Proposal Forms CONST v.06, M.2018
8-16-22 / 4E-47
/J}J!lc!!'!!!f 12007 Research Boulevard· Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • bU'lQ.Q.qnJ.,~ The proposing company ("you" or "your") hereby acknowledges and agrees as follows:
1. You have carefully examined and understand all Cooperative information and documentation associated with this Proposal Invitation, including the Instructions to Proposers, General Terms and Conditions, attachments/forms, item specifications, and line items (collectively "Requirements");
2. By your response ("Proposal") to this Proposal Invitation, you propose to supply the products or services submitted at the prices quoted in your Proposal and in strict compliance with the Requirements, unless specific deviations or exceptions are noted in the Proposal;
3. Any and all deviations and exceptions to the Requirements have been noted in your Proposal and no others will be claimed;
4. If the Cooperative accepts any part of your Proposal and awards you a contract, you will furnish all awarded products or services at the prices quoted and in strict compliance with the Requirements (unless specific exceptions are noted in the Proposal and accepted by the Cooperative), including without limitation the Requirements related to:
a. conducting business with Cooperative members, including offering pricing to members that is the best you offer compared to similar customers;
b. payment of a service fee in the amount specified and as provided for in this Proposal Invitation; c. the possible award of a piggy-back contract by another governmental entity or nonprofit entity, in which event you will offer the awarded goods and services in accordance with the Requirements; and d. submitting price sheets or catalogs in the proper format as required by the Cooperative as a prerequisite to activation of your contract;
5. You have clearly identified on the Included form any information in your Proposal that you believe to be confidential or proprietary or that you do not consider to be public Information subject to public disclosure under a Texas Public Information Act request or similar public information law;
6. The individual signing this Agreement is duly authorized to enter into the contractual relationship represented by this Proposal Invitation on your behalf and bind you to the Requirements, and such individual (and any individual signing a form) is authorized and has the requisite know!edge to provide the information and make the representations and certifications required in the Requirements;
7. You have carefully reviewed your Proposal, and certify that all information provided is true, complete and accurate, and you authorize the Cooperative to take such action as it deems appropriate to verify such information; and
8. Any misstatement, falsification, or omission in your Proposal, whenever or however discovered, may disqualify you from consideration for a contract award under this Proposal Invitation or result in termination of an award or any other remedy or action provided for in the General Terms and Conditions or by law.
Proposal Forms CONST v.06.14.2018
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/Jlw.!!tJ..l!!!f 1?.007 Research Boulevard· Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211·5454 • R.Y~b_g1u.d.,.CQ!Jl
YENDOR CONTACT INFORMATION
company: Musco Sports Lighting, LLC
vendor Contact Name and Mailing Address for Notices: Amand8 Hudnut, PO Box 808, Oskaloosa, IA 52577 Company Website: WWW.mUSCO.COm
Purch~se Orders: All purchase orders from Cooperative members will be available through the Internet.
Vendors need Internet access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a new purchase order arrives. An information guide will be provided to vendors to assist them with retrieving their orders.
Please select options below for receipt of purchase orders and provide the requested information:
0 I will use the internet to receive purchase orders at the following address.
E-mail Address: mUSCO.COntracts@mUSC0.~0~--
Internet Contact: Amanda Hudn~t Phone: 800-~25-6030
Alternate E-mail Address: [email protected]
Alternate Internet contact: Ryan Tighe Phone: 800-825-6030 0 Purchase orders may be received by the Designated Dealer(s) identified on my company's Dealer Designation form as provided to the Cooperative administrator. I understand that my company shall remain responsible for the Contract and the performance of all Designated Dealers under and in accordance with the Contract.
B,eauutfor Quotes C"RFQ"): Cooperative members will send RFQs to you by e-mail. for the receipt of RFQs:
E-mail Address: [email protected]
Alt~rnate E-mail Address: _§[email protected]
Please provide e-mail addresses
lllYQlc;s,s: Your company will be billed monthly for the service fee due under a contra<.t awarded under this Proposal Invitation, All invoices are available on the BuyBoard website and e-mail notifications will be sent when they are ready to be retrieved. Piease provide the following address, contact and e-mail information for receipt of service fee invoices and related communications:
8-16-22 I 4E-49
/JtJ!J.!!!l!!f!®
12007 Research Boulevard· Austin, Texas 78759-2439 • PH : 800-695-2919 • FAX: 800-211-5454 • P.Y,y~OJ!l Please choose onl one _ of the following options for receipt of invoices and provide the requested information:
Service fee invoices and related communications should be provided directly to my company at:
Mailing address: PO Box 808 Department: Accounts Payable City: Oskaloosa .. State: IA Zip Code: _5_2_5_7_7 ____ _ contact Name: Di Clouse Phone: 800-825-6020
Fax: 641-673-2015 E-mail Address: [email protected]
------------------------- A It er native E-mail Address: [email protected] D In lieu of my company, I request and authorize all service fee invoices to be provided directly to the following billing agent**:
Mailing address: _ _______________ Department: ___ =------- City: _____________ State: ________ Zip Code: ___ _ ____ _ Contact Name: _________________ Phone: ___________ _
Fax: ~------E-mail Address: ___________ ___________ _
Alternative E-mail Address: -----------------~--:........------- □ In lieu of my company, I request and authorize service fee invoices to be proVided to the Designated Dealer(s) receiving the purchase order(s) to which the invoiced service fees relate at the address and contact information designated on my company's Dealer Designation form as provided to the Cooperative administrator.** ** If Vendor authorizes a b/11/ng agent or Designated Dealer(s} to receive and process service fee Invoices, In accordance with the General Terms and Conditions of the Contract, Vendor speclflcally acknowledges and agrees that nothing In that designation shall relieve Vendor of Its responslbllltles and obllgatlons under the Contract lncludlng, but not 1/mlted to, payment of all service fees under any Contract awarded Vendor.
ProPQsal form~ CONSfv.06.14. 2018
8-16-22 I 4E-50
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12007 Research Boulevard· Austin, Texas _78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • byytuwd,com FELONY CONVICTION DISCLOSURE AND DE~RMENT CERTIFICATION
FELONY CONVICTION DISCLOSURE
Subsection (a) of Section 44.034 of the Texas Education Code (Notification of Criminal History of Contractor) states: "A person or business entity that enters Into a contract with a school district must give advance notice to the district if the person or an owner or operator has been convicted of a felony. Toe notice must include a general description of the conduct resulting in the conviction of a felony."
Section 44.034 further states in Subsection (b): "A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract." Please check <:v'.l one of the foUowlng:
D My company is a publicly-held corporation. (Advance notice requirement does not apply to publicly-held corporation.) Iii My company ls not owned or operated by anyone who has been convicted of a felony.
D My company is owned/operated by the following individual(s) who has/have been convicted of a felony:
Name of Felon(s): ------------------------------ ---
Details of Conviction(s): _ _ _____________________________ _ By signature below, I certify that the above information Is true, complete and accurate and that I am authorized by my company to make this certification.
Musco Sports Lighting, LLC
Company Name
James M. Hansen
Printed Name
DEBARMENT CERTIFICATION
Neither my company nor an owner or principal of my company has been debarred, suspended or otherwise made inellgible for participation In Federal Assistance programs under Executive Order 12549, "Debarment and Suspension," as described In the Federal Register and Rules and Regulations. Neither my company nor an owner or principal of my company is currently listed on the government-wide exclusions In SAM, debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority. My company agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from my company if my company or an owner or principal Is later listed on the government-wide exclusions In SAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority.
By signature below, I certify that the above is true, complete and accurate and that I am authorized by my company to make this certification.
Musco Sports Lighting, LLC
Company Name
James M. Hansen
Printed Name
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12007. Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buyboard,com
RESIDENT /NONRESIDENT CERTIFICATION
Chapter 2252, Subchapter A, of the Texas Government Code establishes certain requirements applicable to proposers who are not Texas residents. Under the statute, a "resident" proposer is a person whose principal place of business Is in Texas, • including a contractor whose ultimate parent company or majority owner has its principal place of business in Texas. A "nonresident" proposer is a person who is not a Texas resident. Please indicate the status of your company as a "resident" proposer or a "nonresident" proposer under these definitions.
Please check <{> one of the following:
D I certify that my company is a Resident Proposer.
111 I certify that my company is a Nonresident Proposer.
If your company is a Nonresident Proposer, you must provide the following Information for your resident state (the state in which your company's principal place of business ls located):
Musco Sports Lighting, LLC 100 1st Ave West
Company Name
Oskaloosa
City
------------ Address ------
IA 52577
State Zip Code
A. Does your resident state require a proposer whose principal place of business is in Texas to under-price proposers whose resident state is the same as yours by a prescribed amount or percentage to receive a comparable contract? D Yes D No
B. What is the prescrib~d amount or percentage? $ N/ A or N/ A %
VENDOR EMPLOYMENT CERTIFICATION
Section 44.031(b) of the Texas Education Code establishes certain criteria that a school district must consider when determining to whom to award a contract. Among the criteria for certain contracts Is whether the vendor or the vendor's ultimate parent or majority owner (i) has Its principal place of business In Texas; or (ii) employs at least 500 people In Texas.
If neither your company nor the ultimate parent company or majority owner has its principal place of business in Texas, does your company, ultimate parent company, or majority owner employ at least 500 people in Texas? Please check <v'.> one of the fol!owlng:
D Yes 0 No
By signature below, I certify that the information in Sections 1 (Resident/Nonresident Certification) and 2 (Vendor Employment Certification) above Is true, complete and accurate and that I am authorized by my company to make this certification.
Musco Sports Lighting, LLC
Company Name
James M. Hansen
Printed Name
Proposal Forms CONST v,06.14.2013
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12007 Reseurch Boulevard· Austin, Texas 78759-2439 • PH: 800-695·2919 • FAX: 800-211-5454 ' !ll!Y!J~arcf,cqm .
No ISRAEL BOYCOTT CERTIFICATION
Effective September 1, 2017, a Texas governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. (TEX. Gov'r CooE Ch. 2270) "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli•controlled territory, but does not include an action made for ordinary business purposes. TEX. Gov'T CODE §808.001(1).
By signature below, I certify and verify that Vendor does not boycott Israel and will not boycott Israel during the term of any contract awarded under this Proposal Invitation, that this certification Is true, complete and accurate, and that I am authorized by my company to make this certification.
Musco Sports Lighting, LLC
Company Name
James M. Hansen
Printed Name
No EXCLUDED NATION OR FOREIGN TERRORIST ORGANIZATION CERTIFICATION Effective September 1, 2017, Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may not enter into a contract with a company engaged in active business operations with Sudan, Iran, or a foreign terrorist organization - specifically, any company identified on a list prepared and maintained by the Texas Comptroller under Texas Government Code §§806.051, 807.051, or 2252.153. (A company that the U.S. Government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract prohibition.) By signature below, I certify and verify that Vendor Is not on the Texas Comptroller's list identified above; that this certification is true, complete and accurate; and that I am authorized by my company to make this certification.
Musco Sports Lighting, LLC
Company Name
James M. Hansen
Printed Name
Proposal Forms CONST v.06.14.2018
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/JJf/Jll!I!!!!®
12007 Research Boulevard· Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com
HISTORICALLY UNDERUTILIZED BUSINESS CERTIFICATION
A proposer that has been certified as a Historically Underutlllzed Business (also known as a Minority/Women Business Enterprise or "MWBE" and all referred to in this form as a "HUB'') is encouraged to indicate its HUB certification status when responding to this Proposal Invitation. The electronic catalogs will Indicate HUB certifications for vendors that properly Indicate and document their HUB certification on this form.
Please check {Y) all that apply:
0 I certify that my company has been certified as a HUB In the following categories:
D Minority Owned Business
D Women Owned Business
D Service-Disabled Veteran Owned Business (veteran defined by 38 u.s.c. §101(2), who has a service-connected disability as defined by 38 u.s.c. § 101(16), and who has a disability rating of 200/o or more as determined by the U. S. Department of Veterans Affairs or Department of Defense)
Certification Number:
Name of Certifying Agency:
0 My company has NOT been certified as a HUB.
By signature below, I certify that the above is true, complete and accurate and that I am authorized by my company to make this certification.
Musco Sports Lighting, LLC
Company Name
James M. Hansen
Proposal Forms CONST v.06.14.20I8
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12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919_ • FAX: 800-211-5454 • buyboard.com CONSTRUCTION-RELATED Goops AND SERVICES AFFIRMATION
A contract awarded under this Proposal Invitation covers only the specific goods and services awarded by the BuyBoard. As explained in the BuyBoard Procurement and Construction Related Goods and Services Advisory for Texas Members ("Advisory"), Texas law prohibits the procurement of architecture or engineering services through a purchasing cooperative. This BuyBoard contract does not include such services. Architecture or engineering services must be procured by a Cooperative member separately, in accordance with the Professional Services Procurement Act (Chapter 2254 of the Texas Government Code) and other applicable law and local policy.
The Advisory, available at buyboard,com/Vendor/Resources,aspx, provides an overview of certain legal requirements that are potentially relevant to a Cooperative member's procurement of construction or construction-related goods and services, including those for projects that may Involve or require architecture, engineering or independent testing services. A copy of the Advisory can also be provided upon request.
By signature below, the undersigned affirms that Proposer has obtained a copy of the Advisory, has read and understands the Advisory, and is authorized by Proposer to make this affirmation. If Proposer sells construction-related goods or services to a Cooperative member under a BuyBoard contract awarded under this Proposal Invitation, Proposer will comply with the Advisory and applicable legal requirements, make a good faith effort to make its Cooperative member customers or potential Cooperative member customers aware of such requirements, and provide a Cooperative member with a copy of the Advisory before executing a Member Construction Contract with the member or accepting the member's purchase order for construction-related goods or services, whichever comes first.
Musco Sports Lighting, LLC
Company Name
James M. Hansen
Printed Name
12/18/2018
Date
Proposal Forms CONST v.06. M.2018
8-16-22 I 4E-55
/j!J!Jl!!!'!!.!!® 12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buybot1rd1com
DEVIATION AND COMPLIANCE
If your company intends to deviate from the General Terms and Conditions, Proposal Specifications or other requirements associated with this Proposal Invitation, you MUST list all such deviations on this form, and provide complete and detailed Information regarding the deviations on this form or an attachment to this form. The Cooperative will consider any deviations In its contract award decision, and reserves the right to accept or reject a proposal based upon any submitted deviation.
In the absence of any deviation identified and described In accordance with the above, your company must fully comply with the General Terms and Conditions, Proposal Specifications and all other requirements associated with this Proposal Invitation if awarded a contract under this Proposal Invitation. A deviation will not be effective unless accepted by the Cooperative, The Cooperative may, in its sole discretion, seek clarification from and/or communicate with Proposer(s) regarding any submitted deviation, consistent with general procurement principles of fair competition, The Cooperative reserves the right to accept or reject a proposal based upon any submitted deviation, Please check Cy') one of the following: Deviations presented by the vendor have beeri accepted by BuyBoard.
Connie W Burkett, C TSBO
D No; Deviations
lil Yes; Deviations
BuyBoard Contract Administrator
List and fully explain any deviations you are submitting:
In Section E , Conlract Performance, Item 5., Packaging. Transportation. and Delivery, on page 62 of 71, substitute the following language: "within ten (10) business days after receipt of Cooperative member's purchase order" wllh "wllhln four (4) to six (6) weeks from receipt of a purchase order and approved submitlals." PLEASE PROVIDE THE FOLLOWING INFORMATION:
1. Shipping Via: D Common Carrier ii Company Truck D Prepaid and Add to Invoice D Other:
2. Payment Terms: [j] Net 30 days D 1 % In 10/Net 30 days D Other:
3. Number of Days for Delivery: 20-30 ARO
4. Vendor Reference/Quote Number: _1_9_6_2_9_ 0 _____ _ s. state your return policy: No returns, repairs are covered by Musco's Warranty Department
6. Are electronic payments acceptable? li!Yes D No
7. Are credit card payments acceptable? Yes [j] No
Musco S orts Lighting, LLC
James M. Hansen
Printed Name
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12007 Research Boulevard • Austin,_ Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • t>.\J.tQoa11&._Qm
LOCATION/A UTH QRIZ,ED SE LER LISTINGS
If you have more than one loc.ation/authorized seller that will service a contract awarded under this Proposal Invitation, please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary.
NOTE: Awarded vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders, and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract. If you are a product manufacturer and wish to designate Designated Dealers as defined in the General Terms and Conditions to receive Cooperative member Purchase Orders on your behalf, you must complete the Manufacturer Designated Dealer form.
Musco Sports Lighting, LLC (Sales Office)
---'--------- Company Name
400 W Main, Suite #222
Address
Round Rock TX 78664
City
512-246-9211
State Zip
800-37 4-6402
Phone Number Fax Number
Tod Spears, Regional Sales Manager
Contact Person
N/A
Company Name
Address
. City State Zip
Phone Number Fax Number
Contact Person
Pc1ge l9 or 71
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12007 Research Boulevard· Austin, Texas 78759-2439 • PH : 800-695-2919 • FAX: 800-211-5454 • byyboa(d.com
MANUFACTURER DEALER DESIGNATION
If Vendor is a manufacturer that sells products through a dealer network and wishes to designate a dealer or multiple dealers f'Designated Dealers'') to receive Cooperative member Purchase Orders on Vendor's behalf, you must complete this form for each dealer you wish to designate.
Regardless of any Designated Dealers submitted by Vendor, Vendor specifically agrees and acknowledges that any such designations are for Vendor's convenience only and shall not, if Vendor is awarded a Contract, relieve Vendor of any obligations under the Contract, including payment of Cooperative service fees on all Purchase Orders submitted to Vendor or any Designated Dealer. In accordance with the General Terms and Conditions, an awarded Vendor shall remain responsible and liable for all of Its obligations under the Contract and the performance of both Vendor and any of Vendor's Designated Dealers under and in accordance with the Contract and remain subject to all remedies for default thereunder, Including, but not limited to suspension and termination of Vendor's Contract for nonpayment of service fees.
If awarded, Vendor authorizes the Cooperative, in its sole discretion, to list any Vendor Designated Dealers In the BuyBoard system and to receive Purchase Orders directly from Cooperative members on behalf of Vendor. To the extent a Vendor with Designated Dealers receives a Purchase Order directly, it shall be the responsibility of Vendor to appropriately process such Purchase Order in accordance with the Contract, Including but not limited to timely forwarding such Purchase Order to a Designated Dealer for processing.
The Cooperative reserves the right, in its sole discretion, to refuse addition of, or request removal of, any Designated Dealer, and Vendor agrees to Immediately require such Designated Dealer to cease accepting Purchase Orders or otherwise acting on Vendor's behalf under the Contract. Further, the Cooperative's administrator shall be authorized to remove or suspend any or all Designated Dealers from the BuyBoard at any time In Its sole discretion.
If you wish to designate a dealer to service a contract awarded under this Proposal Invitation, please list the Designated Dealer below and have this form signed by an official of your company authorized to make such designation. If you wish to designate multiple dealers, please duplicate this form as necessary.
N/A
Designated Dealer Name
Designated Dealer Address
City State Zip
Phone Number Fax Number
Email address Designated Dealer Tax ID Number* (*attach W-9) Designated Dealer Contact Person
Musco Sports Lighting, LLC
Your Company Name
Proposal forms CONST v.06.14.2018
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12007 Research Boulevard• Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • byy!Jo,nd.com The Cooperative (referred to as "Texas Cooperative" in this form and in the State Service Designation form) offers vendors the opportunity to service its members throughout the entire State of Texas. If you do not plan to service all Texas Cooperative members statewide, you must indicate the specific regions you will service on this form. If you propose to serve different regions for different products or services Included In your proposal, you must complete and submit a separate Texas Regional Service Designation form for each group of products and clearly Indicate the products or services to which the designation app//es In the space provided at the end of this form. By designating a region or regions, you are certifying that you are authorized and w/11/ng to provide the proposed products and services In those regions. Designating regions In which you are either unable or unw//1/ng to provide the specified products and services shall be grounds for either rejection of your proposal or, If awarde~ termination of your Contract. Additionally, if you do not plan to service Texas Cooperative members (i.e., if you will service only states other than Texas), you must so indicate on this form.
Regional Education Service Centers ~ I will service Texas ... , . Cooperative members
statewide.
□ I will not service Texas
Cooperative members
statewide. I will only
service members in the
regions checked below:
~ H~1d,nuu:t~1J □ 1 Edinburg
□ 2 Corpus Christi
□ 3 Victoria
I □ 4 Houston
□ 5 Beaumont
□ 6 Huntsville
□ 7 Kilgore
□ 8 Mount Pleasant
□ 9 Wichita Falls
□ 10 Richardson
□ 11 Fort Worth
. ... ,.. ' , ·· ·;t, • - ·I ! .:~:·~ .. i
□ 12 Waco
□ 13 Austin
□ 14 Abilene
□ 15 San Angelo
□ 16 Amarillo
Musco S orts Lighting, LLC □ 17 Lubbock
□ 18 Midland
□ 19 El Paso
□ 20 San Antonio
Sign or zed Company Official
James M. Hansen □ I will not service members
Printed Name of the Texas Cooperative.
Page .ll of /1
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12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • !;iuybparcj,.s;Qm_ If this Texas Regional Service Designation form applies to only one or some of the products and services proposed by Vendor, list the products and services to which this form applies here:
Pc1ge 22 of 71
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12007 Rcsca_~ch Bou:evard • Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 'MQQ~q:J,~rJ.O.l STATE SERVICE DE~UiNATIQN
The Cooperative offers vendors the opportunity to service other goverrmental entities in the United States, including intergovernmental purchasing cooperatives such as the National Purchasing Cooperative BuyBoard. You must complete this form if you plan to service the entire United States, or will service only the specific states indicated. (Note: If you plan to service Texas Cooperative members, be sure that you complete the Texas Regional Se,vice Designation form.) If you serve different states for different products or services Included In your proposal, you must complete and submit a separate State Service Designation form for each group of products and clearly Indicate the products or services to which the designation applies In the space provided at the end of this form. By designating a state or states, you are certifying that you are authorized and w/11/ng to provide the proposed products and services In those states. Designating states In which you are either unable or unwl/1/ng to provide the specified products and services shall be grounds for either rejection of your proposal or, If awarded, termination of your Contract.
I will service all states in the United States.
O I will not service all states in the United States. I will service only the states checked below.
D Alabama
D Alaska
D Arizona
D Arkansas
D California (Public Contract Code 20118 & 20652)
D Colorado
D Connecticut
D Delaware
D District of Columbia
D Florida
D Georgia
D Hawaii
0 Idaho
D Illinois
D Indiana
D Iowa
D Kansas
D Kentucky
D Louisiana
D Maine
D Maryland
D Massachusetts
D Michigan
D Minnesota
D Mississippi
D Missouri
D Montana
Pdge 23 or 71
D Nebraska
0 Nevada
0 New Hampshire
0 New Jersey
0 New Mexico
D New York
0 North Carolina
0 North Dakota
Ohio
D Oklahoma
D Oregon
D Pennsylvania
0 Rhode Island
D South Carolina
0 South Dakota
D Tennessee
D Texas
0 Utah
D Vermont
D Virginia
D Washington
D West Virginia
D Wisconsin
D Wyoming
Pronos~l ~o,,ns CONSI v 06 M.).OIK
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12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-595-2919 • FAX: 800-211-5454 • buyboard.com This form will be used to ensure that you can service other governmental entities throughout the United States as indicated. Your signature below confirms that you understand your service commitments during the term of a contract awarded under this proposal.
Musco Sports Lighting, LLC
Company Name
James M. Hansen
Printed Name
If this State Service Designation form applies to only one or some of the products and services proposed by Vendor, list the products and services to which this form applies here:
Paye 24 of 71
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12007 Research Boulevard· Austin, Texas 78759-2439 • PH: 800-695-2919 • r-AX: 800-211-5454 • lll,i.~g_,i;i1m
RAWARDAGRE
In accordance with the Terms and Conditions associated with this Proposal Invitation, a contract awarded under this Proposal Invitation may be "piggy-backed" by another governmental entity. The National Purchasing Cooperative is an intergovernmental purchasing cooperative formed by certain school districts outside of Texas to serve its members throughout the United States. If you agree to be considered for a piggy-back award by the National Purchasing Cooperative, you agree to the following terms and agree to serve National Purchasing Cooperative members in the states you have indicated on the State Service Designation form, in your Proposal.
By signing this form, Proposer (referred to in this Agreement as "Vendor") agrees as follows:
1. Vendor acknowledges that if The Local Government Purchasing Cooperative f'Texas Cooperative") awards Vendor a contract under this Proposal Invitation ("Underlying Award"), the National Purchasing Cooperative ("National Cooperative") may - but is not required to - "piggy-back" on or re-award all or a portion of that Underlying Award ("Piggy-Back Award").
By signing this National Cooperative Vendor Award Agreement ("Agreement"), Vendor accepts and agrees to be bound by any such Piggy-Back Award as provided for herein.
2. In the event National Cooperative awards Vendor a Piggy-Back Award, the National Cooperative Administrator ("BuyBoard Administrator") will notify Vendor in writing of such Piggy-Back Award, which award shall commence on the effective date stated in the Notice and end on the expiration date of the Underlying Award, subject to annual renewals as authorized in writing by the BuyBoard Administrator. Vendor agrees that no further signature or other action is required of Vendor in order for the Piggy-Back Award and this Agreement to be binding upon Vendor. Vendor further agrees that no interlineations or changes to this Agreement by Vendor will be binding on National Cooperative, unless such changes are agreed to by its BuyBoard Administrator in writing.
3. Vendor agrees that it shall offer its goods and services to National Cooperative members at the same unit pricing and same general terms and conditions, subject to applicable state laws in the state of purchase, as required by the Underlying Award. However, nothing in this Agreement prevents Vendor from offering National Cooperative members better (i.e., lower) competitive pricing and more favorable terms and conditions than those in the Underlying Award.
4. Vendor hereby agrees and confirms that it will serve those states it has designated on the State Service Designation Form of this Proposal Invitation. Any changes to the states designated on the State Service Designation Form must be approved in writing by the BuyBoard Administrator.
5. Vendor agrees to pay National Cooperative the service fee provided for in the Underlying Award based on the amount of purchases generated from National Cooperative members through the Piggy-Back Award. Vendor shall remit payment to National Cooperative on such schedule as it specifies (which shall not be more often than monthly). Further, upon request, Vendor shall provide National Cooperative with copies of all purchase orders generated from National Cooperative members for purposes of reviewing and verifying purchase activity. Vendor further agrees that National Cooperative shall have the right, upon reasonable written notice, to review Vendor's records pertaining to purchases made by National Cooperative members in order to verify the accuracy of service fees.
6. Vendor agrees that the Underlying Award, including Its General Terms and Conditions, are adopted by reference to the fullest extent such provisions can reasonably apply to the post-proposal/contract award phase. The rights and responsibilities that would ordinarily inure to the Texas Cooperative pursuant to the Underlying Award shall inure to National Cooperative; and, conversely, the rights and responsibilities that would ordinarily Inure to Vendor in the Underlying Award shall inure to Ve_ndor In this Agreement. Vendor recognizes and agrees that Vendor and National Cooperative are the only parties to this Agreement, and that nothing in this Agreement has application to other third parties, including the Texas Cooperative. ln the event of conflict between this Agreement and the terms of the Underlying Award, the terms of this Agreement shall control, and then only lo lh~ t:xlent necessary to reconcile the conflict.
Propos,11 Forms CONST v.06. M.7018
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/JJilJ!!l!!tJ®
12007 Research Boulevard· Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800·211-5454 • buyboard,com
7. This Agreement shall be governed and construed in accordance with the laws o~the State of Rhode Island and venue for any dispute shall lie in the federal-district court of Alexandria, Virginia.
8. Vendor acknowledges and agrees that the award of a Piggy-Back Award is within the sole discretion of National Cooperative, and that this Agreement does not take effect unless and until National Cooperative awards Vendor a PiggyBack Award and the BuyBoard Administrator notifies Vendor In writing of such Piggy-Back Award as provided for herein.
WHEREFORE, by signing below Vendor agrees to the foregoing and warrants that It has the authority to enter into this Agreement.
Musco Sports Lighting, LLC
12/18/2018
Date
592-19
Proposal Invitation Number
James M. Hansen
Printed Name of Authorized Company Official
Proposal Forms CONST v.06.14.2018
8-16-22 / 4E-64
/JJJr/.!!i!L!f
1?007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • ~~Y~filJ!J.i.;om FEDERAL ANO SrATE/ PURCHASl,MiiCOO.NRATlV~ ExPEBlffif:E The Cooperative strives to provide its members with the best services and products at the best prices available from vendors with the technical resources and ability to serve Cooperative members. Please respond to the following questions.
1. Provide the dollar value of sales to or through purchasing cooperatives at or based on an established catalog or market price during the previous 12-month period or the last fiscal year: $_14.700.000 ... . (The period of the 12 month period is _J_!_".~ary 2011 j December 201r . In the event that a dollar value is not an appropriate measure of the sales, provide and describe your own measure of the sales of the item(s).
2. By submitting a proposal, you agree that, based on your written discounting policies, the discounts you offer the Cooperative are equal to or better than the best price you offer other purchasing cooperatives for the same items under equivalent circumstances.
3. Provide the information requested below for other purchasing cooperatives for which Proposer currently serves, or in the past has served, as an awarded vendor. Rows should be added to accommodate as many purchasing cooperatives as required.
CURRENT FORMER VENDOR (Y/N)7 - AWARDED
PURCHASING VENDOR? IF YES, LIST YEARS COMMODITY
GROUP (Y/N) AS VENDOR CATEGORY(IES)
1. Federal General Services Administration N N ·-- - ··-- - 2. T-PASS (State ofTexas) N N
3. U.S. Communities Purchasing Alliance - - - -- - ., - - N N
4. National IPA/TCPN - --·--·-
N N
-- ,. __
5. Houston-Galveston Area Council (HGAC) N N
6. Sourcewell (Formerly NJPA) y Alt\!C~ F,oltl COUit :o,,,t P Jlti•19 l,.nl .. igttt,~ Sy--,•,,n1~
7. E&I Cooperative N N --
8. The Interlocal Purchasing System (TIPS) y Sports Facility Lighting
9. Other See Attached -
0 MY COMPANY DOES NOT CURRENTLY HAVE ANY OF THE ABOVE OR SIMILAR TYPE CONTRACTS.
CURRENT 8.UYBOARD VENDORS
-
If you are a current BuyBoard vendor in the same contract category as proposed in this Proposal Invitation, Indicate the discount for your current BuyBoard contract and the proposed discount in this Proposal. Explain any difference between your current and proposed discounts.
Current Discount (% ): Price per contract Proposed Discount (% }: Price per contracl . .. - --- ~: ~s Musco is an en~l~e_ered:~:!l.'!!"...d~!.~~stem, pricing is per the representalive field in Ille conlracl .. - • -----------------
Proposal Forms CONST v.06.14.lOIII
l'age U ot /t
8-16-22 I 4E-65
[Jlf/l!!!i!.!f!® _ 1~007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800·211-5454 • buyboard.com By signature below, I certify that the above is true, complete and accurate and that I am authorized by my company to make this certification.
Musco Sports Lighting, LLC
Company Name
James M. Hansen
Printed Name
Proposal Forms CONST v.06.14,2018
8-16-22 I 4E-66
Buy Board Federal and State/Purchasing Coope.rative Experience
3. Provide information requested below for other purchasing cooperatives for which Proposer currently services, or in the past has served, as an awarded vendor. Rows should be added to accommodate as many purchasing cooperatives as required.
C1111-cnt Fo1111ci• Vendor
Vendor? (YIN)? - If yes, list
Pun:lmsinii; Group {YIN) years as vendor Awarded Commodity Catcaory(ics) lGPA y Athletic Field/Court and Parkinfl Lot Liahtina
Costars y Maintenance, Repair & Operation Eaulpmment & Supplies (MRO) James Madison University (VA) y Theatrical. Athletic Field and Speciality Liahting Kevstone Purchasin~ Network y Athletic Field/Court and Parkina Lot Liahtina Kina County Director's Association (WA) y Sports Field/Court Lighting 8-16-22 / 4E-67
/J!J!J!!!'!lfJ!®
12007 Research Boulevard· Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • puyboard,com
GOVERNMENTAL REFERENCES
For your Proposal to be considered, you must supply a minimum of five (5) individual governmental entity references. The Cooperative may contact any and all references provided as part of the Proposal evaluation. Provide the information requested below, including the existin"g price/discounts you offer each customer. The Cooperative may determine whether prices/discounts are fair and reasonable by comparing prices/discounts stated in your Proposal with the prices/discounts you offer other governmental customers. Attach additional pages If necessary.
Quantity/
Entity Name contact Phone# Email Address Discount Volume l. City of Grapevine, Kevin Mitchell, 817-410-3347, [email protected], Price per BuyBoard 2_ City of El Paso, Paula Powell, 915-212-7297, [email protected], Price per BuyBoard 3_ City of Round Rock, Rick Atkins, 512-341-3344, [email protected], Price per BuyBoard 4_ City of Irving, Mike Griffith, 972-721-2501, [email protected], Price per BuyBoard s. San Angelo ISO, Brent Mccallie, 806-683-5653, [email protected], Price per BuyBoard Do you ever modify your written policies or standard governmental sales practices as identified in the above chart to give better discounts (lower prices) than indicated? YES D NO Ii] If YES, please explain:
By signature below, I certify that the above Is true and correct and that I am authorized by my company to make this certification.
Musco Sp rts Lighting, LLC
Sign rized Company Official
James M. Hansen
Printed Name
Proposal Forms CONSf v.06,14.2018
8-16-22 I 4E-68
/jlflJl!J!l!rJJ®
12007 Research Boulevard • Austin1_Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 ' i!YYQ.Q(l!'(Ll;QJIJ
MARKETING SJRATEGX
For your Proposal to be considered you must submit the Marketing Strategy '>'.'OU will use If the Coor:ierative accepts all or part of your Proposal. _ fe: Explain liow ~llr t::IJ/h/JIIIY WIii, /n/daHy Inform Cooperative mem/Ers o7. r._o'/Ji IJµK!.i"ll~ ~ - r. '. ~ ~ ¥.Qll*-1, titJ!.J/;J_to su/!)port the /Ju¥, ,, e ura • _ ol.th co ti • n. • .) Attach additional pages if necessary.
Musco Sports Lighting markets our products through tradeshows, conventions, direct mall and advertising. Musco does targeted, personalized marketing promotions to specific customer groups and would be able lo provide Information on Buy Board as appropriate in those promotions.
Musco's direct sales team will provide eligible entities with literature and education on the benefits of Buy Board. Musco's sales team will receive on going training and support on best practices for selling projects through Buy Board.
Musco Sports Lighting, LLC
,..
James M. Hansen
Printed Name
Proposal Forms CONST v.06.14.2018
8-16-22 I 4E-69
'/JJJ!l!!l!.'!J!®
12007 Research Boulevard· Austin, Texas 78759-2439 • PH: BQ0-695-2919 • FAX: 800-211-5454 • p_lJtli~om
CO FIDENTIAL PRIETARY INEORMATION
A. Put,1,ic Disclosure Laws
All Proposals, forms, documentation, or other materials submitted by Vendor to the Cooperative in response to this Proposal Invitation, including catalogs and pricelists, may be subject to the disclosure requirements of the Texas Public Information Act (Texas Government Code chapter 552.001, et seq.) or similar disclosure law. Proposer must clearly identify on this form any information In its Proposal (including forms, documentation, or other materials submitted with the Proposal) that Proposer considers proprietary or confidential. If Proposer fails to properly identify the information, the Cooperative shall have no obligation to notify Vendor or seek protection of such information from public disclosure should a member of the public or other third party request access to the Information under the Texas Public Information Act or similar disclosure law. Proposer will be notified of any third party request for information in a Proposal that Proposer has identified in this form as proprietary or confidential.
