San Carlos City Council
September 14, 2026

CITY OF SAN CARLOS
City Council/Successor Agency to the
Redevelopment Agency/Housing Authority
Regular Meeting
September 14, 2026 7:00 PM
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
www.cityofsancarlos.org

AGENDA
This meeting will be conducted both in-person at City Hall and virtually via Zoom. Members of the public will have the option to observe the meeting and address the City Council as outlined below.

In-Person Participation:
• Location. City Hall – 600 Elm Street, Council Chambers.

• Provide Public Comment. To address the City Council, fill out a Request to Speak Form located in the back of the Council Chambers and submit it to the City Clerk; or, you may raise your hand when the Mayor calls for public comments.

Remote Participation:
• Observe via:
-    Zoom. https://us02web.zoom.us/j/88256140939; or call 1-669-900-9128 and enter the Meeting ID #: 882 5614 0939
-    Meeting Webportal.  www.cityofsancarlos.org/agenda -    Local TV. Comcast Channel 27 and AT&T Uverse Channel 99

• Provide Public Comment. If you plan to make a public comment, please observe the meeting via Zoom (see above access information), and during the public comment period for the agenda item you wish to address, use the “raise hand” feature. If joining Zoom by phone, press *9 to “raise hand”.

Councilmembers may participate in this meeting remotely pursuant to Government Code 54953.8.

1 MAYOR: Pranita Venkatesh

COUNCIL: John Dugan, Neil Layton, Sara McDowell, Adam Rak

1. CALL  TO ORDER

2. TELECONFERENCE ANNOUNCEMENTS BY COUNCIL

3. PLEDGE OF ALLEGIANCE

4. CHANGES TO THE ORDER OF THE AGENDA

5. PRESENTATIONS

a. Present  Proclamations  Recognizing  RethinkWaste’s 2026  Trash to  Art  Contest Winners.
b. Present  a  Proclamation  Recognizing  September  2026  as  Suicide  Prevention Month.

6. COUNCIL  COMMUNICATIONS AND ANNOUNCEMENTS

Council Communications and Announcements are brief items from members of the City Council regarding upcoming events in the community and correspondence that they have received. They are informational in nature and no action will be taken on these items at this meeting.

7. PUBLIC COMMENT
Persons wishing to address the City Council on matters NOT on the posted agenda may do so. Each speaker is limited to two minutes; however, speaking time may be reduced at the Mayor’s discretion based on the number of speakers. General Public Comment may also be limited to a total of 30 minutes, with any remaining public comment heard at the end of the agenda, if time permits.

If the item you are speaking on is not listed on the agenda, please be advised that the City Council may briefly respond to statements made or questions posed as allowed under the Brown Act (Government Code Section 54954.2). The City Council's general policy is to refer items to staff for attention, or have a matter placed on a future City Council agenda for a more comprehensive action or report and formal public discussion and input at that time.

2 8. CONSENT  CALENDAR

a. Motion to Waive Reading of All Ordinances.
b. Approve the August 10, 2026 City Council Special and Regular Meetings Minutes. c. Adopt  a Resolution Adopting an Updated Salary and Benefit Resolution for the Part-Time Employee Group Effective January 1, 2027.
d. Adopt  a Resolution Approving and Adopting an Updated Comprehensive Master Salary  Schedule  for  Fiscal  Year 2026-27  in  Accordance  with  Title  2  of  the California Code of Regulations Section 570.5 and the California Public Employees’ Retirement System (CalPERS).
e. Adopt  a Resolution Authorizing the Execution of a License Agreement Between the City and Bianchini's Supermarket, Inc. for Continued Use of a Portion of the South Plaza Parking Lot for Trash Collection and Storage Purposes. f. Adopt  a  Resolution  Authorizing  the  Execution  of  a  Professional  Services Agreement  with  Shawn  Spano  for  Meeting  Facilitation  Services  for  a  Five-Year Term in an Amount Not to Exceed $75,000.
g. Deny Claim of Allison Kim.
h. Approve Updates to the City's 2026 Strategic Work Plan Items. i. Deny Claim of Leslie DeCristoferi.
j. Adopt  a Resolution Authorizing the Execution of an Amendment to the Joint Use Agreement  Between  the  City  of  San  Carlos  and  San  Carlos  School  District  for Adjustments to the District’s Field Maintenance Scope of Services.

9. STUDY  SESSION

a. Receive  a  Presentation  and  Provide  Direction  on  Updates  to  the  Formula Business Ordinance.

10. NEW BUSINESS

a. Consideration  of Adopting a Resolution Supporting SamTrans’ Coordination with Caltrans and the City of San Carlos to Plan, Design, and Implement Complete Street Improvements on El Camino Real in San Carlos as Part of the El Camino Real Multimodal Plan.

3 b. Consideration  of Introducing an Ordinance Amending San Carlos Municipal Code Chapter 5.43 - Sidewalk Vending, to Conform with SB 635 and Making Findings Pursuant to the California Environmental Quality Act.

11. AGENDA SETTING
Items discussed in this Agenda Setting Section will be considered by the Council for placing on a future agenda. No action will be taken on these items at this meeting.

a. Consideration  of Agendizing an Item to Receive an Update on the Implementation of the Protected Tree Ordinance.

12. ADJOURNMENT

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection upon request.

In  compliance  with  the  Americans  with  Disabilities  Act  and  Title  VI,  and  as  outlined  in  the  City’s Reasonable Accommodations Policy, if you need special assistance or translation services to participate in   this   meeting,   please   contact   the   City   Clerk’s   Office   at   (650)   802-4222   or   via   email   at [email protected].  Notification  in  advance  of  the  meeting  will  enable  the  City  to  make reasonable arrangements to ensure accessibility to this meeting.

4 San Carlos City Council/Successor Agency to the
Redevelopment Agency/Housing Authority Special Meeting
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
August 10, 2026 6:00 PM

MINUTES

ROLL CALL

City Council Present: Pranita Venkatesh, Mayor
Adam Rak, Vice Mayor
John Dugan, Councilmember
Neil Layton, Councilmember
Sara McDowell, Councilmember

Staff Present: Kathy Kleinbaum, City Manager
Rebecca Mendenhall, Administrative Services Director
Crystal Mui, City Clerk
Angie Rodriguez, Human Resources Manager
Gregory Rubens, City Attorney
Al Savay, Community Development Director

1. CALL TO ORDER

Mayor Venkatesh called the meeting to order at 6:00 p.m.

2. PUBLIC COMMENT

None.

3. CLOSED SESSION

Council adjourned to the Collaboration Room for Closed Session.

a. Conference with Labor Negotiators Cue, Kleinbaum, Mendenhall, Rodriguez and Rubens – Local 856, Freight Checkers, Clerical Employees and Helpers Union, International Brotherhood of Teamsters ("Teamsters") (Closed Session Pursuant to Government Code Section 54957.6).

b. Conference with Legal Counsel - Existing Litigation (Closed Session Held Pursuant to Government Code Section 54956.9(A)); BP I SPE, LLC vs. City of San Carlos, San Mateo Superior Court Case No. 26-CIV-05734.

City Attorney Greg Rubens reported that there are no reports from Closed Session.

4. ADJOURNMENT

The meeting adjourned 6:40 p.m.

Crystal Mui,
City Clerk

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September 14, 2026   Packet Pg. 5
San Carlos City Council/Successor Agency to the
Redevelopment Agency/Housing Authority Regular Meeting
Council Chambers, City Hall
600 Elm Street, San Carlos, CA 94070
August 10, 2026 7:00 PM

MINUTES

ROLL CALL
City Council Present: Pranita Venkatesh, Mayor
Adam Rak, Vice Mayor
John Dugan, Councilmember
Neil Layton, Councilmember
Sara McDowell, Councilmember
Staff Present: Shon Buford, Deputy Fire Chief
Baraka Carter, Fire Chief
Brian Cary, Communications Manager
Andrew Douglass, Senior Management Analyst
Hanieh Houshmandi, Senior Traffic Engineer
Kathy Kleinbaum, City Manager
Andrea Mardesich, Assistant Community Development Director Crystal Mui, City Clerk
Laura Richstone, Senior Planner
Gregory Rubens, City Attorney
Al Savay, Community Development Director
Tracy Scramaglia, Assistant Public Works Director

1. CALL TO ORDER
Mayor for a Day Ayden Basu called the meeting to order at 7:00 p.m.

Mayor Venkatesh introduced Ayden Basu and noted that she had accompanied him and his dad on a behind-the-scenes tour of City facilities, then returned the meeting to him to continue chairing.

2. TELECONFERENCE ANNOUNCEMENTS BY COUNCIL
None.

3. PLEDGE OF ALLEGIANCE
Mayor for a Day Basu led the Pledge of Allegiance.

4. CHANGES TO THE ORDER OF THE AGENDA
None.

5. REPORT FROM CLOSED SESSION

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None.

Packet Pg. 6 September 14, 2026

6. PRESENTATIONS
a. Present a Proclamation Recognizing August 2026 as National Emergency Management Awareness Month.

Mayor Venkatesh and Mayor for a Day Basu presented Fire Chief Baraka Carter with a proclamation recognizing National Emergency Management Awareness Month.

Chief Carter t hanked the Council and staff for their leadership in supporting emergency preparedness and in making San Carlos a resilient community. b. Receive a Presentation from Midpeninsula Regional Open Space District on an Update of their Projects.

Zoe Kersteen-Tucker, Midpeninsula Regional Open Space Board Director , presented an update
on the District’s projects and initiatives and responded to Council questions.

Council Member McDowell requested that staff share MidPeninsula’s rodenticide educational materials with the broader community.

7. COUNCIL COMMUNICATIONS AND ANNOUNCEMENTS
Council Member Dugan, San Carlos’ representative to the Emergency Services Council, provided an update on their recent activities.

Vice Mayor Rak reported on attending the annual family campout at Burton Park and commended the Parks and Recreation Department, Scout Troop 301, and the Lions Club for their contributions to the event.

8. PUBLIC COMMENT
None.

9. CONSENT CALENDAR
MOTION: Adopt City Council Consent Calendar Items ‘a’ through “i”.

MOVER: Rak
SECONDER: Dugan
AYES: Dugan, Layton, McDowell, Rak, Venkatesh
NAYS: None
RESULT: Motion Passed 5 – 0
a. Motion to Waive Reading of All Ordinances.
b. Approve the City Council May 26, 2026 Regular Meeting Minutes. c. Approve the City Council June 8, 2026, Special and Regular Meeting Minutes. d. Accept the Quarterly Reports from the City’s Commissions and Boards. e. Adopt a Resolution Approving and Authorizing the Execution of an Addendum to the Agreemen t for Architectural, Landscape Architectural, Engineering, or Land Surveyor Services with S.R.

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Rose Engineering Inc., in the Amount of $72,994, for a Total Not-to- Exceed Contract Amount of $147,313. Resolution 2026-092
f. Adopt a Resolution Authorizing the Execution of an Amendment to the Annual On -Call Traffic Signal, Streetlight, and Lighted Crosswalk Maintenance Services Agreement with Cal- West Lighting and Signal Maintenance, Inc. in the Amount of $110,000 for Fiscal Year 2026- 27 to Include Emergency Services and Unscheduled Repair Work. Resolution 2026-093 g. Adopt a Resolution Awarding the 2026 Sewer Rehabilitation Project (C9617); Authorizing the Execution of an Agreement with C2R Engineering, Inc. in the Amount of $4,278,769; Authorizing the Expenditure of a 20% Contingency in the Amount of $855,754 for a Total Not-to- Exceed Contract Amount of $5,134,523; and Authorizing the Roll- over of Any Unused Budget Appropriations Related to C9617 from Fiscal Year (FY) 2025 -26 into FY 2026-27. Resolution 2026-094
h. Adopt a Resolution Authorizing the Payment of the Additional $1,800 Incurred the Temporary Crossing Guard Services Provided at Crestview Drive and Melendy Drive During the 2025- 26 School Year; Approving Continuation of the Temporary Crossing Guard Service at the Intersection for the 2026-27 School Year; and Approving the Amendment to Exhibit C in the Joint Use Agreement to Fund the Temporary Crossing Guard at Crestview Drive and Melendy Drive.

Resolution 2026-095
i. Adopt a Resolution Authorizing the Application to the Director of Industrial Relations, State of California, for a Certificate of Consent to Self-Insure Workers Compensation Liabilities.

Resolution 2026-096

10. STUDY SESSION
a. Receive a Presentation from the Mental Health Association of San Mateo County on their Proposed Development at F Street and El Camino Real.

Community Development Director Al Savay provided background on the project and turned the presentation over to Mental Health Association (MHA) of San Mateo County Executive Director Melissa Platte, Development Consultant Principal Gabriel Speyer, and Archi tect Joanne Wong.

The team presented a proposal for a new housing development at F Street and El Camino Real.

Ms. Platte and Ms. Wong responded to Council questions.

Public Comment
- Ben Mangiafico, a resident, expressed support for the development and questioned the proposed height.

Ms. Platte responded to the public comment.

Council expressed general support for the development and encouraged staff to continue working collaboratively with MHA as the project moves forward.

11. NEW BUSINESS
a. Consideration of Adopting a Resolution Approving Modifications to the Notice of Funding Availability for the Childcare Grant Program.

Mayor Venkatesh recused herself from the item due to a potential conflict of interest.

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Senior Management Analyst Andrew Douglass provided background on the Childcare G rant Program and presented the Childcare Subcommittee’s recommended modifications to the Program’s Notice of Funding Availability and responded to Council questions.

Council Member Layton expressed concerns on the proposed blanket policy that providers operating on public school district property are not eligible for childcare grant funding

City Attorney Greg Rubens noted, in response to Council Member McDowell’s comment, that staff will look into adding language to the grant contract requiring a business seller to disclose the reporting requirement to the buyer.

MOTION: Adopt Resolution 2026-097 approving modifications to the Notice of Funding Availability for the Childcare Grant Program.

MOVER: McDowell
SECONDER: Dugan
AYES: Dugan, McDowell, Rak
NAYS: Layton
RECUSE: Venkatesh
RESULT: Motion Passed 3 – 1 – 1

Council recessed at 8:32 p.m. and reconvened at 8:39 p.m.

b.

Consideration of Adopting a Resolution Approving the Revised Improvements at the Intersection of Crestview Drive and Los Vientos Way as Part of the Crestview Drive Pilot Improvements Project.

Traffic Engineer Hanieh Houshmandi presented the results of the additional engineering evaluation for the intersection of Crestview Drive and Los Vientos Way and then turned the presentation over to Project Manager Consultant Ryan Dole to review the proposed improvements. Mr. Dole, City Attorney Greg Rubens, and Ms. Houshmandi responded to Council questions.

Council Member McDowell requested that, for future projects involving parking removal, staff provide affected residents with a diagram in addition to the general notification postcard.

MOTION: Adopt Resolution 2026-098 approving the revised improvements at the intersection of Crestview Drive and Los Vientos Way as part of the Crestview Drive Pilot Improvements Project.

MOVER: Rak
SECONDER: McDowell
AYES: McDowell, Rak, Dugan, Layton, Venkatesh
NAYS: None
RESULT: Motion Passed 5 – 0

12. AGENDA SETTING

a. Consideration of Agendizing an Item to Discuss and Consider a Citywide Project Labor Agreement.

Vice Mayor Rak requested that a study session be held to examine the potential benefits of a citywide project labor agreement (PLA), and would include research on what other cities are doing, potential cost savings, workforce training and apprenticeship benefits, and project security.

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Council expressed support for scheduling a study session to consider a PLA.

13. ADJOURNMENT

Mayor Venkatesh paid tribute to former Council Member John Hoffmann and adjourned the meeting at 9:05 p.m. in his memory.

Crystal Mui,
City Clerk

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 14, 2026
ITEM TITLE: Adopt a Resolution Adopting an Updated Salary and Benefit Resolution for the Part-Time Employee Group Effective January 1, 2027.

RECOMMENDATION:

Staff recommend that the City Council adopt a Resolution adopting the updated Salary and Benefit Resolution for the Part-Time Employee Group effective January 1, 2027.

FISCAL IMPLICATIONS:

There are no fiscal implications, and no additional funding is needed at this time.

The additional cost for the provisions below is $16,300 for fiscal year (FY) 2026-27 and $16,800 for FY 2027-28. Certain assumptions were presumed and included as part of the development of the Adopted FY 2025-27 Biennial budget and financial forecast.

BACKGROUND:

On January 8, 2024, the City Council approved an updated Salary and Benefit Resolution for the part-time employee group. That Resolution provided wage increases over three years, with the last increase effective January 1, 2026.

On August 24, 2026, the City Council approved an updated memorandum of understanding (MOU) with the American Local 856, Freight Checkers, Clerical Employees and Helpers Union, International Brotherhood of Teamsters (Teamsters) Unit for the term of September 1, 2026 through June 30, 2028. The changes made to the MOU included cost of living adjustments (COLAs) in the amount of a 3% increase, effective the first pay period on or after September 1, 2026; and a 3% increase, effective the first pay period on or after September 1, 2027.

On June 28, 2026, the City Council approved an updated MOU with the Local 829 American Federation of State, County and Municipal Employees (AFSCME) for the period of July 1, 2026, through June 30, 2028. The changes made to the MOU included COLAs in the amount of a 3% increase, effective the first pay period on or after July 1, 2026; and a 3% increase, effective the first pay period on or after July 1, 2027.

On June 28, 2026, the City Council also approved an updated Salary and Benefit Resolution for both the Management and Confidential Groups for the period of July 1, 2026, through June 30, 2028. The changes made to the Resolution included COLAs in the amount of a 3% increase, effective the first pay period on or after July 1, 2026; and a 3% increase, effective the first pay period on or after July 1, 2027.

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September 14, 2026   Packet Pg. 11
In January, the State of California minimum wage will increase from $16.90 to $17.40 per hour which represents a 2.96% increase. The San Carlos minimum wage, currently $17.75 per hour, adjusts annually based on the prior year’s CPI-U with a maximum increase of 3.5%. As of June 2026, the CPI-U for San Mateo County is 3.8%; therefore, the capped increase applies, resulting in an estimated San Carlos minimum wage of $18.37 per hour. The final 2027 minimum wage for San Carlos will be available by November 1, 2026.

ANALYSIS:

Staff recommend that the City Council adopt an updated Salary and Benefit Resolution with the following changes:
 Effective Date: January 1, 2027
 Salary Adjustments:
o Effective the first pay period on or after January 1, 2027, increase base wage rates for all positions by three percent (3%).
o Effective the first pay period following January 1, 2028, increase base wage rates for all positions by three percent (3%).

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution updating the Salary and Benefit Resolution for the Part-Time Employee Group, effective January 1, 2027; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Angie Rodriguez, Human Resources Manager; and
Rebecca Mendenhall, Administrative Services Director
Approved for submission by:
____________________________
Kathy Kleinbaum, City Manager
ATTACHMENT(S):

1. Resolution

2. Part-Time Employee Group Salary and Benefit Resolution * The exact 2027 minimum wage for San Carlos will be announced by the city by November 1, 2026.

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RESOLUTION NO. 2026 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

ADOPTING AN UPDATED SALARY AND BENEFIT RESOLUTION FOR THE PART-TIME EMPLOYEE GROUP EFFECTIVE JANUARY 1, 2027.

WHEREAS, the Part-Time Employee Group Salary and Benefit Resolution was last updated and adopted by the City Council on January 8, 2024; and WHEREAS, the last wage increase for the part-time employee group was effective on January 1, 2026; and
WHEREAS, it is recommended that the Part-Time Employee Group receive the same cost of living adjustments as the other labor groups.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby adopts the updated Salary and Benefit Resolution for the Part-Time Employee Group effective January 1, 2027.
* * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 14th day of September 2026, by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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CITY OF SAN CARLOS

PART-TIME EMPLOYEE GROUP
Salary and Benefit
Resolution
January 1, 2027

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PART-TIME EMPLOYEES
Table of Contents

1. DEFINITION .........................................................................................................................................1

1.1. Casual Employees ........................................................................................................................1

1.2. Part-Time CalPERS Membership Eligible Employees ................................................................1

1.3. Part-Time Medical Plan Eligible Employees ...............................................................................1

2. SALARY AND CLASSIFICATION .....................................................................................................1

2.1. Salary Rates..................................................................................................................................1

2.2. Starting Salary ..............................................................................................................................1

2.3. Salary Step and Merit Increases ...................................................................................................2

3. OVERTIME PAY ..................................................................................................................................2

4. MEDICAL, RETIREMENT AND OTHER BENEFITS.......................................................................2

4.1. CalPERS Membership Eligibility.................................................................................................2

4.2. Medical Plan Eligibility and Benefits...........................................................................................3 A. CalPERS medical plan eligibility...........................................................................................3 B. Affordable Care Act (ACA) Eligibility..................................................................................3 C. Dental.....................................................................................................................................4

4.3. Part-Time Sick Leave ...................................................................................................................4

5. EMPLOYMENT RECORDS.................................................................................................................4

6. PERFORMANCE EVALUATIONS .....................................................................................................4

7. HOLIDAY CLOSURES ........................................................................................................................5 Appendix A – Salary Schedule.......................................................................................................................6

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CITY OF SAN CARLOS

PART-TIME EMPLOYEE GROUP
Salary and Benefit Resolution
This RESOLUTION modifies the existing terms of employment for the Part-Time Employee Group. The Part-Time Employee Group is comprised of at-will employees and is not formally recognized by the City as an organized employee unit. It is the Council’s desire to adopt the revised terms as documented below.

1. DEFINITION
A part-time employee is an employee working “at will”. An “at will” employee is defined as an employee who is not in the competitive service, and has no property interest in continued employment. The City has the following categories of part time employees:

1.1. Casual Employees
Casual Employees are defined as those employees who work on a per diem, seasonal or temporary basis, and do not work sufficient hours to meet the mandated California Public Employees’ Retirement System (CalPERS) benefits criteria.

1.2. Part-Time CalPERS Membership Eligible Employees
Part-Time CalPERS Membership Eligible Employees are defined as those employees who qualify for CalPERS membership as defined by the Public Employees’ Retirement Law (PERL) and participate in the City’s CalPERS defined benefit retirement plan. Eligibility is defined in Section 4.1.

1.3. Part-Time Medical Plan Eligible Employees
Part-Time Medical Plan Eligible Employees are defined as those employees who qualify for medical plan enrollment as defined by the PERL or the Affordable Care Act (ACA).

Eligibility is defined in Section 4.2.

2. SALARY AND CLASSIFICATION

2.1. Salary Rates
The salary rates for all classifications are listed on Appendix A, attached hereto. Effective the period on or after January 1, 2027, the applicable base wage rates set forth in Appendix A reflect a base wage rate increase of three percent (3%) over base wage rates in effect on December 31, 2026 for all classifications. For the first pay period following January 1, 2028 applicable base wage rates set forth in Appendix A reflect an additional base wage rate increase equal to three percent (3%) of the base wage rates in effect on December 31, 2027, for all classifications.

2.2. Starting Salary
Part-time employees are normally hired at salary “Step 1” unless they are exceptionally

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qualified, and a higher starting salary is recommended by the Department Head and approved by the City Manager.

2.3. Salary Step and Merit Increases
A step increase is based upon a review and evaluation of the employee's job performance after a specified period of time has elapsed. Employees must receive at least a satisfactory rating, as indicated on their most recent Performance Evaluation Form, in order to be considered for a step increase.

Seasonal employees must receive an evaluation rating of “above average” or higher during the last seasonal appointment to be considered for a step increase upon reemployment to the same seasonal classification. Step increases are not automatic.

Salary increases may also be granted when incumbents are assigned additional responsibilities and/or when they have obtained additional knowledge/coursework pertaining to the field of recreation.

Upon written justification with a recommendation by the Department Head and approval by the City Manager, an individual who demonstrates exceptional leadership ability and outstanding job performance may be evaluated in advance of the time requirements set forth in Section 6 and given a merit increase.

All increases in compensation will become effective on the payroll immediately following the effective date of the compensation change.

3. OVERTIME PAY
Part-time employees are eligible for overtime premium pay at a rate of time and one-half their regular rate of pay when required to work more than a 40-hour week. A part-time employee’s work week shall begin at 12:00 a.m. Monday and ends at 11:59 p.m. the following Sunday, unless otherwise designated by the Department Head.

4. MEDICAL, RETIREMENT AND OTHER BENEFITS

4.1. CalPERS Membership Eligibility
The benefits provided in this section are available to those employees who qualify as Part- Time CalPERS Membership Eligible Employees. An employee who meets one of the following conditions may be considered eligible for CalPERS Membership:

1. Employees who are already members of CalPERS.

2. An employee who is hired with no length of appointment specified, but full-time employment continues longer than six months.

3. Employees working regular, part-time service who work at least an average of 20 hours or more a week for one year or longer.

4. An employee who works 1,000 hours or more in a fiscal year (if paid on an hourly

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For eligible employees hired on, or became CalPERS entitled on or after April 23, 2012, or “classic CalPERS members, as determined by CalPERS, the City provides the CalPERS

2.0% @ 55 retirement benefit formula, with the optional benefits of allowing employees to convert accrued, unused sick leave to service credit upon retirement from the City of San Carlos and using the average of the three highest years’ compensation to calculate the pension benefit. Employees under this formula pay seven (7) percent towards the member contribution rate.

For eligible employees hired on, or became CalPERS entitled on or after January 1, 2013 who are “new” CalPERS members, as determined by CalPERS, the City provides the CalPERS 2.0% @ 62 retirement benefit formula, with the optional benefits of allowing employees to convert accrued, unused sick leave to service credit upon retirement from the City of San Carlos and using the average of the three highest years’ compensation to calculate the pension benefit. Employees under this formula pay fifty (50) percent of the total normal cost towards the member contribution rate.

4.2. Medical Plan Eligibility and Benefits
A. CalPERS medical plan eligibility:

Employees with appointments that are at least six months and one day and half time or greater (20 hours or more per week) are eligible to enroll.

The City shall contribute the minimum amount required by law toward the monthly premium for hospital and medical care benefits under the CalPERS Public Employees’ Medical & Hospital Care Act (PEMHCA) Health Plan for each eligible employee enrolled in a CalPERS health plan. Any remaining premium shall be paid by the employee either through the section 125 Plan (described below) or payroll deduction of a combination thereof.

The City will continue to provide a Flexible Benefits Plan, subject to the requirements and availability of Internal Revenue Code Section 125, allowing employees to use pre-tax compensation for PEMHCA medical premiums.

B. Affordable Care Act (ACA) Eligibility:

Employees who have worked an average of 130 hours per month during their measurement period, as defined by Council resolution dated February 10, 2014, are eligible for an offer of medical insurance coverage.

The City shall contribute the minimum amount required by law toward the monthly premium for hospital and medical care benefits under the CalPERS (PEMHCA) Health Plan for each eligible employee enrolled in a CalPERS health plan plus an additional dollar amount depending on the employee’s hourly salary and the lowest cost, employee-only health plan to ensure that the employee’s maximum monthly employee-only contribution does not exceed the maximum amount allowed by the Affordable Care Act. Any remaining premium shall be paid by the employee either through the section 125 Plan (described below) or payroll deduction of a

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combination thereof.

The City will continue to provide a Flexible Benefits Plan, subject to the requirements and availability of Internal Revenue Code Section 125, allowing employees to use pre-tax compensation for PEMCHA medical premiums.

C. Dental
Part-time employees who are scheduled to work at least 30 hours per week will be eligible for dental coverage. The City shall provide the City Dental Reimbursement Plan for eligible employees and their dependents and shall pay a maximum monthly amount of one hundred seventy-five dollars ($175.00) per month. The City may select and implement a substitute plan(s). Any cost for the current or a substitute plan not paid by the City will be paid by the employee through payroll deduction.

The maximum dental benefit per covered individual is two thousand dollars ($2,000) per fiscal year.

4.3. Part-Time Sick Leave
Part-time employees will earn one (1) hour of paid sick leave for every thirty (30) hours worked to a maximum cap of 80 hours. An employee’s use of accrued paid sick leave is limited to 40 hours during a 12-month period.

An employee may use their accrued paid sick days beginning on the 90th day of employment. Unused sick leave may not be converted to cash, but a maximum of eighty (80) hours may be carried forward on an annual basis.

