San Clemente City Council
May 3, 2022

Agenda
MAY 3, 2022 REGULAR CITY COUNCIL MEETING AGENDA.PDF
Meeting Materials
4A(1) - COUNCIL MINUTES 4-19-22.PDF
4C(1) - WARRANT REGISTER 4-22-22.PDF
4C(2) - WARRANT REGISTER 4-29-22.PDF
4D - NOTICE OF COMPLETION FOR THE STORM DRAIN IMPROVEMENTS AT N EL CAMINO REAL AND CAMINO SAN CLEMENT.PDF
4E - NOTICE OF COMPLETION FOR THE WELL FILTER PLANT
REHABILITATION AND CHEMICAL STORAGE BLDG PN 16408.PDF
4F - APPROVAL OF CONTRACT FIFTH AMENDMENT WEST COAST CODE CONSULTANTS FOR ASNEEDED BLDG PLAN CKS.PDF
8A - ADOPTION OF THE DRAFT 2022-2023 ANNUAL ACTION PLAN FOR EXPENDITURES OF COM DEV BLOCK GRANT FUNDS.PDF
8B - WEED ABATEMENT 2022.PDF
10A - BICYCLE REPAIR ORDINANCE.PDF
10B - ZONING FOR ELECTRICAL VEHICLE EV DEALERSHIPS.PDF
10C - CITY MANAGER CONTRACT AUTHORITY.PDF
10D - CALLING GENERAL MUNICIPAL ELECTION OF NOVEMBER 8, 2022.PDF

1. Documents:

2. Documents:

CITY OF SAN CLEMENTE

REGULAR CITY COUNCIL

MEETING AGENDA

SCAN QR CODE FOR FULL AGENDA PACKET
San Clemente Community Center Auditorium May 3, 2022
100 N. Calle Seville 5:00 p.m. – Business Meeting I
San Clemente, California 6:00 p.m. – Closed Session
www.san-clemente.org 7:00 p.m. – Business Meeting II
Information concerning City Council Meeting protocols and procedures is contained at the end of this agenda.

RULES FOR ADDRESSING COUNCIL
• Members of the public may address the City Council on matters within the jurisdiction of the City of San Clemente.
• If you wish to address Council, please complete one of the blue speaker cards located at the entrance to the Community Center Auditorium and turn it in to the City Clerk or Deputy City Clerk. • Persons wishing to address Council concerning an agendized item will be invited to address Council during the time that Council is considering that particular agenda item. Persons wishing to address Council concerning a non-agendized issue will be invited to address Council during the “Oral Communications” portion of the meeting. • When invited by the Mayor, please step to the podium, and if you wish, state your name and the City in which you reside, and make your presentation. Please limit your presentation to three minutes.

Regular City Council Meeting Agenda of May 3, 2022 Page 2 BUSINESS MEETING PART 1 (5:00 P.M.)

CALL TO ORDER
INVOCATION – Pastor Karl Stuckenberg, St. Andrews by the Sea United Methodist Church.

PLEDGE OF ALLEGIANCE

ROLL CALL

1. Motion waiving reading in full of all Resolutions and Ordinances.

2. Consideration of agendizing items requiring immediate action. Any items agendized will be considered under New Business, unless otherwise determined by a majority vote of the City Council.

3. Oral Communications (30 Minutes). Members of the audience who wish to address Council on matters that are within the jurisdiction of the City of San Clemente, but not separately listed on the agenda, may do so during the Oral Communications portion of the meeting. Speakers may address Council once during Oral Communications, with each speaker being allotted 3 minutes in which to give his or her presentation. Speaker order is determined by the order in which speaker cards are provided to the City Clerk or Deputy City Clerk at the meeting.

When invited by the Mayor, please step to the podium, and if you wish, state your name and the City in which you reside, and make your presentation. Subject to very limited exceptions, Council is not permitted to discuss or take action on items that do not appear on the agenda.

MISSION STATEMENT
The City of San Clemente, in partnership with the community we serve, will foster a tradition dedicated to:

Maintaining a safe, healthy atmosphere in which to live, work and play; Guiding development to ensure responsible growth while preserving and enhancing our village character, unique environment and natural amenities; Providing for the City’s long-term stability through promotion of economic vitality and diversity…
Resulting in a balanced community committed to protecting what is valued today while meeting tomorrow’s needs.

Regular City Council Meeting Agenda of May 3, 2022 Page 3

4. Consent Calendar. All items listed on the Consent Calendar are considered to be routine and will be enacted by one motion without discussion unless Council, Staff, or the public requests removal of an item for separate discussion and action.

A. City Council Minutes
Staff Recommendation
(1) Approve the minutes of the Regular City Council meeting of April 19, 2022.

B. Commission/Committee Minutes
None.

C. Warrant Register
Approve Wire Transfer Nos.
2633 through 2638 and Warrant Nos.
580291 through 580432, paid on
4-22-22, in the amount of…….……….……..…..…….…..……..$1,507,917.84 Approve Wire Transfer Nos.
2639 through 2640 and Warrant Nos.
580433 through 580575, paid on
4-29-22, in the amount of…….……….……..…..…….…..….…..$ 848,348.11 TOTAL WARRANT REGISTER……..………...$ 2,356,265.95
Payroll Register

Approve Warrant Nos. 862 through 863,
Automatic Deposit Advises 77827
through 78091, for the period
4-4-22 through 4-17-22, paid
on 4-22-22, in the amount of………..……..…..………….………$ 422,744.05 TOTAL PAYROLL REGISTER…………………………………...$ 422,744.05
D. Notice of Completion – Storm Drain Improvements at North El Camino Real and Camino San Clemente Pages 4D-1 through 4D-6
Staff Recommendation

1. Accept the Storm Drain Improvements at North El Camino Real and Camino San Clemente, from the contractor, GCI Construction, Project No. 10016.

Staff Recommendation Continued on Next Page
Regular City Council Meeting Agenda of May 3, 2022 Page 4

2. Authorize the Public Works Director/City Engineer to execute and record, the Notice of Completion for Storm Drain
Improvements at North El Camino Real and Camino San
Clemente.

3. Authorize the City Clerk to release the Payment Bond 35 days from the recordation of the Notice of Completion upon verification with the Engineering Division that no liens have been levied against the Contractor, GCI Construction, Inc.

E. Notice of Completion – Well Filter Plant Rehabilitation and Chemical Storage Building Pages 4E-1 through 4E-7
Staff Recommendation

1. Accept the Well Filter Plant Rehabilitation and Chemical Storage Building, from the contractor SCW Contracting Corporation, Project No. 16408.

2. Authorize the Public Works Director/ City Engineer to execute and record, the Notice of Completion for the Well Filter Plant Rehabilitation and Chemical Storage Building.

3. Authorize the City Clerk to release the Payment Bond 35 days from the recordation of the Notice of Completion upon verification with the Engineering Division that no liens have been levied against the Contractor, SCW Contracting Corporation.

F. Contract Amendment – As-Needed Building Plan Check Services Pages 4F-1 through 4F-34
Staff Recommendation
Approve, and authorize the City Manager to execute, Amendment No. 5 to Contract AC-826, by and between the City of San Clemente and West Coast Code Consultants, providing as-needed building code inspection and plan check services. This amendment increases the contract amount to $385,000, an increase of $100,000.

5. Reports.

A. Commissions and Committees
B. City Manager

C. City Attorney
D. Council Members
E. Council Subcommittee Updates
Regular City Council Meeting Agenda of May 3, 2022 Page 5 CLOSED SESSION (6:00 P.M.)
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code section 54956.9(d)(4) Number of Cases: 2
BUSINESS MEETING PART 2 (7:00 P.M.)

6. Closed Session Report - City Attorney.

7. Special Presentations.

A. Presentation by Senator Bates Concerning SB-1224 (Bates):

Watersheds: Wildlife Habitat: Counties of Orange and San Diego Presentation by Senator Bates concerning SB 1224 (Bates): Watersheds:
wildlife habitat: Counties of Orange and San Diego.

B. Computerized Maintenance Management Program Presentation (Agendized at the April 5, 2022 City Council Meeting by Mayor James, with support of Mayor Pro Tem Duncan and Councilmember Ward) Presentation by Public Works Director Koger concerning the City’s Computerized Maintenance Management Program.

C. Presentation of Proclamation – Drowning Prevention Awareness Season
Presentation of Proclamation to Chief Capobianco, Orange County Fire Authority, proclaiming May through August as “Drowning Prevention Awareness Season.”
D. Presentation of Proclamation – Older Americans Month Presentation of Proclamation to Beth Apodaca, Director of the Dorothy Visser Senior Center, proclaiming May as Older Americans Month.

E. Presentation of Proclamation – San Clemente Elks Club - Youth Week Presentation of Proclamation to San Clemente Elks Club, proclaiming May 1 – 7 2022, as Youth Week.

F. Update on Homeless Issue (April Update to be provided at May 25, 2022 Meeting)
Regular City Council Meeting Agenda of May 3, 2022 Page 6

8. Public Hearings. The Public Hearing process includes a staff presentation, a presentation by the applicant not to exceed ten (10) minutes, and public testimony (not to exceed three minutes per speaker). Following closure of the Public Hearing, the City Council will respond to questions raised during the hearing, discuss the issues, and act upon the matter by motion.
7:30 p.m.

A. 2022-23 Annual Action Plan for Expenditures of Community Development Block Grant Pages 8A-1 through 8A-46
Public Hearing relating to the submission of the 2022-2023 Annual Action Plan for expenditures of the Community Development Block Grant.

Staff Recommendation

1. Approve, and adopt the Draft 2022-23 Annual Action Plan for the use of Community Development Block Grant Funds (CDBG).

2. Authorize the City Manager to submit the Annual Action Plan to Housing and Urban Development (HUD) to execute the HUD
Contract.

3. Accept the grant revenues of $329,535 from HUD to Account No. 017-000-33712.

4. Authorize a related budget appropriation of $329,535 to the CDBG fund for the amounts in the 2022-23 Action Plan.

B. Weed Abatement Program 2022 Pages 8B-1 through 8B-8
Public Hearing to consider all objections or protests, if any, to the proposed abatement of weeds, rubbish, refuse and dirt upon streets, sidewalks, parkways and private property within the City of San Clemente.

Staff Recommendation

Adopt a Resolution entitled A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF SAN CLEMENTE, CALIFORNIA, ORDERING THE

DIRECTOR OF COMMUNITY DEVELOPMENT TO ABATE THE

NUISANCES BY HAVING THE WEEDS, RUBBISH, REFUSE AND DIRT

REMOVED FROM VACANT PROPERTIES AND UNOCCUPIED,

DEVELOPED PROPERTIES WITHIN THE CITY AND NOTIFYING THE
STATE, COUNTY, OR ANY OTHER PUBLIC AGENCY.

9. Unfinished Business.

None.

Regular City Council Meeting Agenda of May 3, 2022 Page 7

10. New Business.

A. Consideration of a Bike Repair Ordinance (Agendized at the February 15, 2022 City Council Meeting by Mayor James, with support of Councilmember Ferguson and Councilmember Ward). Pages 10A-1 through 10A-5
Report from the Community Development Director concerning a potential amendment to the municipal code to regulate bicycle repairs in public.

Staff Recommendation
Provide direction to staff whether to initiate an amendment to the San Clemente Municipal Code to regulate bicycle repairs in public.

B. Zoning - Electric Vehicle Dealerships (Agendized at the April 5, 2022 City Council Meeting by Mayor Pro Tem Duncan, with support of Councilmember Ward and Councilmember Knoblock). Pages 10B-1 through 10B-8
Report from the Economic Development Officer concerning zoning for electric vehicle dealerships.

Staff Recommendation

Receive and file the Administrative Report, dated May 3, 2022, and on file with the City Clerk.

C. Contract Authority - City Manager (Agendized at the April 12, 2022 City Council Meeting by Councilmember Ferguson, with support of Councilmember Knoblock and Mayor James) Pages 10C-1 through 10C21 Report from the City Manager concerning the City Manager’s Contract Authority to execute contracts on behalf of the City not exceeding $50,000.

Staff Recommendation
Receive and file the Administrative Report, dated May 3, 2022, and on file with the City Clerk.

Regular City Council Meeting Agenda of May 3, 2022 Page 8 D. Call of General Municipal Election of November 8, 2022 Pages 10-D1 through 10D-13
Report from the City Clerk concerning the Calling of the General Municipal Election on November 8, 2022.

Staff Recommendation

1. Adopt Resolution No. 22-13 entitled A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA,

CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL
ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022 FOR

THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE

PROVISIONS OF LAWS OF THE STATE OF CALIFORNIA
RELATING TO GENERAL LAW CITIES.

2. Adopt Resolution No. 22-14 entitled A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA,

REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY

OF ORANGE TO CONSOLIDATE A GENERAL MUNICIPAL
ELECTION TO BE HELD ON NOVEMBER 8, 2022, WITH THE

GENERAL ELECTION TO BE HELD ON THAT DATE PURSUANT
TO SECTION 10403 OF THE ELECTIONS CODE.

3. Adopt Resolution No. 22-15 entitled A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA,

ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE

OFFICE PERTAINING TO CANDIDATE STATEMENTS

SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON
TUESDAY, NOVEMBER 8, 2022.

4. Determine whether to adopt the optional Resolution No. 22-16 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SAN CLEMENTE, CALIFORNIA, PROVIDING FOR THE

CONDUCT OF A SPECIAL RUNOFF ELECTION FOR ELECTIVE

OFFICES IN THE EVENT OF A TIE VOTE AT ANY MUNICIPAL
ELECTION.

11. Reports (continued from Business Meeting Part 1).

A. Commissions and Committees
B. City Manager
C. City Attorney
D. Council Members
E. Council Subcommittee Updates
Regular City Council Meeting Agenda of May 3, 2022 Page 9

12. Adjournment.

Adjourn to an Adjourned Regular Meeting to be held on May 25, 2022 at 3:00 p.m. for the purpose of conducting a Public Hearing to consider the proposed 2022/2023 Budget. Part 1 of the Adjourned Regular Business Meeting will commence at 5:00 p.m. and Closed Session will begin at 6:00 p.m. Part 2 of the Adjourned Regular Business Meeting will commence at 7:00 p.m. The meeting will take place in the Community Center Auditorium, located at 100 N. Calle Seville, San Clemente.

Note: The Regular scheduled meeting of May 17, 2022 has been cancelled.

Items to be Considered at a Future Meeting

Agenda Item Tentative Meeting Date
Permit Streamlining May 25, 2022
Outlets Conditional Use Permit May 25, 2022
Human Trafficking/Massage Parlors May 25, 2022
Regular City Council Meeting Agenda of May 3, 2022 Page 10

CITY COUNCIL MEETING PROCEDURES

PRESENTATION OF WRITTEN MATERIALS TO COUNCIL
In order to ensure that Councilmembers have adequate time to consider written materials concerning agenda items, it is strongly recommended that such materials be submitted to the City Clerk by noon the date preceding the Council meeting.

MEETINGS RECORDED AND TELEVISED
City Council meetings are broadcast live and are replayed periodically on Cox Communications Local Access Channel 854. Meetings are also available for live-stream or post meeting viewing from the City’s website. Meetings are also recorded via audio CD and/or DVD and retained as a City record in accordance with the City’s records retention schedule.

USE OF ELECTRONIC VISUAL AIDS BY PUBLIC AT MEETINGS
To allow staff adequate time to confirm software compatibility, individuals wishing to utilize electronic visual aids to supplement their oral presentations at the meeting, must submit the electronic files to the City Clerk by no later than 12:00 p.m. on the day of the meeting. Only compatible electronic formats will be permitted to be used on City audio/visual computer equipment. Staff makes no guarantee that such material will be compatible, but will use its best efforts to accommodate the request.

LENGTH OF MEETINGS
At 11:00 p.m., the City Council will determine which of the remaining agenda items can be considered and acted upon at this meeting and will continue all other agenda items to a future meeting.

AMERICANS WITH DISABILITIES ACT
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability-related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (949) 361-8200. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting.

COMMUNICATION DEVICES
To minimize meeting distractions and sound system interference, please be sure all personal communication devices are turned off or on silent mode.

MEETING SCHEDULE
Regular Council Meetings are held on the first and third Tuesdays of each month in the Community Center Auditorium, located at 100 North Calle Seville, San Clemente. Part 1 of the Business Meeting will begin at 5:00 p.m. and Closed Session begins at 6:00 p.m. Part 2 of the Business Meeting will commence at 7:00 p.m. Additional meetings of the City Council may be called as needed.

AGENDAS, ADMINISTRATIVE REPORTS AND SUPPLEMENTAL WRITTEN MATERIALS Agendas and Administrative Reports are available for review and/or copying at the City Clerk’s Department as soon as agendas are posted (a minimum of 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting).

Agendas and Administrative Reports can also be viewed at the San Clemente Library, located at 242 Avenida Del Mar, or by accessing the City’s website at www.san-clemente.org. An “Inspection Copy” of agenda materials is also located at the entrance to the Community Center during meetings for public review. All written material distributed to a majority of the Council after the original agenda packet was distributed is available for public inspection in the City Clerk’s Department, located at 910 Calle Negocio, San Clemente, during normal business hours.

The City Clerk’s Department offers an agenda packet subscription service free of charge. If you wish to receive email copies of City Council agendas, which include hyperlinks to staff reports and other back-up material, register at http://san-clemente.org/enotification.
5-3-22 I 4A(l)

CITY OF SAN CLEMENTE
City Council Minutes
Regular Meeting - April 19, 2022
These minutes reflect the order in which items appeared on the meeting agenda and do not necessarily reflect the order in which items were actually considered.

A Regular Meeting of the San Clemente City Council was called to order by Mayor James on April 19, 2022 at 5:00 p.m. in the San Clemente Community Center Auditorium, located at 100 N. Calle Seville, San Clemente.

PRESENT DUNCAN, FERGUSON,KNOBLOCK,WARD,MAYORJAMES
ABSENT None.

STAFF PRESENT Erik Sund, City Manager; Scott Smith, City Attorney; Joanne Baade, City Clerk; Laura Campagnolo, Legislative Administrator; Megan Jimenez, Deputy City Clerk
* * *
BUSINESS MEETING PART 1

INVOCATION AND PLEDGE OF ALLEGIANCE
Lead Pastor Jared Powell, Paradigm Church, gave the invocation and led the Pledge of Allegiance.

1. WAIVER TO READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES

MOTION BY COUNCILMEMBER WARD, SECOND BY MAYOR PRO TEM
DUNCAN, CARRIED 5-0, to waive reading in full of all Resolutions and Ordinances.

2. CONSIDERATION OF AGENDIZING ITEMS REQUIRING IMMEDIATE ACTION None.
5-3-22 I 4A( 1 )-1
City Council Minutes - Regular City Council Meeting of April 19, 2022 Page 2

3. ORAL COMMUNICATIONS
Public Records Act
Amanda Quintanilla narrated a PowerPoint entitled "Public Records Request". A hard copy of the presentation is on file with the City Clerk.

Anon commented on the Public Records Act and her request with the City.

4. CONSENT CALENDAR

MOTION BY COUNCILMEMBER WARD, SECOND BY MAYOR PRO TEM
DUNCAN, CARRIED 5-0, to approve the Consent Calendar, with the removal of items 4A 1, 4A2, 402 and 4G.

B. Commission/Committee Minutes
C.

None.

Warrant Register

MOTION BY COUNCILMEMBER WARD, SECOND BY MAYOR PRO TEM
DUNCAN, CARRIED 5-0, to:

Approve Wire Transfer Nos.
2625 through 2630 and Warrant Nos.
580019 through 580148, paid on
4-8-22, in the amount of ..... ............. ... .............. ..... ..... ..... $ 3,380,884.13 Approve Wire Transfer Nos.
2631 through 2632 and Warrant Nos.
580149 through 580290, paid on
4-15-22, in the amount of ......... ........... ... .......... ......... .... .... $ 909,802.18 TOTAL WARRANT REGISTER. .......... ......... $ 4,290,686.31 5-3-22 I 4A( 1 )-2
City Council Minutes - Regular City Council Meeting of April 19, 2022 Page 3 D.

Payroll Register

MOTION BY COUNCILMEMBER WARD, SECOND BY MAYOR PRO TEM
DUNCAN, CARRIED 5-0, to:

Approve Automatic Deposit Advises 77567
through 77826, for the period
3-21-22 through 4-3-22, paid
on 4-8-22, in the amount of .............................................. $ 423,664.46 TOTAL PAYROLL REGISTER ........................................ $ 423,664.46 Second Reading and Adoption of Ordinances
(1) Ordinance No. 1728 (Second Reading)- Solid Waste Management

MOTION BY COUNCILMEMBER WARD, SECOND BY MAYOR PRO
TEM DUNCAN, CARRIED 5-0, to adopt Ordinance No. 1728 entitled AN

ORDINANCE OF THE CITY COUNCIL OF CITY OF SAN CLEMENTE,
CALIFORNIA AMENDING CHAPTER 8.28 OF TITLE 8 OF THE SAN

CLEMENTE MUNICIPAL CODE RELATING TO SOLID WASTE
MANAGEMENT AND REPEALING CHAPTER 8.68 OF TITLE 8 OF

THE SAN CLEMENTE MUNICIPAL CODE RELATING TO SOLID
WASTE REDUCTION AND RECYCLING.

E. Resolutions
None.

F. Contracts and Agreements
(1) Lease Agreements for Concession Operations at the North Beach Depot Building

MOTION BY COUNCILMEMBER WARD, SECOND BY MAYOR PRO
TEM DUNCAN, CARRIED 5-0, to approve, and authorize the Mayor to execute, a Lease Agreement (Contract No. C22-22) by and between the City of San Clemente and Bicycles San Clemente to operate a business out of the North Beach Depot building, for a 5-year term ending April 30, 2027.
5-3-22 I 4A( 1 )-3
City Council Minutes - Regular City Council Meeting of April 19, 2022 Page 4

ITEMS REMOVED FROM THE CONSENT CALENDAR FOR DISCUSSION
4A. City Council Minutes
(1) Adjourned Regular City Council Meeting Minutes of April 5, 2022 Following discussion, MOTION BY COUNCILMEMBER WARD, SECOND BY COUNCILMEMBER KNOBLOCK, CARRIED 5-0, to approve the
minutes of the Adjourned Regular City Council meeting of April 5, 2022 as written.
(2) Adjourned Regular City Council Meeting Minutes of April 12, 2022 Amanda Quintanilla requested that her public comments be revised in the minutes to more specifically capture her comments made at the Adjourned Regular City Council meeting of April 12, 2022.

MOTION BY COUNCILMEMBER WARD, SECOND BY MAYOR PRO TEM
DUNCAN to approve the minutes of the Adjourned Regular City Council meeting of April 12, 2022.

SUBSTITUTE MOTION BY COUNCILMEMBER FERGUSON to amend the minutes as stated by the commenter (Amanda Quintanilla). The motion died for lack of a second.

THE ORIGINAL MOTION ON THE FLOOR WAS VOTED ON AND
CARRIED 4-1 (COUNCILMEMBER FERGUSON VOTING NOE). For ease of reference, the action taken was to approve the minutes of the Adjourned Regular City Council meeting of April 12, 2022 as written. 40(2). Ordinance No. 1729 (Second Reading) - Minimum Staffing for Fire Emergency Response Vehicles
Brad (No last name provided) opined that the ordinance limits the flexibility of the Council to adjust to budgetary issues.

MOTION BY COUNCILMEMBER WARD, SECOND BY MAYOR PRO TEM
DUNCAN, CARRIED 4-1 (COUNCILMEMBER FERGUSON VOTING NOE), to adopt Ordinance No. 1729 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA, ADDING CHAPTER 8.14

TO THE SAN CLEMENTE MUNICIPAL CODE REGARDING MINIMUM

STAFFING FOR FIRE EMERGENCY RESPONSE VEHICLES AND FINDING

THE ORDINANCE NOT SUBJECT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT.
5-3-22 I 4A( 1 )-4
City Council Minutes - Regular City Council Meeting of April 19, 2022 Page 5 4G(1 ). Designation of Legal Fees
At the suggestion of City Attorney Smith, Councilmember Ferguson recused herself from participation on this item because of potential financial interests; left the dais at 5:29 p.m. and joined the audience.

Brad Malamud opined the City Attorney should recuse himself from this issue due to a financial interest; urged Council to waive privilege and release all withheld records to end litigation.

Amanda (No last name provided) expressed her concerns over this item being discussed during the regular business meeting rather than in Closed Session.

Laura Ferguson, Councilmember, speaking from the public podium, commented that Council would not need to designate additional legal fees if it waived privilege and released the with held records.

City Manager Sund and City Attorney Smith reviewed the contents of the Administrative Report and responded to Council inquiries.

MOTION BY MAYOR PRO TEM DUNCAN, SECOND BY COUNCILMEMBER WARD, to:

1. Approve the estimated legal costs for the matter Laura Ferguson v. City of San Clemente (Writ of Mandate).

2. Approve a supplemental appropriation from the General Fund's Unassigned Fund Balance in the amount of $128,000 to Other Legal Services, Account No. 001-203-43635-000-00000.

SUBSTITUTE MOTION BY COUNCILMEMBER KNOBLOCK to obtain a thirdparty municipal law expert to review the withheld records with Council in Closed Session, defer the approval of additional legal fees until Council has reviewed the records, and place any additional defense by Best Best & Krieger on hold.

The City Attorney is to inform Council if any deadlines will be negatively affected by a hold on the attorney's defense. The motion died for lack of a second.

THE ORIGINAL MOTION ON THE FLOOR WAS VOTED ON AND CARRIED 3-1-1 (COUNCILMEMBER KNOBLOCK VOTING NOE AND
COUNCILMEMBER FERGUSON RECUSING). For ease of reference, the action taken was to:

1. Approve the estimated legal costs for the matter Laura Ferguson v. City of San Clemente (Writ of Mandate).

Motion continued on following page
5-3-22 I 4A(1 )-5
City Council Minutes - Regular City Council Meeting of April 19, 2022 Page 6

2. Approve a supplemental appropriation from the General Fund's Unassigned Fund Balance in the amount of $128,000 to Other Legal Services, Account No. 001-203-43635-000-00000.

MOTION BY MAYOR JAMES, SECOND BY MAYOR PRO TEM DUNCAN,
CARRIED 4-0-1 (COUNCILMEMBER FERGUSON RECUSING), to retain a third-party attorney who is knowledgeable in municipal law to review the withheld records with Council, and opine on the suitability of withholding the subject records.

Councilmember Ferguson returned to the dais at 6:05 p.m.

CLOSED SESSION

MOTION BY MAYOR PRO TEM DUNCAN, SECOND BY COUNCILMEMBER KNOBLOCK, to defer the Reports section of the agenda to part two of the business meeting and recess to Closed Session , to discuss the following:

A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Existing litigation pursuant to Government Code section 54956.9(d)(1) Number of Cases: 2
Case Name: City of San Clemente v. Foothill/Eastern Transportation Corridor Agency and County of Orange
Case Number: OCSC 30-2017-00934703-CU-PT-CXC
Case Name: Housing is a Human Right v. the County of Orange and City of San Clemente
Case Number: 30-2019-01098573-CU-WM-CJC

2. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code section 54956. 9( d)(2)
Number of potential cases: 1
City Attorney Smith read a disclosure statement that explained why Closed Session Item 2 qualifies to be considered in Closed Session.

Anon 1787 narrated a PowerPoint on communications with the District Attorney and redactions on the City's website. A hard copy of the presentation is on file with the City Clerk.
5-3-22 I 4A( 1 )-6
City Council Minutes - Regular City Council Meeting of April 19, 2022 Page 7 Brad Malamud disagreed with the City Attorney's statement, asserted that litigation was not threatened with regard to personal information on the City's website, and opined that discussing Closed Session Item 2 in Closed Session would constitute a Brown Act violation.

SUBSTITUTE MOTION BY COUNCILMEMBER KNOBLOCK, SECOND BY
COUNCILMEMBER FERGUSON, FAILED 2-3 (COUNCILMEMBER WARD, MAYOR PRO TEM DUNCAN, AND MAYOR JAMES VOTING NOE), to not discuss Closed Session item 2 Anticipated Litigation in Closed Session and only have the discussion in part two of the business meeting under item 1 0A.

THE ORIGINAL MOTION ON THE FLOOR WAS VOTED ON AND CARRIED 4-1 (COUNCILMEMBER FERGUSON VOTING NOE). For ease of reference, the action taken was to defer the Reports section of the agenda to part two of the business meeting and recess to Closed Session at 6:16 p.m. to discuss the following:

A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Existing litigation pursuant to Government Code section 54956.9(d)(1) Number of Cases: 2
Case Name: City of San Clemente v. Foothill/Eastern Transportation Corridor Agency and County of Orange
Case Number: OCSC 30-2017-00934703-CU-PT-CXC
Case Name: Housing is a Human Right v. the County of Orange and City of San Clemente
Case Number: 30-2019-01098573-CU-WM-CJC

2. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code section 54956.9(d)(2)
Number of potential cases: 1
BUSINESS MEETING PART 2
The Regular Business Meeting convened at 7:00 p.m., with all Councilmembers present.

6. Closed Session Report - City Attorney
City Attorney Srnith announced that Council took no reportable action during this evening's Closed Session.
5-3-22 / 4A( 1 )-7
City Council Minutes - Regular City Council Meeting of April 19, 2022 Page 8

7. Special Presentations
A. HOV Lane Improvements on the 1-5 Freeway
Amanda (No last name provided) voiced concern with the similarities between this project and the Transportation Corridor Agency's alternative

14. Dawn Urbanek commented on her concerns related to the project and its future impacts.

Mike (No last name provided), San Clemente, spoke in general support of the project and relayed his experience with traffic in the project area.

Josue Vaglienty and Fernando Chavarria of the Orange County Transportation Authority (OCTA) narrated a PowerPoint presentation entitled "Update on Interstate 5 Improvement Project from San Diego County Line to Avenida Pico" and responded to Councilmember inquiries concerning the proposed Interstate 5 improvements between the San Diego County line and Avenida Pico. A hard copy of the presentation is on file with the City Clerk.

B. Doheny Ocean Desalination Project Overview (Agendized at the March 1, 2022 City Council Meeting by Councilmember Knoblock, with support of Mayor Pro Tern Duncan and Mayor James)
Rick Shintaku, South Coast Water District, narrated a PowerPoint presentation entitled "Doheny Ocean Desalination Project Overview" and responded to Councilmember inqu1nes concerning the proposed Doheny Ocean Desalination Project. A hard copy of the presentation is on file with the City Clerk.

Utilities Director Rebensdorf responded to Council inquiries regarding the City's water supply and current usage.

Aaron Washington commented on his experience with desalination in the Navy, need for the project and his concerns with the cost.

MOTION BY COUNCILMEMBER KNOBLOCK, SECOND BY MAYOR
JAMES, CARRIED 5-0, to initiate a letter of interest on behalf of the City to initiate an analysis of potential costs and impacts.
5-3-22 / 4A( 1 )-8
City Council Minutes - Regular City Council Meeting of April 19, 2022 Page 9 C.

D.

Update on Homeless Issue (March Update)
City Manager Sund provided an update on the removal of homeless encampments at the State Park on April 20, 2022.

Deputy Community Development Director Atamian presented the City's Outreach and Engagement Report for the month of March 2022 and responded to Council inquiries. A hard copy of Mr. Atamian's report is on file with the City Clerk.

Employee Service Awards
City Manager Sund recognized Jason Anderson as the 2021 Employee of the Year and Jonathan Lightfoot as the 2021 Core Values Award Recipient.

8. Public Hearings.

None.

9. Unfinished Business.

A. Consideration of a Tile Mural installation in Courtney's Sandcastle Playground
Grace LeRoy-Loge, Chair of Courtney's Sandcastle Charitable Foundation board, commented on the value of the tile mural honoring past and present board members.

MOTION BY COUNCILMEMBER KNOBLOCK, SECOND BY MAYOR
JAMES, CARRIED 5-0, to approve the installation of a tile mural in Courtney's Sandcastle Playground Sensory Garden and that the tile mural display conform to the same guidelines consistent with the Public Art in Public Places/C.A.R.E Program.

10. New Business.

A. Redactions of Public Comments on the City Website (Agendized unanimously at the April 5, 2022 City Council Meeting.) Anon 17766 B narrated a PowerPoint presentation regarding personal information on the City's website. A hard copy of the presentation is on file with the City Clerk.
5-3-22 I 4A( 1 )-9
City Council Minutes - Regular City Council Meeting of April 19, 2022 Page 10 Amanda Quintanilla narrated a PowerPoint presentation entitled "The Doxing of San Clemente Residents". A hard copy of the presentation is on file with the City Clerk.

Mike (No last name provided) commented on his experience of being doxed, and opined that the "chilling effect" should not be present in government.

Brad Malamud opined that the posting of certain comments on the City's website was politically motivated.

Following discussion, MOTION BY COUNCILMEMBER WARD, SECOND BY MAYOR PRO TEM DUNCAN, CARRIED 5-0, to direct staff to close the two website portals, one containing public comments and the other containing documents provided by Councilmember Ward. The public comments that will be removed will be attached to the meeting minutes of the November 23, 2020 City Council meeting. The documents provided by Councilmember Ward will be attached to the agenda of the November 23, 2020 City Council meeting.

Additionally, Council directed staff to contact the authors of the public comments to notify them the City will redact their private email addresses from the City website unless the author requests to have their information remain. City Staff is to notify Council when the portals have been removed. 11 . Reports (Continued from Business Meeting Part 1 ).

A. Commissions and Committees
(1) Scheduling of Meetings to Interview and Appoint Individuals to Serve on Various City Commissions and Committees
Legislative Administrator Campagnolo reviewed the contents of the Administrative Report and, along with City Clerk Baade, responded to Council Inquiries.

Council set June 1, 2022 and June 15, 2022 at 6:00 p.m. as the interview dates for Commission and Committee vacancies. Council requested to simplify the application process for those individuals who have most recently been appointed to a Commission or Committee. Council permitted the previously submitted applications to be used again for those individuals interested in re-applying, at the preference of the applicant. Council also provided direction to:
5-3-22 / 4A( 1 )-10
City Council Minutes - Regular City Council Meeting of April 19, 2022 Page 11

1. Authorize the Legislative Administrator to advertise to fill 19 vacancies on the Planning Commission, Golf Course
Committee, Beaches, Parks and Recreation Commission,
Human Affairs Committee, Public Safety Committee and
Investment Advisory Committee. All positions are for twoyear terms to expire June 30, 2024.

2. Authorize the Legislative Administrator to advertise to fill 1 vacancy on the Planning Commission for a one-year term to expire June 30, 2023, to fill the position of Hannah Tyler who recently resigned.

3. Establish June 1, 2022 and June 15, 2022 at 6:00 p.m. as the dates and time to interview and appoint individuals to fill the upcoming vacancies.

B. City Manager
Springtacular Event
City Manager Sund recognized Beaches, Parks and Recreation staff on the success of the Springtacular event.

Vista Hermosa Aquatics Center Pool Maintenance
City Manager Sund provided an update on the repairs to the lap pool at the Vista Hermosa Aquatics Center, noting that additional facilities are available to the public during this closure.

Announcement of Contracts Approved and Executed by the City Manager
City Manager Sund reported that he executed the following professional services contracts under his signature authority: 1) Public Safety Consulting - 1st Amendment to Independent Administrative Investigation in the amount of $27,000 (an increase of $2,000); 2) Heat Transfer Solutions - Barometric Damper Design in the amount of $9,500; 3) Molly Perry - Project Management and Advisory Consulting Services in the amount of $50,000; 4) Duncan Engineering - Marine Structural Assessment for the T-Street Overpass in the amount of $11,750; 5) New City America - Investigation and Formation of a New Downtown San Clemente Property Assessment District in the amount of $40,000.
5-3-22 I 4A( 1 )-11
City Council Minutes - Regular City Council Meeting of April 19, 2022 Page 12 Healthcare Community Roundtable
Assistant to the City Manager Savage provided information on the upcoming Community Healthcare Roundtable scheduled for April 23, 2022, at the Community Center Auditorium at 10:00 a.m.

C. City Attorney
None.

D. Council Members
San Clemente Annex Library
Mayor James reported that City Manager Sund and he met with the County Librarian and Director of Community Resources with regard to their willingness to operate a library annex in the Talega area; stated the City Manager will research the availability of restricted funds to construct a prefab building to accommodate the annex library and a possible meeting room.

Tree Planting at the 16th Hole at the Municipal Golf Course Mayor James reported that the tree at the 15th hole at the Municipal Golf Course has been planted and a dedication ceremony will take place on Arbor Day, April 29, 2022.

Performing Arts Amphitheater
Councilmember Ferguson, with the support of Councilmember Knoblock and Mayor James, agendized the possibility of establishing a citizens committee for an amphitheater for the Council meeting of July 19, 2022. A staff report that identifies potential sites for an amphitheater is to be prepared.

Code Enforcement
Councilmember Knoblock, with the support of Mayor James, agendized for Closed Session, the expired deadline for Code Enforcement corrections at the ARCO gas station at 422 Avenida de la Estrella.

Recognition of Orange County Sheriff's Department (OCSD) Mayor Pro Tern Duncan acknowledged the successful efforts of the San Clemente Police Services/OCSD in solving a string of credit card thefts. 5-3-22 / 4A( 1 )-12
City Council Minutes - Regular City Council Meeting of April 19, 2022 Page 13 Transportation Corridor Agency
Mayor James explained that the Transportation Corridor Agency (TCA) board did not eliminate the potential extension of the 241 Toll Road through San Clemente. City Attorney Smith reported on SB 1224 and the benefits the bill will have on habitat restoration in the City and eliminating the option of the TCA to build a toll road through the City.

E. Council Subcommittee Updates
None.

12. Adjournment.

MOTION BY MAYOR PRO TEM DUNCAN, SECOND BY COUNCILMEMBER WARD, CARRIED 5-0, to adjourn at 9:29 p.m. The next Regular Council Meeting is scheduled to take place on May 3, 2022. Part 1 of the Regular Business Meeting will commence at 5:00 p.m. and Closed Session will begin at 6:00 p.m. Part 2 of the Business Meeting will commence at 7:00 p.m. The meeting will take place in the Community Center Auditorium, located at 100 N. Calle Seville, San Clemente.