Does your Proposal (including forms, documentation, or other materials submitted with the Proposal) contain information which Vendor considers proprietary or confidential?
Elease check CY'.> one of the to!owics:
NO, I certify that none of the information included with this Proposal is considered confidential or proprietary. □ YES, I certify that this Proposal contains information considered confidential or proprietary and all such information is specifically identified on this form.
If you responded "YES", you must identify below the specific information you consider confidential or proprietary, List each page number, form number, or other information sufficient to make the information readily identifiable. The Cooperative and its Administrator will not be responsible for a Proposer's failure to clearly identify information considered confidential or proprietary. Further, by submitting a Proposal, Proposer acknowledges that the Cooperative and its Administrator will disclose information when required by law, even if such information has been identified herein as information the vendor considers confidential or proprietary.
Confidential / Proprietary Information:
(Attach additional sheets if needed.)
Proposal Forms CONS'I v.0G.14.2018
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/llw..'l!!.!!.fr
12007 Research Boulevard· Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211·5'154 • RYYb.20JllQ!ll e, copvrlght InformatJon
Does your Proposal (including forms, documentation, or other materials submitted with the Proposal) contain copyright information?
Please check Cv'.) one of the following:
[al
□
NO, Proposal (Including forms, documentation, or other materials submitted with the Proposal) does not contain copyright information.
YES, Proposal (including forms, documentation, or other materials submitted with the Proposal) does contain copyright information.
If you responded "YES", identify below the specific documents or pages containing copyright information.
Copyright Information:--------------------------------
(Attach additional sheets ,rneeded.)
c. consent to Release Confidentlal/proprietarv££opyrlght Information to BuyBoard Members BuyBoard members (Cooperative and nonprofit members) seeking to make purchases through the BuyBoard may wish to view information included in the Proposals of awarded Vendors. If you identified information on this form as confidential, proprietary, or subject to copyright, and you are awarded a BuyBoard contract, your acceptance of the BuyBoard contract award constitutes your consent to the disclosure of such information to BuyBoard members, including posting of such Information on the secure BuyBoard website for members. Note: Neither the Cooperative nor its Administrator will be responsible for the use or distribution of information by BuyBoard members or any other party. p. consent to Release Proposal Tabulatlon
Notwithstanding anything in this Confidential/Proprietary Information form to the contrary, by submitting a Proposal, Vendor consents and agrees that, upon Contract award, the Cooperative may publicaily release, including posting on the public BuyBoard website, a copy of the proposal tabulation for the Contract including Vendor name; proposed catalog/pricelist name(s); proposed percentage discount(s), hourly labor rate(s), or other specified pricing; and Vendor award or non-award information.
By signature below, I certify that the information in this form is true, complete, and accurate and that I am authorized by my company to make this certification and all consents and agreements contained herein.
Musco Sports Lighting, LLC
f
Sign zed Company Official
James M. Hansen
Printed Name
12/18/2018
Date
Proposal Forms CONST v.06.14.2018
8-16-22 / 4E-71
fJJ!Jl!!!l!lI!®
12007 Research Boulevard· Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • bY.Y.D.Qi.!td.&Qlll
VENDO BUSINESS NAME
By submitting a Proposal, Proposer is seeking to enter into a legal contract with the Cooperative. As such, a Proposer must be an individual or legal business entity capable of entering Into a binding contract. Proposers, must completely and accurately provide the Information requested below or your Proposal may be deemed non-responsive.
Name of Proposing Company: _M_u_sc_o_Sp_o_rts_L __ ,g_~.,_lng_._LL_c ___________________ _ (list the /!l.isf name of the company seeking to contract with the Cooperative. Do !iQI list an assumed name, dba, aka, etc. here. Such information may be provided below. If you are submitting a joint proposal with another entity to provide the same proposed goods or services, each submitting entity should complete a separate vendor information form. Separately operating legal business entities, even ,t affiliated entl1ies, which propose to provide goads or ser ices separately must submit their own Proposals.) EJgi!Se check Cx'J oneof tlJ.sJQli.Q¥ti!l!l;
T_xpe of Business:
Individual/Sole Proprietor
Corporation
Limited Liability Company
Partnership
Other
X
If other, identify _________ _
State of Incorporation (,f appl cable): _l_o_w_a __________ _ Ust the Name(s) by which Vendor, if awarded, wishes to be identified on the BuyBoard: (Note: If different than the Name of Proposing Company listed above, only valid trade names (dba, a.Ira, etc,) of the Proposti1g Company may be used and a copy of your Assumed Name CertiRcate(s), if applicable, must be attached.)
Prop1>5~I forms C:ONSI v.06. 14.2018
Pdg~ 33 or 71
8-16-22 I 4E-72
Request for Taxpayer
Identification Number and Certification Form W•9
(Rev. October 2018)
Department of the Troasury
Internal Revtlllue Service ► Go to www.irs.gov/FormW9 for instructions and the latest information. -~-1 -,N-•-m-o""(a-s""sho,_w_n~o··-n-yo_u_r,..ln-co_m_e_r·-ax_ r_o"'"tu_m.,.),.,.N.,..a_m_o.,.l~ .... ,equlra(l on thl~ lino: do not leave this lino blank, Give Form to the
requester. Do not
send to the IRS.
Musco Corporation
2 Buslnes• name/disregarded entity name, If dKfnrent from above Musco Sports Lighting, LLC
"' 3 Check appropriate box for federal tax classlflcation of the person whose name Is entered on tine 1. Check only one of the t following seven boJ<es.
C
0 .; e
0 lndlvldual/aole proprietor or
single-member LLC
0 C Co•porallon 0 S Corporation 0 Partnership 0 Trust/estate 4 EKemplions (codes apply only to
certeln onlities, not individual•; soo Instructions on page 3):
Exempt payee code (if any) 5
i: ~ 0 Lfmlted liability company. Enter the tex classification (C=C corporation, S=S corporation, P=Partnershlp) ► __ _ ! 2 Note: Check the appropriate boK In the line above for Iha IIIK clusl!lcatlon of the slngle•member owner. Oo not check Exemption from FATCAreportlng c: ti LLC If the LLC is clossifled as a singte-momber LLC that Is di~regarded from the owner unless Iha owner of Iha LLC Is ·c .5 anather LLC that Is not disregarded t,om the owner ror U.S. federal tax purpose,. Otherwise, a single-member LLC that code (If any) IL ~ is dlsrogordod from tho owner should chock the appropriate box for the tax classlftcntion of ils owner. ·2 Othor(see Instructions) ► l'P•• .. ••m..,,.,,'""""-"""'d•""'u.s.J {6 1-::IS;=-A""'d"'" dre- s""" s (;-- num-,-be-r,""' s,-ree..,.t,..;.en,-d:-a-,- pt.-o-, s""",,a,..o-no..,.,)'=" so-o"'"tn..,.slr-uc.,,.llo_n_s_ -------- Roquaslor's name and address (opUonaQ ~ ..,1,..0~0~1s_t~A~v_e-:W~e,,,,s,_I:.,...P,_O_B_ox_so_s ________________ 1 O Clly, state, and 211> codo Oskaloosa IA 52577
7 List account number(sfhero (opllonal)
FEIN for Item 21s 42-1511754
IN
Enter your TIN In the appropriate box. The TIN provided mu9t match the name given on line 1 to avoid Social aecurlly numb&f backup withholding, For Individuals, this ls generally your soclal security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entitles, It is your employer idenliflcation number (EIN). If you do not have a number, see How to get a TIN, later. or
Note: II the account Is In more than one name, see the Instructions for line 1, Also see What Name and '"E"'m- .. p t_o_•-r""l ,.en""tlfi """c""' at""io_n_n_u_m_""b-er ___ __ Number To Give the Requester for guidelines on whose number to enter. 42 -1107452
Certification
Under penallles of perjury, I certify that:
1, The number shown on this form Is my correct taxpayer Identification number (or I am waiting for a number to be Issued to me); and
2. I am not subject to backup withholding because: (a) I am exempt from backup w"hholdlng, or (b) I have not been no11f ed by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all Interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and
3. I am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting Is correct.
Certification lnatructlons, You must cross out item 2 above if you have bean notified by the IRS lhat you are currently subject to backup withholding because you have failed to report all Interest and dividends on your tax return, For real estate transactions, lletn 2 does not apply. For mortgage Interest paid, acquisition or abandonment of secured property, cancellatlon of dobt, contributions lo an lndMdual retirement arrangement (IAA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must prov'de your correct TIN, See the lnstructlong for Part U, later.
Sign
Here Slgnatu,a ot
U.S. parson ►
General Instructions
Section references are to the Internal ~avenue Code unless otherwise noted.
Future developments. For the latest Information about developments related to Fann W•9 and Its rnstructlons, such as leglslatlon enacted after they were published, go to www.irs.gov/FormW9.
Purpose of Form
An Individual or entity (Form W-9 requester) who Is required to fife an Information return with the IRS must obtain your correct taxpayer Identification number (nN) which may be your soclal security number (SSN). lndlvlduel taxpayer Identification number (ITIN), adoption taxpayer Identification number (ATIN), or employer Identification number (EIN), to report on an Information return the amount paid to you, or other amount reportable on an Information return. Examples of Information returns Include, but are not limited to. the following. • Form 1099-INT (Interest earned or paid)
C~.t. No. 1l)?.31X
Date ► //-/..'J .-.,:,ttJ / ~
• Form 1099-0IV (dividends, Including th~se from stocks or mutual funds)
• Form 1099-MISC (various types of Income, prizes, awards, or gross proceeds)
• Form 1099-B (stock or mutual fund sates and certain other transactions by brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant oard and third party network transactions) • Form 1098 (home mortgage Interest), 1098-E (student loan interest), 1098• T (tuiliori)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person ijnr.ludlng a rnsidA11t alien), to provide your correct TIN.
If you do not 1etum Form W-9 to the requesrer with a TIN, you mlgllt be subject lo backup withholding. See What Is backup withholding, later.
8-16-22 / 4E-73
/jg[;l,!!!J!!!:!® 12007 Research Bo_uleva! d • Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800•211 -5454 • .b..YY~b.oaJg,JQffi
EDGA TION
(2 CFR Part 200 and Appendix II)
When a Cooperative member seeks to procure goods and services using funds under a federal grant or contract, specific federal laws, regulations, and requirements may apply In addition to those under state law. This includes, but is not limited to, the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 CFR 200 (sometimes referred to as the "Uniform Guidance" or new "EDGAR"). All Vendors submitting proposals must complete this EDGAR Certification Form regarding Vendor's willingness and ability to comply with certain requirements which may be applicable to specific Cooperative member purchases using federal grant funds. This completed form will be made available to Cooperative members for their use while considering their purchasing options when using federal grant funds. Cooperative members may also require Vendors to enter into ancillary agreements, in addition to the BuyBoard contract's general terms and conditions, to address the member's specific contractual needs, including contract requirements for a procurement using federal grants or contracts.
For B,ggJ_ of the Items below, Vendor should certify Vendor's agreement and abllity to comply, where appllcable, by having Vendor's authorized representative complete and /nit/al the appl/cable boxes end sign the acknowledgment at the end of this form. If you fall to complete any Item In this form, the Cooperative will consider and may /!st the Vendor's response on the BuyBoerd as "NO," the Vendor Is unable or unwilling to comply. A "NO" response to any of the items may, if applicable, impact the ability of a Cooperative member to urchase from the Vendor using federal funds.
1. Vendor Violation or Breach of Contract Terms:
Contracts for more than the simplified acquisition threshold currently set at $150,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 USC 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.
Provisions regarding Vendor default are included in the BuyBoard General Terms and Conditions, including Section E.18, Remedies for Default and Termination of Contract. Any Contract award will be subject to such BuyBoard General Terms and Conditions, as well as any additional terms and conditions in any Purchase Order, Cooperative member ancillary contract, or Member Construction Contract agreed upon by Vendor and the Cooperative member which must be consistent with and protect the Cooperative member at least to the same extent as the BuyBoard Terms and Conditions.
The remedies under the Contract are in addition to any other remedies that may be available under law or in equity. By submitting a Proposal, you agree to these Vendor violation and breach of contract terms.
2. Termination for Cause or Convenience:
For any Cooperative member purchase or contract in excess of $10,000 made using federal funds, you agree that the following term and condition shall apply:
The Cooperative member may terminate or cancel any purchase order under this Contract at any time, with or without cause, by providing seven (7) business days advance written notice to the Vendor. If this Agreement is terminated in accordance with this Paragraph, the Cooperative member shall only be required to pay Vendor for goods or services delivered to the Cooperative member prior to the termination and not otherwise returned in accordance with Vendor's return policy. If the Cooperative member has paid Vendor for goods or services not yet provided as of the date of termination, Vendor shall immediately refund such payment(s}.
If an alternate provision for termination of a Cooperative member purchase for cause and convenience, including the manner by which it will be effected and the basis for settlement, is included in the Cooperative member's purchase order, ancillary agreement, or Member Construction Contract agreed to by the Vendor, the Cooperative member's provision shall control.
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3. Equal Employment Opportunity:
Except as otherwise provided under 41 CFR Part 60, all Cooperative member purchases or contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 shall be deemed to include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR Part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." The equal opportunity clause provided under 41 CFR 60-1.4(b) Is hereby incorporated by reference. Vendor agrees that such provision applies to any Cooperative member purchase or contract that meets the definition of "federally assisted construction contract" In 41 CFR Part 60-1.3 and Vendor agrees that it shall comply with such provision.
4. Davis-Bacon Act:
When required by Federal program legislation, Vendor agrees that, for all Cooperative member prime construction contracts/purchases in excess of $2,000, Vendor shall comply with the Davis-Bacon Act (40 USC 3141-3144, and 3146- 3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction''). In accordance with the statute, Vendor is required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determinate made by the Secretary of Labor. In addition, Vendor shall pay wages not less than once a week.
Current prevailing wage determinations issued by the Department of Labor are available at w_gQ!,fil),_y. Vendor agrees that, for any purchase to which this requirement applies, the award of the purchase to the Vendor is conditioned upon Vendor's acceptance of the wage determination.
Vendor further agrees that it shall also comply with the Copeland "Anti-Kickback" Act (40 USC 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States''). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work; to give up any part of the compensation to which he or she is otherwise entitled. s. Contract Work Hours and Safety Standards Act:
Where applicable, for all Cooperative member contracts or purchases in excess of $100,000 that Involve the employment of mechanics or laborers, Vendor agrees to comply with 40 USC 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 USC 3702 of the Act, Vendor Is required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work In excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked In excess of 40 hours in the work week. The requirements of 40 USC 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.
6. Right to Inventions Made Under a Contract or Agreement:
If the Cooperative member's Federal award meets the definition of "funding agreement" under 37 CFR 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance or experimental, developmental, or research work under that "funding agreement," the recipient or subreciplent must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any Implementing regulations issued by the awarding agency.
Vendor agrees to comp,ly with the above requirements when applicable.
Proposal forms CONST v 06.14.2013
l'age :35 of 71
8-16-22 / 4E-75
!}lwJ!!l!!f!®
12007 Research Boulevard· Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • PQY.RQ9.[!1.!;Qm
7. Clean Air Act and Federal Water Pollution Control Act:
Clean Air Act (42 USC 7401-7671q.) and the Federal Water Pollution Control Act (33 USC 1251-1387), as amended - Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 USC 7401- 7671q.) and the Federal Water Pollution Control Act, as amended (33 USC 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
When required, Vendor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act and the Federal Water Pollution Control Act.
8, Debarment and Suspension:
Debarment and Suspension (Executive Orders 12549 and 12689) - A contract award (see 2 CFR 180.220) must not be made to parties listed on the government-wide exclusions in the System for Award Management (SAM), in accordance with the 0MB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1966 Comp, p. 189) and 12689 (3 CFR Part 1989 Comp. p. 235), "Debarment and Suspension.'' SAM Exclusions contains the names of parties debarred, suspended, or otherwise excl1,1ded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.
Vendor certifies that Vendor Is not currently listed on the government-wide exclusions in SAM, is not debarred, suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor further agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from Vendor if Vendor is later listed on the government-wide exclusions in SAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order 12549. = = .:.;...,..;~~ ........ .....a~------------------------------ ---
9. Byrd Anti·Lobbying Amendment:
Byrd Anti-Lobbying Amendment (31 USC 1352) -- Vendors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 USC 1352. Each tier must also disclose any lobbying with nonFederal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. As applicable, Vendor agrees to file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment {31 USC 1352);,,,
10. Procurement of Recovered Materials:
For Cooperative member purchases utilizing Federal funds, Vendor agrees to comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act where applicable and provide such information and certifications as a Cooperative member may require to confirm estimates and otherwise comply. Toe requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery, and establishing an affirmative procurement program for procurement of recovered materials id~ntified in the EPA guidelines.
11. Profit as a Separate Element of Price:
For purchases using federal funds in excess of $150,000, a Cooperative member may be required to negotiate profit as a separate element of the price. See, 2 CFR 200.323(b). When required by a Cooperative member, Vendor agrees to provide information and negotiate with thP. Cooperative member regarding profit as a separate element of the price for a particular purchase. However, Vendor agrees that the total price, including profit, charged by Vendor to the Cooperative member shall not exceed the awarded pricing, Including any applicable discount, under Vendor's Cooperative Conlracl.
Propos~I Forms CONST v.06.14.2018
8-16-22 I 4E-76
{jJJu.f!.!!l!.!.f!®
12007 Research Boulevard· Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • bu'lboard.com
12. General Compliance and Cooperation with Cooperative Members:
In addition to the foregoing specific requirements, Vendor agrees, in accepting any Purchase Order from a Cooperative member, it shall make a good faith effort to work with Cooperative members to provide such information and to satisfy such requirements as may apply to a particular Cooperative member purchase or purchases including, but not limited to, applicable recordkeeping and record retention requirements. 1:
, , 'tr I ~edge ,~tt10'61U1m: I I
YES, I agree or I
I Vendor Certification Item No. ·1. NO, I do NOT ai:iree I I Initial
1. Vendor Violation or Breach of Contract Terms YES
2. Termination for Cause or Convenience YES
3. Equal Employment Opportunity YES
4. Davis-Bacon Act YES
5. Contract Work Hours and Safety Standards Act YES
6. Right to Inventions Made Under a Contract or Agreement YES
7. Clean Air Act and Federal Water Pollution Control Act YES
8. Debarment and Suspension YES
9. Byrd Anti-Lobbying Amendment YES
10. Procurement of Recovered Materials YES
11. Profit as a Separate Element of Price YES
12. General Compliance and Cooperation with Cooperative Members YES - By signature below, I certify that the information in this form is true, complete, and accurate and that I am authorized by my company to make this certification and all consents and agreements contained herein.
Musco Sports Lighting, LLC
Sign ure orized Company Official
James M. Hansen
Printed Name
Proposal forms CONST v.06.14.2013
8-16-22 I 4E-77
/Jlw.!!.l!fJ!®
12007 Research Boulevard • Austin, Texas 78759-24_39 • PH: 800-695-2919 • FAX: 800-211-5454 • Q.\!'tQQi!rcJ..s.:illJl The Cooperative will use your responses to the questions below in evaluating your Proposal and technical and financial resources to provide the goods and perform the services ("Work") under the BuyBoard contract contemplated by this Proposal Invitation ("Contract"). Proposers must fully answer each question, numbering your responses to correspo1d to the questions/numbers below, Proposers must complete below or attach your responses to this questionnaire, sign where indicated below, and submit the signed questionnaire and your responses to all questions in one document with your Proposal. You must submit the signed questionnaire and responses with your Proposal or the Proposal will not be considered.
1. list the number of years Proposer has been in business and former business names (if applicable). Note whether your company is currently for sale or involved in any transaction that would significantly alter its business or result in acquisition by another entity.
17 years as Musco Sports Lighting, LLC
25 years prior as Musco Sports Lighting. Inc
2. Describe Proposer's direct experience (not as a subcontractor) performing the work proposed under this contract.
Include a brief description of the projects you have completed for Texas governmental entities in the last 5 years, and include for each the project name, scope, value, and date, and the name of the procuring government entity and entity contact person. Identify the contracts that best represent Proposer's capabilities relative to this contract.
Musco provides materials & project management. Musco also provided installation of the projects by utilitizing a local subcontractor.
Central Park.Turnkey Installation, $783,163, February 2018, Stephan Richardson, City of College Station -·•-------------------------- ----------- --- Meadowmere Park Soccer, Turnkey Installation, $758,021, April 2017, Kevin Mitchell, City of Grapevine Edcouch Elsa High School Football, Turnkey Installation, $300,825, June 2018, Ron Cavazos, Edcouch Elsa ISD _______ '" ______ ------------------------------------
3. Describe the resources Proposer has to manage staff and successfully perform the Work contemplated under this Contract. State the number and summarize the experience of company personnel who may be utilized for the Work, including those who will be available to Cooperative members for assistance with project development, technical issues, and product selection for Work associated with this Contract.
Musco has a staff of over 50 Team Members to help with project management, project development and project selection. Personnel used for these projects are trained and solely devoted to the project management of this projects. They are readily available to all Cooperative members.
Propos~I Forms CONST v.06.14.'-018
8-16-22 / 4E-78
!}JfJ!!l!'!J!"
12007 Res1carct1 Boulevard 'Austin, Texas 78759-2439 • PH: 800-695-2919 • rAX: 800-21i-5454 • tl.u~l.illi1!~,\;..Ql11
4. The Contract does not indude architectural or engineering services, which must be procured separately, outside of the Cooperative, in accordance with ct1apter 2254 of the Texas Government Code (Professional Services Procurement Act).
If you are performing work under the contract on a project that requires the services of an architect or professional engineer, how will you work with a Cooperative member and its designated architect or engineer with respect to services that must be procured outside the contract?
We work with the customer to define what their needs are for each specific pro1ect. We can assist in helping them procure these services separately or work with services they are already working wilh.
5. Describe the tasks and functions that can be completed by Proposer in-house without the use of a subcontractor or other third party.
Project design and management, production of product, installation of parts and services on existing lighting projects.
6. Describe Proposer's financial capability to perform the Contract. State or describe the firm's financial strengm and rating, bonding capacity, and insurance coverage limits. State whether the firm, or any of the firm's past or present owners, principal shareholders or stockholders, or officers, have been a debtor party to a bankruptcy, rec.-eivership, or insolvency proceeding in the last 7 years, and identify any such debtor party by name and relationship to or position with your firm.
Please find attached bank reference letter and bonding letter. None of the parties listed have been a debtor party to a bankruptcy, receivership or insolvency proceeding in the las! 7 years. ------------------------- -----------------··----·--·
7. Does your company have any outstanding financial judgments and/or is it currently in default on any loan or financing agreement? If so, provide detailed information on the nature of such items and prospects for resolution.
Musco has no outstanding financial judgments and/or is not currently in default on <1ny loan or financing agreement. -------------------- ·- --
Prop~dl forms l0NSI v.Ou. l·l.201;1
8-16-22 f 4E-79
!flw!!'!'!Jf
12007 Research Boulevard· Austin, Texas 78759·2439 • PH: 800-695-2919 • FAX: 800-211-5454 • t:•y_y.!2._Qgrd 0gmi
8. List all contracts, if any, in the last 10 years on which Proposer has defaulted, failed to complete or deliver the work, or that have been terminated for any reason . Include any contract for which the surety was notified of a potential claim in regards to a payment or performance bond. For each such contract, provide the project name, scope, value and date and the name of the procuring entity. Fully explain the circumstances of the default, notice to surety, failure to complete or deliver the work, or termination.
Musco has not defaulted.
9. List all litigation or other legal proceedings (including arbitration proceedings and/or claims filed with a surety in regards to a payment or performance bond), if any, in the last 10 years brought against your firm, or any of the firm's past or present owners, principal shareholders or stockholders, officers, agents or employees, that relates to or arises from a contract siroilar to this Contract or the work contemplated under this Contract. Provide the style of the lawsuit or proceeding (name of parties and court or tribunal in which filed), If applicable, nature of the claim, and resolution or current status.
No litigation or other legal proceedings in the last 10 years that relates to or arises from a contract similar to this contract or work.
10. Describe in detail the quality control system Proposer will use, including third party auditing certification, to support the long-term performance and structural strength of the products to be used in a project under the Contract.
All components of the lighting system are UL Listed or UL Classified including poles and the lighting ground electrode and down conductor. The components are also designed in a way that the fixtures withstand winds of 150 mph and maintain alignment.
These examples allows for the product to carry a long term warranty.
11. If the work will require Proposer to tender performance or payment bonds, provide the name of the bonding company or surety that will issue such bonds.
The bonding company that will issue bonds is Travelers Casualty and Surety Company. Please see attached letter ProDOSal Forms CONST v.06.1'1.2018
8· 16-22 I 4E-80
!Jt.w.!!t!':Jr
12007 Research Boulevard· Austin, Texas 78759-2'139 • PH: 800-695-2919 • FAX: 800-211-5'15'1 • J;i.uyboard.corn
12. Describe in detail all documented ~afety issues, if any, that have involved Proposer in the last three (3) years related to the type of work contemplated under this contract. Provide a 3-year history of your firm's workers compensation experience modifier.
Musco does not have any safely issues that would affect this contract, see attached EMR reference letter.
By signature below, I certify that the information contained in and/or attached to this Proposal Invitation Questionnaire in response to the above questions is true and correct and that I am authorized by my company to make this certification.
Musco Sports Lighting, LLC
Proposal Forms CONST v.06.14.2018
8-16-22 I 4E-81
December 7, 2018
The Local Government Purchasing Cooperative
Attn: Director of Cooperative Procurement
12007 Research Blvd.
Austin, TX 78759
To Whom It May Concern:
Wdls Fnrgo Unul,, l\' .A.
Middle Mnrkct Unnking
F8:wo-02M
<,<,<, Wnlnut St.
Des Moines, IA 50:io•J
This letter is in reference to Musco Sports Lighting, LLC a valued client of Wells Fargo Bank, N.A. The executive management team at Musco is well known to us and we consider them to be very capable and of the highest integrity.
Musco Sports Lighting, LLC and its subsidiaries have maintained their banking relationship with us for over 16-years and have handled its depository and credit relationship in an exemplary manner. We provide the Company with a revolving line of credit commitment in an amount of 8-digits (i.e. $10,000,000 or above). Please feel free to contact me at 515-245-8440 if you have any follow up questions.
Sincerely,
~ A,t-__
Casey A. Cason
Senior Vice President
(515) 245-8440
case'y'[email protected]
Wull~ l'.irgo Oilllk, fl.A.
'lbgether we'll go fol'
8-16-22 / 4E-82
REYNOLDS & REYNOLDS INC.
December 19, 2018
The Local Government Purchasing Cooperative
Attn: Procurement Director
12007 Research Blvd.
Austin, TX 78759
Re: Musco Sports Lighting, LLC
BuyBoard Cooperative Purchasing Agreement
To Whom It May Concern:
It has been the privilege of Travelers Casualty and Surety Company of America ("Trovelers")1 to provide surety bonds for Musco Sports lighting, LLC for over 20 years. During that time they have completed and we have bonded projects in the $50,000 - $3,500,000+ (US) range for a wide variety of owners with aggregate capacity in the $40,000,000 range.
It is our opinion that Musco Sports lighting, LLC Is qualified to perform projects in this range. At their request we will give favorable consideration to providing the required performance and payment bonds.
Please note that the decision to issue performance and payment bonds is a matter between Musco Sports Lighting, LLC and Travelers, and will be subject to our standard underwriting at the time of the final bond request, which will include but not be limited to the acceptability of the contract documents, bond forms and financing. We assume no liability to third parties or to you if for any reason we do not execute said bonds.
If you have any questions or need any additional information, please do not hesitate to contact me. s•::~/X__
Dean M. Clark
Attorney-in-Fact
Travelers Casualty and Surety Company of America
'Traveler.; Cusuuhy nnd Sun:cy Cornpany of AmcriL'a is ralcd A-t (Superior) by AM flcsl l'inandul Si1.c Category XIV (SI S Billiun 111 S2.0 llilliun) AM f11.-s1's Ming of A-t+ applies cu certain insurance subsidiaries of Tr..wclcrs 1ha1 an: n1c111hcrs of lhc Travelers Insurance Companies pool, olhcr suhsidimics me included in ano1hcr rn1ing pool or ore scp:irolcly mlcd, l'or n Ii sling of companies mlcd by AM Bcsc and 01hcr mling services visil , ,. . i; ~ 1J Rarings lis1cd. nrc used with pcnnission, and an: suhjccl lo changes by lhc r:uing services For lhc lalcsl nlling, ucccss lllW~k!IW ----1oo·W:1lm1r8trl!t!t;'S11tre-?tlfl • Uc~ Moh1cs, lowu 5030!1--:.!:!.(i.? • (8011) 7<i7-1'12,I • (:i 15) 2-'J•l '1:?.·1 • lt'AX: (SI 5) ?-U-66<,-I www. 11!) noltls-rcJ nulds. com
8-16-22 I 4E-83
Travelers Casualty and Surety Company of America
Travelers Casualty and Surety Company
St. Paul Fire and Marine Insurance Company
POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS: That Travelers Casually and Surely Company or America, Travelers Casualty and Surety Company, and St.
Paul Fire and Marine Insurance Company are corporations duly organized under lhe laws or the State of Connecticut (herein colleclively caI1ed lhe "Companies"), and that the Companies do hereby make. constitute and appoint Doan M. Clark oroes Moines Iowa . their true and lawful Attomey-ln,Facl lo sign. execute. seal and acknowledge any and all bonds, recognizances, conditional undertakings and olher writings obligatory In the nature thereof on behalf or the Companies In their business al guaranteeing lhe fidelity or persons, guaranteeing the performance or contracts and executing or guaranteeing bonds and undertakings required or permitted In any actions or proceedings allowed by law.
IN WITNESS WHEREOF, the Companies have caused this Instrument to be signed. and their corporate seals tobehe1eto affixed. this 3rd day of February, 2017.
Slate or Connecllcul
Clly or Hartford ss
By
On this the 3rd day of February, 2017, before me personally appeared Robert L. Raney, who ackno\'Jledged hlmsell to be the Senior Vice Preslden1 or Travelers Casually and Surely Company or America, Travelers Casualty and Surety Company, and St. Paul Fire and Marine Insurance Company, and that he, as such, being authorized so to do, e,cecuted the foregoing Instrument for the purposes therein contained by signing on behalr orthe corporations by himself as a duly aulhorlzed officer.
In Witness Whereof, I hereunlo set my hand end official seal.
My Commission expires the 30th day or June, 2021 A
~
ro~
Marffi C. Tetreault
c. , ~
Notary Public
This Power or Altomey is granted under and by the authority of the fotlowtng resolultons adopted by the Boards or Directors or Travelers Casualty and Surety Company or America, Travelers Casualty and Surety Company. and SI Paul Fire and Marine Insurance Company, which resolutions are now In full force and effect, reading as follows:
RESOLVED, lhal lhe Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President, any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary may appoint Altome:,,s-ln-Fact and Agents to act for and on behalf or the Company and may give such appointee such authority as Ills or her certificate or authority may prescribe to sign with the Company's name and seal with the Company's seal bonds. recognizances, contracts of Indemnity, and other writings obligatory In tile nature or a bond. recognizance, or condlUonat undertaking, and any ol said officers or the Board or Directors al any time may remove any such appointee and revoke the power given him or her; and II ls
FURTHER RESOLVED, that the Chairman, the President, any Vice Chairman, an:,, Executive Vice President, any Senior Vice President or any Vice President may delegate all or any part or the foregoing authority to one or more officers or employees of this Company, provtded that each such delegation Is In writing end a copy thereor Is r~ed In the office of the Secretary; and II Is FURTHER RESOLVED, that any bond, recogniunce, contract or Indemnity, or writing obllgalOfY In the nature of a bond, recognizance, or conditional undertaking shall be valid and binding upon Iha Company when (a) signed by the President, any Vice Chairman. any Executive Vice President, any Senior Vice President or any Vice President, any Second Vice President, Iha Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary and duly attested and sealed with lhe Company's seal by a Secretary or Assistant Secretary; or (bl duly executed (under seal. II required) by one or more Attomays-fn,Facl and Agents pursuant to lhe power prescr1bed In his or her certlflcete or their certificates or authority or by one or more Company officers pursuant to a written delegation of aulhortty, and tt Is FURTHER RESOLVED, lhat lhe signature of each of the rollov.ing officers President, eny Execullve Vice President, any Senior Vice President, any Vice President. any Assistant Vice President. any Secretary, any Assistant Secretary, and the seal of the Company may be affixed by facsimile to any Power or Attorney or to any certificate relating thereto appointing Resident Vice Presidents, Resident Assistant Secretaries or Attomeys-ln,Fact for purposes only of execullng and auastlng bonds and undertakings and olherwrillngs obligatory In the nature thereof, and any such Power or Attorney or certificate bearing such racslmlle slgnatwe or facsimile seat shall be valid and binding upon the Company and any such power so executed and certlned by such facslmlle signature and facsimile seal shall be valld and binding on the Company In the ruture with respect to any bond or understanding to whlch II ls attached, I, Kevin E. Hughes, the undersigned, Assistant Secretary or Travelers Casualty and Surely Company or Amertca, Travele,s Casualty and Surety Company, and St. Paul Fire and Manne Insurance Company, do hereby certify that the above and foregoing Is a !rue and correcfr:apyof the Power or Allomey executed by said Companies, which remains In full rares and effect, Dated this 19th day of Dacembar , 2018 , .
.
, . ' ..
li<ev1n e. Hughes.Assdant Secretary
To verify the auth,mtldty of this Power of Attome1, pl11au call U$ at J.-800-421 ·3880.
Please refer to th11 abav11-named Attom11y./n•Fact and the de ta/ls of the band to which the power Is attached. 8-16-22 I 4E-84
Empower Results'
July 1, 2018
Carrie i-=er9uson
Musco Sports Lighting. LLC
PO Box 808
Oskaloosa, IA 52577
Dear Carrie,
Below are the updated experience modification factors for Musco. f.ffective Date
Interstate Mod
07/01/2018
07/01/2017
07/01/2016
07/01/2015
07/01/2014
Exp Mod Factor
0,77
0.97 0.90
0 91
0.92 Intrastate Mod - California
07/01/2018 0.81
07/01/2017 1.05
07/01/2016 1.45
07/01/2015 1.44
07/01/2014 0. 78
Please review and contact me with any questions.