If an employee separates from employment and is rehired within one year from the date of separation, previously accrued and unused paid sick days shall be reinstated. The employee shall be entitled to use those previously accrued and unused paid sick days and to accrue additional paid sick days upon rehiring, subject to the use and accrual limitations.

Employees are entitled to use paid sick leave for the diagnosis, care, or treatment of an existing health condition, or preventive care for, them themselves or immediate family member or if employee is a victim of domestic violence, sexual assault or stalking For the purpose of this Section, immediate family is defined as husband, wife, domestic partner as defined by the State of California, father, mother, grandfather, grandmother, sister, brother, son, daughter, grandchild, mother-in-law, father-in-law, stepchild, stepmother, or stepfather.

5. EMPLOYMENT RECORDS
On or about January 1 of each year, employment records for part-time employees are audited. Part-time employees who have not worked during the preceding calendar year will be automatically separated from service unless a prior exception has been recommended by the Department Head and approved by the City Manager.

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6. PERFORMANCE EVALUATIONS
Part-time employees who regularly work 30 hours or more per week are to be given a performance evaluation after six months from date of hire and annually thereafter.

Seasonal part-time employees are evaluated at the end of each seasonal appointment prior to the last day of the assignment. Additional evaluations may be conducted at the supervisor’s discretion. Seasonal performance evaluations are conducted on the Camp Leader Evaluation Form.

Supervisors who work with all other casual employees are encouraged to evaluate performance informally on an as-needed basis.

7. HOLIDAY CLOSURES
The City Manager may designate up to five (5) specific work days in each calendar year between Christmas Day and New Year’s Day during which employees may be required to take time off without pay.

CITY OF SAN CARLOS
Dated:

By:

Kathy Kleinbaum, City Manager

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CITY OF SAN CARLOS
PART-TIME EMPLOYEE GROUP Salary and Benefit Resolution
Appendix A
Actual salary may be at or below this maximum at the discretion of the City Manager Effective January 11, 2027
Classification Step 1 Step 2 Step 3 Step 4 Step 5

HOURLY RATE
Facility Attendant $20.5125 $21.5475 $22.6260 $23.7505 $24.9437 Intern $22.9473 $24.0946 $25.2994 $26.5614 $27.8924
Program Coordinator $28.0186 $29.4184 $30.8985 $32.4359 $34.0652 Recreation Leader I $19.9181 $20.9049
Recreation Leader II $21.9605 $23.0505 $24.2094 $25.4141 $26.6877 Effective January 10, 2028
Classification Step 1 Step 2 Step 3 Step 4 Step 5

HOURLY RATE
Facility Attendant $21.1278 $22.1939 $23.3048 $24.4630 $25.6920 Intern $23.6357 $24.8174 $26.0584 $27.3583 $28.7292
Program Coordinator $28.8591 $30.3010 $31.8254 $33.4090 $35.0871 Recreation Leader I $20.5157 $21.5320
Recreation Leader II $22.6193 $23.7420 $24.9357 $26.1765 $27.4883

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 14, 2026
ITEM TITLE: Adopt a Resolution Approving and Adopting an Updated Comprehensive Master Salary Schedule for Fiscal Year 2026-27 in Accordance with Title 2 of the California Code of Regulations Section 570.5 and the California Public Employees’ Retirement System (CalPERS).

RECOMMENDATION:

Staff recommend that the City Council adopt a Resolution approving and adopting a Comprehensive Master Salary Schedule for fiscal year (FY) 2026-27 in accordance with Title 2 of the California Code of Regulations Section 570.5 and the California Public Employees’ Retirement System.

FISCAL IMPLICATIONS:

There are no fiscal implications, and no additional funding is needed.

BACKGROUND:

The attached Resolution is being brought to the City Council for adoption to meet the California Public Employees’ Retirement System (CalPERS) financial reporting requirements. The City of San Carlos belongs to CalPERS, an agency that manages pension and health benefits for more than two million California public employees, retirees, and their families. Overseen by a 13- member Board of Administration whose members are elected, appointed, or ex officio, CalPERS has provided retirement security for California's public employees for more than eight decades.

In April 2016, CalPERS conducted a standard agency audit of the City’s practices related to financial reporting for pension plans (Governmental Accounting Standards Board (GASB) Statement No. 67). As a result of that audit, CalPERS now requires that the City adopt a Resolution re-approving any previously approved individual employee groups’ salary schedules into a single, Citywide schedule in a format approved by CalPERS. Therefore, when there is a change to any of our employee groups’ salary schedules, the City Council must adopt a Resolution approving the Citywide schedule.

Updates to the pay schedules for FY 2026-27 that were approved individually by the City Council are as follows:
 City Manager: The City Manager pay schedule reflects her employment agreement as approved by the City Council on April 27, 2026 (Resolution 2026-46).  City Attorney: The City Attorney pay schedule reflects a cost-of-living adjustment effective

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July 13, 2026, commensurate with that provided to the Management Employee Group as per his employment agreement and approved by the City Council on June 26, 2023 (Resolution 2023- 088).
 AFSCME: The pay schedule reflects the pay increases effective July 13, 2026, as approved by the City Council on June 22, 2026 (Resolution 2026-089).  Confidential: The pay schedule reflects the pay increases effective July 13, 2026, as approved by the City Council on June 22, 2026 (Resolution 2026-091).  Management: The pay schedule reflects the pay increases effective July 13, 2026, as approved by the City Council on June 22, 2026 (Resolution 2026-090).  Teamsters: The pay schedule reflects the pay increases effective September 7, 2026, as approved by the City Council on August 24, 2026 (Resolution 2026-106).  Part-Time: The pay schedule reflects the pay increases effective January 1, 2026, as approved by the City Council on January 8, 2024 (Resolution 2024-002) and if approved tonight pay increases effective January 1, 2027.

ANALYSIS:

The Government Code and California Code of Regulations (CCR) requirement 570.5 states that the City of San Carlos must maintain a single, duly approved and adopted pay schedule that identifies the positions for every employee classification. Previously, the City Council approved and adopted salary schedules by individual employee groups. Based on this new interpretation, each time there is a modification, the Council must approve and adopt one new salary schedule in its entirety.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution approving and adopting a Comprehensive Master Salary Schedule for FY 2026-27 in accordance with Title 2 of the California Code of Regulations Section 570.5 and the California Public Employees‘ Retirement System (CalPERS); or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Angie Rodriguez, Human Resources Manager, and
Rebecca Mendenhall, Administrative Services Director

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Approved for submission by:
____________________________
Kathy Kleinbaum, City Manager
ATTACHMENT(S):

1. Resolution
Exhibit A to Resolution - Master Salary Schedule FY 2026-2027

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September 14, 2026   Packet Pg. 24
RESOLUTION NO. 2026 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

APPROVING AND ADOPTING AN UPDATED COMPREHENSIVE MASTER SALARY SCHEDULE FOR FISCAL YEAR 2026–27 IN ACCORDANCE WITH TITLE 2 OF THE CALIFORNIA CODE OF REGULATIONS SECTION 570.5 AND THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (CALPERS).

WHEREAS, the City of San Carlos participates in the California Public Employees’ Retirement System (CalPERS), which requires member agencies to maintain a single, duly approved, publicly available pay schedule that identifies the salary range for every employee classification; and WHEREAS, the City Council has previously approved salary schedule changes for individual employee groups, including the City Manager, City Attorney, AFSCME, Confidential, Management, Teamsters, and Part-Time employees, through duly adopted resolutions; and WHEREAS, these previously approved changes have now been incorporated into the Comprehensive Master Salary Schedule for fiscal year (FY) 2026–27; and WHEREAS, the adoption of the Comprehensive Master Salary Schedule has no fiscal impact, as all salary adjustments have already been approved and incorporated into the Adopted FY 2026–28 Operating Budget.

NOW, THEREFORE BE IT RESOLVED , that the San Carlos City Council hereby approves the salary schedules attached hereto as Exhibit A for FY 2026-27. * * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 14th day of September 2026, by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
Exhibit A: FY 26-27 Master Salary Schedule
AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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September 14, 2026   Packet Pg. 25
City of San Carlos
Salary Schedule Fiscal
Year 2026-2027

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City of San Carlos – Pay Rates and Ranges
Elected Officials
Effective 12/09/2024
Classification Title Monthly Annually
City Council Members $950.00 $11,400.00
Classification Title Monthly Annually
City Treasurer $560.00 $6,720.00

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City of San Carlos – Pay Rates and Ranges
City Manager
Effective 07/13/2026
Classification Title Hourly Bi-Weekly Monthly Annually
City Manager $179.5673 $14,365.38 $31,125.00 $373,500
(By Employment Agreement)

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September 14, 2026   Packet Pg. 28
City of San Carlos – Pay Rates and Ranges
City Attorney
Effective 07/13/2026
Classification Title Step Hourly Bi-Weekly Monthly Annually City Attorney $165.4851 $13,238.81 $28,684.08 $344,209
(By Employment Agreement)

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September 14, 2026   Packet Pg. 29
City of San Carlos – Pay Rates and Ranges
Management
Effective 07/13/2026
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Administrative Services Director Step 1 $126.8903 $10,151.22 $21,994 $263,932 Step 2 $133.2464 $10,659.71 $23,096 $277,153
Step 3 $139.9194 $11,193.55 $24,253 $291,032
Step 4 $146.9092 $11,752.74 $25,464 $305,571
Step 5 $154.2675 $12,341.40 $26,740 $320,876
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Assistant Building Official Step 1 $73.8130 $5,905.04 $12,794 $153,531 Step 2 $77.5065 $6,200.52 $13,434 $161,213
Step 3 $81.3789 $6,510.31 $14,106 $169,268
Step 4 $85.4499 $6,835.99 $14,811 $177,736
Step 5 $89.7193 $7,177.54 $15,551 $186,616
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Assistant City Manager Step 1 $135.5115 $10,840.92 $23,489 $281,864 Step 2 $142.2967 $11,383.74 $24,665 $295,977
Step 3 $149.4171 $11,953.37 $25,899 $310,788
Step 4 $156.8725 $12,549.80 $27,191 $326,295
Step 5 $164.7230 $13,177.84 $28,552 $342,624
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Assistant Community Development Director Step 1 $104.1851 $8,334.81 $18,059 $216,705 Step 2 $109.3918 $8,751.34 $18,961 $227,535
Step 3 $114.8654 $9,189.23 $19,910 $238,920
Step 4 $120.6065 $9,648.52 $20,905 $250,862
Step 5 $126.6375 $10,131.00 $21,951 $263,406
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Assistant Public Works Director Step 1 $107.8608 $8,628.86 $18,696 $224,350 Step 2 $113.2550 $9,060.40 $19,631 $235,570
Step 3 $118.9254 $9,514.03 $20,614 $247,365
Step 4 $124.8640 $9,989.12 $21,643 $259,717
Step 5 $131.1113 $10,488.90 $22,726 $272,712
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Building Official Step 1 $94.1469 $7,531.75 $16,319 $195,826 Step 2 $98.8540 $7,908.32 $17,135 $205,616
Step 3 $103.7876 $8,303.01 $17,990 $215,878
Step 4 $108.9894 $8,719.15 $18,891 $226,698
Step 5 $114.4345 $9,154.76 $19,835 $238,024
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt City Clerk/Director of Community Relations Step 1 $86.8629 $6,949.03 $15,056 $180,675 Step 2 $91.2068 $7,296.54 $15,809 $189,710
Step 3 $95.7815 $7,662.52 $16,602 $199,226
Step 4 $100.5534 $8,044.27 $17,429 $209,151
Step 5 $105.5815 $8,446.52 $18,301 $219,610

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City of San Carlos – Pay Rates and Ranges
Management
Effective 07/13/2026
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt City Engineer Step 1 $102.7246 $8,217.97 $17,806 $213,667 Step 2 $107.8619 $8,628.95 $18,696 $224,353
Step 3 $113.2623 $9,060.98 $19,632 $235,586
Step 4 $118.9181 $9,513.45 $20,612 $247,350
Step 5 $124.8679 $9,989.43 $21,644 $259,725
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Communications Manager Step 1 $75.1272 $6,010.17 $13,022 $156,265 Step 2 $78.8858 $6,310.87 $13,674 $164,083
Step 3 $82.8301 $6,626.41 $14,357 $172,287
Step 4 $86.9675 $6,957.40 $15,074 $180,892
Step 5 $91.3203 $7,305.63 $15,829 $189,946
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Community Development Director Step 1 $124.0729 $9,925.83 $21,506 $258,072 Step 2 $130.2816 $10,422.53 $22,582 $270,986
Step 3 $136.7982 $10,943.86 $23,712 $284,540
Step 4 $143.6230 $11,489.84 $24,895 $298,736
Step 5 $150.8151 $12,065.21 $26,141 $313,695
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Economic Development & Housing Manager Step 1 $88.4387 $7,075.10 $15,329 $183,952 Step 2 $92.8608 $7,428.86 $16,096 $193,150
Step 3 $97.4917 $7,799.33 $16,899 $202,783
Step 4 $102.3789 $8,190.31 $17,746 $212,948
Step 5 $107.4832 $8,598.66 $18,630 $223,565
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Economic Development Coordinator Step 1 $64.1775 $5,134.20 $11,124 $133,489 Step 2 $67.3771 $5,390.17 $11,679 $140,144
Step 3 $70.7416 $5,659.33 $12,262 $147,143
Step 4 $74.2785 $5,942.28 $12,875 $154,499
Step 5 $78.0016 $6,240.13 $13,520 $162,243
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Financial Services Manager Step 1 $90.3422 $7,227.38 $15,659 $187,912 Step 2 $94.8608 $7,588.87 $16,443 $197,311
Step 3 $99.6033 $7,968.26 $17,265 $207,175
Step 4 $104.5768 $8,366.15 $18,127 $217,520
Step 5 $109.8201 $8,785.61 $19,035 $228,426
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Human Resources Manager Step 1 $90.4348 $7,234.79 $15,675 $188,104 Step 2 $94.9549 $7,596.39 $16,459 $197,506
Step 3 $99.6930 $7,975.44 $17,280 $207,361
Step 4 $104.6727 $8,373.82 $18,143 $217,719
Step 5 $109.9182 $8,793.46 $19,052 $228,630

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City of San Carlos – Pay Rates and Ranges
Management
Effective 07/13/2026
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Information Technology Manager Step 1 $88.4594 $7,076.75 $15,333 $183,996 Step 2 $92.8803 $7,430.42 $16,099 $193,191
Step 3 $97.5111 $7,800.89 $16,902 $202,823
Step 4 $102.3997 $8,191.98 $17,749 $212,991
Step 5 $107.5142 $8,601.13 $18,636 $223,629
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Parks & Recreation Director Step 1 $115.7605 $9,260.84 $20,065 $240,782 Step 2 $121.5450 $9,723.60 $21,068 $252,814
Step 3 $127.6246 $10,209.97 $22,122 $265,459
Step 4 $133.9917 $10,719.34 $23,225 $278,703
Step 5 $140.7002 $11,256.02 $24,388 $292,656
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Planning Manager Step 1 $89.5890 $7,167.12 $15,529 $186,345 Step 2 $94.0144 $7,521.15 $16,296 $195,550
Step 3 $98.6602 $7,892.82 $17,101 $205,213
Step 4 $103.5345 $8,282.76 $17,946 $215,352
Step 5 $108.6595 $8,692.76 $18,834 $226,012
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Principal Engineer Step 1 $82.5526 $6,604.21 $14,309 $171,710 Step 2 $86.6754 $6,934.03 $15,024 $180,285
Step 3 $91.0109 $7,280.87 $15,775 $189,303
Step 4 $95.5663 $7,645.30 $16,565 $198,778
Step 5 $100.3489 $8,027.91 $17,394 $208,726
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Principal Planner Step 1 $78.8333 $6,306.67 $13,664 $163,973 Step 2 $82.7687 $6,621.50 $14,347 $172,159
Step 3 $86.9187 $6,953.50 $15,066 $180,791
Step 4 $91.2673 $7,301.38 $15,820 $189,836
Step 5 $95.8387 $7,667.10 $16,612 $199,345
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Public Works Director Step 1 $123.7591 $9,900.73 $21,452 $257,419 Step 2 $129.9565 $10,396.52 $22,526 $270,310
Step 3 $136.4535 $10,916.28 $23,652 $283,823
Step 4 $143.2731 $11,461.85 $24,834 $298,008
Step 5 $150.4384 $12,035.07 $26,076 $312,912
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Public Works Superintendent Step 1 $84.1230 $6,729.84 $14,581 $174,976 Step 2 $88.3269 $7,066.15 $15,310 $183,720
Step 3 $92.7400 $7,419.20 $16,075 $192,899
Step 4 $97.3768 $7,790.15 $16,879 $202,544
Step 5 $102.2453 $8,179.63 $17,723 $212,670

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City of San Carlos – Pay Rates and Ranges
Management
Effective 07/13/2026
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Recreation Manager Step 1 $74.5329 $5,962.63 $12,919 $155,028 Step 2 $78.2567 $6,260.54 $13,564 $162,774
Step 3 $82.1687 $6,573.49 $14,243 $170,911
Step 4 $86.2818 $6,902.54 $14,956 $179,466
Step 5 $90.5963 $7,247.71 $15,703 $188,440
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Senior Accountant Step 1 $65.9447 $5,275.58 $11,430 $137,165 Step 2 $69.2458 $5,539.66 $12,003 $144,031
Step 3 $72.7079 $5,816.63 $12,603 $151,232
Step 4 $76.3317 $6,106.53 $13,231 $158,770
Step 5 $80.1534 $6,412.27 $13,893 $166,719
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Senior Management Analyst Step 1 $71.4166 $5,713.33 $12,379 $148,547 Step 2 $74.9841 $5,998.73 $12,997 $155,967
Step 3 $78.7329 $6,298.63 $13,647 $163,764
Step 4 $82.6795 $6,614.36 $14,331 $171,973
Step 5 $86.7989 $6,943.91 $15,045 $180,542
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Senior Planner Step 1 $68.8607 $5,508.85 $11,936 $143,230 Step 2 $72.2953 $5,783.62 $12,531 $150,374
Step 3 $75.9192 $6,073.54 $13,159 $157,912
Step 4 $79.7095 $6,376.76 $13,816 $165,796
Step 5 $83.6966 $6,695.73 $14,507 $174,089
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Senior Traffic Engineer Step 1 $82.5526 $6,604.21 $14,309 $171,710 Step 2 $86.6753 $6,934.03 $15,024 $180,285
Step 3 $91.0109 $7,280.87 $15,775 $189,303
Step 4 $95.5663 $7,645.30 $16,565 $198,778
Step 5 $100.3489 $8,027.91 $17,394 $208,726

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September 14, 2026   Packet Pg. 33
City of San Carlos – Pay Rates and Ranges
Confidential
Effective 07/13/2026
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Accountant Step 1 $54.2872 $4,342.97 $9,410 $112,917 Step 2 $57.0016 $4,560.13 $9,880 $118,563
Step 3 $59.8517 $4,788.13 $10,374 $124,491
Step 4 $62.8441 $5,027.53 $10,893 $130,716
Step 5 $65.9864 $5,278.91 $11,438 $137,252
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Administrative Assistant Step 1 $44.4089 $3,552.71 $7,698 $92,370 Step 2 $46.6306 $3,730.45 $8,083 $96,992
Step 3 $48.9680 $3,917.44 $8,488 $101,853
Step 4 $51.4079 $4,112.63 $8,911 $106,928
Step 5 $53.9892 $4,319.14 $9,358 $112,298
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Deputy City Clerk Step 1 $55.0885 $4,407.08 $9,549 $114,584 Step 2 $57.8432 $4,627.45 $10,026 $120,314
Step 3 $60.7351 $4,858.81 $10,527 $126,329
Step 4 $63.7718 $5,101.75 $11,054 $132,645
Step 5 $66.9604 $5,356.83 $11,606 $139,278
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Executive Assistant Step 1 $51.8836 $4,150.69 $8,993 $107,918 Step 2 $54.4823 $4,358.58 $9,444 $113,323
Step 3 $57.2093 $4,576.74 $9,916 $118,995
Step 4 $60.0648 $4,805.18 $10,411 $124,935
Step 5 $63.0828 $5,046.62 $10,934 $131,212
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Human Resources Management Analyst Step 1 $61.0499 $4,883.99 $10,582 $126,984 Step 2 $64.1235 $5,129.88 $11,115 $133,377
Step 3 $67.3201 $5,385.61 $11,669 $140,026
Step 4 $70.6933 $5,655.47 $12,254 $147,042
Step 5 $74.2206 $5,937.65 $12,865 $154,379
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Legal Secretary Step 1 $48.0150 $3,841.20 $8,323 $99,871 Step 2 $50.4159 $4,033.27 $8,739 $104,865
Step 3 $52.9366 $4,234.93 $9,176 $110,108
Step 4 $55.5833 $4,446.67 $9,634 $115,613
Step 5 $58.3625 $4,669.00 $10,116 $121,394

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September 14, 2026   Packet Pg. 34
City of San Carlos – Pay Rates and Ranges
Confidential
Effective 07/13/2026
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Management Analyst Step 1 $59.4497 $4,755.98 $10,305 $123,655 Step 2 $62.4330 $4,994.64 $10,822 $129,861
Step 3 $65.5378 $5,243.02 $11,360 $136,319
Step 4 $68.8315 $5,506.52 $11,931 $143,170
Step 5 $72.2604 $5,780.83 $12,525 $150,302

8.d
September 14, 2026   Packet Pg. 35
City of San Carlos – Pay Rates and Ranges
AFSCME
Effective 07/13/2026
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Accounting Technician I Step 1 $35.3789 $2,830.31 $6,132.34 $73,588 Step 2 $37.1489 $2,971.91 $6,439.14 $77,270
Step 3 $39.0289 $3,122.31 $6,765.01 $81,180
Step 4 $40.9557 $3,276.46 $7,098.99 $85,188
Step 5 $43.0012 $3,440.10 $7,453.54 $89,442
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Accounting Technician II Step 1 $39.7399 $3,179.19 $6,888.25 $82,659 Step 2 $41.7238 $3,337.90 $7,232.13 $86,786
Step 3 $43.8140 $3,505.12 $7,594.43 $91,133
Step 4 $46.0018 $3,680.14 $7,973.65 $95,684
Step 5 $48.3045 $3,864.36 $8,372.78 $100,473
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Administrative Clerk Step 1 $30.8535 $2,468.28 $5,347.94 $64,175 Step 2 $32.3914 $2,591.31 $5,614.51 $67,374
Step 3 $34.0114 $2,720.91 $5,895.31 $70,744
Step 4 $35.7135 $2,857.08 $6,190.34 $74,284
Step 5 $37.4980 $2,999.84 $6,499.65 $77,996
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Assistant Planner Step 1 $52.6463 $4,211.70 $9,125.36 $109,504 Step 2 $55.2788 $4,422.30 $9,581.66 $114,980
Step 3 $58.0441 $4,643.53 $10,060.98 $120,732
Step 4 $60.9419 $4,875.35 $10,563.26 $126,759
Step 5 $63.9897 $5,119.18 $11,091.55 $133,099
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Associate Engineer Step 1 $67.8595 $5,428.76 $11,762.31 $141,148 Step 2 $71.2476 $5,699.81 $12,349.58 $148,195
Step 3 $74.8169 $5,985.35 $12,968.26 $155,619
Step 4 $78.5511 $6,284.09 $13,615.52 $163,386
Step 5 $82.4831 $6,598.65 $14,297.07 $171,565
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Associate Planner Step 1 $60.0040 $4,800.32 $10,400.69 $124,808 Step 2 $62.9993 $5,039.94 $10,919.88 $131,039
Step 3 $66.1505 $5,292.04 $11,466.09 $137,593
Step 4 $69.4576 $5,556.61 $12,039.32 $144,472
Step 5 $72.9292 $5,834.34 $12,641.06 $151,693
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Building Inspector I Step 1 $53.6804 $4,294.43 $9,304.60 $111,655 Step 2 $56.3637 $4,509.10 $9,769.71 $117,236
Step 3 $59.1793 $4,734.34 $10,257.75 $123,093
Step 4 $62.1359 $4,970.87 $10,770.22 $129,243
Step 5 $65.2432 $5,219.46 $11,308.82 $135,706

8.d
September 14, 2026   Packet Pg. 36
City of San Carlos – Pay Rates and Ranges
AFSCME
Effective 07/13/2026
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Building Inspector II Step 1 $58.7038 $4,696.30 $10,175.33 $122,104 Step 2 $61.6405 $4,931.24 $10,684.35 $128,212
Step 3 $64.7244 $5,177.95 $11,218.90 $134,627
Step 4 $67.9555 $5,436.44 $11,778.95 $141,347
Step 5 $71.3525 $5,708.20 $12,367.77 $148,413
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Civil Engineering Assistant Step 1 $59.8315 $4,786.52 $10,370.79 $124,450 Step 2 $62.8230 $5,025.84 $10,889.32 $130,672
Step 3 $65.9646 $5,277.17 $11,433.86 $137,206
Step 4 $69.2625 $5,541.00 $12,005.50 $144,066
Step 5 $72.7263 $5,818.10 $12,605.89 $151,271
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Civil Engineering Technician Step 1 $46.9531 $3,756.25 $8,138.54 $97,662 Step 2 $49.2895 $3,943.16 $8,543.51 $102,522
Step 3 $51.7602 $4,140.82 $8,971.77 $107,661
Step 4 $54.3436 $4,347.49 $9,419.56 $113,035
Step 5 $57.0626 $4,565.01 $9,890.85 $118,690
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Communications Coordinator Step 1 $39.1339 $3,130.71 $6,783.21 $81,399 Step 2 $41.0878 $3,287.02 $7,121.89 $85,463
Step 3 $43.1475 $3,451.80 $7,478.90 $89,747
Step 4 $45.3048 $3,624.38 $7,852.83 $94,234
Step 5 $47.5679 $3,805.43 $8,245.10 $98,941
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Cook Step 1 $39.1075 $3,128.60 $6,778.63 $81,344 Step 2 $41.0641 $3,285.13 $7,117.78 $85,413
Step 3 $43.1252 $3,450.02 $7,475.03 $89,700
Step 4 $45.2776 $3,622.21 $7,848.12 $94,177
Step 5 $47.5342 $3,802.74 $8,239.26 $98,871
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Facility Attendant Step 1 $21.7695 $1,741.56 $3,773.38 $45,281 Step 2 $22.8580 $1,828.64 $3,962.05 $47,545
Step 3 $24.0006 $1,920.05 $4,160.10 $49,921
Step 4 $25.2008 $2,016.06 $4,368.14 $52,418
Step 5 $26.4609 $2,116.87 $4,586.56 $55,039
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Fire Prevention Officer Step 1 $69.8703 $5,589.62 $12,110.85 $145,330 Step 2 $73.3663 $5,869.30 $12,716.83 $152,602
Step 3 $77.0475 $6,163.80 $13,354.90 $160,259
Step 4 $80.8933 $6,471.46 $14,021.51 $168,258
Step 5 $84.9344 $6,794.75 $14,721.96 $176,664