MAYOR of the City of
San Clemente, California
CITY CLERK of the City of
San Clemente, California
5-3-22 / 4A( 1 )-13
5-3-22 I 4C(l)

CITY OF SAN CLEMENTE

CERTIFICATION OF WARRANTS

I HEREBY SUBMIT THE ATTACHED

WARRANT REGISTER FOR AUDIT

AND APPROVAL BY THE CITY

COUNCIL, CITY OF SAN CLEMENTE

CITY MANAGER
ATTEST: _________ _

CITY CLERK

I HEREBY CERTIFY TO THE ACCURACY OF THE FOREGOING

DEMANDS AND THAT FUNDS ARE ,WAILABLE FOR PAYMENT
THEREOF:

APPROVED AND ORDERED PAID AT
THE MEETINB~OF THE CITY COUNCIL
HELD 516_ 21a
IN THE AMOU T OF$ 1 507 917.84 ""-"-'-~~'-----
MAYOR

PAID BY WARRANTS SIGNED BY LEGALLY

DESIGNATED PERSONS IN ACCORDANCE

WITH THE STATE OF CALIFORNIA
GOVERNMENT CODE, SECTION-41003

CITY TREASURER
5-3-22 I 4C( 1 )-1
apChklst Final Check List Page: 1
04/20/2022 11:47:16AM SAN CLEMENTE
Bank : city BANK OF THE WEST
Check# Date Vendor Invoice Inv Date Description Amount Paid Check Total 2633 4/22/2022 002474 CA PUB EMPLOY RETIREMENPP07/22 4/3/2022 PERS CONTRIBUTIONS 6,097.50 6,097.50 2634 4/22/2022 024009 CA PUB EMP RETIREMENT S'IPP#07/22 4/3/2022 PERS CONTRIBUTIONS FOR 83,211.26 83,211.26 2635 4/22/2022 014754 STATE DISBURSMENT UNIT Ben251-0318 4/22/2022 CHILD SUPPORT: PAYMENT 2,729.06 2,729.06 2636 4/22/2022 001819 FEDERAL WITHOLDING TAX Ben2510312 4/22/2022 FEDERAL TAX: PAYMENT 149,759.68 149,759;68 2637 4/22/2022 004156 CALIF, STATE OF, EMPLOYMEBen2510314 4/22/2022 STATE TAX: PAYMENT 21,955.87 21,955.87 2638 4/22/2022 000010 CALIF, STATE OF, EMPLOYMEBen2510316 4/22/2022 SDI INS: PAYMENT 6,328.16 6,328.16 580291 4/22/2022 020648 A & Y COMPANY INC PP? 4/1/2022 PNS 22306 WATER SEWER/ t 28,937.11 28,937.11 580292 4/22/2022 010213 AFLAC Ben2510308 4/22/2022 AFLACINSURANCE:PAYMEN 79.42 79.42 580293 4/22/2022 009876 ALL CITY MANAGEMENT svc:76584 4/5/2022 FY 2021-2022 CROSSING GU 11,588.40 11,588.40 580294 4/22/2022 034001 ANSARI, ANELIYA 36952603 3/25/2022 REFUND - SCHEDULE CONFL 160.00 160.00 580295 4/22/2022 005201 APPLE ONE 01-6261757 4/6/2022 APPLEONE 1,380.16 1,380.16 580296 4/22/2022 017703 ATHENS SERVICES 12008139 3/31/2022 GRIT & SCREENINGS SERVI( 2,116.20 2,116.20 580297 4/22/2022 019070 ATOM COMPANY INC 19662 3/23/2022 SAW CUT ASPHALT 865.00 865.00 580298 4/22/2022 034027 BARBERI, NATALIE 37136010 3/31/2022 REFUND OF DEPOSIT 50.00 50.00 - 580299 4/22/2022 024412 BARRERA, CINTHIA 36812944 3/21/2022 REFUND OF DEPOSIT 50.00 50.00 580300 4/22/2022 006409 BAY CITY INDUSTRIAL SUPPL"241644 4/4/2022 PARTS/HARDWARE 513.44 241417 3/30/2022 PARTS/HARDWARE 1,333.40 1,846.84
580301 4/22/2022 033233 BEACHAM, LILY 36840202 3/22/2022 CLASS REFUND • 114.25 114.25 580302 4/22/2022 034003 BECK, JESSICA 36894421 3/23/2022 REFUND - SCHEDULE CONFL 57.00 36894337 3/23/2022 REFUND - SCHEDULE CONFL 147.00
36893730 3/23/2022 REFUND - SCHEDULE CONFL 91.00 295.00 580303 4/22/2022 032624 BLECKERT'S POWER SERVIC1071 3/4/2022 GENERATOR RENTAL FOR C' 10,182.24 1075 3/24/2022 GENERATOR RENTAL FOR C' 10,904.34 21,086.58 580304 4/22/2022 034037 BREEN, HOLLY 819--2364 12/2/2021 REFUND OF WMP FEE 1,000.00 1,000.00 580305 4/22/2022 022197 CALIF FUELS & LUBRICANTS M877778-2 4/5/2022 UNLEADED REGULAR 601.19 M877778-1 4/5/2022 DIESEL 3,243.70 · 3,844.89
580306 4/22/2022 001182 CALIF, STATE OF, FRANCHISEBen2510310 4/22/2022 STATE TAX LEVY: PAYMENT 100.00 100.00 580307 4/22/2022 027238 CALPINE ENERGY SOLUTION2209700161413! 4/7/2022 ELECTRICITY A/C #281213 152.50 2210100161461! 4/11/2022 ELECTRICITY A/C #281211 503.43 655.93 580308 4/22/2022 002970 CAMINO HEALTH CENTER 040822 4/8/2022 3RD QUARTER CDBG GRANl 3,877.00 3,877.00 580309 4/22/2022 015115 CAMPAGNOLO,LAURA 040622-040822 4/11/2022 CITY CLERK'S ASSOC CONF 72.18 72.18 580310 4/22/2022 014672 CAPISTRANO CRANE SERVIC16129 3/29/2022 CRANE RENTAL 555.00 555.00 580311 4/22/2022 034031 CARPENTER, TOM 37075173 3/29/2022 CLASS REFUND 67.00 67.00 580312 4/22/2022 028904 CATALYST OFFICE 18833 4/1/2022 3RD FLOOR CUBICLE AND Sl 17,379.67 17,379.67 Page: 1
5-3-22 I 4C(1 )-2
apChkLst Final Check List Page: 2
04/20/2022 11:47:16AM SAN CLEMENTE
Bank : city BANK OF THE WEST (Continued)
Check# Date Vendor Invoice Inv Date Descriotion Amount Paid Check Total 580313 4/22/2022 012397 CENTRAL COMMUNICATIONS000024-831-891 4/1/2022 123-5154-571 MONTHLY ANS\i 29.25 000024-832-531 4/1/2022 123-5155-211 MONTHLYANS\/ 30.25 000024-831-821 4/1/2022 123-5154-461 MONTHLY ANS\i 291.93 351.43 580314 4/22/2022 003852 CHEMSEARCH, INC 7728170 3/22/2022 SUPPLIES 181.02 181.02 580315 4/22/2022 033969 CHIODO, STEPHANIE 36812760 3/21/2022 REFUND OF DEPOSIT 50.00 50.00 58031·6 4/22/2022· 001241 COLONIAL LIFE & ACCIDENT Ben2510304 4/22/2022 ACCIDENT INSURANCE: PAYr 157.11 157.11 5803·17 4/22/2022 026046 COLTS LANDSCAPE INC 040522-1258 4/5/2022 REPLACED DAMAGED BACKI 3,400.00 040422-0957 4/4/2022 COLTS- LANDSCP WEST (BA 36,3-92.00 040422-1021 4/4/2022 COLTS- STREETSCAPE (BAE 975.00
040422-1001 4/4/2022 COLTS- STREETSCAPE (BAE 14,422.00
040422-1008 4/4/2022 COLTS - BCHS, ACCESS & PII 9,630.00 040422-1018 4/4/2022 COLTS~ STREETSCAPE (SUF 450.00
040422-1014 4/4/2022 COLTS-STREETSCAPE(SUF 980.00 66,249.00 580318 4/22/2022 001417 CONSOLIDATED ELECTRIC Dl1022405 3/31/2022 MATERIALS • 1.62 .1022718 4/6/2022 MATERIALS 52.69 54.31
580319 4/22/2022 001394 COOK PGAGOLFSHOP INC, [1017 4/6/2022 TEMPORARY EMPLOYEES 425.00 042022 4/20/2022 4/11/22 - 4/17/22 WEEKLY PAY 28,611.33 29-,036.33 580320 4/22/2022 006090 COX COMMUNICATIONS 060930701 3/28/2·022 LANDLINE PHONE SERVICES 32.43 057644801 3/26/2022 LANDLINE PHONE SERVlCES 67.63
060297301 4/4/2022 LANDLINE PHONE SERVICES 4,9-96.47 5,0-96.53 580321 4/22/2022 006090 COX COMMUNICATIONS 049223401 3/23/2022 MONTHLY COX SCADA COM~ 86.02 049351201 4/2/2022 MONTHLY COX SCADA COM~ 250.00
049351101 4/2/2022 MONTHLY COX SCADACOM~ 1,318.58 1,654.60 580322 4/22/2022 031049 CREATIVE BRAIN LEARNING 040822 4/8/2022 CONTRACT INSTRUCTOR PA 668.80 668.80 580323 4/22/2022 017717 D & H WATER SYSTEMS INC 12022-0469 3/31/2022 PARTS/ SUPPLIES 3,384.17 3,384.17 580324 4/22/2022 0027 49 DELTA DENTAL OF CALIFORN BE004917574 3/3,1/2022 DENTAL CLAIMS & ADMIN CO 21,843.65 21,843.65.

Page:2
5-3-22 I 4C( 1 )-3
apChkLst Final Check List Page: 3
04/20/2022 11:47:16AM SAN CLEMENTE
Bank : city BANK OF THE WEST (Continued)
Check# Date Vendor Invoice Inv Date Description Amount Paid Check Total 580325 4/22/2022 002647 DENAULT'S HARDWARE, INC 510388 4/5/2022 HARDWARE & MAINT SUPPL! 25.47 510390 4/5/2022 HARDWARE & MAINT SUPPL! 60.40
510399 4/5/2022 HARDWARE & MAINTSUPPLI 10.16
510431 4/7/2022 HARDWARE & MAINTSUPPLI 14.52
510434 4/7/2022 HARDWARE & MAINT SUPPL! 19.37
510436 4/7/2022 HARDWARE & MAINT SUPPLI 34.46
510455 4/8/2022 HARDWARE & MAINT SUPPL! 14.75
510381 4/5/2022 HARDWARE & MAINT SUPPLI 39.32
510410 4/6/2022 HARDWARE & MAINT SUPPL! 70.35
510425 4/6/2022 HARDWARE & MAINT SUPPLI 68.24 357.04
580326 4/22/2022 013152 DIV OF THE STATEARCHITEC041222 4/12/2022 DISABILITY ACCESS & EDUC1 811.60 811.60 580327 4/22/2022 03247'5 DMC ENGINEERING 02-22-021 3/31/2022 ENG21-272 VALENCIA BLDG' 680.00 680 .. 00 580328 4/22/2022 004462 DOHENY PLUMBING, INC. 61391 3/10/2022 BEACHES & PARKS MAINTEN 1,265.00 1,265.00 580329 4/22/2022 034046 DOHERTY, BRIAN 040622 4/6/2022 PARKING REFUND 2.50 2.50 580330 4/22/2022 004177 E STEWART & ASSOC INC · 7619S 4/8/2022 CLEANING AND REMOVAL 525.00 7610S 4/7/2022 CLEANING AND REMOVAL 1,250.00 1,775.00
580331 4/22/2022 028492 ECKENRODE, JASON 36812974 3/21/2022 REFUND OF DEPOSIT 50.00 50.00 . 580332 4/22/2022 009541 EVANS-HYDRO SVC DIVISION161811 3/29/2022 MOTOR REPLACEMENT AND 14,401.64 14,401.64 580333 4/22/2022 031658 EVERBRIDGE INC M69197 3/31/2022 ANNUAL RENEWAL - NIXLE E 6,300.00 6,300.00 580334 4/22/2022 033374 EVERDE GROWERS 1024374 3/18/2022 LANDSCAPE MATERIAL 2,126.46 2,126.46 580335 4/22/2022 028545 EVERS TILE, STEVE BL29251 4/5/2022 REFUND BUSINESS LICENSE 23.00 23.00 580336 4/22/2022. 033970 FELIX, STACY 36812836 3/21/2022 REFUND OF DEPOSIT 50.00 50.00 580337 4/22/2022 012157 FERGUSON WATERWORKS 0776405-1 3/31/2022 VALVE INSTALLATION; AVENI! 1,991.41 1203716 3/24/2022 CUSTOMER #847552, 878902, 259.39
1195847 3/22/2022 CUSTOMER #847552, 878902, 65.69 2,316.49 580338 4/22/2022. 033554 FIELDS, KATHRYN 37135948 3/31/2022 REFUND OF DEPOSIT 50.00 50.00 580339 4/22/2022 012895 FINNEY, SUSAN 37117631 3/30/2022 CLASS REFUND 142.00 142.00 580340 4/22/2022 002969 FISHERMAN'S RESTAURANT 12036 4/4/2022 2/4 ASSOCIATION LUNCH 720.00 720.00 580341 4/22/2022 034002 FITCH, SUSAN 36919003 3/24/2022 REFUND FOR PARKING PER~ 50:00 50.00 580342 4/22/2022 · 034035 GABB, SARAH 36813069 3/21/2022 REFUND OF DEPOSIT 50.00 50.00 580343 4/22/2022 002662 GANAHL LUMBER CO 020780552 3/18/2022 PAINT TRAY 4.17 020781625 3/22/2022 SUPPLIES/REPAIR PARTS 52.88
020778289 3/15/2022 SUPPLIES/REPAIR PARTS 4,700.40
·020781322 3/22/2022 SUPPLIES/REPAIR PARTS 333.48 5,090.93 580344 4/22/2022 034045 GEKKO, SHARON . 6282158-19410-4 12/23/2021 REIMBURSEMENT - LABELS I 53.55 53.55 Page:3
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apChklst Final Check List Page: 4
04/20/2022 11:47:16AM SAN CLEMENTE
Bank : city BANK OF THE WEST (Continued)
Check# Date Vendor Invoice Inv Date Descriotion Amount Paid Check Total 580345 4/22/2022 024930 GENERAL DATA CO,. INC. - SC0105956 3/3,1/2022 TONER FOR DESK TOP PRIN' 210.48 210.48 580346 4/2212022 031385- GEOSYNTEC CONSULTANTS 1422039 1/24/2022 WQMP - PLAZABY THE SEA 860.00 860.00 5'80347 4/22/2022 032612 GIANT CO2 133118 4/8/2022 CHEMICAL SUPPLIES 407.69 407.69- 580348 4/22/2022 033376 GLOBAL MARKETING & SUBC7009 4/1/2022 MONTHLY JANITORIAL SVC 1,240.85 1,240.85 580349 4/22/2022 015195 GMU GEOTECHNICAL, INC· 61471 3/31/2022 ENG22~043., 231 CALLE SERE 1,560.60 1,560.60 580350 4/22/2022 013107 GORMAN, RON 040822 4/8/2022 INSTRUCTOR PAYMENT 610.40 610.40 • 580351 4/22/2022 001926 GRAINGER, INC, W.W. 9-257333493 3/24/2022 HARDWARE/ EQUIPMENT 512.74 9262053466 3/30/2022 HARDWARE/ EQUIPMENT 1,719-.25 2,231.99 580352 4/22/2022 00-5955 GREEK CONCRETE INC 6074 3/27/2022 SIDEWALK REPAIRS - CALLE 5,400.00 · 6062 3/7/2022 C&G REPAIRS- CALLE MAYO 5,460.00 10,860.00 580353 4/22/2022 002311 HAAKER EQUIPMENT CO., INCE'l-6334 2/10/2022 PARTS/ HARDWARE 1,387.75 1,387.75 580354 4/22/2022 001140 HACH COMPANY 12968021 4/6/2022 SERVICE CONTRACT FOR HJ 4,316.74 4,316.74 5'80355 4/22/2022 001685, HERC RENTALS INC 32753287-001 3/29/2022 EQUIPMENT RENTAL 634.00 634.00 580356 4/22/2022 034041 HOLDEN, JACK 041222 4/12/2022 REIMB. FRO RENEWAL OF Cl 247.00 247.00 5803,57 4/22/2022 003619 ICMA RETIREMENT TRUST #3Beh25.1-0300 4/22/2022 DEFERRED COMP fCMA: PAY . 30,845-,00 30,845.00 580358 4/22/2022' 007033 IMPERIAL SPRINKLER SUPPL'5059964-00 3/31/2022 IRRIGATION SUPPLIES#1327 61-.53 5066158-00 4/5/2022 IRRIGATION SUPPLIES #1327 32.09 93.62 580359- 4/22/2022 012476 INTERNATIONAL CODE COUN1001457103 2/3/2022 ELECTRICAL INSPECTION Ti:; 600.00 600.00 580360 4/22/2022 000401 JILK HEAVY CONSTRUCTION 22A-0307 4/13/2022· PN 11810 JILK HEAVY CONST 3,285.44 3,285.44 580361 4/2212022 008609 JOHNSTONE SUPPLY OF SAN2097525 • 4/5/2022 SIGNAL SUPPLIES, 388.22 2097316 3/3-1/2022 SIGNAL SUPPLIES 1,367.58 1,755.80
580362 4/2212022 016892 KIMBALL MIDWEST 9778653 4/5/2022 PARTS/ SUPPLIES 390.98 390.98 580363- 4/22/2022· 034060 KNOLL, REANNA 37118400 3/30/2022 REFUND - CHANGED MIND 212.00 37118231 3/30/2022 REFUND - SCHEDULE CONFL 147.00 359.00 580364 4/22/2022 034029 KOBY, KENDALL 37135785 3/31/2022 REFUND OF DEPOSIT 50.00 50,00 580365 4/22/2022 004134 LC PAVING & SEALING PP2 4/13/2022 PN 1130912~04 12305 - SIDE\ 70,5-12.38 70,512.38 580366 4/22/2022 03404 7 LAGROTTA'S CUSTOM TILE&:BL321772 4/5/2022 REFUND BUSINESS LICENSE 109.00 109.00 580367 4/22/2'022 013952. LINARES INC, MIKE 2021-4 4/11/2022 CDBG CONSULTANT SERVICf 1,330.00 2021-5 4/11/2022 CDBG CONSULTANT S_ERVICI 1,377.50
2021-6 4/11/2022 CDBG CONSULTANT SERVICt 1,900.00
2021-7 4/11/2022 CDBG CONSULTANT SERVICf 3,040.00
2021-4CV 4/11/2022 CDBG-CV CONSUL TANT SER' 332.50
2021-5CV 4/11/2022 CDBG-CV CONSULTANT SER' 142.50 -
2021-6CV 4/11/2022 CDBG-CV CONSULTANT SER' 475.00
2021-7CV 4/11/2022 CDBG-CV CONSULTANT SER' 190..00 8,787.50 Page:4
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apChklst Final Check List
04/20/2022 11:47:16AM SAN CLEMENTE
Bank : city BANK OF THE WEST (Continued)
Check# Date Vendor Invoice Inv Date Descriotion
580368 4/22/2022 007564 LOWE'S COMPANIES, INC. 03619 4/5/2022 #0333392 SUPPLIES 24756 4/1/2022 #0333392 SUPPLIES
24623 3/25/2022 #0333392 SUPPLIES
910045 3{1/2022 #0333392 SUPPLIES
911846 3/8/2022 #0333392 SUPPLIES
24524 4/13/2022 #0333392 SUPPLIES
24610 4/6/2022 #0333392 SUPPLIES
25644 4/6/2022 #0333392 SUPPLIES
24519 • 4/6/2022 #0333392 SUPPLIES
24903 4/8/2022 #0333392 SUPPLIES
580369 4/22/2022 006276 LSAASSOCIATES INC 181921 4/7/2021 PN 16004- MONTALVO CYN C 580370 4/22/2022 026336 MAGIC JUMP RENTALS ORG (87138 4/7/2022 INFLATABLES FOR EVENT 580371 4/22/2022 029396 MALONE, LAUREN 37135409 3/31/2022 REFUND - SCHEDULE CONFL 580372 4/22/2022 031815 MAXWELL PRODUCTS INC 22503 3/31/2022 PN 11306 - ELASTOFLEX 670 580373 4/22/2022 034028 MCCABE, AUDREY 37135988 • 3/31/2022 REFUND OF DEPOSIT 58037 4 4/22/2022 033878 MCCLAFFERTY, MORGAN 35560566 2/7/2022 REFUND OF DEPOSIT 580375 4/22/2022 000502 MCMASTER-CARR SUPPLY C<75964995 4/6/2022 EQUIPMENT & TOOLS 75863737 4/5/2022 EQUIPMENT & TOOLS
580376 4/22/2022 026043 MEET ME BYE THE SEA 571167 12/25/2020 CK#571167 RETURNED BYn 580377 4/22/2022 015082 MILES CHEMICAL COMPANY 653719 4/4/2022 SUPPLY & DELIVERY OF FER 580378 4/22/2022 027155 MISSION LINEN SUPPLY 516820532 4/11/2022 UNIFORM RENTAL 516778534 4/4/2022 MISSION LINEN - MAINT SVC!
516820535 4/11/2022 MISSION LINEN - MAINT SVC!
580379 4/22/2022 034048 MONROE, KELLY BL321727 3/28/2022 REFUND BUSINESS LICENSE 580380 4/22/2022 027503 MORAN, JULIE 37135918 3/31/2022 REFUND OF DEPOSIT 580381 4/22/2022 025176 NICHOLS CONSULTING ENGll790033011 R • 3/22/2022 CLEAN OCEAN FEE RATE STt 580382 4/22/2022 034036 NIGRO, SONNY 36813006 3/21/2022 REFUND OF DEPOSIT 580383 4/22/2022 024978 NOMADS HOTEL LLC BL316388 4/12/2022 REFUND BUSINESS LICENSE 580384 4/22/2022 024940 OCEAN PHYSICAL THERAPY IBL25759 4/5/2022 REFUND BUSINESS LICENSE Page: 5
Amount Paid Check Total

32.75 252.26
143.20
164.28
126.52
268.66
188,34
119.96

81.89 80,87 1,458.73
11,473.68 11,473.68
2,451.10 2,451.10
167.00 167.00
8,858.98 8,858.98

50.00 50.00
500.00 500.00
188.77

31.61 220.38

11.80 11.80
6,220.02 6,220.02

33.84 62.72

62.72 159.28
117.61 117.61

50.00 50.00
2,033.75 2,033.75

50.00 50.00

84.00 84.00
1,204.00 1,204.00
Page:5
5-3-22 I 4C( 1 )-6
apChkLst Final Check List Page: 6
04/20/2022 11:47:16AM SAN CLEMENTE
Bank : city BANK OF THE WEST (Continued)
Check# Date Vendor Invoice Inv Date Description Amount Paid Check Total 580385 4/22/2022 001207 OFFICE DEPOT 238180013001 4/6/2022 OFFICE SUPPLIES NC #8983'. 44.16 236655671001 4/6/2022 OFFICE SUPPLIESNC #8983'. 89.09
235172621001 3/22/2022 OFFICE SUPPLIES NC #8983'. 54.89 235415665001 3/18/2022 OFFICE SUPPLIES NC #8983'. 86.14 236139579001 "3/30/2022 OFFICE SUPPLIES NC #8983'. 96.31 236068844001 3/28/2022 OFFICE SUPPLIES NC #8983.'. 67.55 236143164001 3/30/2022 OFFICE SUPPLIES NC #8983'. 23.07 236143162001 3/30/2022 OFFICE SUPPLIES NC #8983'. 35.28 235206657001 4/4/2022 OFFICE SUPPLIES NC #8983'. "54.16 236123989001 3/28/2022 OFFICE SUPPLIESNC #8983". 53.68
236124528001 3/28/2022 OFFICE SUPPLIES NC #8983'. 8.61
234501564001 3/17/2022 OFFICE SUPPLIES NC #8983'. 81.65 694.59 580386 4/22/202:2 025959 OMNI ENTERPRISE INC CSC472'16 4/7/2022 ADD'L SANITIZING & DISINFE 1,200.00 CSC47210 4/7/2022 ADD'L SANITIZING & DISINFE 600.00
CSC4721 4/7/2022 OMNICLEAN - JANITORIAL - [\ 18,285.75
CSC4722 4/7/2022 OMNICLEAN - JANITORIAL - [\ 8,268.75
CSC4723 4/7/2022 OMNICLEAN - JANITORIAL - [\ 4,587.19
CSC4724 4/7/2022 JANITORIAL SERVICE FORU" 3,638.25 36,579.94 580387 4/22/2022 001086 ORANGE COUNTY TREAS/TNSH61776 4/5/2022 AUTOMATED FINGERPRtNG I 2,527.00 2,527.00 580388 4/22/2022 030206 ORTIZ, JASMINE 37135894 3/3-1/2022 REFUND OF DEPOSIT 50.00 .50.00 580389 4/22/2022 007173 PACIFIC PARKING SYSTEMS 115889 • 4/5/2022 RPR VANDALISM 1·,644.62 1,644.62 580390 4/22/2022 015190 PAYFLEX SYSTEMS, USA Ben2510306 4/22/2022 SEC 125 MEDICAL: PAYMENT 3,289.68 3,289.68 580391 4/22/2022 028814 PEREZ, DIONISIO 36812788 3/21/2022 REFUND OF DEPOSIT 50.00 50.00 580392 4/22/2022 033634 PRlDESTAFF INC 301524932 4/3/2022 GOLF COURSE GROUNDS KE 2,930.40 2,930.40 580393 4/22/2022 026342 PRIME OPTIX LLC 2512 3/28/2022. FLAT RATE PM SERVICE 250.00 250.00 580394 4/22/2022 024076 PRIORITY LANDSCAPE SVCS 11974 3-/31/2022 PRIORITY- LANDSCP EAST(! 1,530.00 • 1,&30.00 580395 4/22/2022 028771 PROFESSIONAL SPORTS FIEl220331 3/31/2'022 PSFM ~ INFIELDS & TRACK (B 33,419.44 33,419.44 580396 4/22/2022 031701 RALDA, JESSICA 368129-10 3/21/2022 REFUND OF DEPOSIT 50.00 50.00 580397 4/22/2022 028485 RICHELIEU, BLAIR 37135867 3/31/2022 REFUND OF DEPOSIT 50.00 50.00 580398 4/22/2022 000635 SAN CLEMENTE CITY EMPLO'Ben25-10302 4/22/2022 DUES-SCCEA:PAYMENT 1,456.00 1,456.00 580399 4/22/2022 014307 SAN CLEMENTE TIMES LLC 12379 12/31/2021 PLANNING: LEGALADS 192.55 13051 3/31/2022 PLANNING: LEGALADS 377.26
12520 1/28/2022 LEGALADS 457.23
13050 3/31/2022 LEGALADS 787.76 1,814.80
Page:6
5-3-22 I 4C( 1 )-7
apChklst Final Check List
04/20/2022 11:47:16AM SAN CLEMENTE
Bank : citv BANK OF THE WEST (Continued)
Check# Date Vendor Invoice Inv Date Description
580400 4/22/2022 001174 SAN DIEGO GAS & ELECTRIC 040422A 4/4/2022 0027730835997 DISTRIBUTIO 040522 4/5/2022 ·0027990887365 OISTRIBUTIO
041122G 4/11/2022 0006191078453 DISTRIBUTIO
580401 4/22/2022 033907 SCHAEFFER CONSTRUCTIOI\ 1481 4/11/2022 SCHAEFFER - PIER CONCES:
1482 4/11/2022 SCHAEFFER - PIER CONCES:
580402 4/22/2022 034032 SEIDER, WHITNEY 37135838 3/31/2022 REFUND OF DEPOSIT 580403 4/22/2022 022999 SELECT ELECTRIC INC 3548-02 4/1/2022 SELECT ELECTRIC - KNOCK[ 580404 4/22/2022 008830 SHERWIN-WILLIAMS 5525-3 4/5/2022 PAINT-CC ROOF 580405 4/22/2022 002431 SMART & FINAL IRIS, INC. 989411 4/7/2022 ACCT #60124600010399088 580406 4/22/2022 028119 SMART ENERGY WATER 5037 4/8/2022 CREDIT CARD PROCESSING 5024 4/6/2022 NOV. 21 CHASE CREDIT CAR
5025 4/6/2022 DEC. 21 CHASE CREDIT CAR
5026 4/6/2022 JAN. 22 CHASE CREDIT CAR[
5027 4/6/2022 FEB. 22 CHASE CREDIT CARI
5038 4/8/2022 MAR. 22 CHASE CREDIT CAR
580407 4/22/2022 021244 SOLAR, RANDY 020222-033122 4/6/2022 MILEAGE REIMBURSEMENT 580408 4/22/2022 002755 SOUTH COAST DISTRIBUTINC290337 3/30/2022 SUPPLIES 290374 3/31/2022 SUPPLIES
290591 4/7/2022 SUPPLIES
580409 4/22/2022 000817 SOUTH COAST WATER DIST-R3669 4/5/2022 FY22 OPERATION AND MAIN7 580410 4/22/2022 008089 SOUTH OC WASTEWATER AU 1011 4/1/2022 FY22 OPERATION AND MAIN7 580411 4/22/2022 000208 SOUTHERN COUNTIES FUEU2100311-IN 4/4/2022 FUEL PURCHASES FY 2021-2 2083393-IN 3/11/2022 FUEL PURCHASES FY 2021-2
2091797-IN 3/23/2022 FUEL PURCHASES FY 2021-2
580412 4/22/2022 034049 SPENCER.SARAH BL321787 4/12/2022 REFUND BUSINESS LICENSE 580413 4/22/2022 026567 SQUIRRELL, NICHOLE 37135963 3/31/2022 REFUND OF DEPOSIT 580414 4/22/2022 025058 STOTZ EQUIPMENT P52206 4/7/2022 THERMOSTAT 580415 4/22/2022 001753 SUMMERS/MURPHY & PARTN21-8707 11/30/2021 LOR 21-293 LANDSCAPE PLA 22-'9376 3/31/2022 PLN 20-273 LANDSCAPE PLAI
21-8044 7/30/2021 CHP 21-054 LANDSCAPE PLA •
21-8705 11/30/2021 MP 21-158 LANDSCAPE PLAN
21-8046 7/30/2021 LAN19-024 LANDSCAPE PLM
21-6527 1/4/2021 MISC 15-030 LANDSCAPE PU
580416 4/22/2022 033217 SWIFTCOMPLY US OPCO lNCINV-8442 4/11/2022 BACKFLOW ADMINISTRATIOI 580417 4/22/2022 001816 SWRCB-DWOCP 36130 4/1/2022 WATER OP CERT. RENEWAL Page: 7
Amount Paid Check Total
711.43
165.34
59,939.89 60,816.66
2,900.00
18,690.12 21,590.12

50.00 50.-00
15,634.37 15,634.37
159.05 159.05
448.37 448.37
11,029.06
596.00
970.43 •
1,132.07
1,123.86
1,337.12 16,188.54

23.17 23.17
1,053.80
1,510.92
104.75 2,669.47
63,534.25 63,534.25
59,112.00 59,112.00
15,463.65
15,598.58
17,108.73 48,170.96

64.00 64.00

50.00 50.00-
140.55 140.55
2,530.00
2,760.00
200.00
200.00
2,070.00
400.00 8,160.00
3,000.00 3,000.00

55.00 55.00
Page:7
5-3-22 I 4C( 1 )-8
apChklst Final Check List Page: 8
04/20/2022 11:47:16AM SAN CLEMENTE
Bank : city BANK OF THE WEST (Continued)
Check# Date Vendor Invoice Inv Date Descriotion Amount Paid Check Total 580418 4/22/2022 034038 TAYLOR, COREY B22-0344 4/5/2022 REFUND OF WMP FEE 250.00 250.00 580419. 4/22/2022 026315 THOMAS PARTITIONS & SPEC5269 4/7/2022 PROVIDE & INSTALL PARTITI< 4,077.50 4,077.50 580420 4/22/2022 033793. THOMCO CONSTRUCTION IN1PP3 4/6/2022 PN 12563 - CITY HALL COUNC 361,028.08 . 361,028.08 580421 4/22/2022 003436 TONY'S LOCKSMITH 45281 4/5/2022 KEYS 33.67 33.67 580422 4/22/2022 034050 TRAN, WENDY BL321640 4/5/2022 REFUND BUSINESS LICENSE 54.00 54.00 580423 4/22/2022 026490 TROUTMAN, JILL 36917802 3/24/2022 CREDIT REFUND - MOVING C 2.00 36917801 3/24/2022 CREDIT REFUND- MOVING C 25.00 27.00
580424 4/22/2022 000976 TURBO DATA, INC 37178 3/31/2022 CITATION PROCESSING FY 21 2,288.96 2,288.96 580425 4/22/2022 022435 ULINE, INC. 147164175 4/4/2022 EMERGENCY SUPPLIES 286.25 286.25 580426 4/22/2022 029845 UNITED BLDG & DEVELPMT S918 4/5/2022 ANIMAL SHELTER TRAINING 492.00 492.00 580427 4/22/2022 013109 VERIZON 9902587528 3/23/2022 A/C#7 42044077-00001 38.04 9902687221 3./25/2022 CITYWIDE CELLULAR SERVI( 8,225.75 9902687222 3/25/2022 CITYWIDE CELLULAR SERVI( 1,236.13 9,499.92 580428 4/22/2022 020106 WASTE MANAGEMENT 0052544-2510'."0 4/1/2022 GUST #8-22128-45006 574.79 574.79 580429 4/22/2022 003356 WATERLINE TECHNOLOGIES,5572674 3/10/2022 DELIVERY OF SODIUM HYPE1 256.60 5572676 3/10/2"022 DELIVERY OF SODIUM HYPE1 472.46
5672672 3/10/2022 DELIVERY OF SODIUM HYPE1. 572.25 1,301.31 580430 4/22/2022 030571 WEST COAST CODE CONSUL222-03-458-01 4/9/2022 WEST COAST CONSULTANn 25,234.53 25,234.53 58043-1 4/22/2022 011451 XYLEM DEWATERING SOLUTl401158775 3/31/2022 EMERGENCY RENTAL EQUIP 3,180.68 401158403 3/30/2022 EMERGENCY RENTAL EQUIP 203.65
401156835 3/23/2022 EMERGENCY RENTAL EQUIP S,236.65 8,620.98 58043-2 4/22/2022 027059 ZAPP PEST MANAGEMENT 16822 3/25/2022 PEST CONTROL SERVICE 105.00 16891 3/30/2022 PEST CONTROL SERVICE 130.00 235.00
Sub total for BANK OF THE WEST: 1,507,917.84
Page:8
5-3-22 I 4C(1 )-9
,.
apChklst
04/20/2022 11:47:16AM
148 checks in this report.

Final Check List

SAN CLEMENTE
Page: 9
Grand Total All Checks: 1,507,917.84
Page:9
5-3-22 I 4C( 1)-10
5-3-22 I 4C(2)

CITY OF SAN CLEMENTE

CERTIFICATION OF WARRANTS

I HEREBY SUBMIT THE ATTACHED

WARRANT REGISTER FOR AUDIT

AND APPROVAL BY THE CITY

COUNCIL, CITY OF SAN CLEMENTE

CITY MANAGER
ATTEST: _ ________ _

CITY CLERK

I HEREBY CERTIFY TO THE ACCURACY OF THE FOREGOING

DEMANDS AND THAT FU RE AVAILABLE FOR PAYMENT
THEREOF:

APPROVED AND ORDERED PAID AT

THE MEETING OF THE CITY COUNCIL
HELD 5 \ ·~ \ '2022.

IN THE AMOtNTOF $ 848 348.11 -=--=-='-'-=-'c=.:..:.-'------- MAYOR

PAID BY WARRANTS SIGNED BY LEGALLY

DESIGNATED PERSONS IN ACCORDANCE

WITH THE STATE OF CALIFORNIA
GOVERNMENT CODE, SECTION-41003

CITY TREASURER
5-3-22 I 4C(2)-1
apChkLst
04/27/2022 10:32:25AM
Final Check List

SAN CLEMENTE
Bank: citv BANK OF THE WEST
Check# Date Vendor Invoice Inv Date
2639 4/29/2022 002474 CA PUB EMPLOY RETIREMENPP08/22 4/17/2022 2640 4/29/2022 024009 CA PUB EMP RETIREMENT S'rPP#08/22 4/17/2022 580433 4/29/2022 033880 4LEAF INC J4020B 4/20/2022
580434 4/29/2022 031774 ALTA LANGUAGE SERVICES IS583557 3/31/2022 580436 4/29/2022 009202 AMAZON 688966884354 3/30/2022
543648378978 3/30/2022
777463685958 3/30/2022
484339375559 4/2/2022
835683765685 4/4/2022
678563558987 4/4/2022
753884956577 3/30/2022
679487766994 3/26/2022
787447477946 3/29/2022
454543799557 3/29/2022
536693967889 3/30/2022
878935979334 3/30/2022
885685534984 3/30/2022
445394648849 3/13/2022
833368656786 3/24/2022
465583436435 3/24/2022
673358666844 3/24/2022
857563574446 3/25/2022
675994536994 3/25/2022
949563376899 3/23/2022
775963774946 3/11/2022 .
463474697788 3/11/2022
889378899833 3/11/2022
567353748493 3/12/2022
846665898865 3/18/2022
534747999636 3/1 9/2022
486494796788 3/21/2022
585347768544 3/22/2022
763755957433 3/23/2022
453469674948 3/23/2022
Page: 1
Description Amount Paid Check Total
PERS CONTRIBUTIONS 5,793.03 5,793.03
PERS CONTRIBUTIONS FOR 82,701.81 82,701.81
CONTRACT PERMIT TECH NI( 11 ,200.00 11 ,200.00
TEST FOR BILINGUAL EMPLC 66.00 66.00
SUPPLIES 525.85
SUPPLIES 79.79
SUPPLIES 147.30
SUPPLIES 39.72
SUPPLIES 117.22
SUPPLIES 317.81
SUPPLIES 30.08
SUPPLIES 240.13
SUPPLIES 11.30
SUPPLIES 92.40
SUPPLIES 133.55
SUPPLIES 92.80
SUPPLIES 69.75
SUPPLIES 41.79
SUPPLIES 42.91
SUPPLIES 32.30
SUPPLIES 141.79
SUPPLIES 76.17
SUPPLIES 6.45
SUPPLIES 323.10
SUPPLIES 167.00
SUPPLIES 32.31
SUPPLIES 144.57
SUPPLIES 32.31
SUPPLIES 161.55
SUPPLIES 32.31
SUPPLIES 196.73
SUPPLIES 65.92
SUPPLIES 38.31
SUPPLIES 21 .54
Page: 1
5-3-22 I 4C(2)-2
apChkLst Final Check List Page: 2
04/27/2022 10:32:25AM SAN CLEMENTE
Bank : citv BANK OF THE WEST (Continued)
Check# Date Vendor Invoice Inv Date Description Amount Paid Check Total 968997378974 4/7/2022 SUPPLIES 23.27
435983987575 3/14/2022 SUPPLIES 32".79
838477589453 3/14/2022 SUPPLIES 113.11
554783947776 3/14/2022 SUPPLIES 26.92
98475799-3496 3/15/2022 SUPPLIES 316.79
874875455848 3/16/2022 SUPPLIES 96.92
966675686853 4/5/2022 SUPPLIES 40.22
434587368775 4/5/2022 SUPPLIES 32.28
456667633354 4/7/2022 SUPPLIES 276.65
573489358975 4/7/2022 SUPPLIES 41 .23
539746594986 4/7/2022 SUPPLIES 10.76
437443783758 4/7/2022 SUPPLIES- 16.11 4,481.81
580437 4/29/2022 002603 ANIMAL PEST MGMT SERVICE654657 3/31/2022 PEST CONTROL 455.00 455.00 580438 4/29/2022 005201 APPLE ONE 01-6268454 4/13/2022· APPLEONE 1,164.51 1,164.51 58043-9 4/29/2022 024288 ARMOR FENCE CONCEPTS 041522-02 4/15/2022 WELD STEEL PLATE - DOG P, 275.00 041522-03 4/15/2022 REMOVAL OF DAMAGED Pm 960.00 1,235.00 580440 4/29/2022 019898 ATS COMMUNICATIONS 916122 4/6/2022 LA03597B - APR. 2022 PAYME 567.00 915841 3/31/2022 LA23187D - APR. 2022 PAYME 632.01 1,199.01 580441 4/29/2022 000184 AWARDS N MORE 5015 4/13/2022 ENGRAVING 53.88 5001 4/4/2022 TILE PLATE 21.55
4928 2/24/2022 TILE PLATE 40.95
4983 3/22/2022 TILE PLATE 484.88
4988 3/23/2022 EMPLOYEE OF THE YEAR 91.59 692.85
580442 4/29/2022 019454 BASICS OF SKATEBOARDING041322 4/13/2022 CONTRACT INSTRUCTOR PA 577.75 577.75 580443 4/29/2022 024030 BAY ALARM COMPANY 19557734 4/15/2022 4027670 MONITORING SERVI 190.80 19473564 3/15/2022 3322170 MONITORING SERVI 402.39
19392632 2/15/2022 3534970 MONITORING SERVI 384.00
33008702203151 3/15/2022 MONITORING SERVICE 953.00
33008702202151 2/15/2022 MONITORING SERVICE 953.00
32899702203151 3/15/2022 MONITORING SERVICE 789.74
32899702202151 2/15/2022 MONITORING SERVICE 789.74 4,462.67 580444 4/29/2022 006409 BAY CITY INDUSTRIAL SUPPL'241753 4/6/2022 PARTS/HARDWARE 1,229.84 242008 4/12/2022 PARTS/HARDWARE 612.66 1,842.50
580445 4/29/2022 0079-22 BEE BUSTERS 134412 4/5/2022 REMOVAL OF COLONY BEES 125.00 125.00 Page:2
5-3-22 I 4C(2)-3
apChkLst Final Check List
04/27/2022 10:32:25AM SAN CLEMENTE
Bank : city BANK OF THE WEST (Continued)
Check# Date Vendor Invoice Inv Date
580446 4/29/2022 024972 BEST BEST & KRIEGER LLP 930352 3/23/2022 930348 3/23/2022
930344 3/23/2022
930351 3/23/2022
930337 3/23/2022
930341 3/23/2022
930354 3/23/2022
930340 3/23/2022
930347 3/23/2022
580447 4/29/2022 021706 BOARDTRONICS INC 19515 4/12/2022 580448 4/29/2022 034067 BOOMBOX MOBILE STAGE & :22101 4/18/2022 580449 4/29/2022 019537 CALIF WATER EFFICIENCY PUB712 4/11/2022 580450 4/29/2022 027238 CALPINE ENERGY SOLUTION2211100162022'i 4/21/2022 2211100162022, 4/21/2022
2211200162206€ 4/22/2022
22115001622871 4/25/2022
2211500162287 t 4/25/2022
221 1500162287 t 4/25/2022
2211100162022E 4/21 /2022
2211100162022, 4/21/2022
580451 4/29/2022 033621 CAPO BEACH EQUIPMENT RE4192469 4/9/2022 580452 4/29/2022 014350 CERTIFIED FIRE EXTINQUISH172285 2/28/2022 580453 4/29/2022 023466 CHEM PRO LABORATORY INC685690 4/7/2022 580454 4/29/2022 007648 CHEYENNE LIVESTOCK & PR<33864 1/7/2022 580455 4/29/2022 016438 CITY OF TUSTIN 2022 4/1/2022
Descriotion

PICO CANYON RESTORATIOI

HOUSING

PRAWRIT
TCA/241 EXT-NON LIT
HOUSING HUMAN RIGHT C3

TRIANGLE SITE CONDEM

GENERAL PLAN/HOUSING

WATER LAW
PUBLIC UT. COMPLEX

STANDARD MODEM

STAGE FOR CINCO DE MAYO
MEMBER 10#774 MAINT. GUI[
ELECTRICITY A/C #271426
ELECTRICITY A/C #281211
ELECTRICITY A/C #281218
ELECTRICITY A/C #281216
ELECTRICITY A/C #281217
ELECTRICITY A/C #281215
ELECTRICITY A/C #281219
ELECTRICITY A/C #281212

POLE PRUNNER
QUARTERLY INSPECTION & 1

CLEANING OF COOLING TOV

LIFE RING CABINET

MEMBERSHIP RENEWAL
Page: 3
Amount Paid Check Total
288.80
581.40
4,269.00
9,485.60
3,898.97
5,157.30
353.60
1,162.80
2,770.20 27,967.67
495.63 495.63
1,624.00 1,624.00
482.55 482.55
15,353.32
452.40
62,280.83
120.67
411 .18
1,638.43
6,795.09
4,548.14 91 ,600.06
183.16 183.16
1,440.00 1,440.00
999.00 999.00
449.00 449.00
250.00 250.00
Page: 3
5-3-22 I 4C(2)-4
apChklst Final Check List Page: 4
04/27/2022 10:32:25AM SAN CLEMENTE
Bank: city BANK OF THE WEST (Continued)
Check# Date Vendor Invoice Inv Date Descriotion Amount Paid Check Total 580456 4/29/2022 026046 COLTS LANDSCAPE INC 042122-0101 4/21/2022 COLTS - STREETSCAPE (SUF 4,400-.00 042122-0105 4/21/2022 COLTS - STREETSCAPE (SUF 1,200.00 041122-0952 • 4/11/2022 COLTS -STREETSCAPE (SUF 7,020.00 042122-1243 4/21/2022 VALENCIA MEDIAN MAINTEN, 4,023.00 042122-1255 4/21/2022 VALENCIA MEDIAN MAINTEN, 4,800.00 042122-1234 4/21/2022 COLTS - LABOR ONLY VALEN 12,800.00 040822-0-137 4/8/2022 COLTS - LANDSCPWEST (SU 920.00
041422-1028 4/14/2022 SERVICE TO CASA ROMANH 7,800.00
040822-01 10 4/8/2022 COLTS - BCHS, ACCESS & PII 630.00 041422-1-039 4/14/2022 COLTS - BCHS, ACCESS & PII 7,500.00 040522-0205 4/5/2022 COLTS - STREETSCAPE (SUF 2,800.00 53,893-.00 580457 4/29/2022 022974 CONDOR SQUADRON 1095 4/13/2022 JULY 4TH FLYOVER FOR 5 Cl 3,750.00 3,750.00 580458 4/29/2022 001417 CONSOLIDATED ELECTRIC Dl1023125 4/13/2022 PIER DIMMER 341.82 1022712 4/14/2022 REPLACEMENT LENS 571.12
1021124 4/11/2022 MATERIALS 1,187.37 2,100.31
580459, 4/29/2022 001394 COOK PGA GOLF SHOP INC, !042622 4/26/2022 04/18/22 - 04/24/22 WEEKLY P 22,488.93 22,488.93 580460 4/29/2022 006090 COX COMMUNICATIONS 05209-3001 4/13/2022 LANDLINE PHONE SERVICES 20.28 20.28 580461 4/29/2022 017717 D & H WATER SYSTEMS INC 12022-053-1 4/12/2022 PARTS / SUPPLIES 424.37 424.37 580462 4/29/2022 013345 DEERE CO, JOHN 117280632 3/11/2022 UTILITY VEHICLE REPLACEM 16,817.06 16,817.06 Page:4
5-3-22 I 4C(2)-5
apChklst Final Check List
04/27/2022 10:32:25AM SAN CLEMENTE
Bank : city BANK OF THE WEST (Continued)
Check # Date Vendor Invoice Inv Date
580463 4/29/2022 002647 DENAULT'S HARDWARE, INC 510501 4/11/2022 510604 4/18/2022
510646 4/19/2022
510584 4/15/2022
510615 4/18/2022
510527 4/13/2022
510518 4/12/2022
510681 4/21/2022
510689 4/21/2022
510606 4/18/2022
510563 4/14/2022
510640 4/19/2022
510510 4/12/2022
510567 4/15/2022
510522 4/12/2022
510495 4/11/2022
510488 4/11/2022
580464 4/29/2022 015986 DESTEFANO, LOUIS 96 4/14/2022
580465 4/29/2022 009540 DUDEK & ASSOCIATES, INC. 202202249 4/11/2022 580466 4/29/2022 004177 E STEWART & ASSOC INC 7609S 4/7/2022 7608S 4/7/2022
7606S 4/4/2022
7624S 4/15/2022
7627S 4/19/2022
580467 4/29/2022 033608 ELLER, DENNIS 14 4/14/2022
580468 4/29/2022 011576 EQUIFAX INFORMATION SER\6749207 4/7/2022 580469 4/29/2022 023219 EVANTEC CORPORATION 20229232 3/31/2022 580470 4/29/2022 010878 EWING IRRIGATION PRODUC16445569 4/6/2022 580471 4/29/2022 017163 FAIR HOUSING FOUNDATION 040722 4/7/2022 580472 4/29/2022 006104 FAMILY ASSISTANCE MINISTR041522CV 4/15/2022 041522 4/15/2022
580473 4/29/2022 003450 FOOTHILL/EASTERN TRANS.tJULY2021BAL 7/31/2021 580474 4/29/2022 014766 FORTEL TRAFFIC INC 10938 4/18/2022 Descriotion
HARDWARE & MAINT SUPPL!
HARDWARE & MAINT SUPPL!
HARDWARE & MAINT SUPPL!
HARDWARE & MAINT SUPPL!
HARDWARE & MAINT SUPPL!
HARDWARE & MAINT SUPPL!
HARDWARE & MAINT SUPPL!
HARDWARE & MAINT SUPPL!
HARDWARE & MAINT SUPPL!
HARDWARE & MAINT SUPPL!
HARDWARE & MAINT SUPPL!
HARDWARE & MAINT SUPPL!
HARDWARE & MAINT SUPPL!
HARDWARE. & MAINT SUPPL!
HARDWARE & MAINT SUPPL!
HARDWARE & MAINT SUPPL!
HARDWARE & MAINT SUPPL!