Sincerely,
·- Mary Pat Haug, Ml
Sr. Account SpP.ciAlist
:mph
At>11 l{tsk U01u~ 0,1&
•1:!1~ UMcnpc,rt titrno: I su,to #201 O•n.iha NE G8154-2rl:M t •' 40~ 697 57-sJI I m • 1 1.1)~~ o~r• '3(W'1 1 ' " I 10~ e9'l !ii:>Y aM, r,010 c:A l.lr.~n~n No1mh,., oo• ,1Qo:1
8-16-22 / 4E-85
/j!J[J._'!IJ.!!lJf 12007 Research Boulevard· Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buvboard,com
REQUIRED FORMS CHECKLIST
(Please check(-,/) the following)
~: Proposer's Agreement and Signature
Completed: Vendor Contact Information
Com12leted: Felony Conviction Disclosure and Debarment Certification Completed: Resident/Nonresident Certification
Completed: No Israel Boycott Certification
Completed: No Excluded Nation or Foreign Terrorist Organization Certification Completed: Historically Underutilized Business (HUB) Certification) Completed: Construction Related Goods and Services Affirmation Completed: Deviation/Compliance
Completed: Location/ Authorized Seller Listings
Completed: Manufacturer Dealer Designation
Completed: Texas Regional Service Designation
Completed: State Service Designation
Completed: National Purchasing Cooperative Vendor Award Agreement Completed: Federal and State/Purchasing Cooperative Experience Completed: Governmental References
Completed: Marketing Strategy
Completed: Confidential/Proprietary Information
Completed: Vendor Business Name with IRS Form W-9
Completed: EDGAR Vendor Certification
Completed: Proposal Invitation Questionnaire
Completed: Required Forms Checklist
Completed: Proposal Specification Form with Catalogs/Prlcelists and Manufacturer Authorization Letters
~~/1&ftJ/d ~ ttot.b~
Proposal Forms CONST v,OG.11,2018
8-16-22 / 4E-86
/jl![J!!f1!l!J[
Proposal Invitation No. 592-19-Parks and Recreation Equipment and Field Lighting Products (Catalogs/Pricellsts must be submitted with Proposal or Proposal will not be considered•.) NOTE 1: Vendors proposing various manufacturer product lines per line item on the Proposal Speciflcatfon Form must submit the information as follows or proposal may not be considered:
t:Miinufacturers shall be listed 1n alphabetical order
OJendor's must list one specific percentage discount for each Manuracturer listed.
If a vendor's response ta Proposal $pecillcatlon Farm states "please see attachment sheet," all m11n11f11cturers listed on the att111:hmentsheet must indicate per manufacturer the line Item that correlates to Proposal Spe<;illc:ation Form or Vendor's proposal may not be considered, NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and service the brand of equipment submitted, Proposer's responding to this Proposal Invitation should submit an approval letter from each manufacturer. Manufacturer authorization letters must include the regions In which equipment may be sold,
Short Oescri tion
Discount(%) Off
Please state the discount {%) off catalog/prlcelist for Park and N/A NIA N/A catalog/Pricelist for
Park and Playground Playground Equipment, Attachments, and Accessories. % Equipment Catalog/Pricellst MUST be Included or proposal will not be considered.
Discount (%) Off
Please state the discount(%) off catalog/pricelist for Park and N/A N/A NIA Catalag/Pricellst for 2 Park and Playground Playground Sports Equipment, Cat.alog/Pricelist MUST be Included or % Sports Equipment proposal will not be considered.
Discount(%) Off Please state the discount(%) off catalog/pricelist for Park and N/A NIA NIA 3 catalog/Prtcelist for Playground Amenities (tables, benches, litter receptades and % Park and Playground similar related equipment). Cat.alog/Pricellst MUST be Included or Amenities proposal wlll not be considered.
Discount(%) Off Please state the discount(%) off catalog/pricelist for Park and N/A NIA NIA 4 Ci!talog/Pricellst for Playground Drinking Fountains, Attachments, and % Park and Playground Accessories. Catalog/Pricelist MUST be Included or proposal will not be Drinking Fountains considered.
Discount(%) Off
Please state the discount (%) off catalog/prlcelist for Park and N/A NIA NIA 5 catalog/Pricelist for Playground Safety Surfacing Products. Catalog(Pricelist MUST be % Park and Playground Safety Surfacing
Included or proposal will not be considered.
l!IWl!OIW.. lt!IU PROPOSAL SPt;CIFICATtON FORM
I. Catalogs/Prlcehsts are required to be submitted with Proposal Page 43 of 71 8-16-22 I 4E-87
Item
No.
6 7
8 9
10 11
12 /Jil!Jl!!l!!J'
Proposal Invitation No. 592-19-Parks and Recreation Equipment and Field Lighting Products (Catalogs/Pricelists must be submitted w~h Proposal or Proposal will not be coosidered1.) Stat-, Percent(%)
of Discount off State Name of Exceptions to
Short Description Full Description Catalog/Pricelist1 catalog/ Pricelist 1 Discount Discount (%) Off Please state the discount(%) off catalog/pricelist for Park and N/A NIA NIA Catalog/Pricelist for Playground Bikes. Cat.alog/Pricellst MUST be Included or proposal will % Park and Playground Bikes not be considered,
Discount(%) Off N/A NIA Catalog/Pricelist for Please state the discount(%) off catalog/pricelist for Park and N/A Park and Playground Playground Animal Washing Stations, Catalog/Prlcelist MUST be % Animal Washing induded or proposal will not be considered. c:t .. tions -
Discount(%) Off Please state the discount(%} off catalog/prlcelist for Shade N/A N/A N/A Catalog/Pricelist for Canopies and Structures, Attachments, and Accessories. % Shade Canopies and Structures Catalog/Pricelist MUST be included or proposal will not be considered, Discount (%) Off Please state the discount(%) off catalog/prlcellst for Portable N/A NIA catalog/Pricelist for Restrooms, Pre-fabricated Portable Park Buildings and N/A Portable Restrooms, Shelters (picnic shelters, cabins, pavilions and similar related % Portable Park portable buildings). catalog/Pricelist MUST ba tnduded or proposal will Buildings and Shelters not be considered.
Discount(%) Off Please state the discount(%) off catalog/prlcelist for Aquatic N/A N/A NIA Catalog/Pricelist for Playground and Pool Equipment, Attachments, and % Aquatic Playground Accessories. Catalog/Pricelist MUST be included or proposal will not be and Pool Equipment considered.
Discount (%) Off Please state the discount (%) off catalog/prlcelist for Skate Park N/A NIA NIA Catalog/Pricelist for Products, Attachments, and Accessories. catalog/Pricellst MUST % Skate Parks be included or proposal will not be considered, Discount(%) Off Please state the discount(%) off catalog/pricelist for Water Park N/A NIA N/A Catalog/Pricelist for Products, Attachments, and Accessories. Catalog/ Pricellst MUST "lo Water Parks be induded or proposal will not be considered.
PROPOSAL riSlJE PROPOSAL SPfQflCATION FORM
1. Catalogs/Pricelists are required to be submitted with Proposal Page 44 of 71 8-16-22 / 4E-88
10 Item
No,
13 14
15 16
17 18
/JJw.!'!1'1'!"
Proposal Invitation No. 592-19-Parks and Recreation Equipment and Field Lighting Products (Catalogs/Pricelists must be submitted w~h Proposal or Proposal will not be considered'.) St4te Percent (0/o)
of Discount off State Name of Exceptions to
Short Description Full Descriotfon catalog/Prlcelist1 Catalog/ Pricelist1 Discount Discount (%) Off Please state the discount(%} off catalog/pricelist for Lake, River N/A N/A Catalog/Pricelist for and Waterway Equipment (dock floats, decking, waterway N/A % Lake, River and barriers, buoys, markers, and similar related equipment). . Waterway Equipment Catalog/Prlcelist MUST be lnduded or proposal will not be considered, Discount (%) Off N/A N/A
Catalog/Pricelist for Please state the discount (%) off catalog/pricelist for Outdoor N/A Bleacher and seating Systems, Attachments, and Accessories. % Outdoor Bleacher and Seating Systems catalog/Prlcellst MUST be included or proposal wllt not be considered.
Discount (%) Off N/A N/A
Please state the discount(%) off catalog/pricelist for Outdoor NIA Catalog/Pricelist for Scoreboards, Attachments, and Accessories, catalog/Pricelist % Outdoor Scoreboards MUST be Included or proposal will not be considered.
Discount (%) Off NIA N/A
Catalog/Pricelist for Please state the discount (%) off catalog/pricelist for Slgnage and N/A Marquees, Attachments, and Accessories. Catalog/Pricelist MUST % Signage and Marquees be Included or proposal will not be considered.
Discount {%) Off Please state the discount (%) off catdlog/pricelist for Fireworks N/A N/A catalog/Prlcelist for Display Seivlces (services shall include the products, labor, licenses N/A and resources necessary to coordinate and perform such displays for % Fireworks Display Services Cooperative members), Catalog/Pricellst MUST be included or proposal wlll not be con1ldered.
Discount (%) Off N/A N/A
Catalog/Pricelist for All Please state the discount {%) off catalog/pricelist for All Other Parks N/A Other Parks and and Recreation Equipment/Products, Attachments, and % Recreation Accessories. Catalog/Prfcellst MUST be included or proposal will not be Equipment/Products considered,
PRQPQSAL N9JE
1. catalogs/Pricefists are required to be submitted with Proposal Page 45 of 71 PROPOSAL SPECIFICATION FORM 8-16-22 I 4E-89
/Jlw!'!..l!!!y
Proposal Invitation No. S92-19-Parks and Recreation Equipment and Field Lighting Products (Catalogs/Pricelists must be submitted with Proposal or Proposal will not be considered•.) Section ll; Field Llghtin9 Products Vendors shall provide a catalog/ manuractt.rer design IU!'ber, light system fi;(tures, e~1ent end pricing associated with all types of !ield lighting prodtJcts for various t ranille ranges, Prices for light.in (It shal be based on var1ou'i '(ttld speeds (I.e. 90 MPH, 110 MPH, 130 MPtl) a . .,._,.,,--, • .-, ••--•~ k.& • Item
No, ShortDesc tlon
Discount(%) Off
Please state the discount(%) off catalog/pricelist for Football Field Catalog/Pricellst for 19 Football Field lighting Lighting Products, Equipment and related Items, % Products Catalog/P,lcelist MUST be Included or proposal will not be considered, Discount (%) Off
Please state the discount (%) off catalog/prlcelist for Baseball Field Catalog/Pricelist for 0 20 Baseball Field lighting Lighting Products, Equipment and related items. % Products Catalog/Pricelist MUST be induded or proposal will not be considered.
Discount(%) Off
Please state the discount(%) off catalog/pricellst for Softball Field Catalog/Pricelist for 0 21 Softball Field Lighting Lighting Products, Equipment and related items. % Products Catalog/ Price list MUST be In duded or proposal will not be considered, Discount(%) Off
Please state the discount(%) off catalog/pricellst for SOccer Field 0 22 Catalog/Pricelist for Lighting Products, Equipment and related Items. % Soccer Field lighting Products C.talog/Pricelist MUST be included or proposal will not be considered, Discount(%) Off
Please state the discount(%) off catalog/pricellst for Tennis Court 0 23 Catalog/Pricelist for Ughting Products, Equipment and related items. % Tennis Court Lighting Products Catalog/Prlcellst MUST be Included or proposal win not be considered, Discount (%) Off
Please state the discount(%) off catalog/pricelist for All Other 0 24 Catalog/Pricelist for All Lighting Products, Equipment and related Items. % other Field Lighting Products Catalog/Prlcefist MUST be Included or proposal will not be considered, l!B21!'21.6L tHUI 1. Catalogs/Pricelists are required to be submitted with Proposal Page 46 of 71 See Attached Price L st - Musco
Pricing Buy Board R P 591-19-
Musco is an enginee -to-order
design system.
See Attached Price L
Pricing Buy Board RF
Musco Is an englnee
design system.
see Attached Price st • Musco
Pricing Buy Board R P 592-19·
Musco is an enginee d·to-order
design system,
See Attached Price L
Pricing Buy Board R
Musco is an englnee
design system.
See Attached Price LI t - Musco
Pricing Buy Board RF 592-19·
Musco Is an engineer d-to-order
desf n s stem,
see Attached Price U t - Musco
Pricing Buy Board RF 592·19·
Musco is an engineer d-to-order
design system.
PROPOSAL SPEQFJCATJON FOAM
8-16-22 / 4E-90
/Jlw!!J!~!Jt
Proposal Invitation No. 592·19-Parks and Recreation Equipment and Field Lighting Products (Catalogs/Pricelists must be submitted with Proposal or Proposal will not be considered 1 .) acement Parts
Item
No. Short Descri lion
Discount (%) Off
Cata\09/Prlcelist for
25 Repair/Replacement
Parts on Parks and
Recreation Products
Fun Descri tlon
Please state the discount(%} off catalog/pricelist for
Repair/Replacement Parts on Parks and Recreation Products.
C;italog/ Pti<elist MUST be Included or proposal wlfl not be considered. on •JICl Rglr Service for Park aJiit.yg
to ~ hculy labor rate in Item 26.
Item
No.
both Vendor's detailed llstallatloo ra
Not to Exceed Hourly
State Percent (o/a)
of Discount off
Catala / Pricelist'
_____
N/A _ %
Labor Rate for Hourly Labor Rate for Installation/Repair Service of Park and 26 Installation/Repair Playground Equipment and Products· State the Not tq Excaed $ N/ A Service of Park and hourly labor rate for Installation/Repair Service of Equipment and ____ J/Hour Playground Equipment Products.
and Products
Item
No. Short Desc tlon
Discount (%) Off the
Installation Rate for
2 7 Park and Playground
Equipment and
Products
PBPPPl4 NOT■
Full
Please state the disrount {%} off from the Jnstallatlon Rate ONLY of Park and Playground Equipment and Products (for labor as a percent(%) of the total cost of equipment/products to be installed).
1. catalcgs/Pricelists are required to be submitted with Proposal Page 47 of 71 State Percent (OJ.)
of Discount off
Instaflatlon Rate
__
N/A _ _ __ %
sta~Nameof
Catalc /PrlceHst 1
NIA
NIA
Exceptions to
Discount
NIA
NIA
ybas1s
ete
Detailed Information l!xceptions to
on lnstl.lllatlon Rat19 Discount
N/A NfA
PROPOSAL SPl:ClFICAT1ON FORM
8-16-22 / 4E-91
/JJJ!J!!...t!l!!P"
Proposal Invitation No. 592-19-Parks and Recreation Equipment and Field Lighting Products (Catalogs/Pricelists must be submitted with Proposal or Proposal will not be considered•.) -~ ~ ' ~ YI! v~ S-,.tlo,I and haalr Savke to,-other Parb and - T- ·.7'. ::. andenducb .- -·- • to Item ~tol!xceed Debllled Jnforme:= ~lylabor
No. Shott ·•· Flllfl - ·- - floo~Liticir.1Rittil Ott Hellrl.t UibarJla 11ate Not to Exceed Hourly Hourly Labor Rate for Installation/Repair Service of Shade NIA NIA Labor Rate for Canopies, Equipment and Products • State the Not to Exce,d $ N/A 28 Installation/Repair hourly labor rate for Installation/Repair Service of Equipment and /Hour Service of Shade
Canopies Products. -
Not to Exceed Hourly N/A NIA
Labor Rate for Hourly Labor Rate for Installation/ Repair Ser,ice of Portable $ N/A 29 Installation/Repair Restrooms, Park Buildings and Shelters • State the N9tlQ. /Hour Service of Portable ~ hourly labor rate for Installation/Repair Service of Equipment Restrooms, Park and Products.
Buildings and Shelters - - - -
Not to Exceed Hourly N/A NIA
Labor Rate for Hourly labor Rate for Installation/Repair Service of Aquatic $ N/A 30 Installation/Repair Playground Equipment and Products • State the Not to Exc;nd /Hour Service of Aquatic hourly labor rate for Installation/Repair Service of Equipment and Playground Equipment Products.
and Products
Not to Exceed Hourly N/A NIA Labor Rate for Hourly Labor Rate for Installation/Repair Service of Skate $ N/A Installation/Repair 31 Service of Skate Park Park Equipment and Products - State the Not tp ExCNd hourly /Hour Equipment and labor rate for Installation/Repair Service of Equipment and Products.
Products
Not to Exceed Hourly N/A NIA
Labor Rate for Hourly Labor Rate for Installation/Repair Service of Water $ N/A Installation/Repair 32 Service of Water Park Park Equipment and Products • State the Nat tp Exc@lll hourly /Hour Equipment and labor rate for Installation/Repair Service of Equipment and Products.
Products
£ROPOSAL NOTE PROPOSAL SPEOFtCATI0N FORM
1. Catalogs/Pticelists are required to be submitted with Proposal Page 48 of 71 8-16-22 / 4E-92
0 Item
~ -
33 34
35 36
37 /Jl!!l!!..'!~!!~
Proposal Invitation No. 592-19-Parks and Recreation Equipment and Field Lighting Products (Catalogs/Pricelists must be submitted with Proposal or Proposal will not be considered•.) t:}lc;epttons to
Not lo Exceed Delaffed Infor1rn1tlotl Hcurly Labor
Short Description FuN DescriPtion HourlY Labor Rate on Hourly Labor Rate Rate Not to Exceed Hourly Hourly Labor Rate for Installation/Repair Service ?f Lake, N/A N/A uibor Rate for Installation/Repair River and Waterway Equipment (dock floats, decking, $ N/A waterway barriers, buoys and markers, similar related /Hour Service of uike, River equipment.) - State the t.1 ... i to 1:w.--1 hourly labor rate for and Waterway Installation/Repair Service of Equipment and Products. Equipment Not to Exceed Hourly NIA N/A
Labor Rate for Hourly Labor Rate for Installation/Repair Service of Outdoor Installation/Repair Bleachers $ N/A and Seating Systems - State the Nn• to Pn......t hourly /Hour Service of Outdoor labor rate for Installation/Repair Service of Equipment and Products. Bleachers and Seating Systems
Not to Exceed Hourly NIA NIA
uibor Rate for Hourly Labor Rate for Installation/Repair Service of Outdoor $ N/A Installation/Repair Scoreboards - State the Nnt tn 11-rraad hourly labor rate for /Hour Service of Outdoor Installation/Repair Service of Equipment and Products.
Scoreboards
Not to Exceed Hourly N/A NIA
Labor Rate for Hourly Labor Rate for Installation/ Repair Service of Sign age Installation/Repair Products, Marquees, Similar Related Equipment• State the tigt $ N/A Service of Signage to Exceed hourly labor rate for Installation/Repair Service of /Hour Products, Marquees, Equipment and Products. Similar Related Equipment
Not to Exceed Hourty
uibor Rate for
N/A NIA
Installation/Repair Hourly Labor Rate for Installation/Repair Service of Natural Service of Natural Grass Turf Removal, Tilling or Grading $ N/A related to Parks and /Hour Grass Turf Removal, Recreation - State the Not Ip 1JCW hourty labor rate fat Tilling or Grading lnstanation/Repalr Service or Equipment and Products. related to Parks and
Recreation
PRQPOIAL NQJI PROPOSAL SPECIFICATION FORM
1. Catalogs/Pricelists are required to be submitted with Proposal Page 49 of 71 8-16-22 / 4E-93
/Jlw!!l!.I!!![
Proposal Invitation No. 592-19-Parks and Recreation Equipment and Field Lighting Products (Catalogs/Prieelists must be submitted with Proposal or Proposal will not be considered '.) Item
No. Short Descrl tion
Not to Exceed Hourly
Labor Rate for
Installation/Repair
38 Service of All Other
Park and Recreaijon
Related Equipment
and Products
Full Des tlon
Hourly Labor Rate for Installation/Repair 5etvlce of All other Park and Recreation Related Equipment and Products · State the Not to Exceed hourly labor rate for Installation/Repair Service of Equipment and Products.
• lnstaljation and Rep,dr Service for field. ll!jfj
propose either a not-to-exceed tlOl.l1y labor rate or a coe,,~._. .. _."l:" proposes to be apple\] to the tlllll price book(sj ldentll'it'd ~ ti]e "increasg frqm-. (e.g. 1.21) the unit. prices l sted in the unit p bool ltem
No. Short Desc ion
Not to Exceed Hourly
Labor Rate for
39 Installation/Repair
Item
Service of Field
Lighting Products
No. Short Descri tion
Coefficient for
40 Standard Hours
(RSMeans)
Coefficient for Non41 Standard Hours
(RSMeans)
PBOPPW NOTE
Hourly Labor Rate for Installation/Repair Service of Field Lighting Products - State the Not to ExcHd hourly labor rate for Installation/Repair Service of Equipment and Products.
Full
Coefficient for Standard Hours as listed In RSMeans Cost Data Book •• RSMeans Cost Data from the Total INCL O&P column (most current edition).
Coefficient for Non-Standard Hours as listed In RSMeans Cost Data Book •• RSMeans Cost Data from the Total INCL O&P column (most rurrent edition).
1. Catalogs/PriceUsts are required to be submitted with Proposal Page so of 71 Not to Exceed Detailed Informatlo11
Hour Labor Rate on Hou labor Rate
/Hour
$ ___ __,
1.0 1.3
N/A N/A
Labor and instaffation services are available on
a per project b.asis dependent upon Musco's
compllance with state and local licensing
requirements and are based on RS Means
Labor and installation services are available
on a per project basis dependent upon
Musco's compllimce with stale and local
licensing requirements and are based on RS
Means
PROPOSAL SP£CIFICATION FORM
8-16-22 / 4E-94
Buy Board
Proposal Invitation No. 592-19-Parks and Recreation Equipment and Field Lighting Products Manufacturer: Musco Sports Lighting, LLC
Address: 100 1st Ave West
City, State, Zip Code: Oskaloosa, IA 52577
Contact: Amanda Hudnut
Phone: 800-825-6030
Fax: 641-672-1996
Email: [email protected]
Federal ID# 42-1511754
Pricing:
All prices include delivery within the State of Texas to the job site are for lighting systems materials only.
Terms: Net 30 days upon delivery.
Light-Structure System™ with Total Light Control -TLC for LED® - System includes poles, LED fixtures, luminaire assemblies, electrical component enclosure and wire harnesses.
Light-Structure System™ with Total Light Control -TLC for LED® pricing includes a 25-year product assurance & warranty program and controls & monitoring.
Football
FOOTBALL
Price for Price for
Average Maintained Light Light- Average LightField Siz.e Pole Setback Struclure Maintained Structure Level TLC.LED Light Level TLC.LED Materials "8.terlals
360' X 160' 50' 30FC $l44,006 50FC $234,808
360' X 160' 70' 30FC $188,224 50FC $246,734
360' X 160' 100' 30FC $195,303 50FC $279,036
360' X 160' 120' 30FC $213,719 50FC $291,412
Soccer
SOCCER
Price for Price for
Average Maintained Light Light- Average Light•
Field Size Pole Setback Struclure Maintained Structure Level TLC.LBJ Light Level TLC.LBJ Malerfals ~terials
330x200 30' 30FC $144,470 50FC $2 l2,303
330x200 50' 30 FC $144,470 50FC $224,939
360x210 30' 30FC $144,470 50FC $224,939
360x210 50' 30 re $178,429 50FC $236,944
360x225 30' 30FC $178,429 S0FC $237,579
360x225 50' 30 FC $l78,429 50FC $251,460
Buy Board Proposal 592-19 Page 1 of4
8-16-22 I 4E-95
Buy Board
Proposal Invitation No. 592-19-Parks and Recreation Equipment and Field Lighting Products Baseball/Softball
,BASEBALL/ SOFTBALL
Average Maintained Light Price for Average Price ror
Level Light- Maintained LightField Type Field Size lntCLure Li!!.ht Level lructurc
TLC-LED TL -LED
(Infl0ut) Materials (Inf/Out) Mnterinls
60' Base Path 200' 30/20 $100,459 50/30 $114,395
60' Base Path 225' 30/20 $118,767 50/30 $134,513
60' Base Path 250' 30/20 $125,184 50/30 $148,022
60' Base Path 300' 30/20 $166,438 50/30 $207,679
60' Base Path 320' 30/20 $166,438 50/30 $207,679
90' Base Path 300' 50/30 $226,439 70/50 $294,069
90' Base Path 325' 50/30 $249,454 70/50 $331,866
90' Base Path 350' 50/30 $257,867 70/50 $367,681
90' Base Path 320/360/320 50/30 $257,867 70/50 $371,283 90' Base Path 330/400/330 50/30 $326,464 70/50 $445,526 Tennis
TENNIS
Price for
Light-
# Courts Average Maintained Light Level tructure
TL -LED
Materials
2 SOFC $69,743
3 50FC $81,855
4 50FC $81,855
6 50FC $154,316
Basketball - Outdoor
BASKETBALL-OUIDOOR
Price for
Ligh t-
# Courts A veragc Maintained Light Level tructure
L -LED
Materials
2 sore $61,220
Basketball - Indoor
BASKETBALL- INDOOR - 10 year parts and labor warranty
# Courts I Light Level I Price for LFD Material
1-94 xSO I 80FC I $25,545
Buy Board Proposal 592-19 PageZ of 4
8-16-22 I 4E-96
Buy Board
Proposal Invitation No. 592-19-Parks and Recreation Equipment and Field Lighting Products Parking Lot
PARKING LOT- 10 year pai1s and labor warranty
Parking Lot J\rea Light Level Price for L O Mutcrial
Pri e per qua re foot (to be
u~cd for alternate size nreas)
320' x200' IFC $27,876 $0.44/ sq ft
Control-Link® Retrofit
Control-Link1ID Retrofit - adapts to existing contactors Control Module Only , Warranty Price for Material
(I) service up to 7 l O years parts & $8,050 zones labor Green Generation Lighting® • Metal Halide Technology
Purchase of a Light-Structure System™ with Green Generation Lighting® metal halide technology will be reduced by 15% on all field pricing packages on the bid pricing form. This pricing list should not be considered complete and exhaustive due to the nature of each project being unique, design-build situation.
Example: 360' x 160' Football @ 30FC (SO' SETBACK)
$144,006 X 15% = $21,601
$144,006 - $21,601
Metal Halide Technology Pricing= $122,405
Includes precast concrete bases, galvanized steel poles, electrical components enclosures, wire harnesses, luminaire assemblies and the Control-Link® system. Installation is NOT included in pricing.
Green Generation Lighting® Product Assurance & Warranty Program: Musco will provide all materials and labor to maintain operation of the Light-Structure System with Green Generation Lighting® metal halide technology original design criteria for 10 years. Musco products and services are guaranteed to perform for the customer as detailed in the "Musco Constant 10™" document.
A. During the term of this contract, technical upgrades to these products may periodically become available and will be offered to the owner. Bidder reserves the right to supply upgraded technology provided it maintains on-field lighting performance and enhances benefit.
B. The pricing is based on using Musco's typical 5700 Kelvin/75 CRI LED fixtures. Other Kelvin & CRI LED fixture combinations are available and may add additional cost.
C. During the term of this contract if the Building Codes/Wind Speeds change, Bidder reserves the right to adjust pricing accordingly. Quote for bid based on structural code and wind speed of IBC 2012, 115 mph, Exposure C.
A change in building code and wind speed will have a direct effect on the bid price based on percentage increase. Alternate price for Increasing building code in 10 mph increments (based from 115 mph): State in a value of% over base pricing for each field: 10% per every 10 mph Increment.
~ o. Buy Board Proposal 592-19 Page 3 of 4
8-16-22 / 4E-97
Buy Board
Proposal Invitation No. 592-19-Parks and Recreation Equipment and Field Lighting Products D. The pricing can also include equipment installation. Labor and materials for the complete installation, including foundations, pole erection, trenching, backfill, conduit, wire, electrical distribution and service cabinet(s) and site restoration shall utilize the current RS Means pricing, coefficient and must also include the appropriate City Cost Index.
E. Manufacturers do not have to list electrical sub-contractors; however the owner has the right to reject through the submittal process, sub-contractors not licensed with the local jurisdiction.
F. Sales tax, labor, and unloading of equipment is not included as part of the materials-only quote.
G. Quote based on shipment of entire project together to one location. Delivery time of order, submittal approval, and confirmation of order details include voltage and phase and pole location is approximately 4-6 weeks (standard shipping).
H. Confirmation of pole locations required prior to production, due to the built-in custom light control per luminaire.
I. This pricing list should not be considered complete and exhaustive due to the nature of each project being a unique, design-build situation.
End of Bid
Buy Board Proposal 592-19 Page4 of4
8-16-22 I 4E-98
Musco Sports lighting, LLC is the manufacturer of the equipment proposed in the Buy Board Proposal No 592-19, Parks and Recreation Equipment and Field lighting Products. 8-16-22 I 4E-99
Department:
Prepared By:
AGENDA REPORT
SAN CLEMENTE CITY COUNCIL MEETING
Meeting Date: August 16, 2022
City Clerk
Laura Cam agnolo, Legislative Administrator
Agenda Item 4 f:
Approvals: /"C~
City Manager ~ µ
Dept. Head --- Attorney CJ:
Finance:??&: ,,...
Subject: POLICY UPDATE • POLICY AND PROCEDURE 1201-11 RELATING TO CITY COUNCIL MEETING
AND OPERA TING PROCEDURES
Fiscal Impact: None.
Background: At its meeting of July 19, 2022, by unanimous vote, Council added Oral Communications Part 2 to the City Council Meeting Agenda template. Council Policy and Procedure 1201-11 (City Council Meeting and Operating f:'rocedures) provides that the template for City Council agendas shall be established by Council majority vote. As a result of Council direction, Section 4.5.10 of the Policy and Procedure has been updated to include Oral Communications Part 1 and Part 2.
Recommended
Action: STAFF RECOMMENDS THAT the City Council approve Policy and Procedure 1201-11 (City Council Meeting and Operating Procedures), effective August 16, 2022, with the modification that Section 4.5.10 be updated to include Oral Communications Part 1 and Part 2.
Attachments: Policy and Procedure 1201-11 showing proposed modifications.
Notification: None.
City Clerk Agenda Report
8-16-22 / 4F-1
POLICY AND PROCEDURE
Subject: City Council Meeting Index: City Council
and Operating
Procedures
(Parliamentary Procedures,
Due Process, Mayor/Mayor
Pro Tempore, Council
Correspondence, Meetings,
Agendas, and Minutes)
Number: 1201-11
Effective August 16, 2022 Prepared City Clerk
Date: By:
Supersedes: Policy and Procedures 1201- Approved 1 (Mayor and Mayor Pro Tempore); 1201-2 (Meetings By:
of the City Council); 1201-3 City Council (Order of Business and Preparation of Minutes);
1201-4 (Council
Correspondence and
Agenda); 1201-5 (Rules of
Debate, Decorum, Voting
Requirements & Procedures);
1202-2 Management/
Streamlining of City Council
Meetings); and 1201-11 (City
Council Meeting and
Operating Procedures)
1.0 PURPOSE:
To establish policies for City Council meetings and operations, including parliamentary procedures, due process, election/roles of Mayor and Mayor Pro Tern, agendas, and the preparation of minutes.
2.0 ORGANIZA T/ONS AFFECTED:
City Council
City Commissions and Committees*
*Note: Except as otherwise noted throughout this Policy, this Policy shall also apply to the City's Commissions and Committees. In applying this Policy to City Commissions and Committees, the term "Council" shall be interpreted to mean the name of the City Commission or Committee, the term "Mayor" shall be interpreted to mean "Chairperson", the term "Mayor Pro Tempore shall be interpreted to mean "Vice Chair", the term "Manager" shall be interpreted to mean "Director'', and the Page I
8-1 6-22 I 4F-2
term "City Clerk" shall be interpreted to mean the staff member responsible for providin,g support to the Commission/Committee.
3.0 REFERENCES:
The Ralph M. Brown Act, GC Section 54950, et seq.
4.0 POLICY:
4.1 Parliamentary Procedures and Due Process
4.1 .1 The proceedings of the City Council shall be guided under the latest revised edition of "Rosenberg's Rules of Order," on all matters pertaining to parliamentary procedure, but ·no ordinance, resolution, proceeding or other action of the City Council shall be invalidated or the legality thereof otherwise affected by the failure or omission to observe or follow such rules. In the event of a discrepancy between Rosenberg's Rules of Order ~nd this Policy and Procedure, this Policy and Procedure shall prevail.
4.1 .2 The Mayor, with assistance from the City Attorney, is designated as the parliamentarian for City Council meetings. The City Clerk shall assist in the City Attorney's absence. Any member of the City Council or the public (pursuant to process below) may raise a point of order and/or seek the City Attorney's input on parliamentary issues, which shall then be considered by the Mayor. The City Council may override any parliamentary decision of the Mayor with a majority vote. The Mayor may interpret and apply but not amend these policies.
Points of order may be raised at any time by City Councilmembers.
Points of order may be raised by members of ·the public in connection with their opportunity to speak on agenda items pursuant to Section 4.4.6. The Mayor (or chair) shall rule on the point of order and/or request clarification of the law from the City Attorney and then decide and rule. If the point of order is denied by the Mayor or chair, the person making the point of order may seek a vote of the entire Council or body, which decision shall be final.
Members of the public wishing to raise points of order after their opportunity to speak may submit those points of order in writing prior to the adjournment of the meeting. Items so s·ubmitted shall be presented for consideration by the City Council in connection with its approval of the minutes of that meeting pursuant to Section
4.6 hereof. At that time the Mayor and City Council will review and decide the point of order raised and determine whether it warrants scheduling and noticing of that item for reconsideratio·n.
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4.1.3 It shall be understood that a member of the City Council or prospective member of the City Council may, in the course of seeking elective office, be asked to state positions on general issues that may eventually come before the Council at a later date.
This policy shall in no way impair that Councilmember's right to consider the issue and vote as he/she determines is appropriate.
4.1.4 Ex parte communications are communications received outside of Council meetings or hearings. When the Council acts in a legislative role (for example, to adopt general plan or zoning amendments or to adopt ordinances), Councilmembers are
permitted to draw upon nearly all observations and considerations they receive inside and outside the Council meeting. On the other hand, when acting in a quasi-adjudicatory role (hearing permits, revocations, and similar non-legislative decisions), the Council, as fact-finder, should limit its consideration of facts to those presented at the hearing, where all sides have the opportunity to hear and rebut testimony given by all participants. To this end, Councilmembers should avoid receiving or gathering information that might otherwise influence its consideration of the written record and any other testimony it hears through the f9rmal hearing process, or at least disclose their receipt of that information.
4.2 Election of Mayor and Mayor Pro Tempore and Roles of Those Offices
4.2.1 At the first Regular City Council meeting in December of each year, the Council shall elect from its members a Mayor and Mayor Pro Tempore. The new Mayor and Mayor Pro Tempore shall assume office immediately upon election. (Note: Commissions and Committees shall elect from its members a Chairperson and Vice Chair at its first regular meeting occurring after Council completes its annual appointment process for Commission and Committee members and those members assume office.)
4.2.2 The Mayor and Mayor Pro Tempore shall serve a one-year term at the pleasure of the Council majority.
4.2.3 The Mayo~ shall act as the primary spokesperson and official representative of the City Council, unless such responsibility is delegated by the Mayor, or otherwise assigned by a majority of the City Council.
4.2.4 The Mayor shall preside at all regular, adjourned regular, special and emergency meetings of the City Council, including joint meetings with commissions and committees and closed sessions.
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4.2.5 The Mayor shall execute all official City documents, warrants and correspondence approved by the City Council.
4.2.6 The Mayor is authorized to issue proclamations, commendations and certificates of recognition, which may be presented at Council meetings under Special Presentations. The total time allotted to Special Presentations should, if possible, be limited ·to 15 minutes per meeting. (This section does not apply to Commissions or Committees.)
4.2.7 Nothing in this section is intended to suggest that the office of Mayor possesses formal powers or authority in excess of other members of the City Council; rather, the person serving as Mayor is to be recognized as the chairperson of the Council.