8.d
September 14, 2026   Packet Pg. 37
City of San Carlos – Pay Rates and Ranges
AFSCME
Effective 07/13/2026
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Permit Technician Step 1 $42.2034 $3,376.27 $7,315.26 $87,783 Step 2 $44.3135 $3,545.08 $7,681.01 $92,172
Step 3 $46.5291 $3,722.33 $8,065.04 $96,781
Step 4 $48.8556 $3,908.45 $8,468.30 $101,620
Step 5 $51.2983 $4,103.86 $8,891.71 $106,700
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Public Works Assistant Superintendent Step 1 $65.5754 $5,246.03 $11,366.40 $136,397 Step 2 $68.8543 $5,508.34 $11,934.75 $143,217
Step 3 $72.2969 $5,783.75 $12,531.46 $150,378
Step 4 $75.9117 $6,072.94 $13,158.03 $157,896
Step 5 $79.7073 $6,376.58 $13,815.93 $165,791
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Public Works Inspector Step 1 $55.4419 $4,435.35 $9,609.93 $115,319 Step 2 $58.2166 $4,657.33 $10,090.88 $121,091
Step 3 $61.1257 $4,890.06 $10,595.12 $127,141
Step 4 $64.1777 $5,134.22 $11,124.13 $133,490
Step 5 $67.3894 $5,391.15 $11,680.83 $140,170
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Recreation Coordinator Step 1 $44.6685 $3,573.48 $7,742.54 $92,910 Step 2 $46.8989 $3,751.91 $8,129.14 $97,550
Step 3 $49.2499 $3,939.99 $8,536.65 $102,440
Step 4 $51.7121 $4,136.97 $8,963.43 $107,561
Step 5 $54.2954 $4,343.63 $9,411.20 $112,934
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Recreation Supervisor Step 1 $58.9312 $4,714.50 $10,214.74 $122,577 Step 2 $61.8727 $4,949.82 $10,724.60 $128,695
Step 3 $64.9703 $5,197.62 $11,261.52 $135,138
Step 4 $68.2154 $5,457.23 $11,824.00 $141,888
Step 5 $71.6255 $5,730.04 $12,415.09 $148,981
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Senior Administrative Clerk Step 1 $37.1383 $2,971.06 $6,437.31 $77,248 Step 2 $38.9916 $3,119.33 $6,758.54 $81,103
Step 3 $40.9452 $3,275.62 $7,097.17 $85,166
Step 4 $42.9913 $3,439.30 $7,451.83 $89,422
Step 5 $45.1378 $3,611.02 $7,823.89 $93,887
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Senior Facility Attendant Step 1 $33.7458 $2,699.66 $5,849.27 $70,191 Step 2 $35.4331 $2,834.65 $6,141.74 $73,701
Step 3 $37.2048 $2,976.38 $6,448.83 $77,386
Step 4 $39.0650 $3,125.20 $6,771.27 $81,255
Step 5 $41.0184 $3,281.47 $7,109.86 $85,318

8.d
September 14, 2026   Packet Pg. 38
City of San Carlos – Pay Rates and Ranges
AFSCME
Effective 07/13/2026
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Exempt Senior Systems Analyst Step 1 $71.9199 $5,753.59 $12,466.12 $149,593 Step 2 $75.5162 $6,041.30 $13,089.47 $157,074
Step 3 $79.2921 $6,343.37 $13,743.96 $164,928
Step 4 $83.2569 $6,660.55 $14,431.20 $173,174
Step 5 $87.4197 $6,993.58 $15,152.75 $181,833
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Systems Analyst Step 1 $60.5703 $4,845.62 $10,498.85 $125,986 Step 2 $63.6010 $5,088.08 $11,024.17 $132,290
Step 3 $66.7844 $5,342.75 $11,575.96 $138,912
Step 4 $70.1198 $5,609.58 $12,154.10 $145,849
Step 5 $73.6258 $5,890.06 $12,761.81 $153,142

8.d
September 14, 2026   Packet Pg. 39
City of San Carlos – Pay Rates and Ranges
Teamsters
Effective 9/7/2026
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Maintenance Worker Step 1 $41.4135 $3,313.08 $7,178 $86,140 Step 2 $43.4841 $3,478.73 $7,537 $90,447
Step 3 $45.6584 $3,652.67 $7,914 $94,969
Step 4 $47.9410 $3,835.28 $8,310 $99,717
Step 5 $50.3386 $4,027.09 $8,725 $104,704
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Senior Maintenance Worker Step 1 $50.0342 $4,002.74 $8,673 $104,071 Step 2 $52.5358 $4,202.86 $9,106 $109,274
Step 3 $55.1625 $4,413.00 $9,562 $114,738
Step 4 $57.9206 $4,633.65 $10,040 $120,475
Step 5 $60.8172 $4,865.38 $10,542 $126,500
FLSA Classification Title Step Hourly Bi-Weekly Monthly Annually Non-Exempt Senior Mechanic Step 1 $50.7812 $4,062.50 $8,802 $105,625 Step 2 $53.3202 $4,265.62 $9,242 $110,906
Step 3 $55.9862 $4,478.90 $9,704 $116,451
Step 4 $58.7855 $4,702.84 $10,189 $122,274
Step 5 $61.7247 $4,937.98 $10,699 $128,387

8.d
September 14, 2026   Packet Pg. 40
City of San Carlos – Pay Rates and Ranges
Part-Time Employee Group
Effective 01/12/2026
FLSA Classification Title Step Hourly
Non-Exempt Facility Attendant Step 1 $19.92
Step 2 $20.92
Step 3 $21.97
Step 4 $23.06
Step 5 $24.22
FLSA Classification Title Step Hourly
Non-Exempt Intern Step 1 $22.28
Step 2 $23.39
Step 3 $24.56
Step 4 $25.79
Step 5 $27.08
FLSA Classification Title Step Hourly
Non-Exempt Program Coordinator Step 1 $27.20
Step 2 $28.56
Step 3 $30.00
Step 4 $31.49
Step 5 $33.07
FLSA Classification Title Step Hourly
Non-Exempt Recreation Leader I Step 1 $19.34
Step 2 $20.30
FLSA Classification Title Step Hourly
Non-Exempt Recreation Leader II Step 1 $21.32
Step 2 $22.38
Step 3 $23.50
Step 4 $24.67
Step 5 $25.91

8.d
September 14, 2026   Packet Pg. 41
City of San Carlos – Pay Rates and Ranges
Part-Time Employee Group
Effective 01/11/2027
FLSA Classification Title Step Hourly
Non-Exempt Facility Attendant Step 1 $20.51
Step 2 $21.55
Step 3 $22.63
Step 4 $23.75
Step 5 $24.94
FLSA Classification Title Step Hourly
Non-Exempt Intern Step 1 $22.95
Step 2 $24.09
Step 3 $25.30
Step 4 $26.56
Step 5 $27.89
FLSA Classification Title Step Hourly
Non-Exempt Program Coordinator Step 1 $28.02
Step 2 $29.42
Step 3 $30.90
Step 4 $32.44
Step 5 $34.07
FLSA Classification Title Step Hourly
Non-Exempt Recreation Leader I Step 1 $19.92
Step 2 $20.90
FLSA Classification Title Step Hourly
Non-Exempt Recreation Leader II Step 1 $21.96
Step 2 $23.05
Step 3 $24.21
Step 4 $25.41
Step 5 $26.69

8.d
September 14, 2026   Packet Pg. 42

CITY COUNCIL

STAFF REPORT
MEETING DATE: September 14, 2026
ITEM TITLE: Adopt a Resolution Authorizing the Execution of a License Agreement Between the City and Bianchini's Supermarket, Inc. for Continued Use of a Portion of the South Plaza Parking Lot for Trash Collection and Storage Purposes.

RECOMMENDATION:

Staff recommend that the City Council adopt a Resolution authorizing a License Agreement with Bianchini's Supermarket Inc. (“Bianchini’s Market”) for continued use of the City-owned portion of the South Plaza parking lot for trash collection and storage purposes.

FISCAL IMPLICATIONS:

Under the proposed License Agreement, the City will receive rent of $600.00 per month ($7,200.00 per year), increasing each November 1st by the percentage increase in the Consumer Price Index (CPI-U) for the San Francisco-Oakland-Hayward metropolitan area. Should Bianchini’s Market construct an expanded trash enclosure, the licensed premises area and associated rent will be adjusted proportionately upon Planning Division approval of the enclosure design, as set forth in the License Agreement.

BACKGROUND:

The original lease between the City and Bianchini’s Market (previously named Bell Market Inc.) was executed on May 1, 1989, for a 20-year term. The lease provided for rent of $50.00 per month ($600.00 per year), with annual increases tied to the Consumer Price Index. The lease term expired in 2009. Renewal of the agreement was deferred while the City and Bianchini’s Market evaluated long-term improvements to the site.

ANALYSIS:

The proposed License Agreement grants continued use of the approximately 435 square feet (APN 050-163-500) City-owned portion of the South Plaza parking lot adjoining the Bianchini's Market property (APN 050-163-450), for trash collection and storage purposes.

The proposed License Agreement (included as Attachment 2) establishes the terms, duration, maintenance responsibilities, and other conditions governing the use of the City-owned property.

Key terms of the proposed agreement include:
 Term: September 2026 through September 2029
 Rent: $600.00 per month ($7,200.00 per year), due monthly commencing September,

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September 14, 2026 Packet Pg. 43
2026, and increasing annually each November 1st by the CPI-U for the San Francisco- Oakland-Hayward metropolitan area.
 Option Periods: Bianchini’s Market is granted the right to extend the term for three additional, consecutive five year periods, for a total of up to fifteen additional years, with the same annual CPI-based rent increases applying to each option period.  Physical Improvements: Bianchini’s Market submitted a planning application to construct a new trash enclosure of approximately 808 square feet, of which approximately 731.96 square feet will be located on City property, subject to approval by the Planning Division.

The licensed premises area will increase from approximately 434.60 square feet to approximately 731.96 square feet, and the parties will execute an amendment adjusting the rent proportionately upon Planning Division approval of the enclosure design.

 Maintenance: Bianchini’s Market is responsible for maintaining the enclosure and licensed premises, including graffiti removal within 24 hours, pest control, routine cleaning, and monthly documented inspections, with logs made available to the City upon request.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution authorizing the execution of a License Agreement with Bianchini's Supermarket Inc. for continued use of the city-owned portion of the South Plaza parking lot for trash collection and storage purposes; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Adolfo Ruelas, Economic Development Coordinator; and
Al Savay, Community Development Director
Approved for submission by:
____________________________
Kathy Kleinbaum, City Manager
ATTACHMENT(S):

1. Resolution

2. Proposed License Agreement

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September 14, 2026   Packet Pg. 44
RESOLUTION NO. 2026 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

AUTHORIZING THE EXECUTION OF A LICENSE AGREEMENT BETWEEN THE CITY AND BIANCHINI'S SUPERMARKET INC. FOR CONTINUED USE OF A PORTION OF THE SOUTH PLAZA PARKING LOT FOR TRASH COLLECTION AND STORAGE PURPOSES.

WHEREAS, the City of San Carlos owns South Plaza, a municipal parking lot (APN 050- 163-500) adjacent to the Bianchini's Market property (APN 050-163-450); and WHEREAS, on May 1, 1989, the City and Bianchini's Supermarket Inc. (“Bianchini's Market”), previously Bell Market Inc., entered into a lease for a 20-year term, at a rate of $50.00 per month with annual Consumer Price Index increases, for the collection and storage of trash and installation of a trash enclosure on a portion of South Plaza; and WHEREAS, the proposed License Agreement with Bianchini's Market grants continued use of the approximately 434.60 square feet (APN 050-163-500) City-owned portion of the South Plaza parking lot adjoining the Bianchini's Market property (APN 050-163-450), for trash collection and storage purposes; and
WHEREAS, the proposed License Agreement establishes a term commencing September 2026 and continuing through September 2029, with rent of $600.00 per month, increasing annually each November 1st by the percentage increase in the Consumer Price Index (CPI-U) for the San Francisco-Oakland-Hayward metropolitan area, and grants Bianchini's Market the option to extend the term for three, additional, consecutive five-year periods; and WHEREAS, the proposed License Agreement further provides that, upon Planning Division approval of an expanded new trash enclosure design of approximately 808 square feet, of which approximately 731.96 square feet would be located on City property, the licensed premises area and associated rent will be adjusted proportionately; and WHEREAS, approving the License Agreement will formalize the terms, maintenance responsibilities, insurance requirements, and other conditions governing Bianchini's Market continued use of the City-owned property.

NOW, THEREFORE BE IT RESOLVED,, that the San Carlos City Council hereby authorizes the execution of a License Agreement with Bianchini's Market for the continued use of the City-owned portion of the South Plaza parking lot for trash collection and storage purposes. * * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 14th day of September 2026, by the following vote:

AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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September 14, 2026   Packet Pg. 45
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos

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September 14, 2026   Packet Pg. 46

1 License Agreement
License No. ______

THIS LICENSE AGREEMENT (“License”) is dated _____________, 2026 (the “Effective Date”), by and between Bianchini`s Supermarket Inc. (the “Licensee”) and the City of San Carlos (“Licensor”), a California municipal corporation.

RECITALS:

WHEREAS, Licensor as of the effective date of this Agreement, is the owner of South Plaza, a municipal parking lot (APN 050-163-500) (the “Parking Plaza”) of which approximately 434.60 sq. ft. is located on the northwest side of the Parking Plaza adjoining the Bianchini’s Market property, hereinafter called "Licensed Premises". Certain cross easements (the Cross-Easements) allowing for public use of designated parking exist across Licensee’s and the Licensor’s parcel (APN 050-163-450) (the "Property"), and which are more particularly described in the Exhibit A to this Agreement attached and made a part hereof;

WHEREAS, Licensor desires to license the Licensed Premises described above over a small portion of the Parking Plaza for the purposes of licensing the Licensed Premises for the collecting and storage of trash and for installation of a trash enclosure; and

NOW, THEREFORE, the parties agree as follows:

1. License Term and Rent: LICENSOR SHALL HAVE AND HOLD said Licensed Premises, together with the appurtenances, rights, privileges, and easements thereunto belonging or appertaining unto Licensor for a term commencing on the 14th day of September 2026, and ending on the 31st day of September, 2029, with such rights of termination as are hereinafter set forth, with rent payable by Licensor as follows:

 Six Hundred Dollars ($600.00) per month, due monthly commencing on September, 2026.
 Said rental rate shall increase on November 1, 2026, and each year thereafter by an amount equal to the percentage increase in the Consumer Price Index (CPI-U) for the San Francisco-Oakland-Hayward metropolitan area, for the previous 12 months as announced by the Bureau of Labor Statistics in February of each year.

2. Physical Improvements: Licensee shall make certain physical improvements to the Licensed Premises which shall include a trash enclosure designed to the satisfaction of the Licensor's Planning and Transportation Committee.

3. Exclusive Use. Except as provided in paragraph 16, and for the collection trash, refuse and recyclables by the City franchisee for such services, Licensee shall be affo`rded exclusive use of the Licensed Premises for the duration of this License, including any extensions thereof.

4. Adjustment to Area and Rent: The monthly rent specified in this License is based on the current Licensed Premises area of approximately 434.60 square feet. Upon approval of the trash enclosure design by the City’s Planning Division, the Licensee will construct a new trash enclosure of approximately 808 square feet of which 731.96 square feet will be on Licensor’s property. The Licensed Premises area will increase by approximately 297.36 square feet, for a new total of approximately 731.96 square feet. At that time, the parties agree to execute an

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September 14, 2026   Packet Pg. 47

2 amendment to this License to reflect the final approved area and to adjust the monthly rent proportionately based on the same rate per square foot used to calculate e the original monthly rent. The amended rent shall take effect on the first day of the month following Planning approval.

5. Notice Address: Licensee agrees to pay the aforesaid rental to Licensor at the address specified in Paragraph 4, or to such other address as the Licensor may designate by a notice in writing.

All notices herein provided to be given, or which may be given, by either party to the other, shall be deemed to have been fully given when hand delivered and emailed to the Licensor or Licensee as provided below:

To the Licensor:

City Manager
City of San Carlos
600 Elm Street
San Carlos, CA 94070
Email: [email protected]

To the Lessee

Christopher Bianchini
810 Laurel Street
San Carlos, CA 94070
Email. [email protected]

Nothing herein contained shall preclude the giving of any such written notice by personal service.

If mailed, the written notice shall be deemed received and shall be effective on the earlier of the date of actual receipt by the addressee or three (3) business days after deposit in the United States mail in the State of California. If either party gives notice in writing to the other party of any change in said address, then and in that event such notice shall be given at the changed address specified in such notice.

6. Term: This License shall be effective as of the Effective Date and shall remain in effect until September 31, 2029.

7. Option Right. Licensor hereby grants to Licensee the right and option (the "Option") to extend the Term of this License for three additional consecutive periods (each, an "Option Period") as follows: (i) a first additional period of five (5) years (the "First Option Period"); (ii) a second additional period of five (5) years (the "Second Option Period"); and (iii) a third additional period of five (5) years (the "Third Option Period") All the same terms and conditions as contained in this License shall apply to each Option Period, except for the monthly payments which shall increase each additional year for all years of all option periods by an amount equal to the percentage increase in the Consumer Price Index (CPI-U) for the San Francisco-Oakland- Hayward metropolitan area, for the previous 12 months as announced by the Bureau of Labor Statistics in February of each year.

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September 14, 2026   Packet Pg. 48

3 8. Option Exercise. Licensee is permitted to exercise an Option only by written notice ("Option Notice"), given to Licensor no earlier than twelve (12) months and no later than six (6) months prior to the end of the then current Term of the License. If Licensee shall fail to exercise any Option by the time provided for in this section, the Term will end at the expiration of the then- existing Term.

9. Personal to Licensee. The provisions of Section 7 and 8, above, are personal to and for the benefit of only the original Licensee of this License, are not exercisable by or for the benefit of any other person or entity, and may not be assigned or otherwise transferred (and any such assignment or transfer shall be void), except that, notwithstanding the foregoing, a Transferee to whom, with and in accordance with Licensor’s consent under Section 10, below, Licensee has assigned all its entire right, title, and interest under this License and in and as to the Premises (a "Permitted Assignee") may, subject to the same conditions set forth in Sections 7 and 8, exercise the Option.

10. Restriction on Assignment and Subleasing. Licensor's Consent Required. Licensee shall not voluntarily or by operation of law sell, assign, sublet, encumber, license or otherwise transfer (or suffer any such transfer) any interest in this License and/or the Premises (each referred to herein as a "Transfer," the party making the Transfer is referred to herein as the "Transferor," the party to whom the Transfer is made is referred to herein as the "Transferee," and the assignment, sublease, or other document or documents effecting or relating to the Transfer is referred to herein as the "Transfer Document") without the prior written consent of Licensor, which consent shall not be unreasonably withheld, conditioned, or delayed. A "Change in Control" of Licensee shall constitute a Transfer requiring Licensor's consent. "Change in Control" means the transfer, on a cumulative basis, of twenty-five percent (25%) or more of the voting control and/or beneficial ownership of Licensee. N o transfer of a beneficial interest in Licensor by the holders of capital stock in Licensor into a trust shall be taken into account if and for so long as (i) such transfer is for estate planning purposes; (ii) the trust is revocable; (iii) the transferor alone or with his or her spouse is the trustee under the trust with the power to revoke and control the trust and its assets.

11. Procedure for Request for Consent. Each request for consent to a Transfer shall be inwriting, accompanied by information relevant to Licensor’s determination as to the financial and operational responsibility and appropriateness of the proposed Transferee, including but not limited to the intended use and/or required modification of the Premises. Licensee agrees to provide Licensor with such other or additional information and/or documentation as may be reasonably requested by Licensor. Licensor shall respond in writing to Licensee's request for consent within thirty (30) days after Licensor's receipt of all information and documents pursuant to this Section. As long as Licensee so requests in its written request for consent, if Licensor declines a proposed Transfer requested by Licensee, it shall so notify Licensee in writing and include in such writing with reasonable specificity the reasons for its declination.

12. Use and Compliance: The premises shall be used for the collecting and storage of trash and other supermarket business related purposes within the approved container and enclosure but for no other purposes without the written consent of the Licensor obtained in advance. The Licensee agrees to comply with all laws, ordinances, statutes and rules and regulations applicable

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4 to the conduct or operation of its activities permitted to be conducted under this agreement.

Licensee shall not permit a breach of the peace or any unlawful act or omission by any person.

13. Additional Services: Licensor shall not furnish any additional services pertaining to the maintenance or upkeep of said Licensed Premises to Licensee during the License term.

14. Maintenance: During the lease term, Licensee shall maintain the Licensed Premises together with appurtenances, rights, privileges, and easements belonging or appertaining thereto, in good repair and tenantable condition, except in case of damage arising from the negligence of Licensor's agents, invitees or employees. This shall include, but is not limited to:

h. Prompt graffiti removal within 24 hours.
i. Pest control.
j. Routine cleaning and emptying of trash containers and entire enclosure. k. Power washing or deodorizing as needed.
l. Timely repair of any structural or cosmetic damage.
m. Removal of trash or debris outside of the trash enclosure immediately. Nothing should be stored outside of the enclosure.

Licensee shall perform and document monthly inspections of the trash enclosure and surrounding Licensed Premises. A maintenance log shall be made available to the Licensor upon request and shall include records of cleanings, pest control treatments, graffiti removal, repairs, and any incidents or complaints. The Licensor reserves the right to require remedial actions based on these logs or site conditions.

15. Sewer Line; No Easement: Licensee acknowledges and agrees that no easement, whether express or implied, permanent or temporary, is granted or intended to be granted by this License for any sewer or utility line located within, under, or across the Parking Plaza or any other property of Licensor.

Licensee shall have the right to construct and connect a sewer line from the Licensed Premises to Licensee’s parcel commonly known as Bianchini Market, subject to all applicable permits and approvals. Notwithstanding the absence of any easement, Licensee shall, at its sole cost and expense, be fully responsible for the construction, inspection, operation, maintenance, repair, replacement, and any required relocation of any sewer line or related appurtenances serving the Licensed Premises, whether located within the Licensed Premises or elsewhere on Licensor’s property.

All work shall be performed in a good and workmanlike manner and in compliance with applicable laws and permits, and in a manner that does not unreasonably interfere with Licensor’s use of the Parking Plaza. Licensee shall promptly restore any disturbed areas to a condition equal to or better than that existing prior to such work.

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5 Licensee’s obligations under this Section shall survive the expiration or earlier termination of this License.

16. Right of Entry: Upon notice to Licensee, Licensor reserves the right to enter and inspect the Licensed Premises, at reasonable times, and to make any necessary repairs to the premises and to charge Licensee with the reasonable costs of such repairs, so long as the repairs are not necessitated by the negligence of Licensor's agents, invitees or employees.

17. Insurance: Licensee shall provide evidence of insurance for the term of the agreement protecting the Licensor, its officers, agents, and employees, from occurrences as to bodily injury liability and property damage liability. Such evidence will be supplied by filing a certificate of insurance issued to the City of San Carlos, with the Licensor.

18. Commercial General Liability Insurance: Licensee shall, at Licensee’s expense, obtain and keep in force during the term of this License a policy of insurance covering bodily injury and property damage insurance insuring Licensor and Licensee against any liability arising out of the ownership interest, use, occupancy or maintenance of the Premises and all areas appurtenant thereto.

Such insurance shall provide coverage at least as broad as Insurance Services Office (ISO) form CG 00 01, in an amount no less than Two Million Dollars ($2,000,000.00) per occurrence and Four Million Dollars ($4,000,000) general aggregate. The policy shall include a per project or per location general aggregate endorsement. If a per project/location endorsement is not available, the limit for the general aggregate shall be doubled. The policy shall contain cross liability endorsements and insure performance by Licensee of the indemnity provisions of this License.

The limits of said insurance shall not, however, limit the liability of Licensee hereunder. If Licensee shall fail to procure and maintain said insurance, Licensor may, but shall not be required to, procure and maintain the same and at the expense of Licensee.

Licensor and its agents, employees and officials shall be named as additional insureds on said policy and Licensee shall provide Licensor with a certificate of said insurance coverage and amendatory endorsements as broad as Insurance Services Office (ISO) form CG 20 26.

The policy shall allow and be endorsed as primary and not seek contribution from the City’s coverage as broad as ISO for CG 20 01.

19. Property Insurance: Licensee understands and agrees that it is Licensee’s sole responsibility to obtain and maintain insurance covering its operations, improvements, and other personal property used at the Licensed Premises against damage caused by fire and all other perils covered by a standard “all risk” insurance policy, at full replacement cost with no coinsurance penalty provision. In the event that the Licensed Premises constitute a part of a larger property said insurance shall have a Licensor’s Protective Liability endorsement attached thereto.

Notwithstanding any provision to the contrary, Licensee specifically waives any claim against the Licensor for theft, loss, or damage of any kind or from any source whatsoever (except in the circumstance of such theft, loss, or damage caused by Licensor’s agents, invitees or employees) that may occur to Licensee’s operations, improvements, and personal property located at the Licensed Premises and in its vicinity.

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6 20. Business Automobile Liability: Licensee shall provide automobile liability coverage for owned, non-owned, and hired autos using ISO Business Auto Coverage form CA 00 01 (or equivalent) with a limit of not less than One Million dollars ($1,000,000) per accident. The policy shall provide and be endorsed that the Licensor and its agents, employees and officials shall be included or named as additional insureds. The policy shall allow and be endorsed to include a waiver of subrogation in favor of the Licensor and its agents, employees and officials.

21. Insurance Company Rating: Insurance required hereunder shall be in companies holding a “General Policyholders Rating” of B+ (plus); VII or better as set forth in the most current issue of the “AM Best Insurance Guide.” Licensee shall deliver to Licensor copies of policies of liability insurance required or certificates and endorsements evidencing the existence and amounts of such insurance with additional insured clauses satisfactory to Licensor. No such policy shall be cancelable or subject to reduction of coverage or other modification except after ten (10) days prior written notice to Licensor. If an insurance carrier will not provide the required notice of cancellation, reduction of coverage, or other modification, the Licensee shall provide written notice to the Licensor no later than five (5) business days before cancellation, reduction of coverage, or other modification. Licensee shall, within ten (10) days prior to the expiration of such policies, furnish Licensor with renewals or “binders” thereof, or Licensor may order such insurance and charge the cost thereof to Licensee, which amount shall be payable by Licensee upon demand. Licensee shall not do or permit to be done anything which shall invalidate the insurance policies referred to herein.

22. Waiver of Subrogation: Licensee hereby waives any and all rights of recovery against the Licensor, or against the officers, employees, agents and representatives of the Licensor, for loss of or damage to Licensor or its property or the property of others under its control, where such loss or damage is insured against under any insurance policy in force at the time of such loss or damage. Licensee shall, upon obtaining the policies of insurance required hereunder, give notice to the insurance carrier or carriers that the foregoing waiver of subrogation is contained in this License and insurance carrier shall provide a waiver of subrogation endorsement.

23. Exemption of Licensor from Liability: Except in the circumstance of loss, damage or injury caused by the negligence, reckless or willful conduct of Licensor's agents, invitees or employees, Licensee hereby agrees that Licensor shall not be liable for injury to Licensee’s “business” or any loss of income therefrom or for damage to the goods, wares, merchandise or other property of Licensee, Licensee’s employees, invitees, customers, or any other person in, on, or about the Licensed Premises, nor shall Licensor be liable for injury to the person of Licensee, Licensee’s employees, agents or contractors whether such damage or injury is caused by or results from fire, steam, electricity, gas, water or rain, or from the breakage, leakage, obstruction or other defects of pipes, wires, appliances, plumbing, air conditioning or lighting fixtures, or from any other cause, whether the said damage or injury results from conditions arising upon the Licensed Premises or upon other portions of the building of which the Licensed Premises are a part, or from other sources or places, and regardless of whether the cause of such damage or injury or the means of repairing the same is inaccessible to Licensee.

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7 24. Indemnification: Except in the circumstance of loss, damage or injury caused by the negligence, reckless or willful conduct of Licensor's agents, invitees or employees, Licensee does further expressly agree to indemnify and save the Licensor, its officers, agents and employees, harmless from any and all claims for loss, damage, injury or liability of whatsoever nature and howsoever the same may be caused or may arise resulting directly or indirectly from the exercise of this license or the occupation of the Licensed Premises herein permitted to be used or the Licensed Premises of the Licensor to which the Licensee, its agents, employees, or Licensee may have access by reason of this license.

25. Prorated Rent: Rental payable hereunder for any period of time less than that for which periodic rental is paid shall be determined by prorating the rental herein specified for the applicable period.

26. Attorney Fees: In the event of litigation or arbitration between the parties over the terms or performance of this agreement, the prevailing party shall be entitled to reasonable attorney fees and costs.

27. Licensor Repair of Licensee Damage: If at any time during the term hereof the Licensed Premises are damaged, except by a negligent or willful act of Licensee (in which event Licensee shall make the repairs at its expense) or by a negligent or willful act of Licensor, its agents, invitees and employees (in which event Licensor shall make the repairs at its expense), and such damage was caused by a casualty not covered under an insurance policy required to be maintained by Licensor, Licensor may at Licensor’s option either (i) repair such damage as soon as reasonably possible at Licensor’s expense, in which event this License shall continue in full force and effect, or (ii) give written notice to Licensee within thirty (30) days after the date of the occurrence of such damage of Licensor’s intention to cancel and terminate this License as of the date of the occurrence of such damage. In the event Licensor elects to give such notice of Licensor’s intention to cancel and terminate this License, Licensee shall have the right within ten (10) days after the receipt of such notice to give written notice to Licensor of Licensee’s intention to repair such damage at Licensee’s expense, in which event this License shall continue in full force and effect, and Licensee shall proceed to make such repairs as soon as reasonably possible.