ADULT SOFTBALL OFFICIAL
PN 12563 - COUNCIL CHAMBI

CLEANING AND REMOVAL

CLEANING AND REMOVAL

WEED ABATEMENT AND ADM

CLEANING AND REMOVAL

CLEANING AND REMOVAL

ADULT SOFTBALL OFFICIAL

UTILITIES CREDIT SCORING

SUPPLIES
IRRIGATION SUPPLIES A/C#4
3RD QUARTER CDBG REIMB.

CDBG - CV GRANT REIMBUR
3RD QTR CDBG GRANT REIN
TOLL ROAD FEE B20-1504
PN 39807- SOLAR SPEED FEI
Page: 5
Amount Paid Check Total

37.29 18.86

18.89 53.79

59.54 25.57

9.10 21 .51

14.43 7.07

10.93 39.88

17.74 77.53

24.70 33.53

50.97 521 .33
240.00 240.00
22,562.50 22,562.50
3,675.00
2,100.00
5,400.00
2,625.00
500.00 14,300.00
120.00 120.00
369.88 369.88
183.99 183.99
856.62 856.62
1,229.63 1,229.63
1,864.57
11 ,690.62 13,555.19
158.73 158.73
12,960.29 12,960.29
Page: 5
5-3-22 I 4C(2)-6
apChkLst
04/27/2022 10:32:25AM
Final Check List

SAN CLEMENTE
Bank : city BANK OF THE WEST (Continued)
Check# Date ..;;.Ve=n=d=o-'-r ___________ =ln'-'-v=oi=c-=-e __ _ 580475 4/29/2022 002662 GANAHL LUMBER CO 020784873
580476 4/29/2022 031385
580477 4/29/2022 001926
580478 4/29/2022 032998
580479 4/29/2022 002311
580480 4/29/2022 001140
580481 4/29/2022 032926
580482 4/29/2022 031281
580483 4/29/2022 033437
580484 4/29/2022 023511
580485 4/29/2022 027613
580486 4/29/2022 002045
580487 4/29/2022 007033
020784316
020785307
020784329
010998531
020781023
GEOSYNTEC CONSULTANTS 1422040
1421832
GRAINGER, INC, W.W. 9265886177
9278269429
9284129120
9284001899
9280200453
9280577892
GREEN ZONE WASH WATERL001185
HAAKER EQUIPMENT CO., INCZ00843
HACH COMPANY 12975489
12958327
12961271
12956437
HALL & ASSOCIATES, BOB 1088
1085
HALL, YVONNE 041022
HALLEY, KAREN 041222
HARPER, EVERETT 104
HENNEQUIN, MASAKO 040322
HIRSCH PIPE & SUPPLY 8214367
IMPERIAL SPRINKLER SUPPL'5081641-00
5086388-00
5077923-00
5061297-00
5085566-00
Inv Date Descriotion
4/4/2022 SUPPL! ES/REPAIR PARTS
4/1/2022 SUPPLIES/REPAIR PARTS
4/5/2022 SUPPLIES/REPAIR PARTS
4/1/2022 SUPPLIES/REPAIR PARTS
3/21/2022 SUPPLIES/REPAIR PARTS
3/23/2022 SUPPLIES/REPAIR PARTS
1/24/2022 WQMP - CALVADA MIXED USI
12/16/2021 WQMP - RUSSELL CAR WASf
4/1/2022' HARDWARE/ EQUIPMENT
4/13/2022 HARDWARE/ EQUIPMENT
4/19/2022 HARDWARE/ EQUIPMENT
4/19/2022 HARDWARE/ EQUIPMENT
4/14/2022 HARDWARE/ EQUIPMENT
4/15/2022 HARDWARE / EQUIPMENT
4/21/2022 CITY FLEET VEHICLE WASHII
4/5/2022 PARTS/ HARDWARE
4/8/2022 LAB SUPPLIES
3/30/2022 LAB SUPPLIES
3/31/2022 LAB SUPPLIES
3/29/2022 LAB SUPPLIES
4/5/2022 RECRUITMENT SVS. - TRAFF
3/29/2022 RECRUITMENT SVS - DEPUT
4/10/2022 CONTRACT INSTRUCTOR PA
4/12/2022 INSTRUCTOR PAYMENT
4/14/2022 ADULT SOFTBALL OFFICIAL
4/3/2022 WELLNESS PROGRAM REIMI
4/14/2022 FACILITIES - MAINT. OF BUILI
4/15/2022 IRRIGATION SLJ.PPLIES#1327
4/20/2022 IRRIGATION SUPPLIES #1327
4/18/2022 IRRIGATION SUPPLIES #1327
4/8/2022 IRRIGATION SUPPLIES #1327
4/19/2022 IRRIGATION SUPPLIES #1327
Amount Paid

17.75 88.65
210.09

12.16 1,334.04
739.92
2,654.75
1,928.50
545.08
126.31

44.09 70.98
473.09
149.67
802.75
495.65
192.01
528.58
283.40
699.95
5,500.00
6,000.00
854.00
651 .00
360.00

50.00 85.92

90.35 21.06
968.76
2-,9-27.25
681.16
Page: 6
Check Total
2,402.61
4,583.25
1,409.22
802.75
495.65
1,703.94
11 ,500.00
854.00
651 .00
360.00

50.00 85.92
4,688.58
Page:6
5-3-22 I 4C(2)-7
apChkLst
04/27/2022 10:32:25AM
Final Check List

SAN CLEMENTE
Bank : citv BANK OF THE WEST (Continued)
Check# Date _Ve_n_d_o_r ___________ _ ln_v_o_ic_e __ _
580488 4/29/2022 012787
580489 4/29/2022 019001
580490 4/29/2022 022623
580491 4/29/2022 008609
580492 4/29/2022 033791
580493 4/29/2022 020138
580494 4/29/2022 029596
580495 4/29/2022 001253
580496 4/29/2022 005232
580497 4/29/2022 029254
580498 4/2.9/2022 017805
INFOSEND, INC. 210439
210516
209322
209323
IPS GROUP, INC INV64741
JCTEES.COM CORPORATION 7894
JOHNSTONE SUPPLY OF SAN2098030
2097986
2098509
KELSOE & ASSOCIATES INC 11526
KRIEGER ELECTRIC 32833
32832

LASCELLES, BRANDON

LAURA'S HOUSE

LAWSON PRODUCTS INC

LIGHTFOOT, JONATHAN

LOFTCRAFTERSINC
32831
041422
041522
9309445742
041922
821-1531
821-2159
821-2302
Inv Date Descriotion
3/31/2022 UTILITY BILL PROCESSING
4/1 /2022 UTILITY BILL PROCESSING
3/16/2022 UTILITY BILL PROCESSING
3/16/2022 UTILITY BILL PROCESSING
10/13/2021 PARKING METER REPAIR SEI
4/8/2022 OFFICIAL HATS SPORT TEK
4/12/2022 SIGNAL SUPPLIES
4/18/2022 VACUUM PUMP
4/19/2022 SIGNAL SUPPLIES
3/31/2022 CYPRUS SHORE STORM DRJ
4/18/2022 REMOVE & REPLACE PANELi
4/18/2022 INSTALL SWITCHES
4/18/2022 DRYWALL REPAIRS
4/14/2022 CONTRACT INSTRUCTOR PA
4/15/2022 3RD QUARTER CDBG GRANl
4/6/2022 PARTS / HARDWARE
4/19/2022 BREAKFAST MEETING EXP R
10/7/2021 REFUND OF WMP FEE
1/20/2022 REFUND OF WMP FEE
1/20/2022 REFUND OF WMP FEE
Amount Paid
11 .50
884.47
6,400.33

8.48 610.38
261.73
1,274.10
578.62
2,017.69
3,800.00
4,400.00
3,600.00
800.00
716.80
2,537.00
350.56

86.63 250.00
500.00
250.00
Page: 7
Check Total
7,304.78
610.38
261.73
3,870.41
3,800.00
8,800.00
716.80
2,537.00
350.56

86.63 1,000.00
Page: 7
5-3-22 I 4C(2)-8
apChklst
04/27/2022 10:32:25AM
Final Check List

SAN CLEMENTE
Bank : city BANK OF THE WEST (Continued)
Check# Date .:.Ve=-:n-=-=d=-=o~r ___________ =ln~v-=-o=ic-=-e--- 580499 4/29/2022 007564
580500 4/29/2022 027327
580501 4/29/2022 000502
580502 4/29/2022 015082
580503 4/29/2022: 027155
580504 4/29/2022 006627
LOWE'S COMPANIES, INC. 09999
23187
24529
924002
22662
OS567
24395
09111
24605
15622
24940
24197
73968
10437
59229
10435
LYFT INC 1001039936
MCMASTER-CARR SUPPLY C<76217296
76680432
76675116
76680341
MILES CHEMICAL COMPANY 648935
645686BAL
MISSION LINEN SUPPLY 516861609
516863793
516735586-
516735585
516725748
516778536
516778533
516863794
516863792
516861613
516778535
MUNI WATER DIST OF ORANC16968
Inv Date Description
4/8/2022 #0333392 SUPPLIES
4/12/2022 #0333392 SUPPLIES
4/13/2022 #0333392 SUPPLIES
2/25/2022 #0333392 SUPPLIES
4/15/2022 #0333392 SUPPLIES
4/11/2022 #0333392 SUPPLIES
4/19/2022 #m33392 SUPPLIES
4/19/2022 #0333392 SUPPLIES
4/13/2022 #0333392 SUPPLIES
4/14/2022 #0333392 SUPPLIES
4/8/2022 #0333392 SUPPLIES
3/29/2022 #0333392 SUPPLIES
4/21/2022 #0333392 SUPPLIES
4/20/2022 #0333392 SUPPLIES
4/13/2022 #0333392 SUPPLIES
4/20/2022 #0333392 SUPPLIES
3/31/2022 FY22 LYFT PSA FOR OCTA SC
4/11/2022 EQUIPMENT & TOOLS
4/19/2022 CREDIT - EQUIPMENT & TOO
4/19/2022 EQUIPMENT & TOOLS
4/19/2022 CREDIT - EQUIPMENT & TOO
2/7/2022 SUPPLY & DELIVERY OF FER
12/27/2021 SUPPLY & DELIVERY OF FER
4/18/2022 MISSION LINE;N - MAINT SVC:
4/18/2022 MISSION LINEN - MAINT SVC!
3/28/2022 RENTAL AND CLEANING OF L
3/28/2022 RENTAL AND CLEANING OF L
3/28/2022 RENTAL AND CLEANING OF L
4/4/2022 RENTAL AND CLEANING OF L
4/4/2022 MISSION LINEN - MAINT SVC!
4/18/2022 MISSION LINEN - MAINT SVC!
4/18/2022 UNIFORM RENTAL
4/18/2022 UNIFORM RENTAL
4/4/2022 RENTAL AND CLEANING OF L
4/11/2022 ANNUAL DEDICATED IRRIGAAmount Paid
319.97

45.78 157.57

38.32 28.64

72.60 355.78

58.49 2.86

16.63 346.58

20.39 286.81

10.23 334.35

42.96 14,698.63

18.36 -18.36
216.43
-188.77
6,152.37
496.39
538.75

7.92 82.20
106.92

57.00 94.30

7.92 62.72

37.87 431 .00
113.83
80,000.00
Page: 8
Check Total
2-,137.96
14,698.63

27.66 6,648.76
1,540.43
80,000.00
Page: 8
5-3-22 I 4C(2)-9
apChklst
04/27/2022 10:32:25AM
Final Check List

SAN CLEMENTE
Bank: city BANK OF THE WEST (Continued)
Check# Date -=-Ve=n=d=o_:_r _______ ___ _ Invoice
580505 4/29/2022 -025176
580506 4/29/2022 017930
580507 4/29/2022 030289
580508 4/29/2022 024199
NICHOLS CONSULTING ENGll790033012
O'BLENES, JAMES 200
OCCUPATIONAL HEALTH CTR74628837
74703063
74773482
74848537
OCEAN BLUE ENVIRON SVCS34323
35103
Inv Date
4/14/2022
3/8/2022
3/9/2022
3/16/2022
3/23/2022
3/30/2022
10/6/2020
4/29/2021
Descriotion

CLEAN OCEAN FEE RATE STI
REIMB. FOR 03 CERT. RENE\
PHYS LEVEL 2, DOT PHYSIC/
PHYS LEVEL 2, DOT PHYSIC/
PHYS LEVEL 2, DOT PHYSIC/
PHYS LEVEL 2, DOT PHYSIC/
AGREEMENT FOR ENVIRON~
AGREEMENT FOR ENVIRON~
Amount Paid
6,571 .25

90.00 660.00
346.00
392.00
282.00
1,118.50
921.50
Page: 9
Check Total
6,571 .25

90.00 1,680.00
2,040.00
Page: 9
5-3-22 / 4C(2)-10
apChkLst Final Check List Page: 10
04/27/2022 10:32:25AM SAN CLEMENTE
Bank : city BANK OF THE WEST (Continued)
Check# Date Vendor Invoice Inv Date Descriction Amount Paid Check Total 580509 4/29/2022 001207 OFFICE DEPOT 233929676001 4/7/2022 OFFICE SUPPLIES A/C #8983: 11.71 213988492001 12/15/2021 OFFICE SUPPLIES A/C #8983'. 104.55 213999271001 12/16/2021 OFFICE SUPPLIES A/C #8983: 25.20 213999272001 12/15/2021 OFFICE SUPPLIES A/C #8983: 21 .71 214165058001 12/16/2021 O!="FICE SUPPLIESA/C #8983·. 7?.56 226442376001 2/15/2022 OFFICE SUPPLIES A/C #8983: 13.99 233285810001 3/25/2022 OFFICE SUPPLIESA/C #8983-'. 63.08 233951172001 4/7/2022 OFFICE SUPPLIES A/C #8983: 4.95
237994537001 4/11/2022- OFFICE SUPPLIES A/C #8983'. 82.57 238180119001 4/7/2022 OFFICE SUPPLIES A/C #8983'. 19.69 238047955001 4/11 /2022 OFFICE SUPPLIES A/C #8983: 246.28 233423335001 3/25/2022 OFFICE SUPPLIESA/C #8983·. 80.78 233419612001 3/25/2022 OFFICE SUPPLIES A/C #8983: 22.94 238044505001 4/6/2022· OFFICE SUPPLIES A/C #8983: 44.99 238045116001 4/6/2022 OFFICE SUPPLIES A/C #8983: 15.72
238520899001- 4/5/2022 OFFICE SUPPLIES A/C #8983'. 33.81 238523894001 4/5/2022 OFFICE SUPPLIES A/C #8983: 21.31
234788464001 3/31/2022 OFFICE SUPPLIESA/C #8983'. 252.07 238168995001 4/13/2022 OFFICE SUPPLIES A/C #8983: 398.35 235987527001 3/25/2022 OFFICE SUPPLIES A/C #8983: 132.69 236062011001 4/11/2022 OFFICE SUPPLIES A/C #8983: 194.34 233951146001 4/7/2022 OFFICE SUPPLIES A/C #8983'. 10.53 234534039001 3/17/2022 OFFICE SUPPLIESA/C #8983-. 85-.14 235129549001 3/31/2022 OFFICE SUPPLIES A/C #8983: 5.92
235129541001 4/4/2022 OFFICE SUPPLIESA/C #8983: 42.98
235129148001 4/4/2022 OFFICE SUPPLIES A/C #8983: 18.31
236655781001 3/30/2022 OFFICE SUPPLIES A/C #8983'. 74.52 228747141001 2/18/2022 OFFICE SUPPLIES A/C #8983-. 76.47 228748964001 2/21/2022 OFFICE SUPPLIES A/C #8983'. 96.96 226433378001 2/15/2022 OFFICE SUPPLIES A/C #8983: 54.06 233951185001 4/6/2022 OFFICE SUPPLIES A/C #8983: 32.31
238142344001 4/7/2022 OFFICE SUPPLIES A/C #8983: 68.54
238141815001 4/7/2022 OFFICE SUPPLIES A/C #8983'. 71 .93 2,500.96 580510 4/29/2022 025959 OMNI ENTERPRISE INC CSC4192 4/19/2022 JANITORIAL SERVICES 100.00 100.00 Page: 10
5-3-22 I 4C(2)-11
apChklst Final Check List
04/27/2022 1O:32:25AM SAN CLEMENTE
Bank : citv BANK OF THE WEST (Continued)
Check# Date Vendor Invoice Inv Date
580511 4/29/2022 008563 ONESOURCE DISTRIBUTORSS6918932.001 4/18/2022 S6943708.001 4/11/2022
580512 4/29/2022 001086 ORANGE COUNTY TREAS/TNSC13379 4/7/2022 580513 4/29/2022 020253 O'REILLY AUTO PARTS 2676-230611 4/14/2022 2676-222184 1/26/2022
580514 4/29/2022 012346 PACIFIC PRODUCTS & SVCS, 30107 4/4/2022 580515 4/29/2022 030172 PAJARO, REYLAN A 041222 4/12/2022 580516 4/29/2022 024038 PATROL ONE 481123 4/8/2022
580517 4/29/2022 034014 PEERY, PAMELA & GORDAN 032322 3/23/2022 580518 4/29/2022 000529 PETER & ASSOCIATES, INC 22021765 3/14/2022 580519 4/29/2022 034015 PLONKEY MELANSON FAMILY032322 3/23/2022 580520 4/29/2022 033673 POWE RC LEAN 7315 4/21/2022
580521 4/29/2022 033634 PRIDESTAFF INC 301527326 4/10/2022 580522 4/29/2022 024076 PRIORITY LANDSCAPE SVCS 12132 3/31/2022 12084 4/1/2022
11961 3/7/2022
580523 4/29/2022 026777 PROPHET SOLUTIONS INC 820-2134 6/17/2021 580524 4/29/2022 032033 PUBLIC SAFETY CONSULTIN(008/22BAL 3/11/2022 580525 4/29/2022 026462 QUIET ZONE TECHNOLOGIESP101929 4/18/2022 580526 4/29/2022 032579 RAY CONSULTING LLC, WILLl,2022-17 4/1/2022 580527 4/29/2022 025965 RESERVE ACCOUNT 042122 4/21/2022 580528 4/29/2022 000067 RINCON TRUCK CENTER INC 341397 3/31/2022 341271 3/28/2022
341328 3/30/2022
341323 3/29/2022
340484 4/7/2022
341778 4/14/2022
580529 4/29/2022 011271 SAN CLEMENTE JOURNAL 4910 4/9/2022 580530 4/29/2022 014307 SAN CLEMENTE TIMES LLC 13076 3/31/2022 580531 4/29/2022 008656 SAN CLEMENTE, CITY OF 033122-041222 4/13/2022 580532 4/29/2022 001174 SAN DIEGO GAS & ELECTRIC041822 4/1 8/2022 041322 4/13/2022
580533 4/29/2022 030602 SANCHEZ, ANDRES 14264589 5/14/2019 580534 4/29/2022 030166 SANDY FEET INITIATIVE 041122 4/11/2022 Description
12 (TWELVE) MONTH ONLINE
SUPPLY

POLICE RADIO MAINTENANC
PARTS
PARTS

SIGN SUPPLIES

CONTRACT INSTRUCTOR PA
SECURITY GUARD SERVICE~

BEACH PARKING IMPACT FEI

AGREEMENT FOR GEOTECH

BEACH PARKING IMPACT FEI

POWERCLEAN - PRESSURE '

GOLF COURSE GROUNDS KE

SUPPLIES - IRRIGATION & LA

PRIORITY - LANDSCP EAST (I
PRIORITY - LANDSCP EAST (:

REFUND OF WMP FEE

HR INVESTIGATION
QUIET ZONE - SPARE AWS P1

DEVELOPMENT OF TNI COMI

POSTAGE FOR CITY MAILING
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS

ADVERTISING

PUBLICATION OF PUBLIC NO

RECREATION SCHOLARSHIP
0084641800941 DISTRIBUTIO
0052638245453 DISTRIBUTIO

REFUND OF DEPOSIT

CONTRACT INSTRUCTOR PA
Page: 11
Amount Paid Check Total
3,760.00
183.51 3,943.51
2,309.00 2,309.00

30.13 27.99 58.12
1,407.32 1,407.32
1,295.00 1,295.00
330.75 330.75
959.72 959.72
39,000.00 39,000.00
933.87 933.87
5,385.00 5,385.00
3,261.60 3,261 .60
2,540.14
56,547.00
500.00 59,587.14
750.00 750.00
1,767.63 1,767.63
19,233.94 19,233.94
240.00 240.00
3,000.00 3,000.00

26.27 164.80

24.08 125.68
224.64
229.51 794.98
800.00 800.00
1,046.80 1,046.80
1,436.80 1,436.80

24.88 10.70 35.58

50.00 50.00
1,365.00 1,365.00
Page: 11
5-3-22 / 4C(2)-12
apChklst Final Check List Page: 12
04/27/2022 10:32:25AM SAN CLEMENTE
Bank : city BANK OF THE WEST (Continued)
Check# Date Vendor Invoice Inv Date Descriotion Amount Paid Check Total 580535 4/29/2022 009896 SANTA MARGARITA WATER 0 001140130-5112 4/8/2022 WATER SERVICES 222.38 001140130-5029 4/8/2022 WATER SERVICES 1,229.08
001140130-5231 4/8/2022 WATER SERVICES 646.16
001140130-5230 4/8/2022 WATER SERVICES 757.31
001140130-5230 4/8/2022 WATER SERVICES 124.43
000940050-457E 4/8/2022 WATER SERVICES 73.35
000940050-4484 4/8/2022 WATER SERVICES 1,130.28 4,182.99 580536 4/29/2022 018587 SC ROOKIES 041422 4/14/2022 INSTRUCTOR PAYMENT 728.00 728.00 580537 4/29/2022 001243- sew CONTRACTING CORP PP9FINAL 4/18/2022 PN 16408 - WELL FILTER PLA 3,860.93 3,860.93 580538 4/29/2022 016912 SECURE LIVE SCAN 12152 3/31/2022 FINGERPRINT ROLLING FEE 175.00 175.00 580539 4/29/2022 002196 SIERRAANALYTICAL LABS, IN2018038 4/18/2022 RECLAIMED WATER QUALIT'\ 230.00 2018043 4/18/2022 RECLAIMED WATER QUALIT'\ 280.00
2018037 4/18/2022 POTABLE WATER QUALITY Al 1,240.00
2018041 4/18/2022 POTABLE WATER QUALITY Al 805.00
2018039 4/18/2022 WRP T REATMENT WATER Ql 622.00
2018044 4/18/2022 WRP TREATMENT WATER Ql 1,462.00 4,639.00 580540 4/29/2022 002431 SMART & FINAL IRIS, INC. 644088 4/20/2022 ACCT #60124600010399088 526.90 526.90 580541 4/29/2022 008033- SMITHSON ELECTRIC INC 62518 3/25/2022 TRAFFIC SIGNAL MAINT. 4,000.00 4,000.00 580542 4/29/2022 003857 SOCAL FIRST AID & SAFETY 42-021913 11/10/2021 FIRST AID SUPPLIES 371 .52 42-022232 2/16/2022 FIRST AID SUPPLIES 154.42 525.94
580543 4/29/2022 002755 SOUTH COAST DISTRIBUTINC290726 4/14/2022 SUPPLIES 1,587.05 290595 4/8/2022 SUPPLIES 49.46
290644 4/11/2022 SUPPLIES 12.90
290937 4/21/2022 SUPPLIES 83.25
290903 4/21/2022 SUPPLIES 450.77
290695 4/13/2022 SUPPLIES 109.15
290674 4/12/2022 SUPPLIES 484.66 2,777.24
580544 4/29/2022 033873 SOUTH COAST REFEREE AS~150 4/10/2022 ADULT SOCCER OFFICIALS 165.00 165.00 580545 4/29/2022 000170 SOUTH COAST WATER DISTR4-2354 4/20/2022 WATER BILLING 40.75 4-2237 4/20/2022 WATER BILLING 2,166.86
4-2481 4/20/2022 WATER BILLING 84.84
4-2495 4/20/2022 WATER BILLING 120.86 2,413.31
580546 4/29/2022 003204 SOUTHERN CALIF GAS CO, ll\033122A 3/31/2022 01060702006 GAS SERVICES 122.06 040722 4/7/2022 09050726000 GAS SERVICES 16.31 138.37
Page: 12
5-3-22 I 4C(2)-13
apChklst
04/27/2022 10:32:25AM
Final Check List

SAN CLEMENTE
Bank : citv BANK OF THE WEST (Continued)
Check# Date ---Ve"-'n"-'d--'-o""-r ___________ ___ ln __ voi--'-ce-"---- ___ Inv Date Descriotion 580547 4/29/2022 000208
580548 4/29/2022 011672
580549 4/29/2022 031889
580550 4/29/2022 033800
580551 4/29/2022 003563
580552 4/29/2022 014098
580553 4/29/2022 006483
580554 4/29/2022 022514
580555 4/29/2022 016085
580556 4/29/2022 001753
580557 4/29/2022 019220
580558 4/29/2022 022730
580559 4/29/2022 003436
580560 4/29/2022 021465
580561 4/29/2022 022435
580562 4/29/2022 034052
580563 4/29/2022 029845
580564 4/29/2022 030375
580565 4/29/2022 001190
580566 4/29/2022 033850
580567 4/29/2022 016334
580568 4/29/2022 033864
580569 4/29/2022 008950
580570 4/29/2022 003356
580571 4/29/2022 023811
580572 4/29/2022 005046
580573 4/29/2022 003389
580574 4/29/2022 016254
SOUTHERN COUNTIES FUEU2102797-IN 4/7/2022 UNLEADED GASOLINE FOR l 2093321-IN 3/24/2022 CS EMERGENCY PS DIESEL I
SPARKLETTS 6243099041622 4/16/2022 HOT& COLD COOLER RENTA SPECTRUM GAS PRODUCTS, 00556618 4/5/2022 OXYGEN TANK FILL & RETUR SPRUCE & GANDER INC 2590 2/22/2022 STOOLS FOR END OF PIER C STANDARD INSURANCE 042022 4/20/2022 VOLUNTARY LIFE INSURANC STANDARD INSURANCE MAY22 4/21/2022 INSURANCE
STANTEC CONSULTING INC 1909897 4/11/2022 PN 12609 - SHORECLIFFS GC STARFISH SIGNS & GRAPHIC!5523 4/20/2022 OCSD OFFICE INTERIOR SIG STATE OF CALIFORNIA 48-74934-757 4/21/2022 CASE #48-74934-757 LABOR< SUMMERS/MURPHY & PARTN22-9052 4/6/2022 STREET DINING TIME AND M.

THE ADVANTAGE GROUP

THE CPR LADY INC

TONY'S LOCKSMITH
21-8706 11/30/2021 LOR 21-234 LANDSCAPE PLA
140839 3/31/2022 COBRAADMINISTRATION
CPR220090 4/20/2022 AHA BLS PROVIDER ECARD!:
42956 4/12/2022 KEYS/LOCK REPAIR
42955 4/12/2022 KEYS
TRAFFIC MANAGEMENT PRO 843891 3/28/2022 SIGNS- VHSP POOL ULINE, INC. 147390362 4/7/2022 RUBBER TILES FOR STAGE
UNION ENGINEERING CO 908138 10/14/2021 DEPOSIT REFUND HYDR MEUNITED BLDG & DEVELPMT S907 3/23/2022 REPLACEMENT ROOF HATC~ UNITY COURIER SERVICE INC478123 4/1/2022 UTILITY BILLING COURIER SI USA BLUE BOOK 938405 4/7/2022 SUPPLIES

VILLAFUERTE, JEFFREY

VISION SERVICE PLAN (CA)

WADE HARRINGTON TILE

WAIZINGER, JOHN
947560 4/15/2022 SUPPLIES
28474890 3/23/2022 REIMB. FOR HOTEL VOUCHE
814696566 3/19/2022 A/C #30-005394-0001 VISION I
502 3/10/2022 TILE STEPS REPLACEMENT·
BLDG.N-2022-1- 4/11/2022 BLDG N QTR WEEKLY SANITI
BLDG.J-2022-1-: 4/11/2022 BLDG.J QTR WEEKLY SANITI:

WATERLINE TECHNOLOGIES,5570844 3/8/2022 HYPOCHLORITE SOLUTIONS 5570841 3/8/2022 HYPOCHLORITE SOLUTIONS
WELLS FARGO ADVISORS 7320 3/29/2022 QUARTERLY FEE
WELLS PIPELINE MATERIALS SINV22-1903 4/11/2022 PIPELINE MATERIALS SINV22-1724 4/4/2022 PIPELINE MATERIALS
WHITE CAP CONSTRUCTION 10015896760 3/31/2022 CONSTRUCTION SUPPLY WILLKIE, CORRIE 28 4/14/2022 ADULT SOFTBALL OFFICIALS
Amount Paid
1,851.08
1,975.16

44.43 58.00
6,171.25

82.05 6,922.44
1,914.00
367.19
4,560.00
2,175.00
4,485.00
219.45

63.00 245.50

74.08 320.07
274.17
711 .00
9,236.00
531.48
603.84
4,294.76
155.93
3,943.44
2,625.00

97.20 145.80
505.92
3,761.76
12,500.00
2,963.13
3,197.59
531.13
240.00
Page: 13
Check Total
3,826.24

44.43 58.00
6,171.25

82.05 6,922.44
1,914.00
367.19
4,560.00
6,660.00
219.45

63.00 319.58
320.07
274.17
711 .00
9,236.00
531.48
4,898.60
155.93
3,943.44
2,625.00
243.00
4,267.68
12,500.00
6,160.72
531.13
240.00
Page: 13
5-3-22 I 4C(2)-14
apChklst
04/27/2022 10:32:25AM
Bank : citv BANK OF THE WEST (Continued)
Final Check List

SAN CLEMENTE
Page: 14
Check# Date ~Ve=n..:...:d;:...:o;_;_r ___________ .:..:.;ln:..:..v.=.;oi:.=.ce=----- Inv Date Description Amount Paid Check Total 12,376.84
848,348.11
580575 4/29/2022 000870 WITTMAN ENTERPRISES, LLC2203023 4/19/2022 AMBULANCE BILLING SERVI( 12,376.84 Sub total for BANK OF THE WEST:

Page: 14
5-3-22 I 4C(2)-15
apChklst
04/27/2022 10:32:25AM
144 checks in this report.

Final Check List

SAN CLEMENTE
Page: 15
Grand Total All Checks: 848,348.11
Page: 15
5-3-22 / 4C(2)-16
BBK Warrant Listing Detail
Warrant Listing Detailed Description
Pico Canyon Restoration Pico Canyon Restoration
Housing Housing (Special)
PRA Writ PRA Writ
TCA/241 Ext-Non lit TCA- Non-litigation transactional work related to proposed San Clemente SR-241 Housing Human Right C3 Housing is a Human Right No. 3 (CEQA) Triangle Site Condem Triangle Site Condemnation
General Plan/Housing General Plan Update/Housing Element Water Law Water Law (Special)
Public Ut. Complex Public Utilities- Complex
5-3-22 I 4C(2)-17
Department:

Prepared By:

Subject:

AGENDA REPORT

SAN CLEMENTE CITY COUNCIL MEETING
Meeting Date: May 3, 2022
Public Works/ Engineering
Amir K. llkhanipour, Senior Civil Engineer
Agenda Item 4D
Approvals:

City Manager O .. ;f
De pt. Head ---~
Attorney C:J'
Finance fa,--
ACCEPTANCE AND NOTICE OF COMPLETION FOR THE STORM DRAIN IMPROVEMENTS AT N.

EL CAMINO REAL AND CAMINO SAN CLEMENTE, GIP PROJECT No. 10016.

Fiscal Impact: Yes. The total construction cost of $294,461 is within the approved construction budget of $332,250 from the Storm Drain Depreciation Reserve Fund.

Summary: Acceptance and Notice of Completion for GCI Construction, Inc. for completion of contract work for the Storm Drain Improvements at N. El Camino Real and Camino San Clemente. Refer to Attachment 1 for Location Map and Attachment 2 for Notice of Completion.

Background: On August 17, 2020, the City Council awarded a construction contract to GCI Construction, Inc. for the Storm Drain Improvements at N. El Camino Real and Camino San Clemente (Attachment 3). The work consisted of replacing catch basins at the intersection of N. El Camino Real and Camino San Clemente and lining of the connecting 24-inch reinforced concrete pipes (RCP) with polyvinyl chloride (PVC) material to extend their service lives. Additionally, screen protections for collecting debris and other sediments were installed at the face of the outlets of these new catch basins to satisfy the water quality requirements.

Recommended
A summary of the total expenditures is provided below:

Construction Management, Inspection
and Materials testing
Construction
Total Project Cost
$ 44,000
250 461
$294,461
Action: STAFF RECOMMENDS THAT the City Council:

1. Accept the Storm Drain Improvements at N. El Camino Real and Camino San Clemente, Project No. 10016, from GCI Construction, Inc.;

2. Authorize the Public Works Director to execute and record the Notice of Completion for the Storm Drain Improvements at N. El Camino Real and Camino San Clemente, Project No. 10016; and
Public Works Agenda Report 5-3-22 I 4D-1
Agenda Report Page2

3. Authorize the City Clerk to release the Payment Bond 35 days from the recordation of the Notice of Completion upon verification with the Engineering Division that no liens have been levied against the Contractor, GCI Construction, Inc.

Attachments: 1. Location Map

2. Notice of Completion

3. Staff Report Dated August 17, 2020 (without attachments) Notification: None.
s:\cd\engineering\secure\admin\2022\5-3\5-3-22-1 r.docx 5-3-22 I 4D-2
1 J

J NOTTO SCALE
City of San Clemente
910 Calle Negocio, Suite 100
San Clemente, CA 92673
Tel (949) 361-6100
Fax (949) 361-8316
Attachme

LOCATION MAP
Storm Drain Improvements
at N. ECR & Camino San Clemente
PN 10016
5-3-22 I 4D-3
Recording Requested By:

City of San Clemente
When Recorded, Mail To:

Public Works Department
City of San Clemente
91 O Calle Negocio
San Clemente, CA 92673
Attachment 2
Recorded for the benefit of the City of San
Clemente and exempt from recording fees
pursuant to Government Code Section 27383.

Space above this line is for Recorder's Use Only

NOTICE OF COMPLETION
Notice is hereby given by the City of San Clemente, a Municipal Corporation, that a public work of improvement has been completed as follows:

1. Project title or description of work: Storm Drain Improvements at N. El Camino Real & Camino San Clemente, Project No. 10016 .

2. Date of completion: March 24, 2022

3. Street address or legal description of the project site: North El Camino Real at Camino San Clemente, San Clemente, CA 92672 .

4. Name of owner. City of San Clemente

5. Interest or estate of owner. Public Right-of-Way

6. Address of owner. 910 Calle Negocio, San Clemente, CA 92673

7. Name and address of contractor: GCI Construction, Inc., 1031 Calle Recode, Suite D, San Clemente, CA, 92673
I am the Public Works Director/City Engineer for the City of San Clemente, a Municipal Corporation, the owner of the indicated interest or estate in the property described above.

I make this verification on behalf of the City of San Clemente. I have read this Notice of Completion and know its contents. I declare under penalty of perjury under the laws of the State of California that the foregoing i~ true and correct.