4.2.8 The Mayor Pro Tempore shall serve and perform the functions of the Mayor in the absence of the Mayor. If both the Mayor and Mayor Pro Tempore are absent from a City Council meeting, the Council members present shall select a Councilmember from those members present to perform the functions of Mayor at that particular meeting.
4.3 City Council Correspondence
4.3.1 The City Manager, or his/her designee, is authorized to open and examine all mail or other written communications addressed to the City Council as a body, but shall not open correspondence addressed to an individual Councilmember without their express authorization.
4.3.2 The City Manager may take action, or direct that action be taken, on issues or requests that do not require Council action. The City Manager shall inform Council when actions are taken on matters of significance or that are likely to be of interest to the City Council.
4.4 City Council Meetings
4.4.1 The date, time and location of Regular Meetings of the City Council shall be established by resolution. At 11 :00 p.m. at each meeting, the City Council, by majority vote, will determine whether to continue the meeting or adjourn.
4.4.2 At all meetings of the City Council, a majority of the Council members shall constitute a quorum for the transaction of business.
In the event less than a quorum of the City Council is present, the City Clerk shall adjourn the meeting (which may include adjourning to an Adjourned Regular Meeting}, post a Notice of Adjournment,
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and prepare minutes that reflect that the meeting was adjourned due to lack of a quorum.
4.4.3 The City Clerk, or Mayor, shall announce an agenda item before discussion on that item commences.
4.4.4 Each person desiring to address the Council is requested to submit to the City Clerk a speaker form. After being called upon by the Mayor, the speaker may proceed to the podium. The speaker may state for the record his/her name and city of residence, but shall not be required to do so.
Members of the public may speak for three (3) minutes and project applicants and appellants (including members of an applicant's or appellant's project presentation team, when applicable) may speak for a combined total of ten (10) minutes on agenda items. At Council's request where Council is acting in a fact-finding or hearing capacity, the Mayor may grant additional time (unless overruled by a majority of Councilmembers present) to speakers on agenda items.
Speakers will be called to the podium once Staff concludes its presentation of an item and before Council begins its deliberations.
Speaker cards will not be accepted once deliberations have commenced.
Speakers on non-agenda items may speak for three (3) minutes during the oral communications - public forum portion of the meeting.
The time that a speaker devotes to responding to Council inquiries shall not be deducted from their allotted speaker time.
4.4.5 Members of the public may not assign their speaker time to another person.
4.4.6 The purpose of addressing the City Council is to communicate formally with the City Council regarding matters that relate to City Council business or citizen concerns within the subject matter jurisdiction of the City Council. Persons addressing the City Council on an agenda item shall confine their remarks to the matter under consideration by the City Council. Speakers may be asked to clarify how their comments relate to the matter at hand. Speakers may address the entire Council or individual Councilmembers, and, if allowed by the Mayor or chair, City staff.
4.4.7 Once recognized, members of the public shall not be interrupted when speaking unless to be called to order by the Mayor to: (i)
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curtail extraordinary repetition, (ii) curtail speech that is irrelevant to the City Council 's subject matter jurisdiction, (iii) explain how his or her speech relates to the City's subject matter jurisdiction, or (iv) address some other point of order. If a speaker is interrupted to be called to order, the speaker shall cease speaking until the question of order is determined, and if in order, he or she shall be permitted to proceed, with additional time allotted for the time taken to determine the question of order.
4.4.8 In order to avoid repetitious presentations, whenever any group of persons wishes to address the Council with the same message, it shall be proper for the Mayor to request that a spokesperson be chosen by the group to represent the group's position. Speakers shall not, however, be required to abide by such a request.
4.4.9 To expedite Council meetings, Councilmembers are encouraged to contact Staff prior to Council meetings to obtain answers to questions and to obtain clarifications as needed.
4.4.10 Staff shall compose Administrative Reports in a clear and concise manner. Staff shall strive to write reports in a manner that can be easily understood by persons that do not have training in the report's subject matter.
4.4.11 Staff presentations at Council meetings are to be condensed to the briefest extent possible, while still providing a basic overview of the issue under consideration. Staff is encouraged to refrain from reiterating issues previously addressed in the Administrative Report. However, Staff engaged in such communications shall not use these opportunities to communicate with the members of the City Council the comments or position of any other member of the City Council on City Council business.
4.4.12 Members of the public shall not engage in conduct that disrupts, disturbs, or otherwise impedes the orderly conduct of the City Council meeting. Any person who so disrupts the meeting is subject to removal from the meeting.
Prior to removing anyone from a City meeting, the Mayor (or other designated chair) shall: (i) notify the person that he/she is in violation of this Section 4.4.12, (ii) specify the specific behavior giving rise to that conclusion; (iii) explain all grounds for the belief that the person's conduct is in violation of law/policy .and why such conduct subjects the person to expulsion; and (iv) notify the person that if the conduct continues he/she will be removed. The person receiving such notification shall be asked if he/she understands the conclusion but shall not be required to accept it.
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Members of the public receiving notice of disruption pursuant to this section shall have the right, prior to being removed from the meeting, to ask the Mayor to consult with the City Attorney on the grounds for expulsion, and to submit a point of order on the grounds for expulsion. The City Council may override this decision pursuant to Section 4.1.2. The City Attorney shall have a duty to inform the Mayor (or other designated chair) and the public if the City Attorney believes that the Mayor's action is in violation of applicable law.
4.4.13 Motions must be seconded in order to proceed to a vote.
4.5 City Council Agendas
4.5.1 With the exception of items added to a City Council agenda pursuant to Section 4.5.4 of this Policy, the City Manager and Mayor in conference shall be responsible for determining items to appear on City Council meeting agendas. •
4.5.2 The standard template for City Council agendas shall be established by Council by majority vote. The City Manager shall have the authority to reorganize the template on a case-by-case basis if he/she believes that a variation in the normal order of business is appropriate.
4.5.3 Councilmembers may agendize items to enable them to "report out" on matters relating to their own activities, including activities pertinent to their Council-appointed positions on regional commissions, committees and boards, provided the report is informational only. If Council action is being sought, the process defined in Section 4.5.4 of this Policy shall be followed.
4.5.4 Two members of the City Council may propose at a Council meeting that an item be agendized for future Council discussion, consideration, and/or action. Subject to notice and hearing requirements, the item shall be agendized for a future meeting and noticed as required by law. Items agendized pursuant to this section shall appear on an agenda under the New Business portion of the agenda and the names of the Councilmembers who
agendized the item shall be included with the item description. Staff Reports will only be prepared if a minimum of three members of the City Council vote affirmatively at a Council meeting to direct Staff to prepare a report.
4.5.5 Notwithstanding Sections 4.5.1 and 4.5.4 of this Policy, the process to review, appeal, or otherwise "call up" decisions by the Planning Commission or other subordinate City bodies shall be subject to the requirements of the San Clemente Municipal Code.
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4.5.6 Notwithstanding Section 4.5.4, a proposal to reconsider any action taken by the City Council may be raised only at the same meeting or the next regularly scheduled meeting of the City Council after the action is taken and may be raised only by one of the
Councilmembers who voted with the prevailing side. Additionally, the motion to reconsider may only be made by one of the Councilmembers who voted with the prevailing side.
4.5.7 The Legislative Administrator shall be responsible for the preparation of Council meeting agendas and shall cause copies to be posted on the City Hall bulletin board(s) and · City website.
Regular and Adjourned Regular Meeting agendas shall be posted within the posting time requirements as set forth in State law. In the case of special meetings, agendas shall be posted as soon as practical, but in no event less than the posting time re_quirements as set forth in State law.
4.5.8 Consent Calendar items shall be comprised of items that are expected to be noncontroversial. Unless an item is removed from the Consent Calendar by a member of the Council, staff, or the public for separate discussion and action, the Consent Calendar may be acted upon by one motion.
4.5.9 The City Council may waive the reading in full of all Resolutions and Ordinances. The reading of Resolution titles shall be optional.
The reading of Ordinance titles shall not be waived.
4.5.10 Members of the public may address Council concerning matters within the jurisdiction of the City of San Clemente, but not separately listed on the agenda, during the Oral Communications portion of the agenda. Speakers may address Council once during either Oral Communications Part 1 or Part 2. Speakers shall be allotted 3 minutes in which to give his or her presentation.
4.6 City Council Minutes
4.6.1 The City Clerk shall have exclusive responsibility for the preparation of the minutes.
4.6.2 The minutes of City Council meetings shall be submitted to Council for approval/modification at a City Council meeting. Any direction for modifications to the City Council minutes shall only be made upon a majority vote of the City Council.
4.6.3 Minutes shall be prepared in brief concise form,· in what are commonly referred to as "action minutes". Action minutes memorialize what was done at a meeting, as opposed to what was
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said at a meeting. An exception to this guideline is that a brief summarization of comments provided to Council by the public are to be included in the minutes. Additionally, the identity of Councilmembers who make motions, second motions, and cast votes on motions are to be included in the minutes.
4.6.4 Unless the reading of the minutes of a City Council meeting is ordered by a majority of the Council, such minutes may be approved without reading if the City Clerk has previously furnished each Councilmember with a copy thereof.
4.6.5 The approved minutes shall be executed by the Mayor and City Clerk upon approval by the City Council and shall constitute the official record of the City Council meeting.
4.6.6 The City Clerk shall enter the original executed minutes into the official records of the City as a permanent document.
4.7 Closed Sessions
4. 7.1 The City Council may hold closed sessions during duly-noticed Council meetings on issues authorized by State law.
4.7.2 A City Commission or Committee may hold closed sessions during duly-noticed meetings of its body on issues authorized by State law, the City Council, and the City Attorney.
4.7.3 No member of the City Council, employee of the City, or any person present during a closed session shall disclose to any other person the content or substance of discussion or action which took place during the session, unless a majority vote of the Council authorizes such disclosure.
4.7.4 Closed sessions shall be limited to members of the City Council, City Manager, City Attorney and/or City legal counsel, as well as staff members and experts designated by the City Manager or City Attorney to attend portions of Closed Sessions relating to specific issues, as permitted by law.
4.7.5 To the extent possible, the public will be notified prior to the time that the City Council recesses to closed session as to whether or not a public announcement of action is anticipated following the Closed Session.
4.7.6 Where potential plaintiffs and defendants have manifested or communicated their awareness of facts and circumstances and a legal theory connecting those facts and circumstances to potential litigation involving the City, those facts and circumstances, together
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with (i) the identity of potential parties or (ii) related documentation, shall be disclosed prior to a closed session to discuss anticipated litigation, in accordance with GC 54956.9.
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Department:
Prepared By:
Subject:
Fiscal Impact:
Summary:
Background:
Discussion:
Recommended
AGENDA REPORT
SAN CLEMENTE CITY COUNCIL MEETING
Meeting Date: August 16, 2022
Finance & Administrative Services
Jake Rahn, Financial Services Officer
Agenda Item :\: 6
Approvals:
City Manager 0
Dept. Head - - - Attorney C,J
Finance ; t.1/-.
DECLARA T/0N OF SURPLUS AND DISPOSITION OF RETIRED FLEET EQUIPMENT Yes, however the proceed amount is currently unknown. Net sales proceeds of the surplus equipment will be placed into the Fleet Fund Replacement Reserve (Account # 065-000-39110). The cost of auction services are deducted from the gross proceeds of the sale of the vehicles and equipment.
Declare the City of San Clemente vehicles and equipment listed on Attachment #1 as surplus and authorize the services of Ken Porter Auctions for the disposal of the surplus vehicles and equipment.
The City's Fleet Fund periodically retires end of life vehicles and fleet equipment. A third party auction house provides the disposition services on behalf of the City.
Fleet equipment and vehicles are reviewed annually by the Fleet Manager and City staff to determine if equipment and vehicles have reached the end of their useful lives and should be replaced. As equipment and vehicles are replaced, retired fleet units are accumulated at the Corporate Yard to await proper disposal.
The City utilizes a third-party auction company to list, sell, and complete all necessary documentation to transfer title of the retired vehicles and equipment. The last auction of surplus vehicles occurred in April, 2019. Nineteen vehicles and pieces of equipment have been retired from service since that time, and now await proper disposition.
Proceeds from the sale of surplus equipment and vehicles will be placed in the Fleet Replacement Reserve to offset unforeseen or excess fleet replacement expenses.
Action: STAFF RECOMMENDS THAT the City Council declare the vehicles identified on Attachment #1 as surplus and approve and authorize Ken Porter Auctions for the public auctioning of City of San Clemente surplus vehicles as listed on Attachment #1 .
Attachments: Attachment #1 - List of Surplus Equipment and Vehicles.
Finance & Administrative Services Agenda Report
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Attachment #1
Surplus Vehicles & Equipment
August 2022
Unit Year Make Model
979 2001 Ford F350 Dump
996 2001 Freightliner FL70 Dump
1051 2006 Ford E250 Van
1054 2006 Ford F350 Utility
1056 2006 Ford Ranger
1057 2006 Ford Focus
1069 2007 Ford F250 Utility
1070 2008 Ford F250
1081 2008 Ford Escape
1087 2008 Ford FlSO
1140 2010 Kubota Utility
1145 2011 Barber Sandman 850
1158 2013 Ford F250 Animal Truck
1159 2013 Ford F250 Animal Truck
1205 2017 Honda TRX420 ATV
1904 2008 Ford Crown Victoria
1164 2011 Honda ST1300PAB
Motorcycle
1165 2011 Honda ST1300PAB
Motorcycle
1186 2016 BMW R1200RTW
Motorcycle
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Department:
Prepared By:
Subject:
Fiscal Impact:
Summary:
Background:
AGENDA REPORT
SAN CLEMENTE CITY COUNCIL MEETING
Meeting Date: August 16, 2022
Public Works/ Engineering
Amir K. llkhanipour, Principal Civil Engineer
Agenda Item _,1.t±._
Approvals:
City Manager iJ __ ..Y
Dept. Head &-?----= 1J>
Attorney (.;t.T
Finance :t%---
PURCHASE OF A STANDBY GENERATOR AND ELECTRICAL DISTRIBUTION SYSTEM FROM CATERPILLAR INC. FOR THE CITY HALL BUILDING, PROJECT No. 10546 Yes. The City previously received a grant in the amount of $300,000 from the California Office of Emergency Services' Community Power Resiliency Allocation program to purchase a standby generator and related electrical distribution systems for the City Hall Building. The estimated equipment cost of $350,000 is available from the CalOES grant in the amount of $300,000 and from Public Facilities Fund Account No. 030-818-05300-000-10546, in the amount of $50,000
Staff recommends that the City Council approve a purchase order with Caterpillar Inc. (CAT) in an amount of not-to-exceed $350,000 to procure a standby generator and related electrical distribution systems for the City Hall Building.
On April 20, 2021, the City Council accepted a grant from the California Office of Emergency Services' Community Power Resiliency Allocation program and allocated the grant to the Orange County Sheriff Department (OCSD) Substation project budget (Attachment 2). City staff is in the process of having the entire system designed and this is the first phase of the work. The generator and other electrical components need to be procured first, in order to meet a deadline for the grant. The project will improve the power system reliability in case of an emergency and power outage.
Based on a Preliminary Design Report (Attachment 3) prepared by a Michael Baker International, a 350kW generator with a 72-hour run sub-base fuel tank, located at the northwest corner of the City Hall building, will provide sufficient operating power for the building to operate for 72 hours, including the OCSD Substation during a power outage.
The City of San Clemente is a member of Sourcewell, a National Purchasing Cooperative organization that streamlines the buying processes for public schools, municipalities and other governmental agencies. Contracts and venders that are awarded through Sourcewell, are competitively procured to assist members to be compliant with local and state procurement requirements. Utilizing a Cooperative organization allows the City to save time and resources from preparing and conducting a formal bid process. Additional savings are also realized through competitive pricing.
Staff recommends approval of this purchase order to Caterpillar Inc. under a Cooperative Agreement through Sourcewell (Attachment 4 ).
Public Works Agenda Report
8-16-22 I 4H-1
Agenda Report Page 2
Plan and Policy
Consistency: The Action is consistent with Policy and Procedure 201-2-1, Purchasing Policies and Procedures for supplies, materials and equipment in that purchasing through a Cooperative Purchasing Agreement is permitted by Policy and Procedure 201-2-1, subsection 6.17.3
Recommended
Action: STAFF RECOMMENDS THAT the City Council approve and authorize the Public Works Director I City Engineer to execute a purchase order with Caterpillar Inc. for a Standby Generator and Related Distribution Systems in accordance with the Sourcewell National Purchasing Cooperative Agreement Contract No. 120617-CAT in the amount not to exceed $350,000 for the City Hall Building, Project No. 10546.
Attachments: 1. Location Map
2. Staff Report Dated April 20, 2021 (without attachments)
3. Preliminary Design Report
4. Sourcewell Cooperative Purchasing Agreement
Notification: None
s:lcdlengineeringlsecureladmin\202218· 1613rlagenda report docx 8-16-22 I 4H-2
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II
I
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Standby Generator Addition and
Electrical Distribution System Upgrade
8-16-22 I 4H-3
AGENDA REPORT
SAN CLEMENTE CITY COUNCIL MEETING
Meeting Date: April 20, 2021
Attachment 2
Agenda Item (p(,,1
Approvals:
City Manager 't.,-J
- - - Dept. Head __:[}q_
Attorney
Finance ,7ut;'. ;(.~
Department: Public Works
Prepared By: Ziad Mazboudi, Deputy Public Works Director Subject: RECEIVE STATE GRANT FUNDING FOR EMERGENCY GENERATOR FOR OCSD SUBSTATION PROJECTN0.10546.
Fiscal Impact: Yes, this action will approve receipt of and allocate State grant funds in the amount of $300,000 for the emergency generator for the OCSD Substation project. .
Summary: This action is to formally receive State grant funds and allocate them to the OCSD substation project as discussed below.
Discussion: Staff applied for, and received, a grant from the California Office of Emergency Services' Community Power Resiliency Allocation program. A City Council resolution to submit the grant application was not pursued as the grant program did not require a resolution, and since the grant program did not require a commitment of local matching funds. As shared previously with the City Council, the grant will be used to procure an emergency backup generator and related electrical switchgear for the City Hall building, which includes the OCSD substation which is currently under construction. Since the City recently received a check for the entire grant amount, the recommended actions below formally accept the grant funds and allocate them to the OCSD Substation project budget.
Recommended
Action: STAFF RECOMMENDS THAT the City Council:
1. Receive State grant funds in the amount of $300,000 for emergency generator for the OCSD Substation project to General Fund Account No. 030-000-33490-000- 00000 (Other State Grants); and
2. Approve a supplemental appropriation in the amount of $300,000 from the Public Facilities Construction fund balance to Account No. 030-818-45300-000-10546 (OCSD Substation Project No. 10546).
Attachment: None.
Notification: None.
S:\cd\En glneering\secure\Admln\202114-20-2114 • 20-21 -3r .docx Public Work:; Agcnd~ 11uport
4-20-21 / 6C-1
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Attachment 3
City of San Clemente
Standby Generator Addition and Electrical
Distribution System Upgrade
PRELIMINARY DESIGN REPORT
Prepared for:
City of San Clemente Public Works
Prepared by:
Michael Baker International
5 Hutton Centre Drive
Santa Ana, CA 92707
Michael Baker
INTERNATIONAL
July 6, 2022
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City of San Clemente Public Works
Standby Generator Addition and Electrical Distribution System Upgrade Preliminary Design Report
TABLE OF CONTE NTS
July 2022
1.0 EXECUTIVE SUMMARY ............................................................................................................ 5
2.0 PROJECT DESCRIPTION ............................................................................................................ 7
3.0 SITE VISIT ................................................................................................................................ 8
4.0 ENVIRONMENTAL CONSIDERATIONS .............................................................................. : ........ 9
4.1. AQMD ............................................................................................................................................ 9
4.2. CEQA ............................................................................................................................................. 9
4.2.1. Baseline Conditions ......................................................................................................... 9
4.2.2. Key Environmental Considerations ....................................... .......................................... 9
5.0 PERMITS ............................................................................................................................... 13
5.1. AQMD ....................... ................................................................................................................... 13
5.2. CEQA ........................................................................................................................................... 13
5.3. Fire Code ..................................................................................................................................... 13
5.4. Building and Safety ..................................................................................................................... 14
6.0 DESIGN CRITERIA .................................................................................................................. 15
6.1. Codes and Standards .................................................................................................................. 15
6.2. Generator ........................................................................................... ......................................... 15
6.2.1. Emissions Regulation and Criteria ................................................................................. 15
6.2.2. Generator Sizing ............................................................................................................ 16
6.2.3. Fuel Volume and Storage Tanks .................................................................................... 16
6.3. Electrical System ......................................................................................................................... 17
6.3.1. GDB ................................................................................................................................ 17
6.3.2. ATS ................................................................................................................................. 17
6.3.3. Enclosure Types ............................................................................................................. 17
6.3.4. Electrical Raceways ........................................................................................................ 17
6.3.5. Wire and Cable .............................................................................................................. 17
6.3.6. Grounding Systems ........................................................................................................ 18
6.3.7. Electrical Equipment ...................................................................................................... 18 7 .0 Controls, and Alarms ............................................................................................................. 20
7.1.1. LocalControls ................................................................................................................ 20
7.1.2. Remote Monitor and Controls ....................................................................................... 20 2 CMt!ftit\mmffi
INTERNATIONAL
8-16-22 I 4H-6
City of San Clemente Public Works
Standby Generator Addition and El ectrical Distribution System Upgrade Preliminary Design Report
July 2022
8.0 PROJECT DESIGN ALTERNATIVES ................................ ........................................................... 21
8.1. Generator and storage fuel tank ................ ................. ................................................... ... ... ....... 21
8.1.1. Alternative 1 ............................ ................... .. ................................................ ................. 21
8.1.2. Alternative 2 .................................. ................................................................................ 21
8.1.3. Alternative 3 ........................................................ ......................................... ... .............. 21
8.1.4. Natural Gas Engine Alternative ..... ................................................................................ 22
8.2. GOB and ATS ............................................... ............... ........................................ .. ....................... 22
8.2.1. Alternative 1 .. ........... ........................................................................... ............... ........... 22
8.2.2. Alternative 2 ... ............................... ............................ ............................................. ....... 22
8.2.3. Alternative 3 ... ... ............ ................ ................ ...... ............................................ .............. 23
9.0 RECOMMENDATIONS ............................................................................................................ 24
9.1.1. Generator Recommendation ....................... ............... ................................................... 24
9.1.2. GDB and ATS Recommendation ................................................................... .. ............... 25
10.0 CONSTRUCTION PHASING PLAN ........................................................................................... ,25 TABLES
Table 1 - Summary of PDR - Generator ...... ............................................................................................ ..... 5 Table 2 - Summary of PDR - GOB & ATS .................... .................................................................................. 6 Table 3-Summary of Property Line Offsets per NFPA 30 ............................ ............................................. 14 Table 4-Summary of Nearest Important Buidling Offsets per NFPA 30 ................................................... 14 Table 5 - City Hall Building Electrical Loads ................................................................................................ 16 Table 6 - Generator Run Time Calculation ................................ ................................................................. 21 Table 7 - Natural Gas Evaluation ............................................................................................................. .. 22 Table 8- Summary of Design Alternatives .................................................................................. ............... 24
FIGURES
Figure 1 - City Hall Site Photo ..................... ... ................................................. .............. ................................ 8
EXHIBITS
Exhibit 1 - Single Line Diagram
Exhibit 2 - Electrical Power Plan and Equipment Elevation Exhibit 3 - Generator, GDB and ATS Alternative 1 Site Plan 3 n@M• ~mm INTERNATION A L
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City of San Clemente Public Works
Standby Generator Addition and Electrical Distribution System Upgrade Preliminary Design Report
Exhibit 4 - Generator, GOB and ATS Alternative 2 Site Plan
APPENDICES
Appendix A- Engineer's Opinion of Probable Construction Cost Appendix B - Manufacturer Cut Sheets for Major Equipment Appendix C - Generator Sizing Calculations
Appendix D - Southern California Air Quality Management District Forms Appendix E - California Environmental Quality Act-Notice of Exemption Form Appendix F - Specifications
4 July 2022
•MiltttiJ:fflffl
INTERNATIONAL
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City of San Clemente Public Works
Standby Generator Addition and Electrical Distribution System Upgrade Preliminary Design Report
July 2022
1.0 EXECUTIVE SUMMARY
In order to improve the power system reliability in case of emergency and power outage, City of San Clemente (City) is in a process of planning to procure and install a stationary standby generator and have an electrical distribution system upgrade at the City Hall.
This preliminary design report identifies the basis of design for the generator, environmental and permitting considerations, and addresses different options for locating the generators on the existing site.
The major factors that determine the outcome of the analysis is the existing site space limitations, the need to comply with South Coast Air Quality Management District (AQMD) and California Environmental Quality Act (CEQA) regulations, generator run-time and duty load during a power failure, and impact to the surrounding community during construction and operation.
A 350kW generator with 72-hour run sub-base fuel tank located in the northwest corner of the City Hall building and an outdoor generator distribution switchboard (GDB) along with four (4) auto transfer switches (ATS) installed exterior on the north side of the building is recommended. The generator was sized to provide sufficient power to four (4) 400 Amp metered switchboards.
The estimated construction cost for the new generator and electrical distribution system upgrade is approximately $1,277,000, which Includes a new 350kW generator set with 72-hour fuel tank, working platform, a new 800A GDB, four (4) ATS, modification of the existing 1600 Amps switchboard and associated site work. Detailed estimated construction cost break down is included in Appendix A.
Table 1 and Table 2 list a summary of results coming from PDR discussion. Please refer to each section of this file for detail. The generator information as shown was provided by Caterpillar, GDB information was from SquareD and ATS was from ASCO. The equipment footprints, fuel tank capacities and costs are for reference only. Actual data is to be provided by the selected vendor.
Table 1 - Summary of PDR - Generator
Overall Dimension Fuel Standby Material Occueted Alterna- (ti) Tank Co,sts tlve Equipment Capacl~y R1tln1s + Par~lng
Length Width Height (1allon) (kW) Labor Spaces
350kW Generator 72-hour
1 w/Sound Enclosure 20.9' 14.7' 10.5' 1844 at 100% $430,000 3 and w/72-hour of sub-base fuel tank Load
350kW Generator 41-hour w/Sound Enclosure 18.9' 6.7' 9.7' 1041 at 100% $360,000 3 and w/48-hour of Load 2 sub-base fuel tank
Standalone
Day Tank 8.0' 4.0' 5.3' 600 24-hour $55,000 1 with pump and accessories
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Standby Generator Addition and Electrical Distribution System Upgrade Preliminary Design Report
Table 2 - Summary of PDR - GDB & ATS r--,-..--·
Overall Dimension Material
(ft) costs Occupied
Equipment + Parking
Length Width Height Labor Spaces
800A NEMA3R
Generator
Distribution
Switchboard (GDB) 5.5' 3.3' 7.6' $240,000 NA
with 800A main CB
and four(4) 400A
feeder breakers
400A NEMA 3R ATS 2.0' 1.5' 5.25' $40,000 NA
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Standby Generator Addition and Electrical Distribution System Upgrade Preliminary Design Report
2.0 PROJECT DESCRIPTION
July 2022
The San Clemente City Hall building consists of four (4) 400 Amp meter services. SDG&E transformer feeds the existing 1600 Amps multi-meter switchboard located in the electrical room on the first floor. Meter A is feeding two elevators, one chiller and common area loads. The other three meters (B, C and D) are providing power to each floor.
The City has selected Michael Baker International (Michael Baker) to provide a preliminary design report (PDR) for the installation of the Stationary Standby Generator and electrical distribution system upgrades at the building.
Based on the project objectives, this PDR will address the following:
• Evaluate the existing site and provide alternatives for generator installation. • Identify electrical upgrades, including installation of GDB and ATS. • Size and select a generator for the building.
• Identify environmental approval requirements.
• Identify necessary permits.
• Identify cost for overall construction .
The major factors that determine the outcome of the evaluation and analysis is the existing site space limitations, the need to comply with South Coast Air Quality Management District (AQMD) and California Environmental Quality Act (CEQA) regulations, generator run-time and duty load during a power failure, and impact to the surrounding community during construction and operation. 7 :f~@fflffil:ffldl
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Standby Generator Addition and Electrical Distribution System Upgrade Preliminary Design Report
3.0 SITE VISIT
July 2022
On March 14, 2022, Michael Baker engineers met the City staff at the City Hall to evaluate site condition and determine potential locations for the proposed generator, generator distribution switchboard (GDB) and automatic transfer switch (ATS). The existing 1600 Amps switchboard was inspected to determine how the proposed generator, GDB and ATS could connect to the existing gear.
The City Hall is located at 910 Calle Negocio, San Clemente, CA 92673. The site has two access road leading to the three stories building. The existing SDG&E transformer that is located at the north side of the building serves a 1600 Amps multi-meter switchboard. Figure l shows the overall City Hall site. Proposed generator location is discussed in detail in Section 8.1.
Figure 1 - City Hall Site Photo
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4.0 ENVIRONMENTAL CONSIDERATIONS
4 l AO.M O
July 2022
South Coast Air Quality Management District (AQMD) is the air pollution control agency for all of Orange Country and the urban portions of Los Angeles, Riverside, and San Bernardino Counties. AQMD is responsible for controlling emissions primarily from stationary sources of air pollution. These may include anything from large power plants and refineries to standby generators. AQMD requires permitting for all equipment that emits air contaminants such as oxides of nitrogen NOx, carbon monoxide (CO), oxides of sulfur (SOx ), fine particulate matter (P M10 ) or toxic substances and is installed, altered, replaced, or operated.
4.2. CEO/\
The City of San Clemente (City) is the lead agency pursuant to the California Environmental Quality Act (CEQA) for this project. The City proposes to procure and install a stationary standby generator and upgrade the electrical distribution system at City Hall located at 910 Calle Negocio. The project site is currently used as surface parking for City Hall employees. The generator would be installed on a concrete foundation slab within a sound attenuation enclosure within the City Hall property. The generator would only be used during power outages and during maintenance and testing. The project proposes two engineering options: 1) a 350-kilowatt (kW) generator with 72-hour sub-base fuel tank; and 2) a 350kW generator with 48-hour sub-base fuel tank, and a 86 inch long, 48 inch wide, 64 inch high, standalone 24- hour double wall day tank.
4.2 1. Baseline Conditions
The project site is located within the central portion of the City of San Clemente, approximately 1.15 miles east of Interstate 5 (1 -5), within the Rancho San Clemente Business Park area. Specifically, the project site is located within the northwest portion of City Hall (910 Calle Negocio) on an existing paved surface parking lot. The City of San Clemente's Rancho San Clemente Specific Plan (Specific Plan) designates and zones the project site as light Industrial. Light Industrial and Private Open Space uses surround the project site. Within 100 feet of the proposed generator site, the topography ranges from approximately 200 feet to 240 feet in elevation above mean sea level. The site is approximately 230 feet in elevation. Ornamental landscaping including mature trees and shrubs adjoins the property. Up to five existing parking spaces would be eliminated with project implementation depending on generator alternatives.
4.2.2. Key Environmental Consideriltions
Aesthetics
Based on the City of San Clemente Centennial General Plan (General Plan), the City affords views of the Pacific Ocean to the west, hillsides and ridgelines to the north and east, coastal bluffs and beaches, and with a number of winding canyons traversing the City, offering diverse visual resources that provide relief from the built environment. Aesthetic resources include public views of natural landforms, the City's Spanish Village by the Sea urban form and colors, natural vegetation colors and textures, and the shoreline 9 i~f Mffiffll:ffld INT E RNATIONA L
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and the Pacific Ocean. Based on General Plan Figure NR-1, Aesthetic Resources, west of the project site, Avenida Pico is designated as a major view corridor; south of the project site, Knob Hill is designated as a scenic vista; and southeast of the project site, the Rancho San Clemente Ridgeline Trail runs along a designated significant ridgeline (https://www.san-clemente.org/departments-services/planningservices/long-range- planning/ general-plan/general-plan-maps). Near the project site, pedestrians, bicyclists, and motorists traveling along Avenida Pico are afforded views of the rolling open space and Spanish style development to the west and surrounding trees and vegetation. Pedestrians and bicyclists at Knob Hill and traveling along the Rancho San Clemente Ridgeline Trail affords views of the hillsides, ridgelines, canyons, and natural landforms as well as the urban development.
The proposed project site is located within a highly urbanized portion of the City, occupied by light industrial uses. The site is void of aesthetic resources and does not afford views of visual or scenic resources identified as sensitive within the General Plan. Project implementation would not obstruct the existing scenic views at designated scenic vistas or ridgelines due to the distance of the project site and the proposed location of the generator at the northwest portion of the City Hall property. The existing City Hall building would obstruct views of the new generator from Calle Negocio and existing topography and vegetation would obstruct views from Avenida Pico.
The height of the proposed generator enclosures, which would house the generator, fuel tank, and sound attenuation, would range in height from approximately 9.5 feet to 10.3 feet tall, depending on the subbase fuel tank size. The surrounding structures are two- to three-stories in height (approximately 20 to 30 feet tall); therefore, the size of the generator enclosure would match the overall look and feel of the existing area. Additionally, the location of the proposed generator, at the northwest portion of the City Hall property, and onsite topography and vegetation would generally conceal most views of the generator from the adjoining properties and roadways.
Minimal, short-term construction activities could be visible to neighboring uses. Although intervening topography and vegetation would screen neighboring uses from the majority of the project's proposed construction activities, all grading and earthwork activities would be conducted in accordance with local, regional, and federal requirements and would be temporary in nature.
Air Quality
Air quality impacts associated with operation of the emergency generators would be nominal, as the generator would only be used during power outages and during maintenance and testing. Based on the South Coast Air Quality Management District (SCAQMD) and California Air Resources Board (CARB) guidelines, emergency/standby generators are limited in the amount of time they can operate in nonemer~ency situations such as testing or maintenance. The project would comply with SCAQMD permit requirements. Construction activities would be minor based on the scope of work. As such, short-term construction emissions are not anticipated to exceed the SCAQMD thresholds and would cease upon completion of the project.
Greenhouse Gases
Based on the California Code of Regulations, Title 17, CCR, Section 95101 (17 CA ADC§ 95101), emergency 10 •M\ifii•;ffi@f INTERNATIONAL
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July 2022
generators are exempt from greenhouse gas (GHG) emissions reporting for generating units designated as backup or emergency generators in a permit issued by an air pollution control district or air quality management district (in this case, SCAQMD). Thus, this project is exempt from GHG emissions reporting.
Noise
The proposed generator would be placed in a sound attenuation enclosure, and the generator would only be used during power outages and during maintenance and testing. Maintenance and testing would not occur during nighttime hours. This analysis assumes that proposed sound attenuation enclosure would be capable of reducing noise such that an exceedance of local City standards at adjoining properties would not occur. Construction activities generally are temporary and have a short duration, resulting in periodic increases in the ambient noise environment. Based on Chapter 8.48, Noise Control, of the City of San Clemente Municipal Code (Municipal Code), noise sources associated with construction activities are exempt from the provisions of City noise regulations, provided said activities take place only between the hours of 7:00 a.m. and 6:00 p.m. on Monday through Friday, between the hours of 8:00 a.m. and 6:00 p.m. on Saturday, and at no time on a Sunday or a City-recognized holiday, and provided all grading activities also comply with Section 15.36.190 of the City's Municipal Code regarding time of grading operations. The project site is located within one-half mile of residential uses; therefore, per Municipal Code Section 15.36.190, grading and equipment operations shall not be conducted between the hours of 5:30 p.m. and 7:30 a.m. nor on Saturdays, Sundays and City-recognized holidays. The project would adhere to City regulations as well as State and federal guidelines and would use best management practices to reduce construction related noise, including maintaining mufflers and other noise attenuation devices, noticing, and directing construction equipment and staging areas away from sensitive noise receivers.