If Licensee does not give such notice within the ten (10) day period, this License shall be terminated as of the expiration of the ten (10) day period.

[Remainder of Page Intentionally Blank – Signature Pages and Exhibits Follow]

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8 IN WITNESS WHEREOF, the parties, duly authorized, have executed this License the day and year first above written.

“LICENSOR ”

City of San Carlos, a
California Municipal Corporation

Dated: ___________, 2026

"LICENSEE"

Bianchini`s Supermarket Inc.

Dated: , 2026 By
Christopher Bianchini

By
Kathy Klienbalm

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A-1

EXHIBIT A

THE LICENSED PREMISES

PARCEL I:

Lots 1-A, 1-B, 2, 3-A and 3-B, in Block 15, as shown on that certain map entitled "Amended Map of the Town of San Carlos San Mateo County, Cal.", filed in the office of the County Recorder of San Mateo County, State of California, on October 7, 1912 in Book 8 of Maps at page(s) 25 and 26.

EXCEPTING THEREFROM the following described portions of said Lots 3-A and 3-B:

BEGINNING at the most Southerly corner of said Lot 3-B; thence Northwesterly along the Southwesterly line of said Lot 3-B and Lot 3-A, a distance of 69.00 feet to a point; thence Northeasterly along a line running perpendicular to said last named line, a distance of 28.00 feet; thence Southeasterly along a line running parallel to the Southwesterly line of said Lots 3-A and 3-B, a distance of 68.00 feet; thence Northeasterly along a line running parallel to the Southeasterly boundary line of said Lot 3-B, a distance of

27.00 feet; thence Southeasterly along a line running parallel to the Southwesterly line of said Lot 3-B; a distance of 1.00 foot to a point on the Southeasterly boundary line of said Lot 3-B; thence Southwesterly along said last named line to the Point of Beginning.

PARCEL II:

Portions of Lots 6-B and 6-C, in Block 1 5 as shown on that certain map entitled "Amended Map of the Town of San Carlos, San Mateo County, Cal.", filed in the office of the County Recorder of San Mateo County, State of California, on October 7, 1912 in Book 8 of Maps at page(s) 25 and 26, being more particularly described as follows:

BEGINNING at the most Northerly corner of said Lot 6-C; thence Southeasterly along the Northeasterly line of said Lots 6-C and 6-B, a distance of 70 feet; thence Southwesterly along a line running perpendicular to the last named line, a distance of 28 feet; thence Northwesterly along a line running parallel to said Northeasterly line of said Lots 6-B and 6-C, a distance of 70 feet to a point on the Northwesterly line of said Lot 6-C; thence Northeasterly along said last named line, 28 feet to the Point of Beginning.

PARCEL III:

A non-exclusive easement for the purposes of ingress and egress by delivery trucks between Laurel Street and the loading ramp and dock on adjoining property and for the purposes of maneuvering of such trucks into position onto said ramp, over the property located in the City of San Carlos, County of San Mateo, State of California. More particularly described as follows:

PARCEL A:

Lots 6-C and 6-B in Block 15, as shown on that certain map entitled "Amended Map of the Town of San Carlos, San Mateo County, Cal.", filed in the office of the County Recorder of San Mateo County, State of California, on October 7, 1912 in Book 8 of Maps at page(s) 25 and 26, and a portion of Arroyo Avenue abandoned, as said Avenue is shown on the Map above mentioned.

SAID PORTION of Arroyo Avenue abandoned, described as follows:

BEGINNING at the intersection of the Northeasterly line of Walnut Street and the most Westerly comer of Lot 6-B above mentioned; thence from said point of beginning South 69° 11' 33" East, along the Southwesterly line of said Lot 6-8, a distance of 55.37 feet to the most Southerly comer of said Lot; thence Southwesterly along the Southwesterly prolongation of the Southeasterly line of said Lot 6-B, to the intersection thereof with the Southeasterly prolongation of the Northeasterly line of Walnut Street; thence North 43° 45' 00" West along the Southeasterly prolongation of said Northeasterly line of Walnut Street 50 feet, more or less, to the Point of Beginning.

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2 EXCEPTING FROM said Lots 6-C and 6-B the following portions thereof:

COMMENCING at the Northwesterly corner of said Lot 6-C; thence Southeasterly along the Northeasterly line of said Lots 6-C and 6-B, a distance of 70 feet; thence Southwesterly along a line running perpendicular to the last named line, a distance of 28 feet; thence Northwesterly along a line running parallel to said Northeasterly line of said Lots 6-B and 6-C, a distance of 70 feet to a point on the Northwesterly line of said Lot 6-C; thence Northeasterly along said last name line 28 feet to the Point of Commencement.

PARCEL B:

Lot 6-A and a portion of Lot 5-C, in Block 15, and a portion of Arroyo Avenue abandoned, as shown on that certain map entitled "Amended Map of the Town of San Carlos, San Mateo County, Cal.", filed in the office of the County Recorder of San Mateo County, State of California, on October 7, 1912 in Book 8 of Maps at page(s) 25 and 26, more particularly described as follows:

BEGINNING at a point on the Northeasterly line of Walnut Street, distant thereon South 43° 45' East 200 feet from the Southeasterly line of Olive Street, as said Streets are shown on the Map above referred to; thence South 69° 11' 33" East along the Southwesterly line of Lot 6-B, in Block 15, a distance of 55.37 feet to the true point of beginning of the lands to be described herein, said true point of beginning being the most Westerly comer of said Lot 6-A; thence from said true point of beginning North 46° 15' East, along the dividing line between Lots 6-A and 6-B, a distance of 131.21 feet; thence South 43° 45' East along the Northeasterly line of said Lot 6-A and its Southeasterly prolongation, 100 feet to the Southeasterly line of said Lot 5-C; thence South 46° 15' West along the last mentioned lot line and its Southwesterly prolongation to the centerline of Pulgas Creek; thence Westerly on and along the centerline of Pulgas Creek to its intersection with the Southeasterly prolongation of the Northeasterly line of Walnut Street, as shown on the Map above referred to; thence Northwesterly along said prolongation to its intersection with the Southwesterly prolongation of the said dividing tine between Lots 6-A and

APN: 050-163-450

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 14, 2026
ITEM TITLE: Adopt a Resolution Authorizing the Execution of a Professional Services Agreement with Shawn Spano for Meeting Facilitation Services for a Five-Year Term in an Amount Not to Exceed $75,000.

RECOMMENDATION:

Staff recommend that the City Council adopt a Resolution authorizing the execution of a professional services agreement with Shawn Spano for meeting facilitation services for a five- year term in an amount not to exceed $75,000.

FISCAL IMPLICATIONS:

There are no fiscal implications, and no additional funding is needed.

BACKGROUND:

The City of San Carlos periodically utilizes professional meeting facilitation services to support City Council strategic planning sessions, community listening sessions, department planning efforts, and other meetings where an independent facilitator can assist with agenda development, discussion management, consensus building, and overall meeting effectiveness.

On September 9, 2019, the City entered into a professional services agreement with Shawn Spano to provide meeting facilitation services on an as-needed basis. The agreement had a not- to-exceed amount of $50,000. Because the contract value was below the $75,000 threshold established by Section 3.12.260(B)(1) of the San Carlos Municipal Code, a competitive proposal process was not required, and the City entered into the agreement without conducting a formal request for proposals (RFP).

On February 13, 2024, the City and Mr. Spano executed an addendum to the 2019 agreement to continue providing facilitation services, increasing the total not-to-exceed amount to $74,000.

The City has expended approximately $69,000 for facilitation services under the 2019 agreement and 2024 addendum. The existing agreement is approaching exhaustion of its authorized funds, and staff now seek authorization to enter into a new professional services agreement with Mr.

Spano for a five-year period.

ANALYSIS:

Both the City and Mr. Spano have satisfactorily completed their duties and obligations under the terms of the September 9, 2019 agreement and the February 13, 2024 addendum. Since 2019, the City has expended approximately $69,000 for meeting facilitation services provided by Mr.

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Spano. The proposed new agreement would authorize an additional $75,000 over a five-year period, bringing the total value of the City’s past and proposed services with Mr. Spano to approximately $144,000.

Request for Proposals (RFP)
Per Section 3.12.260(B)(1) of the San Carlos Municipal Code, professional services valued at more than $75,000 require at least three proposals “for comparison purposes except where three proposers…cannot be found to exist.”
Although the proposed new agreement has a not-to-exceed amount of $75,000, when combined with the City’s prior expenditures for Mr. Spano’s services, the total exceeds $75,000.

Accordingly, the competitive proposal requirements of Section 3.12.260(B)(1) of the San Carlos Municipal Code are applicable.

However, Section 3.12.260(E)(3) provides the following exception to the competitive proposal requirements stated above:
“The City Council may authorize award and execution of service contracts in excess of seventy-five thousand dollars with no competitive proposals where experience with the proposed service provider has demonstrated competence and satisfactory performance or in the renewal or renegotiation of existing contracts for continuing services.”
Mr. Spano has “demonstrated competence and satisfactory performance” per Section

3.12.260(E)(3) of the Municipal Code. Furthermore, Mr. Spano’s familiarity with the City's governance structure, organizational priorities, councilmembers, and staff contributes to more productive meetings and reduces the time and cost associated with onboarding a new facilitator.

As such, staff seek to forgo a formal RFP process in this instance and execute a new, five-year agreement for meeting facilitation services.

City Council Authorization
Per Section 3.12.260(B)(3) of the San Carlos Municipal Code, contracts for major services valued at more than $75,000 “shall be reviewed and awarded by the City Council.” When combined with the City’s prior expenditures for Mr. Spano’s services, the proposed agreement results in a total value exceeding $75,000. As such, City Council authorization of the proposed agreement is required.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution authorizing the execution of a professional services agreement with Shawn Spano for meeting facilitation services; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

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Respectfully submitted by:

Quinne Woolley, Management Analyst; and
Nil Blackburn, Assistant City Manager
Approved for submission by:
____________________________
Kathy Kleinbaum, City Manager
ATTACHMENT(S):

1. Resolution

2. Proposed Agreement’s Exhibit A - Scope of Work and Schedule and Exhibit B- Fee Schedule

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RESOLUTION NO. 2026 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH

SHAWN SPANO FOR MEETING FACILITATION SERVICES FOR A FIVE-YEAR TERM IN AN AMOUNT NOT TO EXCEED $75,000.

WHEREAS, the City of San Carlos periodically utilizes professional meeting facilitation services to support City Council strategic planning sessions, community listening sessions, department planning efforts, and other meetings where an independent facilitator can assist with agenda development, discussion management, consensus building, and overall meeting effectiveness; and
WHEREAS, on September 9, 2019, the City entered into a professional services agreement with Shawn Spano to provide meeting facilitation services on an as-needed basis in an amount not to exceed $50,000; and
WHEREAS, on February 13, 2024, the City and Mr. Spano executed an addendum to the 2019 agreement to continue providing facilitation services, increasing the total not-to-exceed amount to $74,000; and
WHEREAS, the City has expended approximately $69,000 for facilitation services under both the 2019 agreement and 2024 addendum; and
WHEREAS, both the City and Mr. Spano have satisfactorily completed their duties and obligations under both the terms of the September 9, 2019 agreement and the February 13, 2024 addendum; and
WHEREAS, Mr. Spano’s familiarity with the City's governance structure, organizational priorities, councilmembers, and staff contributes to more productive meetings and reduces the time and cost associated with onboarding a new facilitator; and WHEREAS, “the City Council may authorize award and execution of service contracts in excess of seventy-five thousand dollars with no competitive proposals where experience with the proposed service provider has demonstrated competence and satisfactory performance or in the renewal or renegotiation of existing contracts for continuing services” per Section 3.12.260(E)(3) of the City’s Municipal Code; and
NOW, THEREFORE BE IT RESOLVED , that the San Carlos City Council hereby authorizes the execution a professional services agreement with Shawn Spano for meeting facilitation services for a five-year term in an amount not to exceed $75,000. * * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 14th day of September 2026, by the following vote:

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________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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EXHIBIT A - SCOPE OF WORK AND SCHEDULE
Professional consulting and facilitation services as needed.

In consultation with the City Manager’s Office, design and facilitate annual strategic planning sessions, including the mini-retreat, strategic planning retreat, executive management retreat.

The City may request additional professional consulting and facilitation services on an as- needed basis. Upon request for a project quote from the City for a particular project, vendor shall provide, via email, the following: a project description, services to be provided, final deliverables, timeline, and fee. Work may commence upon approval from the City’s project manager.

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EXHIBIT B - FEE SCHEDULE
Hourly rate of $300 per hour for preparatory work, materials development, retreat facilitation, and development of the final strategic plan document.

Consultant may invoice the City for reimbursement of required fees and costs, such as the Business License tax.

Total Not to Exceed $75,000.

Term: Five years from the effective date.

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 14, 2026
ITEM TITLE: Deny Claim of Allison Kim.

RECOMMENDATION:

Staff recommend that the City Council deny the claim of Allison Kim as recommended by the City’s claim administrators at Carl Warren.

FISCAL IMPLICATIONS:

There are no fiscal implications, and no additional funding is needed.

BACKGROUND:

This item is coming before the Council to act on the claim submitted by Allison Kim (“Claimant”).

Staff recommend that the City Council deny the claim based on Carl Warren’s guidance.

The Tort Claims Act. California Government Code Sections 900, seq., mandates that all claims for money or damages against a public entity must be presented in writing to the public entity prior to filing suit. Generally, claims concerning personal injury, wrongful death, damage to personal property, or damage to crops must be presented to the public within six (6) months of the accrual of the claim. All other claims, principally claims on contracts and damage to real property, are subject to a one-year statute of limitations for presentation of the tort claim. Once a tort claim is received by the public entity, the entity has forty-five (45) days to act on the claim. A claim can be settled or rejected. If no action is taken within 45 days, the claim is deemed rejected by operation of law on the last day.

Claim Processing in San Carlos. When the City receives a claim, it is immediately forwarded to claims examiners at Carl Warren for investigation. Upon completing the investigation, Carl Warren provides the City with a recommendation on how to proceed with the claim.

About Carl Warren. Carl Warren is a leading national third-party administrator (TPA) that specializes in property and casualty claims management, subrogation recovery, and litigation management. Effective January 1, 2025, Carl Warren was hired by Pooled Liability Assistance Network Joint Powers Authority (PLAN JPA) to provide claims administration services to member cities. The City Council approved the City’s participation in the PLAN JPA (previously known as the Association of Bay Area Government Pooled Liability Assurance Network (ABAG PLAN) on November 27, 2017, and designated the Administrative Services Director and Senior Management Analyst as primary and alternate PLAN JPA Board member.

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ANALYSIS:

Claimant filed a claim against the City alleging that the City improperly required the Claimant to replace their sewer lateral. The Claimant initially submitted a building permit to the City, which triggered the need for a sewer lateral video inspection. The Claimant then submitted the sewer lateral video to the City for review. Upon review of the video, staff identified cracks and determined replacement of a 3-foot section of the sewer lateral was necessary. The Claimant elected to replace the entire 33-foot sewer lateral. The Claimant subsequently asserted that damages were not found and now seeks more than $16,000 from the City for the sewer lateral replacement and permit fees.

The sewer later inspection video that staff relied upon was provided by the Claimant. The video clearly showed cracks warranting repair. In addition, the Claimant has not provided documentation to substantiate the assertion $16,000 repair cost and fees. For these reasons, Carl Warren has recommended formal rejection of the claim.

The Council’s rejection of this claim does not prevent City staff or the staff of Carl Warren to continuing to work with the Claimant to resolve the dispute.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Deny claim of Allison Kim; or

2. Do not deny claim of Allison Kim; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Jenny Liu, Senior Management Analyst; and
Rebecca Mendenhall, Administrative Services Director
Approved for submission by:
____________________________
Kathy Kleinbaum, City Manager
ATTACHMENT(S):

1. Kim, Allison Claim Form

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 14, 2026
ITEM TITLE: Approve Updates to the City's 2026 Strategic Work Plan Items.

RECOMMENDATION:

Staff recommend that the City Council receive updates on objectives and tasks in the City’s September 2026 Strategic Work Plan Update.

FISCAL IMPLICATIONS:

There are no fiscal implications, and no additional funding is needed.

BACKGROUND:

The City Council adopted the 2026 Strategic Plan at its April 13, 2026 meeting after a series of three strategic planning meetings. The three meetings included a public Council Mini Retreat on October 9, 2025, a public Strategic Planning Retreat on January 14, 2026, and an Executive and Management Team Meeting on February 4, 2026.

ANALYSIS:

A Strategic Plan ensures that the City Council and staff continue to advance the City’s mission, vision, and values, while also addressing the day-to-day tasks, projects, functions, and issues necessary to maintain successful City operations. It identifies priorities and needs that are of importance to the community now and into the future. Development of the Strategic Plan is iterative and continuous. It is updated annually after a series of focused meetings and reviews.

The City’s 2026 Strategic Plan includes the City’s mission, vision, core values, goals, and objectives. (Attachment 1). The Work Plan takes the Strategic Plan a step further by listing the action items that will be undertaken to achieve the City’s goals and objectives. The September 2026 Strategic Work Plan Update (Attachment 2) includes “red-lined” updates to show the status of each task, as well as any new tasks that have been added to advance the goals and objectives.

The City Council will begin the process of creating a 2027 Strategic Plan starting with the Council Mini Retreat to be scheduled later this Fall and the Strategic Planning Retreat in early 2027.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Receive the updates to the September 2026 Strategic Work Plan Update; or

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2. Recommend amendments to the September 2026 Strategic Work Plan Update; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Nil Blackburn, Assistant City Manager
Approved for submission by:
____________________________
Kathy Kleinbaum, City Manager
ATTACHMENT(S):

1. 2026 Strategic Plan

2. September 2026 Strategic Work Plan Update – Redlined

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CITY OF SAN CARLOS
2026 STRATEGIC PLAN

THE SAN CARLOS STRATEGIC PLAN

The San Carlos Strategic Plan identifies current issues, needs, and interests that are of strategic importance to the quality of life of the community. Addressing these issues requires the leadership focus of the City’s elected officials and professional staff for an extended period of time, typically several years. The Strategic Plan is not a summary of all City services. The issues identified in the plan are unique because they have an urgent impact on the community and because they are complex.

Strategic goals are a central feature of the Strategic Plan. These are established to find ways to address the strategic issues now and into the foreseeable future. If a solution is found, and there is an on-going need to address the issue, this will occur through the City’s on-going service delivery system. At that time, the issue will no longer be identified as a strategic goal.

HOW THE STRATEGIC PLAN IS DEVELOPED

The Strategic Plan is developed through an annual process that involves the City Council and City professional staff in facilitated, collaborative working sessions. The process is completed early each year so that the Strategic Plan can be incorporated into the City’s budget.

The plan is a document comprised of the City’s mission, vision and core values statements, the strategic goals and objectives for the next planning period and detailed work plans that will accomplish the goals.

Strategic goals are identified based on the knowledge and understanding that each participant in the process has about what is of strategic importance to the community.

City Council members are elected by the residents to govern and represent their needs and interests. They bring the perspective of the residents and business of the community. Professional City staff members are trained in local government management and services. They bring the perspective of how to address the complex issues that are of concern. Through the strategic planning work sessions, these two unique perspectives come together to identify the areas of focus for the next planning period.

THE STRATEGIC PLAN PROCESS

The key steps to the process are listed below.

City Council Mini-Retreat. City Council, City Manager and City Attorney brainstorm the current community issues of strategic importance. This is a public meeting.

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City Council and City Management Team Retreat. This is a facilitated, collaborative working session. The participants review accomplishments from last year; review the City’s mission, vision and values to ensure relevance; check the status of current strategic plan issues and progress; and identify new strategic issues to work on for the next year and possibly beyond. Council strategic goals and objectives are established at a high level through this process. The “handoff” is given to City staff to work through the details by refining the goals and objectives and developing work plans to achieve Council’s strategic goals. This is a public meeting.

City Management Team Retreat. This facilitated, collaborative working session with the City’s management team is designed to refine the strategic goals, develop objectives to achieve each goal and establish work plans that identify specific tasks, set timelines and assign responsibility for accomplishment. This is an internal staff meeting.

Council Adoption of Strategic Plan and Progress Updates. After all work sessions are complete, a final Strategic Plan is agendized for Council adoption at a regularly scheduled Council meeting. City staff then periodically updates Council on the progress of strategic goals during future Council meetings. All of these Council meetings are public meetings.

MISSION

The City of San Carlos provides high-quality services, facilities, and events to its residents in an equitable, sustainable, transparent, responsive, and friendly manner to foster an inclusive, safe, and healthy community now and in the future.

VISION

The City of San Carlos will continue to lead with confidence into the future as a desirable, vibrant, equitable, inclusive, and business friendly community, admired by all as a great place to live, learn, work, and play.

CORE VALUES

Not in priority order
• Fostering a safe, diverse, welcoming, and engaged community that recognizes the importance of social equity
• Ensuring fiscal responsibility and the sustainability of San Carlos’ resources, infrastructure, and social/cultural environment
• Proactively protecting our physical environment from the threats of climate change and reducing greenhouse gas emissions
• Recognizing and addressing the changing needs and challenges of the community and promoting the well-being of all residents, in all stages of life.

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• Demonstrating high ethical and professional standards, including high quality customer service
• Leading and managing effectively by engaging the community, thinking strategically, remaining proactive, and planning for the future
• Supporting the well-being of employees, investing in their development, and aligning staffing and resources with the demand for City services

2026 STRATEGIC GOALS AND OBJECTIVES
In alphabetical order

1. Climate Change Mitigation, Adaptation, and Resilience: The City of San Carlos will support sustainability initiatives, address climate change, and prepare for emergencies. As part of its focus on climate change, the City of San Carlos will continue to address vulnerability and adapt to changing climate conditions such as wildfires, flooding, drought, and sea level rise.

Objective #1: Continue to plan and implement the 33 Council-approved greenhouse gas reduction strategies and 12 adaptation/resilience strategies in the Climate Mitigation and Adaptation Plan (CMAP).

Objective #2: Refine policies and develop standards to integrate flood and sea level rise resiliency initiatives into existing processes, policies, and plans to prepare for the future.

Objective #3: Prepare for emergencies and engage and educate the community about emergency preparedness and response.

Objective #4: Update the Climate Mitigation and Adaptation Plan (CMAP) by 2028 to align with the projected buildout capacity in the 2045 General Plan.

Objective #5: Complete a comprehensive community risk assessment and establish an evidence-based, collaborative community risk reduction framework for San Carlos.

Objective #6: Strengthen climate resilience, emergency preparedness, and grant competitiveness by completing the Local Hazard Mitigation Plan update.

2. Downtown: The City of San Carlos will work with residents, property owners, business owners, committees, commissions, the Chamber of Commerce, and all other interested members of the community to implement a plan to ensure that the downtown meets the needs of the community and businesses now and into the future.

Objective #1: Pursue potential revenue measure.

Objective #2: Successfully complete the construction of Harrington Park (Phase 1A) and Centennial Plaza (Phase 1B).

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Objective #3: Lead and execute high-quality communications, ensure business continuity, and support the activation of the Downtown core during the Downtown Revitalization projects.

Objective #4: Develop strategies to preserve ground floor commercial uses in mixed- use zoning districts in the downtown, as directed in the Downtown Specific Plan, and also along the full extent of the El Camino Real corridor.

Objective #5: In response to new state housing law (SB 79), adopt an Ordinance excluding all excludable sites (zones) from the development standards imposed by SB79 by March 23, 2026.

3. Housing: The City of San Carlos will actively encourage and support the creation of housing to provide a safe, inclusive, diverse, and affordable supply by facilitating development of housing for all income levels.

Objective #1: Increase the number of Below Market Rate (BMR) housing units to meet local and regional housing requirements (e.g.: regional collaboration, grant programs, acquisition, and new development).

Objective #2: Facilitate completion of projects currently underway.

Objective #3: Increase housing production.

4. Mobility, Traffic and Transportation Infrastructure: The City of San Carlos will actively pursue plans and strategies for improving mobility, traffic, parking, transportation infrastructure, and street maintenance while encouraging alternative modes of transportation to provide efficient, safe, and effective movement throughout the city.

Objective #1: Collaborate with regional agencies and partners to implement short-, mid-, and long-term bicycle and pedestrian safety improvements at the U.S. 101/Holly Street interchange.

Objective #2: Implement the Bicycle and Pedestrian Master Plan to encourage alternative modes of transportation which includes micro-mobility, improved mobility, and safety for people of all ages and abilities.

Objective #3: Implement Traffic Signal Master Plan and implement citywide street and intersection projects and initiatives to improve traffic flow and parking utilizing smart technologies.

Objective #4: Adopt and implement the citywide Transportation Demand Management (TDM) and Parking Reform Plan.

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Objective #5: Develop community education and outreach tools to highlight the benefits and impacts of key traffic, parking, transportation infrastructure, and street maintenance projects.

Objective #6: Educate the community and implement improvements to increase bicycle and pedestrian safety.

Objective #7: Structure a partnership among the City, property owners, businesses, and employers and leverage resources to create effective trip reduction strategies through the creation of a Transportation Management Agency (TMA).

Objective #8: Identify a departmentwide Public Works Department technology solution(s) to: consolidate or replace existing tools to enhance efficiency; improve systemwide visibility by consolidating all critical assets (streets, sewer, storm drain) data; streamline workflows; and protect the City’s infrastructure improvements by making decisions based on accurate and current data and conditions.

Objective #9: Develop and adopt an East Side Integrated Transportation and Streetscape Master Plan to enhance safety, improve connectivity, prioritize mobility for pedestrians and bicyclists, and support transit and vehicles in consideration of planned land uses and economic growth.

5. Northeast Area Specific Plan: The City of San Carlos will work with residents, property owners, stakeholders, business owners, committees, commissions, the Chamber of Commerce, and all other interested members of the community to adopt a plan in response to continued development interest in the life sciences and biotechnology sectors, and develop policies and strategies that include housing as part of this new development.

Objective #1: Create outreach and engagement opportunities that actively involve Northeast Area stakeholders and the San Carlos community in the visioning, development, and adoption of the Specific Plan.

Objective #2: Complete the environmental review of the Northeast Area Specific Plan.

Objective #3: Present the Final Public Draft Northeast Area Specific Plan to the Planning and Transportation Commission and City Council for adoption.

6. Recreation Services: The City of San Carlos will finalize and begin implementation of the Parks Master Plan to expand inclusive programs and events and invest in facility and park improvements that promote equity and sustainability to support the vitality and well-being of residents of all ages.

Objective #1: Complete the Parks Master Plan and the update to the General Plan Parks and Open Space Elements.

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Objective #2: Develop an implementation plan for the short-term projects identified in the Parks Master Plan.

Objective #3: Continue effort to implement the Trails Connections Plan recommendations.

Objective #4: Select site(s) for a community center and/or aquatics center at Laureola and/or Burton Park.

Objective #5: Expand cultural community events to foster an inclusive and welcoming community.

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C I T Y O F S A N C A R L O S
2 0 2 6 S T R A T E G I C W O R K P L A N

S E P T E M B E R 2 0 2 6 U P D A T E

Page Strategic Goal
2 Climate Change Mitigation, Adaptation, and Resilience 65 Downtown
98 Housing
109 Mobility, Traffic and Transportation Infrastructure 1714 Northeast Area Specific Plan
1815 Recreation Services

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2 of 20 Climate Change, Mitigation, Adaptation, and Resilience SEPTEMBER 2026 UPDATE
Climate Change Mitigation, Adaptation, and Resilience : The City of San Carlos will support sustainability initiatives, address climate change, and prepare for emergencies. As part of its focus on climate change, the City of San Carlos will continue to address vulnerability and adapt to changing climate conditions such as wildfires, flooding, drought, and sea level rise.

Objective #1: Continue to plan and implement the 33 Council-approved greenhouse gas reduction strategies and 12 adaptation/resilience strategies in the Climate Mitigation and Adaptation Plan (CMAP).