Executed on in San Clemente, California. -~---------
Kiel Koger, Public Works Director/City Engineer
City of San Clemente
5-3-22 I 4D-4
Attachment 3
Agenda Item (Q&
Approvals:

AGENDA REPORT City Manager ~1l,
, Dept. Head • 'J - C'.q(~;OV.~\'i?- SAN CLEMENTE CITY COUNCIL MEETING Attorney • Meeting Date: August 17, 2021 • F' ,.-,-::-:: _ mance --l~• M!i MIP#iflii'MDtii~~lill§§tffl}ajijMfl~f#/?l&&IW'fi#&N@@Mitlii'ffliliiiti'%iliiiffMWWifM.Wfl.fii¥Jliijjd£til@iiAA@Mi¥iiAiffi'iit~ .. :::, Department:

Prepared By:

Subject:

Public Works / Engineering Division
Amir K. ·11khanipour, Senior Civil Engineer
CONSTRUCTION CONTRACT AWARD TO GC/ CONSTRUCTION, INC. FOR THE STORM DRAIN IMPROVEMENTS AT N. EL CAMINO REAL AND CAMINO SAN CLEMENTE, CIP PROJECT NO. 10016.

Fiscal Impact: Yes. The estimated total project cost of $332,250 is within the approved project budget of $836,000 available from the Storm Drain Improvements at N. El Camino Real and Camino San Clemente, CIP Project No, 10016.

Summary: Staff recommends approval of a construction contract with GCI Construction, Inc. for a total amount not to exceed $249,750 for the purpose of replacing catch basins and storm drain pipe at N. El Camino Real and Camino San Clemente.

Background: The catch basins at the intersection of North El Camino Real and Camino San Clemente are in need of replacement and upgrades. The connecting 24-inch reinforced concrete pipes (RCP) are also in need of repairs and will be lined with polyvinyl chloride (PVC) material to extend their service lives. Additionally, screen protections for collecting debris and other sediments will be installed at the face of the outlets of these new catch basins to satisfy the water quality requirements.

The project was advertised for competitive bidding on the PlanetBids website and bids were received on July 1, 2021. Bids ranged from $249,750 to $373,255, as shown on Attachment 2. The lowest responsive bidder was GCI Construction, San Clemente, California with a total bid of $249,750. Based on the low bid, project costs are estimated as follows:

Construction Contract
Construction Management, Administration
Soil testing and Inspection
Project Contingency (15%)
Total Estimated Construction Costs
$249,750
45,000
37,500
$332,250
The approved project budget available is $836,000. A portion of the original budgeted scope of work included work within the railroad right-of-way, owned by the Orange County Transportation Authority (OCTA). During· the permit coordination processing with OCTA, OCTA denied approval of the improvements within its right-of-way due to potential overburdening of OCTA's Public Works Agenda Report 8-17-21 / 6G-1
5-3-22 I 4D-5
Ag,enda ijeport
Recommended
Page2
downstream storm drain system, resulting in reduction of the City's scope of work. Upon completion of the project, the unused project fund balance will return to the Storm Drain Fund Depreciation Reserve.

As required by City Policy and State Law, the Contractor will be required to provide performance and payment bonds simultaneously with execution of the construction contract (Attachment 3}. A warranty bond will also be required prior to City Council acceptance of the project. Project plans and specifications are on file in the City Clerk's office.

Action: Staff Repommends That the City Council:

1. Approve the Plans and Specifications for the Storm Drain Improvements at N. El Camino Real & Camino San Clemente, GIP Project No. 10016; and

2. Approve and authorize the Interim Public Works Director to execute Contract No. __ _. by and between the City of San Clemente and GCI Construction, Inc., in the amount not to exceed of $249,750, for the Storm Drain Improvements at N. El Camino Real and Camino San Clemente, GIP Project No. 10016.

Attachments: 1.

2. 3.

Location Map
Bidders' List
Contract
Notification: None.
s:\cd\englneerlng\secure\admln\2021 \8-17-21\8-17-21-1 r.docx 8-17-21 / 6G-2
5-3-22 I 4D-6
(
Department: ·
Prepared By:

Subject:

AGENDA REPORT

SAN CLEMENTE CITY COUNCIL MEETING
Meeting Date: May 3, 2022
Public Works / Engineering
Amir llkhanipour, Senior Civil Engineer
Agenda Item 46
Approvals:

City Manager r.,fj J.

Dept. Head J!.1-;-~ j)
Attorney (' ::J'
Finance -J-1J...,J /

ACCEPTANCE AND NOTICE OF COMPLETION FOR THE WELL FILTER PLANT REHAB/UTA T/ON AND CHEMICAL STORAGE BUILDING, PROJECT No. 16408.

Fiscal Impact: Yes. The total construction cost of $1,612,781 is within the approved construction budget of $1,713,000 from the Water Fund Depreciation Reserve.

Summary: Acceptance and Notice of Completion for SCW Contracting Corporation for completion of contract work for the Well Filter Plant Rehabilitation and Chemical Storage Building. Refer to Attachment 1 for the Location Map and Attachment 2 for the Notice of Completion.

Background: On August 18, 2020, the City Council awarded a construction contract to SCW Contracting Corporation for the Well Filter Plant Rehabilitation and Chemical Storage Building (Attachment 3). The project consisted of installing a new chemical treatment system, removal of the chlorine gas scrubber and gaseous system, replacement of aging equipment providing for return water of the Plant process water, and a mixing system in Reservoir No. 1, to improve water quality.

Recommended
A summary of the total expenditures is provided below:

Construction Management, Inspection
and Materials testing
Construction
Total Project Cost
$ 98,000
1 514 781
$1,612,781
Action: STAFF RECOMMENDS THAT the City Council:

1. Accept the Well Filter Plant Rehabilitation and Chemical Storage Building, Project No. 16408 from sew Contracting Corporation;

2. Authorize the Public Works Director to execute and record the Notice of Completion for the Well Filter Plant Rehabilitation and Chemical Storage Building, Project No. 16408; and

3. Authorize the City Clerk to release the Payment Bond 35 days from the recordation of the Notice of Completion upon verification with the Engineering Division that no liens have been levied against the Contractor, SCW Contracting Corporation.

Public Works Agenda Report 5-3-22 I 4E-1
Agenda Report Page2
Attachments: 1. Location Map

2. Notice of Completion

3. Staff Report Dated August .18, 2020 (without attachments).

Notification: None.
s:\cd\engineering\secure\admin\2022\5-3\5-3-22-2r.docx
5-3-22 I 4E-2
City of San Clement
\ , LJ/
91~ Calle Negoclo s e LOCA T/QN, MAP .,, an Clemente c' A uite 100 We// lAI I'"'\ } ., F Tel (949) 36. l -a100 92673 Ch vvater T 'reatme t p --- ax <•••l ••1-es1a emical St n /ant orage Bui/din
PN 16408 g
5-3-22 I 4E-3
Recording Requested By:

City of San Clemente
When Recorded, Mail To:

Public Works Department
City of San Clemente
91 O Calle Negocio
San Clemente, CA 92673
Attachment 2
Recorded for the benefit of the City of San
Clemente and exempt from recording fees
pursuant to Government Code Section 27383.

Space above this line is for Recorder's Use Only

NOTICE OF COMPLETION
Notice is hereby given by the City of San Clemente, a Municipal Corporation, that a public work of improvement has been completed as follows:

1. Project title or description of work: The Well Filter Plant Rehabilitation and Chemical Storage Building, Project No. 16408 .

2. Date of completion: April 4, 2022

3. Street address or legal description of the project site: 401 Calle Bahia, San Clemente, CA 92672

4. Name of owner. City of San Clemente

5. Interest or estate of owner. Public Right-of-Way
6 .. Address of owner: 910 Calle Negocio, San Clemente, CA 92673

7. Name and address of contractor. sew Contracting Corporation; 2525 N. Old Highway 325, Fallbrook, CA
I am the Public Works Director/City Engineer for the City of San Clemente, a Municipal Corporation, the owner of the indicated interest or estate in the property described above.

I make this verification on behalf of the City of San Clemente. I have read this Notice of Completion and know its contents. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. .

Executed on in San Clemente, California. -----------
Kiel Koger, Public Works Director I City Engineer
City of San Clemente
5-3-22 I 4E-4
Department:

Prepared By:

Subject:

Fiscal Impact:

Summary:

Background:

AGENDA REPORT

SAN CLEMENTE CITY COUNCIL MEETING
Meeting Date: August 18, 2020
..... w .. I! TH
Utilities
David Rebensdorf, Utilities Director O f2-.
ff
Attachment 3
Agenda Item lJrr
Approvals:

City Manager
Dept. Head
Attorney --,.--
Fin, an c e ~
CONSTRUCTION CONTRACT AWARD TO sew CONTRACTING CORP. FOR THE WELL FILTER PLANT REHABILITATION, CHEMICAL STORAGE BUILDING, PROJECTN0.16408.

Yes. The project was budgeted for $1,500,000. Due to an estimated total project cost of $1,855,270, a supplemental appropriation in the amount of $355,270 is recommended from the Water Fund Depreciation Reserve. The proposed $355,270 supplemental appropriation' will reduce the Water Fund Depreciation Reserve from $4,218,376 to $3,863,106.

Staff recommends approval of a construction contract with sew Contracting Corp. for $1,359,000 for the Well Filter Plant Rehabilitation Chemical Storage Building. Staff also recommends approval of a Second Amendment to the Professional Services Agreement with AKM Consulting Engineers for engineering construction support related services.

The City's Well Filter Plant (Plant)- is located adjacent to the Municipal Golf Course and housed in a building constructed in the 1970's. The City's wells were the only source of water supply until the 1960's when Joint Regional Water Supply System (formerly Tri Cities Water District) was formed to build and operate a water system to supply imported water from Metropolitan Water District to the City. Currently, two City wells provide approximately six percent of the City's supply and are critical in the event of an emergency imported water outage. Chemicals used to treat well water are gaseous chlorine and are recommended to be changed to liquid along with a new building to store and mix the chemicals. Due to current regulations regarding the use of gaseous chlorine, either replacement of the chlorine gas scrubber system and containment building is required or switching to a more environmentally friendly and safer system for the public and employees is required if the City desires to continue well operations. Due to the previously mentioned benefits, the change to liquid chlorine is recommended and is consistent with improvements previously implemented atthe City's Water Reclamation Plantforthe treatment ofrecycled water.

The project consists of installing a new chemical treatment system, a new building, removal of the chlorine gas scrubber and gaseous system, replacement of aging equipment providing for return water of the Plant process water, and a mixing system in Reservoir Number One. The mixing system will provide improved water quality along with the switch to liquid chemicals that will align the water quality similar to water imported from Metropolitan Water District.

Utilities Agenda Report
8-18-20 / 6T-1
5-3-22 I 4E-5
" Ageinda Report Page 2
Discussion: Plans and specification fot the project improvements were prepared by AKM and advertised on Planet Bids for public bidding on May 13, 2020 and 14 bids were received on June 16, 2020. Bids ranged from $1,359,000 to $2,403,600, as shown on Attachment 2. The low bid was submitted by SCW Contracting Corp. of Fallbrook, CA. for $1,359,000.

Based on the low bid, project costs are e·stimated as follows:

Engineering Design and Proj~ct Managem~nt ,,
Construction· Management, Inspection
and Materials Testing
Construction
Construction Contingency (15%)
Total Estimated Project Cost
$ 142,270
150,000
1,359,000
204,000
$1,855,270
The estimated cost of the project exceeds the project budget of $1,500,000 and a supplemental appropriation is needed to construct this project. The increase in project cost is due to building modifications to •improve aesthetics as recommended by the City's Design Reyiew Subcommittee, adding the mixer at Reservoir Number One to improve water quality which was required by the State Water Resources Contro.I Board and replacement of equipment for the return water of the Plant process water.

These improvements were not a!'}ticipated at the _time the project was budgeted.

As required by City Policy and State Law, th~ Contractor will be required to provide performanc!;3 and payment bonds simultaneously with execution of the construction contract. A warranty bond will also be· required prior to City Cpuncil acceptance of the proJe.ct. Staff recommends approval of a construcUon contract with sew Contracting Corp.

On November 20, 2018, City Council awarded a Professional Services Agreement to AKM for engineering and -design services for the Plant Chemical Building, During design, the following additional rehabilitations to support the Plant operation were identified: 1) Replacement of aged mechanical and electrical equipment of the pump station providing for discharge of return water from the Plant and; 2) Addition of a mixer and chemical treatment to existing Reservoir Gne to maintain water quality since the Plant discharges treated water to Reservoir One prior to distribution to the City's system. To perform design of the additional services, a First .Amendment in the amount of $28,888 was approved on April 16, 2019 to AKM's· agreem~nt by the City CotJnCII.

A Second Amendment in the amount of $53,132 for AKM is recommended for additional design services arid construction period design support servic.es. The additional scope of work includes: modified architectural design required by City Plan1_1ing and the Design ·Review Subcommittee to improve aesthetics, resubmittals required by regulatory agencies for permit approvals, shop drawing review and approval of contractor's equipment/material submittals, • final inspection, and preparation of an operation manual. The proposed Second Amendment will increase 8-18-20 /6T-2
5~3-22 I 4E-6 ·
' . •·
(
(
'
Agenda Report Page 3
the Agreement from $126,853 to $179,985 {an increase of $53,132) and extend the contract term to December 30, 2022. •
Recommended
' Action: 'STAFF RECOMMENDS THAT the City Council: '

1. Approve the Plans and Specifications for Well Filter Plant Rehabilitation Chemical Storage Building, Project No. 16408;

2. Approve a supplemental appropriation in t~e amount of $355,270 from the Water Fund Depreciation Reserve to Account No. 052-466-45300~000-16408;

3. Approve and authorize the . Mayor to execute, Contract . , by and between the City of San Clemente and sew Contracting Corp. providing for construction of the Well Filter Plant Rehabilitation Chemical Storage Building, Project No. 16408, In the amount of $1,369,0Q0; and

4. Approve and authorize the Mayor to execute a Second Amendment to Contract 018-67 by and between the City of San Clemente and AKM to increase the contract amount from $126,853 to $179,985.

Attachments: 1. Location Map.

2. Bidder's Listing.

3. Construction Contract between City of San Clemente anti SCW Contracting Corp, providing for construction of the Well Fllt~r Plant Rehabilitation Chemical Storage BUIiding, Project No. 16408.

Notification: None.
8-18-20 / 6T-3
5-3-22 / 4E-7
!
f
l
I
Department:

Prepared By:

Subject:

AGENDA REPORT

SAN CLEMENTE CITY COUNCIL MEETING
Meeting Date: May 3, 2022
Community Development
Jack Holden, Building Official
Agenda Item 4 F
Approvals:

City Manager ~
Dept. Head ec,[)
Attorney (;_"J
Financ{-~ d--
APPROVAL OF FIFTH AMENDMENT TO CONTRACT: WEST COAST CODE CONSULTANTS FOR AS-NEEDED BUILDING PLAN CHECK SERVICES.

Fiscal Impact: Yes. There is sufficient funding in the approved Building Division FY 2021-2022 budget (accounts 001-421-43890 and 001-422-43894) from salary savings from vacated plans examiner positions to cover the cost of the contract.

Summary: Staff is requesting approval of the Fifth Amendment to the Professional Services Agreement with West Coast Code Consultants (WC3) for as-needed building plan check services. The purpose of this amendment is to provide sufficient funding for additional plan check services needed due to staff vacancies in the Building Division.

Background: The Building Division has been utilizing contract plan check services to help meet customer demand and service level expectations since 2019. Last year, the loss of staff resulted in the demand for outside plan review services increasing significantly.

While the Sr. Plan Check Engineer position remains vacant, the more difficult types of plan review, such as large commercial projects and new residential construction, must be outsourced.

Discussion:

Recommended
Until the Sr. Plan Check Engineer position is filled, the Building Division is requesting enough funding to cover an additional six months for outside plan review services. To accommodate the anticipated costs, a $100,000 increase is needed in the contract amount over what is already approved. The cost of contractual services will be paid by salary savings from the vacant position.

The Building Division's staff vacancies have increased the need for outside plan check services.

Action: STAFF RECOMMENDS THAT the City Council

1. Approve, and authorize the City Manager to execute Amendment No. 5 to Contract AC-826, by and between the City of San Clemente and West Coast Code Consultants, providing as-needed building code inspection and plan check services. This amendment increases the contract amount to $385,000. An increase of $100,000.

Community Development Agenda Report 5-3-22 I 4F-1
Agenda Report
Attachments:

Page2

1. Fifth Amendment to the Professional Services Agreement with West Coast Consultants (WC3) (Contract AC-826).

2. Fourth Amendment to the Professional Services Agreement with West Coast Consultants (WC3) (Contract AC-826). '
. 3. Third Amendment to the Professional Services Agreement with West Coast Consultants (WC3) (Contract AC-826).

4. Second Amendment to the Professional Services Agreement with West Coast Consultants (WC3) (Contract AC-826).

5. First Amendment to the Professional Services Agreement with West Coast Consultants (WC3) (Contract AC-826).

6. Professional Services Agreement with West Coast Consultants (WC3) (Contract AC-826).

Notification: None.
5-3-22 I 4F-2
ATTACHMENT 1

FIFTH AMENDMENTTO THE

PROFESSIONAL SERVICES AGREEMENT FOR

ON-CALL (AS-NEEDED) BUILDING PLAN CHECK SERVICES AND BUILDING

CODE INSPECTION SERVICES
This Fifth Amendment to the Profes~ional Services Agreement for on-call (as-needed) building plan check services and building code inspection services is made and entered into on this __ day of ___ 2022, by and between the CITY OF SAN CLEMENTE, a California municipal corporation ("City"), and West Coast Code Consultants, Inc. ("Contractor").

A. City and Contractor entered into that certain Professional Servipes Agreement for on-call (as-needed) building plan check services and building code inspection services (the "Original Agreement") on May 14, 2019.

B. City and Contractor entered into that certain FU'.St Amendment to the Professional Services Agreement for on-call (as-needed) building plan check services and building code inspection services (the "First Amendmenf') on August 20, 2019.

The Original Agreement, as modified by the First Amendment, is hereinafter referred to-as the "Agreement."
C. City and Contractor entered into that certain Second Amendment to the .

Professional Services Agreement for on-call (as-needed) building plan check services and building code inspection services (the "Second Amendment") on August 18, 2020. The Original Agreement, as modified by the First Amendment ang the Second Amendment, is hereinafter referred to as the "Agreement." D, · City and Contractor entered into that certain Third Amendment to the Professional Services Agreement for on-call (as-needed) building plan check services and building code inspection services (the "Third Amendment") on July 20, 2021. The Original Agreement, as modified by the First Amendment, Second Amendment, and Third Amendment is hereinafter referred to as the "Agreement." E. City and Contractor entered into that certain Fourth Amendment to the Professional Services Agreement for on-call (as-needed) building plan check services and building code inspection services (the "Fourth Amendment") on January 18, 2022. The Original Agreement, as modified by the First Amendment, Second Amendment, Third Amendment, and Fourth Amendment is hereinafter referred to as the "Agreement."
5-3-22 I 4F-3
F. City and Contractor desire to amend the Agreement in the manner provided herein below.

COVENANTS:

Article 3 .1 of the Agreement is hereby amended by increasing the not to exceed compensation amount from Two Hundred Eighty-Five Thousand ($285,000) to Three Hundred Eighty-Five Thousand ($385,000).:

Except as expressly amended by this Fifth Amendment, the remaining portions of the Agreement shall remain in full force and effect.
'
IN WITNESS WHEREOF, the parties hereto have caused this Fifth Amendment to be duly executed on the respective dates set forth opposite their signatures.

ATTEST:

CITY CLERK of the City of
San Clemente, California
Approved as to form:

BEST BEST & KRIEGER
City Attorney
Finance Authorization

CITY OF SAN CLEMENTE
By: ____________ _
Its: ___________ _
Dated: _______ __, 20
("CONTRACTOR")
By: ____ - _______ _
Its: ------------
Dated: 20 ---~-------
- - .... -··.-· .. --·. __ ,_., -- -- ··- ··- · .. -·-··- 5-3-22 I 4F-4
ATTACHMENT 2

FOURTH AMENDMENT TO THE

PROFESSIONAL SERVICES AGREEMENT FOR

ON-CALL (AS-NEEDED) BUILDING PLAN CHECK SERVICES AND BUILDING

CODE INSPECTION SERVICES
This Fom1h Amendment to the Professional Services Agreement for on-call (as-needed) buildin,$ plan che. ck services and building code inspection services is made and entered into on this_\_~_ day of Jo..-.vtA. 2022, by and between the CITY OF SAN CLEMENTE, a California municipal corpora~ity"), and West Coast Code Consultants, Inc. ("Contractor").

A. City and Contractor entered into that certain Professional Services Agreement for on-call (as-needed) building plan check services and building code inspection services (the "Original Agreement") on May· 14, 2019.

B. City and Contractor entered into that certain First Amendment to the Professional Services Agreement for on-call (as-needed) building plan check services and building code inspection services (the "First Amendment") on August 20, 2019.

The Original Agreement, as modified by the First Amendment, is hereinafter referred to as the "Agreement."
C. City and Contractor entered into that certain Second Amendment to the Professional Services Agreement for on-call (as-needed) building plan check services and building code inspection services (the "Second Amendment") on August 18, 2020. The Original Agreement, as modifieq by the First Amendment and the Second Amendment, is hereinafter referred to as the "Agreement." D. City and Contractor entered into that certain Third Amendment to the Professional Services Agreement for on-call (as-needed) building plan check services and building code inspection services {the "Third Amendment") on July 20, 2021. The Original Agreement, as modified by the First Amendment, Second Amendment, and Third Amendment is hereinafter referred to as the "Agreement." E. City and Contractor desire to amend the Agreement in the manner provided herein below.

COVEN ANTS:

Article 3 .1 of the Agreement is hereby amended by increasing "Uie not to exceed compensation amount from One Hundred Sixty Thousand ($160,000) to Two Hundred EightyFive Thousand ($285,000). 5-3-22 I 4F-5
Except as expressly amended by this Fomth Amendment, the remaining portions of the Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the pru.1ies hereto have caused this Fourth Amendment to be duly executed on the respective dates set f011h opposite their signatures. ·,s \£A..--hLtt ~ '-F'=-=--'=---'----\f----1-..i-...:..=:C...:::.....:..- C'-'-fl. ·1 ~~ CLERK of the City of San Clemente, California
Approved as to form:

BES KRIEGER
~ - >'
City
Finance Authorization
, 20 Vl...--/'
Its: ?/2-iµc.tPAL /Ceo
'
Dated: Fe~H..-t.e,.. ry :?__ , 20 z...z....
5-3-22 I 4F-6
ATTACHMENT 3
.,
:A, :Citr·fil.ld Cbntrac.tor:ent~ed ime,that:cettain_Profffllsi.-0rud Sarvi~ Agreement-for ,ort-c~U (a-s-t1el3de.d) btiildmg ;ta:n cliec'k setvi~ wi.d hcllrung tode iruipection :$et~ (the.;-~prJgfu~t};\~rtt'') ◊n~a.11· 14~ :2'019; • • • • a·, ·Cit.-.~-ana·,~r-enwred . ~J. . ... . _ _ . .. . . . . . .. . . . . mto·tfut~fo. . . . . .. .. . . . . F.irstAtnendtu~t.to . . . . . ,. the. . . .. P. ro · !es SlOtl •, ··al S.~--vi7e~A~~~t-~r,oti,-c~U-(~~~d) b.µU~_Pl®,:·~h~k. $~~®s_~~ _ _ . btfilding,:code:mspection sarw.e~ (fh~-~First.Amendment0) ·91'l A~ 2(}, 20-19:~ The Or~ghull Agreemeh(;, as modified by.the.First Amendment;i;, i~f':hereinafter- ·re:&:tted·lP a;s:. fuiiif'~~e.e1nwit ij, ••
c. Cttr md-'c.◊.nttaoto.t. ~.trteted into 'that.cettw:t1 Second .Ame.rtdro.eiit to· the ~fe:s.$lonal $~~1:; Agre~ffot:Qn~ (~$-n~~).builtJ.ing::pla.t.r.Phe<ik: ~c~ ~.;'Q~i~g ~ in$p®.tjoi1 ll~~Qe.'$ (th~ "~Swon¢l'. ·AJ».~~t'•) ij:11 AugustJ,8,,,2-020. The· OnginaIAgr.eement~ as .modified· by-the Fll'St-Aqle11.tl'/lleA.t, :aiid :theS'.ec.ond Airt«ndffioo.t~:ia· heteimtl'ter··tefeti'ed to a:s:the· ~,Agreemeht~'- .n.. -Citr and tlomactot·,d.~me-toJimend the A~e1tt-111,the mrun1etpro:vid6d,herem be.low.
,l..,;;: J • • 1 Ti 'r'l~ • f .. t..,.. A~ • i.,. i.... ded'b er · •• th ruiiceJ,; .- e1,'.ll):,. .,i.µe·t~ 9. .. ·ii.is--"'"er·~t~,l,U';;r~<;/:>d\tn~--:- ., y:. :im.:1~g;-. e ~xpi:ra~:q ~t,e 9,f.T~ 3'Q~;:2oaJ. The Ce""--tr~wt ~y·:b&~<t.e~t~ a$.-~®Ced·hl Section 6, 1 of the.Agreement
Aiiicl~· t.2-~$QQpe_of:$etvi~s~Jn. ~dcUtionto tlit!,-s.~i~~-to h¢:P~:rftitm$d ·t,y::Coutrac.t6r 8$:Jd~ ir,t :~J,lt A-tQ :t'b.e-A~~t. E~bitAti:r ~ :Fir~t Am~nc;b,uent~ :an.4 Jl~bibit A.. tQ- the ;S~oon4.Amen~e11t~J:Jol'tir~Qt'?r$hall 1µ_s9 pe+fim:tt tl).Qs~~¢~s ~~9'd~~cl in Exhibit~A~ to/this, Third .Amendment, whiokexhifbitJs .. attacbed hetete andLin:corporated her0in.. qy·this :refei-enc.e,. • ~t-as·etpressly~$d :b;y.tlfili :th1td Alrt~kthe i<emai~pertion.s{)ffhe Ast@:ntetit,.~r ~ 'iitfu!i.-~ a-nd effect. .

CITY OF SAN·-·· 1.-· .• · B;
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its;; pri11-4pt4 l c e.o •
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• ••. ,•,··~>··'""···••"'·""'•··""'···'"··•.••··•.·"c••·--.·.,,·.,, .. i,.y" '--~•· • 7 •• •• •--~- :~ .. ~~••,·•·••-•··•«•-... .. , ... , ~-,-• ... ,v., ...... x .. .,. •• ,,, • ... •. ;•-.§...3•22•../.4F-,8•,,,.", ... .,-. ... ,~ ... •~·· --- -- " - -- ---- - I
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EXHIBIT"N'

SCOPE OF SERVICES
Consultant shall perform the following tasks:

SCOPE OF WORK
The CONSULT ANT shall perfonn permit technician services that include:
• Processing permit applications,
• Data entry,
• Trackit work,
• Slip sheeting,
• • Verifying worker's comp and contractor's license,
• Creating files, •
• Issuing permits,
• Finding permits/files/blueprints, etc.
• Organizing and tagging blueprints,
• Rolling carts outside each morning and iniside each night for the public to drop offi'pick up submittals
• Calling the public to notify them to pickup their issued permits • Answering phone .calls and responding to emafl to assist the public, • Permit counter clerical and admin work, •
Pennit Technician Services will be billed at $7~.00/Hour 5-3-22· / 4F-9 ·
ATTACHMENT 4
§JEC((})N]l)) AMJEN]l))MlENlf 1'01f'HlE
lP'ROJFlE§§liONAL §lERVKClE§ AGRlElEMlEN1' JFOR
((})N-CAILJL (A§-NJEJE]l))JE]l))) JBUifL]l))liNG lP'ILAN CIHIJECK §lERVliClES AN]l)) JBUKILJIMNG COIDJE INSPlEClfliON §lERV:U:ClE§
This Second Amendment to the Professional Services Agreement for on-call (as-needed) building plan checi;,;trs and building code inspection services is made and entered into on this !ffih day of • , 2020, by and between the CITY OF SAN CLEMENTE, a California municipal corporatio ("City"), and West Coast Code Consultants, Inc. ("Contractor").

A. City and Contractor entered into that certain Professional Services Agreement for on-call (as-needed) building plan check services and building code inspection services (the "Original Agreement") on May 14, 2019.

B. City and Contractor entered into that certain First Amendment to the Professional Services Agreement for on-call (as-needed) building plan check services and building code inspection services (the "First Amendment") on August 20, 2019.

The Original Agreement, as modified by the First Amendment, is hereinafter referred to as the "Agreement."
C. City and Contractor desire to amend the Agreement in the manner provided herein below.

COVENANTS:

Article 1.1. of the Agreement is hereby amended by extending the contract term to June 30, 2021.

Except as expressly amended by this Second Amendment, the remaining portions of the Agreement shall remain in full force and effect.
5-3-22 / 4F-10
KN WliTNlE§§ WHJERJE(())JF, the parties hereto have caused this Second Amendment to be duly executed on the respective dates set fo1ih opposite their signatures.

CITY OF SAN~ LE~EnTE ' / .,
By: • ,
Its: V
San Clemente, California
_:___
Finance Authorization
5-3-22 I 4F-11
ATTACHMENT 5
JFKR§T AMJENDMJENT TO 1'JHlE
lP'ROIB'JE§§IONAJL §JERVI<CJE§ AGREEMENT lFOR
ON-<CAJLL (AS-NJEJEDJEID>) BlUIJLDING lP'LAN <CJHIE<CK SERVICE§ AND BUILDING <CODE INSlP'E<CTION SERVICE§
This First Amendment to the Professional Services Agreement for on-call (as-needed) building plan check services and building code inspection services is made and entered into on this '2o\h day of fu1t1y_<.;r2019, by and between the CITY OF SAN CLEMENTE, a California municipal corporation ("City"), and West Coast Code Consultants, Inc. ("Contractor").

A. City and Contractor entered into that certain Professional Services Agreement for on-call (as-needed) building plan check services and building code inspection services (the "Original Agreement") on May 14, 2019.

B. City and Contractor desire to amend the Agreement in the manner provided herein below.

COVENANTS:

Article 3 .1 of the Agreement is hereby amended by increasing the total compensation amount from Twenty-five Thousand Dollars ($25,000) to One Hundred Thirty Thousand Dollars ($130,000). An increase of One Hundred Five Thousand Dollars ($105,000).

Except as expressly amended by this First Amendment, the remaining portions of the Agreement shall remain in full force and effect.
5-3-22 I 4F-12
KN WJf'fNE§§ WlHlEREOJF, the parties hereto have caused this First Amendment to be duly executed on the respective dates set forth opposite their signatures.

ATTEST:

ITY CLERK of the City of
San Clemente, California
Approved as to form:

BEST BEST & KRIEGER
/ , / / ( ....... \ I) _,,.v' G z 1o ~, L .. ds
Fin

CITY OF SAN CLEMENTE
By:---1:E-r-- -' -+-?-=--- Its t1 '\'.J"' 'P<f'r, kJ0
S(p i ft , 20B_ f
Dated:
("CONTRACTOR") X:
~~...___.._1\~ B-_, 20 ft
5-3-22 / 4F-13
WORK.ER' S COMPENSATION INSURANCE CERTIFICATION
Project No.
----
WORKER§' COMJ?lEN§ATlION DECLARATION
I hereby affirm under penalty of perjury one of the following declarations:
(ONE OF THE BOXES BELOW MUST BE CHECKED)
n I have and will maintain a certificate of consent from the California Labor Commission to self-insure for workers' compensation, as provided for by Section 3700 of the Labor Code, for the performance of the work to be performed under this contract.

I have and will maintain workers' compensation insurance, as required by Section 3 700 of the Labor Code, for the performance of the work to be performed under this contract. My workers' compensation insurance carrier and policy number are:

Carrier ~\C\00\~ \ {\~\)f()V'~Q..

PolicyNumber \):~:} ¥-/6'3<3\g~
~ I certify that, in the performance of the work under this Agreement, I shall not employ any person in any manner so as to become subject to the workers' compensation laws of California., and I hereby agree to indemnify, defend, and hold harmless the City of San Clemente and all of its officials, employees, and a.gents from and against any and all claims, liabilities, and losses relating to personal injury or death, economic losses, and property damage arising out of my failure to provide such worker's compensation insurance. I further agree that, ifl should become subject to the workers' compensation provisions of Section 3 700 of the Labor Code, I shall forthwith comply with those provisions.

WARNING: FAILURE TO SECURE WORKERS' COMPENSATION COVERAGE IS

UNLAWFUL, AND SHALL SUBJECT AN EMPLOYER TO CRIMINAL PENAL TIES AND CIVIL FINES UP TO ONE HUNDRED THOUSAND DOLLARS ($100,000), IN

ADDITION TO THE COST OF COMPENSATION, DAMAGES AS PROVIDED FOR IN SECTION 3706 OF THE LABOR CODE, INTEREST, AND ATTORNEY'S FEES. 5-3-22 I 4F-14
, 20_0_
By:
5-3-22 I 4F-15
fe, ATTACHMENT 6
PROF'ESSIONA.L. SER.VTCES AGftEEl\IBNT
FOR
(:)M,.eALt (AS.,f.~"JtEJ>ED)·BlJlLDlNG fLAN Cl:B'ECK,SERVICES .AND Bt1ILl)lNG·coDEINSPECTION SERVICES
SFJl:'VJCES AG!{EBMEl'tr'(the i
1:Agreert1<;int'1) is 1t1ad.e an.cl
9 .(1:h.e '
1Etfl.7ttive I)i:'it:e"'), byandlieyWeell fheC'ity
• kin hereinarfoorrefer.red to as·1:11e 11Ct'1"Yll and • . l, . : • . . . .•· ... • .. , . '· -.-,.-.. . IntJ; of. 2l(J(J C,in1ino Rltittofl:~ Suite.2401 San, Ramo.nt . lxewi'n~:tt~r t¢:fo:tt~d fo as, th!:l': 11 dON'.fRACTOR0. • IA, CITY .recri:utq; professlonttfoo-ci:ill (as .. 11eed€d}'.bJ,1ildi11g'plat1 check setrices ·m ht:p1;YtfQl':i,t1~cl at ptJ~ ~oru1eQtic.>n Wi:ili ¢0.tst:t:J.iGtioii pi'.oi)e.cw'in th¢ C.ily <Yf:Sa11 Clem:en.fe, • • • •
B. CONTR:ACTO.I{ has reph¾lerttedto CttY tlia:tCONTRACTORis quali:fieS, to ped:cm11csald :servlces,a11d bas submitted .. a. proposal to CtrY fdr same.

C. ··CJ:TY desires to.have CONTRA~1PR.1,erEonn sald ~~rVfo'es on :Phet¢ttn& and condlti.otis set forth 1iet~h1. .
.. Basedio11 the_ foregoing Recitals and for good.and. '\Jtlu.abl:e c911,sid~rntj:9n, th~ .re.Ge:iptJu1cl ,siff:ficiency or\\rhfo1t ia,acimowled~ed by b.0th-pa1tiest CITYand::C'.lONTRACTOR ~gi:e'e as n:Hfo:ws:
.ARTICLEl
RESPONSIBILITIES 0.F CONTRACTOR
The term •of this Agreementsha11 cp.11;1men◊eron the Etfecti:v~, Pat~; l;\t1d::sh~Uoortt:i'o:ne. and foiiiain h1 effect~ untit ,,Jti:tu.L30t'2620,, unless terminated. earliep pursµa11,t:to ~11.~ t¢1'J;i'.i$ . hereof:. Notrwitbstm1din~ the 'totgoii-ig.tliie, City Ma11agefothis or:her•designee shallhiwe t11e ·~utlwdty ·011 ~elwJfpfthe City· to ~cltnli'li:sttatively ttl')prove exteiislons· to the tetn:1 ht;:1:eof 11,Qt to exce,etl! ia,crimo:Iative tohd qfone.,h:un:c:ked t}t~hty (180) '<lays.

L2 •scott<:}ofServioes;
CONtilACl'fOR:!!hiil perfQ:rm f(r£Y: 4nd wl wofk i:te¢essacy{'dt the•'C'C)3.11pfotion of the tas1<s Md. 1,,ewi9t;:s,'.setfIJ,rthip:: the "Sc9p~ p;fS~rVlP-si"Sil attached h\;j,reto: ai1d htcorporateeI herein as Exhibit '1A" faamannersatisfaotoryto CITY'. Byexeci,ttiQn ofthis,A,gr·lil~.i:tie:nt; ' 1
(
CONTRACTOR warrants that (i) it has thoroughly investigated and considered the work to be performed; (ii) it has carefully examined the location or locations at or with respect to which the work is to be performed, as applicable; and (iii) it fully understands the difficulties and restrictions attending the performance of the work provided for under this Agreement. CONTRACTOR acknowledges that certain refinements to the Scope of Services may, on occasion, be necessary to achieve CITY's goals hereunder, and CONTRACTOR shall cooperate with and assist the CITY to identify and make such refinements prior to undertaking any tasks or services that may require refinement.

1.3 .Schedule of Performance.

Prior to the City's execution of this Agreement, and as a condition to the effectiveness • hereof, CONTRACTOR s)lall furnish. to CITY proof of insurance .coverage /;'IS req\lired under Article 5, Insurance. Upon CITY's release to CONTRACTOR of a fully executed copy h!;lreof and issuance of a written Notice to Proceed, CONTRACTOR shall promptly commence performance of the work. Until such time, CONTRACTOR is not authorized to perfonn and will not be paid for performing any work under this Agreement.

CONTRACTOR shall exercise reasonable diligence to have the services as set forth in Exhibit "A" completed and.submitted to CITY for final approval as soon as reasonably practicable and in accordance with the schedule of perfonnance attached hereto and incorporated herein as Exhibit "B 11 , provided that CONTRACTOR shall be entitled to an extension of time for any delays caused by events or occurrences beyond CONTRACTOR's reasonable control.

1.4 Identity of Persons Performing Work.

CONTRACTOR represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all tasks and services required hereunder. CONTRACTOR shall not replace any of the principal members of the Project team, including any of the persons listed in Exhibit "A" (if CONTRACTOR'S personnel is listed on Exhibit "A"), or any successors to any of such persons, without CITYs prior written approval.

CONTRACTOR represents that the tasks and services required hereunder will be perfonned by CONTRACTOR or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services, In carrying out such tasks and services, CONTRACTOR shall not employ any undocumented aliens (i.e., persons who are not citizens or nationals of the United States), This Agreement contemplates the personal services of CONTRACTOR and · CONTRACTOR's employees, and it is recognized by the parties hereto that a substantial inducement to CITY for entering into this Agreement was, and is, the professional reputati~n and competence of CONTRACTOR and CONTRACTOR's employees. 2 5-3-22 I 4F-17
t•.,
( ; c·.

Neither this Agreement nor any interest therein may be assigned by CONTRACTOR1 except upon vvritten consent of CITY.

Furthennore, CONTRACTOR shall not subcontract any portion of the performance contemplated and provided for herein without the prior written approval of CITY, except for those subcontractors named in the proposal for the project, Nothing herein contained is intended to or shall be construed as preventing CONTRACTOR from employing or hiring as many employees as CONTRACTOR may deem necessary for the proper and efficient execution of this Agreement.

1.5 Cooperation and Coordination of Work With CITY.

CONTRACTOR ~hall.wo:t;k closely with ClTY's des.ignated representative, either· individual or committee, who shall have the principal responsibility for liaison and who shall, on a continuous basis, review and approve CONTRACTOR's work.

CONTRACTOR shall' ensure that CITY has reviewed and approved all required work as the project progresses.

1.6 Compliance With Laws.

CONTRACTOR shall comply with all applicable Federal, State and local laws, ordinances and regulations, including without limitation all applicable fair labor standards. CONTRACTOR shall not discriminate against any employee or applicant for employment or any approved subcontractor, agent, supplier or other firm or person providing services to CONTRACTOR in connection with this Agreement on the basis of race, color, creed, ancestry, national origin, religion, sex;s-exualofientation;·mafitar • status, or mental or physical disability. CONTRACTOR shall take affirmative action to ensure that applicants are employed, and that employees are tr~ated during their employment, without regard to their race, color, creed, ancestry, national origin, religion, sex, sexual orientation, marital status, and mental or physical disability, Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or tennination; rates of pay or other forms of compensation; and selection for training, including apprenti~eship, Prior to execution of this Agreement, CONTRACTOR shall furnish to CITY proof that CONTRACTOR and all of its subcontractors have a cun"ent, valid business license issued by CITY.

1. 7. Standard of Performance.

CONTRACTOR acknowledges and understands that the services and work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, CONTRACTOR' s services and work shall be held to a standard of quality and workmanship prevalent in the industry for such service and work. CONTRACTOR represents to CITY that CONTRACTOR holds the necessary skills and abilities to satisfy 3 5-3-22 / 4F-18
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the standard of wo1'k as set forth in this Agreement, CONTRACTOR shall perform the work and services under this Agreement in accordance with such standard of work and in accordance with the accepted standards of the professional disciplines involved in the project. All work shall be completed to the reasonable satisfaction of CITY. If CITY reasonably determines that the work is not satisfactory, CITY shall have the right to: (i) meet with CONTRACTOR to review CONTRACTOR's work and resolve matters of concern; and/or (ii) require CONTRACTOR to repeat unsatisfactory work at no additional charge until it is satisfactory.