Hazards and Hazardous Materials
An above ground fuel tank (AST) would be installed per the currently adopted design guidelines and in accordance with applicable ASTM International (ASTM) Standards. It is acknowledged that the Orange County Health Care Agency is the Certified Unified Program Agency (CUPA) for the City under the Unified Program (Senate Bill 1082). As such, installation and maintenance (including regular inspections) of the AST would be conducted on a routine basis in accordance with existing laws and regulations to minimize risk of upset to human health in relation of hazardous materials Biological Resources
Tree and shrub clearing may occur during project construction. If construction occurs during the bird nesting season (typically January through July for raptors and February through August for other avian species), then pre-construction surveys will be required to determine the presence of nesting birds and biological monitoring may be required.
Recommendations
In conjunction with satisfying compliance documentation requirements for CEQA, it is anticipated that this project will be eligible to receive a Categorical Exemption under Title 14, Division 6, Chapter 3, Section 11 •MS@i:Mffl
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21084 of the Public Resources Code.
July 2022
The project falls under Section 15303, New Construction or Conversion of Small Structures, of the CEQA Guidelines. Based on the Guidelines, Class 3 includes the construction of new, small facilities or structures, and installation of small new equipment and facilities in small structures. The generator will only be operated during emergency, maintenance, and testing activities. The proposed emergency generator would help increase system reliability during power outages to benefit the residents of the City, and do not propose a land use change.
Under CEQA, this project would require preparation of a Notice of Exemption (NOE) for filing with the County Clerk. As the project would be considered exempt from CEQA, there would be no public review requirement or technical analysis required.
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5.0 PERMITS
5.1. AQMD
July 2022
All emergency/standby generators with engines greater than 50 brake horse power (bhp) are required to obtain an AQMD permit prior to installation. The design will be based on an engine that has been certified by the AQMD and the EPA to meet FEMA requirements. A diesel fueled engine generator, certified by the AQMD, has been proven to meet all applicable air quality requirements. The unit is located at least 1,000- ft from a school (K-12). There is no sensitive receptor within 100 meters boundary and a diesel particulate filter (DPF) is not necessary. The required blank permit forms are included in Appendix D.
Michael Baker can file or assist the City with filing under separate scope and fee. This item can be included in the final design scope of work.
5.2. CEQA
Under CEQA, this project would require preparation of a Notice of Exemption (NOE) for filing with the County Clerk. As the project would be considered exempt from CEQA, there would be no public review requirement or technical analysis required. The blank NOE firm is included in Appendix E. Michael Baker can prepare the NOE and file the NOE with the County Clerk if requested by the City under a separate scope and fee. This item can be included in the final design scope of work.
5.3. Fire Code
Chapter 57 of the 2019 California Fire Code (CFC) requires a minimum distance from the property line and nearby building structures for aboveground fuel storage tanks. In addition, where these tanks are subject to vehicular impact, proper measures to protect the tank are required.
The storage tank for this project falls under Section 5704.2.9.6, Above-ground tanks outside of buildings.
The storage tank will be designed with a venting system to limit the pressure within the tank to 2.5 psig or less; therefore, it falls under Section 5704.2.9.6.1.1 of the CFC. Section 5704.2.9.6.1.1 of the CFC refers to Table 22.4.1.l(a) and 22.4.1.l(b) of NFPA 30, which specifies the minimum distance a tank must be from a property line and from the nearest important building on the same property, depending on the size of the tank, type of tank and fire protection of adjacent structures.
For a standard (UL 142) tank on a property that has fire protection provided by a public fire department, the distance is the value in Table 22.4.1.l(b). For a protected aboveground tank, defined as an atmospheric aboveground storage tank with integral secondary containment and thermal insulation that has been evaluated for resistance to physical damage and for limiting the heat transferred to the primary tank when exposed to a hydrocarbon pool fire and is listed in accordance with UL 2085, the minimum offset from the property line is reduced to 50% of the value in Table 22.4.1.l(b), but not less than 5-feet, as summarized in Table 3 and Table 4 below.
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Table 3 - Summary of Property Line Offsets per NFPA 30
Tank Capacity Minimum Distance Minimum Distance
(gallons) from Property Line from Property Line
(feet), UL 142 tank (feet}, UL 20B5 tank
275 or less 5 5
276 to 750 10 5
751 to 12,000 15 7.5
Table 4 - Summary of Nearest Important Building Offsets per NFPA 30 Tank Capacity Minimum Distance Minimum Distance
(gallons) from Nearest Bulldlng from Neareit BUllcUf}g
(feet), UL 142 tank (feet), UL 201s tank
275 or less 5 5
276 to 750 10 5
751 to 12,000 15 7.5
July 2022
A UL 2085 tank is a double-wall fire protected above ground storage tank that features an inner and outer steel tank with a lightweight thermal insulation material that exceeds the UL 2-hour fire test. These tanks are custom made for each generator set and will increase the height of fuel tank and therefore the overall height of the generator enclosure. The cost for the UL 2085 is typically about twice the cost of a UL 142 tank. Due to the cost and to be conservative when evaluating space for alternatives, a UL 142 tank is assumed for this evaluation. Section 5704.2.9.7.5 requires vehicle impact protection where protected above-ground tanks are subject to vehicular impact. The requirement can be satisfied either by having the impact protection incorporated into the system design in compliance with the impact test protocol of UL 2085, or by meeting the provisions of Section 312. Section 312 of the CFC requires either posts or other barriers capable of withstanding a force of 12,000 pounds. To fulfill this requirement, bollards will be installed to protect the tank.
5.4. Building and Safety
City of San Clemente Department of Public Works Building and Safety Department typically reviews electrical drawings via plan check for generators having a disconnecting means rated 400A or more. If requested by the City, Michael Baker can assist with the plans and an application submittal to the City's Building and Safety for approval during final design.
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6.0 DESIGN CRITERIA
6.l. Cc de and Stanclards
July 2022
The electrical work associated with the stationary standby generator upgrades include the electrical design of a new generator set, a generator distribution switchboard (GDB), four (4) automatic transfer switch (ATS}, connection to the existing 1600 Amps switchboard, and all associated feeder conduits and conductors. The design will conform to the latest editions of the following applicable standards and codes:
• National Electrical Code (NEC 2020 Edition) (NFPA 70) • Life Safety Code (NFPA 101)
• National Electrical Safety Code (NESC)
• National Fire Protection Association (NFPA)
• Institute of Electrical and Electronics Engineers (IEEE) • Illuminating Engineering Society of North America (!ESNA) Lighting Handbook • American National Standards Institute (ANSI)
• International Electrical Testing Association (NETA)
• Occupational Safety and Health Act (OSHA)
• National Electrical Manufacturers Association (NEMA)
• Underwriters Laboratories (UL)
• Factory Mutual (FM)
• Insulated Cable Engineers Association (ICEA)
• Southern California Edison (SCE) Underground Structure Standards (UGS) Where the requirements of more than one code or standard are applicable, the more restrictive one will govern.
6.2. Generator
The following section discusses how the requirements outlined in Section 4.0 (AQMD, CEQA, and impact to the surrounding community during construction) are incorporated into the design and selection of the generator, the associated items, and the electrical system.
6.2.l . E.missrons Regulation and Criteria
The California Air Resources Board (CARB) is a part of the California Environmental Protection Agency (Cal EPA), an organization that reports directly to the Governor's Office in the Executive Branch of California State Government. The purpose of CARB is to promote and protect public health, welfare and ecological resources through the effective and efficient reduction of air pollutants while recognizing and considering the effects on the economy of the state. In addition to CARB, air pollution in California is addressed at the local level by one of 35 air pollution districts; Southern California Air Quality Management District (AQMD) in this case. Each district establishes and enforces air pollution regulations to attain and maintain all state and federal ambient air quality standards. The districts control and permit emissions from stationary sources of air pollution, and each district adopts its own rules and regulations to combat the air quality problems within its region.
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Locally, AQMD Rule 1470, Requirements for Stationary Diesel-Fueled Internal Combustion, regulates standby generators. Under CARB/AQMD generators engines are categorized by tiers (1 through 4) depending on use and size (model year and horsepower rating of the engine). Generally, engines rated 175 bhp and over fall under Interim Tier 4. However, those utilized for standby/emergency power are exempt from Tier 4 standards, but are limited in the amount of time they can operate in a non-emergency situation such as testing or maintenance. SCAQMD Rule 1470 defines an emergency standby engine as an engine that is not the source of primary power, is operated during an emergency use, does not supply power to the electric grid, does not supply power as part of a financial agreement with any entity, is operated under limited circumstance for maintenance and testing, and is operated under limited circumstance in response to an impending outage.
The current limit for operation of standby generator is 200 hours yearly, which includes a maximum of SO hours for testing and maintenance. Operation over 200 hours in a year may result in a notice of violation and a fine. However, with proper justification, the operator can petition AQMD to operate in excess of 200 hours prior to reaching the 200 hours limit. Excess hours are granted on a case by case basis; if adequate data is available to support that the generator has only been operated as standby, excess hours are likely to be granted.
Sensitive receptors such as residence, schools, hospitals etc are beyond 100 meters of the new standby generator. Therefore, the generator doesn't require diesel particulate filter (DPF).
6.2.2. Generator Sizfng
The generator is sized based on the utility company (SDG&E) billing provided by the City. Michael Baker selected the highest peak load demand of each meter of 2020-2021 and summarized below in Table 5.
In this application, the generator set is sized to pick up all the electrical loads in a single step. A detailed generator sizing calculation is included in Appendix C. Preliminary analysis based upon the loads result in a 350kW (Caterpillar C13) engine for the City Hall building.
Table 5 - City Hall Building Electrical Loads
Meter Load (kW) FLA(A)
A 122.7 185
B 46.4 70
C 48 72
D 42.1 63
TOTAL 259.2 390
6.2.3. Fuel Volume and Storage ranks
The City requested 72-hour 100% loaded run time for 350kW generator. The actual run time will depend on the running electrical load and will increase if the generator is not operated at full load. See Table 6 under Section 8.1 for generator run time calculation. The fuel tank will meet the necessary NFPA 30, California Fire Code, and ASTM requirements and have the appropriate UL listings (UL 142). 16 •M@@ii:MM
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6.3. Electrical System
.3 • GOB
July 2022
A Generator Distribution Switchboard (GDB) is required to distribute generator power to individual services. Based on generator size and the maximum output amps, the system will need an 800A, 480/277V, 3-Ph, 4W switchboard with a 800A/3P main circuit breaker and four (4) 400A circuit breakers.
Manufacturer information from SquareD is included in Appendix B for GOB.
6.3.2. ATS
Automatic Transfer Switch (ATS) is necessary to provide automatic transfer to temporary electrical power if the utility source fails. This equipment functions to switch load between two sources when it senses one of the sources has lost or gained power. Because the City Hall building has multiple service disconnects, the building will need four (4) 400A ATS in total to be able to transfer power sources individually.
Manufacturer information from Asco is included in Appendix B for ATS units.
6.3.3 Enclosure Typf!s
The new switchboard and transfer switches will be installed at outdoor location of the City Hall building.
Enclosure shall be NEMA 3R rated, unless otherwise requested by the City.
6.3.4 Electrical Raceways
The proposed design will attempt to minimize the requirement for new electrical conduit by placing the generator and ATS in close proximity to the existing 1600 Amps distribution switchboard, where practical.
A new raceway will be installed for new generator power and control conduits installation. New conduits shall be schedule 40 PVC for below grade, and rigid galvanized steel for interior locations and PVC coated rigid steel for above grade exterior locations. Where needed, waterproof flexible conduit will be used for final connections to vibrate equipment. Conduits shall be segregated as follows:
• Power wiring below 600 volts and below.
• Control wiring 120 volts and below.
• Discrete instrumentation wiring.
• Analog instrumentation wiring.
• Communication wiring.
New conduits will be sized based on NEC requirements for the number and size of cables contained. The following minimum sizes shall be used:
• 3/4-inch minimum diameter for conduit installed exposed on indoor walls and ceiling. • 1-inch minimum diameter for underground and exterior conduits.
6.3.5. Wire a d Ca ble
Stranded copper conductors will be used for all circuits greater than size 10 AWG. The requirements for the cables and conductors are as follows:
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Conductors and cables shall be new, single conductor, copper, not smaller than #114 AWG (except shielded instrumentation control wire) unless indicated otherwise on the Drawings. Aluminum conductors and cables are not acceptable.
Conductor insulation shall bear manufacturer's trademark, insulation designation, voltage rating, and conductor size at regular intervals. Each type of conductor or cable shall be the product of a single manufacturer. The new cables for power and control wiring shall be type XHHW-2.
Conductors Smaller than 250 MCM
Conductors smaller than 250 MCM for power service, power feeders, power circuits and control circuits shall be stranded copper, rated 600 volts, with 90°C XHHW-2 or THHN/THWN-2 insulation, UL approved, for installation underground, in concrete, in masonry, or in wet locations.
Conductors 250 MCM and Larger
Conductors 250 MCM and larger shall be stranded copper, rated 600 volts, with 90°C XHHW-2 insulation or THH N/THWN-2, UL approved, for installation underground, in concrete, in masonry, or in wet locations.
The conductor maximum amp capacity shall be per NEC table 310.15(B)(16).
6.3.6. Grounding Systems
The power systems grounding will be designed to meet the NEC requirements as measured by the fall-ofpotential method. The grounding systems will include connections to the existing grounding system where available as well as installation of new grounding equipment where needed to supplement the existing system. The new grounding equipment will include buried bare copper ground ring conductors, ground rods, and connections to major rebar in equipment pads, water pipes, electrical equipment, separately derived sources, and local ground buses.
The grounding electrode system will have maximum resistance of 5 ohms for the electrical system .
6.3. 7. Electrical Equipment
The existing 1600 Amps multi-meter switchboard and the existing 200A, 480/277V, 3-Ph panelboard requires modification work to accommodate generator power addition. Refer to Exhibit 1 for single line diagram. Refer to Exhibit 2 for existing 1600 Amps multi-meter switchboard elevation and modification details.
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Modification to the existing 1600 Amps multi-meter switchboard includes:
• Existing cable cutting
• Installing new power distribution block at the bottom of the switchboard.
July 2022
• Remove four existing load circuit breakers of the switchboard Section A to fit new ATS cables.
Modification to the existing panelboard HL includes:
• Installing four new circuit breakers in panel HL and reconnect to the existing load. 19 lfiiM@•;ffi ffi INTERNATIONAL
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7 0 Controls, and Alarms
7 .J.. .I.. Local Controls
July 2022
The new generator will have its own local control panel, that could provide monitoring signals of critical generator components for operation and alarming functions as well as ethernet communications for additional information to monitor not critical aspects of the generator.
Local control of the generator will be via a control panel mounted on the generator. The local controls should consist of indicating lamps for operations and alarms and hand switches for the manual operation of the generator. There should be displays noting the generator fuel level, generator battery voltage, cooling water temperature, oil pressure, generator voltage, current, frequency, and power. The displays can be meter gauges or a digital display.
The transfer switch should have a graphic display to monitor the operations of the transfer switch and provide control functions for testing the transfer switch functions such as loaded and unloaded generator testing. The display should allow for the configuring of generator start delays, cool down times, and transfer switch functions .
7.1.2. Rernote Monitor and Control
Remote monitor and control of the generator will be via
1. Annunciator panel. An annunciator panel can be mounted inside the building where accessible to technician/staff. The panel could provide simple status and that would alert trouble at the generator.
2. Manufacturer supported service. The second option is to have the generator control panel connect to manufacturer supported remote monitoring means (i.e. Caterpillar has remote HMI display option and remote monitoring software option). Maintenance staff could remotely monitor the generator status through remote display or Windows based operating system.
Remotely monitor of the ATS is not available because of the building doesn't have PLC or RTU to receive ATS status signa Is.
Michael Baker will provide detailed generator control design in final design service. 20 IMffiMiNitl
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8.0 PROJECT DESIGN ALTERNATIVES
8.J. . (3enerator an d storage fuel tank
July 2022
The proposed 350kW diesel generator to be mounted in a sound attenuation enclosure. Based on the 72 hours generator run time requested by the City and property line offset and building offset requirement by NFPA 30, the above-ground fuel tank has two options. One is to have an 1800-gallon1 sub-base tank for 72 hours of run time or a 1200-gallon1 sub-base fuel tank for 48 hours of operation and a separate 600-gallon double wall day tank for additional 24 hours of operation. Exhibit 3 and Exhibit 4 show site plan of alternative generator and day tank locations. Relationship of generator run time and percentage of loading is shown in Table 6.
Table 6 -Generator Run Time Calculation
350kW Generator
Generator Run Time with 72-hour Sub-Base Fuel Tank
100% loaded 72 hours
74% loaded (current maximum load) 97 hours
50% loaded 144 hours
Generator Run Time with 48-hour Sub-Base Fuel Tank
100% loaded 48 hours
74% loaded (current maximum load) 64 hours
67% loaded 72 hours
50% loaded 96 hours
8. l.1. Alternative 1
Alternative 1 is to install a 350kW generator with 72-hour sub-base tank in the northwest corner of the City Hall building. The fuel tank is being placed to have sufficient offset from the property line and from the building to meet the fire code requirements. See Exhibit 3 for layout. 8 .l.2 . Altern~tive 2
Alternative 2 is to install a 350kW generator with 48-hour sub-base tank in the northwest corner of the City Hall building and a separate 24-hour day tank next to the generator. Advantages and disadvantages of this option are discussed in Section 9.0. See Exhibit 4 for layout.
8.1.3. Alternative3
Alternative 3 is to install a 350kW generator with 48-hour sub-base tank in the northwest corner of the City Hall building. Per Table 6 as shown above, when generator is 67% loaded (approx. 234kW) or less, a 48-hour fuel tank could provide a minimum of 72 hours of run time. Michael Baker has discussed this 1 Note: Sub-base fuel tank capacity is an estimate only, actual tank size varies by manufacturer and depends on generator fuel consumption rate.
21 Hlt\i@ :ftiffi INT~RNATIONAL
8-16-22 / 4H-25
City of San Clemente Public Works July 2022
Standby Generator Addition and Electrical Distribution System Upgrade Preliminary Design Report
alternative with the City and the City has decided to proceed with Alternative 1 and Alternative 2.
8.1.4. Natu ra l Gas Engine Alternative
A natural gas engine could be provided in lieu of a diesel engine. The advantages and disadvantages of a natural gas engine are listed in Table 7. A natural gas engine is not recommended, primarily because it is susceptible to an outage during an emergency and does not fit well within the site constraints.
Table 7 - Natural Gas Evaluation
Natural Gas Advantages Natural Gas Disadvantages
Natural gas is a cleaner burning fuel than Natural gas distribution line is susceptible to diesel. No particulate filter required. damage during an earthquake or fire and therefore the generator may not be available.
No fuel storage tank required. Natural gas engine footprint is approximately twice as large as diesel. Does not fit within
proposed area.
Refueling is not required since there is a Typically requires a dedicated 4-inch medium dedicated fuel source. pressure gas service, which may not be available at the site.
Natural gas engine is approximately twice the
cost of diesel engine.
8.2. GDB and ATS
Based on input from the City and due to limited space within the City Hall buildings lot, GDB and four ATS can be mounted either outdoor close to the existing SDG&E transformer or indoor on the second floor electrical room.
8.2.1. Alternative 1
Alternative 1 is to have GOB and ATS lined up at the north side of the City Hall building outside of the firstfloor electrical room. The equipment will be located more than 5-feet from the back side of the SDG&E transformer to meet SDG&E requirements. Advantages and disadvantages of this option are discussed in Section 9.0. Exhibit 3 shows GOB and ATS locations.
8.2.2. Alternati ve 2
Alternative 2 is to have GOB and ATS located face to face at the north side of the City Hall building outside of the first-floor electrical room. The equipment will be located more than 5-feet from the side and back side of the SDG&E transformer to meet SOG&E requirements. Advantages and disadvantages of this option are discussed in Section 9.0. Exhibit 4 includes site plan of alternate GDB and ATS locations. 22 •Mffiffib• :fflffi INTERNATIONAL
8-16-22 I 4H-26
City of San Clemente Public Works
Standby Generator Addition and Electrical Distribution System Upgrade Preliminary Design Report
8.2.3. 1 .lterna IV€ 3
July 2022
Alternative 3 is to have GOB and ATS installed on the building second floor electrical room. There is a dedicated empty room for electrical equipment installation. However, this alternative is not recommended. The installation of new electrical gear on the second floor and routing multiple power and control conduits and cables from the outdoor generator to the second floor electrical gear through the building floor and walls will make construction difficult. The second floor empty room space can be used for future electrical equipment.
23 •MA@f l DI INTERNATIONAL
8-16-22 I 4H-27
City of San Clemente Public Works July 2022
Standby Generator Addition and Electrical Distribution System Upgrade Preliminary Design Report
9.0 RECOMMENDATIONS
The advantages and disadvantages of each option are summarized in Table 8. Detailed estimates of probable construction cost for each option are included in Appendix A.
Table 8 - Summary of Design Alternatives
Alternative Advantages . •. · •. · ·oisadvantages
8.1.1 * (page 20)
350kW generator with
72-hour sub-base fuel tank
• Proposed location is flat and
will require minimum grading
Generator and 72-hour tank
fit within existing City Hall lot
• Occupy less parking spaces (3)
• Smaller footprint
• No need for add itional space 1
for fuel tank
8.1.2 (page 20)
350kW generator with
48-hour sub-base fuel tank
and a separate 24-hour day
tank
8.2,1 (page 21)
GOB and ATS llned up by the
exterior building north wall
• No need for additional
conduits/piping/cables
between day tank and
generator set
• No need for fuel pump and
appurtenances
• No need for extra concrete
foundation for da tank
• Proposed location is flat and
will require minimum grading
• Platform is not required.
• Proposed location will require
minimum grading or sitework
8.2.2* (page 21) • Proposed location will require
GOB and ATS standing face to minimum grading or sitework face by the exterior building • Block minimum offices'
north wall window
!
• Platform is required
• A separate day tank means
extra effort of maintenance
and repair.
• Footprint of generator and
the day tank will occupy more
parking spaces (4).
• Larger footprint
• Require additional
conduits/piping/cables
between day tank and
generator set
• Require additional fuel pump
• Equipment may block some of
the first-floor office's window.
• Equipment may block some of
the first-floor office's window.
----------~----------- *Indicates the recommended option
1.1. en a r Rec en io ,
Option 8.1.1 and Option 8.1.2 are both feasible alternatives without any significant environmental impacts. Option 8.1.1 is recommended because of the advantages mentioned above. 24 •Mt#MN ffl:ffli INTERNATIONAL
8-16-22 I 4H-28
City of San Clemente Public Works
Standby Generator Addition and Electrical Distribution System Upgrade Preliminary Design Report
9.1 2 DB and ATS Recommendation
July 2022
Option 8.2.2 is recommended because it will block less first floor offices' windows and keeping the equipment (GOB and ATS) as close to the existing switchboard in electrical room as possible.
10.0 CONSTRUCTION PHASING PLAN
The City has been awarded with the grant to purchase emergency generator equipment, GOB and ATS.
The funds are available to the City till the end of 2022. Therefore, the standard construction phasing and sequencing needs to be adjusted to accommodate the availability of the funds and the project schedule.
The specification and cut sheets for the generator are provided in the PDR, so the City can expedite purchasing of the generator and associated equipment before the final plans, specifications and estimates (PS&E) are completed. This will result in successful implementation of this project. Our goal is to work proactively and avoid costly delays or complications.
25 •t@ffitmffim INTERNATIONAL
8-16-22 I 4H-29
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Standby Generator Addition and Electrical Distribution System Upgrade Preliminary Design Report
July 2022
APPENDIX A
ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST
8-16-22 / 4H-34
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I ENGINEER'S ESTIMATE OF PROBABLE CONSTRUCTION COST
ITEM DESCRIPTION
General
' MobIlizatIon and Demobilization
Demo Existing Pavement and Misc.
Trer., Brushes Removal
Civ!I
Sutwade
Cor;erete Slab (generator)
P-.C Pavement
Stairs and Platforms
,Removable Guara Post
Excavation and Disposal
Electrical
,350kW Generator w/Sound Enclosure, 72-hour of Sub-base Fuel Tank with Platform 8000. NEMA 3R Generator Distribution Switchboard with 800A Main and Four 400A Feeder Breaker 400A NEMA3R A TS
Conduits ana Winng
Ground Rod System
Modification of Existimi Electrical Gear
Subtotal
20% Contingency
,Total
QUANTITY
NUMBER UNIT
1 LS
1 LS
1 LS
1 LS
22 CY
1 LS
1 LS
7 EA
40 CY
1 LS
1 LS
4 EA
1 LS
1 LS
1 LS
I
1 LS
2 COST ESTIMATE
fEsTIMA TED BY
NH
STATUS OF DESIGN
PDR Alternative 1
MA TERI AL COSTS
UNIT COST TOTAL
s -
$ -
s - $ -
$ 600 s 600
s 200 s 4,400
$ 3.600 $ 3,600
s 7,200 $ 7,200
s 600 s 4,200
$ 30 $ 1,200
$310,000 $310,000
$180,000 $180,000
$ 30,000 $120,000
$ 40,000 $ 40,000
$ 5,000 $ 5,000
$ 5,000 $ 5,000
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7/1/2022. 1 2
JOB NUMBER:
188310
LABOR COSTS ENGINEER EST!MATE I
UNIT COST TOTAL UNIT COST 7CTAL
$ 50,000 $ 50,000 $ 50.000 $ 50.000
$ 6,000 $ 6,000 $ 6.000 $ 6.000
$ 6,000 $ 6,000 $ 6,000 $ 6,000
$ 1,200 $ 1,200 $ 1.800 s 1.800
s 300 $ 6,600 $ 500 $ 11 ,000
$ 5,400 $ 5,400 $ 9,000 $ 9.000
$ 9,000 $ 9,000 s 16,200 s 16,200
$ 360 $ 2,520 $ 960 $ 6,720
$ 150 $ 6,000 $ 180 $ 7.200
$120,000 $ 120,000 $ 430.000 s 430,000
$ 60,000 $ 60,000 $ 240,000 s 240.000
$ 10,000 $ 40,000 s 40,000 $ 160,000
$ 40,000 $ 40,000 $ 80,000 $ 80,000
$ 5,000 $ 5,000 $ 10,000 $ 10,000
$ 25,000 $ 25,000 $ 30.000 $ 30,000
$ 1,063,920
$ 212.790
$ 1,277,000
COST ESTIMATE t>RO...'EC"'f TITLE esnMATEOBY
City of San Clemente NH
Static-nary Standby Generator for the City Hall Building
ENGINEER'S ESTIMATE OF PROBABLE CONSTRUCTION COST STATUS OF DESIGN PDR Alternative 2
0UANTlTV MATERIAL COSTS
ITEM DESCRIPTION NUMBER UNIT UN1TCOST TOTAL
General
Mob1hzat1on and Demobilization 1 LS $ - Demo Ex1stinQ Pavement and Misc. 1 LS $ - Tree. Brushes Removal 1 LS $ - $ - Civil
Suborade 1 LS $ 600 $ 600
Concrete Slab (qenerator + day tank) 26 CY $ 200 $ 5,200 • AC Pavement 1 LS $ 4,200 $ 4,200
Removable Guard Post 8 EA $ 600 $ 4,800
Excavation and Disposal 50 CY $ 30 $ 1.500
Electrical
350kW Generator w/Sound Enclosure. 48-hour of Sub-base Fuel Tank 1 LS $240,000 $240,000 600-Gallon UL 142 Dav Tank with Pump and Accessories 1 LS $ 30.000 $ 30.000 800A NEMA 3R Generator Distribution Switchboard with 800A Main and Four 400A Feeder Breakers 1 LS $180.000 $ 180.000 400A NEMA3R A TS 4 EA $ 30.000 $120,000
.;ondulls and Winnq 1 LS S 45.000 $ 45,000
Ground Rod Svstem 1 LS s 5.000 $ 5.000
Modificanon of Existing Electrical Gear 1 LS $ 5.000 $ 5,000 Subtotal
.20% Continaency 1 LS
If otal
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7/1/2022
LABOR COSTS
UNIT COST TOTAL
$ 50,000 $ 50.000
$ 8.000 $ 8,000
$ 7,500 $ 7,500
$ 1,200 $ 1,200
$ 300 $ 7,800
$ 6,500 $ 6,500
$ 360 $ 2,880
$ 150 $ 7,500
$120,000 $ 120,000
$ 25.000 $ 25.000
$ 60.000 $ 60.000
$ 10.000 $ 40,000
$ 50,000 $ 50,000
$ 5.000 $ 5.000
$ 25,000 $ 25.000
SMC~ O•
2 2
JOB NUMBER
188310
ENGINEER ESTIMATE
UNIT COST TOTA1,.
$ 50,000 $ 50.00C
$ 8.000 $ 8.00C
$ 7,500 $ 7,500
$ 1.800 $ 1.80(•
$ 500 $ 13,00(•
$ 10.700 $ 10,70(·
$ 960 $ 7.680
$ 180 $ 9,000
$ 360,000 $ 360.000
$ 55,000 $ 55,000
$ 240,000 $ 240.00(
$ 40.000 $ 160.000
$ 95.000 $ 95.00(
$ 10 000 $ 10 000
$ 30,000 $ 30,00(•
$ 1,057,68(;
$ 211,54(>
$ 1,270,000
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Standby Generator Addition and Electrica l Distribution System Upgra de Preliminary Design Report
Ju ly 2022
APPENDIX B
MANUFACTURER CUT SHEETS FOR MAJOR EQUIPMENT
Equipment List:
Item #1 - 350kW Generator
Item #2 - Generator Sound Enclosure
Item #3 - Generator Sub-Base Fuel Tank
Item #4 - Generator Control Panel
Item #5 - Generator Remote Annunciator Panel
Item #6 - Standalone Day Tank
Item #7 - Generator Distribution Switchboard "GOB"
Item #8 -Automatic Transfer Switch "ATS"
8-16-22 I 4H-37
Cat® C13 !Item #1 350kW Generator! CAT® DIESEL GENERATOR SETS
BENEFITS & FEATURES
CAT® GENERATOR SET PACKAGE
Cat generator set packages have been fully prototype tested and certified torsional vibration analysis reports are available. The packages are designed to meet the NFPA 110 requirement for loading, conform to the ISO 8528-5 steady state and fill transient response requirements.
CAT DIESEL ENGINES
The four-cycle Cat diesel engine combines consistent performance with excellent fuel economy and transient response that meets or exceeds ISO 8528-5. The engines feature a reliable, rugged, and durable design that has been field proven in thousands of applications worldwide in emergency standby installations.
COOLING SYSTEM
The cooling system has been designed and tested to ensure proper generator set cooling, and includes the radiator, fan, belts, and all guarding installed as standard. Contact your Cat dealer for specific ambient and altitude capabilities.
GENERATORS
The generators used on Cat packages have been designed and tested to work with the Cat engine. The generators are built with robust Class H insulation and provide industry-leading motor starting capability and altitude capabilities.
EMCP CONTROL PANELS
The EMCP controller features the reliability and durability you have to come to expect from your Cat equipment. The EMCP 4 is a scalable control platform designed to ensure reliable generator set operation. providing extensive information about power output and engine operation. EMCP 4 systems can be further customized to meet your needs through programming and expansion modules.
LEHE1571 •05
350 ekW - 400 ekW
60 Hz
Standby
350 kVA
400 kVA
SPECIFICATIONS
ENGINE SPECIFICATIONS
Prime
320 kVA
365 kVA
Engine Model Cat® C13 ACERT In-line 6, 4-cycle diesel
Bore x Stroke 130mm x 157mm (5.1 in x 6.2inl
Displacement 12.5 L (763 in3)
Compression Ratio 16.3:1
Aspiration Turbocharged Air-to-Air Aftercooled
Fuel Injection System MEUI
Governor Electronic AD EM™ A4
Emission Certifications EPA TIER Ill
GENERATOR SET SPECIFICATIONS
Alternator Design Brushless Single Bearing, 4 Pole
Stator 2/3 Pitch
No. of Leads 12
Available Voltage Options 600V /480V/440V /240V /220V
Frequency 60Hz
Alternator Voltage 24V
Alternator Insulation & IP Class H; IP23
Standard Temperature 125/130 Deg C Rise
Available Excitation Self-Excited, PMG Options
Voltage Regulation. s1% Steady State+/-
1/9
8-16-22 I 4H-38
jitem #1 : 350k Cat® C13 DIESEL GENERATOR SETS
W Generator! CAT®
STANDARD EQUIPMENT OPTIONAL EQUIPMENT
[ •
Air inlet system Aftercooler core
Turbocharger
I Single/Dual Element Air Cleaner Air inlet system Heavy Jluty Air Cleaner Control panels EMCP4.2 control panel EMCP 4.4
Coolant drain line with valve; terminated on edge
of base
Local Annunciator
Remote Annunciators ' - Fan and belt guards
Coolant Level Sensor
Cooling system Thermostats and housing. full open temperature Control panels Discrete 1/0 Module
Device Server 1,
Vo It Free Contact
92 deg C (198 deg F)
Coolant level sight gauge D---= Earth (Ground) Fault Relay -- Jacket water pump, gear driven, centrifugal
Caterpillar Extended Life Coolant
-= 3-Pole 100% Rated ·· Single (Manual & Motorized)
3-Pole 100% Rated- Dual & Third (Manual)
Exhaust system Exhaust manifold; dry Circuit Breakers External Paralleling Telematics PL444 4G LTE Auxiliary Contacts
Neutral Bar
Primary fuel filter w/integral water separator &
secondary filter
Fuel system Fuel cooler
Fuel priming pump
Flexible fuel lines
Engine fuel transfer pump
Enclosures Sound Attenuated (SA)
Weather Protective
Cooling system Stone guards ~ ~
Telematics PLG60 1, PLG641 --
Brushless. self-excited 2/3 pitch, random wound
Generators IP23 Protection
Industrial grade (10 dBA) I
Mufflers Residential and Critical grade (25 dBA)
and generator Insulation Class H and temperature rise Base/Fuel Tani< Audio & Visual Fuel Alarm . attachments Power centre. IP22 bottom cable entry Segregated low voltage wiring pane Fuel System Integral 670 Gal Tank Base I Sub Tank Bases: 6~0, 1000, 190,Q, 2200 Gal
Governing Cat Electronic Governor (ADEM A4) system Excitation - Self Generators Excitation - lnternal/AREP/PMG
Safety Shutoff - High Water Temperature
Protection Safety Shutoff - Low Oil Pressure
and generator Oversize
attachments Coastal Protection (CIP)
System Safety Shutoff - Overspeed
Coolant Level Sensor
Narrow Skid
Wide/Standard
Space Heater Control I
Standard Battery Set . ■
Starting/ . .