Actions/Tasks:

1. Work with Peninsula Clean Energy to investigate the feasibility of installing solar on City facilities.

a. Solar installation on Corporation Yard. April 2026.February 2027. The project was delayed due to the removal of the old solar panels and required replacement of the Corp Yard roof. Design of the new solar panels is underway.

b. Solar installation on Library. Completed August 2026.February 2027.

2. Develop and implement a citywide EV charging plan to install 15 EV charging stations by 2030 and 25 by 2050.

a. Issue an RFP to install public electric vehicle charging stations in City-owned parking lots (City-funded project). October 2029. Staff are evaluating EV station locations and will coordinate with WestLight Energy for technical assistance.

b. Install 18 charging stations in public spaces once MTC funds are obligated in 2026 (MTC-funded project). October 2028. Staff submitted paperwork for funds obligation for the first phase of the project.

3. Launch an electric leaf blower grant rebate program for City residents. Completed March 2026.

Objective #2: Refine policies and develop standards to integrate flood and sea level rise resiliency initiatives into existing processes, policies, and plans to prepare for the future.

Actions/Tasks:

1. Coordinate with regional and state agencies (MTC/ABAG, Bay Conservation Development Commission (BCDC), OneShoreline) and neighboring jurisdictions (Belmont, Redwood City, and San Mateo County) to study, develop, and implement coordinated approaches to flood protection, sea level rise, and rising groundwater levels due to climate change. Ongoing.

a. San Mateo County Southern Bayside Cities Shoreline Resiliency Plan. The Plan will assess flood vulnerabilities and develop adaptation strategies for low-lying developed lands, infrastructure, trails, coastal habitats, and open

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3 of 20 Climate Change, Mitigation, Adaptation, and Resilience SEPTEMBER 2026 UPDATE
space. The resulting plan will align with BCDC’s Regional Shoreline Adaptation Plan (RSAP) guidelines and fulfill Senate Bill 272 requirements for the City. December 2028June 2029. .The project schedule was adjusted by OneShoreline and Ocean Protection Council (OPC), the agency funding the project, to allow additional time to review the grant workplan, prepare the grant agreement, and to accommodate any unforeseen delays.

b. Redwood Shores Sea Level Rise Protection Project. Project objectives include FEMA-compliant certification for flood protection from Belmont Creek to Pulgas Creek, sea level rise resilience, and Bay Trail public access improvement. Completed June 2026. The project design is complete and will be used as the basis of grant funding applications to construct the proposed improvements.

c. Shoreway Environmental Center flood inundation assessment with Recology, RethinkWaste, San Carlos, Belmont, Redwood City, County of San Mateo, Silicon Valley Clean Water, and Caltrans. June 2027. A technical report has been prepared for the September 2026 ReThinkWaste Board of Directors meeting.

d. Implement native planting at Big Canyon Park per the Pulgas Creek Watershed Management Plan. July 2027. The design consultant is on board.

e. Perform an independent technical peer review of the Belmont Creek Watershed Management Plan, with specific focus on the Twin Pines Park detention basin project, and assess the resulting hydraulic, environmental, and community benefits to San Carlos, including identification and evaluation of San Carlos’ proportional fair share contribution to project costs based on benefits to San Carlos. Completed August 2026.October 2026 The City evaluated the detention basin project and determined that proceeding is not advisable, given that the cost-benefit analysis shows that the project is not cost-effective.

2. Develop a creek setback waiver checklist with best management practices and quantitative measures for single-family zoning districts as identified in the Pulgas Creek Watershed Management Plan. August 2026.December 2026.

a. The Planning Division will lead this effort and collaborate with Public Works and Building Division to identify scenarios where single-family development may require encroachment within the required creek setbacks. March 2026Completed in January 2026..

b. Finalize the project scope in consultation with selected consultants. April 2026. Completed May 2026.

b.c. Prepare best management practices, establish quantifiable measures for decision making and create a list of required submission documents for each identified scenario within single-family zoning districts. July 2026November 2026. MIG is working on a draft checklist.

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4 of 20 Climate Change, Mitigation, Adaptation, and Resilience SEPTEMBER 2026 UPDATE

Objective #3: Prepare for emergencies and engage and educate the community about emergency preparedness and response.

Actions/Tasks:

1. Partner with the City of Belmont to upgrade emergency vehicle access at Hallmark Drive (Belmont) and Crestview Drive (San Carlos). Completed July 2026 . March 2026.This project and schedule were managed by the City of Belmont with input from San Carlos.

Objective #4: Update the Climate Mitigation and Adaptation Plan (CMAP) by 2028 to align with the projected buildout capacity in the 2045 General Plan. December 2027January 2028. The completion date has been moved one month to January due to City Council holiday recess.

Actions/Tasks:

1. Release RFP for CMAP update. Completed January 2026.

1.2. Select Consultant and Commence Project. Completed May 2026.

2. Project Completion. January 2028. December 2027. The completion date moved one month to January due to furlough.

Objective #5: Complete a comprehensive community risk assessment and establish an evidence-based, collaborative community risk reduction framework for San Carlos.

Actions/Tasks:

1. Complete a community risk assessment. April 2026. Completed February 2026.

1. 2. Conduct external and internal stakeholder engagement. June 2026.

3. Conduct internal fire department engagement and introduce station-based community risk reduction framework. September 2026.

2. Identify and conduct internal, external, and fire department stakeholder engagement, and implement a station-based Community Risk Reduction (CRR) framework— introducing Operations personnel to a process for identifying, prioritizing, and addressing risks within their station response areas. January 2027. Former Tasks 2 and 3 have been merged to create a unified objective that better supports the overall CRR strategy.

4.3. Establish risk prioritization and community risk reduction strategic priorities.

October 2026 June 2027 . After stakeholder engagement, the Fire Department will

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5 of 20 Climate Change, Mitigation, Adaptation, and Resilience SEPTEMBER 2026 UPDATE
assess and prioritize the recommendations before finalizing the evaluation and moving into CRR plan development.

Objective #6: Strengthen climate resilience, emergency preparedness, and grant competitiveness by completing the Local Hazard Mitigation Plan update. December 2026. Staff submitted a draft of the 2026 Local Hazard Mitigation Plan to Cal OES for review in July.

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Downtown: The City of San Carlos will work with residents, property owners, business owners, committees, commissions, the Chamber of Commerce, and all other interested members of the community to implement a plan to ensure that the downtown meets the needs of the community and businesses now and into the future.

Objective #1: Pursue potential revenue measure.

Actions/Tasks:

1. Finalize communications materials to include a fact sheet, FAQs, mailer, web memo, and presentation for outreach. Completed August 2026. March 2026.

2. Meet with stakeholder groups. Completed June 2026. Staff met with 17 stakeholder groups.

3. Prepare draft ballot language for Council consideration. Completed June 2026.

Objective #2: Successfully complete the construction of Harrington Park (Phase 1A) and Centennial Plaza (Phase 1B).

Actions/Tasks:

1. Award Harrington Park construction contract. Completed February 2026.

2. Execute the timely and on-budget construction of Harrington Park (Phase 1A).

February 2027. Construction is in progress.

3. Prepare for construction of Centennial Plaza (Phase 1B). April 2027. Construction plans, specifications and estimates are being finalized.

Objective #3: Lead and execute high-quality communications, ensure business continuity, and support the activation of the Downtown core during the Downtown Revitalization projects.

Actions/Tasks:

1. Convene a cross-departmental Downtown Prosperity Team (DPT) to advance the initiatives of the Downtown Specific Plan. Completed January 2026.

2. Present the DPT charter and DPT work plans to the Council. Completed March 2026.

3. Develop a communications work plan that spans all media. Develop a Downtown business support and activation strategies work plan. Completed March 2026.

4. Lead and implement the selected set of communications, business support, and Downtown activation strategies. December 2029. Implementation is in progress.

Objective #4: Develop strategies to preserve ground floor commercial uses in mixed-use zoning districts in the downtown, as directed in the Downtown Specific Plan, and also along the full extent of the El Camino Real corridor.

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7 of 20 Downtown
Actions/Tasks:

1. During the FY 2027-28 Budget Cycle, request funds for project. Completed April 2026.

2. Identify City staff project team, develop work plan, and project schedule. Completed March 2026.

3. Research best practices and strategies. Completed MayJuly 2026.

4. Hold focus group meetings with local developers to gather input. JuneNovember 2026. Delayed due to complexity of issue and unanticipated work from SB 79 exemption.

5. Conduct technical studies, e.g. economic analysis, to inform proposed strategies.

August 2026January 2027.

5.6. Develop draft strategies and approach for codification (i.e. overlay district). August 2026March 2027.

6.7. Schedule study sessions with the City Council subcommittee, Economic Development Advisory Committee, Planning and Transportation Commission, and City Council to obtain input and direction. October 2026.October - November 2026.

7.8. Refine strategies based on direction from the City Council. November 2026 March 2027.

8. Present staff recommendation to the Planning and Transportation Commission.

JanuaryApril 2027.

9. 10. Present Planning and Transportation Commission’s recommendation to City Council for adoption. February May 2027.

Objective #5: In response to new state housing law (SB 79), adopt an Ordinance excluding all excludable sites (zones) from the development standards imposed by SB79 by March 23, 2026.

Actions/Tasks:

1. Utilize on-call professional planning and land use law consultants to conduct analysis, prepare staff reports, draft an Ordinance to amend Title 18 Zoning, and assist City staff at public hearings. Completed February 2026.

2. Review and confirm sites for exclusion from SB79 . Completed February 2026.

3. Planning and Transportation Commission public hearing and recommendation.

Completed March 2026.

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8 of 20 Downtown

4. Submit draft Ordinance to the State Department of Housing and Community Development (HCD), as required by state law, 14 - days in advance of adoption.

Completed March 2026.

5. City Council public hearing introducing an Ordinance amending Title 18 to exclude key sites/zones from SB 79. Completed March 2026.

6. Submit Ordinance to HCD to begin required 90-day review. Completed March 2026.

7. Conduct a second reading of the Ordinance. Completed April 2026.

8. HCD’s 90-day review period ends; City Manager’s Office informed of HCD’s determination. Completed June 2026. Approved by HCD on June 19, 2026.

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Housing: The City of San Carlos will actively encourage and support the creation of housing to provide a safe, inclusive, diverse, and affordable supply by facilitating development of housing for all income levels.

Objective #1: Increase the number of Below Market Rate (BMR) housing units to meet local and regional housing requirements (e.g.: regional collaboration, grant programs, acquisition, and new development). Ongoing. Details are reported annually when staff submit the Housing Element Annual Progress report to HCD every year.

Objective #2: Facilitate completion of housing projects currently underway.

Actions/Tasks:

1. Continue development of 100% affordable housing project at 1244 Cherry Street. In progress. Staff advertised the lottery process for new tenants for one month from July to August.

a. Residential construction. July 2027.

2. Collaborate with the County on the development of 100% affordable housing project at 626 Walnut . Council received a presentation in May and a formal application submittal is anticipated in September 2026.

2.3. Collaborate with the County on the development of and mental health housing on F Street. Formal application submittal is anticipated in September 2026. April 2026.

Objective #3: Increase housing production. Ongoing.

Details are reported annually when staff submit the Housing Element Annual Progress report to HCD every year.

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10 of 20 Mobility, Traffic and Transportation Infrastructure Mobility, Traffic and Transportation Infrastructure: The City of San Carlos will actively pursue plans and strategies for improving mobility, traffic, parking, transportation infrastructure, and street maintenance while encouraging alternative modes of transportation to provide efficient, safe, and effective movement throughout the city.

Objective #1: Collaborate with regional agencies and partners to implement short-, mid-, and long-term bicycle and pedestrian safety improvements at the U.S. 101/Holly Street interchange.

Actions/Tasks:

1. Mid-term improvements: Install Rectangular Rapid Flashing Beacons at all U.S. 101 on and off ramps, and slurry seal Holly Street with a combination of class IV separated bikeways or class II bike lanes in constrained conditions.

a. Execute an agreement with SMCTA. May Completed June 2026. a.

b. Onboard a consultant and start a design. AugustOctober 2026. RFP c.b. released in August.

d.c. Anticipated construction start. June 2027February 2028 . Agreement with SMCTA was delayed.

e.d. Anticipated construction end. MayDecember 202829.

2. Long-term improvements: Reconfigure interchange to a two cloverleaf. Construct a pedestrian/bicycle overcrossing on U.S. 101 south of the existing interchange.

a. Execute an agreement with SMCTA. MayCompleted June 2026. a.

b. Onboard a consultant and start a design. August 2026.November 2026 .

Agreement with SMCTA was delayed.

c. Anticipated construction start. July 2029.

d. Anticipated construction end. December 2032.

Objective #2: Implement the Bicycle and Pedestrian Master Plan to encourage alternative modes of transportation which includes micro-mobility, improved mobility, and safety for people of all ages and abilities.

Actions/Tasks:

1. Work with Council to manage community expectations regarding the benefits and tradeoffs associated with the Bicycle and Pedestrian Master Plan implementation.

December 2027.

2. Brittan Avenue Sidewalk Construction – Sunset Drive to Rogers Avenue. July 2027.

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a. Present to Infrastructure, Innovation, and Improvement Council Subcommittee.

March October 2026. Meeting to be rescheduled.

b. Council approval of conceptual design. May January 20276.

c. Project 100% design. November April 20276.

Objective #3: Implement Traffic Signal Master Plan and implement citywide street and intersection projects and initiatives to improve traffic flow and parking utilizing smart technologies.

Actions/Tasks:

1. Increase the City’s pavement condition index (PCI) to 65 (from 57 in 2022) through the Annual Pavement Rehabilitation program. December 2028. A pavement-condition survey is underway and will forecast any adjustments needed to the target goal date for achieving a PCI of 65.

2. Implement Neighborhood Traffic Management Program.

a. Install high visibility crosswalk and RRFB at Industrial Road and Tanklage Road. September December 20267. Delayed due to staff vacancy.

b. Construct the Crestview Drive Pilot Improvements Project which will add buffered bike lanes, additional crosswalks with bulb outs, and rectangular rapid flashing beacons (RRFBs) at key intersections, in addition to a pilot traffic circle at Crestview Drive and Edmonds Road. June 2027December 2027. Plans are at 90% design, and the project will be implemented as part of the annual pavement rehabilitation project.
b.

3. Implement Traffic Signal Master Plan.

a. Video detection pilot project. December 20267. Project delayed due to the need to select an alternate vendor after original vendor was unsuitable.

b. Install Kimley-Horn Integrated Transportation System (KITS) project at 12 intersections throughout the city. January 2026September 2026 . Nine intersections have the system installed and the r emaining three are in progress.

c. Upgrade 148 pedestrian pushbuttons to accessible pedestrian signal (APS) system. December 2026Ongoing . To be installed as part of other CIP projects.

Objective #4: Adopt and implement the citywide Transportation Demand Management (TDM) and Parking Reform Plan.

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12 of 20 Mobility, Traffic and Transportation Infrastructure Actions/Tasks:

1. Complete the public draft citywide Transportation Demand Management and Parking Reform Plan and gather input from stakeholders/community members. June October 2026. Project delayed due to other priorities.

1.2. Hold a Study Session with the Planning and Transportation Commission to present the Plan and gather input. August November 2026.

2.3. Hold a Study Session with the City Council to present the Plan and gather input.

August 2026January 2027.

3.4. Refine the Draft Citywide Transportation Demand Management and Parking Reform Plan based on direction from the City Council Study Session. September 2026FeburaryFebruary 2027.

4.5. Present Plan, and associated amendments to the Municipal Code. for a formal recommendation by the Planning and Transportation Commission. October 2026March 2027.

5.6. Present Plan to the City Council for adoption, including associated amendments to the Municipal Code. November 2026April 2027.

Objective #5: Develop community education and outreach tools to highlight the benefits and impacts of key traffic, parking, transportation infrastructure, and street maintenance projects.

Actions/Tasks:

1. Create a weekly traffic advisory email to inform the public of ongoing and upcoming impacts. Completed March 2026. Interested parties can subscribe to the Work Zone Weekly at cityofsancarlos.org/enews.

Objective #6: Educate the community and implement improvements to increase bicycle and pedestrian safety.

Actions/Tasks:

1. Enhance traffic and pedestrian safety through education and enforcement.

a. Provide ongoing e-bike safety education programs for youth through school presentations, community events, and outreach efforts and share this data with the City Council. Ongoing.

2. Crosswalk striping and marking at various locations per SRTS. Ongoing.

3. Elm/Arroyo and Olive/Elm SRTS Intersection and Sidewalk Improvements. March 2026.

Completed May 2026.

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13 of 20 Mobility, Traffic and Transportation Infrastructure

4. Arroyo/Woodland, Tamarack/Belle, Belmont/Cedar, St. Francis/Cedar SRTS Intersection and Sidewalk Improvements. December 2028. 65% design completed.

5. Travel Fellowship Project at Tierra Linda and Mariposa schools to improve ingress and egress and enhance conditions for traffic flow as well as walking and bicycling.

Completed Spring 2026.

Objective #7: Structure a partnership among the City, property owners, businesses, and employers and leverage resources to create effective trip reduction strategies through the creation of a Transportation Management Agency (TMA).

Actions/Tasks:

1. Perform outreach and coordinate with developers, property owners, and businesses; set up development participation thresholds; and create the organizational framework for the TMA.

1. a. The City has been awarded grant funding from San Mateo County Transportation Authority to study TMA best practices and develop a set of standards for TMAs established in San Carlos. Staff will coordinate with property owners in conducting the grant-funded research and presenting the recommended standards for adoption. March 2027. The consultant has been hired and is conducting stakeholder interviews.

Objective #8: Identify a departmentwide Public Works Department technology solution(s) to: consolidate or replace existing tools to enhance efficiency; improve systemwide visibility by consolidating all critical assets (streets, sewer, storm drain) data; streamline workflows; and protect the City’s infrastructure improvements by making decisions based on accurate and current data and conditions.

Actions/Tasks:

1. Conduct comprehensive requirements gathering and needs assessment through staff interviews, evaluation of existing workflows and systems, and assessment of asset data quality to define clear and prioritized technical requirements for a Public Works technology solution. Completed AprilMay 2026. The consultant completed an Enterprise Asset Management System Assessment and Plan, establishing the foundation for the City's future asset and project management software.

2. Develop and issue a Request for Proposals (RFP) based on needs assessment, clearly outlining functional and technical requirements, evaluation criteria, implementation expectations, and desired outcomes. August September 2026.

Delayed to incorporate additional staff feedback.

3. Evaluate proposals, conduct demos and reference checks, and select the vendor.

NovemberDecember 2026.

4. Implement enterprise tools for project and asset management. November 2027.

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14 of 20 Mobility, Traffic and Transportation Infrastructure Objective #9: Develop and adopt an East Side Integrated Transportation and Streetscape Master Plan to enhance safety, improve connectivity, prioritize mobility for pedestrians and bicyclists, and support transit and vehicles in consideration of planned land uses and economic growth.

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15 of 20 Mobility, Traffic and Transportation Infrastructure Actions/Tasks

1. Complete Industrial Road alternatives. July 2027. Staff have developed a draft RFP and applied for and secured two grants totaling $1,790,000 in project funding.

2. Complete Old County Road alternatives. July 2027.

3. Evaluate alternatives. September 2027.

4. Develop preferred designs for East Side street network . July 2028.

5. Develop Draft East Side Transportation and Streetscape Plan . September 2028.

6. Present to Planning and Transportation Commission for formal recommendation .

November 2028.

7. Present to City Council for adoption. February 2029.

Staff sought to simplify the tasks listed below by summarizing as Tasks 1 through 7 above. As a result, the tasks below show as being deleted below.

1. Project Initiation and Procurement

a. Develop and release RFP. April 2026.

b. Secure funding and award consultant contract. June 2026.

2. Project Scoping and Community Engagement

a. Develop community engagement strategy. August 2026.

b. Confirm project scope, work plan, and phasing. August 2026.

3. Industrial Road Alternatives Development and Design

a. Develop and analyze Industrial Road alternatives. December 2026.

b. Conduct community outreach and identify preferred alternative. March 2027.

c. Obtain PTC and City Council approval of preferred alternative. April 2027.

d. Advance design of preferred alternative. May 2027.

e. Complete PS&E for Industrial Road. July 2027.

4. East Side Network Plan Development

a. Evaluate alternatives for remaining East Side corridors. September 2027.

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16 of 20 Mobility, Traffic and Transportation Infrastructure b. Conduct community outreach and identify preferred alternatives. December 2027.

c. Present draft alternatives to PTC and City Council. March 2028.

d. Refine alternatives based on Council direction. July 2028.

5. Plan Finalization and Adoption.

a. Prepare East Side Integrated Transportation and Streetscape Master Draft Plan. September 2028.

b. Complete CEQA review. October 2028.

c. Planning Commission (PTC) public hearing and recommendation. November 2028.

d. City Council public hearing and Plan adoption. February 2029.

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17 of 20 Northeast Area Specific Plan
Northeast Area Specific Plan: The City of San Carlos will work with residents, property owners, stakeholders, business owners, committees, commissions, the Chamber of Commerce, and all other interested members of the community to adopt a plan in response to continued development interest in the life sciences and biotechnology sectors, and develop policies and strategies that include housing as part of this new development.

Objective #1 : Create outreach and engagement opportunities that actively involve Northeast Area stakeholders and the San Carlos community in the visioning, development, and adoption of the Specific Plan.

Actions/Tasks:

1. Ensure all property owners, business owners, and other stakeholders and community members are informed of the upcoming Draft EIR and associated public hearing, and Final Public Draft Specific Plan and associated public hearings. Completed June 2026.

2. Participate in monthly Harbor Industrial Association meetings to continue to inform HIA stakeholders about the upcoming adoption process. Monthly.

2. Objective #2: Complete the environmental review of the Northeast Area Specific Plan.

Actions/Tasks:

1. Release Draft EIR for public review and comment. Completed March 2026.

2. Hold a public hearing to present and receive public comments on the Draft EIR.

Completed March 2026.

3. Prepare Final EIR (i.e. responses to public comments) and recirculate prior to adoption hearings. Completed June 2026.

Objective #3: Present the Final Public Draft Northeast Area Specific Plan to the Planning and Transportation Commission and City Council for adoption.

Actions/Tasks:

1. Release Final Public Draft Northeast Area Specific Plan. Completed April 2026.

2. Hold a Public Hearing with the Planning and Transportation Commission to receive a formal recommendation for adoption. Completed May 2026.

3. Present Plan to the City Council for adoption. Completed June 2026.

4. Schedule second reading to formally adopt the Northeast Area Specific Plan.

Completed June 2026.

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18 of 20 Recreation Services
Recreation Services: The City of San Carlos will finalize and begin implementation of the Parks Master Plan to expand inclusive programs and events and invest in facility and park improvements that promote equity and sustainability to support the vitality and well-being of residents of all ages.

Objective #1: Complete the Parks Master Plan and the update to the General Plan Parks and Open Space Elements.

Actions/Tasks:

1. Adopt the final Parks Master Plan and General Plan amendments. May Completed June 2026.

Objective #2: Develop an implementation plan for the short-term projects identified in the Parks Master Plan.

Actions/Tasks:

1. Identify projects that can be implemented within the existing budget and staffing resources. December August 2026. Staff met in August to develop short-term projects, such as minor amenity improvements, for FY 2026-27.

2. Develop a prioritized list of short-term projects to be completed by 2031. March 2027. Projects identified will be planned for FY 2027-28 through FY 2030-31.

3. Identify funding sources for prioritized short-term projects. March 2027.

4. Identify internal and external staffing resources to deliver Parks Master Plan projects.

March 2027.

Objective #3: Continue effort to implement the Trails Connections Plan recommendations.

Actions/Tasks:

1. Complete the construction of the Trillium Way trailhead. September 2026. Initial bid was released in August but based on the outcome staff will be revising some bid terms and rebidding the project in October.

1.2. Pursue efforts to connect the Devonshire Canyon Trail near the “Top of the World” City owned property. November 2026.

Objective #4: Select site(s) for a community center and/or aquatics center at Laureola and/or Burton Park.

Actions/Tasks:

1. Make determination on where to locate community center and/or pool and develop a plan. June Completed May 2026. City Council directed staff to explore Laureola Park as athe preferred site at its May 11 meeting.

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19 of 20 Recreation Services

2. Explore property acquisition to expand park boundaries. May 2026. Staff made a preliminary offer on the property owned by Sequoia Union High School District and is continuing discussions on potential acquisition.

Objective #5: Expand cultural community events to foster an inclusive and welcoming community.

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20 of 20 Recreation Services
Actions/Tasks:

1. Plan a community Lunar New Year event designed to encourage broader community participation. Completed March 2026. This will become part of the City’s annual programming.

2. Plan a community Diwali event designed to encourage broader community participation. November 2026. Staff is currently planning for this new event which will become part of the City’s annual programming.

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 14, 2026
ITEM TITLE: Deny Claim of Leslie DeCristoferi.

RECOMMENDATION:

Staff recommend that the City Council deny the claim of Leslie DeCristoferi as recommended by the City’s claim administrators at Carl Warren.

FISCAL IMPLICATIONS:

There are no fiscal implications, and no additional funding is needed.

BACKGROUND:

This item is coming before the Council to act on the claim submitted by Leslie DeCristoferi (“Claimant”). Staff recommend that the City Council deny the claim based on Carl Warren’s guidance.

The Tort Claims Act. California Government Code Sections 900, seq., mandates that all claims for money or damages against a public entity must be presented in writing to the public entity prior to filing suit. Generally, claims concerning personal injury, wrongful death, damage to personal property, or damage to crops must be presented to the public within six (6) months of the accrual of the claim. All other claims, principally claims on contracts and damage to real property, are subject to a one-year statute of limitations for presentation of the tort claim. Once a tort claim is received by the public entity, the entity has forty-five (45) days to act on the claim. A claim can be settled or rejected. If no action is taken within 45 days, the claim is deemed rejected by operation of law on the last day.

Claim Processing in San Carlos. When the City receives a claim, it is immediately forwarded to claims examiners at Carl Warren for investigation. Upon completing the investigation, Carl Warren provides the City with a recommendation on how to proceed with the claim.

About Carl Warren. Carl Warren is a leading national third-party administrator (TPA) that specializes in property and casualty claims management, subrogation recovery, and litigation management. Effective January 1, 2025, Carl Warren was hired by Pooled Liability Assistance Network Joint Powers Authority (PLAN JPA) to provide claims administration services to member cities. The City Council approved the City’s participation in the PLAN JPA (previously known as the Association of Bay Area Government Pooled Liability Assurance Network (ABAG PLAN) on November 27, 2017, and designated the Administrative Services Director and Senior

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Management Analyst as primary and alternate PLAN JPA Board member.

ANALYSIS:

Claimant filed a claim against the City alleging that an A-frame struck the Claimant’s vehicle at the corner of Eaton and Ruby Avenues during the July 4th weekend. Claimant alleges that PG&E has been working in the neighborhood since April 1, 2026, with steel plates, tractors, tools, and signage/A-frames positioned next to the Claimant’s property. After PG&E rejected the Claimant’s claim, the Claimant now seeks over $3,000 for property damages from the City, asserting that PG&E’s work in the neighborhood is a City project.

This does not appear to be a case of liability against the City of San Carlos. The object in question that damaged the Claimant’s vehicle does not belong to the City, nor was the work in question a City-related project. Therefore, Carl Warren has recommended that the City formally reject Leslie DeCristoferi’s claim.

The Council’s rejection of this claim does not prevent City staff or the staff of Carl Warren from continuing to work with the Claimant to resolve the dispute.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Deny claim of Leslie DeCristoferi; or

2. Do not deny claim of Leslie DeCristoferi; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Jenny Liu, Senior Management Analyst; and
Rebecca Mendenhall, Administrative Services Director
Approved for submission by:
____________________________
Kathy Kleinbaum, City Manager
ATTACHMENT(S):

1. DeCristoferi, L. Claim Form

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 14, 2026
ITEM TITLE: Adopt a Resolution Authorizing the Execution of an Amendment to the Joint Use Agreement Between the City of San Carlos and San Carlos School District for Adjustments to the District’s Field Maintenance Scope of Services.

RECOMMENDATION:

Staff recommend that the City Council adopt a Resolution authorizing the execution of an amendment to the Joint Use Agreement between the City of San Carlos (“City”) and the San Carlos School District (“District”) for adjustments to the District’s field maintenance scope of services.