1.8 Contractor Ethics.

CONTRACTOR represents and warrants that it has not provided or promised to provide any gift or oth~r cow#d~rat.ion, di,:t;ctly or indirectly, to .any officer, employee, or agent of CITY to obtain CITY' s approval· of this Agreement. CONTRACTOR shall not, at any time,- have any financial interest in .this Agreement or the project that is .the subject of.-thisAgreeinent other than the compensation to be paid to CONTRACTOR pursuant to Article 3, Compensation. In the event the work and/or services to be performed hereunder relate to a project and/or application under consideration by or on file with the City, (i) CONTRACTOR shall not possess or maintain any business relationship with the applicant or any other person or entity which CONTRACTOR knows to have a personal stake in said project and/or application, (ii) other than performing its work and/or services to CITY in accordance with this Agreement CONTRACTOR shall not advocate either for or against said project and/or applicatiorr, and (iii) CONTRACTOR shall immediately notify CITY in the event CONTRACTOR determines that CONTRACTOR has or acquires any such business relationship with the applicant or other person or entity which has a personal stake in said project and/or application. The provisions in this Section 1.8 shall be applicable to all of CONTRACTOR's officers, directors, employees, and agents, and shall survive the termination of this Agreement.
1,9 Changes and Additions to Scope of Services.

CITY may make changes within the general scope of services provided for in this Agreement. CONTRACTOR shall agree to any such changes that are reasonable, CONTRACTOR shall make no change in or addition to the character or extent of the work required by this Agreement except as may be authorized in advance in writing by CITY. Such supplemental authorization shall set forth the specific changes of work to be performed and related extension of time and/or adjustment of fee to be paid to CON1RACTOR by CITY.

1.1 O Hiring of Illegal Aliens Prohibited
CONTRACTOR shall not hire or employ any person to perform work within the City of San Clemente or allow any person to perform work required under this Agreement unless such person is a United States citizen or is properly documented and legally entitled to be employed within the United States.
4 5-3-22 / 4F-19

1.11 Endorsement on PS&E/Other Data
CON1RACTOR shall sign all plans, specifications, estimates (PS&E) and engineering data furnished by CONTRACTOR, and where appropriate will indicate • CONTRACTOR's authorized signature and professional registration nu~ber.

ARTICLE2

RESPONSIBILITIES OF CITY

2.1 Provision of Information.

CITY shall provide full information regarding its requirements for the project, and it shall · :.fµrni$h, witp.o\l.t.c.harg~ .to. CONTRACTOR,. any .and all information, .dam, . .plans, .maps and records which are available to CITY and are necessary for the provision by . CONTRACTOR of.the tasks and services set forth herein. .. .. . . . . - ...

2.2 Cooperation With CONTRACTOR.

CITY shall cooperate with CONTRACTOR in carrying out the work and services required hereunder without undue delay. In this regard, CITY, including any representative thereof, shall examine plans and documents submitted by CONTRACTOR; shall consult with CONTRACTOR regarding any such plans and documents, and shall render any necessary decisions pertaining to such plans and docu~ents as promptly as is practicable. •
ARTICLE3

PAYMENT

3.1 Payment Schedule: Maximum Payment Amount.
. .

Prior to the tenth of the month, CONTRACTOR shall submit to CITY a monthly status report and invoices itemizing the services rendered during the previous.month. Within fifteen (15) working days after receipt of an invoice from CONTRACTOR, CITY shall detennine whether and to what extent CONTRACTOR has adequately perfonned the services for which payment is sought. If CITY determines that CONTRACTOR has not adequately performed such services, CITY shall inform CONTRACTOR of those-acts which are necessary for:satisfactory completion. Subject to the provisions of Section 5.2 below, which provide for the City to withhold payment in the event CONTRACTOR' s insurance expires during the term of this Agreement, CITY shall cause paymentto be made to CONTRACTOR within fifteen (15) working days from CITY1s determination that CONTRACTOR has adequately performed those services for which CITY has been invoiced. In no case shall CITY pay in excess of each line item set forth in Exhibit 11A11 - for any particular task unless approved and authorized by the CITY in writing (applicable only if Exhibit ,iA" breaks down the Scope of Services on a line item basis). The total compensation for the Scope of Service~ set forth in Exhibit u A" shall not exceed Twenty.:five Thousand Dollars ($25,000), including all amounts payable to 5 5-3-22 I 4F-20
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CONTRACTOR for its overhead, payroll, profit, and all costs of whatever nature, including without lhnitation all costs for subcontracts, materials, equipment, supplies, and costs arising from or due to termination of this Agreement (the "Total Compensation"). 3 .2 Changes in Work
If CONTRACTOR estimates that any proposed change within the general scope of services set forth in Exhibit 11A11 causes an increase or decrease in the cost and/or the time required for performance of this Agreement, CONTRACTOR shall so notify CITY of that fact in advance of commencing performance of such work .. Any such change, and the cost for such change, shall be agreed upon by CITY and CONTRACTOR, and reduced to a writing that, once signed by both CITY and CONTRACTOR, shall modify .this . .Agrn.~w~.P.J ~c_qor.di,ngly, .1.u.daj;erminin.g th~_amount of.any. cost increase for _.s-µch change,·the value of the incomplete portions of the original tasks and services affected by the.change.shall be credited back to CITY. ..

3.3 Additional Work.

CITY may request CONTRACTOR to perform additional services not covered by the specific scope of services set forth in Exhibit II A11 , and CONTRACTOR shall perform such extra services and will be paid for such extra services when the extra services and the cost thereof are reduced to writing, signed by both CITY and-CONTRACTOR, and made a part of this Agreement. CITY shall not be liable for payment of any extra services nor shall CONTRACTOR be obligated to perform any extra services except upon such written amendment. To the extent that the extra services render all or a portion of the original tasks and services unnecessary, the value of the unnecessary and incomplete portions of original tasks and services shall be credited back to CITY.

ARTICLE4

INDEPENDENT CONTRACTOR

4.1 Independent Contractor Status
CONTRACTOR is an independent contractor and not an employee of the CITY. Neither the CITY nor any of its employees shall have any control over the conduct of the CONTRACTOR or any of CONTRACTOR1s employees, except as herein set forth, and CONTRACTOR expressly warrants not to, at any time or in any manner, represent that CONTRACTOR, or any of CONTRACTOR's agents, servants or employees, are in any manner agents, servants or employees of the CITY, it being distinctly understood that CONTRACTOR is and shall at all times remain as to the CITY a wholly independent contractor and that CONTRACTOR'S obligations to the CITY are solely such as are prescribed by this Agreement.
6 5-3-22 I 4F-21
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5.1 Indemnification
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ARTICLES

INDEMNITY AND INSURANCE
• FOLLOWING PARAGRAPH APPLICABLE TO AGREEMENTS WHERE
CONTRACTOR IS A "-LICENSED DESIGN PROFESSIONAL" AND IS
PROVIDING DESIGN PROFESSIONAL SERVICES:

To the fullest extent permitted by law (including, without limitation, .California Civil Code Sections 2782 and 2782.6), CONTRACTOR shall defend (with legal counsel reasonably acceptable to the CITY). •indemnify, and hold free and harmless CITY and _CITY's .. agent.s, offi~ers, and .employees ( collectiY.ely, ~e .. '..'~:Q.dem.µit.ees~1.;fi;om and. . _ against any and all claims., loss., cost, damage, injury (including, without limitation, injury . to or death of CONTRACTOR-or any--office.rs,agents, employees,..fepresehtativ.esror subcontractors of CONTRACTOR [collectively, the"CONTRACTORENTITIES"]), expense and liability of every kind, nature and description (including, without limitation, incidental and consequential damages, court costs, attornefs fees, litigation expenses and fees of expert Contractors or expert witnesses incurred in connection therewith and costs of investigation) that arise i:,ut of, pertain to, or relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful lnisconduct of CONTRACTOR, any of the CONTRACTOR.ENTITIES, -anyone directly or indire9tly employed by any of them, or anyone that they control ( collectively, the "Liabilities"). Such obligation to defend, hold harmless and indemnify any Indemnitee shall not apply to the extent that such Liabilities are caused in part by the sole negligence, active negligence, or willful misconduct of such Indemnitee.

FOLLOWING PARAGRAPH APPLICABLE TO AGREEMENTS WHERE
CONTRACTOR IS NOT A "LICENSED DESIGN PROFESSIONAL":

CONTRACTOR shall defend (with legal counsel reasonably acceptable to the.CITY), indemnify, and hold free and harmless CITY and CITY's agents, officersi and employees, from and against any and all claims, loss, cost, damage, injury (including, without limitation, injury to or death of an employee of CONTRACTOR or CONTRACTOR's officers, agents, employees, representatives, or subcontractors [collectively, the "CONTRACTOR ENTITIES'']), expense and liability of every kind, nature and • description (including, without limitation, incidental and consequential damages, court costs, attorney's fees, litigation expenses and fees of expert Contractors or expert witnesses incurred in connection therewith and costs of investigation) that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the actions or failure to act of CONTRACTOR, any bf the CONTRACTOR ENTITIES, anyone directly or indirectly employed by any of them, or anyone that they control, under this Agreement.

For purposes of this Agreement~ a "Licensed Design Professional" shall be limited to licensed architects, registered professional engineers, licensed professional land 7 5-3-22 I 4F-22
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surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by California Civil Code § 2782.8. 5 .2 Insurance.

Prior to the City's execution of this Agreement, and as a condition to the effectiveness hereof, CONTRACTOR shall submit certificates and endorsements to CITY indicating compliance with the following minimum insurance requirements, and CONTRACTOR shall maintain such insurance in effect duting the entire term of this Agreement:

A. Workers' Compensation insurance to cover CONTRACTOR's employees as·required by the California Labor Code with employer's liability limits .... ··- .notJ~s_s.Jh.iw,_Qne.Millipn J).qll_{;lrn__.($.l.,0.0.01P..09).p.~t,=-ac,ci.der,i.t .o~ 4.isi:,ase ..... Before execution of this· Agreement by CITY, CONTRACTOR shall file . . . --with,CJ'.I'Y .t.he .atta.c.he.d.,sig.ned--Workerls . .C.ompensation,Insutane0-, . .,.. -•· -- .. -..

Certification. CONTRACTOR shall require all subcontractors similarly to provide such compensation insurance for the respective employees. • None of the CITY, or any of their respective officers, employees, and agents will be responsible for any claims in law or equity occasioned by . failure of CONTRACTOR to comply with this paragraph,
B. Commercial General Liability, personal injury and property damage liability, contractual liability, independent contractor's liability, and automobile liability insurance, with minimum combined liability limits of One Million Dollars ($1,000,000) per occurrence for all covered losses, and Two Million D91lars ($2,000,000) in the aggregate. Any deductible or self-insured retention in excess of Five Thousand Dollars ($5,000) shall be declared to the City and requires the prior approval of the City's Risk Manager. Each such policy of insurance shall:
(1) Be issued by companies that hold a current policy holder's alphabetic and financial size category rating of not less than ANH, according to the current Best's Key Rating Guide or a company of equal financial stability that is approved by the CITY' s Risk Manager for all coverages except surety;
(2) Name and list as additional insureds CITY, CITY's officers, employees, and agents and, if the CITY's Risk Manager so requires. An endorsement shall accompany the insurance
certificate naming such additional insureds;
(3) Specify it acts as primary insurance and that no insurance held or owned by CITY shall be called upon to cover a loss under said policy;
8 ·s-3-22 I 4F-23
C.
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(4) Contain a clause sul?stantially in the following words: 11 it is hereby understood and agreed that this policy may not be canceled or materially changed except upon thirty (30) days prior written notice to CITY of such cancellation or material change as evidenced by a return receipt for a registered letter;11 (5) Cover the operations of CONTRACTOR pursuant to the terms of . this Agreement; and
(6) Be. written on an occurrence and not a claims made basis.

Professional Liability or Errors and Omissions insurance specifically ___ ,, ,4~$igri,~g ,t9,.,P.!9t.~ctMa~11s.!_~~t8-i 9.l.'!'QJ$ .. 91'..9WJ.~.$.~QP_S oLJ:he .. . .. ..... .. ..... CONTRACTOR and "covered prbfessional services" as designated in the .. _.po;ic.y"_ro.q_st ~p~ciip_c;:itlly .inclug_~ .. W9rk.P:~ITQJm._y.d.--im.der.-thi.11,Agreem~nt. ....... .

The policy limit shall be not less than. One Million Dollars ($1,000,000) per claim and One Million Dollars ($1,000,000) in the aggregate. The policy must "pay on behalf of> the insured and must include a provision establishing the ins1,1rer's duty to defend.

D If this box is checked and CITY has initialed below, the requirement for Professional Liability or Errors and Omissions insurance set forth in paragraph C above is hereby waived.

CITY's Initials:_
Notwithstanding anything herein to the contrary, in the event any of CONTRACTOR's insurance as required pursuant to this Section 5.2 expires during the term of this Agreement, CITY shall withhold any payment due to CONTRACTOR hereunder until such time as CONTRACTOR obtains replacement insurance that meets all of the applicable requirements hereunder and submits certificates and endorsements evidencing such insurance to CITY.

CONTRACTOR shaUrequire all of its subcontractors to procure and maintain during the course of their subcontract work with CONTRACTOR insurance that complies with the foregoing minimum insurance requirements. CONT ACTOR shall obtain from such subcontractors and retain in its files certificates evidencing such compliance.

6.1 Termination of Agreement
ARTICLE6

TERMINATION
This Agreement may be terminated by CITY for any reason, with or without cause, upon written notice to CONTRACTOR. In such event, CONTRACTOR shall be compensated , 9 5-3-22 I 4F-24
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for all services performed and costs incurred up to the date of notification for which CON1RACTOR has not been previously compensated, plus termination expenses reasonably incUtted and properly accounted for (but in no event to exceed the amount which, when combined with other amounts paid, exceeds the amount for any uncompleted task set forth in Exhibit 11A11 , as applicable) .. Upon receipt of notice of termination from CITY, CONTRACTOR shall immediately stop its services, unless otherwise directed, and deliver to CITY all data, drawings, reports, estimates, summaries and such other information and materials as may have been accumulated by CONTRACTOR in the performance of this Agreement, whether completed or in process. •• ' • • •• ■ .......... _,_ .... ,........... .. • '
ARTICLE7

MISCELLANEOUS
1 • • • ••• • ... • •
All reports, software programs, as well as original data collected, original reproducible drawings. plans, studies, memoranda, computation sheets and other documents assembled or prepared by CONTRACTOR or furnished to CONTRACTOR in connection with this.

Agreement shall be the property of CITY and delivered to CITY at completion of the project or termination of this Agreement, whichever occurs first. Copies of said documents may be retained by CONTRACTOR, but shall not be made available by CONTRACTOR to any individual or organization without the prior written approval of CITY. •
Any use of completed documents for projects other than that covered by this Agreement .and/or any use of uncompleted documents without specific written authorization from 'CONTRACTOR will be at CITY's sole risk and without liability or legal exposure to CONTRACTOR.

7.2 Notices.

Any notices to be given under this Agreement shall be given by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States mail, addressed to CONTRACTOR at 2400 Camino Ramon, Suite 240, San Ramon.

California 94583 , and to the City of San Clemente1 910 Calle N egocio, Suite 100, San Clemente, California 92673, Attention: Jack Holden, Building Official. 7 ;3 Covenant Against Contingent Fees.

CONTRACTOR warrants that it has not employed or retained any comp~y or person to solicit or secure this Agreement and that it has not_paid or agreed to pay any company or person any fee or commission from the award or making of this Agreement. For breach or violation of this warranty, CITY shall have the right to annul this Agreement without liability or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recoyer, the full amount of such fee or commission. 10 5-3-22 I 4F-25
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7.4 Liguidated Damages.
□ APPLICABLE ONLY IF THI_S BOX HAS BEEN CHECKED AND BOTH PARTIES HA VE INITIALED BELOW.

If CITY seeks monetary damages for CONTRACTOR'S failure to complete all of the services required· hereunder by the completion date set forth in Exhibit • "Ir' (the "Completion Date"), CONTRACTOR shall be required to pay to CITY ___ Dollars ($ __J per dr;iy for each day beyond the Completion Date that any of such services -reihain-uncoiiYpleted; 'provioeo/' however;·-thatnoiliiiig'liereiti 'sliatr be· deem~a ·to-·limi t • • •• ~i}le'.c6~1~K~b~~~~~~<?!~:f::!~r~a:-~:~!~;.-~i~~rs~~~~;:~ii:t~ta\~;~~~~: -· any other equitable remedy permitted by law, including, ·without limitation, specific performance,

THE PARTIES HERETO AGREE THAT THE AMOUNT SET FORTH IN THIS SECTON, 7.4 (THE "DAMAGE AMOUNT") CONSTITUTES A REASONABLE

APPROXIMATION OF THE ACTUAL DAMAGES THAT CITY WOULD SUFFER

DUE TO CONTRACTOR'S FAILURE TO COMPLETE-ALL OF THE SERVICES

REQUIRED HEREUNDER BY THE COMPLETION DATE, CONSIDERING ALL OF

THE CIRCUMSTANCES EXISTING ON THE EFFECTIVE DATE OF THIS

AGREEMENT, INCLUDING THE RELATIONSHIP OF THE DAMAGE AMOUNTS

TO THE RANGE OF HARM TO CITY, THAT REASONABLY COULD BE
ANTICIPATED AND THE ANTICIPATION THAT PROOF OF ACTUAL DAMAGES· WOULD BE COSTLY OR INCONVENIENT. THE DAMAGE AMOUNT SET FORTH IN THIS SECTION 7.4 SHALL BE THE SOLE DAMAGES REMEDY FOR CONTRACTOR'S FAILURE TO COMPLETE.ALL OF THE SERVICES REQUIRED

HEREUNDER BY THE COMPLETION DATE, BUT NOTHING IN THIS SECTION

7.4 SHALL BE INTERPRETED TO LIMIT CITY'S REMEDY FOR CONTRACTOR'S

FAILURE TO COMPLETE ALL OF THE SERVICES REQUIRED HEREUNDER BY

THE COMPLETION DATE TO SUCH A DAMAGES REMEDY, IN PLACING ITS

INITIALS AT THE PLACES PROVIDED HEREINBELOW, EACH PARTY

SPECIFICALLY CONFIRMS THE ACCURACY OF THE STATEMENTS MADE

ABOVE AND THE FACT THAT EACH PARTY HAS BEEN REPRESENTED BY

COUNSEL OR HAS HAD THE OPPORTUNITY TO BE REPRESENTED BY

COUNSEL TO EXPLAIN THE CONSEQUENCES OF THE LIQUIDATED DAMAGES PROVISiON AT OR PRIOR TO THE TIME EACH EXECUTED THIS AGREEMENT.

CONTRACTOR'S INITIALS: ____ CITY'S INITIALS: ___ _
Notwithstanding any of the ·above, nothing herein is intended to preclude the CITY's recovery of its attorney's fees and costs incurred to enforce this Section 7.4, as provided in Section 7.10 below.
11 5-3-22 I 4F-26
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7.5 Inte.rpretation and Enforcement of Agreement.

This Agreement shall be construed and interpreted both as to validity and performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising.out of or in relation to this Agreement shall be instituted and maintained in the Superior Court of the County of Orange, State of California, or in any other appropriate court with jurisdiction in such county, and CONTRACTOR agrc;:e;i~. to sub.mJt to. the per.sonal jurisdiction of such court.

7.6 . Disputes.
·--··- ........ , .. _ ..... •, .· -- .... ;···.::- •,- ---~-=-· ··-.:- ,:• ... ,-. ■ ........ •. --·-••• _,,_ ·-· -·- ·- ·- .- ,_,_ - In the event of any dispute atising under this Agreement, the· injured party shall notify the .4,pf~µJtilJ:g pfjrj:Y,,_ID,..w.dting::.9.fJm ,QQ.D!t:i.U~.Qtw.-P.-Y .suQlllittj,1;1g -~-.Ql@l;), therefor ..... '.;Q:ie-iajured--- party shall continue performance of its obligations hereunder so long as the defaulting • party immediately commences to cure such default and completes the cure of such default with reasonable diligence and in no event to exceed 30 days after service of the notice, or such longer period as may be permitted by the injured party; provided, that if the default results in an immediate danger to the health, safety, and general welfare, CITY may take such immediate action as CITY deems warranted. • 7;7 Retention of Funds.

CITY may withhold from any monies payable to CONTRACTOR sufficient funds to compensate CITY for any losses:. costs, liabilities or clamages suffered by CITY due to default of CONTRACTOR in the performance of the services required by this Agreement. •

7.8 Waiver.

No delay or omission in the exercise of any right or remedy by a nondefaulting party shall impair such right or remedy or be construed as a waive~. CITY's consent or waiver of one act or omission by CONTRACTOR shall not be deemed to constitute a consent or waiver of CITY's rights with respect to any subsequent act or omission by CONTRACTOR. Any ""'.aiver by either party of any default must be in writing. 7,9 Rights and Remedies are Cumulative.
-Except as may be expressly set forth in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies or other rights or remedies as may be pennitted by law or in equity shall not preclude the exercise by such party, at the same or different times, of any other rights or remedies to which such party may be entitled.
12 5-3-22 I 4F-27
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7.10 Attoroeys' Fees. •
In the event either party commences an action against the other party arising out of or in connection with this Agreement; the prevailing party in such action shall be entitled to recover its reasonable costs and expenses, including without limitation reasonable attorneys' fees and costs. Attomeys1 fees shall include attorneys' fees on any appeal, and in addition~ a party entitled to attorneys' fees shall be entitled to all other reasonable costs for investigating such action, including the taking of depositions and discovery, expert witness fees, and all other necessary costs incurred in the litigation, suit, or .other action requiring attorney time, All such fees shall be enforceable whether or not ~uch action is prosecuted to final judgment.

7.11 integrated Agre~inent.
··--•.···· -··--··,· ·----···-··---- ____ ,.,,_ .. __
This Agreement contains all of the agreements of the parties and cannot be atnert.ded or modified except by written agreement. No prior oral or written understanding shall be of any force or effect with respect to those matters covered in this Agreement.

7.12 Authority.

The persons executing this Agreement on behalf of the parties hereto warrant that they· are duly authorized to execute this Agreement on behalf of said parties. [APPLICABLE TO INDMDUAL GONTRACTORS ONLY]
7,13 Compliance with California Unemployment Insurance Code Section 1088,8:

Prior to signing the Contract, CONTRACTOR shall provide to CITY a completed ancl signed Form W"9, Request for Taxpayer Identification Number and Certification.

CONTRACTOR understands that pursuant to California Unemployment Insurance Code Section 1088.8, the CITY will report the information from Form W ~9 to the State of California Unemployment Development Department, and that the information may be used for the purposes of establishing, modifying, or enf~rcing child support obligations, including collections, or reported to the Franchise Tax Board for tax enforcement purposes.
[End- Signature page follows]
13 ' 5-3-22 I 4F-28
IN ffl'I'NES$'.'W!JP..,B.,EO!f'.~ the pw.~s. :hereto, ·1mvecauscdthisAgreernerit to ·li,e,duly ~oo~ :◊n t4~ 1~s.ij~ctiVe dat~rf$e._t forth <>1{J?.\jsit¢-dieh' sigtia~. of- of
''.; __ Smi,:(;lem.¢pJ~Crulf9rni~ .. • .....

B;y::
lts:
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EXIIlBIT "A,,

SCOPE OF SERVICES
Consultant shall perform the following tasks:

SCOPE OF WORK
(
The CONSULTANT shall perfonn building code inspection and plan review services on a variety of single family residential, multifamily residential, commercial and industrial buiidings. The consultant may be requested to perform complete or partial reviews of projects for' compliance with fire and life safety, structural, energy, disabled access, electrical, mechanical and plumbing requirements with current applicable state and local codes including:

California Building Code
California Residential Code
California Energy Code
California Mechanical Code
California Plumbin·g Code
California Electrical Code
California Green Code •
California Fire Code
San Clemente Municipal Code- local amendments
Plan reviews shall be performed by certified plans examiners. Additionally, structural reviews shall be perfonned by and/or under the supervision of a licensed engineer. Disabled access reviews shall be perforined by ( or under the supervision ot) a CASp certified individual.

DELIVERABLES
The consultant is responsible for the.following deliverables:

1. Perfonn building plan reviews as needed

2. Provide certified building inspection services as needed

3. Submit clear and concise correction list to the Building Division for distribution to project applicant/designer. (General format of con~ sultant correction list shall be reviewed and approved by the City)

4. Respond to telephone inquiries from City staff and permit applicants regarding review comments
• 5. Perform recheck reviews on projects to ensure plan corrections have been resolved satisfactorily.

6. Stamp plans "approved" for compliance with applicable codes

7. Return approved plans to City Building Division office 5-3-22 I 4F-30
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8.tOSTDATA·
EXHIBIT "A" ( •
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STATEMENT OF QUALIFICATIONS

CITY OF SAN CLEMENTE
WC3 p1·oposes the following c.ontrnct amou11ts for plan review services. Any additional services not listed below may be negotiated:

BUILDING SERVICES CONTRACT AMOUNT
Building Plan Review .......................................................... , ................................... 65% of Plan.Check.Fees Expedited Plan Review ............................................................................ I SO% of RegulatPlan Revtew Fees Fourth & Subsequent Plan Reviews ..... ;'. ............................................................................. , ...... $110.00/Iiour Revisions/Deferred Submittals/RFis/ ASis ..................................................... ,: ........................ $110 .00/Hour

POSITION HOURLYRATE
Interbn Certified Building Official ....................................................... ~ ............................................ $140.00 Plan Review Engineer ......................................................................................................................... $125.00 Certified Plans Examiner ............................................................................................... : ................... $110.00 Building Inspector I ....................................................................... ; .......... , .......................................... $85.00 . . .

Btiilding ~11specto1· n ......................................................................................... ~ .................................. $90.00 Buildi11g Inspector m,.a, .. ,.,,,,4,,, ••••• ,1,t•••t1•1 t41;, ••• ,,111u,,1111f•l1111n1 lflfU ., •••••••••• , ............................ ,, ., Ult••···· $95 .. 00 Senior Building Inspector ................. • ........... : ............. 1 .... ,1 ................ : ................................................ $105.00 CASp Plans Exa111tner/Inspector ........................................................................................................ $150,00 Peru.1it Technician ........... : ........................ : ... , ...................................................... , ................... , ..... , ..... $135.00 .

Adntlnistrative Staff ... , ................... , .......................... , ................................................................ , ... ,., .... $9 5. 00 - These hourly fees a-re 1100-preva.ilirtg rates, billed at a 4-hour miniinum.

West Coast Code Consultants, Ina.
5-3-22 / 4F-31
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EXHIBIT "B"

SCHEDULE OF PERFORMANCE
The City requires the following minimum review turnaround thneframes (or better) in order to maintain the desired customer service level:
•' ••S R O •· «•• •• • •••-- ...

Required Minimum Level of Service
____________ New .S.ingle;:J?_amily.D_we.lling$.:;--l~-~Je.ri.e;w.=_J.5,w.otkin.g .. day:a --- ___ : ________ .. • 211d review= 10 working days
.... · ·-·· -· -·· · .. ..,.,.,...- · · ···: · · ... · .. :, · :.: · .:· · :. __ -:3r.4:or--more=·=·-5·--workin-g=days :::. • New Multi Family Dwellings -
New Commercial/Industrial -
Tenant Improvements -
pt review= 15 working days
2nd review = 10 working days
3rd or more = 5 working days
16; review = 15 working days
2nd review = 10 working days
3rd or more = 5 working days
pt review= 10 working days
Subsequent rechecks = 5
working days
Residential Addition/Alterations -1st review= 10 working days Subsequent rechecks = 5
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5-3-22 I 4F-32·
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WORKER'S COMPENSATION INSURANCE CERTIFICATION
Project No. __ _

WORKERS' COMPENSATION DECLARATION
I hereby affirm under penalty of perjury one of the following declarations:
(ONE OF THE BOXES BELOW MUST BE CHECKED)
LJ I have and will maintain a certificate of consent from the California Labor Commission to self-insure for workers' compensation, as provided for by Section 3700 of the Labor Code, for the performance of the work to be performed und_er this ·contract.

X I have and will maintain workers1 compensation insurance, as required by Seotion3700 of the Labor Code, for the performance of the work to be performed under this contract. My workers' compensation insurance carrier and policy number are:

Carrier: Travelers Property Casualty Co
PolicyNumber: UB7K.838122
D I certify that, in the performance of the work under this Agreement, I shall not employ any person in any manner so as to become subject to the workers' compensation laws of California, and I hereby agree to indemnify, defend, and hold harmless the City of San Clemente and all of its officials, employees, and . agents from and against any and all claims, liabilities, and losses relating to personal injury or death, economic losses, and property damage arising out of • my failure to provide such worker's compensation insurance. I further agree that, ifl should become subject to the worke~s• compensation provisions of Section 3700 of the Labor Code, I shall forthwith comply with those provisions.

WARNING: FAILURE TO SECURE WORKERS' COMPENSATION

COVERAGE IS UNLAWFUL, AND SHALL SUBJECT AN EMPLOYER TO

CRIMINAL PENALTIES AND CIVIL FINES UP TO ONE HUNDRED
THOUSAND DOLLARS ($100,000), IN ADDITION TO THE COST OF COMPENSATION, DAMAGES AS PROVIDED FOR IN SECTION 3706 OF THE LABOR CODE, INTEREST, AND ATIORNEY'S FEES.
5-3-22 I 4F-'33
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AGENDA REPORT

SAN CLEMENTE CITY COUNCIL MEETING
Meeting Date: May 3, 2022
Aqenda ?JA
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Department:

Prepared By:

Subject:

Community Development Department
Cecilia Gallardo-Daly, Community Development Director
ADOPTION OF THE DRAFT 2022-2023 ANNUAL ACTION PLAN FOR EXPENDITURES OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS.

Fiscal Impact: Yes. The Annual Action Plan will have a positive fiscal effect by adding $329,535 of Community Development Block Grant (CDBG) funds to the Miscellaneous Grant Fund.

Summary: Staff recommends that Council approve and adopt the draft 2022-2023 Annual Action Plan required by the U. S. Department of Housing and Urban Development (HUD).

The purpose of the Annual Action Plan is to receive the City's allocated CDBG funds and set forth specific activities to be funded for the program year.

Background: Each year, the U.S. Department of Housing and Urban Development (HUD) determines the amount of CDBG funds the City receives based on various community factors such as population, household income, and housing needs. To receive CDBG funds from HUD, the City must adopt an Annual Action Plan that lists eligible projects and activities to be carried out during the fiscal year with CDBG funds. HUD has yet to publish FY 2022-23 CDBG allocations; however, for planning purposes, the City anticipates receiving an allocation of $329,535, the same grant amount as the City's current year CDBG allocation. Staff has also identified $133,597 in prior year, uncommitted CDBG funds available for programming in FY 2022-23. Finally, program income received during the year from repayment of prior funded housing rehabilitation loans will be available to fund additional housing rehabilitation activities.

HUD regulations require that the draft Annual Action Plan be available for public review for 30 days. The City must also hold a public hearing to obtain resident comments regarding the draft Annual Action Plan and proposed use of CDBG funds.

A notice was published in the San Clemente Times on March 31, 2022, announcing the 30-day comment period and the May 3, 2022, public hearing. The required comment period commenced on March 31, 2022, and ended on May 2, 2022.

Discussion: All recipients of CDBG funds are required to prepare a Consolidated Plan. The Consolidated Plan identifies a jurisdiction's overall housing and community development needs. It also outlines specific goals and objectives that will guide the City's CDBG funding priorities over a multi-year period. The City Council adopted the current Consolidated Plan in May 2020. According to the City's 2020-2024 Consolidated Plan, CDBG funding priorities fall into four general categories: 1) public Community Development Agenda Report
5-3-22 I 8A-1
Agenda Report Page2
improvements, 2) housing and commercial rehabilitation, 3) public services; and 4) program administration..

1. Public Improvements
CDBG funds may be used for construction of public facilities and improvements. For the past two years CDBG funding has been allocated to undertake sidewalk improvements for Avenida Cabrillo between El Camino Real and Calle Seville. For FY 2022-23, $260,802 in additional funding is allocated for sidewalk improvements on Avenida Cabrillo, including installing missing and replacing deteriorated sidewalks curb and gutter, retaining wall and ADA ramps, and related activities.

2. Housing and Commercial Rehabilitation
Since 1994, the City has provided eligible property owners with Home Rehabilitation • Program loans, and since 2004 the City has provided Commercial Facade Rehabilitation Program grants to eligible commercial property owners. Residential improvement loan proceeds are primarily utilized to address housing and building code deficiencies and deferred property improvements. The maximum loan amount is $25,000. The loan carries zero percent interest, with repayment deferred until the sale or transfer of the property. Loan repayment proceeds are recycled into additional home rehabilitation loans (i.e., program income). The typical commercial rehabilitation grant is utilized to design and install new business signs or awnings. The maximum grant is $2,000. Grants are limited to businesses that serve residents of CD BG-eligible areas.

The 2022-2023 Annual Action Plan allocates $75,000 in CDBG funds, plus program income received during the year, for the Housing Rehabilitation Loan Program. It is anticipated that three owner-occupied housing units will be rehabilitated during the year. Twelve thousand dollars ($12,000) is allocated for the Commercial Fa9ade Rehabilitation Program to improve signage and fa9ades of local businesses.

3. Public Services
The City can allocate up to 15 percent of its annual CDBG grant for Public Services.

Based on the anticipated FY 2022-2023 CDBG grant, $49,430 is available for public service grants.

In January 2022, local nonprofit organizations serving San Clemente residents were notified of the availability of CDBG public services grant applications via the City's website and mail. Six applications for CDBG funding were received in February 2022, requesting $88,879. Grant applications were reviewed by the City's Social Service Budget Committee in March 2022; the Committee recommended $49,430 in CDBG funding for the following programs:
5-3-22 I BA-2
Agenda Report Page 3
• Age Well Senior Services: $5,000 to assist an estimated 30 San Clemente seniors with in-home case management and support services; before this year, Age Well applied for and received a Good Neighbor Grant from the City. • Camino Health Center: $10,000. to assist an estimated 2,650 residents with low-cost medical and pediatric dental services.
• Family Assistance Ministry: $10,000 to assist an estimated 528 individuals that are at risk of becoming homeless or that are homeless, with an array of housing and support services.
• Fun on the Run (City of San Clemente): $9,430 to offset the cost of after-school and summer recreation services for an estimated 120 low- and moderateincome youths. • Laura's House: $10,000 to assist an estimated 240 victims of domestic violence with housing and supportive services.
• Parentis Foundation: $5,000 · to support one-on-one reading tutoring for students not reading at grade level; trained older adult volunteers from the community will be recruited to provide tutoring for an entire school year.

Parentis Foundation is a first-time applicant for San Clemente CDBG funds.

4. Administration
The City may allocate up to 20 percent of its annual CDBG grant for Planning and Administration activities. Administrative program costs include funding to pay for fair housing services and City staff and contractual staff time for the overall grant . management. Staff oversees the Commercial Fa9ade Rehabilitation Program, conducts public outreach and education, administers and monitors the social services grant program, and coordinates with the Engineering Division in setting community priorities for the CDBG target area. Consultants oversee the Home Rehabilitation.

Program, prepare mandatory reports, and work closely with City Staff. $65,900 is allocated for CDBG program administration, including $4,500 for fair housing services.

The City received applications from two agencies to provide HUD-required fair housing counseling services. The Fair Housing Council of Orange County provided fair housing services to the City before 2008. Since 2008, the City has contracted with the Fair Housing Foundation. The Social Service Budget Committee considered both applications and recommended that the City continue its relationship with the Fair Housing Foundation. The Fair Houslng Foundation will provide HUD-required fair housing outreach, education, and enforcement services for an estimated 50 San Clemente households.

The Draft 2022-2023 Annual Action Plan provides additional details regarding the activities recommended for CDBG funding. A summary of funding recommendations is provided below.
5-3-22 I 8A-3
Agenda Report
Recommended
Public Improvements: Avenida Cabrillo Sidewalk
Im rovements Year 3
Housing Rehabilitation: Housing rehabilitation assistance for owner-occu ied & renter-occu ied housin **
Commercial Rehabilitation: Fa ade improvement grants
Public Services: Youth, homeless, and other low/modincome households CDBG Planning & Administration: Program oversight
and coordination, includin Fair Housin Counselin ·
Prior Year Funds
TOTAL:

Page4
$260,802
$75,000
$12,000
$49,430
$65,900
** Plus program income received during FY 22-23 from repayment of prior funded housing rehab loans.

It is further recommended that the City Council authorize staff to adjust.revenues and funding recommendations for activities by a proportional percentage based on the final FY 2022-2023 CDBG allocation.

Actions: . . STAFF RECOMMENDS THAT the City Council take the following actions:

1. Approve and adopt the Draft 2022-2023 Annual Action Plan for the use of Community Development Block Grant Funds.

2. Authorize the City Manager to submit the Annual Action Plan to HUD to execute the HUD contract.

3. Accept grant revenues of $329,535 from HUD to account #017-000-33712.

4. Authoriz.e a related budget appropriation of $329,535 to the CDBG fund for the amounts in the 2022-2023 Action Plan.

Attachments: 1. Draft 2022-2023 Annual Action Plan
· Notification: San Clemente Times
5-3-22 I BA-4
ATTACHMENT 1

CITY OF SAN CLEMENTE
2022-2023
Annual Action Plan
Draft March 28, 2022
5-3-22 I BA-5
Contents
Executive Summary
AP-OS Executiv,e Summary- 24 CFR 91.200{c), 91.220(b) .............. .:;; .. , ... ;.; ......... ; ............................. ;;_;f '.':-:,,·• PR-05 Lead & Responsible Agencies - 91.200{b) ........................ i ... : ••.•• ; ................................. ;;.,; ....... :, 4 AP-10 Consultation -91.100, 91.200(b), 91.215(1) ..................... '.'. .. n; •. , ..• : ....... ;,,.;,; .......•..... ~ ... :,:i .. : ....... 5 AP-12 Participation - 91.105, 91.200(c) ........................................ ;.: .. ; .. ;.;: •. : ... : .. '.2.'., ... ,-,( ....... :,,L .. :: ....... 9 ·Expected Resources
' • --~ ·-·\: .

AP-15 Expected Resources-91.220(c) (1, 2) .................................................................... ,. ................. 10· Annual Goals and Objectives
AP-20 Annual Goals and Objectives - 91.420, .91.220(c)(3)&(e) .......................................................... 13 AP-35 Projects - 91.220(d) ................................................................................................................. 16 AP-38 Projects Summary .................................................................. :····· ........................................... 17 AP-50 Geographic Distribution - 91.220(f) ......................................................................................... 24 Affordable Housing
AP-55 Affordable Housing- 91.220(g) .......... .-................ : ................................................................... 25 AP-60 Public Housing - 91.220(h) ......... ; ............................................................................................ 26 AP-65 Homeless and Other Special Needs Activities - 91.220(i) .................................................... : .... 27 AP-75 Barriers to affordable housing-91.2200) ............................................. , .................................. 29 AP-85 Other Actions - 91.220(k) ................................................................................................... , ..... 30 Program Specific Requirements
AP-90 Program Specific Requirements - 91.220(1)(1,2,4) .................................................................... 32 Attachments
Attachment 1-Summary of Prior Accomplishments
Attachment 2: Public Notice of Public Hearing and 30-Day Comment Period Attachment 3: CDBG Eligible Area Map
Attachment 4: Analysis of Impediments Analysis Summary and Action Plan Certifications and SF-424
0MB Control No: 2506-0117 (exp. 06/30/2018) Draft 3/28/22 5-3-22 I 8A-6
Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)

1. Introduction
The 2022-2023 Annual Action Plan for the City of San Clemente satisfies federal requirements to receive Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD). The primary objective of the CDBG program is to develop viable urban communities by providing decent housing, a suitable living environment, and economic opportunities, principally for low- and modera'te-income individuals.

Each activity to be undertaken with CDBG funds must meet one of the three national objectives:
• Benefit low_and moderate-income persons,
• Aid in the prevention or elimination of slums and blight, or • Meet a community need having particular urgency, such as a nationally declared disaster.

To receive CDBG funds, the City must prepare a Consolidated Plan. The Consolidated Plan is a multi-year strategic plan that identifies priority housing and community needs, and it also identifies the City's activities over five years to address priority needs. The Action Plan, a component of the Consolidated Plan, is the City's annual expenditure plan for using CDBG funds to address the needs ide-Atified in the Consolidated Plan.

To date, HUD has not announced funding allocations for FY 2022-2023; however, the City anticipates it will receive $329,535 in 2022 CDBG funding. The City has also identified $133,597 in prior year CDBG funds . . that will be available during FY 2022-2023 to fund eligible activities. Program income received during FY 2022-2023 will be available to fund housing rehabilitation activities.

The 2022-2023 Action Plan details the specific activities the City will undertake with CDBG resources to address the housing and community needs id,entified in the Consolidated Plan. Planned activities include housing rehabilitation and minor commercial property improvements, public infrastructure improvements, public social services grants, and program administration (including fair housing services).

2. Summarize the objectives and outcomes identified in the Plan The five-year CDBG program objectives and outcomes identified in the 2020-2024 Consolidated Plan are summarized below. Corresponding proposed outcomes for FY 2022-23 are also provided below:
• Infrastructure and Facility Improvements: Improve public infrastructure and facilities that benefit 7,000 low- and moderate-income residents/ FY 22-23 Goal: Year-3 of funding for prior year project (Av Cabrillo Sidewalk), which will benefit 1,810 individuals • Provide housing rehabilitation assistance to 20 homeowners and 2 rental housing owner~/ FY 22- 23 Goal: Rehab 3 owner-occupied and 0 rental unit
• Provide access to public social services for 12,500 low- and moderate-income persons/ FY 22-23 Goal: Assist 2,825 individuals
0MB Control No: 2506-0117 (exp. 06/30/2018) Draft 3/28/22 1 5-3-22 I BA-7
• Provide access to housing and supportive services for 2,500 persons at risk of becoming homeless or that are homeless/ FY 22-23 Goal: Provide homelessness prevention assistance, shelter, and support services to 768 individuals
• Support activities to promote economic opportunities by assisting 10 businesses that serve loweri.~come residents/ FY 22-23 Goal: Assist 6 businesses • Provide CDBG program oversight and coordination, including fair housing services to 300 households/ FY 22-21 Goal: Provide 1 Year of program admin and assist 50 households with fair housing services
3 . . Evaluation of past p·erformance
FY 2021-22 (the current fiscal year) is the second year of the City's 2020-2024 Consolidated Plan cycle.