1 ~ charging system Oversize Battery Set
Base/Fuel Tank Sub Tank Base - UL & ULC Listed
Integral Tank Base - UL & ULC listed
UL2200 Listed a
CSA 22.2
I Spill Containment Certifications Certification of Compliance - IBC Seismic Overfill Prevention Valve Certification of Compliance - IBC Seismic and Starting/charging 24-Volt Electric Starting Motor HCAI
system Charging Alternator
Certifications EPA Stationary Emergency Use
-
General Tool Set ~
WEIGHTS & DIMENSIONS
S ·'I o· "A" o· .. 8.. 0• "C" Generator 1anu1y ,m m1 1m S tW · ht . C Cl!J Ra1111gs ,,, 11 1111 , """ 1111 1 """ 1111 1 1 k~ llhl C l 400 okW 35051138\ 1652165\ 2069182\ 382318427\ Note: Genernl configuration not lo he used for installation.
See qeneral dimension drawings fo1 detail.
LEHEl~'/1 -05 2/9
8-16-22 / 4H-39
Enclosures lltem #2: Sound Enclosure! CAT~
Image shown may not reflect actual configuration
Features
Robust/Highly Corrosion Resistant
Construction
• Factory installed on skid base
• Environmentally friendly, polyester powder
baked paint
• 14 gauge steel
• Interior zinc plated fasteners
• Exterior stainless steel fasteners
• Internally mounted exhaust silencing system
• Designed and tested to comply with UL 2200
Listed generator set package
• Compression door latches providing solid
door seal
Excellent Access
• Large cable entry area for installation ease
• Accommodates side mounted single or multiple
breakers
• Three doors on both sides
• Vertically hinged allow 180° opening rotation
and retention with door stays
• Lube oil and coolant drains piped to the exterior
of the enclosure base
• Radiator fill cover
Security and Safety
Lockable access doors which give full access to
control panel and breaker
Cooling fan and battery charging alternator
fully guarded
Fuel fill, oil fill, and battery can only be reached
via lockable access
Externally mounted emergency stop button
Designed for spreader bar lifting to ensure
safety
Stub-up area is rodent proof
LEHE0465-04
C13/C15/C18
Sound Attenuated Enclosures
U.S. Sourced
Diesel Generator Set
350-600 kW 60 Hz
Transportability
These enclosures are of extremely rugged
construction to withstand outdoor exposure and
rough handling common on many construction
sites.
Options
• Enclosure constructed with 14 gauge steel
• Enclosure constructed with 12 gauge aluminum
(5052 grade)
• Caterpillar Yellow* or white paint
• Control panel viewing window
• UL Listed integral fuel tank with 680, 400, and
300 gallon capacities
• UL Listed sub-base fuel tank with 660, 1000,
1900, and 2200 gallon capacities.
• Seismic certification per applicable building
codes: IBC 2000, IBC 2003, IBC 2006,
IBC 2009, IBC 2012, CBC 2007, CBC 2010
• IBC Certification for 150 mph wind loading
• AC/DC lighting package
• 5 kW canopy space heater to facilitate
compliance with NFPA 110
• Motorized louvers and gravity discharge
damper
• 125A load center
• GFCI outlets
*Not available with aluminum enclosures.
8-16-22 I 4H-40
Enclosures
!Item #2: Sound Enclosure!
Level 1 Sound Attenuated Enclosure (Steel) Sound Levels Cooling Air Ambient Sound Pressure
Model Standby Flow Rate Capability* Levels (dBA) at
ekW 7m (23 ft)
m•Js cfm oc OF 100% Load
350 8.5 18010 57 135 74 C13 400 8.5 18010 56 133 75
350 10.4 22072 59 138 73
400 10.4 22072 51 124 73 C15 450 10.4 22072 46 115 74
500 12.5 26415 48 118 75
550 8.1 17234 45 113 75 C18 600 8.1 17234 43 109 75
Sound Attenuated Enclosure (Aluminum) Sound Levels
Cooling Air Ambient Sound Pressure
Model Standby Flow Rate Capability* Levels (dBA) at
ekW 7m (23 ft)
m•fs cfm oc OF 100% Load
350 8.5 18010 57 135 75 C13 400 8.5 18010 56 133 75
350 10.4 22072 59 138 72
400 10.4 22072 51 124 73 C15 450 10.4 22072 46 115 74
500 12.5 26415 48 118 75
550 8.1 17234 45 113 76 C18 600 8.1 17234 43 109 76
Level 2 Sound Attenuated Enclosure (Steel) Sound Levels Cooling Air Ambient Sound Pressure
Model Standby Flow Rate Capability* Levels (dBA) at
ekW 7m (23 ft)
m•/s cfm oc OF 100% Load
350 7.2 15256 50 122 70 C13 400 7.2 15256 50 122 70
*Cooling system performance at sea level. Consult your Cat" dealer for site specific ambient and altitude capabilities.
Note: Sound level measurements are subject to instrumentation, installation, and manufacturing variability, as well as ambient site conditions.
LEHE0465-04 Page 2 of 7
8-16-22 I 4H-41
Enclosures
!Item #2· Sound Enolos~rel
Component Weights to Calculate Package Weight
Narrow Wide Sound Attenuated Sound Attenuated
Enclosure
Model Standby Skid Base Skid Base Enclosure (Steel) ekW (Aluminum) kg lb kg lb kg lb kg lb
C13 350
400 253 578 579 1276 1245 2745 765 1687
350
C15 400
450 273 602 465 1025 1245 2745 765 1687
500
C18 550
600 301 664 466 1027 130'1 2868 817 1801
Sound Attenuated Enclosure on Skid Base
LENGTH (L)
-
HEIG .,,. D II
l!e)l
e ilEl 8 f tl " ilel
~ I ,
I l!D IC
I· . I .. : I . I
!--- - WIDTH (W)---<
Model Standby Length "L" Width "W" Height "H"
ekW mm In mm in mm in
350
C13 4948 194.8 2014 79.3 2320 91 .3
400
350
400
C15 4948 194.8 2014 79.3 2320 91.3
450
500
550 C18 5183 204.0 2014 79.3 2262 89.0
600
LEHE0465-04 Page 3 of 7
8-16-22 I 4H-42
EnclCi>8Uf8S !,Item #2: Sound Enclosure!
Sound Attenuated Enclosure on a UL Listed 1900 and 2200 Gallon Sub~Base Fuel Tank Base
HEIG t<l (H)
fl
.... ·-·-·
Standby Model ekW
350
C13
400
350
400
C15
450
500
550
C18
600
LEHE0465·04 (05-16)
·~ - ··~···
D II I
!ID
! ,~ e i® .. 1~
'
1· '·1 · • : I ·-
' .
..._ ___ _,, ____ _. I
- --~ron< CW) -
l£f1Gll1 (L)
Length "L" Width "W" Height "H"
mm
6382
6382
7271
in mm in
251 .2 2056 80.9
251 .2 2056 80.9
286.2 2056 80.9
mm In
3209 126.3
3209 126.3
3151 124.1
VNNt Cat-Eiecir/cPower com
©2016 Caterpillar
All rights reserved
Materials and specifications are subject to change without notice CAT, CATERPILLAR, their respective logos ACERT, "Caterpillar Yellow". the "Power Ed~e" trade dress as well as corporate and product identity used herein, are trademarks of Caterpillar and may not be used without permission 8-16-22 / 4H-43
ATTACHMENTS jltem #3. Sub-Base Fuel Tank I
Picture shown may not represent actual package.
Features
C13 / C15 / C18
Integral and Sub-Base
Fuel Tanks
US Sourced
Diesel Generator Set
350 - 750 ekW 60 Hz
• UL Listed for United States (UL 142) and Canada (CAN/ULC S601) • Facilitates compliance with NFPA 30 code, NFPA 37 and 110 standards and CSA C282 code • Dual wall
• Lockable fuel fill cap, 4" (101.6 mm) NPT
• Low fuel level warning standard, customer configurable warning or shutdown • Primary tank leak detection switch in containment basin • Tank design provides capacity for thermal expansion of fuel • Fuel supply dip tube is positioned so as not to pick up fuel sediment • Fuel return and supply dip tube is separated by an internal baffle to prevent immediate re-supply of heated return fuel
• Pressure washed with an iron phosphate solution
• Interior tank surfaces coated with a solvent-based thin-film rust preventative • Heavy gauge steel gussets with internal lifting rings • Primary and secondary tanks are leak tested at 20.7 kPa (3 psi) minimum • Compatible with open packages and enclosures
• Gloss black polyester alkyd enamel exterior paint
• Welded steel containment basin (minimum of 110% of primary tank capacity) • Direct reading fuel gauge with variable electrical output • Emergency vents on primary and secondary tanks are sized in accordance with NFPA 30 Sub-Base
• The Sub-Base fuel tank mounts below the generator set wide base Integral
• Integral diesel fuel tank is incorporated into the generator set base frame • Robust base design includes linear vibration isolators between tank base and engine generator Options
• Audio/visual fuel level alarm panel
• 5 gal (18.9 L) spill containment
• 5 gal (18.9 L) spill containment with fuel fill drop tube with in 6" (152 mm) from bottom of tank • 5 gal (18.9 L) spill containment with overfill prevention valve and fuel fill drop tube with in 6" (152 mm) from bottom of tank
• ULC Listed 7.5 gal (28.4 L) spill containment with vent extensions, vent whistle, and drop tube facilitating compliance with CSA B 139-09
• ULC Listed 7.5 gal (28.4 L) spill containment with overfill prevention valve, vent extensions, vent whistle and drop tube facilitating compliance with CSA B 139-09 LEHE0467-09 Page 1 of 5
8-16-22 I 4H-44
ATTACHMENTS jltem #3: Sub-Base Fuel Tank I
Integral & Sub-Base Fuel Tank Base Useable Capacities with Fuel Tank Dimensions & Weights
Integral - Width (W) 2014 mm (79.3 in}
Sub-base - Width (W} 2056 mm (81 .0 in)
Integral* - Width(W) 2315 mm (91 .2 in)
Sub-base* -Width(W) 2357 mm (92.7in)
•
Total Useable Tank Only
Capacity Capacity Dry Weight Height 'H' Length 'L'
C13 Tank Feature
Design Code Liter Gallon Liter Gallon kg lb mm in mm In Integral FTDW013 2646 699 2540 671 1569 3450 762 30.0 5461 215 Sub-Base FTDW005/ 3941 1041 3876 1024 1659 3657 635 25.0 5550 218.5 FTDW016 Sub-Base FTDW006 6980 1844 6818 1801 2228 4483 889 35.0 6184 243.5 Sub-Base FTDW007 8339 2203 8244 2178 2150 5052 889 35.0 7074 278.5 Sub-Base FTDW011 2476 654 2435 643 1468 3236 635 25.0 3810 150.0 I Total Useable Tank Only
Capacity Capacity Dry Weight Height 'H' Length 'L'
C15 Tank Feature
Design Code Liter Gallon Liter Gallon kg lb mm in mm in lnlegral FTDW002 1283 339 1262 333 1015 2237 635 25.0 3814 150.1 Sub-Base FTDV\/005 / 3941 FTDV\/016 1041 3876 1024 1659 3657 635 25.0 5550 218.5 Sub-Base FTDW006 6980 1844 6818 1801 2228 4912 889 35.0 6184 243.5 Sub-Base FTDW008 2476 654 2435 643 1468 3236 635 25.0 3810 150.0 Sub-Base FTDW034 10887 2876 9899 2615 2847 6277 914 36 7747 305 ·-
Total Useable Tank Only
Capacity Capacity Dry Weight Height 'H' i Length 'L'
C18 Tank Feature
Design Code Liter Gallon Liter Gallon kg lb 1 mm In mm in Integral FTDW004 1446 382 1422 376 1015 2237 635 25.0 3814 150.1 Integral' FTDW030 2498 660 2381 629 1681 3703 762 30.0 4995 196.6 Integral' FTDW031 5175 1367 4997 1320 2046 4510 762 30.0 6737 265.3 FTDW005/
Sub-Base FTDV\/016 3941 1041 3876 1024 1659 3657 635 25.0 5550 218.5 Sub-Base FTDW007 8339 2203 8244 2178 2150 4134 889 35.0 7074 278.5 Sub-Base FTDWOOB 2476 654 2435 643 1468 3236 635 25.0 3810 150.0 Sub-Base• FTDW032 10228 2702 10112 2640 2638 5816 889 35.0 7368 290 ·For Ratings 650, 700 &750 ekW only
I.EHE0467-09
Overall Package Height
with Tank
Open Enclosure
mm In mm in
2552 100.5 2743 108.0
2763 108.8 2955 116.3
3017 118.8 3209 126.3
2291 117.B 3789 149.2
2763 108.8 2955 116.3
Overall Package Height
with Tank
Open Enclosure
mm in mm in
2426 95.5 2619 103.0
2763 108.8 2955 116.3
3017 118.8 3209 126.3
2763 108.8 2955 116.3
3043 119.8 3233 127.3
Overall Package Height . with Tank
Open Enclosure
mm in mm In
2426 95.5 2560 100.8
2670 105.1 2675 105.3
2670 105.1 2675 105.3
2763 108.8 2955 116.3
2291 117.8 3159 124.4
2739 107.9 2905 114.4
3127 123.1 3132 123.3
8-16-22 I 4H-45
ATTACHMENTS
jltem #3: Sub-Base Fuel Tank I
Integral & Sub-Base Fuel Tank Base Useable Capacities with Fuel Tank Dimensions & Weights
Integral - Width(W) 2014 mm (79.3 in)
Sub-base - Width(W) 2056 mm (81 in)
Integral* - Width(W) 2315 mm (91 .2 in)
Sub-base*-Width(W) 2357 mm (92.7in)
Sound Attenuated Enclosure
ll Total Useable Tank Only
Capa city Capacity Ory Weight Height 'H' Length 'L'
C13 Tank Feature
Design Code Liter Gallon Liter Gallon kg lb mm in mm in Integral FTDW0 13 2646 699 2540 671 1569 3450 762 30.0 5461 215 0 Sub-Base FTDIMJ05 / 3941 1041 3876 1024 1659 3657 635 25.0 5550 218.5 FTD\MJ16 !sub-Base FTDW006 6980 1844 6818 1801 2033 4483 889 35.0 6184 243.5 Sub-Base FTDW007 8339 2203 8244 2178 2292 5052 889 35.0 7074 278.5 Sub-Base FTDW011 2476 654 2435 643 1468 I 3236 635 25.0 3810 150 0 Total Useable Tank Only
Capacity Capacity Ory Weight Height 'H' Length 'L'
C15 Tank Feature
Design Code Liter Gallon Liter Gallon kg lb mm in mm In Integral FTDW001 1283 339 1262 333 1015 2237 639 25.0 4746 186.9 Sub-Base FTOW005 / 3941 1041 3876 1024 1659 3657 635 25.0 5550 218.5 FTO\MJ16 Sub-Base FTDW006 6980 1844 6818 1801 2228 491 2 889 35.0 6184 243.5 Sub-Base FTDW011 2476 654 2435 643 1468 3236 635 25.0 3810 150.0 Sub-Base FTDW034 10887 2876 9899 2615 2847 6277 914 36 7747 305 II Total Useable Tank Only
Capacity Capacity Dry Weight Height 'H' Length 'L'
C18 Tank Feature
Design Code Liter Gallon Liter Gallon kg lb mm In mm In Integral FTDW003 1446 382 1422 376 1015 2237 635 25.0 3814 150.1 Integral• FTDW030 2498 660 2381 629 1681 3703 762 30.0 4995 196.6 Integral' FTDW031 5175 1367 4997 1320 2046 4510 762 30.0 6737 265.3 FTDIIW05 I 3941 1041 3876 1024 1659 3657 635 25.0 5550 218.5 Sub-Base FTD\MJ16 Sub-Base FTDW007 8339 2203 8244 2178 2150 4134 889 35.0 7074 278.5 Sub-Base FTDW011 2476 654 2435 643 1468 3236 635 25.0 3810 150.0 Sub-Base• FTDW032 10228 2702 9994 2640 2638 5816 889 35.0 7368 290 •fo, Ratings 650 700 &750 ekW only
LEHE0467-09
CAT
Overall l>ackage Height with
Tank
Open Enclosure
mm In mm in
NA NA 2743 108.0
NA NA 2955 116,3
NA NA 3209 126.3
NA NA 3209 126 3
NA NA 2955 116.3
Overall Package Height with
Tank
Open Enclosure
mm in mm In
NA NA 2619 103 0
NA NA 2955 116.3
NA NA 3209 126.3
NA NA 2955 116 3
NA NA 3233 127 3
Overall Package Height with
Tank
Open Enclosure
mm in mm in
NA NA 2560 100.8
2670 105 2675 105.3
NA NA 2675 105.3
NA NA 2905 114 .3
NA NA 3209 126.3
NA NA 2905 114.3
NA NA 3132 123.3
8-16-22 I 4H-46
ATTACHMENTS
!Item #3: Sub-Bc1se Fuel Tank I
I
0 0 • 0
00 '
The heights listed above do not include lumber used during manufacturing and shipping.
Estimated Run Times (Hours) at 100% Load
C13 Tank Standby Ratings (ekW) Prime Ratings (ekW)
Design Feature Code 400 360 - - 360 320 - - Integral Tank FTDW013 24 27 - - 25 29 - - Sub-Base FTDW005 I FTDW016 36 41 - - 38 43 - -
Sub-Base FTDWOOS 65 72 - - 72 77 - - Sub-Base FTDW007 77 87 - - 81 93 - - Sub-Base FTDW011 23 25 - - 24 27 - - C15 Tank Standby Ratings (ekW) Prime Ratings (ekW)
Design Feature Code 500 450 400 I 350 455 410 365 320
Integral Tank FTDW001 I FTDW002 9 9 11 11 10 10 11 12
Sub-Base FTDW005 / FTDW016 28 29 32 36 30 31 35 38
Sub-Base FTDWOOS 50 52 57 63 54 56 62 67
Sub-Base FTDWOOB / FTDW011 17 18 20 22 19 20 22 24
Sub-Base FTDW034 72 75 82 91 78 81 90 97
C18 Tank Standby Ratings (ekW) Prime Ratings (ekW)
Design Feature Code 750 700 650 600 550 680 635 600 545 500 Integral FTDW003 / FTDW004 - - - 8 9 - - - 9 10
Integral' FTDW030 11 12 13 - - 12 13 14 - -
Integral* FTDW031 24 25 27 - - 26 27 29 33 36
Sub-Base FTD\N005 I FTDW016 - - - 24 25 - - - 25 27
Sub-Base FTDW007 - - - 51 54 - - - 54 59
Sub-Base FTDW006 / FTDW011 - - - 15 16 - - - 16 17
Sub-Base* FTDW032 49 51 54 - - 53 55 58 - - 'For Ratings 650, 700 &750 ekW only LEHE04G7-09 Page4 of 5
8-16-22 I 4H-47
ATTACHMENTS
Tanks with full electrical stub-up area include removable end channel. Tanks with RH stub-up include stub- up area directly below the circuit breaker or power terminal strips. Dimensions include weather-protective enclosure exhaust system.
Dual wall sub-base tanks are UL Listed and constructed in accordance with UL Standard for Safety UL 142, Steel Aboveground Tanks for Flammable and Combustible Liquids and Canada CAN/ULC S601, Standard for Shop Fabricated Steel Aboveground Horizontal Tanks for Flammable and Combustible Liquids.
Fuel tanks and applicable options facilitate compliance with the following United States NFPA Code and Standards:
NFPA 30: Flammable and Combustible Liquids Code
NFPA 37: Standard for the Installation and Use of Stationary Combustion Engines and Gas Turbines NFPA 110: Standard for Emergency and Standby Power Systems Fuel tanks and applicable options facilitate compliance with the following Canadian Standard and Code:
CSA C282 - Emergency Electrical Power Supply for Buildings CSA B139-09 - Installation Code for Oil-Burning Equipment The following sub-base fuel tanks meet Chicago code for containment and labelling:
FTDW005
FTDW008
FTDW011
LEHE0467-09 (04/21)
©2021 Caterpillar
All rights reserved.
Materials and specifications are subject to change without notice.
The International System of Units (SI) is used in this publication.
CAT, CATERPILLAR, LET'S DO THE WORK, their respective logos, "Caterpillar Corporate Yellow" the "Power Edge" and Cot "Modern Hex" trade dress as well as corporate and product identity used herein, are trademarks of Caterpillar and may not be used without permission. 8-16-22 I 4H-48
Attach me ht !Item #4: Generafoli Control Panel I CAT
Pi cture shown may not reflect actual configuration
Full range of attachments
• Wide range of system expansion
attachments, designed specifically to work
with the EMCP 4
• Flexible packaging options for easy
and cost effective installation
World wide product support
• Cat dealers provide extensive pre and post
sale support
• Cat dealers have over 1,600 dealer branch
stores operating in 200 countries
Features
• A 33 x 132 pixel, 3.8 inch, white backlit graphical
display denotes text alarm/event descriptions,
set points, engine and generator monitoring, and
is visible in all lighting conditions.
• Textual display with support for 26 languages
• Advanced engine monitoring is available on
systems with an ADEM™ controller.
• Integration with the CDVR and IVR provides
enhanced system performance
• Fully featured power metering, protective
relaying, engine and generator parameter
viewing, and expanded AC metering are all
integrated into this controller.
• Real-time clock allows for date and time
stamping of diagnostics and events in the
control's logs as well as service maintenance
reminders based on engine operating hours or
calendar days. Up to 40 diagnostic events are
stored in the non-volatile memory
LEHE 1208-01
EMCP 4.28
GENERATOR SET
CONTROLLER
The Cat® EMCP 4.2B offers fully featured power
metering, protective relaying and engine and
generator control and monitoring. Engine and
generator controls, diagnostics, and operating
information are accessible via the control panel
keypads; diagnostics from the EMCP 4 optional
modules can be viewed and reset through the
EMCP4.2B.
Features
• Ability to view and reset diagnostics on EMCP
4 optional modules via the control panel
removes the need for a separate service tool
for troubleshooting
• Set points and software stored in non-volatile
memory, preventing loss during a power
outage
• Five levels of security allow for configurable
operator privileges
• Programmable security levels for groups of
setpoints.
• Programmable kW Relays (3)
• Programmable weekly exerciser timer
• Dealer configurable resistive maps
• Default overview screen
• Real (kW) Load histogram
• Auto mains failure
• Programmable logic functionality
• Selectable units
o Temperature: °C or °F
o Pressure: psi, kPa, bar
o Fuel Consumption: Liter/hr or Gal/hr
(U.S. or U.K.)
8-16-22 I 4H-49
Attachment jltem #4: Generator Control Panel I CAT
Standard Features
• Voltage (L-L, L-N)
• Current (Phase)
• Average Volt, Amp, Frequency
• kW, kVAr, kVA (Average, Phase,%)
• Power Factor (Average, Phase)
• kW-hr, kVAr-hr (total)
• Excitation voltage and current (with
CDVR)
• Desired Voltage, Excitation Command,
Operating Mode (with IVR)
• Generator stator and bearing temp (with
optional module)
• kW load histogram
Generator Protection
• Generator phase sequence
• Over/Under voltage (27/59)
• Over/Under frequency (81 O/U)
• Reverse Power (kW) (32)
• Reverse Reactive Power (kVAr) (32RV)
• Overcurrent (50/51)
• Thermal Damage Curve
Engine Monitoring
• Coolant temperature
• Oil pressure
• Engine speed (RPM)
• Battery vol!age
• Run hours
• Crank attempt and successful start counter
• Enhanced engine monitoring (with electronic
engines)
Engine Protection
• Control switch not in auto (alarm)
• High coolant temp (alarm and shutdown)
• Low coolant temp (alarm)
• Low coolant level (alarm)
• High engine oil temp (alarm and
shutdown)
• Low, high, and weak battery voltage
• Overspeed
• Overcrank
• Low Oil Pressure
LEHE1208-01 2
Control
• Run / Auto / Stop control
• Speed and voltage adjust
• Local and remote emergency stop
• Remote start/stop
• Cycle crank
Inputs & Outputs
• Two dedicated digital inputs
• Three analog inputs
• Six programmable digital inputs
• Eight relay out
• Two programmable digital outputs
Communications
• Primary and accessory CAN data links
• RS-485 annunciator data link
• Modbus RTU (RS-485 Half duplex)
Language Support
Arabic, Bulgarian, Czech, Chinese, Danish, Dutch,
English, Estonian, Finnish, French, German, Greek,
Hungarian, Italian, Icelandic, Japanese, Latvian,
Lithuanian, Norwegian, Polish, Portuguese,
Romanian, Russian, Spanish, Swedish, Turkish
Environmental
• Control module operating temperature:
-40°C to 70°C
• Display operating temperature: -20°c to 10°c
• Humidity: 100% condensing 30°C to 60°C
• Storage temperature: -40°C to 85°C
• Vibration: Random profile, 24-1000 Hz, 4.3G rms
Standards
• UL Recognized
• CSA C22.2 No.100,14, 94
• Complies with all necessary standards for CE
Certification
o 98/37/EC Machinery Directive
o BS EN 60204-1 Safety of Machinery
89/336/EEC EMC Directive
o BS EN 50081-1 Emissions Standard
o BS EN 50082-2 Immunity Standard
73/23/EEC Low Voltage Directive
o EN 50178 L VD Standard
• IEC529, IEC60034-5, IEC61131 -3
• MIL STND 461
8-16-22 I 4H-50
Attachment jltem #4: Generator. Control Panel I
Optional Modules
CAN annunciator
The EMCP 4 CAN Annunciator
serves to display generator set
system alarm conditions and
status indications.
The annunciator has been
designed for use on the
accessory-communication
network and may be used in
either local (package mounted)
or remote (up to 800 feet)
application. A maximum of four
annunciators may be used
with a single EMCP.
RS-485 annunciator
The EMCP 4 RS-485
Annunciator serves to display
generator set system alarm
conditions and status
indications. The annunciator
has been designed for use on
the long distance annunciator
datalink and is used for
remote (up to 4000 feet)
application.
The remote monitoring software allows the user
to configure data monitoring and
data acquisition processes for monitoring,
graphing, and logging of generator set data.
LEHE 1208-01 3
Remote monitoring software
I I I I
tl'C'•
., .. ~
Whel,W.J
The EMCP remote monitoring software package
is a PC based program which allows the user to
monitor and control a generator set, and is
capable of running on a Windows based
operating system. The remote monitoring
software allows the user to configure data
monitoring and data acquisition processes
for monitoring, graphing, and logging of generator
set data.
Programmable logic software
- 1
... t
,. ►
,._ . ~ . ..;-- ..... ;. r :'i::t • ·!""".!
The EMCP programmable logic
software package is a PC based program
which allows the configuration of the
programmable logic blocks, and is capable of
running on a Windows based operating
system. The programmable logic software
allows the user to configure logic to change
the operation of the EMCP control and
interfaces within a limited scope.
8-16-22 / 4H-51
Attachment jltem #4: Generatori Control Panel I CAT
Optional Modules {Continued)
Digital Input/output module
The Digital Input/Output (D1/O) module serves
to provide expandable Input and Output
event capability of the EMCP 4 and is
capable of reading 12 digital inputs and
setting 8 relay outputs.
The D1/O module has been designed for use on
the accessory Communication Network and may
be used in either local (package mounted) or
remote (up to 800 feet) application.
RTD module
The RTD module serves to provide expandable
generator temperature monitoring capability of
the EMCP 4 and is capable of reading up to eight
type 2-wire, 3-wire and 4-wire RTD inputs.
The RTD Module has been designed for use on
the Accessory Communication Network and may
be used in either local (package mounted) or
remote (up to 800 feet) application. A maximum
of one RTD Module may be used with a single
EMCP4.
Thermocouple module
The thermocouple module serves to provide
expandable engine and generator temperature
monitoring capability of the EMCP 4 and is
capable of reading up to twenty Type J or K
thermocouple inputs.
The thermocouple module has been designed for
use on the primary communication network for
engine information and the accessory
communication network for generator information.
It may be used in either local (package mounted)
or remote (up to 800 feet) application. A
maximum of one thermocouple modules may be
used with a single EMCP 4 on each datalink.
Materials and specifications are subject to change without notice.
CAT, CATERPILLAR, their respective logos, "Caterpillar Yellow," the "Power Edge" trade dress as well as corporate and product identity used herein, are trademarks of Caterpillar and may not be used without permission LEHE1208-01 (08/18)
cat.com/powergene \Ion
©2018 Caterpillar
All rights reserved.
8-16-22 I 4H-52
Attachments
jltem #5: Generator Remote Annunciator Panel I
®
Picture shown may not reflect actual configuration.
Shown with Optional Equipment.
Features
• The EMCP 4 annunciator provides sixteen
(16) individual points of annunciation, with
two (2) LED's included for each point.
• An additional pair of LED's provides status
indication of the RS-485 comrnunication
network.
• Includes alarm horn with lamp test and
alarm acknowledge pushbuttons.
• Configurable to NFPA 99/110 requirements
for local and remote annunciation on
emergency standby generator systems.
• Provides custom label kit including software
for customer's specific alarms and
arrangement
• Designed and tested to meet stringent
impulse shock and operating vibration
requirements
• Uses high quality shielded twisted-triad
cable for robust remote communications
• Graphic symbols are provided next to each
pair to indicate various alarms and events
• The annunciator can be mounted remotely
up to 1200 m (4,000 ft).
• Provides superior visibility of the LED's in
direct sunlight.
LEHE0142-02
EMCP4
RS-485 Annunciator
The EMCP 4 RS-485 annunciator serves to display
generator set system alarm conditions and status
indications. The annunciator has been designed for
use on the EMCP 4 RS-485 annunciator data link
for remote applications, providing customers with
enhanced site flexibility.
The EMCP 4 annunciator is configurable to the
standards of NFPA 99/110 for emergency standby
generator systems.
Specifications
Technical Data
Electrical
Battery Voltage Functional Range: 9 to 32 voe
Power Consumption
Maximum: 12 watt at 24 VDC
Standby: _ 5 watt at 24 VDC
Control Power: 12-24 VDC
Communication: RS-485
Single, 8-pin Connector
Alarm
Sound Level 80 db
Physical
Weight 2.5 lb or _ 1.13 kg
Environmental
Operating Temperature -40° C to 70° C
-40° F to 158° F
Storage Temperature -50° C to 70° C
-58° F to 158° F
Relative Humidity 90%
Certifications
UL Recognized
8-16-22 I 4H-53
Attachments
!Item #5: Generator Remote Annunciator Panel I
LED Color Scheme
Each pair of LED's on the annunciator consists of
two of three colors: green, yellow and red, which
allows for custom configuration of status, warning
and shutdown conditions.
The available colors and combinations are:
Row LED 1 LED 2
1 Red Yellow
2 Red Yellow
3 Red Yellow
4 Red Yellow
5 Red Yellow
6 Red Green
7 Red Yellow
8 Red Yellow
9 Red Yellow
10 Red Yellow
11 Red Yellow
12 Red Yellow
13 Green Yellow
14 Green Yellow
15 Red Green
16 Red Yellow
LED Color Scheme
• Emergency stop shutdown
• Overcrank shutdown
• Low coolant temperature warning
• High coolant temperature warning/shutdown
• Low oil pressure warning/shutdown
• Overspeed warning/shutdown
• low coolant level warning/shutdown
• Low fuel level warning/shutdown
• EPS supplying load status
• Control switch not in auto warning
• High battery voltage warning/shutdown
• low battery voltage warning/shutdown
• BATT charger AC failure warning/shutdown
• Low cranking voltage
• Engine running
• Tier4 SCR
I Annunciator Dimensions
A ~58 mm 6.22 in
I B 60mm 2.37 in
C 288mm 11.34 in
Materials and specifications are subject lo change without notice.
CAT, CATERPILLAR, their respective logos, "Caterpillar Yellow," the "Power Edge" trade dress as well as corporate and LEHE0142-02 (03/16)
product identity used herein, are trademarks of Caterpillar and may not be used without permission. 2 www.CatElectricPower.com
©2016 Caterpillar
All rights reserved.
8-16-22 I 4H-54
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Item #7: Generator Distribution Switchboard "GDB"
--1--1--
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SWITCHBOARD GENERAL NOTES
PRODUCT DESCRIPTION & RATINGS
Power System Qgtg 480Y/277V SPh 4W 60Hz / .3 Phase Wye
Solidly Grounded
SERIES 2
System Short Circuit Current Roting: 65kA RMS
1ncominq Section l Coble Throu9n the- Bot~om Lf"ft of Une,up Bus Svstem Pata 800A Tin Ploteo Copoer Moin Bus
(2} .25x1.50 1N/6x38 mm Cu Bus Ser Per ?hose
(1) .25x5.00 IN/Sx127 mm Cu Bus Bar Per Neutral
(1) 2S>r..875 IN/6x22 mm Cu Ground Bus
Eodnsure Datg Type 3R ree Stonding
Exterior Point Color: ANSI 49
Front Accessibility On1y ~equ1red
Handling: Rollers
Strip Heater w. Thermostat & Ht. midistot
Rodent barriers
1 .51-l Corrosion Resist Base Channels
Interior Lights - All Sections
Steel Bottorr, Ciosure ;>late
Estimated Shipping Weicht
Shipping Solit 1 746.00 :bs / 338.39 kgs
Shipping Sclit 2 9.35.00 lbs / 424. , 2 kgs
Complete Lineup 1681.00 lbs / 762.50 kgs
Code standards U.L. Ueodfront and suitable for use as Service Entrance when not more than six (6) disconnecting meons ere provided.
Roting Nomeolates ST1- SeNice Entrance - Section 81.1s 800A ST2- Oeodtront - Section Bus 800A
PRODUCT INfOBMADPN
_J{j(jng
All wiring !O oe Machine 1001 Wire type
Instruction Bulletins Reference 80043-055 For Handling. mstollotior..
Anchoring. inspection And Mointencnce lnformotior,
Product Accessones/Optjgn; Certified Test ~eport
Seismic Qualified
24V Trip Unit Display Dower
Locolly Mounted ERMS Switch
Hinqed Front Gutters :::::overs Section
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NOTE: JOB NAU~·: DESIGN ASSISTANCE GEN£1<Al CuNt lvURATION EQUIPMENT DESIGNATION: SAN Cl£MHITE GDB i A MINIMUM OF 2.00/ (51] 1"0 n~ATION· EQUIPMENT TYPE: OE0-2 Switchboard CLEARANCE BEHIND THE DRAWN FN £02C DRAWING TYPE: SIDE. TOP VIEW & FLOOR PLAN SWITCHBOARD IS REQUIRED FOR TOP COVER OVERHANG. i-i·l*&·li~I ~Mr.:R:
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Low-Voltage Transfer Switches
Life Is C)r I Scb,11eider c,;;Electri c
8-16-22 / 4H-60
_,,
Item #8: Automatic Transfer Switch "ATS"
.ASCO 7000 SERIES
Povver~ Transfer Switches
Jl_"'J 1, l ;urnr ·:LR\f ~, .Pti~i~1 b ..,1 J1-..h-"; ':5,v: t, l!r~f p iOVit k; t.ai n 1ut 1:l l} .. ~ rt= ii;.,i_i!ilt y ii I'• / ,• ·f 1n1·•,H, Ht-~( ff l 1; il1•)i i· l i 1:i ~-~ !~ l• .... J ( h --rn •. JI ;1 l!r )1 l rn!--;~.n i t(·! 11111 ;if n .:1, ~~1 fr fill\",(!! Jif-~! ,'"a
ASCO 7000 SERIES Transfer Switches are widely used in the most complex m1ssio~tical t-iosp1tal anc::1 healthcare facilities, enterpnse and doud-based data centers, telecommunication network.Sc. water treatment plants. and any facility that requires the highest levels of power availability.