FISCAL IMPLICATIONS:

There are no fiscal implications, and no additional funding is needed. Annual costs of field maintenance at three of the District’s sports fields will be reduced by $58,569, resulting in a reduction in per player fees charged to community sports organizations. At the August 24, 2026 City Council meeting, updates to the field maintenance per player fee were adopted by Resolution 2026-105.

BACKGROUND:

In May 2025, the City and the District entered into a Joint Use Agreement (JUA) for shared facility use, field maintenance, and the crossing guard program. Exhibit B of the JUA outlines the athletic field maintenance standards for school sites. Maintenance services are provided two days per week at each school site and work has included mowing, edging, infield maintenance, and irrigation management, as well as annual closures for aerating, top seeding, and fertilizing.

Historically, user fees were charged to youth sports organizations and collected by the District to cover eighty percent of the District’s annual field maintenance costs. Following the execution of the JUA last year, the City transitioned to collecting all user fees to streamline the process for user groups.

However, in recent months, City and District staff have heard growing concerns from user groups that field use fees are becoming cost prohibitive to the organizations. Specifically, organizations shared that they continue to see overall rising costs associated with running youth leagues and that current field use fees are impacting other league needs. At the August 24, 2026 City Council meeting, an update to the City of San Carlos field use fees was adopted, resulting in reduced fiscal demand on the community sports organizations.

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ANALYSIS:

Following discussions with community sports organizations, the District explored ways to reduce costs for users. District staff evaluated the level of maintenance needed to support school-day activities and determined that once-per-week service would be sufficient. The District then reviewed this option with user groups who collectively agreed it was the preferred approach.

This adjustment in service results in a reduction of fees for all community sports organizations utilizing District athletic fields. The amendment to the JUA reflects these scope changes and supports the shared goal of keeping youth sports affordable while maintaining safe and functional fields for community use.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution authorizing the execution of an amendment to the Joint Use Agreement between the City of San Carlos and the San Carlos School District for adjustments to District field maintenance scope of services; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Amy Newby, Parks & Recreation Director
Approved for submission by:
____________________________
Kathy Kleinbaum, City Manager
ATTACHMENT(S):

1. Resolution

2. Proposed City and School District JUA Amendment No. 2

3. 2025 City and School District JUA

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RESOLUTION NO. 2026 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS

AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE JOINT USE AGREEMENT

BETWEEN THE CITY OF SAN CARLOS AND THE SAN CARLOS SCHOOL DISTRICT FOR ADJUSTMENTS TO THE DISTRICT’S FIELD MAINTENANCE SCOPE OF SERVICES.

WHEREAS, in May 2025, the City and District entered into a Joint Use Agreement (JUA) for shared facility use, field maintenance, and the crossing guard program; and

WHEREAS, Exhibit B of the JUA outlines athletic field maintenance scope of services at school sites; and

WHEREAS, in an effort to reduce associated costs to user groups while still meeting maintenance needs, the District elected to reduce the scope of services for field maintenance at school sites; and

WHEREAS, a reduction in services from two days per week to one day per week will result in savings of $58,569 on an annual basis; and

WHEREAS, field maintenance user fees will be reduced from $34 per player to $22 per player; and

WHEREAS, community youth sports organization user groups agreed this was the preferred approach; and

WHEREAS, the amendment to the Agreement reflects the scope changes and the shared goal of keeping youth sports affordable while maintaining safe and functional fields for community use.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby authorizes the execution of an amendment to the JUA between the City of San Carlos and the San Carlos School District for adjustments to District field maintenance scope of services. * * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 14th day of September 2026, by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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JOINT-USE AGREEMENT: AMENDMENT No.2
Between

SAN CARLOS SCHOOL DISTRICT
And

CITY OF SAN CARLOS

FOR FACILITY USE AND ATHLETIC FIELD MAINTENANCE

This Amendment No. 2 to the Joint Use Agreement is entered into as of August 21, 2026 (“Effective Date”), by and between the City of San Carlos and San Carlos School District, hereinafter respectively referred to as “City” and “District.” Amendment No. 2 w ill supercede Amendment No. 1 which was not fully executed by both parties.

RECITALS

WHEREAS, City and District previously entered into that certain Joint Use Agreement which, in part, governs the maintenance and scheduling of athletic fields and other school facilities at Tierra Linda Middle, Central Middle, and Heather Elementary Schools (collectively, the “School Sites”), effective as of July 1, 2025 (“the JUA”), which sets forth various agreements and understandings with respect to field maintenance and facility use at the School Sites and
WHEREAS, City and District would like to amend the JUA to reflect the fees for the period of July 1, 2026, and add an additional crossing guard for the 2026-27 school year, NOW THEREFORE, City and District agree to the following:

1. Exhibit “A” of the JUA is amended and replaced with the following:

EXHIBIT “A”

Scheduled City of San Carlos Custodial Cost: Summer Facility Use Fiscal Year (FY) 2026-27
Custodial Hourly Rate $91.77*
Number of Program Use
Days
35 days (7 weeks)
Number of Hours Per Day 2
Total Custodial Rate per
day
$183.54
Total Materials Costs per
day
$10.00

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Grand Total for Summer
Use
$6,773.90 (7 weeks)
*Fees based on 2026 -27 Board Approved Facility Use Fee Schedule, no more than 3% increase annually
The District will provide access to facilities on the School Sites, including parking lots, classrooms, gyms, basketball courts, and fields. During the summer, 8 to 10 classrooms will be made available for youth programs over a period of 7 weeks.

2. Exhibit “B” of the JUA is amended and replaced with the following:

EXHIBIT “B”

ATHLETIC FIELD MAINTENANCE STANDARDS FOR SCHOOL SITES
These new fees will go into effect July 1, 2026, with a signed JUA with each organization.

COLA/CPI increases in the maintenance contract allow no more than a 5% increase each year of the agreement. Materials shall remain $900 per month for the Term of the JUA.

Rate Per Month 20% of Monthly Cost Paid by
District
Tierra Linda School $1,907.50 $381.50
Central Middle School $1,017.08 $203.42
Heather School $1,956.00 $391.20
Total SCSD Field
Landscape & Infield
Maintenance Costs
$4,880.58 $976.12
Total Materials Costs $900 $180
Total Per Month $5,780.58 $1,156.12
SCSD Annual Cost $69,366.96 $13,873.44

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EXHIBIT “B”
(continued)

FIELD MAINTENANCE SCOPE OF SERVICES
Field maintenance work to be conducted by City at the School Sites shall occur one (1) day per week between the hours of 8:00 a.m. – 1:30 p.m. on days preapproved by District.

AREAS TO BE

MAINTAINED

SERVICE TYPES

FREQUENCY
Tierra Linda School
Grass Area Mowing 1x/week
Edging 1x/week

Litter Pick-Up

1x/week on field only

Fertilize

Up to 6x/year as directed by the Public
Works Superintendent.

Infield
Maintenance

1x/week
Pest Control See City’s IPM policy (City will not use
pesticides of any kind unless mutually
agreed upon by School District and City.

During field closures, the City will hire
pest control for gophers and moles.)
Field Closure Minimum of six weeks during the
calendar year. Schedule to be mutually
determined by School District and City.

During closure, City will perform
irrigation checks, modifications, and/or
repairs, aerate the field, provide top
seeding as needed, and top off infield
mix.

Central Middle School

Mowing

1x/week

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Grass Area
Edging 1x/week
Litter Pick-Up 1x/week on field only
Fertilize Up to 6x/year as directed by the Public
Works Superintendent.

Infield
Maintenance
1x/week

Pest Control

See City’s IPM policy (City will not use
pesticides of any kind unless mutually
agreed upon by School District and City.

During field closures, City will hire pest
control for gophers and moles.)
Field Closure Minimum of six weeks during calendar
year. Schedule to be mutually
determined by School District and City.

During closure, City will perform
irrigation checks, modifications, and/or
repairs, aerate the field, provide top
seeding as needed, and top off infield
mix.

Heather School Fields
Grass Area

Mowing

1x/week

Edging

1x/week

Litter Pick-Up

1x/week on field only

Fertilize

Up to 6x/year as directed by the Public
Works Superintendent.

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Pest Control See City’s IPM policy (City will not use
pesticides of any kind unless mutually
agreed upon by School District and City.

During field closures, City will hire pest
control for gophers and moles.)
Infield
Maintenance
Suspended for 2026-28 due to
construction project

Field Closure

Minimum of six weeks during calendar
year. Schedule to be mutually
determined by School District and City.

During closure, City will perform
irrigation checks, modifications, and/or
repairs, aerate the field, provide top
seeding as needed, and top off infield
mix.

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EXHIBIT “C”

Crossing Guard Program

As part of the Safe Routes to School initiative, City shall provide twelve (12) Crossing Guards at the twelve (12) intersections, depicted below, and as follows:

1. Woodland Avenue & Arroyo Avenue

2. Brittan Avenue & Cedar Street

3. Arroyo Avenue & Cedar Street

4. Bay View Drive & Club Drive

5. Dartmouth Avenue & San Carlos Avenue

6. Dartmouth Avenue & Wellington Drive

7. Dartmouth Avenue & Tierra Linda Middle School Campus Driveway

8. Club Drive & Exeter Avenue

9. San Carlos Avenue & Wellington Drive

10. Cordilleras Avenue & Belle Avenue

11. Melendy Drive & Heather Drive

12. Melendy Drive & Crestview Drive*

13. San Carlos Avenue & Club Drive**

*For School year 2026-27
**To be provided by District’s successful good faith effort to secure funding for 13th guard

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Tierra Linda/Mariposa/Charter Learning Center/Carlmont HS (6 Intersections)

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Arundel School
(1 Intersection)

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Heather School
(1 Intersection)

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Central Middle School/Arroyo School
(3 Intersections)

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Brittan Acres School
(1 Intersection)

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Safe Routes to School
(1 intersection)

IN WITNESS WHEREOF, District and Users have executed this Amendment as of the date first set forth above.

For City of San Carlos

Signature: ___________________________

Name: Kathy Kleinbaum

Title: City Manager
For San Carlos School District
Signature: _______________________________

Name: Jennifer Frentress

Title: Superintendent

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Contract #: 710
Resolution #: 2025-045

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 14, 2026
ITEM TITLE: Receive a Presentation and Provide Direction on Updates to the Formula Business Ordinance.

RECOMMENDATION:

As part of the study session, receive a presentation on the proposed roadmap for analyzing the Formula Business Ordinance, and provide feedback on the analysis strategy.

FISCAL IMPLICATIONS:

There are no fiscal implications, and no additional funding is needed.

BACKGROUND:

The purpose of this study session is to gather Council feedback on the proposed strategy, timeline, and preliminary options to analyze the Formula Business Ordinance Section 18.41.020 of the San Carlos Municipal Code (“Formula Business Ordinance”).

On November 13, 2025, as part of the Downtown Area Specific Plan (“DTSP”) initiative, the City Council held a study session to explore opportunities to strengthen the economic vitality of the Downtown. The topics that arose from this meeting included the ideal Downtown business mix, future of formula businesses, and ways to incentivize ground floor commercial uses. During the extensive outreach conducted for the Downtown Area Specific Plan, formula businesses emerged as a recurring theme, prompting the City Council to request further study of the Formula Business Ordinance.

During the November 2025 study session, it was determined that analysis of formula business and ground floor commercial incentives for possible future amendments required additional study and research and should proceed separately outside the Downtown Area Specific Plan initiative.

To further highlight the importance of this issue, the City Council identified Objective #4: “Develop strategies to preserve ground floor commercial uses in mixed-use zoning districts in the downtown, as directed in the Downtown Specific Plan, and also along the full extent of the El Camino Real corridor” as part of the City Council’s 2026 Strategic Plan. The ground floor commercial incentive initiative is being pursued separately from the Formula Business Ordinance initiative and applies to a larger geographic area. However, the ability of formula businesses to locate within 600, 700, and 800 blocks of Laurel Street is related to fulfilling Objective #4.

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Staff have developed a proposed assessment strategy for analyzing the Formula Business Ordinance, which will be presented at this study session. The assessment strategy will include background information such as an existing conditions analysis, preliminary research, observations from neighboring jurisdictions, and community outreach, as well as a preview into general options the Council may consider at a future date. Additional work, such as leasing rate analysis, outreach to retailers and property owners, and an economic impact analysis would occur as part of the analysis of various options, if so directed by the City Council. Specific questions for the Council are outlined throughout the report.

Economic Development Advisory Commission (EDAC) Meeting On August 25, 2026 the Economic Development Advisory Commission (EDAC) received a presentation from staff on the strategy for studying the Formula Business Ordinance. The Commission as a whole expressed interest in wanting to have the Formula Business Ordinance Project come back to EDAC following City Council direction at the September 14, 2026 study session. EDAC was interested in receiving further information gathered in the research and outreach portion of the proposed study strategy.

One EDAC member noted that brokers often avoid cities with special requirements, not because of fees, but because the process is often too time-consuming and uncertain. Another member mentioned other cities like Burlingame and Palo Alto as good examples of vibrant retail in a downtown. Multiple members expressed interest in getting additional information on the current vacancy rates and how they compare to nearby cities. Lastly, one member noted that the timing is ideal as the City is already investing millions into the Downtown, and amendments to the Formula Business could help strengthen the area’s commercial buildings. All members expressed a desire that EDAC stay involved in the upcoming process.

ANALYSIS:

Existing Formula Business Ordinance
The existing Formula Business Ordinance was adopted in 2017. It applies to businesses with frontage along the 600, 700, and 800 blocks of Laurel Street and defines formula businesses as businesses that have fifteen (15) or more locations in the United States. Per San Carlos Municipal Code Section 18.41.020, new formula business uses, as well as existing ones proposing to expand their floor area by 10% or more, must obtain a Conditional Use Permit (CUP) from the Planning and Transportation Commission (PTC). Paris Baguette, located at 622 Laurel Street, is the only business that obtained a CUP since the Formula Business Ordinance was adopted in 2017.

All other existing formula businesses within the 600, 700, and 800 blocks of Laurel Street include Starbucks, Nothing Bundt Cake, Susie Cakes, Peet’s Coffee, and House of Bagels. For a comprehensive list of all businesses located on these blocks, and the 1100 and 1200 blocks of San Carlos Avenue, see Attachment 1. Figure 1 and Table 1 below identify only the formula businesses located along Laurel Street and San Carlos Avenue.

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Figure 1: Map Showing Existing Formula Businesses on Laurel Street and San Carlos Avenue.

Table 1: Formula Businesses on Laurel Street and Portions of San Carlos Avenue Address Business Type Formula Business
1 1187 San Carlos Avenue / Café Starbucks
2 677 Laurel Street Café Peets Coffee
3 622 Laurel Street Café Paris Baguette
4 872 Laurel Street Café Boba Guys
5 856 Laurel Street Café Starbucks
6 649 Laurel Street Retail Susie Cakes Bakery
7 864 Laurel Street Retail Nothing Bundt Cakes
8 732 Laurel Street Restaurant Nick the Greek
9 605 Laurel Street Restaurant/ Cafe House of Bagels
10 864 Laurel Street Office Expedia Cruises
11 799 Laurel Street Bank U.S Bank
12 644 Laurel Street Bank Comerica Bank
13 632 Laurel Street Bank Wells Fargo
14 845 Laurel Street Bank Chase Bank
15 760 Laurel Street Bank Bank of America
16 797 Laurel Street Bank Citibank

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Outside of the 600, 700, and 800 blocks
17 900 Laurel Street Retail Max Muscle
18 939 Laurel Street Office Fidelity National Title
19 580 El Camino Real Office Coldwell Banker Realty
20 1180 San Carlos Avenue Business Services The UPS Store

Initial Observations from Neighboring Jurisdictions

Staff reviewed nine local jurisdictions of similar size or proximity to understand how they address formula businesses as well as their applicable fees. These included the Cities of Burlingame, Foster City, San Mateo, Redwood City, Menlo Park, Mountain View, Palo Alto, and Campbell.

San Carlos is the only city in San Mateo County with a formula business ordinance.

While Palo Alto has a formula business ordinance, it was recently updated in 2024 to loosen its requirements for those businesses. Specifically, the City of Palo Alto redefined formula business by replacing the location threshold from 10 U.S sites to 50 California sites. This strategy allows Palo Alto to capture businesses that may be found in other locations in the country but are not yet prominent in California. Also, the formula business regulations now apply only to restaurants, removing retail and other uses.

Although San Carlos and Palo Alto are the only Peninsula cities with formula business ordinances, other jurisdictions regulate formula businesses in other ways. Notably, Menlo Park’s Downtown Specific Plan regulates formula businesses by limiting floor area size, commits to monitoring changes in the mix of uses over time, and institutes additional regulations that restrict formula or chain retailers, as necessary.

As part of the proposed strategy for San Carlos, staff will research the eight surrounding jurisdictions listed above to review the characteristics of each city, which could include average lot and building sizes, rental trends, and the mix of formula versus local businesses. This analysis will help determine whether factors beyond the cities’ requirements are discouraging formula businesses and will inform staff’s final recommendations to Council.

Council Feedback #1 - Neighboring Jurisdictions:
 Are there additional jurisdictions staff should study?  Are there other characteristics of other jurisdictions that staff should include in the comparison analysis?
Community Outreach Strategy
In addition to researching surrounding jurisdictions, staff will consult with local and regional commercial brokers to gather their perspectives on the Formula Business Ordinance. Topics for discussion may include general awareness of the ordinance; inquiries received from formula businesses, if any; the ordinance’s impacts on both local and chain businesses; and brokers’ familiarity with the CUP process and its impact on their recommendations to potential clients.

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As part of the proposed strategy, staff propose to conduct two community surveys: one targeted to businesses and property owners in the Downtown, and a second citywide survey aimed at understanding consumer and residents’ opinions. Potential survey topics may include property owners’ views on leasing to local businesses versus formula businesses; residents’ opinions on the current balance of local and formula businesses along Laurel Street; and perspectives on allowing additional formula businesses in Downtown San Carlos and the potential impacts of doing so.

Council Feedback #2 – Community Outreach:
 Are there additional survey topics that should be included?  Are there other stakeholder groups that should be included in the surveys?  Are there other methods of public outreach the Council like staff to employ? Deliverables for the Formula Business Ordinance Study
Staff is proposing the following areas of study/deliverables:
 Summary and analysis of the current Formula Business Ordinance  Evaluation of the impact of the current regulations on existing or proposed business  Understanding of how San Carlos compares to other jurisdictions in terms of market competitiveness, regulations, vacancy rates, and mix of uses  Summary of stakeholder opinions of the current Formula Business regulations and potential changes to the regulations
Council Feedback #3 – Deliverables
 Are there additional deliverables the Council would like to have included? Preliminary Options for Council Feedback Following Analysis Results

While the information presented at this study session is largely focused on the proposed analysis strategy, it is likely that any future analysis as a result of this work could result in one or more of the following recommendations. As a detailed analysis has not yet been completed, the options below represent a range of approaches that could be brought forward for future Council consideration:

A. Maintain status quo (no amendments)
B. Amend the ordinance which could include one or more of the following options:
• Scale back the CUP requirement to a Minor Use Permit (MUP). • Change the threshold from 15 locations in the U.S to another, greater amount of locations
• Distinguish among national, local, and regional formula businesses C. Amend the fee schedule
• Distinguish fees for CUPs for formula business – potentially at a lower fee • Distinguish fees for national, regional, local formula businesses

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D. Repeal the ordinance while monitoring the concentration of new formula businesses - this option would allow the market to determine which businesses choose to locate Downtown, making it easier for formula businesses to occupy vacant storefronts Council Feedback #4 – Preliminary Options:
 Are there other specific options that Council would like staff to consider? NEXT STEPS:

During the proposed assessment analysis, staff will conduct outreach and gather input from consumers and business owners. As part of the analysis of various options, staff anticipate engaging an economic consultant to evaluate any potential economic impacts. Finally, staff anticipate holding study sessions with the City Council, PTC, and the Economic Development Advisory Commission (EDAC). If the Council chooses to proceed with amendments to the Formula Business Ordinance, staff anticipate returning to the Council for adoption in June 2027.

PUBLIC OUTREACH:

On September 4, 2026, a courtesy notice was mailed to owners and occupants within the Downtown Specific Plan Area. (See Attachment 2). As of the writing of this report, staff have not received any public comments regarding this item.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Provide staff with feedback on the information presented and recommend next steps;

2. Direct staff to further evaluate the options; or

3. Provide alternative direction to staff.

Respectfully submitted by:

Deanna Skaggs, Assistant Planner;
Rucha Dande, Principal Planner; and
Al Savay, Community Development Director

Approved for submission by:
____________________________
Kathy Kleinbaum, City Manager
ATTACHMENT(S):

1. List of Current Businesses Registered in the Downtown

2. Courtesy Notice

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List of Current Businesses Registered in the Downtown– August 2026 Laurel Street – 600 Block
Business Name Address Business Type Start Date
POKE'D OUT 603 LAUREL ST RESTAURANT - WITHOUT

ALCOHOL SALES
2022-04-30
HOUSE OF BAGELS 605 LAUREL ST BAKERY 1999-01-25
DOPPIO ZERO SAN CARLOS 617 LAUREL ST RESTAURANT - WITH

ALCOHOL SALES
2023-05-01
JSR KARP 1 LP 617 LAUREL ST REAL ESTATE - PROPERTY

MANAGEMENT
2025-03-14
KEBAB 49, LLC 621 LAUREL ST RESTAURANT - WITH

ALCOHOL SALES
2020-08-31
YSMAN LLC 622 LAUREL ST BAKERY 2022-03-01
HUGUETTE BARTELS TRUSTEE 622 LAUREL ST REAL ESTATE - GENERAL 2025-03-14 SOCIETY RIDESHOP LLC 625 LAUREL ST RETAIL SALES - GENERAL 2009-07-09 THE OLIVE CRUSH, LLC 625 LAUREL ST GROCERY STORE 2010-09-28 LAUREL STREET LLC 625 LAUREL ST REAL ESTATE - PROPERTY

MANAGEMENT
2026-03-03
SHELBY'S GARDEN 629 LAUREL ST RETAIL SALES - GENERAL 1996-03-01

WELLS FARGO CLEARING

SERVICES, LLC
632 LAUREL ST SERVICE - GENERAL 2011-06-08
SUNSHINE HK CAFE 635 LAUREL ST RESTAURANT - WITH

ALCOHOL SALES
2023-10-01
WE SIAMESE KITCHEN 637 LAUREL ST RESTAURANT - WITH

ALCOHOL SALES
2026-02-24
LARK ARTISAN STORE LLC 641 LAUREL ST RETAIL SALES - GENERAL 2025-01-13

JAIMIE BELEW INTERIOR

DESIGN HOME RETAIL
643 LAUREL ST RETAIL SALES - GENERAL 2020-11-01
COMERICA BANK 644 LAUREL ST PROFESSIONAL & SEMI-

PROFESSIONAL
2007-10-02
GELATAIO LLC 644 LAUREL ST STE B ICE CREAM & CONFECTION STORE
2023-09-25

HIGHLANDS SPORTS BAR &
GRILL
644 LAUREL ST STE C RESTAURANT - WITH

ALCOHOL SALES
2024-08-01
JMS VENTURE 654 LLC 644 LAUREL ST UNIT A-C REAL ESTATE - GENERAL 2025-03-14 BLOOMINGAYLES 645 LAUREL ST RETAIL SALES - GENERAL 2006-12-06 SUSIECAKES BAKERY 649 LAUREL ST BAKERY 2014-10-28
PRAIRIE 655 LAUREL ST CLOTHING STORE 2006-07-03
THE PERFECT ROSE 657 LAUREL ST CLOTHING STORE 2006-12-06 GRAFFEO 661 LAUREL ST RETAIL SALES - GENERAL 1998-04-25 MONOLITH MATERIALS, INC. 662 LAUREL ST STE 200 ENGINEER 2018-10-01

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ONC.AI, INC. 662 LAUREL ST STE 201 COMPUTER -

PROGRAMMING
2025-03-27
SERENO GROUP , INC. 662 LAUREL ST STE A REAL ESTATE - BROKER 2021-05-01

FIRST IMPRESSION SALON OF

SAN CARLOS
662 LAUREL ST STE C BEAUTY - SUPPLY STORE 2018-10-22
JMS VENTURE 654 LLC 662 LAUREL ST UNIT A-C REAL ESTATE - PROPERTY

MANAGEMENT
2015-05-18
WOLVERINE & THISTLE LLC 663 LAUREL ST RESTAURANT - WITH

ALCOHOL SALES
2018-08-15
DYNASTY CLEANERS 665 LAUREL ST DRY CLEANING 2003-08-08
671 LAUREL SAN CARLOS

ASSOC LLC
671 LAUREL ST REAL ESTATE - GENERAL 2025-03-14

PENINSULA PRIME REALTY/MRL
REALTY
672 LAUREL ST REAL ESTATE - AGENT 2014-06-17

ALCHERA GLORIA D TRUST ET
AL
672 LAUREL ST REAL ESTATE - GENERAL 2025-03-14
CLOCKTOWER MUSIC 676 LAUREL ST RETAIL SALES - GENERAL 1994-08-22 677 LAUREL STREET

ASSOCIATES, LLC
677 LAUREL ST REAL ESTATE - GENERAL 2021-02-19

CAIO TERRA ACADEMY SAN
CARLOS
677 LAUREL ST # C SPORTS INSTRUCTION &

TRAINING
2025-04-15
YOGA HEALTH CENTER 677 LAUREL ST STE 200 PROFESSIONAL & SEMI-

PROFESSIONAL
1996-06-25
PEETS COFFEE, INC. 677 LAUREL ST STE B COFFEE SHOP 2011-09-07 SEN THAI NOODLE 677 LAUREL ST STE B RESTAURANT - WITH

ALCOHOL SALES
2024-12-03
CASA MIA RESTAURANT 677 LAUREL ST UNIT B RESTAURANT - WITH

ALCOHOL SALES
2026-09-01
ORCHID ROOM 678 LAUREL ST LIQUOR STORE 1992-01-31
ORCHID ROOM 678 LAUREL ST BARS & PUBS 1991-10-01

RANGOON RUBY BURMESE

CUISINE
680 LAUREL ST RESTAURANT - WITH

ALCOHOL SALES
2013-02-08

67 Businesses

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Laurel Street – 700 Block

Business Name Address Business Type Start Date
DIDDAMS 700 LAUREL ST RETAIL SALES - GENERAL 2000-05-01 700 LAUREL PROPERTIES LLC 700 LAUREL ST REAL ESTATE - GENERAL 2025-03-14 LESTER & LOIS GIRDLESTONE 701 LAUREL ST REAL ESTATE - GENERAL 2025-03-14 THERAPY STORES INC 705 LAUREL ST RETAIL SALES - GENERAL 2022-10-01 GOLDEN BANANA, INC 711 LAUREL ST CAFÉ 2021-01-01
TOWN G&T RESTAURANTS INC 716 LAUREL ST RESTAURANT - WITH ALCOHOL SALES
2006-12-06
AVENIR RESTAURANTS, INC. 716 LAUREL ST STE 2 RESTAURANT - WITH ALCOHOL SALES
2021-02-19
DONA'S HALLMARK 717 LAUREL ST RETAIL SALES - GENERAL 2007-01-24

GIRDLESTONE LESTER D TRUST
ET AL
717 LAUREL ST REAL ESTATE - GENERAL 2025-03-14
HAPA'S BREWING COMPANY 722 LAUREL ST BARS & PUBS 2023-05-01 700 LAUREL PROPERTIES LLC 722 LAUREL ST REAL ESTATE - GENERAL 2025-03-14 ELIA 727 LAUREL ST RESTAURANT - WITH ALCOHOL
SALES
2024-02-02
FOOTWEAR ETC 730 LAUREL ST SHOE STORE 1996-12-16
SC PROPERTIES NXT GEN LLC 730 LAUREL ST REAL ESTATE - GENERAL 2025-03-14 NICK THE GREEK 732 LAUREL ST RESTAURANT - WITH ALCOHOL
SALES
2021-10-01
WILTON ENTERPRISE LLC 733 LAUREL ST RETAIL SALES - GENERAL 2020-07-01 HORN TERRY R TRUST 733 LAUREL ST REAL ESTATE - GENERAL 2025-03-14 THUY NGUYEN 736 LAUREL ST BEAUTY - SUPPLY STORE 2016-05-25 NAILS BY PAM 736 LAUREL ST BEAUTY - PARLORS & SALONS 2026-01-08 ERICA MALFATTI 736 LAUREL ST BEAUTY - PARLORS & SALONS 2026-04-08 PETLINE INC 737 LAUREL ST PET GROOMING & SERVICES 2006-12-05 TAKUMI SUSHI 741 LAUREL ST RESTAURANT - WITH ALCOHOL
SALES
2025-02-18
SAKURA SAN CARLOS 744 LAUREL ST RESTAURANT - WITH ALCOHOL SALES
2024-06-01
BLIND TASTING, LLC 749 LAUREL ST RESTAURANT - WITH ALCOHOL SALES
2017-08-16
CHAN JOHN CHUNG KAI TRUST 749 LAUREL ST REAL ESTATE - PROPERTY