Most planned activities will be completed by June 30, 2022. A table that summarizes the City's Consolidated Plan goals for year one of the Consolidated Plan cycle (FY 2020-21) is provided as Attachment

1. 4. Summary of Citizen Participation Process and consultation process The participation of residents and community stakeholders in prioritizing the use of CDBG funds is an essential component ofthe ConsolidatE)d Plan (and Action Plan) planning.process. For the 2022-2023 Action Plan, the City obtained public input in a variety of ways: • • Consistent with HUD regulations (24 CFR 91.105 (a)(2)(iv)), the City utilized focus groups to ascertain public service grant priority needs. Specifically, the City's Social Service Budget Committee reviewed social service needs in the community and developed funding recommendations for the City Council's consideration. The Committee is comprised of a representative of the City Council, the City's Human Affairs Committee, and City staff. • the City's Social Service Budget Committee held a meeting on March 21, 2022, to provide public input regarding CDBG public service grant funds allocation. • On March 31, 2022, a notice was published in the local newspaper announcing the required 30-day public comment period for the draft 2022-2023 Annual Action Plan. The notice also announced a public hearing to be held by the City Council.
• On May 3, 2022, the San Clemente City 'Council held a public hearing to accept additional public input regarding the draft 2022-2023 Annual Action. Plan and authorize submission of the plan to HUD.

5. Summary of public comments
See Attachment 2.

6. Summary of comments or views not accepted and the reasons for not accepting them All comments and views were accepted - see Attachment 2.

OJ\.IIB Control No: 2506-0117 (exp. 06/30/2018) Draft 3/28/22 2 5-3-22 I BA-B

7. Summary
The 2022-2023 Annual Action Plan is the third year of the 2020-2024 Consolidated Plan cycle. The Annual Action Plan is the City's one-year expenditure plan for CDBG funds. HUD has not notified the City of its FY 2022-2023 CDBG allocation; however, for planning purposes, the City anticipates it will receive $329,535 in CDBG funds for FY 2022-2023. An additional $133,597 in prior year uncommitted CDBG funds, plus program income resources received during the year, will be available to carry out CDBG-eligible activities.

The Action Plan details h_bw CDBG funds will support the broader goals and objectives of the Consolidated Plan. Funded activities include housing rehabilitation, public -infrastructure improvements, public social services, and program administration, including fair housing services. 0MB Control No: 2506-0117 (exp. 06/301.2018) Draft 3/28/22 3 5-3-22 I BA-9
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1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.

Table 1- Responsible Agencies
A,1 Name Depar:tme,i:,~/ Ag~!lf.Y
CDBG Administrator San Clemente, CA Community Development Narrative (optional)
The City's Community Development Department is primarily responsible for administering CDBG funds, including preparing the Consolidated Plan, annual action plans, year-end performance reports, and other administrative aspects of the program.

Consolidated Plan Public Contact Information
Cecilia Gallardo-Daly
[email protected] / (949) 361-6106
0MB Control No: 2506-0117 (exp. 06/30/2018) Draft 3/28/22 4 AP~10 Consultation - 91.100, 91.200(b), 91.215(1)

1. Introduction
Pursuant to HUD regulations, the City has t9ken several steps to obtain residents' and stakeholders' input to develop the 2022-2023 Annual Action Plan. The City's Social Service Budget Committee and City Council held meetings to obtain public comment on the proposed use of CDBG funds. The City also utilized its internet web page and the newspaper to notify residents of the opportunity to review and comment on the 2022-2023 Annual Action Plan draft.

Provide a concise summary of the jurisdiction's activities ~o enhance coordination between public and assisted housing providers and private and governmental-health, mental health and service agencies (91.215(1))
The City of San Clemente works closely with the County of Orange Housing Authority (OCHA); OCHA administers the federal rental assistance voucher and certificate programs. The City has limited resources to assist with the development of housing opportunities. Still, as opportunities evolve, City staff will work with developers to encourage housing development for lower'~income residents. '
Through the annual CDBG Public Service Grants (and the funding process for other City-funded community service grants), City staff can ascertain the services residents need and develop partnerships with local agencies to coordinate the delivery of needed services.

Describe coordination with the Continuum·of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.

As a supporter of the Orange County Continuum of Care (OC CoC) planning process, the City provides information regarding the activities it will fund to address local homeless issues. The OC CoC uses this information to prepare the region's application to HUD for Homeless Assistance Grant funds. As needed, City staff will expedite certifications of consistency with the Consolidated Plan and other forms of support for the OC Coe. The City is also a supporter and participant in the biennial Point-In-Time Survey of t_he region's homeless.

Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS The City is not a recipient of Emergency Solutions Gran.t (ESG) funds; therefore, it does not help the OCCoC determine ESG allocations, evaluate grant outcomes, or develop policies and procedures for administering the regional Homeless Management Information System (HMIS). 0MB Control No: 2506-0117 (exp. 06/30/2018) Draft 3/28/22 5 5-3-22 I 8A-11

2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction's consultations with housing, social service agencies and other entities (see Table 2 below):
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1 Agency/Group/Organization • Orange County Housing Authority -_J!:~ Agency/Group/Organization Type PHA
Other government - County
What section of the Plan was addressed by Housing Need Assessment Consultation? Public Housing Needs
Briefly describe how the Provided information regarding the number Agency/Group/Organization was consulted. and type of households receiving HUD rental What are the anticipated outcomes of the assistance
consultation or areas for improved
coordination?
' . - 2 Agency/Group/Organization 211 Orange County - - .• ~ ,. - " ~- Agency/Group/Organization Type Regional organization
What section of the Plan was addressed by Homeless Needs - Chronically homeless Consultation? Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied yout h
Homelessness Strategy
Homeless Management Information System
(HMIS) Admin
Briefly describe how the Regional Continuum of Care coordinator and Agency/Group/Organization was consulted. HMIS administrator. Provided information What are the anticipated outcomes of the regarding regional and local homeless consultation or areas for improved populations and shelter resources coordination?
.. - ,, - '\ ·~·- -~ 3 Agency/Group/Organization Fair Housing Found~ion ·-- -4 -~ Agency/Group/Organization Type Service-Fair Housing
What section of the Plan was addressed by Impediments to Fair Housing Consultation?
Briefly describe how the Agency provided data and information that Agency/Group/Organization was consulted. helped identify the needs of lower-income What are the anticipated outcomes of the families and individuals requiring fair housing consultation or areas for improved services and provided input regarding the City's coordination? strategy to address impediments to fa ir housing 6 0MB Control No: 2506-01 17 (exp 06/3012018) Draft 3/28/22 5-3-22 I 8A-12
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Agency/Group_/Organizafton Age WeU Senior Service~ , ,, Agency/Group/Organization Type Services-Elderly Persons What section of the Plan was addressed by Non-Homeless Special Needs Consultation?
Briefly describe how the Provided input regarding the service needs of Agency/Group/Organization was consulted. seniors, including homebound seniors What are the anticipated outcomes of the
consultation or areas for improved
coordination?
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Agency/Group/Organizatjpn fl' " ,J,l':', - Family Assistance Ministries ·:.::,, - Agency/Group/Organization Type Services - Housing
Services-homeless
What section of the Plan was addressed by Homeless Needs - Families with children Consultation? Homelessness Strategy
Needs of Low/Mod persons
Briefly describe how the Provided input regarding housing and service Agency/Group/Organization was consulted. needs of homeless individuals and households What are the anticipated outcomes of the at risk of becoming homeless consultation or areas for improved
coordination?
6 " ,_ ~ ~ ~~ - Agency/Group/Organization it. Caminq.Health Center ' J ,. 'ii'
Agency/Group/Organization Type Services-Health
What section of the Plan was addressed by Anti-poverty Strategy Consultation? Needs of Low/Mod persons
Briefly describe how the Provided input regarding medical/dental Agency/Group/Organization was consulted. service needs of the community, including What are the anticipated outcomes of the homeless individuals consultation or areas for improved
coordination?
7 ' .' - :.,-• ~ - Agency/Group/Organization , ••.• ,< Laura's House ·. ·~. ,;.

Agency/Group/Organization Type Services-Victims of Domestic Violence What section of the Plan was addressed by Non-Homeless Special Needs Consultation?
7 0MB Control No 2506-0117 (exp. 06/30/2018) Draft 3/28/22 5-3-22 I 8A-13
Briefly describe how the Agency helped identify the needs of homeless Agency/Group/Organization was consulted. women and women with children, including What are the anticipated outcomes of the victims of domestic violence consultation or areas for improved
coordination?
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~ ~!!! 8 Agency/Group/Organization ~ City~of_San Clemente ,; '# - ~ - Agency/Group/Organization Type Other government - Local What section of the Plan was addressed by Housing Need Assessment Consultation? Homelessness Strategy
Non-Homeless Special Needs
Economic Development
Market Analysis
Briefly describe how the Various city departments, committees, and City Agency/Group/Organization was consulted. Council provided data and information. It also What are the anticipated outcomes of the played a crucial role in identifying priorities and consultation or areas for improved recommendations for the allocation of HUD coordination? funds
Identify any Agency Types not consulted and provide rationale for not consulting The City made an effort to have an open consultation process; no agency was excluded from the consultation process.

Other local/regional/state/federal planning efforts considered when preparing the Plan Table 2 - Other local/ regional/ federal planning efforts Name of Plan" lead Organization How do the goals of your Strategic Plan Iii .. .,-. " overlap with the goals of each
-
Continuum of Care 211 Orange County Helped establish program goals to address the :'T'
needs of the San Clemente homeless, including the
ree:ional & local homeless ooint in time survev
City of San Clemente City of San Clemente Provided housing priorities and program goals Housing Element
City of San Clemente City of San Clemente Helped to identify priority capital projects that Capital Improvement Plan may be CDBG-eligible
5 Yr. & 1 Yr. PHA Plan Orange County Identified OCHA resources to address the housing Housing needs of low-income renters in the City
Analysis of Impediments to Orange County HUD Countywide document that identifies fair housing Fair Housing Grantee Cities and impediments within participating cities and the County of Orange outlines a plan to address fair housing issues Narrative {optional)
0MB Control No: 2506-0117 (exp. 06/30/2018) Draft 3/28/22 8 5-3-22 I 8A-14
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AP-12 Participation - 91.105, 91.200(c)

1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting The City of San Clemente provided several opportunities for public participation throughout the Annual Action Plan preparation process. These opportunities included public meetings, a 30-day public review of the draft Annual Action Plan, and a City Council public hearing. The notice for the required public comment period and a public hearing is provided in Attachment 2 of this plan. Actions are further summarized below:

Citizen Participation Outreach
Table 3 - Citizen Participation Outreach
1 2
3 of Outreach, I Target~ofoutr,
Meeting
Newspaper Ad
Public Hearing
Nonta rgeted/broad
community
Nontargeted/broad
community
Nontargeted/broad
community
0MB Control No: 2506-0117 (exp. 06/30/2018) Draft 3/28/22 3/21/22 Social
Service Budget
Committee meeting
to recommend CDBG
public service grant
funds
See Attachment 2
Notice of 30-day I TBD
public review period
(3/31/22 to 5/2/22)
5/3/22 public hearing I TBD
001.~ary of co
See Attachment 2 NA
TBD NA
TBD NA
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Expected Resources
AP-15 Expected Resources - 91.220(c) (1, 2)
Introduction
HUD has not published 2022 CDBG allocations; however, for planning purposes, the City anticipates its CDBG Allocation for FY 2022-2023 is $329,535. Additionally, the City identified $133,597 in prior year CDBG funds that will be available during FY 2022-2023. Program income received during FY 2022-2023 will also be available to fund housing rehabilitation activities. Housing voucher/certificate resources via OCHA and Good Neighbor grants (i.e., social service grants funded with American Recovery Plan Act versus the City's General Fund in FY 2022-2023) will also be available to support activities that may address the Consolidated Plan's goals.

The City has access to In-lieu Affordable Housing Fee resources; however, no project has been identified to use these funds.

Priority Table
Table 4 - Expected Resources - Priori!'{_ Table
CDBG publicfederal
Acquisition
Admin & Planning
Economic
Development
Housing
Public
Improvements
Public Services
0MB Control No: 2506-0117 (exp. 06/30/2018) Draft 3/28/22 329,535 0 133,597 I 463,132 600,000
Annual CDBG allocation from HUD,
program income, and prior-year funds
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Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied
The City could leverage federal funds with local redevelopment funds in past years. In 2012 the State Legislature and the governor passed legislation to dissolve all redevelopment agencies in the State; consequently, local resources supporting Consolidated Plan strategies are limited. The City has identified other resources that will be available to carry out activities that address the goals of the Consolidated Plan:
• OCHA reports that as of January 2022, 127 San Clement households receive rental assistance. It was anticipated that 150 househol_ds would be assisted annually during the five-year Consolidated Plan programming cycle. • On an annual basis, the City allocates approximately $50,000 in General Fund resources to support various social service programs in the community, i.e., Good Neighbor Grants. The services typically funded with these resources include homelessness prevention, interim housing for homeless families with children, and senior and youth services. For FY 2022-2023, the City will utilize·American Recovery Plan Act funds instead of the General Fund. A total of $33,000 is available to fund up to four grants. • In-lieu Affordable Housing Fund resources generated via the City's lnclusionary Housing Program (IHP} are available to assist nonprofit agencies in purchasing land or existing housing units to provide long-term affordable housing. The City adopted the IHP in' 1980 to increase the supply of affordable housing. The program requires developers of six or more units to set aside 4% of total units developed for households earning 50% or less of the area median income. The affordable requirement can be provided either on-site, off-site, or through the payment of an in-lieu fee. Past housing development activity has generated a fund of approximately $1,000,000. No specific project(s} is presently slated to benefit from this resource; however, these funds should be considered one-time funds as most large housing scale development in the City is complete as the City approaches build-out.

CDBG does not require matching funds.

If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan
As indicated in the Consolidated Plan, San Clemente is nearly "built out" with limited vacant land; nonetheless, the City's Housing Element identifies several vacant and underutilized sites that may be suitable for housing development. Nearly all vacant residential sites are small, infill parcels located west of Interstate 5. Most parcels identified in the Housing Element residential sites inventory are in the City's Affordable Housing Overlay.

The Overlay Zone intends to encourage affordable rental and sale housing in commercial and mixed-use zones. 11 0MB Control No: 2506-0117 (exp. 06/30,2018) Draft 3/28/22 01 I
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Funding resources to implement the City's 2022-2023 Annual Action Plan are limited. The City anticipates receiving $329,535 in FY 2022-2023 CDBG funding from HUD. An additional $133,597 in uncommitted prior-year CDBG funding, plus program income generated from CDBG-funded housing rehabilitation loan repayments (i.e., Revolving Loan Funds), will be available to address priority needs.

OCHA has aggressively pursued new rental assistance resources - the City will continue to support OCHA's efforts to secure these resources.

Additionally, the City will continue to support programs serving City residents with Good Neighbor social service grants (ARP funds). Finally, the City has identified vacant and underutilized land that may be suitable for housing development - in-lieu fees for affordable housing development are available to support affordable housing activities; however, no projects are srated for development utilizing these resources in FY 2022-2023. 12 0MB Control No: 2506-0117 (exp. 06/30/2018) Draft 3/28/22 CJ1
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Annual Goals and Objectives
AP-20 Annual Goals and Objectives - 91.420, 91.220(c){3)&(e) Goals Summary Information
Table 5 - Goals Summary
".Sort: . . :i~ Goal· Name ,,-.i.i:! • Start,: ''·End i, • / Category• Jh '~\· t1 <ieographic:'¥~ : Needs Adqre's'sed Order, ,!>., ' !'l ' ,,,
·,,.Vear . ·'Vear ( " ' "' , .•~ ',, Area · • ;, ' ~ ' '' ":~,.,' - ,~ ~ - ~ .... r·:J ·t '•;.1 , - ,!:
1 Infrastructure and 2020 2024 Non-Housing CDBG Census Public Facility Community Tracts Improvements
Improvements Development Citywide
2 Housing 2020 2024 Affordable Housing Citywide Affordable Housing Preservation
3 Public Social 2020 2024 Non-Homeless Citywide Public Services Services Special Needs
Low & Moderateincome Households
0MB Control No: 2506-0117 (exp. 06/30/2018) Draft 3/28/22 ' Fundjng· Goal Outcome Indicator, ·- :'ff . .\,-. i\,, ~~ (:' ;}i;.', ' ,, ' ·,; "' -,
' CDBG: Public Facility or Infrastructure
$260,802 Activities other than
Low/Moderate Income
Housing Benefit:
1,810 Persons Assisted 1
CDBG: Homeowner Housing
$75,000 Rehabilitat ed:
3 Household Housing Unit
CDBG: Public service activities other
$29,430 than Low/Moderate Income
Housing Benefit:
2,825 Persons Assisted
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4 Homeless 2020 2024 Homeless Citywide Homeless Support CDBG: Public service activities other Continuum of Care Services and $20,000 than Low/Moderate Income Housing Housing Benefit
624 Persons Assisted
Homeless Person Overnight
Shelter: 56 Persons Assisted
Homelessness Prevention: 88
Persons Assisted
5 Economic 2020 2024 Non-Housing CDBG Census .Economic CDBG: Businesses assisted:

Opportunities Community Tracts Development $12,000 6 Businesses Assisted Development
6 Program 2020 2024 Administration Citywide • Administration and COBG: Other:

Administration Planning $65,900 -50 Other

1. Additional funding for the Cabrillo Sidewalk project, which is a multi-year project.

Goal Descriptions
1 Goal Name Infrastructure and Facility Improvements
~oat Description Improve and expand public infrastructure and facilities that benefit low- and moderate-income. neighborhoods and residents - - - - - - .. 2 Goal Name Housing Pre_servation
Goal Description Improve or expand the supply of housing affordable to lower-income households 3 Goal Name Public Social Services
~oal Description Provide or improve access to public social services for low- and moderate-income persons and persons with special needs 4 Goal Name Homeless Continuum of Care
Goal Description ~ continuum of supportive and housing services for the homeless and households at risk of homelessness 5 Goal Name Economic Opportunities
Goal Description Grants and other forms of assistance to improve or expand local businesses .. 14 0MB Control No: 2506..0117 ( exp. 06/30ll018) Draft 3/28/22 ·-•.' •• ¼ , ... ---------
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6 Goal Name Program Administration ..

Goal Description Provide for administration and planning activities to address needs identified in the Consolidated Plan, including services to address impediments to fair housing
Estimate the number of extremely low-income, low-income, and moderate-income families to whom the jurisdiction will provide affordable housing as defined by HOME 91.21S(b):

The City of San Clemente is not a recipient of HOME funds; however, CDBG resources will be allocated to rehabilitate residential housing units. It is projected that three lower-income homeowners will be assisted with CDBG resources during FY 2022-2023. 0MB Control No: 2506-0117 (exp. 06/30/2018) Draft 3/28/22 15 AP-35 Projects- 91.220{d)
Introduction
The following activities have been allocated CDBG funds for FY 2022-2023. The City will adjust funding for activities by a proportional percentage based on the final FY 2022-2023 CDBG allocation.

Table 6- Pro·ect Information
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1 Single-Family Housing Rehabilitation
2 Age Well Senior Services
3 Camino Health Center
4 Family Assistance Ministries
5 Fun On The Run
6 Laura's House
7 Parentis Foundation
8 Fair Housing Foundation
9 CDBG Program Administration
10 Avenida Cabrillo Sidewalks (Year 3)
11 Business Sign and Fac;ade Improvement
Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
The City will allocate a portion of its CDBG funds for activities that address the housing and service needs of lower-income households and households with special needs, especially those at risk of becoming homeless. Consistent with the City's Homeless Strategy, resources will be allocated to provide safety net services, which will help at-risk households maintain their current housing. The City will use CDBG program income (i.e., funds generated by the repayment of housing rehabilitation loans) to help homeowners improve their residences and not incur additional housing cost burden. The City will also encourage and support OCHA's efforts to obtain additional rental assistance funding for San Clemente households.
16 0MB Control No 2506-01 17 (exp. 06/30/2018) Draft 3/28/22 5-3-22 I BA-22
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AP-38 Projects Summary
Project Summary Information Table 7 - Project Summary
1 ~~~-~~ ... -~A~ ~- I i..,. t· .• -~•· .. ~ .. ,~_'~; ~'•. ',.JL; • ., .·". :·,,,.-·.,-- _,.,,.._~-···_..,, :,·~--· 2 Target Area
Goals Supported
Needs Addressed
Funding
Description
Target Date
Estimate the number and type of
families that will benefit from the
proposed activities
Location Description
Planned Activities
Target Area
Goals Supported
Needs Addressed
Funding
Description
0MB Control No: 2506-0117 (exp. 06/30/2018) Draft 3/28/22 Citywide
Owner-occupied Housing Rehabilitation
Housing Rehabilitation
CDBG: $75,000 plus program income received during the year CDBG funded housing rehabilitation loans or grants for eligible homeowners 6/30/2023
3 owner-occupied housing units
Citywide
CDBG funds ($75,000 in 2022 funds plus program income received during the year) for homeowner housing rehabilitation loans or grants to address housing/building code deficiencies and deferred property improvements
Citywide
Public Social Services
Public Services
CDBG: $5,000
Services for seniors
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Estimate the number and type of
Location Description
Planned Activities
3 ~'~•ti• : •:/i;;,~--~,~::···~ • ·::{-,~ :1;. ii~ 1 . ~ • Target Area
Goals Supported
Needs Addressed
Funding
Description
Target Date·
Estimate the number and type of
families that will benefit from the
proposed activities
Location Description
Planned Activities
4 •. · . ,' , C ·., .. •' . ~- '•: ,'
• ; :{,·t)r.;), .. ti'O~dfiNitWtl''".{C_~·,;; .' •• '. 1, ·"'· ,, • ' Target Area
Goals Supported
Needs Addressed
Funding
0MB Control No: 2506-0117 (exp. 06/30/2018) Draft 3/28/22 6/30/2023
30 seniors
Citywide
A variety of services for homebound seniors, including in-home support services, meals-onwheels, and case management \~•H11~i ~1Mit,rtf~r' '-~~ .;\:..i: ~~ :;;.~. ·-•t~f? ·,. ·, ., ,.;..I' •... ,. '.
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Citywide
Public Social Services
Public Services
CDBG: $10,000
Low cost medical and pediatric dental services for low- and moderate-income persons 6/30/2023
2,650 low- and moderate-income persons
1031 Avenida Pico, Ste. 104, San Clemente CA
Primary medical care and pediatric dental services at a reduced cost for lower-income persons and indigents
f'F111rill~•1•~- JvfYWlili1J$1: • -.~ ~- -· ~- ". .,, ; ·: ·~ , .. ;, ~ ' ~
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Citywide
Homeless Continuum of Care
Homeless Support Services and Housing
CDBG: $10,000
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Description Housing assistance, support services, and case management for households that are at risk of homelessness and those that are homeless
Target Date 6/30/2023
Estimate the number and type of 528 low- and moderate-income persons families that will benefit from
the proposed activities
location Description Citywide
Planned Activities Rent and utility assistance (88 individuals), emergency and interim housing (40 individuals, and food/case management (400 individuals) for households at risk of homelessness and those that are homeless
S P.~~:;\\{i:•,', ''_.': ;:~,:;<:~r -T~,i~i)l'l,TfieiJif: '.. :·-·' ~ 'fl _ ,} • X __ •. ·~:.· .r--:J:~, -·.:·:'.i 11 _( .. -· ~ · .,c_·· ..

Target Area Citywide
Goals Supported Public Social Services
Needs Addressed Public Services
Funding CDBG: $9,430
Description Youth recreation program
Target Date 6/30/2023
Estimate the number and type of An estimated 120 youths families that will benefit from
the proposed activities
location Description Citywide
Planned Activities After school recreation and homework assistance program with a focus on low- and moderateincome children · ·,· ·. · · · · · · · ... • · ·, • · · • ·· • · · •. · · · · •., -• • ,:I::.: ~c • '"!',.;.c .. :· ,.,. • • _·. ~ 6 P'!i~ ~e'·. ·< ',.: I :"< ·- ./ .. '~¼('.111ffit"ii~ :'-- -': . .- .. . Xi,i;tt . ":-:·· t· '· "·· ,~:,,·-: • ,.- ,. -• ,. • - ,1~ .~· "'- , . ··,,i,•;>" •,, I • • ., - ,. •· 11'11 ".-,, ,. ,-- .<i ,_J - • r • .,, Target Area Citywide
19 0MB Control No: 2506-0117 (exp. 06/30/2018) Draft 3/28/22 <J'1 I
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Goals Supported Homeless Continuum of Care
Needs Addressed Homeless Support Services and Housing
Funding CDBG: $10,000
Description Shelter, counseling, and support services for victims of domestic violence Target Date 6/30/2023
Estimate the number and type of 240 individuals that are victims of domestic violence (Emergency Shelter - 4, Transitional Housing families that will benefit from -12, and Counseling/Hotline - 224) the proposed activities
Location Description Citywide
Planned Activities Shelter, counseling, and support services for victims of domestic violence 7 :'.;Mi~•M•'_:·\;:;;·:: >,· ;,"' ~: : '·"; n •• '.;. ),h ~"P .... ~lltli ii~bt\aiti,1t: ·! • • -t '},_;;;;1fr >:~t'.;/ , •-~ • cf:-·'~ •" ... ~ ~- . . .. ~ .... - .• .. ..,;..,i_,.,._ ~-
Target Area Citywide
Goals Supported Public Social Services
Needs Addressed Public Services
Funding CDBG: $5,000
Description Children's literacy program that links students age 5 to 11 with a trained older adult tutor Target Date 6/30/2023
Estimate the number and type of 25 youths
Location Description Boys & Girls Club of the South Coast Area, 1304 Calle Valle, San Clemente, CA Planned Activities Intensive one-on-one reading support for students that do not read at grade level - tutoring is provided by trained older adult volunteers for an entire school year --~:~,t><.:, _· ./,T)i:~ • ~:~,itiiM1jtllill;i .'. •'-i,itfiditl&W f;' ,. ~ . . ·_·· ,1 ~
8 .. ,. .. _. • . :~ .,. ·' ,': , ,,,· ,: . . . " ,' .' . ".. .. .• . " . _,_.,,: ·;~~ ~ .. ,_:"'. . ':' Q Target Area Citywide
20 0MB Control No: 2506-0117 (exp. 06/30/2018) Draft 3/28/22 0,
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Goals Supported Program Administration
Needs Addressed Administration and Planning
Funding CDBG: $4,500
Description Fair housing outreach, education, and enforcement services to reduce and eliminate impediments to fair access to housing
Target Date 6/30/2023
Estimate the number and type of 50 households
families that will benefit from
the proposed activities
Location Description Citywide
Planned Activities Fair housing outreach, education, and enforcement services, including landlord, tenant, and property management fair housing training; community outreach and education; complaint investigation and enforcement services
9 ,'.a-~.f.t~aJ.<£.'i':;;;4;~.?,-5:-."~,i;'. ' >~'f';';.'.f: 1:;d,;;.\~ , ,:fi,~~illiilrnl~lsif• tl "'~: • -·r, ', .;, '" ' --.. :·::· < - . ~ ,•l'•;aJ.,.,~ ~" • ""':.?"":•,•~•'i••~-(.:,'>•/'', • ',' •--.~:••'. ,,,•,,·:•,•••,.•i•';, ~:;' ·~ ':• , .• ~_,..,,~~ ' • -,~ -, :~: • '•'.• •~' ,• .. -•, ~• • ,. :, •• •·T , T • •••~ •~r Target Area Citywide
Goals Supported Program Administration
Needs Addressed Administration and Planning
Funding CDBG: $61,400
Description CDBG program oversight and coordination
Target Date 6/30/2023
Estimate the number and type of Not applicable
families that will benefit from
the proposed activities
Location Description 910 Calle Negocio Ste. 100, San Clemente CA - City Hall 0MB Control No: 2506-0117 (exp. 06/30/2018) Draft 3/28/22 21 Planned Activities
101~ - ~
Target Area
Goals Supported ---
Needs Addressed
Funding -
Description
Target Date
Estimate the number and type of
families that will benefit from
the proposed activities
Location Description
Planned Activities
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Goals Supported
Needs Addressed --
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Description
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0MB Control No: 2506-0117 (exp. 06/30/2018) Draft 3/28/22 Program oversight and coordination, including management of public service grants, housing rehabilitation programs, and preparation of required applications and reports CDBG census tracts
Public Infrastructure Improvements
Public Improvements
CDBG: $260,802
Installation of missing and replacement of deteriorated sidewalks 6/30/2023
Estimated 1,810 individuals, 77.90% of which are low- and moderate-income Avenida Cabrillo between El Camino Real and Calle Seville Additional funding for the installation of missing and replacement of deteriorated sidewalks, curb and gutter, retaining wall and ADA ramps, and related activities CDBG census tracts
Economic Opportunities
Economic Opportunities
CDBG: $12,000
Grants to update or upgrade business signs or facades
6/30/2023
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Estimate the number and type of Up to 6 business to be assisted families that will benefit from
the proposed activities
Location Description To be determined but located within CDBG-eligible Census Tract Block Groups Planned Activities Grants to business owners to update or upgrade business signs and/or other minor building facades improvements
Describe the reasons for allocation priorities and any obstacles to addressing underserved needs:

The City will allocate a portion of its CDBG funds for activities that address the housing and service needs of the elderly and lower-income households, especially those at risk of becoming homeless. According to data from the Consolidated Plan, these households contribute a significant portion of their income to maintain housing. Consistent with the City's Homeless Strategy, resources will be allocated to help these households remain housed in place rather than fall into homelessness. The City's housing rehabilitation program can assist elderly homeowners in undertaking improvements to their residences to address specific household needs. Additionally, the City will encourage and support OCHA's efforts to obtain additional rental assistance funding for San Clemente households. 0MB Control No: 2506-0117 (exp. 06/301.2018) Draft 3/28/22 23 AP-50 Geographic Distribution - 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed Most activities slated for CDBG-funding during FY 2022-2023 will be available on a citywide basis to income-eligible individuals and households. These activities include public services and housing rehabilitation. Activities such as sidewalk improvements wi ll be limited to specific areas of the City where a significant percentage of residents meet HU D's income limits. A map of the City's CDBG Eligible Areas is provided in Attachment 3.

Geographic Distribution
a
CDBG census tracts
Citywide 44
Rationale for the priorities for allocating investments geographically Funding is principally allocated on a cit yw ide basis. The City's primary intent is to serve lower-income residents who need housing or services regardless of where they live in the City. Area-wide activities (e.g., public improvements) are typically limited to the City's CDBG-eligible areas.

Discussion
The City's primary intent is to use CDBG funds to assist eligible households that need services regardless of where they live in the City. A portion of funds will be focused on specific areas of the City with a significant percentage of low- and moderate-income residents.
24 0 MB Control No 2506-01 17 (exp. 06/30/2018) Draft 3/28/22 5-3-22 I BA-30
Affordable Housing
AP-55 Affordable Housing - 91.220{g)
Introduction
The City will utilize limited CDBG funds and program income to provide housing rehabilitation loans and grants to eligible homeowners.

Homeless 0
Non-Homeless 3
Special-Needs 0
Total 3
Rental Assistance 0
The Production of New Units 0
Rehab of Existing Units 3
Acquisition of Existing Units 0
Total 3
Discussion
The City will utilize CDBG program income (Revolving Loan funds) to assist in rehabilitating owner-occupied housing units. While it is not the program's primary focus, some special-needs households (senior and disabled) may be assisted during the year by the program. The City will also continue to support OCHA's program activities in the community. An estimated 130 households will receive rental assistance vouchers or certificates during FY 2022-2023.
25 0MB Control No: 2506-0 117 (exp. 06/30/20 18) Draft 3/28/22 5-3-22 I 8A-31
AP-60 Public Housing - 91.220(h)
Introduction
San Clemente does not own or manage public housing.

Actions planned during the next year to address the needs to public housing Not applicable.

Actions to encourage public housing residents to become more involved in management and participate in homeownership
Not applicable.

If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance
• Not applicable.

Discussion
San Clemente does not own or manage public housing.
0MB Control No: 2506-0117 (exp. 06/30aOI8) Draft 3/28/22 26 AP-65 Homeless and Other Special Needs Activities - 91.220(i} Introduction
. As outlined in the Consolidated Plan, the City's homeless strategy emphasizes preventing homelessness since it is less expensive and disruptive to keep a household housed in place. To this end, the City will continue to support local agencies with CDBG resources that provide various services for lower-income households, including food banks, rent/utility assistance, and reduced-cost childcare and healthcare services. These safety-net programs can help a household maintain its current housing situation and avoid homelessness.

Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including:

Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The CARES Act of 2020 allowed the City to invest significant CDBG resources to engage the homeiess, specifically the chronically homeless; however, no CDBG resources will be allocated for homeless outreach _ services in FY 2022-2023. The City of San Clemente will continue to support agencies W(?rking directly with sheltered and unsheltered homeless populations. For example, Family Assistance Ministries conducts extensive outreach and vulnerability assessments throughout San Clemente and neighboring communities.

Other agencies conduct simi.lar outreach and assessment services for specific homeless populations such as domestic violence victims and transitional age youth.

Addressing the emergency shelter and transitional. housing needs of homeless persons The Consolidated Plan indicates that Family Assistance Ministries manages 44 emergency and 14 transitional shelter beds in San Clemente. These shelter beds are earmarked for homeless families with children. Additionally, Laura's House offers shelter for victims of domestic violence. For FY 2022-2023, CDBG funding is allocated to support Laura's House programs for individuals escaping domestic violence. !t is projected that 16 individuals will be assisted with CDBG-funded emergency shelter and transitional housing. FAM proposes to utilize FY 2022-2023 CDBG funds to provide emergency or interim housing for 40 individuals.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals • and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
As outlined above, the City will focus its CDBG resources on preventing homelessness and assisting those already homeless. The 2019 PITS indicates 35 permanent supportive scattered-site shelter beds in San 0MB Control No: 2506-0117 (exp. 06/30/.2018) Draft 3/28/22 27 Clement and neighboring communities. (The 2021 PITS was canceled .due to-the COVID-19 pandemic; however, this homeless survey will be conducted in 2022.) Upon request, the City will support agencies that provide homeless housing and supportive services by providing a Certification of Consistency with the Consolidated Plan. (Note that in addition to being consistent with the Consolidated Plan, programs must also co~ply with applicable federal, state, and local regulations). Additionally, the City will continue to support the OC-CoC's efforts to seek resources to address regional homeless issues and support OCHA's efforts to obtain additional housing assistance vouchers for homeless Veterans (VASH). OCHA reports that in January 2022, five veteran_ households will benefit from VASH housing assistance in San Clemente. Additionally, five individuals receive rental assistance via the Shelter Plus Care program. This program provides rental subsidies and supportive services to individuals that have experienced homelessness:

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.

The City's strategy is to. help a household at dsk of becoming homeless to stay in theit home. CDBG funding is allocated to provide financial assistan~e and case management to prevent homelessness. The City will also continue to support the regional homeless planning efforts, including the OC-CoC's Discharge Plan, which will help prevent individuals leaving institutions, hospitals, etc., from becoming homeless.

CDBG funding is allocated to Family Assistance Ministries to provide housing and utility assistance to help near-homeless households maintain stable housing. Additionally, Laura's House will utilize FY 2022-2023 CDBG fun.ding to prov.ide crisis intervention and counseling services for domestic violence victims at risk of homelessness.

Discussion
The City's homeless strategy is to prevent homelessness and support local service providers' eff9rts to seek additional resources. The City's CDBG funds a·re allocated for safety net services to help households at risk of homelessness redirect limited income toward housing. If necessary, financial assistance and case management may be provided. CDBG funds will also be available to support local n_onprofits' emergency and transitional housing services.
28 0MB Control No: 2506-0117 (exp. 06/30/2018) Draft 3/28/22 5-3-22 I BA-34
AP-75 Barriers to affordable housing - 91.220(j)
Introduction
Barriers to affordable housing and actions to overcome barriers are listed in the City's Housing Element and discussed in the Consolidated Plan.

Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment
Affordable Housing Funds: The City will encourage developers to include affordable housing units within developments and seek other private and public funding sources to reduce these units' development costs.

To the extent that resources are available, lnclusionary Housing In-lieu Funds may be available to assist nonprofit agencies in purchasing land or existing housing units to provide long-term affordable housing.

Environmental Review: The City's Housing Element details the impact of environmental review compliance.

The Housing Element.also identifies the exemptions that state and federal laws provide to streamline the environmental review process. City staff plays a vital role by assisting property owners and developers in navigating the various environmental review regulations.

Pianning and Development Fees: According to the City's Housing Element, housing construction imposes certain short- and long-term costs upon local government, such as the cost of providing planning services and inspections. Fees assessed by the City are typical for Orange County communities.

Permit and Processing Procedures: The processing time required to obtain approval of development entitlements and building permits is sometimes cited as contributing to construction costs. The City's development approval process is designed to accommodate, not hinder, development and not unduly constrain housing. Tne City's Housing Element outlines the time and cost savings development processes, including one-stop permitting, pre-permit application meetings, and concurrent perrnit application processitJg .. For an affordable housing project, City staff interacts with project sponsors early in the process to determine project feasibility.

Land Use Controls: In general, land use controls are considered necessary to protect public health, safety, and welfare and maintain the quality of life. Such controls are not considered a significant constraint on the development of housing. The City has implemented reasonable controls appropriate for the community and detaile~ these controls in the City's Housing Element.

Discussion
The City's Housing Element 'identifies several barriers to developing affordable housing opportunities. The Housing Element identified several actions the City can take to reduce these impacts. No projects are currently planned or under construction that are using these incentives. 29 0MB Control No: 2506-0117 (exp. 06/30/2018) Draft 3/28/22 AP-85 Other Actions - 91.220(k)
Introduction
Outlined below are the actions the City will implement to address the sub-strategies of the Consolidated Plan.

Actions planned to address obstacles to meeting unders~rved needs The City will allocate a portion of CDBG funds for activities that address the lower-income and special . needs households' service needs. Additionally, the City will encourage and support OCHA's efforts to obtain additional rental assistance funding for these households. CDBG resources will be available to help with housing rehabilitation. This program is available to assist homeowners in improving their residences and address specific household needs.

Actions planned to foster and maintain affordable housing San. Clemente has identified actions it will implement during FY 2022-2023 to foster and maintain affordable housing. The Consolidated Plan identifies programs such as Housing Rehabilitation assistance as the means to maintain and improve housing currently available to low- and moderate-income residents. By providing deferred payment loans or grants, homeowners can rehabilitate their properties to meet basic housing quality standards and incur zero or minimal additional housing costs. FY 2022-2023 CDBG funding anci program income received during the year will be available to assist with housing rehabilitation.

Actions planned to reduce lead-based paint hazards .

The City will ensure federal lead-based paint regulations compliance·. All housing units constructed before 1978 that are rehabbed with CDBG funds must be tested for lead-paint hazards. If lead is found, additional assistance may be provided to eliminate lead hazards in compliance with current regulati'ons.

Actions planned to reduce the number of poverty-level families Approximately 5.3% of the City's population live below the poverty level, including 3.6% of children under 18 and 5.1% of seniors (age 65 and older). During FY 2022-2023, the City will fund the following activities to reduce the number of poverty-level households:
• Support public services that .provide a social safety net for lower-income households, especially for the near-homeless
• Support OCHA's administration of the federal rental assistance progran:i for very low-income renters
• Subject to the- availability of funds, provide housing rehabilitation assistance for lower-income and special needs homeowners
• Commercial property upgrades to improve neighborhood aesthetics and expand economic opportunities for lower-income residents.
0MB Control No: 2506-0117 (exp. 06/30/2018) Draft 3/28/22 30 5-3-22 / BA-36
Actions planned to develop institutional structure
The City has made an effort to establish an institutional structure to help identify and access resources to improve the community. The City will continue to work with nonprofit and public entities to deliver public services. As a supporter of the Orange County Continuum of Care, the City will provide critical information to the County of Orange to prepare the County's Continuum of Care Homeless Assistance grant application to HUD. The City will also continue to assist OCHA in implementing its Five-year Public Housing Authority (PHA) Plan to provide rental assistance vouchers and certificates.

Actions planned to enhance coordination between public and private housing and social service agencies
The City of San Clemente does not operate public housing - OCHA provides rental assistance in the community. Federal legislation requires that OCHA prepare five-year and one-year plans highlighting its mission, goals, and objectives related to public and assisted housing programs. The City will review OCHA's plans and provide OCHA the opportunity to review and consult with the City regarding its Consolidated Plan/Annual Action Plan. This cross-consultation aims to provide consistent and coordinated housing services for City residents.