Every 7000 SERIES transfer switch ,s engineered-to-order to optimize switch functionality and provide facilities with the best solutton tor tneir specific application. ana custom-engmeenng 1s available to meet any transfer switcn1ng need.
Bac,;ed by industry-leading technical support and service ,nowtedge derived from a century of ctibcal power S\rt1itct11ng expenence. the 7000 SERIES solves tne most demanding cntical power challenges "aong fa:tlities today.
Power
I Knowledge '
t;J Transfer Sw1tc 11
~
7000 SERIES Power Transfer Switches
ASCO Power Transfer Switcnes are the standard of the industry. High-speed transfer of loads between alternate sources of power. regardless of ampacity, 1s achieved using a reliable, fIekl-Proven soteno1d operating mechanism.
Listed to UL 1008 Transfer Switch Equipment
and Certified to CSA 22.2. No. 178
Qualified and cert1fie<1 to IEC 60947-6-1,
optional CE mark.
Rated up to 600 VAC, 30 through 4000 amps
3 to 18-Cycie Withstand and CJosing Rating
Standard. 30-Cyde WCR Optional
High Withstand and Closing Rating, inciuding
Snort-Ttme Ratings. support breaker
coordination
Soli<1. s.witehed, or overlapping neutral
configurations
Front-replaceable maITT and arcing
contacts on 800-4000 amp models
Central terminaJ block for control
connections on 260-4000 amp models
Four auxiliary contacts: two dosed when
swrtct, is in normal position and two dosed
when switd'l is m emergency position
Local/remote communications to ASCO
commun1cabon products
ComprehensiVe 2. 5. or 10 year warranty
Three ?ole 7000
SERIES Automatic
Transfer Switch
rated 1eoo amps
Power . -•
Knowledge -,
~ Basic A1 Jtomat1c
Tr;=mc;;fpr Swtt( h
El.!rJctilms.
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7000 SERIES Power Switching Solutions
AL • aoo 11ioo-%.uornauc :ra,-,sfef" s,•AIChlng
ASCO Transfer Switches are available In automatic and non-automatic types. For automatic transfer switches. the controller 1n1tiates transfer. For non-automatic transfer swltcnes, a user initiates transfer Detween power sources using local or remote switches. ASCO 7000 SERIES Transfer Switches offer me tollaMng features:
• Rated up to 600VAC, sizes from 30 tnrough
40C-Oamps
• Controller prevents ,naelvertent operation
unoer low voltage conditions
Low control circuit currents allow for long
distances r.:,emeen remotely control switches
anc transfer switcnes
• Standard~••• monrtor for transfernng
motorloaas
Non-automatic models provide source
acceptability lights to inform operator when
sources are available to accept load
Four Pote. Non-Automauc.
EJectricaly-Operated 400
Amp Switch in a Type 1
En<::losure
Power
Knowledge
9 Non-Automattc
and Manual
Traasrer switches
for Backuo power Aoolicalions
Open Transtt,oo Transfer Sw•!C.hmg
ASCO Transfer Switches are available with a standard, 2-positian. open trans1bon models that reliably transfer loads in a "break-before-make" sequence in less than 100 miOlseconds. Open transition switches are suitable for a wide range of applications. - 30 to 4000 amps
• S1ngle-operator switchtng mechanism
prevents Stmultaneou$ connection of
both sources
Delayed Trarlsihon Tra~e, Sw11crw1g
• Available ln-Phaso Monitor can be
activated for transferring motor loads
ASCO Delayed Transition Transfer Switches transfer loads between power sources using a timed, load. disconnect position with an adjustable delay. Applications include older variable frequency drives, rectifier banks. and load management apolications. 150through 4000 amp$
Mechanical 1ntertocks to prevent
interconnection of both sources
Closed Trtln!IIIJOn Transfer Swlll:mnu
.. LED Indicator for lo~d disconnect pos1t1on
• Adjustable time delay for load
disconnect pos1tJon
ASCO Automatic Closed Transition Tran~fer Switches overtap the n0tmal and emergency source to transfe,without power interruption. The swilch transfers ,n a make-before..tireak sequence 1f both power sources are withiri acceptable parameters. Control logic continuously monitors source conditions and automatically selects open or dosed transition according to real-time values. • AYa1labJe 150 through 4000 amps
• Closed Transition Transfer occurs
passively without directly controlling
the engine-generator set
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7000 SERIES Bypass-Isolation Switches 7000 SERI ES Service Entrance Switches Bypass-lSOlm,on Au;ornaw:: Transle< Sv .. u::nes
ASCO Byriass4solabon Automatic Transfer Switches are available in open transition. dosed transition. and delayec, transition designs. The bypass--tsolation features allow the primary automabc transfer switch to be insi>ectea. tested, and maintained without interrupting power to the load. They atso provi.16 redundant pcwer transfer if the ATS is disabled or removed from service. 150 tc 4000 amps
Bypass switch and transfer switCl'I have
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The ASCO Service Entrance Power Transfer Switch combines automatic power swItc11ing with a dlsconnea and over--current protection device for the ublity source. These switches are insta0ed at facitities that have a single utftity feed and a single emergency power source. A arruit hreaker serves as the utility disconnect This produd is available up to 60OV and 4000 amps in StanClard.
Delayed, Closed Transition. and Bypas~$olation configurations.
Ava1laDle from 70 to 4000 amps, up to 6OOV
• 70. 400 amp listed to UL 1008
• 600 - 4000 amp listed to UL 891
UL 1008 Listed transfer mechanism
Disconnect anel over-current protective device
on the utility source. 70 to 2000 amp models
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circuit breaker~.
Disconnect linits on Neutral and Ground
lntemet-ena~ed monitonng and control
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Custom engineered devices can save space, reduce delivery times, streamline installation and comm1ssicning. enhance quality control, and reduce overaff cost. lrn~ •..dJ. 1~1nf1i!J!;on :3-tl:!,.•~
Common distribution breaker applications include:
• Panets to house molded case circuit
breakers
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• Seque,tial transfer switches select between
altemabve power sources
Normal, emergency, and/or load circuit
breakers
Manually or electrtcally operated circuit
breakers
• Circuit breakers on the normal and load sides
of each switch
• AA ammeter and voltmeter are also located
on the load side of each switch
• Protective relays, when required
• Awilable metering for normal, emergency
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These examples are Just a !ew of the configurations and features available through custom-engineered solutions. Additional possibll~es include:
Custom Metering
Source Fusing
• BusRiser
• Utility-Specified Compartments
For more information, contact an authorized ASCO Power Technologies Representative.
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The 700-J SERIES Group 5 Controller is reliable and field-proven. It provides all of the vollage, fraQuency, control, timing, and diagnostic functaons required for most emergency and standby power applications.
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Reset Delay Bypass: Bypass transfer
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• Extended Parallel Tmie. Provides visual
indication when the pr~set extended parallel
time has br n exceeded. The controls
automatically open the emergency or normal
main contacts. Separate contact also available
to shunt trip external breaker.
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failure ID syn<:hn>nize alarm if !he time delay
settings are exceeded <Ming dosed transition
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failure ID synchronize alarms.
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Monitoring and control transfer sw~ches from
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5310- LED annuncialor-Singte ATS
5350 - LED annuncialor- up 10 8 ATSs
5705 - Interactive CPMA-based Ql'&llhical
annuncialor-up 10 s ATSs
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Tum Transfer Switches Into Power
Information Portals
5170 Connectivity Module- Makes status and
power information from a single switct; available
to via ModBUS. SNMP, and web pages.
5701 8 Device Gateway - PfOVldes centralized
monitoring of up to 8 power devices through a
transfer switch. Connects generators, transfer
switches, load banks, and more to web pages for
increaseG monitoring and control.
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5370 - Graptrieatly displays information from
transfer switches and power devices. Touch
display transfers. re-transfers. initiates engine
stan, and configures transfer sw1tcn settings_
Transfer Switches are the Perfect Place to
Monitor Power Flow. Power Conditions,
and Power Events
521 O Power Meter- Provides deeper insight into
arcuit status and conditions.
Powert.ogic PM 8000 - Schneider Electric's
compact, high-performance, power meter
simplifies power quality and maximizes versatility.
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7000 SERIES Optional Accessories
1Q l' I A.udlciry power connec11ons provide tor external 24VDC source to power concrol panel ana cower manager/me:er wtief"I normal ano emergency sources are noc present or rne sN1tcn is 1n 1sola11on moae. AlloYJS tor use of lull range or extenoec engine starting tim~ celay1ea1ure 1C {0-60m1n 59 sec).
! Gt:. 1 I Sam~ as accessory 1G1 except using 120-vot: AC ex1erna11npuL. :i?S ~ I E.xlenoea conua1 oower Me-through {aopro:,,._ 25 seconas) tor Oroup 5 ATS controller anc1 select commun1cat,ons ano metering accessones, e.g. Acc. 72EE2, 72FC. 135L, e:c.
CCL I Selector sw11ct: for aucom-atie/manual re-transfer ro normal. Au10matic bypass if emergency rails.. 1!i!s I Two-pole. dOuble-throw contacts operate when ernergency source VOitage 1-s present at trar.sfer switch termmals. 1b.G I Two-polo!. oouble-:hrow conracts operate when normal scurce voltage 1s presen: at transfef" swicct, termir.als. 3$ J "Push-<o-Test• feature on all pilot hghr indicators JUA I i.cad-sl"lec c1rcui1 initiated by opening or a customer-supptiec contac:.. '.,0;3") I 74 VDC 1oc:1c sriea circuit rnrt1atea by removal of customer-supphec conrrol voltage (6. 12 . .;a, 120 voe ano 120 VAC also ava11able1.
::, ; z I Se1 ... -cuve Joaa disconnect control contacts that operate wrth time delay pnor to and/or alter foaa trars1er and re-1ranslcr. 7~Er.z f Offers remote Ethernet moni1oring via ooen Mod ous and SNMP orotocols, email notifications and embeooed moni:cnr,g wee pages. {Catalog No. 5170 for stana-a1one proouct). 107G I Provcoes 6uilo1ng Monitoring Systems with Iranster swrtch, oypass. and klad power metering intorma11on m Moobus TCP!IP. 8ACne[ IP. ano SNMP Pro1ocots_ Compatible wilh any Accessory 150 Technology PacKage or 72EE2, 73,-:c 1 I Normal source pr01ecuon. (30. J.,.,;re 'WYE) r~c..c:: f Emergeney source p,otectiou. (30. Awire WY€1 r:~CC'.'! I Loaa sioe p,otecnon. (30, 4wwe WYE} Note Omer a1:w1bull0n voltages a,nd kA rat•rigi;J ava11ao;e 1-91" ... ! W,anuat selector sw,teh for designating one of !WO uUlity feecs as the preferred source. 't11,"t I Generator :o • Generator tor Standby Applications ,,.,~ I Se1srn1c Cer:1tice11on to International Building Coae for elecmcal equipment 1~ 1 I :.;ertiticat1on of compliance with tne Arrier1can Recovery & Reinvestment Act (Buy American Provision) , .Jl ,\ ! I Auxiliary contact lo close m ·'Bypass to Normar pcs1tion.
H .S ! I Au:llirnary cont<1ct :o close:= in "Bypc1ss to Emergency" posmon.
1..:. T I Au,aliary contact to close when transfer sWJtch 1s 1n "Automatic" position. i ~l! I Au.1ul1ary conracr 10 close when ttanste, switch 1s ITT ·1so1.a1e~ position ; ~1; I Auxiliary contact 10 ciose wrien transfer switch tS 1n ·resr posiuon. ~E I LEO 8ypass status lnotcator, op!ional on G frame, 1600 lo 4000 amps onl',( Stanoard tor an other switches. i J~t I AS.,"'() Digital Power Meter monttors load source voltage, freouency, and (':Ul"rent ana calculahr,g Power. Energy, and Power Factor,
~~ ;; I ASCO Oig1ral Power Meter(Acc 135L), Backup Power Source {Acc. 1PS1}. Commuol~tions Mooute (Acc. 72EE21 i:l.OB I 5210 Power Meter v.1th Moxa JO (Acc. 135S8). Backup Power Source tAcc. 1PS1). Comm. W10au1e (Acc. 72EE2) .~,::. I 120VAC. 208-?40VAC anc.'or 440-480VAC Accessory 44 Stnp heater cesignec 10 keep humimty and/or temperature 1nsiae J ATS enclosure w1tt11n accemable levels. Includes mountmg bracket with strip neater. mermosrac, ano rerm1na! hlock Withstand and Closing Ratings
Withstand and Closing Ratings for au 7000 SERIES Power Transfer Switches. mduding 0.5 second (30-cycie) designs. -- a-.,.----..·:-
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2. S""1tctle$ uU1zmg O'f'e!'ll!IPPII\O neutral le-ode Cl have 3SkA. 0.0~second. UmM:laSe0 rann~ at480V max
3. Shonlimt1 Rating .a~esto600At,ypaissS>Mtcn only. Tha600Afranste, sy,,11ct, does r,ot have a Short Time Raong.
◄ These tram I$ a,a onti., available 1n the 7000 SERIES produc, •ne 5 Max. Me raon911s 1200A on front-connected H-ttame swnche..
5. Ratingsoown 1sror bypass s\Ml:Che-s only, Transfer s'Mtch rating is 10~ AJI unit~ attl RMS Symmetnc&I Amperes
All Wthstand and Clot.Ing Rating (WCR) va:tues are established by testing 1n accordal'ICe With UL 1008. For the latest ramgs, lnduang transler SW1tr:h ratings when u-sed 'Mth speofic or0.1i:
breakers. aee A~co :euhtkietieo 112010, more VVCR 111forma1IOl'I.
Appl1cat1on cnaracter1sbcs may permrt higner VVCRs for certain s\Mtch Sizes.
ConracrASCO Power TectmOlogies tor more inlormation.
Contact ASCO for SeNr~ Entninc:e Switch tatJngs
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1.5 ASCO Power Technologies - Global Headquarters
160 Park Avenue
Florham Park, NJ 07932
Tel: 800 800 ASCO
www.ascopower.com
[email protected]
?12021 ASCO Power Techno:onms All Righi~ Reserved life,~ Ori Sct1ne1der Eleclnc is a trademark a11d lhe properly of SchneidP.r F.leclrlc Sf:. tis subsIdIanes arnJ a.Ff1hatud companies Publ,cation 3040 1120 Pnnled in lhe U.S A
8-16-22 I 4H-68
City of San Clemente Public Works
Standby Generator Addition and Electrical Distribution System Upgrade Preliminary Design Report
July 2022
APPENDIX C
GENERATOR SIZING CALCULATIONS
8-16-22 I 4H-69
City of San Clemente
City Hall Generator and Electrical
Distribution System Upgrades
Emergency Standby Generator Sizing Report
May 13, 2022
Prepared by:
Michael Baker
INTERNATIONAL
S Hutton Centre Drive, Suite 500
Santa Ana, CA 92707
949.472.3505 Telephone
9t19.tl72.8373 FaK
8-16-22 l 4H-70
c,w uf Sllll Clc1nc,1t~
Ci \"/ 1-1,.111 <.;cne.-olor ,md F.lec\rknl Oi, tTib11tio11 G••nc at r "Mn HriJ,l,>rt
Michael Baker
INTERNATIONAL
Generator Sizing Calculation Analysis
There are several methods for sizing commercial generator:
1. Full load Capacity Measurement: Estimate the required generator capacity by taking full load current measurements using a clamp-on ammeter
during peak usage at the service panel.
2. Full Load Capacity by History:
3. Square Footage Measurement:
Utilize the utility company's billing to find the maximum power usage.
The square footage sizing method use the following
calculation for determining the generator sizing.
► S0KW + 5 Watts per square foot.
Full Load Capacity by History method will be used for the generator sizing calculation.
Full Load Capacity by History
Based on the utility company (PG&E) billing provided by the City, M_BI selected the highest peak demand usage for the past 15 months for each service and summarized in here. Refer to Appendix B for max demand table.
Service A Peak Demand
Service B Peak Demand
Service C Peak Demand
Service D Peak Demand
Total Peak Demands
:122.7KW
: 46.4KW
:48KW
: 42.lKW
:259.ZKW
Total peak power usage with 15% for reserve capacity: 259.2KW x 1.15 = 298.0SKW Total peak power usage with 25% for reserve capacity: 259.2KW x 1.25 = 324KW Conclusion:
To provide backup power for the City Hall Building four services, a minimum of 300KW rated generator will be needed. MBI recommends a 350KW generator that will provide more reserve for future demand.
However, a 300KW could provide sufficient power to the current load demand. The selection of the generator size and future load consideration will be by the authority having jurisdiction. The generator does not require Diesel Particulate Filter (DPF) installation since there are no sensitive receptor (such as private residences or schools) within 100 meters of the generator.
PAGE I 2
8-16-22 I 4H-71
City of San Clemente City Hall Building
Maximum Demand Load Summary Table
Service Address Valid From Valid To Max DMD
11/30/2021 12/29/2021 98.9
10/29/2021 11/29/2021 92 .8
9/29/2021 10/28/2021 90.4
8/28/2021 9/28/2021 116.2
7/30/2021 8/27/2021 122.7
6/30/2021 7/29/2021 118.6
5/29/2021 6/29/2021 105.6
4/30/2021 5/28/2021 88.6
3/30/2021 4/29/2021 68.8
2/28/2021 3/29/2021 95.7
1/27/2021 2/28/2021 66.7
12/28/2020 1/27/2021 84.3
11/26/2020 12/28/2020 90.6
10/27/2020 11/26/2020 71
9/27/2020 10/27/2020 76.5
Service Address Account# Valid From Valid To Max DMD
11/30/2021 12/29/2021 43.5 r 10/29/2021 11/29/2021 35.4 9/ 29/2021 10/28/2021 37.4
8/28/2021 9/28/2021 43
7/30/2021 8/27/2021 46.1
6/30/2021 7/29/2021 48
5/29/2021 6/29/2021 43.8
910 CALLE NEGOCIO C 6556576648 4/30/2021 5/28/2021 40
3/30/2021 4/29/2021 37,6
2/28/2021 3/29/2021 34.6
1/27/2021 2/28/2021 33
12/28/2020 1/27/2021 36.2
11/26/2020 12/28/2020 32.8
10/27/2020 11/26/2020 37.1
. 9/27/2020 10/27/2020 47
page 1 of 2
8-16-22 I 4H-72
Service Address
910 CALLE NEGOCIO B
Service Address
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I
910 CALLE NEGOCIO D
City of San Clemente City Hall Building
Maximum Demand Load Summary Table
Account # Valid From Valid To M ax DM D
11/30/2021 12/29/2021 45 .9
10/29/2021 11/29/2021 40
9/29/2021 10/28/2021 43.2
8/28/2021 9/28/2021 46.4
7/30/2021 8/27/2021 45.9
6/30/2021 7/29/2021 45.6
5/29/2021 6/29/2021 42.2
848749404 4/30/2021 5/28/2021 39.7
3/30/2021 4/29/2021 39
2/28/2021 3/29/2021 41
1/27/2021 2/28/2021 39
12/28/2020 1/27/2021 41.9
11/26/2020 12/28/2020 39
10/27/2020 11/26/2020 37.6
9/27/2020 10/27/2020 43
Account# Valid From Valid To Max DMD
11/30/2021 12/29/2021 33.6
I 10/29/2021 11/29/2021 37.9
9/29/2021 10/28/2021 39.8
I 8/ 28/2021 9/28/2021 42.1
I 7/30/2021 8/27/2021 10.6
6/30/2021 7/29/2021 6.9
5/29/2021 6/29/2021 6.7
7878289061 4/30/2021 5/28/2021 5.6
3/30/2021 4/29/2021 6.2
I 3/1/20t1 3/ 29/2021 4.6 I
1/27/2021 2/28/2021 24.S
12/28/2020 11 1/27/2021 27.4
11/26/2020 12/28/2020 23
10/27/2020 11/26/2020 18.1
9/27/2020 10/27/2020 22.4
page 2 of 2
8-16-22 I 4H-73
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Load Ana lysis Summary
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Max Running Non Linear Load
Selection Criteria
Generator Set
Generator Set Model
Model Type
Voltage Regulator and Slope
Feature Code
Fuel
Sizing Methodology
Engine
Make/Model
Aspiration
Cylinder Configuration
Speed
Engine Performance Number
10893638
City Hall Standby Generator
City of San Clemente
U.S.
Nicole Han
112-May-2022
288.0 SkVA / 259.2 SkW
288.0 SkVA / 259.2 SkW
288.0 kV A/ 259.2 kW / 0.90 PF
288.0 RkVA
Step 1 Running kW requirements
(1) of C13
IVR 2:1 slope;
C13DE81
Diesel
Conventional
C13
TA
INLINE-6
- - - - 1800 RPM
EM1692
Project SiZing Report
Electricity Supply
Connection
Max. Ambient Temperature
Altitude
Humidity
Nameplate Rating
Site Output Rating
Rating Type
Open I Enclosure
UL Listed
Capacity Used
Emissions / Certifications
Governor
Aftercooler Type
Displacement
Bore
60 Hz 480/277 V
STAR
95.0 F
300.0 Ft A.S.L
69%
350.0 ekW / 437.5 kVA / 0.8 PF
350 ekW / 437 .5 kV A
Standby
SA Level 2
UL Listed
74.1%
EPA ESE
ELEC
ATAAC
763 Cubic Inch / 13 Liter
130
CX>
I
....>.
0)
I
N
N
--
~
I
I
....,.
(.ii
Fuel Consumption at 100% Load 24.9gph
AltEcrnato1
Alternator Type/Frame Size LC/ LC6114B
Alternator Winding Pitch 0.6667
Excitation/\'Vinding Type SE/RANDOM
Alternator Arrangement Number 4183863
Subtransient Reactance X"d 0.1348
• .,.. See your Caterpillar dealer and/or Spec Sheet for technical information. ••••• Package Power Tolerance: +/- 5%
0-50
0- 75
0-100
Transient Performance
<5%
7.0 12.0
7.9 13.3
23.1 <3
<3
<3
Stroke 157
Insulation Class H
Temperature Rise 130 C
Number Of Poles 4
Number of Leads 12
Rated Amps 526.2
0 - 100 Load Change %
--- Frequency Dip O , _
-- Voltage O,ip
-7 ~
-14 ~----"<;:------+:..._ _ ___ _
-21 -i----::.....::::--:::::;:::,..L.- -------
-28-'---------------
0 <3
Recovery Time (sec)
Block Load (only) Transient Response values are at factory conditions with a resistive load. This information is representative of a typical Cat generator set, but is not guaranteed. Generator set block load capabilities at site conditions may vary from factory transient response test results due to site altitude, site ambient. and engine to engine variation.
CX> I
_,.,
0)
I
[\;)
[\;)
--
~
I
I
-...J
0)
BAT.
Project Na'Tle
Customer \lame
Region
Prepared By
Modified Date
Generator Set Model
Load Step I
Load Details
Load Description
City Hall Standby Generator
City of San Clemente
U.S.
Nicole Han
12-May-2022
I Permitted
I FDiµ I VDIp I
Load Report
Predicted
FDip I VDiµ
Electricity Supply
Rating Type
Max. Ambient Temperature
Altitude
Humidity
Nameplate Rating
Transient Inrush
I SkVA I SkW
Running
kVA kW
-.:c_ .. - • ---- '-•~•F • • -~- ~,,. • . ··- _ ' . _.. " __ ' • .., l 1 x42. 10 kW-=-service -0: Office Eqwpmenf;-Oistr. ·3-Phase , .. , ..
1.2 '1x48.00 kW- Service C: Office Equipment, Distr. 30% 30% 3-Phase 1,3 1x46.40 kW- Service B: Office Equipment, Distr. 30% 30% 3-Phase -- - - 1.4 1xf22.70 kW - Service A: Office Equipment, Distr. 30% 30% 3-Phase Step 1 Total 30% 30% 6.9%
-
12.9%
"•:
53,3
51.6 - -
136.3
288.0
SkVA
288.0
48.0 46.4
122.7
259.2
SkW
259.2
"-b.8
53.3 48.0
51.6 46.4
136.3 122.7
288.0 259.2
60 Hz 480/277 V
Standby
95.0 F
300.0 Ft. A.S.L
69%
350.0 ekW I 437 .5 kV A / 0.8 PF
Resultant Peak
SkVA
SkVA
288.0
SkW
SkW
259.2
Cumulative Running
kVA
kVA
288.0
kW
kW
259.2
SJ
co
I
......
0)
I
I\)
I\)
.l:>,. --
I
I
--J
--J
c•·
Project Name
Customer Name
Region
Prepared Ey
Modified Date
Generator Set Model
Fuel Tank Summary
Running Hours
Fuel Consumption@ 100% Load
City Hall Standby Generator
City of San Clemente
U.S.
Nicole Han
12-May-2022
(1) of C13
72 hr
24.92 US gal/hr
Radiator Due! and Room Fresh Air Louver Designer Summary Duct Dimensions from Radiator Side (Length)
Duct Dimensions from Radiator Side (Width)
Heat Radiation from Engine & Alternator
Engine & Alternator Airflow
Exhaust Back Pressure Summary
Total Straight Pipe Length
Total Number Of 90 Deg Long Radius Elbow
Total Number Of 90 Deg Short Radius Elbow
Total Number Of 45 Deg Elbow
Minimum Exhaust Pipe Diameter
Stack Temperature
Gas Density'
123.82 in
80.94 in
72.63 kW
0.00 fi'/min
0 ft
0 0
0 Data coming soon
1,062.59 Deg. F
0.03 lb/ft'
Engine Room Tools Summary
Electricity Supply
Rating Type
Max. Ambient Temperature
Altitude
Humidity
Nameplate Rating
Fuel Tank Size
Combustion Airflow
Minimum Louver Area
Temp Rise
Radiator Duct Area
Exhaust Gas Flow
Muffler Pressure Drop
Pressure Drop in Exhaust
Max Allowable Pressure Drop
60 Hz 480/277 V
Standby
95.0 F
300.0 Ft. A.S.L
69%
350.0 ekW / 437 .5 kV A/ 0.8 PF
1,794 US gal
881.09 fl.3/min
0.32 ft2
-280.46 Deg. F
0.22 ftZ
2.619.95 fi'/min
0.40 psi
0.00 psi
Data coming soon
City of San Clemente Public Works
Standby Generator Addition and Electrical Distribution System Upgrade Preliminary Design Report
July 2022
APPENDIX D
SOUTHERN CALIFORNIA AIR QUALITY MANAGEMENT DISTRICT FORMS 8-16-22 I 4H-78
IE~ South Coast Air Quality Management District Mail To:
II Form 400-A SCAQMO
Application Form for Permit or Plan Approval
P.O. Box 4944
Diamond Bar, CA 91765-0944
List only one piece of equipment or process per form. Tel: (909) 396-3385 www.aqmd.gov
Se-clion 'A • Operator Information
1. Facility Name (Business Name of Operator to Appear on the Permit): 2. Valid AQMD Facility ID (Available On Permit Or Invoice Issued By AQMD):
3. Owner's Business Name (If different from Business Name of Operator): ,_ .. _ . , Section B ,. IEguipment Location Address Section C • IPern,it Malling Address -
4. Equipment Location Is: O Fixed Location r Various Location 5. Permit and Correspondence Information:
(For equipment operated al various locations, provide address of Initial site.) D Check here If same as equipment location address Street Address Address
,CA . City 'Z,p City siale ___ l/p .......
Contact Flame Title Contact Name i'[iiePhone# ''tx['·- Thx.,,--- Phone# txl-- Fax# E-Mail: E•Mail: - Section D • ~ppllcation Iype~
6, The Facility Is: C· Not In RECLAIM or Title V C lnRECLAIM r lnTitleV 1· In RECLAIM & Title V Programs
7. Reason for Submitting Application (Select only ONE):
7a. New Equipment or Process Application: 7c, Equipment or Process with an Existing/Previous Application or Permit:
11 New Construction (Permit to Construct) 0 Administrative Change (' Equipment On-Site But Not Constructed or Operational O Alteration/Modification Existing or Previous (' Equipment Operating Without A Permit• C Alteration/Modification without Prior Approval • Permit/Application ( ' Compliance Plan 1 Change of Condition If you checked any of the items in 7c., you MUST provide an existing
r Registration/Certification C Change of Condition without Prior Approval • Permit or Application Number:
t Streamlined Standard Permit (" Change of Location
r Change of Location without Prior Approval • . 7b. Facility Perrnits: - ( ,' Equipment Operating with an Expired/Inactive Permit• ( Title V Application or Amendment (Refer to Title V Matrix) (', RECLAIM Facility Permit Amendment • A Higher Permit Processing Fee and additklnal Annual Operating Fees (up to 3 full years) may apply (Rule 301(c)(1l(D)(i)).
Sa. Estimated Start Date of Construction (mm/dd/yyyy): I Sb. Estimated End Date of Construction (mm/dd/yyyy): 1 ac. Estimated Start Date of Operation (mm/dd/yyyy):
9, Description of Equipment or Reason for Compliance Plan (list applicable rule): 10, For Identical equipment, how many additional applications are being submitted with this application? (Form 400-A required for each equipment/ process)
11. Are you a Small Business as per AQMD's Rule 102 definition? 12. Has a Notice of Violation (NOV) or a Notice to r C (10 employees or less and total gross receipts are Comply.(NC) been Issued for this equipment? No Yes $500,000 or less OR a not-for-profit training center) 0 No (' Yes If Yes, provide NOV/NC#: -- Section E ,. IFacllity1 Buslness Information
13. What type of business Is being conducted at this equipment location? 14. What is your business primary NAICS Code? (North American Industrial Classification System)
15. Are there other facll~ies in the SCAQMD 0 No C: Yes
16. Are there any schools (K-12) within C No C Yes jurisdiction operated by the same operator? 1000 feet of the facility property line? Sectlo.ril: - At.lthorlzation/Slgnaluret £hereby cert/ft that all Information contained herein and /olotltliilion submifled wflh this applicathn are true and correct.
17. Signature of Responsible Official: 18. TIiie of Responsible Official: 19.1 wish to review the pennit prior to Issuance. I; No (This may cause a delay in the application process.) G Yes
20. Print Name: 21. Date: 22. Do you claim confidentiality of data? (If Yes, see instructions.) (' No ( Yes
23. Check List: 0 Authorized Signature/Date 0 Form 400-CEQA D Supplemental Form(s) (ie., Form 400-E-xx) D Fees Enclosed ~ i\PPLJCATIOH TRACKll,G ~ Ct!ECO I ;MOUNT R ECEIVEO PAYME~TTRACKING ~ VAI.IOA710N A?P I DAi: API' cLAss I a.As1c EQUIPMENT CA EG0RY COOE TEAM J ENGINEER I REASON/ACTION TAKEN REJ REJ I JI! C0l/iR0L
~ South Co.1st Air Quol:ty Monogomont District, form 400-1\ (2012.07) 8-16-22 / 4H-79
Sou1h Coast Alf Quality Management Dislric1
Form 400-CEQA
MallTo:
Callfomla Environmental Quality Act (CEQA) Appllcablllty SCAOMD
P.O. Box 4944
Diamond Bar, CA 91765-0944
Tel: (909) 396-3385
www.aqmd.gov
The SCAQMD is required by slate law, the California Environmental Quality Act (CEQA), to review discretionary permit project applications for potential air quality and other environmental impacts. This form Is a screening tool to assist the SCAQMD in clarifying whether or not the project I has the potential to generate signlflcant adverse environmental impacts that might require preparation of a CEQA document (CEQA Gu)delines § l5060(a)). Form 400-CEQA and the Instructions for guidance on completing this form are available al !illl.li~ -~ •'l<:UQ.f.Q 1i nort1e,',ei:.;!i~1:;,1;/ r.e.Ja/ , ega-P£rf!'.il:lo.(m,~ or i)l!P.Jl".!'~'.!'!:2.4.~'..!!LKY.W19.r!1s/.P..l!J!~.llt.U perrr111-app11,:,1100 -lor~!.l, For each Form 400-A application, also complete and submit one Form 400-CEQA. If submitting multiple Form 400-A applications for the same project at the same time, only one Form 400-CEQA Is necessary for the entire project. If you need assistance completing this form, contact Permit Services at (909) 396-3385.
Section A - Facility lnfErmatfon
.... .. -...
·"
1. Faclllty Name (Business Name of Operator to Appear on the Permit): 2. SCAQMD Facility ID:
3. ProJect Description:
Se(tlon B - Review For Exemption From Further CEQA Action Check "Yes" or "No" as applicable. If "Yes• Is checked for any question in Section B, skip Section C and proceed to page 2 and complete Section D - Signatures. f Yes No Is thl;~;o-;;;,;· -·-· ·• -· -----------------·-· ..... _ .... ·-· -----------------·-·-···- ,__1_,_.1_0_ - ·-0 A request for a chanae of operator only (without equipment or process change modifications)? ~ - • H ---~
2. O O A functlonally Identical permit unit replacement with no Increase In equipment unit ratlns or emissions? - - -··-· - -·--____________ ., _________________________________ ·-·-----···-·-·-·· -----··· ---~ -- O _Q __ A change of daUy ~oc permit li~lt_!~~ m_o~~~-•v_v __ o _c_ _p_e_rm_ lt_ll_m_lt_? ____________________ _
4. 0 0 Equipment damaged as a result of a disaster during state of emergency? s. O O A Tltle V (e.g., SCAQMO Regulation XXX) permit renewal without equipment or process change modifications? -------· ------------- --- ------·-·----------------------.. ·-- 6, O O A Title V administrative permit revision?
···-··- ··· - · -------------------·---------·-·-·---------·-·-----!
7. 0 0 The conversion of an existing permit Into an Initial Title V permit? leadon c - Review of Impacts Which May Trigger Further CEQA Review - --------------------------~ Check "Yes" or "No" as applicable. To avoid delays In processing your applicatlon(s), explain all MYes" responses on a separate sheet and attach It to this form.
Yes No
1. 0 O Is this project speclftcally evaluated In a previously certified or adopted CEQA document? __ _; ___ ': "Yes• Is checked, att~~~~~ ~~e sign!~ ~~~e of Determination to this form. _____________________ _.]