MANAGEMENT
2025-03-14
GRAND BAZAAR LLC 751 LAUREL ST GROCERY STORE 2024-05-01 LORRINE Y FLORES LLC 751 LAUREL ST # 823 CONSULTANT 1999-05-24 BOON ROAD, INC. 751 LAUREL ST STE
543
CONSULTANT 2020-06-29

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MODACTA, INC. 751 LAUREL ST STE
543
CONSULTANT 2020-02-10
TANNER PACIFIC, INC. 751 LAUREL ST STE
609
CONSULTANT 2016-11-01
GELOS GROUP , LLC 751 LAUREL ST STE
717
REAL ESTATE - GENERAL 2021-02-19
DOMUS VALLEJO, LLC 751 LAUREL ST STE
717
REAL ESTATE - GENERAL 2021-02-19
BENNETT GROUP , LLC 751 LAUREL ST STE
717
SERVICE - GENERAL 2021-02-19
DUNSTAN HOLDINGS, LLC 751 LAUREL ST STE
717
REAL ESTATE - GENERAL 2021-02-19
NOYON, LLC 751 LAUREL ST STE
717
REAL ESTATE - GENERAL 2021-02-19
BALTONS, LLC 751 LAUREL ST STE
717
REAL ESTATE - GENERAL 2021-02-19
PORTUNUS HOLDINGS, LLC 751 LAUREL ST STE
717
ADVERTISING - AGENCY 2021-02-19
ESTAMAR, LLC 751 LAUREL ST STE
717
REAL ESTATE - GENERAL 2021-02-19
MAMA COCO LAUREL, LLC 753 LAUREL ST RESTAURANT - WITH ALCOHOL SALES
2020-09-17
VSA INVESTMENTS S BAY LLC 760 LAUREL ST REAL ESTATE - GENERAL 2025-03-14 FAITH AND SPIRITS 765 LAUREL ST RESTAURANT - WITH ALCOHOL SALES
2020-07-15
RED BRICK STATION LLC 765 LAUREL ST REAL ESTATE - GENERAL 2025-03-14 SPASSO 769 LAUREL ST RESTAURANT - WITH ALCOHOL
SALES
2014-04-17
LORRAIN PROPERTIES 769 LAUREL ST REAL ESTATE - GENERAL 2025-03-14 STAMP BAR AND GRILL 773 LAUREL ST RESTAURANT - WITH ALCOHOL SALES
2023-05-23
PRANZI ITALIAN BISTRO 777 LAUREL ST RESTAURANT - WITH ALCOHOL SALES
2015-11-30
777 LAUREL-PRANZI 777 LAUREL ST REAL ESTATE - GENERAL 2020-01-01

ART VILLAIN GALLERY &

CONSIGNMENT
780 LAUREL ST ART STUDIO & DEALERS 2025-07-05
KIDS COMPANY 781 LAUREL ST CLOTHING STORE 1991-10-10
GO LIVING INC. 781 LAUREL ST DELIVERY BY VEHICLE 2014-02-07 CASK INC 782 LAUREL ST LIQUOR STORE 2008-07-01
BMP 782 788 LAUREL LLC 782 LAUREL ST REAL ESTATE - GENERAL 2025-03-14 PLANTATION COFFEE ROASTERY 784 LAUREL ST COFFEE SHOP 2001-03-06 THE READING BUG 785 LAUREL ST GENERAL MERCHANDISE STORE 2009-06-08

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785 LAUREL STREET ASSOCIATES
LLC
785 LAUREL ST REAL ESTATE - GENERAL 2025-03-14
SEVDA INC 788 LAUREL ST RESTAURANT - WITH ALCOHOL
SALES
2014-08-19

THOMPSON CHRISTOPHER
TRUST
790 LAUREL ST REAL ESTATE - GENERAL 2025-03-14
SKIN CARE BY LIDIIA SULYMA 790 LAUREL ST 10 BEAUTY - PARLORS & SALONS 2024-04-26 INLINE ENGINEERING, INC. 790 LAUREL ST STE
111

ENGINEER
TADCO INC/ALLEN M TOY 790 LAUREL ST STE
112
RETAIL SALES - ONLINE 2004-12-23
DONNA-MARIE LERA 790 LAUREL ST STE
114
HEALTHCARE & HOSPITALS 2009-08-04
ALEXANDRA SOWISKI, MFT 790 LAUREL ST STE
14 HEALTHCARE & HOSPITALS 2021-07-01
BRIDGETTE HERRMANN, LMFT 790 LAUREL ST STE
14 HEALTHCARE & HOSPITALS 2021-07-01
CITIBANK, N.A. 796 LAUREL ST SERVICE - GENERAL 2006-10-01 UNION BANK 799 LAUREL ST EXEMPT 1950-01-01
U.S. BANK, NATIONAL

ASSOCIATION
799 LAUREL ST EXEMPT 2023-05-29
SAN CARLOS PROPERTY LLC 799 LAUREL ST REAL ESTATE - GENERAL 2025-03-14

67 Businesses

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Laurel Street – 800 Block

Business Name Address Business Type Start Date
HODDE FIDUCIARY SERVICES 809 LAUREL ST #161 PROFESSIONAL & SEMI-

PROFESSIONAL
2024-12-20
KIRSTIN JACKSON NUTRITION 809 LAUREL ST #172 HEALTHCARE & HOSPITALS 2026-05-07 HONEST LAW PC 809 LAUREL ST STE
606
ATTORNEY AT LAW 2022-04-15

MARK WEST PROPERTY

MANAGEMENT, LLC
809 LAUREL ST UNIT
148

REAL ESTATE - PROPERTY

MANAGEMENT
2025-01-01
BIANCHINI'S MARKET 810 LAUREL ST GROCERY STORE 2009-02-19 SHIKI BISTRO SAN CARLOS 825 LAUREL ST RESTAURANT - WITH ALCOHOL SALES
2020-12-01
JPMORGAN CHASE BANK, N.A. 845 LAUREL ST SERVICE - GENERAL 2009-09-30 THE CREPE STOP INC 852 LAUREL ST RESTAURANT - WITHOUT ALCOHOL SALES
2013-09-17
XU GRACE TRUST 852 LAUREL ST REAL ESTATE - GENERAL 2025-03-14 NASH DESIGN GROUP 854 LAUREL ST PROFESSIONAL & SEMI-

PROFESSIONAL
2020-12-01
STARBUCKS COFFEE #10717 856 LAUREL ST BAKERY 2006-12-12 NOTHING BUNDT CAKES 864 LAUREL ST BAKERY 2025-08-01
EXPEDIA CRUISES 864 LAUREL ST STE
200
TRAVEL AGENCY 2015-12-22
FALK, BARROT & ASSOCIATES, LLP 865 LAUREL ST ATTORNEY AT LAW 2016-12-05

ACRISURE WEST INSURANCE

SERVICES, LLC
865 LAUREL ST #6 SERVICE - GENERAL 2025-06-06
FOUNTYN ACUPUNCTURE, INC. 865 LAUREL ST STE 5 PROFESSIONAL & SEMI-

PROFESSIONAL
2025-01-06
PACIFIC FRONTIER MEDICAL, INC 865 LAUREL ST STE 7 PHYSICIANS OFFICE 2024-04-01 LAUREL STREET SALON 868 LAUREL ST BEAUTY - SUPPLY STORE 2009-09-23 CARRIE WHITTAKER 868 LAUREL ST BEAUTY - PARLORS & SALONS 2009-09-28 LULU'S ON LAUREL INC 876 LAUREL ST RESTAURANT - WITH ALCOHOL SALES
2010-06-28
CARROLL DAVID W TRUST 876 LAUREL ST REAL ESTATE - GENERAL 2025-03-14

LAUREL QUALITY CLEANERS &

TAILORING
878 LAUREL ST LAUNDROMAT & LAUNDRY

SERVICES
2019-03-11
JIA HE CORPORATION 885 LAUREL ST RESTAURANT - WITH ALCOHOL SALES
2020-10-01
MOON SUNG MAN 887 LAUREL ST REAL ESTATE - GENERAL 2025-03-14

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888 RISTORANTE ITALIANO 888 LAUREL ST RESTAURANT - WITH ALCOHOL SALES
2008-07-08
NANCY'S TAILORING & BOUTIQUE 889 LAUREL ST CLOTHING STORE 2011-05-17 ROUGE 890 LAUREL ST BARS & PUBS 2025-03-13
OWADA 894 LAUREL ST RESTAURANT - WITH ALCOHOL
SALES
2022-02-07
BROILER EXPRESS 895 LAUREL ST RESTAURANT - WITH ALCOHOL SALES 2014-10-09

29 Businesses

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If you require translation for this notice, please contact the City Clerk’s Office at 650-802-4222.

You’re Invited!
Join the Conversation on
the Formula Business Ordinance
At its regular meeting on Monday, September 14, 2026, at 7:00 PM, the San Carlos City Council will hold a Study Session to consider The Formula Business Ordinance (SCMC 18.23.260).

At this Study Session, the City Council will receive a staff presentation and share feedback on the proposed strategy to evaluate the Formula Business Ordinance. Currently, the Ordinance applies to businesses with 15 or more locations in the United States and frontages along the 600, 700, and 800 blocks of Laurel Street. Under the existing regulations, any new formula business, or existing ones proposing to expand by 10% or more, must obtain a Conditional Use Permit from the Planning and Transportation Commission.

During outreach for the Downtown Specific Plan, formula businesses emerged as a recurring topic of community interest. In response, the City Council identified further study of the Formula Business Ordinance as part of its 2026 Strategic Objective to help support retail and commercial activity in San Carlos.

Community members interested in learning more about the Ordinance or sharing their perspective are encouraged to attend the Study Session and provide public comment. Additional opportunities to participate at public meetings will be duly noticed, as staff is anticipated to return at a future date with detailed analysis, findings and recommendations.

Agenda: The September 14 meeting agenda, supplemental materials, and staff report may be viewed online at www.cityofsancarlos.org/agenda or at City Hall, 600 Elm Street, starting Thursday, September 10, 2026.

Ways to Observe and Participate: Interested community members have an option to observe the meeting and address the City Council in person in the Council Chambers at City Hall (600 Elm Street) or remotely via Zoom. Details and instructions for Zoom participation will be available on the posted meeting agenda.

Questions and/or Written Comments: Questions may be directed to the Planning Division at [email protected]. Written comments can be sent to the City Council at [email protected] or mailed to the City Clerk at 600 Elm Street, San Carlos, CA 94070.

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 14, 2026
ITEM TITLE: Consideration of Adopting a Resolution Supporting SamTrans’ Coordination with Caltrans and the City of San Carlos to Plan, Design, and Implement Complete Street Improvements on El Camino Real in San Carlos as Part of the El Camino Real Multimodal Plan.

RECOMMENDATION:

Staff recommend that the Council consider adopting a Resolution supporting SamTrans’ coordination with Caltrans and the City of San Carlos to plan, design, and implement complete street improvements on El Camino El Camino Real Multimodal Plan.

FISCAL IMPLICATIONS:

There are no fiscal implications, and no additional funding is needed.

BACKGROUND:

El Camino Real is the main arterial of San Mateo County, connecting downtowns, businesses, schools, regional transit hubs, and other key destinations. While El Camino Real serves a range of trip purposes and users, its current design reflects its historic role as a state highway focused on facilitating high speed auto travel. Consequently, the corridor is a barrier for pedestrians and cyclists, a barrier between San Carlos’ east and west side neighborhoods, and is challenging to navigate efficiently for buses.

In February 2025, SamTrans launched the Central El Camino Real Multimodal Plan (“Central El Camino Plan”), a corridor study for an eight-and-half-mile segment of El Camino Real, also known as Caltrans State Route 82, within the cities of San Carlos, Belmont, San Mateo, and a short segment of Redwood City. The Central El Camino Plan was made public in August 2026. (See Attachment 2).

This Central El Camino Plan is a part of a broader effort called the Grand Boulevard Initiative (GBI), which is a collaboration among 15 local jurisdictions in San Mateo County, four countywide agencies, and Caltrans. This effort is supporting cities along the corridor by leading a joint, coordinated Caltrans process to advance local city visions. GBI aims to make El Camino Real a safer and more comfortable place to walk, bike, and take transit by installing streetscape improvements along the corridor.

Historically, implementing improvements on this Caltrans roadway has been difficult for cities and only a patchwork of improvements have occurred over the past several decades. The development of the Central El Camino Plan is essential for San Carlos, in partnership with SamTrans and neighboring cities, to advance roadway safety and active transportation

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improvements. The Plan will fill a critical corridor planning gap that is necessary for San Carlos and its neighboring cities to complete the requisite planning for the first stage of the Caltrans project development process being led through GBI. The Plan also presents an opportunity for SamTrans to build on the conceptual planning work completed as part of the 2022 SamTrans El Camino Real Bus Speed and Reliability Study.

Over the past year, GBI convened a Task Force and a Working Group of staff representing all cities and various agencies and organizations along the corridor. These groups provided direction on corridor-wide challenges and needs, potential solutions, public and stakeholder engagement, and the vision for the corridor, and SamTrans used this feedback to develop a GBI Action Plan that was finalized and formally adopted by the San Mateo County Transportation Authority boards in January 2026. Currently, SamTrans is leading the first phase of a coordinated Caltrans project development process, called a Project Initiation Document (PID), for all of El Camino Real in San Mateo County. The PID will define the purpose and need for transportation improvements to the corridor and establish potential design alternatives.

Because El Camino Real is a state highway, Caltrans has the final authority over design approvals, right-of-way changes, signal modifications, and construction standards. No changes can be implemented on the state highway without Caltrans review and approval, so SamTrans must continue to coordinate closely with Caltrans throughout the PID process.

The SamTrans team previously presented to the City Council at its October 27, 2025 meeting and introduced the Central El Camino Plan project and presented design alternatives at the February 9, 2026 meeting. At the February 9 meeting, Council emphasized pedestrian safety concerns, including poor crosswalk visibility and vehicles parking in crosswalks along the northbound segment of the San Carlos corridor. Council also expressed concern about reducing travel lanes and requested analysis of impacts on Old County Road, nearby side streets, and neighboring jurisdictions, while considering long-term flexibility for future policy and technology changes.

ANALYSIS:

In San Carlos, the Central El Camino Plan is identifying corridor needs, defining alternatives, and narrowing down alternatives based on an analysis of tradeoffs as well as community and stakeholder feedback. This will allow San Carlos to identify conceptual alternative(s) for inclusion in the countywide Caltrans PID led by GBI.

The Central El Camino Plan builds upon San Carlos’ efforts related to El Camino Real over the years, including its Downtown Streetscape Master Plan (2025), Local Roadway Safety Plan (2024), and Bicycle and Pedestrian Master Plan (2020) . During the Downtown Streetscape Master Plan process, the San Carlos City Council preferred a design for El Camino Real that retains parking on the west side to serve existing and future residential and commercial uses.

The Central El Camino Plan presents two alternatives: Alternative 1 does not include parking on the west side, but Alternative 2 includes the option to retain parking on the west side.

In outreach conducted during these City planning efforts, San Carlos residents indicated concerns related to the heavy traffic volumes, including the lack of safe routes to schools, high-speed traffic, and a lack of bicycle and pedestrian facilities. The Central El Camino Plan incorporated this input as well as findings from these plans in defining design alternatives.

The Central El Camino Real Plan identified similar findings to local plans in Phase 1 and Phase 2 of engagement, including an interest in reducing congestion and improving safety for all modes

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as business and housing growth continues. Based on a survey administered during Phase 2 of engagement, respondents also echoed a need for safer pedestrian crossings, wider and better maintained sidewalks, more pedestrian-scale lighting, separated bike facilities, and better bus connections to Caltrain stations. The project team extensively engaged with the San Carlos community throughout two phases of engagement. During Phase 1, 208 out of 830 respondents provided interactive map comments in San Carlos pointing out specific areas for improvement.

During Phase 2, 113 out of 701 respondents voted on and provided feedback regarding roadway alternatives. Events included a pop-up at the San Carlos Caltrain station, multiple listening session with residents, a walk audit along the El Camino Real corridor, community business organization meetings, stakeholder presentations, and a virtual community workshop.

NEXT STEPS:

Following Phase 3 engagement and City Council presentations in September 2026, the Central El Camino Plan will advance into the countywide PID phase (2026–2027), led by SamTrans. The PID will refine the alternatives and establish the project’s purpose and need.

The project is anticipated to advance to Project Approval & Environmental Document (PA&ED) (2027–2028) for detailed technical and environmental analysis and selection of a preferred alternative, followed by Plans, Specifications & Estimates (PS&E) (2028–2029) to develop specific design details. Full implementation, including construction, could take an additional 8 to10 years. The City will be a collaborative partner throughout the Caltrans process and receive presentations during critical phases of the Caltrans process.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Adopt a Resolution that supports SamTrans coordination with Caltrans and the City of San Carlos to plan, design, and implement complete street improvements on El Camino Real in San Carlos as part of the El Camino Real Multimodal Plan; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Lisa Porras, Planning Manager; and
Al Savay, Community Development Director
Approved for submission by:
____________________________
Kathy Kleinbaum, City Manager

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ATTACHMENT(S):

1. Resolution

2. Available Online at https://www.cityofsancarlos.org/shapingsancarlos:
 Central El Camino Real Multimodal Plan
 Community Engagement Reports
 Placemaking Action Plan
 Alternatives and Evaluation
 Existing Conditions
 Business Survey and Parking Study
Packet Pg. 180

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RESOLUTION NO. 2026 – ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS SUPPORTING SAMTRANS’ COORDINATION WITH CALTRANS AND THE

CITY OF SAN CARLOS TO PLAN, DESIGN, AND IMPLEMENT COMPLETE STREET

IMPROVEMENTS ON EL CAMINO REAL IN SAN CARLOS AS
PART OF THE EL CAMINO REAL MULTIMODAL PLAN.

WHEREAS, El Camino Real, also known as State Route 82, is a major transportation corridor serving all modes and connecting multiple jurisdictions; and

WHEREAS, the San Mateo County Transit District (“SamTrans”) has led the Central El Camino Real Multimodal Plan to identify strategies to improve transit, safety, and multimodal access; and

WHEREAS, SamTrans has led the Grand Boulevard Initiative Action Plan that provides a coordinated multi-agency framework for corridor improvements; and

WHEREAS, effective improvements require coordination among cities and public agencies along the corridor; and

WHERAS, the City of San Carlos’ adopted 2026 Strategic Plan includes a goal to actively pursue plans and strategies for improving mobility, traffic, parking, transportation infrastructure, and street maintenance while encouraging alternative modes of transportation to provide efficient, safe, and effective movement throughout the City of San Carlos; and

WHEREAS, on October 8, 2012, the City of San Carlos adopted a Complete Street Policy (Resolution No. 2012-066) and supports complete streets improvements that improve pedestrian and bicycle travel, safety, accessibility, and transit performance for all users and recognizes the importance of continued coordination and collaboration to advance transportation safety and mobility within the El Camino Real corridor; and

WHEREAS, potential improvements identified through the Central El Camino Real Multimodal Plan are preliminary concepts intended to inform future study and evaluation and do not represent finalized project recommendations or approved improvements; and

WHEREAS, the City of San Carlos recognizes that further refinement and evaluation of potential alternatives and improvements identified within the Central El Camino Real Multimodal Plan will occur during subsequent phases of project development, and will require additional evaluation, technical analysis, feasibility review, stakeholder engagement, environmental review, and future approval by Caltrans and other applicable agencies prior to implementation; and

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WHEREAS, participation in this collaborative effort does not constitute City approval or endorsement of any specific project alternative, operational change, or funding commitment at this time; and
WHEREAS, the City of San Carlos will in due course endorse a preferred alternative during the Project Approvals & Environmental Document (PA&ED) phase of the project, which will include extensive public engagement to reach this decision.

NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby supports SamTrans advancing the process with Caltrans and the City of San Carlos through the Project Development Process to plan, design, apply for funding, and implement complete streets improvements on El Camino Real.

BE IT FURTHER RESOLVED that:
- the City Council of the City of San Carlos supports coordination with other cities and public agencies along the El Camino Real corridor;
- the El Camino Real improvements will be guided by the Central El Camino Real Multimodal Plan and the Grand Boulevard Initiative Action Plan; and - the City Manager or authorized designee is directed to coordinate with partner agencies and support project advancement.
* * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 14th day of September 2026, by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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CITY COUNCIL

STAFF REPORT
MEETING DATE: September 14, 2026
ITEM TITLE: Consideration of Introducing an Ordinance Amending San Carlos Municipal Code Chapter 5.43 - Sidewalk Vending, to Conform with SB 635 and Making Findings Pursuant to the California Environmental Quality Act.

RECOMMENDATION:

Staff recommend that the City Council introduce an Ordinance amending San Carlos Municipal Code Chapter 5.43 - Sidewalk Vending, to conform with Senate Bill 635 (SB 635) and make other local updates consistent with state requirements.

FISCAL IMPLICATIONS:

There are no fiscal implications associated with this item unless enforcement increases.

BACKGROUND:

The proposed Ordinance (Attachment 1) is being brought to Council for approval to bring our local regulations in line with state law. Senate Bill 946 was signed into law on September 17, 2018 and took effect on January 1, 2019. The law limited the authority of cities and counties to regulate sidewalk vendors except in accordance with the provisions of California Government Code Sections 51036 to 51039. SB 635 further limits local authority over this field by adding privacy protections and barring local authorities and public health departments from asking about or collecting a sidewalk vendor's immigration status, place of birth, or criminal history. SB 635 also prohibits background checks: such as requiring fingerprints, LiveScans, or background checks to issue sidewalk vending or compact mobile food operation permits. The bill also limits information sharing and forbids local enforcement and contracted nonpublic entities from sharing a vendor's personal identifying information with immigration enforcement agencies without a subpoena or judicial warrant.

Finally, the bill requires local jurisdictions to destroy any sensitive vendor data previously collected for permits on or before March 1, 2026.

Cities and counties must update their local sidewalk vending rules to match these privacy and enforcement limits.

ANALYSIS:

As a result of SB 635, the City’s Sidewalk Vending Ordinance is out of compliance with state law.

The proposed Ordinance will address these requirements. In addition, some clean-up is included

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in the Ordinance to recognize changes in the City since 2019, which are reflected in the Redline/Strikeout version of Chapter 5.43 in Exhibit A to the Ordinance. These updates include:
a. Adding a required definition for Compact Mobile Food Operation b. Adding “Pedestrian Mall” to the definitions
c. Updating the limitations on required identification
d. Prohibiting LiveScans or other background checks
e. Removing the requirement for Automobile insurance
f. Reducing the lead time to request a permit to 15 business days to ease compliance g. Remove Parks and Pedestrian Malls from where sidewalk vending is allowed h. Added or amended distance requirements, primarily in the Downtown Area i. Added sale of Kratom or similar products to items prohibited from being vended Staff recommend that the City Council introduce the amended Sidewalk Vending Ordinance at Chapter 5.43 of the Municipal Code to ensure compliance with SB 635.

These updated regulations will also clarify and update time, place, and manner regulation of Sidewalk Vendors. The updated regulation of sidewalk vending will benefit the City as a whole as it will lead to orderly commerce while appropriately limiting the time, place, and manner of such vending consistent with SB 635.

The Sidewalk Vending Ordinance will continue to regulate vending on public sidewalks, pedestrian paths, and pedestrian walkways to reduce the potential for safety hazards and will include pedestrian malls in recognition of the Council establishing the pedestrian mall on the 700 block of Laurel Street in 2023. These regulations include, but are not limited to: inhibiting the ability of disabled individuals and other pedestrians to follow a safe path of travel; interfering with the performance of police, firefighter, and emergency medical personnel services; encouraging pedestrians to cross mid-block or stand in roadways to purchase food and merchandise; and creating obstacles and contributing to congestion for pedestrian, vehicle, and bicycle traffic.

Regulation of sidewalk vendors will continue to provide accommodation for legal and permitted sidewalk vendors' equipment while safeguarding pedestrian movement on public sidewalks, parkways, pedestrian malls, pedestrian paths and walkways, easements and other public rights- of-way. The Ordinance will also provide regulation of sidewalk vendors engaged in the sale of food and food products to protect the public health and safety by ensuring that sidewalk vendors prepare food safely and in accordance with the requirements of the San Mateo County Department of Health.

Moreover, regulations of sidewalk vendors prohibit hazardous or unsanitary conditions and provide rules to ensure that trash and debris are removed by sidewalk vendors so they will not become a pollutant or public nuisance.

The City Council has the authority provided in SB 946, SB 635, and Government Code Sections 51036 through 51039 to adopt a sidewalk vending ordinance. The proposed Ordinance contains findings that the time, place, and manner regulations and requirements are: 1) directly related to the City's legitimate purpose of protecting the health, safety, and welfare of its residents, businesses, and visitors, including ensuring compliance with the Americans with Disabilities Act of 1990 (Public Law 101-336) and other disability standards; 2) protect the public's use and enjoyment of natural resources and recreational opportunities; and 3) are intended to prevent an undue concentration of commercial activity that unreasonably interferes with the scenic and natural character of city parks.

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CALIFORNIA ENVIRONMENTAL QUALITY ACT.

The proposed Ordinance is not subject to the California Environmental Quality Act (Public Resources Code Section 21000 et seq,) ("CEQA") pursuant to Sections 15060(c)(2), 15060(c)(3), and 15061(b)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, because there is no possibility that it may have a significant effect on the environment, and because it is not a "project" as that term is defined in Section 15378 of the State CEQA Guidelines.

ALTERNATIVES:

The alternatives available to the City Council include:

1. Introduce the proposed Ordinance amending San Carlos Municipal Code Chapter 5.43 - Sidewalk Vending to conform with SB 635 and making findings pursuant to the California Environmental Quality Act; or

2. Do not introduce the proposed Ordinance; or

3. Provide staff with alternative direction.

Respectfully submitted by:

Gregory Rubens, City Attorney
Approved for submission by:
____________________________
Kathy Kleinbaum, City Manager
ATTACHMENT(S):

1. Ordinance
Exhibit A to Ordinance - Proposed Updates to Chapter 5.43 (With Track Changes)

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ORDINANCE NO. ____

AN ORDINANCE OF THE CITY OF SAN CARLOS AMENDING SAN CARLOS MUNICIPAL CODE CHAPTER 5.43 – SIDEWALK VENDING, TO CONFORM WITH SB 635 AND MAKING FINDINGS PURSUANT TO THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT.

The City Council of the City of San Carlos does hereby ordain as follows:

SECTION 1. Findings.