San Clemente has also developed positive working relationships with private and nonprofit housing developers. Additionally, ongoing relationships with local nonprofit social service providers help promote efficient and effective use of limited private and public resources to address the community's service needs.

Discussion
HUD-funded grant recipients are required to not discriminate in housing or services directly or indirectly based on race, color, religion, sex, national origin, age, familial status, or disability. Grant recipients such as San Clemente are required to: (1) examine and attempt to alleviate housing discrimination within their jurisdiction; (2) promote fair housing choices for all persons; {3) provide opportunities for all persons to reside in any given housing development, regardless of race, color, religion, sex, disability, familial status, national origin, and other personal or familial attributes; (4) promote housing that is accessible to and usable by persons with disabilities; (5) and comply with the non-discrimination requirements of the Fair Housing Act. HUD encourages jurisdictions to consult with one another and initiate region-wide area fair housing planning. The Analysis of Impediments (Al) to Fair Housing Choice is the primary document utilized for this purpose. In addition to identifying impediments, a strategy to overcome barriers must be cleveloped and implemented - accomplishments are reported annually. The City participated in developing a county-wide Al, which the City Council adopted in May 2020. A summary of impediments to fair housing and the action steps the City will take during FY 2022-2023 are found in Attachment 4. 31 0MB Control No: 2506-0117 (exp. 06/30/2018) Draft 3/28/22 5-3-22 /BA-37
Program Specific Requirements
AP-90 Program Specific Requirem·ents - 91.220(1)(1,2,4) Introduction
Each HUD program covered by the Consolidated Plan regulations must address specific program-specific requirements.

Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(1)(1) Projects planned With ali CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that wiH have been received before the start of the next O program year and that has not yet been reprogrammed
• 2. The amount of proceeds from section 108 loan guarantees that will be used during the year O to address the priority needs and specific objectives identified in the grantee's strategic plan.

3. The amount of surplus funds from urban renewal settlements O

4. The amount ofany grant funds returned to the line of credit for which the planned use has O not been included in a prior statement or plan

5. The amount of income from float-funded activities O
Total Program Income: 0
Other CDBG Requirements

1. The amount of urgent need activities O

2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit -A consecutive period of one, two or three years may be used to determine that a minimum . overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan.

Discussi9n
100.00%
The City will meet the overall 70% benefit for low- and moqerate-income requirements of the CDBG program over the three years of program years 2020-21, 2021-22. and 2022-23. 32 O:MB Control No: 2506-0117 (exp. 06/30/2018) Draft 3/28/22 5-3-22 I BA-38
c.n I
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Five-Vear and One-Vear Summary of Accomplishments
Grantee Name: City of San Clemente
Decent Housing
Objective: Housing Preservation Source of
Year
Performance Expected
Funds Indicators Number
2020 Housing Units 2
2021 Housing Units 3
Housing Rehabilitation Loans and Grants: Improve or expand the CDBG 2022 Housing Units 3 supply of housing affordable to lower-income homeowners 2023 Housing Units 2024 Housing Units
5-Yr Con Plan Goal 20
2020 Housing Units 0
2021 Housing Units 0
Housing Rehabilitation Loans and Grants: Improve or expand the CDBG 2022 Housing Units 0 supply of housing affordable to lower-income renter households 2023 Housing Units 2024 Housing Units
5-Yr Con Plan Goal 2
2020 Housing Units 150
2021 Housing Units 140
Housing Choice Vouchers (Administered by OCHA): Improve or HUD 2022 Housing Units 130 expand the supply of housing affordable to lower-income households Housing 2023 Housing Units
Vouchers 2024 Housing Units
150
5-Yr Con Plan Goal (Annual Avg)
~I!! ~~~-:li~f ~ff; Iii! ;!-'.t1j' !11 "' '.; Saltable l.ivlrii ,E1,~lrontt1ent' • Joli, II ·1:
"" r p
Objective: Public Social Services Source of Year
Performance Expected
Objective: Infrastructure and Facility Improvements Funds Indicators Number 2020 Individuals 2,845
2021 Individuals 2,720
Provide or improve access to public social services for low- and 2022 Individuals 2,825 CDBG
moderate-income persons and persons with special needs 2023 Individuals 2024 Individuals
5-Yr Con Plan Goal 12,500
2020 Projects 0
2021 Projects 0
Improve and expand public infrastructure and facilities that benefit 2022 Projects A 0 CDBG low- and moderate-income neighborhoods and residents 2023 Projects 2024 Projects
5-Yr Con Plan Goal 7,000
3/27/22 Attachment 1
Actual Percent
Number Completed
1 50.0%

TBD TBD

TBD TBD
1 5.00%
0 NA

TBD TBD

TBD TBD
0 0.00%
141 94.00%

TBD TBD

TBD TBD
141 94.00%
(1 Yr Avg) (1 Yr Avg)
•~? - ' ~ - ia"II "~ ..

Actual Percent
Number Comoleted
2,365 83.13%

TBD TBD

TBD TBD
2,365 18.92%
0 0.00%

TBD TBD

TBD TBD
0 0.00%
1 of 2
01 I
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0 Five-Year and One-Year Summary of Accomplishments
· • - . "" "" ' ' ' •• ' •• Economic Opportunity
Ob. t· •E . 0 t ·t· Source of y Performance Expected Actual Percent Jec 1ve: conom1c ppor um 1es ear Funds Indicators Number Number Completed 2020 Businesses 8 0 40 NA
2021 Businesses 5 TBD TBD
On December 17, 2020, added small business assistance grant for 2022 Businesses s TBD TBD businesses impacted by the Coronavirus (CDBG-CV funding) CDBG-CV 2023 Businesses 2024 Businesses
5-Yr Con Plan Goal 10 40 NA
Continuum of Care
Ob. t· H I C t· f C Source of y Performance Expected Actual Percent Jec 1ve: . ome ess on muum o are ear Funds Indicators Number Number Completed 2020 Individuals 290 453 156.21%
2021 Individuals 515 TBD TBD
Provide a continuum of suppo_rtive and housing services for the CDBG 2022 Individuals 768 TBD TBD homeless and households at risk of homelessness 2023 Individuals 2024 Individuals
5-Yr Con Plan Goal 2,450 453 18.49%
Other
Ob. . Ad . . . d Pl . Source of y Performance Expected Actual Percent Jechve: mm1strat1on an anmng ear 1 . N b N b C I d Funds nd1cators um er um er omp ete 2020 Year of Adm in 1 1 100.00%
. . . . . 202 1 Year of Admin 1 TBD TBD
Provide for administration and planning act1v1t1es to carry out actions 2022 f d . 1 TBD TBD h I'd d I • I d' f • h • CDBG Year o A mm that address needs int e Conso I ate Pan, me u mg air ousmg 2023 f Ad . . Year o mm services to address local impediments to fair housing 2024 Year of Admin ~;.:_;;;_,..J'--,;..;_"--"------l,---------,1-------+--------i 5-Yr Con Plan Goal 5 1 20.00%
2020 Households 60 30 50.00%
2021 Households 80 TBD TBD
Provide for administration and planning activities to carry out actions 2022 H h Id 50 TBD TBD that address needs in the Consolidated Plan, including fair housing CDBG 2023 H:~::h:ld:
services to address local impediments to fair housing 2024 Households l--"---'---------11-------t------t--------i
5-Yr Con Plan Goal 300 30 10.00%
A. Consolidated Plan goals are established by the number of "Projects" to be undertaken/completed; however, year-end reporting requires accompishments reported by the number of persons benefitting from the project. No new project or accomplishments reported - Cabrillo Sidewalk Improvements was initially funded in FY 19-20.

B. CDBG-CV funds were used to assist businesses in FY 20-21. 3/27/22 Attachment 1 2 of 2
30-DAY COMMENT PERIOD
T8D
MAY 3, 2022, PUBLIC HEARING
TBD

SUMMARY OF PUBLIC COMMENTS
Attachment 2 lof2
LDCAl NEWS YDU CAN USE

PROOF OF PUBLICATION
34932 C;tlle del Sol, Ste. B
Capistrano Beach, CA 92624
949-388-7700
949-388-9977 fax
I am a citizen of the United States and
a resident of the County aforesaid: I
am over 18 years of age, and 119t a
party to or Interested In the abovetitled, matt~r. I am the principal clerk of the publisher of the San Clemente
Times, a newspaper of general
circulation adjudicated for the City of
San Clemente, County of Orange and
which newspaper has been
adjudicated as a newspaper of
general circulation by the Superior
Court of the County of Orange, State
of Callfornla on Nov 9th, 2018, Case
Number 01017680; that the notice, of
which the annexed is a printed copy;
has been published in each regular
and entire issue of said newspaper
and not in any supplement thereof on
the following dates,. to wit:

Publlshed in:

SAN CLEMENtE TIMES
Run Oates: March 31, 2022
Executed: March 31, 2022
At San Clemente, CA
I certify (or declare) under penalty of
petiury that the foregoing Is true and
correct.

Signature:
\ ~~ I\. ~ii,tlt-7 /1. •• '""""":·

NOTJCE OF PUBLIC HEARING

NOTICE IS HEREBY GIVEN THATA PUBLIC
HEARING WILL Bil HELD BY THE CITY

COUNCIL OF THE CITY OF SAN CLEMENTE,
CALIFO!tNIA, ON THE PROPOSED SUBMIS•
SION OF THE 2022--2023 ANNUAL ACTION
PLAN AND THE COMMENCEMENT OF THll
THIRTY (30) DAY COMMENT PEltlOD 3/31/22
-5/2/22
; i year unused fund!; ($.133,597) ;uid housing reh,bil• j italion program incomewllhlio be aval!able, Once
HUD announces CDBG grants, proposed CDBG
alla<:ations will be toe.teased •.r decreased by " uni• form percentage based on the final grant amount or
as otherwiS<! dire,;ted by the City Council
NOTICE IS HERllBY G!VllN that die City of San
Clemente City Council wlU hold a public ht:aring
and public tommont period for the A,;tion Plan for
Pis-al Year 2022.202s, 'llils action is taken In compliance with federal regulations [24.CFR91].

As a recipient of Community Development !Jla<:k
Grant (CDBG) funds, the City must prepare a
Consolidated Plan every five year.i. The City ls a.Isa
required to update lhe related Action Plan annually, The Consolidaood Plan is,, m,tlti-year strall!gic plan that Identifies houiing and community prior•
ity needs,.strategil'$ to address priority needs, and
programs/resources to address these needs. Tho
Action Plan delineatai proposed activities to ho
fw1d,d under the U,S. Dei,artmcnt ofHousing nnd
Urban Developments (HUD) CDBG program. The
current 2020-2024 Consolidated Plan was approved
by the San Clemente City Council in May 2020. The
draft 2022.2023 Annual Act1011 Plan ls available for .,I public review, ••
30-DayPublfoCommeJJ! &,riod
The requirtd 30-day public comment period for the
2022.202, Annual Action Plan will begin March
31, 20n, and end on May 2, 2022. lhednift document wlll be avallnble for public niview during reg• ular business hours at City Hail at the Community
Development Department at 91 Q Colle Negocio and
on the City's website ;it https,//www.san-clemente.
org/depar1ments•services/housi11g-and,social-ser• .,,
vices. Written comments maybe submht~ to )anet ii
Batch,~or, Management Analyst al 910 C;ille Nego- ':i
do, San Clemente, 92673, or BatchelorJ@san•clem• !.i.'.ll ente,org on or befon, noon May 2, 1022.
2022-2qp Action Pin
To date, HUD has not publisheq FY 2022-2023
CDBG alloC\ltions: however, for planning purpose,,
1he propoo,d use of CDBG fund!; includes the fol.
lowilJ8!
Pr9119m! Actjyjt;: • Public social services for • lower.income persons_ .seniors~ homeless & youths
• Housing Rehabilitation
• Commercial Grants
• Capital lmprowment,
• Ptogram administration (including Fair Housing services) mB!,l..
~
~
$49,430
$75,000
$12,000
$260,802
$65,900
2~2-w2:1 Action Pluu Puh)lc Jwtinu
A public hearing is .scheduled before theCily Council of the City of Sa11 Ci~nle on May 3, 2022 at 7:30 p.m., regarding the Action Plan for Fl$'.al Year
2022-202~.
lf you chnlienge this pro)e-ct in court, you may be
lhnit<>d to r,Jsing only those issues you or si,meone
el$<! raised at the public hearing described in mis
notice, or in wrltt.n corr~onde1m delivered io
the City of San Cleiiienle at or prior to, the public
hearing. .

To. allow $la ff adequate time to confirm sofimre
compatibility. Individuals wishing to utili21! ele<:-
tronlc visual aids to supploment tbl!ir oral pm••·
tatlons at th• meeting. must submit the eloctronk
fil~ to the City Cferk by no later than 12:00 p.m.
011 the day of the meeting, Only compatible elet•
Ironic fonnals will be permitted lo be used on City
a:ud!Q/visual computer equipment. Staff makes no
guarantee that such material will be compatible, but
will use its b.st efforts to·11ecommodate tho requost,
NOTICE IS FURTHER GIVEN that said pu1,.
lie hearing wtll be held at the meeting of the City
Cound! on May 3, 2022, at 7:30 pm in the Commu.
nlty Genier Audltori111n, JOO N. Calle Sl!'lille, San
Clemente. California. Ali interested persons .are
invited to attend ~Jd hearing.

Laura Campagnolo the Cit)' .anticipates It will re<:eive an allocation of $329,535 In CDBG fund$ for FY 2022-2023. Prior ;' l.egis.!ativ• Administrator Attachment 2 2 of 2
~5-3-22 I BA-42

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5-3-22 I BA-43
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ORANGE COUNTY ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE August 6, 2020
R.EGIONAL PROPOSED Al GOALS AND STRATEGIES .

To address the contributing factors described above, the Al plan proposes the following goals and actions:

Regional Goals and Strategies"
GoaT1:· lncrease"i fJ& supply ofaf}o'rdablei 10µ_s1ng in high qppqrtun,ty areas.1 , . '···· • .. ,. - ' ., . . , .

Strategies:

1. Explore the creation of a new countywide source of affordable housing.

2. Using best practices from other jurisdictions, explore policies and programs that increase the supply affordable housing, such as linkage fees, housing bonds, inclusionary housing, public land set -aside, community land trusts, transit-oriented development, and expedited permitting and review.

3. Explore providing low-interest loans to single-family homeowners and grants to homeowners with household incomes of up t o 80% of t he Area Median Income to develop accessory dwelling units with affordability restriction on their property.

4. Review existing zoning policies and explore zoning changes to facilitate t he development of affordable housing.

5. Align zoning codes to conform to recent Ca lifornia affordable housing legislation. <:590(2: Prevent 'ciisp/ ace,,m~ift o/Jow- and mqcjerate-iDi o"fle re_s.!dents with pio,tected thara~te~istics, ((I.eluding •· ••. . . ' .;_, . ·. : :,;4. , , .,~. ' ' . ~- • :.. • • ' ,, ; ' .·" Hispvni,c resf(ients, Vietnamese.residents; other seniors; and peopf,e.wifh disabilities. ,: •. ' - • . • ' • . ' ' . ,. '•. ' ~ ,. ~ ' , r< . - . . . , .

Strategies:

1. Explore piloting a Right to Counsel Program to ensure legal representation for tenants in landlord-tenant proceedings, including those involving the application of new laws like A.B. 1482.

Go_ql ~:Increbse, c9mmi n.ity Jritegration for p~rso,ns ~ifh dlsabif Wes, Strategies:

1. Conduct targeted outreach and provide tenant application assistance and support to persons with disabilities, including individuals transitioning from institutional settings and individuals who are at risk of institutionalization. As part of that assistance, maintain a database of housing that is accessible to persons with disabilities.

2. Consider adopting the accessibility standards adopted by the City of Los Angeles, which require at least 15 percent of all new units in city-supported low-Income Housing Tax Credit (LIHTC) projects to be ADA1 The term "high opportunity areas" generally means locations where there are economic and social factors and amenities that provide a positive impact on a person's life outcome. This is described in more detail in Section iii, Disparities in Access to Opportunity.

Attachment 4 1 of 3
5-3-22 I BA-44
access ible with at least 4 percent of total units to be accessible for persons with hearing and/ or vision disabilities.

Strategies:

1. Reduce barriers to accessing rental housing by exploring eliminating application fees for voucher holders and encouraging landlords to follow HU D's guidance on the use of criminal backgrounds in screening tenants.

2. Consider incorporating a fair housing equity analysis into the review of significant rezoning proposals and specific plans.

Strategies:

1. Explore the voluntary adoption of Small Area Fair Market Rents or exception payment standards in order to increase access to higher opportunity areas for Housing Choice Voucher holders.

2. Continue implementing a mobility counseling program that informs Housing Choice Voucher holders about their residential options in higher opportunity areas and provides holistic supports to voucher holders seeking to move to higher opportunity areas.

3. Study and make recommendations to improve and expand Orange County's public transportation to ensure that members of protected classes can access jobs in employment centers in Anaheim, Santa Ana, and Irvine.

4. Increase support for fair housing enforcement, education, and outreach.

CITY OF SAN CLEMENTE PROPOSED Al. GOALS ~N.O STRATEGIES 1) In collaboration with the Orange County Housing Authority (OCHA):
a) a. Attend quarterly OCHA Housing Advisory Committee to enhance the exchange of information regarding the availability, procedures, and policies related to the Housing Assistance Voucher program and regional housing issues.
b) b. Support OCHA's affirmative fair marketing plan and de-concentration policies by providing fiveyear and annual PHA plan certifications. c) c. In coordination with OCHA and fair housing services provider, conduct landlord education campaign to educate property owners about State law prohibiting discrimination based on household income.
2) Through the City's fair housing contractor:
a) Provide fair housing education and information to apartment managers and homeowner associations on why denial of reasonable modifications/accommodations is unlawful.

Attachment 4 2 of 3
5-3-22 I 8A-45
b) Conduct multi-faceted fair housing outreach to tenants, landlords, property owners, realtors, and property management companies. Methods of outreach may include workshops, informational booths, presentations to community groups, and multi-lingual fair housing literature distribution. c) Provide general fair housing counseling and referrals services to address tenant-landlord issues, and investigate allegations of fair housing discriminatiol') and take appropriate actions to conciliate cases or refer to appropriate authorities.
d) Periodically monitor local newspapers and online media outlets to identify potentially discriminatory housing.advertisements.
' e) Include testing/audits within the scope of work with a fair housing provider. 3) Support local eviction prevention strategies to reduce the number of homeless individuals and families (homelessness prevention services).
4) Prepare a new Housing Element compliant with all current State laws and is certified by the California Department of Housing and Community Development.
5) Update zoning ordinance to comply with current State law.' 6) Offer various housing opportunities to enhance mobility among residents of all races and ethnicities by facilitating affordable housing throughout the community through 1) flexible development standards, 2) density bonuses, and 3) other zoning tools.
7) Review the type and effectiveness of current affordable housing development incentives and amend/augment as necessary to increase the production of affordable housing units.

Attachment 4 3 of3
Department:

Prepared By:

Subject:

AGENDA REPORT

SAN CLEMENTE CITY COUNCIL MEETING
Meeting Date: May 3, 2022
Community Development 61;1
Adam Atamian, Deputy Community Development Director~
Agenda Item 'Q'B
Approvals:

City Manager ~
Dept. HeadC!{;ll)
Attorney CiJ
Financ~
WEED ABATEMENT 2022- ORDER To ABATE NUISANCES BY HAVING WEEDS, RUBBISH, AND REFUSE, REMOVED FROM VACANT AND UNOCCUPIED, DEVELOPED PROPERTIES.

Fiscal Impact: Yes. The Weed Abatement Program is budgeted annually in the General Fund and $156,000 was appropriated for fiscal year 2022 to cover all program costs (Acct. # 001-452-43000).

Summary: The City Council is asked to conduct a public hearing regarding the abatement of weeds, rubbish, and refuse and adopt a resolution authorizing the Community Development Director to abate the nuisances. The City's Weed Abatement Contractor will begin clearing all vacant properties in San Clemente that are not in compliance with the City's weed abatement standards after May 15, 2022.

Background: At the March 15, 2022 meeting, the Council adopted Resolution 22-09 declaring weeds, rubbish, refuse, and dirt upon streets, sidewalks, parkways and private property to be public nuisances and providing for its abatement. On April 1, 2022, the City's Weed Abatement Contractor completed the required public notification process by mailing "notification of the need to abate" letters to owners of 535 vacant and unoccupied, developed properties in the City. This list was compiled using the most current information provided by the Orange County Assessor's office. The list was approved by the Council on March 15, 2022.

Discussion: Mailings were sent on April 1, 2022, and established May 15, 2022 as the last day for clearing of parcels by owners. Per Resolution 22-09, the Council set May 3, 2022 as the date for a public hearing where any objections to the abatement process could be voiced. As indicated in the letters of notification mailed to all vacant property owners, all debris and refuse must be removed. Weeds must be cut to a height no higher than one inch (1 ") from the ground, and the property must be maintained in this manner for the remainder of the calendar year.

Recommended
Action: STAFF RECOMMENDS THAT the City Council adopt a Resolution entitled A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CLEMENTE,

CALIFORNIA, ORDERING THE DIRECTOR OF COMMUNITY DEVELOPMENT TO

ABATE THE NUISANCES BY HAVING THE WEEDS, RUBBISH, REFUSE AND

DIRT REMOVED FROM VACANT PROPERTIES AND UNOCCUPIED,
DEVELOPED PROPERTIES WITHIN THE CITY.

Code Compliance Agenda Report 5-3-22 I 8B-1
Agenda Report Page 2
Attachments: 1. Resolution No. --- 2. Private Property List

3. Affidavit of Mailing Notice_

4. Notice of Public Hearing Letter

5. Notice of Public Hearing published in the San Clemente Times Notification: E. Stewart & Associates, Inc.

Public Hearing - notice published in San Clemente Times 5-3-22 I 8B-2
ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN

CLEMENTE, CALIFORNIA, ORDERING THE DIRECTOR OF

COMMUNITY DEVELOPMENT TO ABATE THE NUISANCES BY

HAVING WEEDS, RUBBISH, REFUSE AND DIRT REMOVED

FROM VACANT PROPERTIES AND UNOCCUPIED, DEVELOPED

PROPERTIES WITHIN THE CITY AND NOTIFYING THE STATE,

COUNTY, OR ANY OTHER PUBLIC AGENCY
WHEREAS, the City Council of San Clemente on March 15, 2022, adopted Resolution 22-09 pursuant to sections 39561 and 39562 of the California Government Code declaring weeds, rubbish, refuse, and dirt upon streets, sidewalks, parkways, and private property to be public nuisances and providing for the abatement thereof; and WHEREAS, the Code Compliance Division has completed the necessary public notices to owners of each parcel identified in the Weed Abatement Program, as listed in Exhibit 1 of Resolution 22-09; and
WHEREAS, these property owners have been notified that all weeds must be cut to a height no higher than one inch (1") from the ground and the property must be maintained in this manner for the remainder of the calendar year; and WHEREAS, pursuant to Government Code Section 39567 .1 , these property owners have been informed that if they do not remove the weeds, rubbish, refuse, and dirt, then the City will remove these nuisances, and the cost of the removal plus all related administrative costs will be billed to the non-compliant property owners; and if these costs are not paid to the City when billed, those costs will be assessed upon the land from or in front of which the weeds, rubbish, refuse, and dirt are removed and will constitute a lien upon such land until paid.

NOW, THEREFORE, the City Council of the City of San Clemente does hereby resolve as follows:

SECTION 1: The City Council, pursuant to Government Code Section 39571, hereby directs the Community Development Director to abate the nuisances by having the weeds, rubbish, refuse, and dirt removed from vacant and unoccupied, developed properties within the City of San Clemente which are not in compliance with the weed abatement standards, as indicated on the notices mailed to the property owners, at such time as the City's Weed Abatement Contractor arrives at the property and to notify The State, County, or any other public agency of such nuisances. 5-3-22 I 8B-3
PASSED AND ADOPTED this __ day of ______ _, __ _
ATTEST:

City Clerk of the City of Mayor of the City of
San Clemente, California San Clemente, California

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §

CITY OF SAN CLEMENTE )
I, JOANNE BAADE, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. ____ was adopted at a regular meeting of the City Council of the City of San Clemente held on the __ day of ______ _, ___ , by the following vote:

AYES:

NOES:

ABSENT:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this __ day of __________ _ Approved as to form:

City Attorney
CITY CLERK of the City of
San Clemente, California
5-3-22 I 88-4
May 3, 2022
Attachment 2 - Private Property List addresses are on file with the City Clerk. 5-3-22 I 8B-5

STATE OF CAUFORNIA
COUNTY dF ORANGE
C!TYQF SAN CLEMENTE

CITY OF SAN CLEMENTE

AFFIDAVIT OF MAILING NOTICE
ATTACHMENT 3

AFFIDAVITOF MAILING NOTICE REQ()IRING THE ABATEMENT OF WEEDS, RUBBISH, REFUSE AND, DIRT FROM PRIVATE PARCELS-AS PER RESOLUTION No. 22-09, PASSED BY THE CITY CbUNCll. ON M1; RCH 15, 2022.

That lam the Contractual Weed Abatement Administrator for the City of San Clemente; that co 1les of the Notice ofthe Need t.o Abate noxioL1s we.eds, rubtlish ;:ind dirt from private parcels as per Resplution No. 22~09, were mailed to each and every personsetforth on the•attached list ofResolutkm22-j09.

Sa .•.id mailing w. a. s.· •. C◊. mp let. e:!d by pl. acJn.g a··. c. Qp.y of. sa .. id ·N· •. o.tice. in a sealed .env. • ~lope, With postage ·1' repaid, and depositing same in the U.S. Mail at San Cl.emente, Cafifornia.

I declare underthe penalty of pe1jury that the foregoing is true and correct.

Executed on April 1, 2022 at San Clemente, California,
EDWIN W. STEWART
E, StewartZ.Associates, Inc,
Contractual WeedAbateme.nt Administrator
City ofsan C!~mente
'
5- -22 / 8B-6
City of San Clemente
Code Compliance Division
Weed Abatement Program
Phone: (949) 498-9250 Fax: (949) 498-4961
E-Mail: [email protected]
Dear Property Owner:

ATTACHMENT 4
Every spring the City of San Clemente notifies the property owners of undeveloped parcels and vacant, developed parcels of their responsibility to remove weeds and debris from those properties. The native and naturalized landscape of San Clemente is susceptible to fire, along with the trash and debris that can collect on unoccupied properties. Therefore, it is very important to reduce this fire potential through the removal of weeds and debris.

Notice is hereby given that on Tuesday, May 3, 2022, the City Council of the City of San Clemente will be asked to adopt a Resolution declaring that noxious or dangerous weeds may be growing upon or in front of the type of properties described above and that these weeds constitute a public nuisance which must be abated by the removal of the weeds, rubbish, refuse, and dirt. These properties, including yours, will be described more specifically in the draft Resolution presented to the City Council on that date.

Once the Resolution is adopted, should you choose not to remove the weeds and debris, they will be removed by the City, and the cost of removal billed to you. If not paid, the amount, including the City's administrative costs, will be assessed upon the land from which, or in front of which, the weeds and debris are removed and will constitute a lien upon such land until paid. In 2020 these administrative costs per lot were $200.00. A copy of the draft Resolution will be included in the Staff Report for this item, which will be posted to the City's website at www.san-clemente.org at least 72 hours prior to the May 3, 2022 City Council meeting. You may also request that a copy of the report be provided to you by contacting the City Clerk's Office by calling (949) 361-8345 or by emailing [email protected].

If you disagree with the proposed removal of the weeds and debris, you are encouraged to address the City Council at its meeting of Tuesday, May 3, 2022, at 6:00 p.m., when objections will be heard and given due consideration. The agenda for this meeting, which includes methods in which to address Council, will be posted to the City's website at www.san-clemente.org at least 72 hours prior to the meeting.

PLEASE NOTE: This notice refers to a parcel number(s) listed by the County Assessor's office most recent tax roll in your name. If you feel the property in question should not be included in the weed abatement program or you no longer are the owner of the undeveloped parcel or vacant, developed property, please contact the City's Contractual Weed Abatement Administrator, Stewart & Associates at (949) 498-9250, by email [email protected], or by mail at: City of San Clemente Weed Abatement, c/o 1000 Calle Negocio, San Clemente, CA 92673. Please indicate the reason why your property should not be included in the weed abatement program. Please postmark any written correspondence to be received by May 15, 2022. If you wish to clean your own lot, your lot must be cleared to City standards by May 15, 2022, which require that weeds be cut to a height no higher than one inch ( 1 ") from the ground and all debris/trash be removed. Please note, the work required by the Weed Abatement Program is separate from, and in addition to, any vegetation management which may be required by the Orange County Fire Authority. The property owner must maintain the property in that manner for the remainder of the calendar *ear. All lots will be inspected for compliance. Please contact (949) 498-9250 if you require additiona information regarding weed abatement. , Joanne Baade, City Clerk Adam Atamian, Code Compliance Manager City of San Clemente Weed Abatement, do 1000 Calle Negocio, San Clemente CA 92673 www.san-clemente.org 5-3-22 I 8B-7
ATTACHMENT 5
TO BE PUBLISHED: 04/21/2022

NOTICE OF PUBLIC HEARING

NOTICE IS HEREBY GIVEN THAT A PUBLIC

HEARING WILL BE HELD BY THE CITY COUNCIL

OF THE CITY OF SAN CLEMENTE, CALIFORNIA,
RELATIVE TO THE FOLLOWING:

Weed Abatement Program 2022
Public hearing to consider all objections or protests, if any, to the proposed abatement of weeds, rubbish, refuse and dirt upon streets, sidewalks, parkways and private property within the City of San Clemente. Further information may be obtained by contacting the Code Compliance Division at (949) 366-4?os.

If you challenge this matter in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the Public Hearing.

NOTICE IS FURTHER GIVEN that said Public Hearing will be held at the meeting of the City Council on May 3, 2022 at 7:30 p.m. in the in the Community Center Auditoriun:i, 100 N. Calle Seville, San Clemente, California. All interested persons are invited to attend said hearing, or to submit written communication, to express their opinion for or against the program.

To allow staff adequate time to confirm software compatibility, individuals wishing to utilize electronic· visual aids to supplement their oral presentations at the meeting, must submit the electronic files to the City Clerk by no later than 12:00 p.m. on the day of the meeting. Only compatible electronic formats will be permitted to be used on City audio/visual computer equipment. Staff makes no guarantee that such materiai"will be compatible, but will use its best efforts to accommodate the request.

Laura Campagnolo
Legislative Administrator
City Clerk• 910 Calle Negocio • San Clemente CA 92673
5-3-22 I 8B-8

AGENDA REPORT

SAN CLEMENTE CITY COUNCIL MEETING
Meeting Date: May 3. 2022
Agenda Item \{)-A
Approvals:

City Manager ~
Dept. Hea~ -----,,~~;/)--
Attorney .cr.::,
Finance ~t--'
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Department:

Prepared By:

Community Development
Adam Atamian, Deputy Community Development Directo(l
Subject: BICYCLE REPAIR ORDINANCE.

Fiscal Impact: None.

Summary: Staff seeks direction whether to initiate an amendment to the San Clemente Municipal Code to regulate bicycle repairs in public.

Background: At the City Council meeting of February 15, 2022, the Council directed staff to submit a potential ordinance to regulate bicycle repairs in public to the Public Safety Committee for consideration. At the Public Safety Committee meeting of March 22, 2022, the Committee voted 3-0-1 to recommend that Council not initiate a municipal code amendment to regulate bicycle repairs in public.

Discussion: The Public Safety Committee discussed the potential to amend the San Clemente Municipal Code to address bicycle repairs in public with input from the Chief of San Clemente Police Services and the Deputy Community Development Director, who oversees the Code Compliance Division and Park Rangers. The discussion was based on the review of an ordinance adopted by the City of Long Beach, provided as an example of the City's options to regulate bicycle repair. The Long Beach ordinance is provided as Attachment 1, for reference.

Recommended
While the Public Safety Committee's discussion identified that bicycle theft and the accumulation of bicycles occurs on public property, the Committee did not find that an ordinance to address bicycle repairs in public would have a significant impact on these issues. Further, the Committee indicated that issues of enforcement appeared likely if such an ordinance was to be adopted by the Council.

Action: STAFF RECOMMENDS THAT the City Council provide direction to staff whether to initiate an amendment to the San Clemente Municipal Code to regulate bicycle repairs in public.

Attachments: 1. Long Beach Ordinance 18-0027, to Regulate Bicycle Repairs in Public Notification: None.

Community Development Agenda Report
5-3-22 I 1 0A-1
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11 ATTACHMENT 1
ORDINANCE NO. 0RD-18-0027

AN ORDINANCE OF THE CITY COUNCIL OF THE

CITY OF LONG BEACH AMENDING THE LONG BEACH
MUNICIPAL CODE BY ADDING CHAPTER 10.49

RELATING TO THE PROHIBITION ON REPAIRS AND

SALES OF BICYCLES AND BICYCLE PARTS ON PUBLIC

PROPERTY
WHEREAS, the City of Long Beach is a leading city in providing bicycle infrastructure and encouraging the use of bicycles in daily transportation for commuting and recreational purposes; and
WHEREAS, still, reported bicycle thefts in Long Beach averaged over 700 14 instances per year between 2011 and 2016, and statistics show the number of actual 15 thefts is likely much greater; and
WHEREAS, many of these bicycles are also dismantled in public areas and 17 sold within days of being stolen, and, thus, there is a narrow window for bicycles to be 18 recovered while they are being taken apart in public spaces before being sold; and 19 WHEREAS, such open-air "bike chop shops" can be seen throughout the 20 City, but confronting the illegal activities this practice supports is difficult without better '
21 tools to reduce the occurrences; and
22 WHEREA$, prohibiting such activity and allowing removal. of bicycles 23 and/or bicycle parts from the public right-of-way and public property will help clear the 24 public right-of-way and public property, prevent unauthorized commercial activity in these 25 areas, and; if any items are losf or stolen, restore such items to their lawful owners and 26 deter future bicycle theft; and
27 WHEREAS, in furtherance of this effort, on February 13, 2018, the City 28 Council requested the City Attorney to draft an ordinance to prohibit the assembly, 1 MJK:mb A 18.00499 (09-24-18)
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1 disassembly, sale, offer of sale, distribution, or offer of distribution of bicycles and bicycle 2 parts on public property or public right-of-way, under certain conditions and with certain 3 exceptions;
4 NOW, THEREFORE, the City Council of the City of Long Beach ordains as 5 follows:
6 Section 1. Chapter 10.49 entitled "Prohibition on Repairs and Sales of 7 Bicycles and Bicycle Parts on Public Property" is hereby added to the Long Beach 8 Municipal Code to read as follows:
9 10
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25 26
27 28
CHAPTER10.49

PROHIBITION ON REPAIRS AND SALES OF BICYCLES AND BICYCLE PARTS ON

PUBLIC PROPERTY

10.49.010 - Repairs and sales on public property prohibited.

Except where otherwise stated in this Chapter, no person shall assemble, disassemble, sell, offer to sell, distribute, offer to distribute, or store the following- items on any street, sidewalk, alley, public passageway, public right-of-way, public beach, public park, or other public property within the City:

A Three (3) or more bicycles;

8. A bicycle frame with the gear cables or brake cables cut; C. Two (2) or more bicycles with missing parts (the term "parts" shall mean handlebars, wheels, forks, pedals, cranks, seats, or chains); or D. Five (5) or more bicycle parts.

10.49.020 - Exceptions.

The prohibition contained in Section 10.49.01 O of this Chapter shall not apply in any of the following situations:

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23 A An individual is operating under a valid City of Long Beach License or Permit authorizing such activities.

B. The owner of a bicycle or bicycle part is present during the repair of his or her single bicycle or bicycle part. Supporting evidence for a claim of lawful ownership may include, but is not limited to, .video or photographic evidence, a bill of sale, the correct serial number, bicycle registration, and the like.

10.49.030 - Severability.

If any section, subsection, sentence, clause, phrase, or word of this Chapter 10.49, or any application thereof to any perso,n or circumstance, is held to be invalid or unconstitutional by a decision of a court of competent jurisdiction, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby and such provision shall be ineffective only to the extent of such invalidity, illegality or unenforceability.

Section 2. The City Clerk shall certify to the passage of this ordinance by the City Council and cause it to be posted in three (3) conspicuous places in the City of Long Beach, and it shall take effect on the thirty-first (31st) day after it is approved by the Mayor.

Ill
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26 Ill
27 Ill
28 Ill
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1 I hereby certify that the foregoing ordinance was adopted by the City 2 Council of the City of Long Beach at its meeting of October 9 2018, by the following 3 4
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7 8
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1 :I
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28 vote:

Ayes: Councilmembers: Pearce, Price, Supernaw, Uranga,
Richardson, Andrews.

Noes: Councilmembers: None. ....;;.;...;:..::=..;....._ _____________ _

Absent: Councilmembers: Gonzalez. Mungo, Austin.

Approved: lti{{f(d • ( te) Mayor
MJK:mb A 18-00499 (09-24-18)
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Department:

Prepared By:

Subject:

Fiscal Impact:

Summary:

Background:

AGENDA REPORT

SAN CLEMENTE CITY COUNCIL MEETING
Meeting Date: May 3, 2022
Economic Development
Jonathan Lightfoot, Economic Development Officer
Zoning for Electric Vehicle (EV) Dealerships
Agenda Item
Approvals:

City Manager
Dept. Head CC:,7..D
Attorney "CJ,,
Finance ~ ,rJ
No. The purpose of this item is to provide an informational update on this sector and work in progress by the City's Planning Division. However, the City's 2022 Long Term Financial Report included a presentation by HDL Companies which identified the lack of sales tax from vehicle sales as an opportunity for revenue growth in the future.

The City's Centennial General Plan, adopted in 2014, encouraged automobileoriented uses to be shifted from El Camino Real into the business parks within the Land Use Element (see Attachment 1 ). The Zoning Code was updated in 2018 with corresponding changes, preventing additional new auto-oriented uses from being cited along El Camino Real. Refer to Attachment 2 for the Zoning Regulations regarding Vehicle Dealerships, Rental, and Sales. The Planning Division is now in the process of updating specific plans, such as the Rancho San Clemente Specific Plan, to be more permissive of these auto uses to be consistent with the General Plan.

During this update, the City will have an opportunity to evaluate what level of review would be appropriate for these uses. For instance, a direct to consumer delivery center, which is the sales model implemented by Tesla and other EV companies, may fit seamlessly within the business park environment and not require substantial surface parking to store vehicle inventory. The Planning Commission and City Council will have an opportunity to establish the appropriate processes for different business and use types through the Specific Plan Amendments, which are in process.

The traditional vehicle sales model in the US is dominated by local dealerships where consumers visit a local lot to view inventory and negotiate a sale. That model is protected in some states by legislation that prevents direct sales to consumers. A recent McKinsey & Company analysis1 identifies that the traditional model is shifting, however. California already allows online, direct sales, and many other states are beginning to allow that model as well. Electric Vehicle sales have continued to increase rapidly, and many manufacturers have indicated target dates to shift their fleets to all electric. California dominates the EV market, representing 42% of all EV registrations. Because of this strong sales market, California is also a target destination for EV sales and delivery locations. While there appears to be some variation in sales tax allocation within these models, EV delivery stations, such as the Tesla Delivery Center in Carlsbad, are typically allocated the benefit of the local sales tax for vehicles delivered through that facility.
1 https://www.mckinsey.com/industries/automotive-and-assembly/our-insights/a-turning-point-for-us-auto-dealers-the-unstoppableelectric-car City Manager Agenda Report 5-3-22 I 108-1
Agenda Report Page 2
The Planning Division's project to update the Specific Plans presents an opportunity to clearly permit and potentially streamline new EV business uses within the City's business parks. Planning has already conducted two study sessions with the Planning Commission2. The tables below were presented at the Planning Commission study session in March. The City permits business activity based on the use tables within the Zoning Code. For properties within an identified Specific Plan, the Zoning Code is superseded by the use tables and development procedures referenced within the Specific Plan. The Specific Plan Amendments will need to return to the Planning Commission for a public hearing, where the Commission will provide a recommendation to the City Council.

Table 1: Draft Automotive Uses for Rancho San Clemente Business Park Permitted Automotive Services
(Business Park and Industrial Park)
Project Type Permit NOTE
A. Vehicle Rental and Sales (including Vehicle Dealerships) Indoor fewer than 10 p MCUP (with repair
vehicles on site (permitted by right) services)
Indoor 10 or more MCUP
vehicles on site (Minor Conditional Use Permit)
Outdoor fewer than 10 MCUP
vehicles on site
Outdoor 10 or more CUP
vehicles on site (Conditional Use Permit)
B. Vehicle Repair
Major Repair CUP
Minor Repair p
C. Service Stations CUP
D. Car Wash CUP
E. Vehicle Parts Stores p
(retail only)
2 https ://www .san-c lemente .org/home/showpub I isheddocument/68253/63 7 825 2 5650 76 70000 5-3-22 I 1 0B-2
Agenda Report Page3
Table 2: Draft Automotive Uses for Rancho San Clemente Business Park Project Type Site Plan Permit Minor Site Plan
(FAR Required Permit Required
Compliance)
New • N~w Buildings • New buildings resulting
Buildings in an increase between
• Construction -of new ten and fifty percent of
building resulting in an • the combined internal
increase greater than fifty floor ~rea of all existing
percent of the combined buildings on site,
internal floor area of all
buildings on site.

Existing • Any improvement to a • Additions to an existing Buildings building resulting in an • building resulting in an increase greater than fifty increase between ten
percent of the internal and fifty percent of the
floor area. internal floor area.
., Additions greater than • Additions between 750
2,000 sq; ft. and I 2,000 sq. ft.

Exemptions:

1. Additions less than 750 sq. ft. or any additions resulting in an increase less them 1 0 percent of the internal floor area.

2. Construction of new building resulting in an increase less than ten percent of the combined floor area of all existing buildings on site.

3. External remodels, facade treatment, minor external alterations

4. Internal remodels, tenant improvements, general maintenance, and repair.

In the above tables, uses that are "permitted by right" and do not require a Site Plah Permit or Architectural Permit would be reviewed by staff only and not require an entitlement and hearing. Uses and development that reference a "minor'' permit would require a hearing with the Zoning Administrator. Uses that require a standard entitlement (Conditional Use Permit, Site Plan Permit, etc) would require a public hearing with the Planning Commission.

Discussion: At their ·second study session, the Planning Commission. reviewed these ·tables and recommended further distinguishing between EV uses (such as direct sales models from traditional dealership models) and expressed support for streamlined review of 5-3-22 / 1 0B-3
Agenda Report
Recommended
Page4
EV showroom and delivery centers. For instance, specific criteria could be established that allow for a certain use to be permitted by right, and specific design criteria could be established to reduce the amount of time required for entitlements.

Actions: STAFF RECOMMENDS THAT the City Council receive and file this report.

Attachments:

1. Excerpt from the Land Use Element re. Auto-Related Uses

2. SCMC 17.28.310 - Vehicle Dealerships, Rental, and Sales.

Notification: Staff has solicited feedback from EV companies via email and Linkedln but has not yet received direct feedback on this topic.
5-3-22 I 1 0B-4
City of San Clemente Centennial General Plan ATTACHMENT 1 • Los IVlolinos Focus Area
• Economic Development Element

ADDITIONAL LINKS
• Rancho San Clemente Specific Plan
• West Pico Corridor Specific Plan
• Talega Specific Plan
Automobile-Related Land Uses
Given San Clemente's location along Interstate 5, the main route between Orange and San Diego Counties, San Clemente has a long history of providing automobile-oriented services, particularly along the historic El Camino Real Corridor.

El Camino Real has long provided various automotive repair services, auto-related retail businesses and fueling stations for San Clemente residents, employees, visitors and travelers. As residential neighborhoods adjacent to the corridor developed, concerns increased about the compatibility of automobile-related uses along El Camino Real with adjacent neighborhoods and with the surrounding community character.

The long range intent for automobile-related uses is that these uses are gradually relocated from El Camino Real to industrial areas and business parks in the City. In the meantime, General Plan policies allow automobile-related uses that are existing at the time of adoption of this General Plan to continue. The policies are intended to improve the compatibility of such uses with surrounding uses. • GOAL:

Encourage the relocation of automobile-related uses to industrially-designated lands and business parks and permit the continuation of automobile-related uses, existing as of the date of adoption of this General Plan, that do not detract from the aesthetics, character and function of the surrounding area.

POLICIES:

LU-5.01. New Fueling Stations and Supporting Service Facilities. We permit the development of new fueling stations and support facilities in commercial and business park districts, provided they are:
a. Designed to convey a high quality architectural and landscape character, consistent with the overall character and image of the City, as specified in the Urban Design Element; and
City of San Clemente Centennial General Plan
b. Limited to a single corner of a street intersection and locat ed at a limited number of key activity intersections, as designat ed in the Specific Plans for the Ranches.
c. Consistent with the Zoning Ordinance and Design Guidelines.

LU-5.02. Existing Fueling Stations and Supporting Service Facilities. We permit the continuation of fueling stations and supporting service facilities existing as of the date of adoption of this General Plan and located along major streets and highways. Expansion or modification of such facilities shall be designed to convey a high quality architectural and landscape character, consistent with the overall character and image of the City as specified in the Urban Design Element.

LU-5.03. New Automobile-Related Service and Repair Uses. We permit the development of automobile-related service and repair uses (e.g., tire shops, lube and tune, and other similar uses) in certain commercial and business park districts and designated sites within specific plan areas. Such uses shall be designed to convey a high quality architectural and landscape character, consistent with the overall cha racter and image of the City as specified in the Urban Design Element.

New car rental businesses on El Camino Real are allowed if the new business is limited to an office use and up to five (5) rental cars on site at any time.

LU-5.04. El Camino Real and Other Mixed Use and Pedestrian-Oriented Areas.

With t he exception of aut omobile-related parts sales with no onsite installation of parts, we prohibit new and major expansions of automobile-related uses along El Camino Real and in other commercial and mixed-use areas of the City designated to promote pedestrian activity.

LU-5.05. Existing Auto Related Service and Repair Uses along El Camino Real. We consider automobile-related service and repair uses located along El Camino Real, existing as of the date of adoption of this General Plan, to be conforming land uses which may continue. Expansion of such uses or structures shall not be allowed.

Modification of such facilities shall be designed to convey a high quality architectural and landscape character, consistent with the overall character and image of the City as specified in the Urban Design Element.

LINKS TO GENERAL PLAN INFORMATION
• Urban Design Element

LINKS TO OTHER DATA AND BACKGROUND INFORMATION
• Zoning Code Commercial Districts
• Talega Specific Plan
• Rancho San Clemente Specific Plan
• West Pico Corridor Specific Plan

17.28.31 O - Vehicle Dealerships, Rental, and Sales. ATTACHMENT 2 A. Purpose and Intent. This section is to ensure that vehicle dealerships, rental, and sales do not create an ·adverse impact on adjacent properties and surrounding neighborhoods. The guidelines following attempt to mitigate the negativ~ impacts of uses such as traffic generation, visual blight, bright light, and noise.

B. Applicability. This section applies to uses: vehicle dealerships, including renting, leasing and vehicle sales.

C. Review Requirements. Please refer to permitted and conditional use tables in ChaP-ter 17.36, Commercial Zones and Standards, through 17.48, Public Zones and Standards, to determine if vehicle dealerships, rentals, and sales may be established in particular zoning districts.

D. Minimum Standards.

1. Landscaping. Along with the landscaping standards for the specific zone in which the vehicle dealership is located, the vehicle dealership site shall be landscaped pursuant to the following standards:·
a. A planting strip. at least 15 feet wide shall be required along street frontages, except for driveway entrances and areas occupied by buildings.
b. Planters shall be surrounded by masonry or concrete curbs and so arranged as to preclude motor vehicles from driving across the sidewalk at locations other than access • driveways.

2. Location.
a. New Facilities. Newvehicle dealerships, rental, and sales facilities may established on properties in a zoning district that allows facilities as a permitted or conditional use per use tables in ChaP-ter 17.36, Commercial Zones and Standards, through 17.48! Public Zones and Standards, except for: •
i. Propertie_s fronting El Camino Real, or
ii. Properties with a common border with residential or mixed use zones, or separated by a right-of-way, alley, or easement, excluding arterial streets, as defined in Section

17.88.030, or
iii. Properties located within the Central Business [CB] Overlay District. b. Facilities Existing as of General Plan Adoption. Existing vehicle dealerships, rental and sales facilities not meeting criteria in paragraph a above, may continue provided the use wa~ lawfully established on or before February 4, 2014 {General Plan adoption date) and the use meets criteria in Chapter 17.72.030.C, Nonconforming Use Exemptio.ns.

3. Noise. There shall be no outdoor loudspeakers, when vehicle dealership, rental, and sales facilities are proposed across an arterial street {defined in Section 17.88.030) from residential 5-3-22 / 10B-7
or mixed use zones. Interior loudspeakers shall not be audible above daytime ambient noise levels beyond the property boundaries under normal conditions {e.g., with windows open if they are likely to be opened).

4. Outdoor Display. Please refer to the outdoor display requirements found in Section

17.28.210.C, Minimum Standards.

5. Parking Display Spaces. Each for sale-or-rental car shall be displayed in parking spaces which meet the size requirements in Section 17.64.060.A, Parking Space Size, and shall be provided in addition to those for employees and clients. Striping, aisle width, backup distance and other aspects of parking shall be determined by the City Engineer. Areas designated for employee and customer parking shall not be used for vehicle storage or display.

6. Paving. All surfaces other than those used for structures and/or landscaping shall be paved.

7. Required Parking. Parking is required for vehicle dealerships, rental, and sales facilities as follows:
a. Vehicle rental and sales facilities with fewer than 1 O vehicles on-site, a minimum of three parking spaces shall be provided.
b. Vehicle rental and sales facilities with 1 O or more vehicles on-site, a minimum of one parking space shall be provided per 400 square feet of showroom and office, plus one per 2,000 square feet of outdoor display area, plus one per 300 square feet of parts department area.
c. Vehicle Dealership~, one parking space is required per 400 square feet of showroom and office, plus one space per 2,000 square feet of outdoor display area, plus one space per 500 square feet of vehicle repair area, plus one per 300 square feet of parts department area.

8. Storm Water Permit Program. Land uses may be required to comply with the NPDES Storm Water Permit Program. For further information on NP DES requirements, refer to the NPDES Ordinance, available from the City's Engineering Division or contact the San Diego Office of the Regional Water Quality Control Board.

9. Vehicle Dealership Repair Services. At vehicle dealerships, vehicle repairs shall comply with the following:
a. No vehicles to be repaired shall be parked or stored on any public street or alley. b. Refer to Section 17.28.320, Vehicle Service and Repair-Related Facilities, of this chapter. (Ord. No. 1652, § 4, 5-15-2018)
Editor's note- Ord. No. 1652, § 4, adopted May 15, 2018, repealed former§ 17.28.31 O and enacted a new section as set out herein. Former§ 17.28.31 O pertained to vehicle dealership and derived from Ord. No. 1176 § 3 {part), adopted in 1996.
5-3-22 / 108-8
Department:

Prepared By:

Subject:

AGENDA REPORT

SAN CLEMENTE CITY COUNCIL MEETING
Meeting Date: May 3, 2022
City Manager
Erik Sund, City Manager

CITY MANAGER CONTRACT AUTHORITY
Agenda Item \DC
Approvals:

City Manager f~S~_
Dept. Head ~--
Attorney W~~-
Finance5(2.::

Fiscal Impact: None.

Summary: At the City Council meeting of April 12th , 2022, the City Council directed staff to agendize at the May 3rd City Council meeting a discussion of the City Manager contract authority.

Background: The City Council at its December 7, 2021 meeting approved increasing the City Manager's contract authority to $50,000. All executed contracts, pursuant to City Council direction, are publicly announced at a City Council meeting and placed on the City's website:
https://www.san-clemente.org/departments-services/city-clerk-services/contractsapproved-by-city-manager-50-000-maximum Discussion: In accordance to the action taken at the City Council meeting of December 7, 2021, Ordinance #1724 was approved and codified in the San Clemente Municipal Code

2.08.090 (S),
Recommended
Approval and Execution of Contracts. Notwithstanding California Government Code Section 40602, to the maximum extent permitted by law, the City Manager or his or her designee shall have the authority on behalf of the City to approve and execute City contracts if the contract amount is consistent with the City's adopted budget and does not exceed fifty thousand dollars ($50,000).

Additionally, San Clemente Policy and Procedures 201-2-2, 201-2-3, 201-2-8 were updated to reflect the increase in City Manager authority.

Action: STAFF RECOMMENDS THAT the City Council receive and file the administrative report.

Attachments: Code Amendments and Updates to Policies and Procedures 201-2-2, 201-2-3 and 201-2-8 as they Relate to the City Manager's Authority to Approve City Contracts.

Notification: None
City Manager's Agenda Report 5-3-22 I 1 0C-1
Department:

Prepared By:

Subject:

Fiscal Impact:

Background:

AGE~1DA. REPORT
/-\gencla Item ~~---
l-1pprovals:

City Manager --- Dept Head ~
SAi\! CLEMENTE CITY COUNCIL 1\/lEETlNG
Meeting Date: December 7, 202-1
Attorney
Finance
Joanne
City Clerk
Baade, City Clerk/Legislative Administratorr
~
, ,, ~
CODE AMENDMENTS AND UPDATES TO POLICIES AND PROCEDURES 201°2-2, 201- 2-3 AND 201-2-8 AS THEY RELATE TO THE CITY MANAGER'S AUTHORITY TO

APPROVE CITY CONTRACTS
None.

At its meeting of November 2, 2021, Council authorized an increase in the City Manager's authority to approve City contracts from a maximum of $25,000 to a maximum of $50,000, with the direction that Staff post contracts that were approved by the City Manager on the City's website, and that the City Manager report on contracts that he approves at the next Regular Council Meeting.

The City Manager's signature authority is cited in Sections 2.08.090 and

3.40.050 of the San Clemente Municipal Code, as well as in the following Policies and Procedures: 1) Policy and Procedure 201 -2-2 (Purchasing Policies and Procedures for Public Works Projects); 2) Policy and Procedure 201-2-3 (Selection of Professional Services Contractors); and 3) Policy and Procedure 201-2-8 (Selection of General Services Consultants and Contractors). In order to bring the City Code and the City's Policies and Procedures into conformity with the City Manager's increased signature authority, Staff recommends that Council introduce an Ordinance to modify the San Clemente Municipal Code, and approve modifications to the subject Policies and Procedures, to reflect that the City Manager's maximum contract authority is $50,000.

Staff further recommends that the Policies and Procedures include new sections to read as follows:
"Contracts Awarded by the City Manager - Contracts awarded by the City Manager shall be posted on the City's website and reported by the City Manager during the next Regular Council Meeting. Notwithstanding the foregoing, contracts that are privileged pursuant to State law shall not be placed on the City's website or reported at a City Council meeting." Lastly, Policies and Procedures 201-2-3 and 201-2-8 contain sections relating to supplemental or contingency award of contracts. Staff proposes that these sections also be modified to provide that the City Manager has the authority to approve annual supplemental amounts less than $50,000.

City Clerk Agenda Report 12-7-21 / 9H-1
5-3-22 I 1 OC-2
Agenda Report .Page2
A proposed Ordinance, and redlined copies of proposed Policies and c·· ' . Procedures 201-2-2, 201-2-3 and 201-2-8, are attached. < ' Recommended
Action: Staff recommends that Council take action as follows:

1. Introduce an Ordinance entitled AN ORDINANCE OF THE CITY COUNCIL OF. THE CITY OF SAN CLEMENTE, CALIFORNIA,

AMENDING THE CODE OF THE CITY OF SAN CLEMENTE AS IT
RELATE:S TO THE CITY MANAGER'S AUTHORITY TO APPROVE AND EXECUTE CITY CONTRACTS.

2. Approve, and authorize the Mayor to execute, Policy and Procedure 201- 2-2 (Purchasing Policies and Procedures for Public Works Projects), effective December 7, 2021.

3. Approve, and authorize the Mayor to execute, Policy and Procedure 201- 2-3 (Selection of Professional Services Contracts), effective December 7, 2021.

4. Approve, and authorize the Mayor to execute, Policy and Procedure 201- 2-8 (Selection of General Services Consultants and Contractors), effective December 7, 2021. •
Fiscal Impact: None.

Notification: None.

Attachments: 1) Proposed Ordinance
2) Red lined Copy of Policy and Procedure 201-2-2
3) Redlined Copy of Policy and Procedure 201-2-3
4) Redllned Copy of Policy and Procedure 201 .. 2 .. a
p:lmy documents\my word\admlnreport-cmsfgnatureauthority.docx 12-7-21 / 9H-2
5-3-22 I 1 0C-3
ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF. .SAN CLEMENTE, CALIFORNIA,

AMENDING THE CODE OF THE CITY OF SAN

CLEMENTE AS IT RELATES TO THE CITY
MAl\!AG'E·R'S AUTHORITY TO APPROVE AND
EXECUTE CITY CONTRACTS.

ATTACHMENT.1 •
WHEREAS, at its meeting _of November 2, 2021, the San Clemente City Council determined to lncrea~e the City Manager's contract signature authority from a maximum of $25,0'00 to a maximum of$60,000; and
WHEREAS, it is necessary· to amend the Code of the City· of San Clemente to bring the Code into conformity with the City Council's decision to Increase the amount of the City Manager's maximum contract signature authority. . NOW, THEREFORE, the City Council of the City of San Clemente, California,. hereby ordains as follows: ••
• Section 1: Chapter 3.40,05.0, Section F, of the San .Clemente Municipal Code relating to ''Public Construction Projects'", Is hereby amended to read In Its entirety as ( follows:
' 11Award of Contracts. The following persons or bodies are hereby authorized to award public project contracts in the corresponding amounts pursuant to this section:
heads 10 000.00

00.01 • $50 000

00.01 and over"
S@ction 2: Chapter 2.08-.090,. Se.ction S, of the San Clemente Municipal Code relating to City Manager 11Additional Powers and Duties", is hereby amended· to read In Its entirety as follows:
"Approval and Execution of Contracts. Notwithstanding California Government Code Seotlon 40602, to the maximum extent permltt~d by law, the City Manager 9r his or t,er designee shall have the authority on behalf of the City to approve and execute City contracts if the contract amount' Is consistent with the City's adopted budget and does not exceed fifty thousand dollars ($50,000)." Section 3. The City Clerk shall certify to the adoption of this ordinance and cause It, or a summary thereof, to be published once within fifteen (15) days of adoption in a newspaper of general circulation printed and published within the City of San Clemente, and shall post a certified copy of this ordinance, including the vote for and against the 12-7-21 / 9H-3
5-3-22 I 1 0C-4
Ordinance No.

ATTACHMENT 1
Page
same, in the Office of the City Clerk in accordance with California Government Code Section 36933.

APPROVED AND ADOPTED this __ day of _____ _, __ _
ATTEST:

City Clerk of the City of
San Clemente, California

STATE OF CALIFORNIA

COUNTY OF ORANGE
CITY OF SAN CLEMENTE.
)
) ss.
)
Mayor of the City of
San Clemente, California
I, JOANNE BAADE, City- Clerk of the City of San Clemente, California, hereby certify that Orqinance No. , having been reg1.1larly introduced at the meeting of was again introduced, the reading in full thereof
unanimously waived, and duly passed and adopted at a regular meeting of the City Council held .on the __ day. of· ____ _, __ _. and said ordinance was adopted ·by the following vote:

AYES:

NOES:

ABSENT:

IN WITNESS WHEREOF, I have hereunto set my hand anti affixed the official seal of the City of San Clemente, California, this __ day of •
Approved as to Form:

City Attorney
p:lmy documents\my word\ordlnanoe-cmslgnatureauthorlty.docx CITY CLERK of the City of
San Clemente, California
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Subject: Purchasing Policies &
Procedures for Public Works Projects
Index:

Number:
f,l.TTACHJ\llf::l\rf 2
Financial Services
201-2-2
Effective Date: ~210:f~'~ 12/IJ"l/282, Prepared By: Finance & 1----------------i-------- Administrative Services Department S up er s e des: ~~9'4! -:J2RJ1/2f'JJ,'5 Approved By:

1.0 PURPOSE:

Purchasing policies and procedures are established to provide a common understanding of the methods for securing the materials, equipment and services for Public Works Projects; to ensure that all requests are in accordance with the Purchasing Ordinance as well as other legal requirements; and to provide a system to track that supplies, materials or services have been ordered, received, approved for payment and above all, to ensure that City purchasing is conducted in a business-like and ethical manner.

2.0 ORGANIZATION AFFECTED:

All departments/divisions.

3.0 REFERENCES:

San Clemente Municipal Code, Title 3 Revenue and Finance, Chapter Five 3.40 ~~
Purchasing
~~i@:~ Ne-. SQ\-1 ea
Public Contract Code, Sections 22032, 22034 and 22037.

4.0 POLICY:

4.1 The Purchasing Cycle:

4.1.1 Budget- The budget appropriation is the authorization by the City Council to purchase specified capital projects, equipment, services, supplies and materials for Public Works Projects during a specific fiscal year.

4.1.2 Requisition - Informs ~sing Rn,a:nes of purchase requirements and allows for department/division approval. Requisitions 12-7-21 I 9H-5 ----------···-- -------=-c=--==--a--,-::~~__J 5-3-22 I 1 0C-6
ATTACI-IMENT 2
will only be required for professional services, consultant services, capital outlay and capital improvement projects.

4.1.3 l'l/lethodls of Procurement - The method chosen will be determined by the dollar amount of the purchase or contract as identified in the Pubic Contract Code and Chapter 3.40 of the San Clemente Municipal Code. Methods available are:

4.1.3.a.1 Force Account

4.1 .3.a.2 Negotiated Contract

4.1.3.a.3 Purchase Order

4.1.4 Invoice - A notice to the City for settling financial obligations incurred. Invoices will not be paid unless the Purchasing Cycle has been completed.

4.1.5 Payment - Payment is made after receipt of an invoice that is properly matched with an authorized notice of receipt and acceptance of materials or services.

4.2 Authorization of Purchases - Each requisition for consultant services or construction contracts must be authorized by a department director, division manager or designee. ~sirl§ Finance will maintain the list of authorized signatures and update it on an annual basis each January.

The list will be kept on file in Pu,~asm;g FlffalltCB·. It is the division manager and department director's responsibility to notify Purobas~ FfiftSii,r;e of any changes or temporary assignment of authorization.

4.3 Exemptions to the Purchasing Process - Section 3.40.050 of the Purchasing Ordinance makes exemptions for professional and other contractual services which are in their nature unique or other service for which by law another officer or body is specifically charged with obtaining.

4.4 Bid Process for Public Works Projects - The San Clemente Municipal Code Chapter 3.40 incorporates the Uniform Construction Cost Accounting Act Procedures. The act establishes bid procedures for public projects.

4.4.1 The City may provide for the construction of public improvements costing $30,000 or less through the use of City employees, by negotiated contract, or by purchase order.

4.4.2 Public improvements costing less than $125,000 may be awarded by following the "Informal Bid Procedures" contained in Public Contract Code Section 22034 or at the discretion of the City Engineer, Department Director or designee, the "Formal Bid Procedures" contained in Public Code Section 22037.

4.4.3 Public improvements costing over $125,000 shall be contracted by use of the "Formal Bid Procedures" contained in Public Code Section 22037.
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ATTACHMENT 2

4.5 Change Orders for Construction Projects - Change Orders for construction projects that were awarded by the City Council can be executed by the City Engineer, Department Director, City Manager or deslgnee.

4.5.1 Change orders cannot exceed the contingency amount of the project.

4.5.2 City Council approval is required on change orqers over the contingency amount of the project,

5.0 DEFINITIONS:

5.1. Purchasing Cycle .. The· process used to purchase materials, supplies, services and equipment as de~c~ibed ·In _this· procedure. . .

5.2 Purchase Ord~r - A written contract for supplies, materials, equipment or services for an approved amount.

5.8 Change Order .. Changes made to any agreement, verbal or written, which will affeqt the agreement established by the Contractor and City Engineer, Department Director, City Manager or designee.

5.4 • Informal Bids .. Competitive bids, .either verbal or written, to obtain supplies, services µnde.r $30,000.

5.5 Formal Bids - Written bids or proposals solicited within a specified time period In accordance with· the Purchasing. Policies and Procedures for Publlo Works ProJaots. •

5.6 Bidder's S.ec!,lrity .. A monetary guan;intee In a form and amount approved by the City that the bidder Intends to execute a contract with the City. • • .. ,
5, 7 Performance Bond - A guarantee by a third party In a form and amount . approved by the 'City that the contractor will perform to the specifications set forth in the contract.

6.8 Force Account .. Public Projects performed by .existing City staff.

5.9 Public Project .. Any of the following constitute a Public Project; Construction, reconstructI011, erectlon1 alteration, renovation, improvement, demolition; and repair work involving any publicly owned, leased, or operated facility. Painting-or repainting of any publicly owned, leased° or operated facility. In the case of a publicly owned utility system, "public project" shall inclucfe only the constru,ctlon, ere~lon, improvement, or repair of dams, reservoirs, power plants and electrical transmission lines of 23.0,000 volts or higher.

5.1 O Maintenance Work - Routine, recurring, t=ind usual work for the preservation or- protectton of any pubfioly owned or publicly operated faclllty for Its intend~d purposes, minor repainting, resurfacing of streets and highways at ·Iess than one inch; landscape maintenance, Including mowing, watering, trimming, pruning, planting, replacement of plants, and 12-7-21 / 9H-7
5-3-22 I 1 0C-8
A TT AC HM ENT 2
servicing of irrigation and sprinkler systems; work. performed to keep, operate, and maintain publicly owned water, power, or waste disposal systems, including, but not limited to, dams, reservoirs, power plants, and electrical transmission lines of 230,000 volts and higher.

5.11 Facility - Any plant, building, structure, ground facility, utility system, subject to the limitations defined under maintenance work, real property, streets and highways or other public work improvement.

6.0 PROCEDURE:

6.1 Purchasing Documentation - Every purchase for supplies, materials, services or equipment for a public works project will be documented with records and written statements of the kind and in the detail necessary to show that consideration was given to the factors pertinent to good buying.

These include such items as authorization, quality, service, and price.

The basis for the selection of the source for the final award must be clearly documented. All documents will be kept for a period of three years before destruction.

Purchase Requisition - The purchase requisition form is available from the City's Financial System. This requisition must be completed, authorized by the appropriate source and
forwarded to Pl\1~ R1112mce. !Pu • • • ,. Rnanc.e has the authority to revise requisitions and estimates as to quantity, quality or estimated cost. However, any revision shall be in accordance with the standards and specifications established and will have the requisitioning departments or division's approval before the order is placed with a vendor or a contract is completed.

Suggested Source- Enter the name, address and phone number • of the recommended source. The requisitioner is responsible for selecting the appropriate source of supply.

Ship To - Insert a specific location where delivery is to be made, including the name of the responsible individual receiving the goods or services.

Account Number - Enter the General Ledger account number.

Date Needed - Enter a realistic and definite calendar date by which delivery of goods or services is needed. Substitutes, such as "RUSH" or "ASAP" are not specific and do not allow for adequate planning.

Quantity - Insert quantity desired.

Unit of Measure - Insert the unit of measure, such as each, dozen, feet, etc.

Description - A clear presentation of the item desired, including size, color, type, grade, etc. In the case of formal or detailed specifications, use a separate sheet and indicate an attachment. 12-7-21 / 9H-8 _J L.___-- - ----~
5-3-22 I 1 0C-9
IRequ<Bsted By - Name of indiviclual initiating the requirement. elate requested and telephone extension.

Approved By - Electronic approval of person authorized to approve the budgeted expenditure. Requisitions cannot be forwarded to ~~~ f.i:~i J;f1rJia1R11S/$ without approval by the authorized person.

Special Authorization - To be used under certain conditions such as for City Manager approval or date of City Council approval.

Purchase Order Number - To be filled in by ·· ~ Fi!f11anoo unless a "confirming" or "verbal" P.O. number has already been assigned to the requisitioner by~~f'inanre. in which case the requisitioner should include this number.

F.O.B. (Free on Board) Point - To be determined by~&
• {Qiilia!fl(J . If there are to be delivery charges, F.O.B. may be the point from which material is shipped, and the purchase order shall read "Prepay and Add Delivery Charges". If no delivery charge, F.O.B. shall be "Destination" (San Clemente). Also, with F.O.B. "Destination" the legal title to the material does not pass from the seller to the City until the carrier delivers the material at the City's destination address.

Unit Price - Must be filled in by the requisitioner and may be modified by ~iflsJ Rnan<tfl.,
Amount - This is used to inform ~ pjfna1ncs of the
amount. It will be the Division Manager or designee's responsibility to take items exceeding the approved budgeted amount back to City Council for additional appropriation and approval.

6.2 Methods of Procurement

6.2.1 Written Purchase Order - Standard written purchase order form with a copy mailed to the supplier/contractor and copies distributed internally.

6.2.2 Formal Contract - Contracts are required for all services over $5,000. Contracts must be authorized in accordance with the Public Contract Code.

6.3 Bid Procedures for Public Works Projects - Professional Services for Public Works Projects are obtained in accordance with the Public Contract Code by the following methods:

6.3.1 Projects Estimated Under $30,000 - Three (3) proposals shall be solicited from qualified firms for public projects estimated between $10,000 - $30,000. The proposals may be solicited by telephone, Request for Quotation or Request for Proposal.

Terms may be negotiated and the project may be awarded to the lowest responsible bidder.
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ATT J,i.CH~JlENT 2

6.3.2 Projects Estimated From $30,00•i • $'I 25,000 - The City is required to maintain a list of qualified contractors which are identified according to the categories of work which they perform.

When the City desires to contract a public improvement costing between $30,000 and $125,000, the City is required to mail a notice inviting bids to those contractors whose names appear on the list for the category of work being bid. This notice shall be mailed not less than 1 O calendar days before the bid due date.

The notice shall describe the project in general terms, how proposed bidders obtain more detailed information about the project, and the time and place for submission of bids. The City may formally bid any of the contracts between $30,000 and $125,000.

6.3.3 Projects Over $125,000 - When the City desires to construct a public improvement costing over $125,000, the City shall circulate a Notice Inviting Formal Bids which describes the project and states the time and place for receiving and opening sealed bids.

The notice is to be published at least 10 calendar days before the date for opening the bids in the City's newspaper of general circulation. Notices are required to be published twice with at least five calendar days between publications. The notice shall also be mailed to all construction trade journals referenced in the Public Contract Code Section 22037.

6.3.4 Award or Rejection of Bids - After opening the bids, the division/department may recommend that City Council award the Contract to the lowest responsible bidder, reject all bids and either abandon the project or reject all bids and re-advertise the project or by passage of a resolution of a 415th vote of the City Council, declare that the project be performed by force account.

6.3.5 Award of Public Works Projects - Projects which are bid according to the established bid procedures can be awarded by:

Department Directors $0 to $10,000.

City Manager $10,000.01 to ~~00 $5lJ,iOO'ij.

City Council $~ $50.oro.01 and over.
o .. 3i3 Centr.ac1s Awarde.d by the City MiJff!l,ager - Can~ads awarded .b.y too City Manager s'ha11 be posted -0n the Cfity's website and , . rte.d by the City Mam1ger during ihe next Reg,1.tlar Co.unoil ·, . ee:Nng. Notwithstarwl.ing the foregoing, coniracts that are privitege'li ipursuant w St.ate l&Wil shall no! be pfaCBd on the Gif¥'$ w.e1Js,iile or lf:@pofte.fi at .a ,City C@Wl1;£';i! mealing.

6.4 Public Works Contract Change Orders

6.4.1 Change orders may be submitted on a purchase requisition form or a contract change order form.

6.4.2 Change order must be approved in the manner provided in Section 4.5.
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,O.TTACHMHH :2
6A.3 Copies of all properly approved and authorized Contract Change Orders shall be submitted to Tr4l:f.Sf.:i-~i,~ Ffniai1rce.

6.5 Bidder's Security - When bidder's security is required, it wil l be announced in the public Notice Inviting Bids or Proposals and the amount shall be equal to at least 10% of the amount bid.

6.5. 1 Bidder's security shall be in the form of:

6.5.1.1 Certified or cashier's check made payable to the City of San Clemente. The City will hold the check until the
formal award of the bid. Checks will be returned by the City to the unsuccessful bidders by certified mail, return receipt requested. Release of the check before the
formal award of the bid will constitute a withdrawal of the bid by the bidder.

6.5.1.2 Bidder's bond made payable to the City of San
Clemente
A bid shall not be considered unless one of the forms of security mentioned accompanies the bid when
required.

6.52 Bidders shall be entitled to return of bid security with the following EXCEPTION:

6.5.2.1 A successful bidder shall forfeit his bid security upon refusal or failure to execute the contract within ten (1 0) days after the notice of award of contract has been
mailed.

6.5.3 The City may, upon refusal or failure of the successful bidder to execute the contract, award the contract to the next lowest bidder.

In this case, the amount of the lowest bidder's security shall be applied to the difference between the low bid and next successful bidder, including any cost incurred by the City, any remainder shall be refunded.

6.6 Performance Bonds - The City Council or City Manager shall each have authority to waive or require a performance bond before issuing a Notice Inviting Bids to the extent the law allows. The amount shall be set at a level deemed necessary to protect the best interests of the City. The form and amount of the bond shall be described in the NOTICE INVITING BIDS.
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ATTACHMENT 2
6, 7 Sealed Bid Procedure

6.7.1 Sealed bids shall be submitted to the City Clerk and shall be Identified as bids on the envelope. •

6. 7.2 Bids shall be opened In public at the time and place stated In the public notice.

6.7.3 The City Engineer and the City Clerk, or their deslgnee, are required to be. present at the opening. The City Clerk shall record all bids received.
·6.7.4 All bids received shall be available for inspection during regular business hours In the office of the City Engineer for a period of 31 days after the bid opening.
• 6.8 Rejection Of Bids -The City reserves the right to reject any and all bids, to accept or reject any one or. more Items of a bid, or to waive any Irregularities or informalities In the bids or the bidding process.

6.9 Late Bids - Any bid received after the time specified in the notice shall be returned unopened per Section 53068 of the Government Code.

6.10 Tie Bids

6.10.1 If tie low bids are received, quality arid service being equal, the contract shall be awarded to a local bidder. -

6.10.2 If the above condition (1) Is not applicable, the City may, at Its discretion:

Reject any and all bids presented and re .. advertise.

6.10.3 If the public Interest will not permit the delay of re-advertising for bids, the City may accept either one or accept the lowest bid made by negotiation with the tie bidders. '

6.10.4 Award the bid to any one of the low tie bidders by public drawing.

6.11 Determining Lowest Responsible Bidder .. All valid responsible bids shall be considered In determining the lowest bid.

The City Engineer or designee will take Into consideration:

6.11.1 Price

6.11.2 Terms and conditions

6.11.3 Conformity to the specifications
If the lowest bidder has not contracted with the City before, the City Engineer may require proof of responsibility.
p:\my documents\my word\pollcy201-2-2(proposed).docx
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/"' I
Subject: Selection of Professional
Services Contractors
Index:

Number:
.D..TTACHi\REl'H 3
Financial Services
201-2-3
Effective Date: :If~~ 1:Jl97l2il121 Prepared By: Finance & Administration Services
Supersedes: ~f).4! 12!D1/20,00 Approved By:

1.0 PURPOSE:

Professional Services policies and procedures are established to provide a common understanding of the methods for selection of professional contractors for the design, review, advisory, field engineering, environmental, personnel and related services in connection with public improvement projects, development processing and governmental operations of the City; and to ensure that the City will obtain the most qualified and competent professional contractor at a reasonable cost consistent with quality facilities and/or services.

2.0 ORGANIZATION AFFECTED:

All Departments/Divisions

3.0 REFERENCES:

San Clemente Municipal Code, Title 3 Revenue cS,. Finance, Chapter 3.40 Purchasing.

Public Contract Code Sections 22034 and 22037

4.0 POLICY:

4.1 Selection of Professional Services Contractor- Professional contractors must be individually selected for a specific project with due regard for the experience of the contractor, special knowledge of the subject matter, ability to perform the services in the time allowed, record of success on similar work, and ability to participate in discussions and presentations related to the project.

4.2 Approval and Award of Contract - Approval and award of professional services contracts will be:
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---------··-·--·-··----
ATTACHMENT 3
Department Director Under $'!0,000
City Manager
City Council
$'I 0,000.01 - ~ J).00-- $50,:BOO
:$~;@9~~4 $fr(),-fJ01.{)1b and above
4,3 ,Corntracts A,w.arde.fl by the City 1'11.anager- Contracts awarded by the Ci~ Manager shalt be .posted on the City's weos.t1e and reported /:Jy Jhe City Manager during the next Regular Council Me,eting. Notwithstanding the 'ifwegotrog, contr.ads that .are pri,viteged pursliant lo State I.aw sha!J not b:!fJ p.la.ced .o/11 rthe .Cit.Y's w.ebsite er repG1ted at a City CatJ11oi!I m-eetitt1g

5.0 DEFINITIONS:

5.1 Professional Services Contractor - The following fields are designated professional services:

Engineering - Civil, mechanical, electrical, structural, traffic, etc.

Architecture
Landscape Architecture
Community Planning and Zoning
Financial and Economic Feasibility
Human Resources

6.0 PROCEDURE:

6.1 List of Qualified Contractors - The Department Directors are authorized to maintain a file of names and brochures of the various technical consultants who have expressed a general interest in doing work for the City of San Clemente, and to use such file for the purpose of soliciting proposals from these contractors. The Department Director has the discretion to select and limit the number of firms who shall be maintained in the file and who shall receive RFPs from the City.

6.2 Selection Process for Projects Less than $25,000 - Staff will solicit proposals from qualified firms, but need not interview more than two contractors.

6.3 Selection Process for Projects Over $25,000 - Requests for Proposals will be sent to at least five contractors. Staff will interview at least three contractors.

6.4 Criteria for Selection - The following factors shall be considered and evaluated in selecting a professional services contractor for a particular study or project:

6.4.1 Educational background.

6.4.2 Previous experience.

6.4.3 Demonstrated record of success on work previously performed for the City or similar work performed for others.
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6.5 6.6

6.7 6.4.4 Projeot lead.

6.4.5 Staff to perform work within the specified time.

6.4.6 Methodology proposed to accomplish the work.

ATTACHMENT 3

6.4. 7 Ability to mc;tke effective public presentations of the report and/or. design required.

6.4.8 Ability to work effectively with City ~taff, other public agencies and related parties as directed during the course of the design, study or other services.

6.4.9 Pertinent new ideas which may be presented during the course of the selection process.

6.4.1 0 Adequate knowledge of local conditions.

6.4.11 Availability, experience and knowledge of any subcontractors hired to compl.ete the job or study.

6.4.12 Additional work performed by the contractor which may have a • direct and substantial physical relationship or conflict to the proposed project.

6.4.13 Retention of original contractor on projects modified due to the original contractor's detailed knowledge of the work or on the . grounds of c.ost.

6.4.14 Previous history ~fcompletfng projects within budget and design ~stlmates. • •

6.4.15 Ability to furnish adequate and effective construction supervfslon. •

6.4.16 Consideration for contractors currently working with a major developer in the City for work within or adjacent to the major development project.

Interview Process for Construction Projects - The· Interview and selection t)rocess shall be conducted by the Department Director and/or the City Engineer or deslgnees. Directors of other departments which may be involved in the proposed construction will have the option to participate In the interview process.

Interview Process for All Other Projects - The inteiview and selection process shall be conducted by the Department Director or designee responsible for the project. If the contract exceeds $25,000; the Interview and selection process shall be conducted by at least two individuals.

Contractor Fees - After a contractor is selected, but before a recommendation is made, the fee for the professional services shall be negotiated. If a mutually satisfactory fee cannot be agreed upon, negotiations shall be terminated and another contractor shall be selected.

6.8 Contract - The award of a contract shall be made only when sufficient funds have been appropriated in the departmental and/or project account.

Exceptions are granted for those professional services which relate to the processing of development plans that will be paid for by the developer.

6.9 Supplemental or Contingency Award of Contracts - The City Manager has the authority to approve annual supplemental amounts less than ~@:00 '$Fx(!J,,(J,0Jl If the annual supplemental amounts are greater than ~ $1§.0,J);(}:(J, City Council must approve the supplemental amounts.

The agenda report must contain verbiage explaining what types of duties or situations might require supplemental funding and separate action must be taken on the contract award and the supplemental award. 7 .0 EXEMPTIONS:

7.1 City Council Authority - The City Council has the authority to determine that the selection of a professional services contractor for a project or series of projects need not follow the procedure established in this policy.

In its sole discretion, the City Council may authorize the City Manager or a department director to select a proposed consultant when the Council is satisfied that such direct selection is in the public interest. Direct selection is in the public interest in situations which include:

7.1.1 The project is of a critical nature and, due to time constraints, compliance with the policy requirements would jeopardize timely completion.
7 .1.2 The proposed professional services provider has unique familiarity with the project, subject area, or possesses other attributes that make the professional services provider uniquely qualified to provide the services.
7 .1.3 The costs involved in complying with the policy greatly exceed the potential savings the policy might create.
p:\my documentslmy word\policy201-2-3(proposed).docx
12-7-21 / 9H-16
5-3-22 I 1 0C-17
ATTACHM!EMT 4
Subject: Selection of General Index: Financial Services Services Consultants
and Contractors
Number: 201-2-8
Effective ., ~ , ,:\!"" 12-1 .. 21 Prepared By: Public Works .::...- =- Date:

Supersedes: fflA 1-S-2tl Approved
By:

1.0 PURPOSE:

The purpose of this policy is to provide a common understanding of the methods for selection of general services consultants or contractors, and to ensure that the City will obtain the mos1 qualified and competent general services consultant or contractor at a reasonable cost consistent with quality facilities and/or services.

2.0 ORGANIZATIONS AFFECTED:

All City Departments.

3.0 REFERENCES:

San Clemente Municipal Code, Title 3 Revenue & Finance, Chapter 3.40 Purchasing.

4.0 POLICY:

4.1 Selection of General Services Consultants and Contractor. General services consultants and contractors must be individually selected for a specific project with due regard for the experience of the consultant or contractor, special knowledge of the subject matter, ability to perform the services in the time allowed, and record of success performing similar services.

4.2 Approval and Award of Contract. Approval and award of general services contracts will be:
a. Department Director: Under $10,000
b. City Manager: Over$10,000 to$2&;W@' .$'5010-0€b
c. City Council: Over~ $59,(J(JO