The City Council of the City of San Carlos makes the following findings:

WHEREAS, Senate Bill 946 was signed into law on September 17, 2018 and took effect on January 1, 2019; and
WHEREAS, Senate Bill 946, which is codified at Chapter 6.2 (commencing with Section 51036) of Part 1 of Division 1 of Title 5 of the California Government Code, limits the authority of cities and counties to regulate sidewalk vendors except in accordance with the provisions of California Government Code Sections 51036 to 51039; and WHEREAS, Senate Bill 635 enacted changes to Senate Bill 946, further limiting local authority over this field by adding immigration status protections and prohibiting background checks, among other changes; and
WHEREAS, the City desires to amend Chapter 5.43 of the San Carlos Municipal Code to ensure compliance with Senate Bill 946 and Senate Bill 635; and WHEREAS, the changes to Chapter 5.43 also include administrative updates to ease administration of the program and reflect changed conditions since 2019 when Chapter 5.43 was first adopted. These changes include:
a) Adding a required definition for Compact Mobile Food Operation b) Adding “Pedestrian Mall” to the definitions
c) Updating the limitations on required identification
d) Prohibiting LiveScans or other background checks
e) Removing the requirement for Automobile insurance
f) Reducing the lead time to request a permit to 15 business days g) Remove Parks and Pedestrian Malls from where sidewalk vending is allowed h) Added or amended distance requirements, primarily in the Downtown Area i) Added sale of Kratom or similar products to items prohibited from being vended; and
WHEREAS, regulation of sidewalk vending will benefit the City as a whole as it will lead to orderly commerce while encouraging entrepreneurship and providing economic opportunity for people to support themselves and their families; and
WHEREAS, the act of vending on public sidewalks, pedestrian paths and pedestrian walkways creates the potential for safety hazards, including, but not limited to: inhibiting the ability

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of disabled individuals and other pedestrians to follow a safe path of travel; interfering with the performance of police, firefighter and emergency medical personnel services; encouraging pedestrians to cross mid-block or stand in roadways to purchase food and merchandise; and creating obstacles and contributing to congestion for pedestrian, vehicle and bicycle traffic; and WHEREAS, regulation of sidewalk vendors are needed to accommodate sidewalk vendors' equipment while safeguarding pedestrian movement on public sidewalks, parkways, pedestrian malls, pedestrian paths and walkways, easements and other public rights-of-way; and WHEREAS, regulation of sidewalk vendors engaged in the sale of food and food products are needed to protect the public health and safety by ensuring that sidewalk vendors prepare food safely and in accordance with the requirements of the San Mateo County Department of Health and are prohibited from selling illegal or potentially dangerous products; and WHEREAS, regulation of sidewalk vendors are needed to prevent hazardous or unsanitary conditions and to ensure that trash and debris are removed by sidewalk vendors and do not become a pollutant or public nuisance; and
WHEREAS, the City Council adopts this Ordinance under the authority provided in Senate Bill 946, Senate Bill 635 and Government Code Sections 51036 through 51039 and finds that the time, place, and manner, regulations and requirements provided herein are directly related to the City's purpose of: protecting the health, safety and welfare of its residents, businesses and visitors, including ensuring compliance with the Americans with Disabilities Act of 1990 (Public Law 101-336) and other disability standards; ensuring the public's use and enjoyment of natural resources and recreational opportunities; and preventing an undue concentration of commercial activity that unreasonably interferes with the scenic and natural character of city parks.

NOW, THEREFORE BE IT FURTHER ORDAINED by the City Council of the City of San Carlos as follows:

SECTION 2: The City Council hereby incorporates the above findings and adopts the Municipal Code Ordinance text amendment attached as Exhibit A.

SECTION 3: CEQA. This Ordinance is exempt from additional environmental review pursuant to California Environmental Quality Act (“CEQA”) Guidelines Section 15061(b)(3); under the general rule that CEQA applies only to projects, which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 4: Severability. The City Council hereby declares that it would have passed this Ordinance sentence by sentence, paragraph by paragraph, and section by section, and does hereby declare that any provisions of this Ordinance are severable and if for any reason any sentence, paragraph or section of this Ordinance shall be held invalid, such decision shall not affect the validity of the remaining parts of this Ordinance.

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SECTION 5: Publication and Effective Date. This Ordinance shall be published and posted according to law and shall take effect and be in force from and after 30 days after its passage and adoption.
* * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Ordinance was introduced on the 14th day of September, 2026 and passed and adopted as an Ordinance of the City Council of the City of San Carlos at a regular meeting thereof held on the ____ day of ____, 2026 by the following vote:
________________________________
CITY CLERK of the City of San Carlos
APPROVED:
____________________________
MAYOR of the City of San Carlos
Exhibit A: Updated San Carlos Municipal Code Chapter 5.43 - Sidewalk Vending AYES, COUNCILMEMBERS:

NOES, COUNCILMEMBERS:

ABSENT, COUNCILMEMBERS:

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Chapter 5.43

SIDEWALK VENDING
Sections:

5.43.010 Definitions.

5.43.020 Permit required.

5.43.030 Permit application.

5.43.040 Criteria for issuance or denial of permit.

5.43.050 Denial of permit.

5.43.060 Conditions imposed on permit.

5.43.070 Permit expiration.

5.43.080 Permits nontransferable.

5.43.090 Revocation of permit.

5.43.100 Notice of hearing and grounds for rescission.

5.43.110 Emergency temporary suspension of permit.

5.43.120 Conduct of hearing on suspension or rescission.

5.43.130 Decision of hearing on suspension or rescission.

5.43.140 Appeal to Council.

5.43.150 Operating requirements.

5.43.160 Identification card.

5.43.170 Administrative citations.

5.43.010 Definitions.

A. For purposes of this chapter, the following definitions apply unless the context in which they are used clearly requires otherwise:
“Certified farmers’ market” means a location operated in accordance with Chapter 10.5 (commencing with Section 47000) of Division 17 of the California Food and Agricultural Code and any regulations adopted pursuant to that chapter. “Civic center” means the grounds, buildings, structures and open areas bounded by Elm Street to the northeast, Chestnut Street to the southwest, Cherry Street to the southeast and San Carlos Avenue to the northwest.

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“Compact mobile food operation” means a mobile food facility that operates from an individual or from a pushcart, stand, display, pedal-driven cart, wagon, showcase, rack, or other nonmotorized conveyance.
“Director” means the Administrative Services Director of the City or his or her designee. “Downtown Aarea” for purposes of this chapter means that real property within the City that is circumscribed by the northerly and southerly sidewalks of the 1100, 1200 and 1300 blocks of San Carlos Avenue and the sidewalks lining both sides of the 600, 700, 800, 900 and 1000 blocks of Laurel Street.
“Fire station” means any facility where fire engines and other equipment of the City’s Fire Department are housed.
“Food” means any type of raw, cooked, or processed edible substance, including any food product or beverage.
“Merchandise” means any tangible goods or items that are not food. “Park” means a park facility described in Chapter 12.12. “Pedestrian Mall” means the Pedestrian Mall on the 700 Block of laurel Street established under Chapter 12.40
“Police station” means any facility where police vehicles and other equipment of the City’s Police Department are housed.
“Roaming sidewalk vendor” means a sidewalk vendor who moves from place to place and stops only to complete a transaction.
“Sidewalk” means a public sidewalk or paved pedestrian path or walkway specifically designed for pedestrian travel.
“Sidewalk vendor” means a person who vends from a vending cart or from one’s person upon a sidewalk.
“Stationary sidewalk vendor” means a sidewalk vendor who vends from a fixed location.

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“Swap meet” means a location operated in accordance with Article 6 (commencing with Section 21660) of Chapter 9 of Division 8 of the California Business and Professions Code, and any regulations adopted pursuant to that article.
“Temporary special permit” means a permit issued by the City for the temporary use of, or encroachment on, the sidewalk or other public area, including but not limited to an encroachment permit, special event permit, or temporary event permit, for purposes including, but not limited to, filming, parades, City-sponsored holiday events, outdoor concerts, festivals, carnivals, and street fairs.
“Vend or vending” means to barter, exchange, sell, offer for sale, display for sale, or solicit offers to purchase food or merchandise, or to require someone to negotiate, establish, or pay a fee before providing food or merchandise, even if characterized as a donation. “Vending cart” means a pushcart, stand, display, pedal-driven cart, wagon, showcase, rack, or other nonmotorized conveyance used for vending, that is not a vehicle as defined in the California Vehicle Code. (Ord. 1545 § 3 (part), 2019)

5.43.020 Permit required.

No person shall engage in, conduct, or carry on the business of vending on a sidewalk without a permit issued under the provisions of this chapter. (Ord. 1545 § 3 (part), 2019)

5.43.030 Permit application.

Every person, prior to engaging in, conducting, or carrying on the business of vending on a sidewalk, shall file an application for a permit with the Director or his or her designee, accompanied by a nonrefundable processing fee in an amount established by resolution of the City Council. The application shall be in a form prescribed by the Director and shall contain, at a minimum, the following:

A. The legal name, current mailing address and telephone number of the applicant; B. If the applicant is an agent of an individual, company, partnership, corporation, or other entity, the name and business address of the principal; C. A copy of a California driver’s license or identification number, an individual taxpayer identification number, or a California drivers license or identification number, an individual taxpayer identification number municipal identification number in lieu of a Social Security number. The number collected shall not be available to the public for inspection, is confidential,

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and shall not be disclosed except as required to administer the permit or comply with a State law or State or Federal court order;
D. A description of the food and/or merchandise for vending; E. A description, map, or drawing of the areas in which the sidewalk vendor proposes to operate;
F. The dimensions of the vending cart;
G. The hours per day and the days per week during which the sidewalk vendor proposes to operate, and whether the sidewalk vendor intends to operate as a stationary sidewalk vendor or a roaming sidewalk vendor;
H. A current valid business tax registration certificate issued pursuant to Chapter 5.04; I. A current valid California seller’s permit number pursuant to Section 6067 of the California Revenue and Taxation Code;
J. Proof of a policy or policies of comprehensive general liability insurance with minimum limits of one million dollars per occurrence, combined single limit coverage and two million dollars in the aggregate against any injury, death, loss or damage as a result of wrongful or negligent acts or omissions by the permittee, with an endorsement naming the City as an additional insured. In addition, the permittee is required to carry workers’ compensation and automobile coverage sufficient to meet requirements of the State of California.

K. If a vendor of food or as a compact mobile food operation, certification of completion of a food handler course and proof of all required approvals from the San Mateo County Department of Health, including all permits required under County regulations; L. An agreement by the applicant to indemnify and hold harmless the City, its officers and employees for any damage or injury caused to the City as a result of the sidewalk vending conduct or activity. The form of indemnification shall conform to the standard indemnification provisions of City agreements as amended from time to time, approved by the City Attorney;
M. Certification by the applicant, under penalty of perjury, that the information contained in the application is true to his or her knowledge and belief; and

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N. Any other reasonable information regarding the time, place, and manner of the proposed sidewalk vending activities.

Applications for permits shall be filed a minimum of fifteen (15) thirty business days prior to the date requested for issuance of the permit. Renewal permit applications shall be filed a minimum of fifteen (15) business thirty days prior to the expiration of any existing permit. (Ord. 1545 § 3 (part), 2019)

5.43.040 Criteria for issuance or denial of permit.

The Director shall approve the issuance of a permit unless he or she determines that:

A. The applicant has been convicted of a felony or misdemeanor involving moral turpitude, based on publicly available information. However, no LiveScan or similar background check shall be required as a condition for a permit.and has not subsequently demonstrated rehabilitative characteristics;
B. The applicant has made a material misrepresentation in the application; C. The applicant has failed to demonstrate an ability to conform to the operating requirements set forth in Section 5.43.150;
D. The applicant has failed to provide a complete application, after having been notified of the requirement to produce supplemental information or documents; E. The conduct of the sidewalk vendor will unduly interfere with traffic or pedestrian movement, or tend to interfere with or endanger the public peace or rights of nearby residents to the quiet and peaceable enjoyment of their property;
F. If the application is for the renewal of a permit or a subsequent permit, the applicant has failed to pay all previous administrative fines, completed all community service or completed any other alternative disposition associated in any way with a previous violation of this chapter; or G. If the application is for the renewal of a permit or a subsequent permit, the applicant has had a permit issued under this chapter rescinded within the last twelve months. (Ord. 1545 § 3 (part), 2019)

5.43.050 Denial of permit.

Where the permit is denied, the applicant shall be notified in writing in accordance with Chapter 1.20 of the denial and the reasons therefor. (Ord. 1545 § 3 (part), 2019)

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5.43.060 Conditions imposed on permit.

Any person issued a permit pursuant to this chapter shall comply with all operating requirements that are imposed as part of the permit pursuant to Sections 5.43.150 and 5.43.160. (Ord. 1545 § 3 (part), 2019)

5.43.070 Permit expiration.

A permit issued pursuant to this chapter shall be effective for a period of one year from the date of issuance. (Ord. 1545 § 3 (part), 2019)

5.43.080 Permits nontransferable.

No permit issued pursuant to this chapter shall be transferable. (Ord. 1545 § 3 (part), 2019)

5.43.090 Revocation of permit.

The Director may rescind a permit issued under this chapter for any of the following reasons:

A. The sidewalk vendor has made a material misrepresentation in the application; B. The sidewalk vendor has committed violations of this chapter on four or more separate days;
C. The sidewalk vendor has failed to maintain the insurance required by this chapter; D. The sidewalk vendor has failed to comply with Federal, State or local laws and regulations; or
E. The sidewalk vendor has conducted the vending in a manner which endangers the public health or safety. (Ord. 1545 § 3 (part), 2019)

5.43.100 Notice of hearing and grounds for rescission.

Prior to the rescission of a permit issued under this chapter, the permittee shall be notified in writing of the grounds for the rescission of the permit and a hearing shall be held thereon. The City Clerk shall cause a written notice of the hearing to be given to the appellant not less than ten days prior to such hearing. (Ord. 1545 § 3 (part), 2019)

5.43.110 Emergency temporary suspension of permit.

Where the conduct or the activity of the permittee creates an imminent peril to the public health or safety, a permit issued pursuant to this chapter may be summarily suspended upon notice to the permittee; provided, that the permittee shall be entitled to a hearing within three days

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thereafter and any emergency suspension shall not exceed fifteen days pending a hearing under Section 5.43.100. (Ord. 1545 § 3 (part), 2019)

5.43.120 Conduct of hearing on suspension or rescission.

The Director shall promulgate rules of procedure for such hearings, which shall recognize the right of the permittee to be heard and to call witnesses on the permittee’s behalf. (Ord. 1545 § 3 (part), 2019)

5.43.130 Decision of hearing on suspension or rescission.

The decision of the Director or his or her designee shall be rendered within five days of the close of the hearing. The decision shall be in writing and shall set forth the findings and reasons for the decision, and the permittee shall be notified in writing in accordance with Chapter 1.20. (Ord. 1545 § 3 (part), 2019)

5.43.140 Appeal to Council.

Any final decision of the Director to issue, deny, revoke or suspend a permit pursuant to this chapter may be appealed to the City Council in accordance with Chapter 1.25. (Ord. 1545 § 3 (part), 2019)

5.43.150 Operating requirements.

A. Except as otherwise permitted in this chapter or this Code, no sidewalk vendor shall vend in the following locations:

1. Any public property other than a sidewalk, including, without limitation, streets, alleys, parks, plazas, pedestrian malls, pathways, trails and City-owned parking structures;

2. Within two hundred feet of any other sidewalk vendor;

3. Within five hundred feet of the nearest property line of any property on which a place of worship or a large or general child day care facility is located while the same is in use;

4. Within five hundred feet of the nearest property line of any property on which a school building or facility, including an athletic field, is located while the same is in use, including for afterschool child care, enrichment classes and sports;

5. Within one hundred feet of a public picnic area, playground area or playground equipment while the same is in use;

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6. Within one hundred feet of a public community center, athletic field, softball/baseball diamond, basketball court, handball court, pickleball court, tennis court, soccer field, or volleyball court while the same is in use;

7. Within one hundred feet of a police officer, firefighter, or emergency medical personnel who is actively performing his or her duties or providing services to the public;

8. If a stationary sidewalk vendor, within any sidewalk that is not a minimum width of eight feet, exclusive of curb width;

9. Within one hundred feet of a street intersection or traffic signal;

10. Within one hundred feet of any entrance to a park;

11. Within twenty-five feet of a litter receptacle, bike rack, or restroom;

12. Within fifteen feet of a fire hydrant, fire call box, police call box, traffic signal controller, or streetlight controller;

13. If a stationary vendor, wWithin twenty-five feet of a door or emergency exit of any business during the hours that the business is open to the public or to persons having or conducting lawful business within the premises. For mobile sidewalk vendors there shall be no vending within ten feet of an entrance of exit of any business during the hours that the business is open to the public;

14. Within twenty-five feet of a pedestrian entrance/exit or elevator lobby of a City- owned parking structure;

15. With four feet of parking along a curb;

16. Within three feet of a red curb or loading zone or a curb if posted for permanent no parking;

17. Within one hundred feet of an alley, parking lot or parking garage vehicle entrance/exit;

18. Within ten feet of any driveway or driveway approach;

19. Within ten feet of a marked crosswalk;

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20. Within ten feet of the curb return of an unmarked crosswalk;

21. Within any median strip or dividing section;

22. Within forty feet of a bus loading zone or staging zone during the time posted;

23. Within twenty-five feet of a bus stop, taxi stand, bus bench, or bus shelter;

24. Within twenty-five feet of a space lawfully used by an automobile parking service pursuant to a valid valet parking permit during any time when such automobile parking service is authorized to operate valet parking operations;

25. Within two hundred feet of a police station or fire station;

26. Within two hundred feet of the Caltrain station entrances or exits;

27. Within fifteen feet of an automated teller machine;

28. If a stationary sidewalk vendor, within a park owned or operated by the City if the City has signed an agreement for concessions that exclusively permits the sale of food or merchandise by the concessionaire;

29. Within two hundred feet of the Civic Center;

30. Within two hundred feet of a backup City Emergency Operations Center, identified in the City’s Emergency Operations Plan, during the operational period;

31. Within one hundred feet of the Ddowntown Aarea for the duration of the special event permit for each of the Hometown Days parade, Chamber of Commerce the Art and Wine Faire, the Halloween Goblin Walk, and the Night of Holiday Lights; provided, that any notice provided by the City to affected businesses or property owners under such special event permits is also provided to sidewalk vendors with a valid current sidewalk vending permit issued pursuant to this chapter;

32. Within one hundred feet of the Ddowntown Aarea for the duration of a the special event permit for any large-scale special event which includes a street closure; provided, that any notice provided by the City to affected businesses or property owners under such special event permit is also provided to sidewalk vendors with a valid current sidewalk vending permit issued pursuant to this chapter;

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33. If a stationary sidewalk vendor, within areas zoned exclusively for residential use or within one hundred seventy feet of any areas zoned exclusively for residential use;

34. Within five hundred feet of a permitted certified farmers’ market or a permitted swap meet within the hours of operation;

35. Within five hundred feet of an area designated for a temporary special event permit for the duration of the temporary special permit; provided, that any notice provided by the City to affected businesses or property owners under such special event permit is also provided to sidewalk vendors with a valid current sidewalk vending permit issued pursuant to this chapter;

36. Within fifty feet of a public art installation;

37. Within one hundred feet of an open air dining area;

38. Within twenty-five feet of a public pathway, hiking trailhead or entrance; or

39. On any public hiking trail or public pathway.

B. Sidewalk vendors shall ensure that all required insurance is maintained for the duration of the permit and shall show proof of insurance to a City official upon request.

C. Sidewalk vendors must at all times maintain a clearance of not less than forty-eight inches on all sidewalks so as to enable persons to freely pass while walking, running, or using mobility assistance devices.

D. In areas not zoned exclusively for residential use, sidewalk vending is permitted only between the hours of seven a.m. and ten p.m., except that the hours of operation shall not be more restrictive than the hours of operation imposed on other businesses or uses on the same street.

E. In areas zoned exclusively for residential use or within one hundred seventy feet of any areas zoned exclusively for residential use, sidewalk vending is permitted only between the hours of nine a.m. and eight p.m.

F. If a sidewalk vendor of food other than solely prepacked food, the vendor shall possess hand sanitizer for use by the sidewalk vendor and patrons.

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G. If a stationary sidewalk vendor, the vendor shall maintain a clearly designated litter receptacle in the immediate vicinity, marked with a sign requesting use by patrons. The litter receptacle must be large enough to accommodate customer litter without resort to existing litter receptacles located on any block for use by the general public. The vendor’s litter receptacle may not be left on the sidewalk upon leaving any vending location. The vendor shall not empty its litter receptacle into a City refuse container.

H. If a roaming sidewalk vendor vending from a vending cart, the vendor shall maintain a litter receptacle attached to the vending cart large enough to accommodate customer litter without resort to existing litter receptacles located on any block for use by the general public and marked with a sign requesting use by patrons. The vendor shall not empty its litter receptacle into a City refuse container.

I. Sidewalk vendors shall maintain a neat, sanitary, hazard- and trash-free ten-foot radius of the vending location during hours of operation, and prior to leaving any vending location, the sidewalk vendor shall pick up, remove, and dispose of all litter generated by the vending operations within a ten-foot radius of the vending location in the sidewalk vendor’s litter receptacle. Sidewalk vendors shall not throw, deposit, or leave, or permit to be thrown, deposited, or left, any litter, food, or other discarded or abandoned objects, in or upon any street, sidewalk, gutter, storm drain, inlet, catch basin, or other drainage structure, or upon any public or private land in the City, so that the same might be or become a pollutant.

J. Sidewalk vendors shall immediately clean up any food, grease or other fluid or item related to sidewalk vending activities that falls on a sidewalk or public property.

K. If a stationary sidewalk vendor remains in place for one hour or longer, the sidewalk vendor must be located within one hundred feet of a publicly accessible restroom.

L. Sidewalk vendors must ensure that food and merchandise are securely fastened to the vending cart in such a manner that the food or merchandise does not fall off or extend outside of the frame of the vending cart.

M. All food and merchandise shall be stored either inside or affixed to the vending cart or carried by the sidewalk vendor.

N. Vending carts shall not be placed on any public property other than a sidewalk.

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O. Vending carts shall not touch, lean against or be affixed at any time to any building or structure including, but not limited to, poles, signs, trees, lampposts, parking meters, mailboxes, traffic signals, fire hydrants, benches, bus shelters, newsstands, trashcans or traffic barriers, or other objects on public property or in the public right-of-way.

P. All signage and advertising related in any way to the sidewalk vendor must be attached to the vending cart or the sidewalk vendor’s person, and shall not be electrical, flashing, wind- powered or animated.

Q. A vending cart approved by the San Mateo County Health Department to vend one type or types of food may not be used to vend a different type of food.

R. Sidewalk vendors shall possess at all times, while vending, a copy of a valid current permit issued pursuant to this chapter, as well as any other permit required by any other appropriate governmental agency. The sidewalk vendor permit shall be displayed conspicuously at all times on the vending cart or the sidewalk vendor’s person. If multiple sidewalk vendors are staffing a vending cart or working as roaming sidewalk vendors, each person shall wear their permit on their person in a conspicuous manner. With respect to all other required permits, the sidewalk vendor shall display a copy of the permit upon request by authorized City employees.

S. If a sidewalk vendor of food, the vendor shall possess and display in plain view on the vending cart a valid current mobile food facility permit from the San Mateo County Health Department and, if issued by the San Mateo County Health Department, a grade.

T. Sidewalk vendors shall comply with all applicable State and local laws, as amended from time to time, including without limitation Title 18 (Noise Regulations), the County Health Code, State food labeling and preparation requirements, fire codes and regulations, and the Americans with Disabilities Act of 1990 (Public Law 101-336) and other disability access standards (both State and Federal).

U. Not including an attached litter receptacle, vending carts shall not exceed a length of four feet, a width of four feet, or a height, including a roof, umbrella, or awning, of ten feet; provided, that any umbrella or awning shall be no less than seven feet above the surface of the sidewalk.

V. Vending carts shall not be accompanied by accessories, including, but not limited to, tables, chairs, benches and umbrellas, except that one chair and one umbrella may be provided for the purpose of allowing the vendor or an employee to be seated in shade.

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W. Vending carts for merchandise, if stored in the City, shall be fully enclosed by a structure with walls and a roof when not in use for sidewalk vending.

X. Vending carts for food shall be stored in accordance with all requirements of the San Mateo County Department of Public Health.

Y. Vending carts shall have locking wheels to prevent uncontrolled movement.

Z. Vending carts shall not be left unattended.

AA. Vending carts shall not be left overnight on any public property or rights-of way.

BB. Sidewalk vendors shall not engage in any of the following activities:

1. Using verbal or physical conduct that would cause a reasonable person to fear for his or her safety;

2. Intentionally causing physical contact with any member of the public, other than for the purpose of delivering vended items to a customer;

3. Following a person who walks away after expressing a desire to not be vended to;

4. Approaching a person on a bicycle or occupying a motor vehicle other than a commercial vehicle or emergency vehicle offering services to the public;

5. Approaching a person standing in line, seated in an outdoor dining area, or similarly stationary for a specific purpose, so that, to a reasonable person, it is apparent that the purpose would be frustrated by relocation to avoid the sidewalk vendor;

6. Intentionally blocking the path of the person being vended to or who has expressed a desire to not be vended to;

7. Impeding or obstructing ingress to or egress from any private property or any structure, parking space or loading facility;

8. Renting merchandise to customers;

9. Vending lottery tickets, alcohol, cannabis, adult-oriented material, or tobacco kratom or similar products, or electronic cigarette products;

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10. Knowingly making false statements or misrepresentations during the course of vending;

11. Vending illegal or counterfeit products or merchandise;

12. Bartering, exchanging, selling, offering for sale, displaying for sale, or soliciting offers to purchase services;

13. In parks, Iinterfering in any way with anyone engaged in a physical activity or entering onto any park, playing field, sport or similar facility for use by participants or approaching spectators who are watching a sporting activity to vend;

14. To prevent dangerous distractions, making any outcry, blowing a horn, ringing a bell, or using any sound devices or musical instrument for the purpose of attracting the attention of potential patrons;

15. Damaging public or private property, including trees, shrubs, grass, flowers, plants or vegetation;

16. Causing vehicles to stop in traffic lanes or persons to stand in traffic lanes or parking spaces; or

17. Vending in a manner that blocks or obstructs the free movement of vehicles, including parked vehicles. (Ord. 1545 § 3 (part), 2019)

5.43.160 Identification card.

Every sidewalk vendor shall obtain a business registration certificate and pay the required fee issued under Chapter 5.04 and shall have a valid and current registration certificate in their possession at all times when engaged in sidewalk vending. Such certificate shall be displayed to any police officer, deputy or other authorized City employee upon request of such police officer, deputy or authorized City employee. (Ord. 1545 § 3 (part), 2019)

5.43.170 Administrative citations.

A. A violation of this chapter by a sidewalk vendor who has a valid current permit issued by the City pursuant to this chapter is punishable only by an administrative citation, in amounts not to exceed the following:

1. One hundred dollars for a first violation.

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2. Two hundred dollars for a second violation within one year of the first violation.

3. Five hundred dollars for each additional violation within one year of the first violation.

4. The City may revoke a permit issued to a sidewalk vendor for the term of that permit upon the fourth violation or subsequent violations.

B. A person engaged in sidewalk vending without a valid current permit issued pursuant to this chapter is punishable only by an administrative citation pursuant to Article 3 of Chapter 3 of Title 1, in amounts not to exceed the following, in lieu of the amounts set forth in subsection A of this section:

1. Two hundred fifty dollars for a first violation.

2. Five hundred dollars for a second violation within one year of the first violation.

3. One thousand dollars for each additional violation within one year of the first violation.

4. Upon proof of a valid permit issued by the City pursuant to this chapter, the administrative citations set forth in this subsection B shall be reduced to the amounts set forth in subsection A of this section.

C. It shall constitute a new and separate offense for each and every hour during any portion of which a violation of, or failure to comply with, any provision or requirement of this chapter is committed, continued, or permitted by any person.

D. A violation of this chapter shall not be punishable as an infraction or misdemeanor and a person alleged to have violated any provision of this chapter shall not be subject to arrest except when permitted under law. Further, failure to pay an administrative citation issued pursuant to this chapter shall not be punishable as an infraction or misdemeanor. Additional fines, fees, assessments, or any other financial conditions beyond those authorized herein shall not be assessed.

E. When assessing administrative citations pursuant to this chapter, the administrative hearing officer shall take into consideration the person’s ability to pay the fine. The administrative hearing officer shall provide the person with notice of his or her right to request an ability-to-pay determination and shall make available instructions or other materials for requesting an ability- to-pay determination. The person may request an ability-to-pay determination at adjudication or

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while the judgment remains unpaid, including when a case is delinquent or has been referred to a comprehensive collection program.

F. If the person meets the criteria described in subdivision (a) or (b) of California Government Code Section 68632, the City shall accept, in full satisfaction, twenty percent of an administrative citation imposed pursuant to this chapter.

G. The administrative hearing officer may allow a person to complete community service in lieu of paying the total administrative citation, may waive the administrative citation, or may offer an alternative disposition. (Ord. 1545 § 3 (part), 2019)

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