2. ! l
Is this project specifically e,cempted from CEQA by another entity (e,1,, city or a1ency)1 0 0 If "Yes• Is checked, attach a copy of the sisned Notice of Exemption or other documentation from the entity to this form. ·: .• _O _______ ::o--: : :ls:t:h:ls--p--r--0J:e~ct--~- a_rt_ o_f _a_l• __ r_1_er ~-~;~ '.f_"Y_e_s_" _is_c_he_c~~--~-~~-8,~ep_a_'.~-e--~-~---t- t_o_b_-r,_~efly_d_e_s_cr_ibe_ 1_he_1_a_rse_r_p_ro __ ie_c1_·::~----:---__ -__ -_-_j 0 1
O I WIii the project Increase the QUANTITY of hazardous materials stored aboveground onslte or transported by mobile i
4. ; vehicle to or from the site by greater than or equal to the amounts associated with each compound listed on Form 400- 1 CEQA, Table 1 • Regulated Substances list and Threshold Quantities for Accidental Release Prevention lb.!.\.illl t ~Nw.agmd.gov/home/regula~onsLce<.1,a/ce9a •p£rn1,t-f9rmsJ? If "Yes" is checked, attach a separate sheet to identify each hazardous !----- i materf~_I and correspo~~i-~~-quantity to b~~'.~~s-~~-~-ed!~~red, or used. •-------------···------------·--·--·----___ 1 i 1 ·I WIii the project emit any air toxic fisted on Form 400-CEQA, Table 2 - Other Air Toxics and Their Screening Levels llillPJ' • i 5• j O ! 0 j ~ -~gmd.goylhomet'eJ.•l~wceo~·oerin,1 •1!,!,!!~l 2? If "Yes" is checked, attach a separate sheet to Identify each air toxic and I i ' ; corresponding quantity to be emitted. _____ ______ , .,-·;· , -0 ·r o· WIii the proJect r;;;ire any demolition, excavatio~· and/~r ,~~di~,-~~nstruc:tfon activities that encompass an~;;~----·---! ,___ j ___ ~--- _ex_c_e_ed_l_n_1_2_0_,ooo ___ s_q_u_a_re_f_e_e_t? _____ ---·-------------_________________ _ 1 A "project" means the whole of an acdon which hasa potentfalfor resulbn& In physical chan1e to the environment, including construction activities, clearfna or 1radlng of land, Improvements to existina structurH, and activities or equipment involving the Issuance of a permit. For example, a project mlg~t Include Installation of a new, or modification of an existing Internal combustion engine, dry cleanin1 facility, boiler, IH turbine, spray coatins booth, solvent clHnin& tank, etc ' Form 400-CEQA, Table l • Other Ai• Toxic, and Thtu ScrHning Lovels, contains a list of air toms that either do not have a cancer potency (CPJ or reference e,cposure level (RH) approved by the Office of Environmental Health Hazards Assessment (OEHHA) or have a combination of OEHHA•approved and non-approved CPs or REls. r/'J South Coast Air QualilyM111agemenl District. Form 400-CEQA (2017.12) Page 1 ol2 8-16-22 / 4H-80
_._ ............. -·--·
Section C - Review of Impacts Which May Trigger Further CEQA (concluded) Yes No
7. 0 0
Will the project utilize a boiler, engine, or other combustion equipment that uses fuel (e.g., gasoline, diesel, natural gas, liquefied petroleum gas (LPG), or landfill gas)? If "Yes" Is checked, then the applicant will need to calculate the amount of GHGs from fuel use via on the Greenhouse Gas (GHG) online estimator [hnn f/WW fQIQd 1oy/horoe/rc,u);iuons/tcg*'®·Pe•m,H?IJJlal. and attaching the printout or by conducting hand calculations and providing the documentation. Refer to the Instructions for Form 400-CEQA for guidance.
0 0
Will the project utilize other types of equipment not addressed In Question 7 that require the use of, or will generate, any
8. chemicals listed on Form 400-CEQA, Table 3 • Greenhouse Gases Hntp //w:NY,il9!J1d toy/h9me/"'•"htlcn'llc"" ::/.il.9,\:l!!ll!!l!J.; !2ll!ll)? If "Yes• is checked, attach a separate sheet to identify each equipment unit, the chemical name(s), and the quantity of each chemical identified.
9, 0 0 WIii the project Include the open outdoor storage of dry bulk solid materials that could generate dust? If "Yes" is checked, include a plot plan with the application package .
Will the project result in or make worse noticeable off-site odors from activities that may not be subject to SCAQMO
10. 0 0 permit requirements? For example, landfills, materials recovery/recycling facilities (MRF), and compost materlals or other types of greenwaste (e.g., lawn clippings, tree trimmings, etc,) have the potential to generate odor complaints subject to SCAQMD Rule 402 - Nuisance.
11. 0 0 Will the project cause an Increase of emissions from marine vessels, trains and/or airplanes? WIii the project Increase demand for potable water at the facility by more than 262,820 gallons per day? 12, 0 0
The following examples identify some, but not all, types of projects that may result In a "Yes" answer to this question: 1) a project that generates steam; i) a project that uses water as part of operating air pollution control equipment; 3) a project that requires water as part of the production process; 4) a project that requires a new, or the expansion of an existing, sewage treatment facility, new water lines, sewage lines, sewage hook-ups etc.; S) a project where the water demand exceeds the capacity of the local water purveyor to supply sufficient water for the project; 6) a project that requires new or the expamlon of existing, water supply and conveyance facilities; and, 7) a project that requires water to hydrotest pipelines, storage tanks etc. for structural integrity.
13. 0 0
WIii the project create an Increase In the mass Inflow of effluents to a public wastewater treatment facility that would require a new, or revision to an existing, National Pollutant Discharge Elimlnatlon System (NPDES) or other related permit at the facility?
14. 0 0 WIii the project result In the need for more than 350 new employees?
15. 0 0 Will the project resuh In an Increase In heavy-duty transport truck traffic to and/or from the facility by more than 350 truck round-trips per day?
16. 0 0 WIii the project result In an Increase in customer traffic by more than 700 vlshs per day?
17. 0 0 Will the project resuh In temporary or permanent noise or vibration In excess of what Is allowed by the applicable local noise ordinance?
18, 0 0 WIii the project create a permanent need for new or additional solid waste disposal? Check "No" If the projected potenlial amount of solid waste to be generated by the project is less than five tons per day.
19. 0 0 WIii the project create a permanent need for new or addltlonal hazardous waste dlsposal? Check "No" If the projected potential amount of hazardous wastes to be generated by the project is less than 42 cubic yards per day (or equivalent in pounds!.
20. 0 0 WIii the project Include equipment that after Installation or modification wlll change the visual character of the site and Its surroundings or block views?
21, 0 0 WIii the project have equipment that will create a new source of external lighting that will be visible at the property llne? Section D .. SIGNATURES
I HEREBY CERTIFY THAT AU. INFORMATION CONTAINED HEREIN ANO INFORMATION SUBMITTED WITH THIS APPLICATION IS TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE, I
UNDERSTAND THAT THIS FORM IS A SCRHNING TOOL AND THAT TIIE SCAQMD RESERVES THE RIGHT TO CONSIDER OTHER PERTINENT INFORMATION IN DETERMINING CEQA
APPLICABILITY,
1. S11nature of Responsible Offldal of Firm: 2. TIiie ol Responsible Olftd1I of Firm:
J. Print Name ol Responsible Offklal of firm: 4. Date sI1ntd:
5. Phane # of Responsible Offltlal of Firm: 16. Fax# of Responsible Offl<lal of Firm: 7. Email of Responsible Official of Firm:
a. Slanature of Preparer, (If prepared by person other than responsible official of firm): 9. TIiie of Preparer:
10, Print Name of Preparer: 11. Date S11ntd:
12. Phone# of Preparer: , 13. Fax# of Preparer: 14. Email of Preparer:
THIS CONCLUDES FORM 400-CEQA, INCLUDE THIS FORM AND ANY ATTACHMENTS WITH FORM 400-A. ~ South C.uasl Air OtJaHy Management 0,slnd, Form 400-CEOA (:Nlllli) Page 2ol 2 8-16-22 / 4H-81
Soulh Coasl Air Quality Management District
FORM 400-E-13a
Emergency Internal Combustion Engine
Mall Appllcallon To
SCAOMO
P.O. Box 4944
Diamond Bar, CA 91765
- This form must be accompaniflll by a completed Application for a Permit to ConstrucVOperate -Form 400A Te!: (909) 396-3385
www.aqmd.gov
Permit to be Issued lo (Business name of operator to appear on pennll):
Street locallon where tne equipment wlll be operated ( for equipment which will be moved to various locatlon In SCAQMO's Jurisdiction, please 11st the Initial lccatlon site):
~ -:},., - Section A: Equipment Information _.,:i, - ~1 __ -·- ·- Manufacturer: I Model No.: I SerlalNo.:
EPA Famlly No.: Date of Manufacture:
Internal CombusUon
Engine (mm/dd/Ym) For an ICE manufactured
! Manufacturer Mulmum Rating: Date ol lnslaflatlon: aner 7/18194, please provide manufacture(s specification.
BHP@ RPM (mm/ddi)m')
ICE Emergency 0 Electrlcal Gen111tor 0 Fire Pump 0 Flood Conttol 0 PurnpDrtver 0 Compressor Function OwaterPump 0 Other : .. How Is This Type of Equipment Type 0 Fixed site 0 Portable Used? (Check All That Apply) 0 Within Facllfly 0 Off-Site 0 Rental Fuel 0Diesel011 0LPG 0 Natural Gas Oother:
Cycle Type OrwoCycle 0 Four Cycle
Combustion Type 0 lean Bum 0Rtch8um
Engine Size titers
No. of Cyllnders 0 Four Ostx 0Elghl 0Ten 0 Twelve Q Sixteen 0 Other ~plrallonType 0 Naturally Aspirated 0 Turbocharged 0 Turbocharged/Allercooled Check all that apply:
I 0 Selective Catalytic Reduction (SCR)' D Catalytic Converter 0 Selective Non-calllytlc Reduction (SNCR)' 0 Air/Fuel Ratio Controller IJ 0 Non-selecUve Catalytic Reduction (NSCR) 0 No Controls 0 Diesel ParUculate FIiter (DPFI D Other (specify)
Manufactu11r: Model No. ii
If already permitted, Indicate Permit No Device No. (RECLAIM and/or Tile V Permits) AJrPolluUon
Control ; • Separate appllcatlon is required.
t, Additional lnfonnatlon for Diesel Particulate FIiter (DPF) I FIiier Efficiency: %
CARBCertlfltd? Q Yei 0 No
If Yea, provide a copy of the CARS Verification Certificate, or provide the Vertficatlon No.
IL
Installing a backpmsure relief system? 0 Yes 0 No
v so...i, Coast Air Oualil)I Man.all'ffllnl Oirtid. Fonn 4DO-E-1Ja (2014 .07) Pa98 I ofS 8-16-22 / 4H-82
-
Section B: Operation Information
Fuel Consumption Maximum Load: _ ____ gal/hr OR ____ cult/hr I Average Load: g~l/hr OR ___ cu ft/hr Nonna!: hours/day days/week weeks/year
Operating Maximum:
Schedule
hours/day days/week . weeks/year
Testing &
Maintenance: hours/year
,, ~,-
Section C: Engine Data - ' - Is the engine EPA certified? 0 Yes Provide a copy of EPA's Engine Certification.
Choose one: Or1erl Q flerll Otierlll 0 Tier IV (Interim) OTler1V 0 No Provide a copy of the Manufacturer's Emissions Data.
If manufacturer's emissions data Is not available, provide available emissions data below. Provide supporting documents.
Carbon Monoxide Hydrocarbons Oxides of Nitrogen Hydrocarbons+ Oxides of Nitrogen rartlculate Matter larams/bhD-hrl laramslbha-hrl larams/bh11-hrl (grams/bha-hrl laramslbha-hrl - r ..,. ., .. . .,. I - , - .. - Section D: Sensitive Receptors - A. Distance from engine •tack to 1/)1 ftnctllnt of the nearest sensitive receptor (le., long-tenn health care facllilles, rehabilitation centers, convalescent centers, retirement homes, residences, schools (K-12), playgrounds, child care centers, and athletic facilities)· Typq of Facility Name of Facility Distance (feet)
Section E: Applicant Certification Statement - ,.
I herebv certitv that all information contained herein and submitted with this application is true and correct.
SIGNATURE OF PREPARER: TITLE OF PREPARER:
CONTACT PERSON FOR INFORMATION ON THIS EQUIPMENT . CONTACT PERSON'S TELEPHONE NUMBER I DATE SIGNED:
THIS IS A PUBLIC DOCUMENT
Pursuant to the Cal~omia Public Records Act. your permil nppiication and any supplemental documentation are public records and may be disclosed to a third party. If you wish to claim certain limited information as exempt from disclosure because ii qualifies as a t,ade secret, as defi!led In the 0isbicfs Guidelines for Implementing !he California Public Records Acl. you must make such claim al the Now ol 1i41@1111 to the District Check here if vou claim that this form or its attachments contain confidential lrade secrel informaMO'l. ·-- - .i T 1,,/~, ··~ 8-16-22 / 4H-83
Tlw mll'rnul combustion engine may he suhject 111 the following rules:
SCAQ~m Ruic~ and Regulation~
Rull- 212 St.mdunls for ,\ppl'l)vint,t Permits und Issuing Puhlic Nntict:
Ruic 401 Visible F.mis~inns
Ruic 402 Nuisance
Ruic 404 Pu11kulatc Mattc-r - Conn:ntration
Ruic 431.1 Sullllr Content ofOuscnus Fuels
Ruic 431.1 Sulfur Content or Liquid Fuels
Liquid ti.leis sulrur content of 500 ppm hy w.:ight or ks~ Diesel foci - sulfur content of0.015"•• by ,, eight or less.
Reg XIII New Source Rcvil'\\
Ruh: 1401 New Source Re\ icw of Toxic Air Contaminants
Ruic 1401. I Requimneuts for:-.',·\\ and Rck,catcd hicilities Near Schoob Ruic 1470 Requirement-; for Stut ionary Dicsel-Fudcd lnt.:rn;.11 Combustion und Other Compression Ignition Engines
Ruic 1472 Requirements fo1· Facilities with Multipl,~ Stationary Fnu.:rgcnl'y Standby I>icsi:1- Fueled Internal <.'omhustilln Engines
Ruic 1714 Prevention of Signilkant DctcriM,ltion for Grcenhuusc Gases Code of F~·dcral Regulations
40 CFR 60 Subpat1 III Slandurd~ of Perfonn:m,·e 1hr Stationary ('omprcssi,m Ignition Internal Combustion engines
40 CFR 60 Subpart JJJJ Standards of Pcrfonnancc for New Stationary Sources 40 CFR 63 Subpart ZZZZ National Emission Standards for Ha1.ardous Air Pollutants for Stationary Rcciprocuting Internal Combustion Engines (RICE)
8-16-22 I 4H-84
~A \IPLE CO\DITIO~S FOR EMJ;RGENCY INTERNAL COi'\lBUSTION E!\GI\ES {GE~•ERATORSl OPERATION OF THIS EQUIP,\IENT SIIALL BE C.:O NDl ICTED IN COMPLIANCE WITH ALL DATA AND SPECIFICATIONS SUB~IITTED WITH THE APPLICATION UNDER WH!CII TIIIS PERMIT IS ISSUEU
1. THIS EQll!Pt-.lENT SHALL BE PROPERLY MAl:-.iTAINED AND KEPT IN GOOD OPERATING CONDITIONS AT ALL TIMES.
3. TIIE OPERATOR SHALL COMPLY WI HI ALL APPLICABLE REQUIREMEN rs OF SCAQMD RULE 431.2, SCAQt-.lD RULE 1470, 40CFR PART 60 SUBPART llll AND 40 ('FR PART 63 SUBPART ZZZZ, OR TH E OPERATOR SHALL NOT USE /1.':\Y DIESEL FUEL UNLESS THE FUEL IS LOW SULFUR DIESEL FOR \VHICH THE SULFUR CONTENT SHALL NOT EXCEED 15 PPM BY WEIGHT AS SUPPLIED BY THE SUPPLIER.
4 THIS ENG!NF. SHALL NOT OPF.RA TE MORE THAN 200 HOURS TN ANY ONE YEAR, WHICH INCLUDES NO MORE TllAN SO HOURS IN ANY ON E YF.AR FOR MAINT ENANCE AND TESTING.
5. THE OPERATION OF ENG!NE BEYOND 50 HOURS PER YEAR ALLOTrED FOR ENGINE
MAINTENANCE AND TESTING SHALL BE ALLOWED ONLY IN THE EVENT OF A LOSS OF GRID POWER OR UP TO 30 MINUTES PRIOR TO A ROTATING OUTAGE, PROVIDED THAT THP.
ELECTRICAL GRID OPERATOR OR ELECTRIC UTILITY l lAS ORDERED ROTA rING OUTAGES IN THE CONTROL AREA WHERE THE ENGfNE IS LOCATED OR HAS [ND!CATED THAT lT EXPECTS TO
ISSUE SUCII AN ORDER AT A CERTAIN TIME, AND THE ENGINE IS LOCATED IN A IJTILITY SERVICE BLOCK THAT IS SUBJECT TO THE ROTATING OUTAGE. ENGINE OPERAT!ON SHALL BE
TERMINATED IMMEDIATELY AFTER THE UTJLITY DISTRIBUTION COMPANY ADVISES THAT A ROTATING OUTAGE IS NO LO!\GER IMMINENT OR IN FFFECT.
6. AN OPERATIONAL NON-RESETTABLE TOTALIZING TIME t-.IETER SHALL BE INSTALL.ED AND MAINTAINED TO INDICATE THE ENGINE ELAPSED OPERATING TIME.
7. O!'i OR BEFORE JANUARY 15T
11 OF EACII YEAR TllF. OPERATOR SHALL RECORD IN THE E: GI NE OPERATl!\G LOG:
A THE l()fAL HOURS OF F.l\:GlNE OPERATION FOR THE PREVIOUS CALENDAR YEAR. Al\'D B. THE TOTAL HOURS OF E~GINE OPERATION FOR MAINTENANCE AND TESTING FOR TIIE PREVIOUS CALENDAR YEAR.
ENGINE OPERATION LOG(S) SHALL BE RET AINED ON SITE FOR A MINIMUM OF FlVE CALENDAR
YEARS AND SHALL BE MADE AVAILABLE TO THE EXECUTIVE OFFICER OR REPRESENTATIVE UPON REQUEST.
l\. TIIE OPERATOR SHALL KEEP A LOG OF ENGINE OPERATlO1'S DOCU:-.1ENTINU TllE TOTAL TIME THE ENGCNE IS OPERATED EACH MONTH AND THE SPECIFIC REASO'.'. FOR OPERATION AS:
A. EMERGENCY USE
A. ~1AINTENANCE AND TESTING
C. OTHER (BE SPECIFIC')
IN ADDIT!ON, FOR EACH rlr-.lE THE ENGINE ISMANUALL Y STARTED, THE LOG SHALL INCLUDE:
TIIE DATE OF ENGINE OPERATION, THE START A~D STOP TIME OF THE ENGINE, THE SPECIFIC REASON FOR OPERATION. AND THE TOTALIZINO HOUR METER READING (IN HOURS AND TENTHS OF HOl.iRSj AT THE BEGINNING AND THE END OF THE OPERATION.
9. THIS ENGINE SHALL NOT BE USED AS PART OF A DEMAND RESPONSE PROGRAM USING
INTERRUPTIBLE SERVICE CONTRACT TN WHICH A FACILITY RECEIVES A PAYMENT OR REDUCED RATES IN RETURN FOR REDUCING ITS ELECTRIC LOAD ON THE GRID \\'HEN REQUESTED TO DO SO BY THE UTILITY OR THE ORlD -OPER.ATOR. ?;;ge 4 rt 5
8-16-22 / 4H-85
10 TIIIS IINrnNE SHALL NOT BE OPERATED MORE TBA;-.; 200 11<.Jl/RS IN A!'lY ONE YEAR, WlIICII INCLUDES NO MORF TIIA, 50 IIULIRS 1:-,; ANY ONE YEAR FOR MAINTENANCE AND Tr,STIN<J TO ('O1\IPLY \\'ITII REQUIREMENTS OF THE NATIONAi. FIRE PROrECTION ASSOCIATIOJ\ (l\:FPA) ANYTIIING IN EXCJ;ss OF 50 HOURS SHALL BF. ALLOWFD ONLY 1:--1 HIE EVENT OF AN l:MER<.iENCY HRE Fl(i!ITINU OPERATION
Eve Eire pumps:
11 TIIIS ENGINE SHALL !\'OT HE OPERATED MORE THAN 200 HOURS IN ANY ONE YEAR, WHICH INCLUDES NO MORE TJ JAN 50 I !OURS IN ANY ONE YEAR FOR MAINTENANCE AND TESTING TO COMPLY WJTII REQlfIREMENTS OF THE NATIONAL FIRE PROTECTION ASSOCIATION (NFPA).
ANYTHl!'lG IN EXCESS OF 50 HOURS SHALL BE AL.LOWED ONLY IN THE EVENT OF AN EMERGENCY FIRE FKi!ITING OPERATION
Efil..Ymious LocaJjons Equipment:
12. UPOS THE FIFTH DAY AFTER PLACEMENT OF THIS EQUIPMENT INTO OPERATION AT A NEW SITE, THE DISTRIC f SHALL BE NOTIFIED VIA TELEPHONE AT 877-810-6995 or THE EXACT NATURE OF THE PROJECT AS FOLLOWS:
A. THE PER.i'vflT NUMBER OF nm PORTABLE EQUIPMENT.
B. TIIE NAME AND TELEPIIONE NUMBER OF A CONTACT PERSON.
C. THE LOCATION WHERE THE PORT ABLE EQl IIPMENT WILL BE OPERA TED.
D. THE ESTIMATED TIME THE PORTABLE EQUIPMENT WILL BE LOCATED AT THE SITE.
E. DESCRIPTION OFTJIE PROJECT.
F IF LESS THAN 1/4 MlLE, THE DISTANCE TO THE NEAREST SENS[TIVE RECEPTOR. SENSITIVE RECEPTORS ARE DEFINED AS I.ONO-TERM HEALTH CARE FACILITIES, REHABILITATION
CENTERS, CONVALESCENT CENTERS, RETIRFMENT HOMES, RESIDENCES, SCHOOLS, PLA YC1ROUNDS, CHILD CARE CENTERS, AND ATHLETIC FACILlTIES.
13. THIS ENGINE AND fTS REPLACEMENT t:NJT INTENDED TO PERFORM THE SAME OR SIMILAR FUNCTION, SHALL NOT RESIDI.: AT ANY ONE LOCA"J ION .FOR MORE THAN 12 CO:--ISl:C'lJTIVE MONTIIS. THE PERIOD DURING WIIICII THE ENGINE AND ITS REPLACEMENT IS MAINTAINED AT A STORMJE FACILITY SHALL BE EXCLUDED FROM RESIDENCY TIME DETERMINATION.
14. TIIIS ENGINE SHALL NOT BE REMOVED FROM ONE LOCATION FOR A PERIOD OF TIME, AND
THEN IT OR ITS EQUIVALENT ENGINE RETURNED TO THE SAME LOCATION, IN ORDER TO CIRCUMVENT TIIE PORTABLE ENOINE RESIDENCE TIME REQUIREMENTS.
15. IN ADDITION TO MAINTENANCE AND TESTING OF THIS ENGINE, THIS ENGINE SHALL ON!. Y HF.
USED FOR EITHER PROVIDING ELECTRICAL POWER TO PORTABLE OPERATIONS OR EMERGENCY POWER TO STATIONARY SOURCES. PORTABLE OPERATIONS ARE THOSE WHERE IT CAN BE DEMONSTRATED THAT BECAUSE OF THE NA TlJRE OF THE OPERATION, IT IS NECESSARY TO PERIODICALLY MOVE THE EQUIPMENT FROM ONE LOCATION TO ANOTHER.
EMERGENCIES AT STATIONARY SOURCES ARE THOSE THAT RESULT IN AN INTERRUPTION OF
SERVICE OF THE PRIMARY POWER SUPPLY OR DURING STAGE II OR III ELECTRICAL EMERGENCIES DECLARED BY THE CALIFORNIA INUEPENDENT SYSTEM OPERATOR. 1' So,,tt- Coast Air 0.ahly '-'anagemenl Dts•rct. Fo•m 400-E- 1 Ja 12014.071 Page 5 of 5 8-16-22 I 4H-86
City of San Clemente Public Works
Standby Generator Addition and Electrical Distribution System Upgrade Preliminary Design Report
July 2022
APPENDIX E
CALIFORNIA ENVIRONMENTAL QUALITY ACT
NOTICE OF EXEMPTION FORMS
8-16-22 I 4H-87
____ rr_ln_tFor0....J
Notice of Exemption Appendix E
To: Office of Planning and Research
P.O. Box 3044, Room 113
Sacramento, CA 95812-3044
From: (Public Agency): ___________ _
County Clerk
County of: _______ _ (Address)
Project Title:
Project Applicant:
Project Location - Specific:
Project Location - City: Project Location - County:
Description of Nature, Purpose and Beneficiaries of Project:
Name of Public Agency Approving Project:---------------------· Name of Person or Agency Carrying Out Project: ___________________ _ Exempt Status: (check one):
□ Ministerial (Sec. 21080(b)(1 ); 15268);
□ Declared Emergency (Sec. 21080(b)(3); 15269(a));
□ Emergency Project (Sec. 21080(b)(4); 15269(b)(c));
□ Categorical Exemption. State type and section number: ______________ _ □ Statutory Exemptions. State code number: __________________ _ Reasons why project is exempt:
Lead Agency
Contact Person:
If filed by applicant:
1. Attach certified document of exemption finding.
Area CodefTelephone/Extension:
2. Has a Notice of Exemption been filed by the public agency approving the project?. □ Yes □ No Signature: ____________ Date: ______ Title:
D Signed by Lead Agency D Signed by Applicant
Authority cited: Sections 21083 and 21110, Public Resources Code.
Reference: Sections 21108, 21152, and 21152.1, Public Resources Code.
Date Received for filing at OPR: ____ _
Revised 201 I
8-16-22 I 4H-88
City of San Clemente Public Works July 2022
Standby Generator Addition and Electrical Distribution System Upgrade Preliminary Design Report
Specification List:
16441- Distribution Switchboard - For Order Purpose Only 16446 -Automatic Transfer Switch - For Order Purpose Only 16620 - Standby Engine Generators - For Order Purpose Only
APPENDIX F
SPECIFICATIONS
8-16-22 I 4H-89
SECTION 16441: GENERATOR DISTRIBUTION SWITCHBOARD
PART 1 - GENERAL
1.01 DESCRIPTION OF WORK
A. This section includes the main metered switchboard.
B. Related Sections:
1. Section 16050 - Basic Electrical Materials and Methods.
1.02 REFERENCES
A. ANSI C 12.1 - Code for Electricity Metering.
B. ANSI C39.1 - Electrical Analog Indicating Instruments.
C. ANSI C57.13 - Instrument Transformers.
D. IEEE C62.41 (Institute of Electrical and Electronics Engineers) - Recommended Practice on Surge Voltages in Low-Voltage AC Power Circuits.
E. NEMA AB 1 (National Electrical Manufacturers Association) - Molded Case Circuit Breakers.
F. NEMA KS 1 (National Electrical Manufacturers Association) - Enclosed and Miscellaneous Distribution Equipment Switches (600 Volts Maximum).
G. NEMA PB 2 (National Electrical Manufacturers Association) - Dead Front Distribution Switchboards.
H. NEMA PB 2.1 (National Electrical Manufacturers Association) - Proper Handling, Installation, Operation and Maintenance of Deadfront Switchboards Rated 600 Volts or Less.
I. NETA ATS (International Electrical Testing Association)-Acceptance Testing Specifications for Electrical Power Distribution Equipment and Systems.
1.03 SUBMITTALS
A. Submittals shall be in accordance with the General Conditions.
8. Shop Drawings: Indicate front and side views of enclosures with overall dimensions shown; conduit entrance locations and requirements; nameplate legends; size and number of bus bars for each phase, neutral, and ground; and switchboard instrument details.
C. Product Data: Submit electrical characteristics including voltage, frame size and trip ratings, fault current withstand ratings, and time-current curves of equipment and components.
CITY OF SAN CLEMENTE
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GENERATOR DISTRIBUTION SWITCHBOARD
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D. Submit utility company approval of the switchboard.
E. The switchboard shall be approved by the serving utility prior to fabrication.
1.04 CLOSEOUT SUBMITTALS
A. Project Record Documents: Record actual locations, configurations, and ratings of switchboards and their components on single line diagrams and plan layouts.
B. Operation and Maintenance Data: Submit the spare parts data listing; source and current prices of replacement parts and supplies; and the recommended maintenance procedures and intervals.
1.05 QUALIFICATIONS
A. Manufacturer: Company specializing in manufacturing products specified in this section with a minimum of 3-years documented experience.
1.06 DELIVERY, STORAGE, AND HANDLING
A. Deliver in 48-inch maximum width shipping splits, individually wrapped for protection and mounted on shipping skids.
B. Accept switchboards on site. Inspect for damage.
C. Store in clean, dry space. Maintain factory wrapping or provide additional canvas or plastic cover to protect units from dirt, water, construction debris, and traffic.
D. Handle in accordance with NEMA PB 2.1. Lift only with lugs provided. Handle carefully to avoid damage to switchboard internal components, enclosure, and finish.
1.07 ENVIRONMENTAL REQUIREMENTS
A. Conform to NEMA PB 2 service conditions during and after installation of switchboards.
1.08 FIELD MEASUREMENTS
A. Verify field measurements prior to fabrication.
1.09 SEQUENCING
A. Sequence work to avoid interferences with building finishes and installation of other products.
CITY OF SAN CLEMENTE
CITY HALL STANDBY GENERATOR
GENERATOR DISTRIBUTION SWITCHBOARD
16441 - 2
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PART 2- PRODUCTS
2.01 GENERATOR DISTRIBUTION SWITCHBOARD
A. Product Description: NEMA PB 2, enclosed switchboard with electrical ratings and configurations as indicated on the Drawings.
B. Bus:
1. Material: Copper with tin plating, standard size.
2. Connections: Bolted, accessible from front for maintenance.
C. Ground Bus: Insulated, extend length of switchboard.
D. Line and Load Terminations: Accessible from front only of switchboard, suitable for conductor materials and sizes as indicated on the Drawings.
E. Utility Metering Compartment (NOT APPLICABLE): Furnish metering transformer compartment for the utility company's use, in accordance with utility company requirements.
F. Pull Section: Size as indicated on the drawings. Arrange as indicated on the Drawings.
G. Pull Box: Removable top and sides, same construction as switchboard, size as indicated on the Drawings. Furnish insulating, fire-resistive bottom with separate openings for each circuit to pass into switchboard.
H. Enclosure: NEMA Type 3R - Weatherproof.
I. Finish: Manufacturer's standard light gray enamel over external surfaces. Coat internal surfaces with minimum one coat corrosion-resisting paint, or plate with cadmium or zinc.
J. Generator distribution switchboard shall be Eaton, SquareD or equal.
2.02 CIRCUIT BREAKER
A. Product Description: NEMA AB 1, molded-case 100 percent rated solid-state circuit breaker. Ampere rating shall be as indicated on the Drawings.
B. Solid State Circuit Breaker: Electronic sensing, timing, and tripping circuits for adjustable current settings; instantaneous trip; and adjustable short time trip.
C. Provide the number of circuit breakers as indicated on the Drawings.
2.03 SOURCE QUALITY CONTROL
A. Furnish shop inspection and testing in accordance with NEMA PB 2.
CITY OF SAN CLEMENTE
CITY HALL STANDBY GENERATOR
GENERATOR DISTRIBUTION SWITCHBOARD
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B. Make completed switchboard available for inspection at the manufacturer's factory prior to packaging for shipment. Notify the Owner at least 7 days before inspection is allowed.
C. Allow witnessing of factory inspections and tests at the manufacturer's test facility. Notify the Owner at least 7 days before inspections and tests are scheduled.
PART 3- EXECUTION
3.01 EXAMINATION
A. Verify surface is suitable for switchboard installation.
3.02 INSTALLATION (APPLICABLE DURING CONSTRUCTION PHASE) A. Install in accordance with NEMA PB 2.1 .
B. Tighten accessible bus connections and mechanical fasteners after placing switchboard.
C. Install engraved plastic nameplates in accordance with Section 16050.
D. Ground and bond switchboards in accordance with Section 16050.
3.03 FIELD QUALITY CONTROL
A. Inspect and test in accordance with NET A A TS, except Section 4.
B. Perform inspections and tests listed in NETA ATS, Section 7.1 .
C. Perform ground fault test per NEC 230-95 and submit written record of the test.
3.04 ADJUSTING
A. Adjust operating mechanisms for free mechanical movement.
B. Tighten bolted bus connections.
C. Adjust circuit breaker trip and time delay settings to values as instructed by the Engineer.
3.05 CLEANING
A. Touch up scratched or marred surfaces to match original finish.
CITY OF SAN CLEMENTE
CITY HALL STANDBY GENERATOR
END OF SECTION
GENERA TOR DISTRIBUTION SWITCHBOARD
16441 - 4
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SECTION 16446: AUTOMATIC TRANSFER SWITCHES
PART 1 - GENERAL
1.01 SUMMARY
A. Furnish and install delayed transition automatic transition transfer switches with number of poles, amperage, voltage, and withstand current ratings as shown on the Plans. Each ATS shall consist of a power transfer switch unit and a control panel Interconnected to provide complete automatic operation.
1.02 REFERENCES
The delayed transition transfer switches and controls shall conform to the requirements of:
A. UL 1008 - Standard for Transfer Switch Equipment
B. NFPA 70 - National Electrical Code
C. NFPA 110 - Emergency and Standby Power Systems
D. IEEE Standard 446 - IEEE Recommended Practice for Emergency and Standby Power Systems for Commercial and Industrial Applications
1.03 SUBMITTALS
A. Product Data: Submit catalog sheets showing voltage, switch dimensions, ratings of switches, operating logic, wiring diagrams, short circuit ratings, dimensions, pull section, and enclosure details.
PART2- PRODUCTS
2.01 MECHANICALLY HELD TRANSFER SWITCH
A. Automatic transition transfer switches shall be Eaton, ASCO transfer switch or equal.
8. The transfer switch unit shall be electrically operated and mechanically held. The electrical operator shall be a solenoid mechanism, momentarily energized. The transfer switch unit shall include both electrical and mechanical interlocks to prevent both sets of main contacts from being closed at the same time. Main operators that include overcurrent disconnect devices OR do not include electrical and mechanical interlocks will not be accepted.
C. All transfer switch sizes shall use only one type of main operator for ease of maintenance and commonality of parts.
D. The switch shall be positively locked and unaffected by momentary outages, so that contact pressure is maintained at a constant value and contact temperature rise is minimized for maximum reliability and operating life.
CITY OF SAN CLEMENTE
CITY HALL STANDBY GENERATOR
AUTOMATIC TRANSFER SWITCHES
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E. All main contacts shall be silver composition. Switches rated 600 amperes and above shall have segmented, blow-on construction for high withstand and closeon capability and be protected by separate arcing contacts.
F. Inspection of all contacts shall be possible from the front of the switch without disassembly of operating linkages and without disconnection of power conductors. Switches rated 600 amps and higher shall have front removable and replaceable contacts. All stationary and moveable contacts shall be replaceable without removing power conductors and/or bus bars.
G. Designs utilizing components of molded-case circuit breakers, contactors, or parts thereof, which are not intended for continuous duty, repetitive switching or transfer between two active power sources, are not acceptable.
H. Where neutral conductors are to be solidly connected as shown on the Plans, a neutral conductor plate with fully rated AL-CU pressure connectors shall be provided.
2.02 MICROPROCESSOR CONTROLLER
A. The controller's sensing and logic shall be provided by a single built-in microprocessor for maximum reliability, minimum maintenance, and the ability to communicate serially through an optional serial communication module.
B. A single controller shall provide twelve selectable nominal voltages for maximum application flexibility and minimal spare part requirements. Voltage sensing shall be true RMS type and shall be accurate to ±1 percent of nominal voltage.
Frequency sensing shall be accurate to ±0.2 percent. The panel shall be capable of operating over a temperature range of -20°C to +60°C and storage from -55°C to +85°C.
C. The controller shall be connected to the transfer switch by an interconnecting wiring harness. The harness shall include a keyed disconnect plug to enable the controller to be disconnected from the transfer switch for routine maintenance.
Sensing and control logic shall be provided on multi-layer printed circuit boards.
Interfacing relays shall be industrial grade plug-in type with dust covers. The panel shall be enclosed with a protective cover and be mounted separately from the transfer switch unit for safety and ease of maintenance. The protective cover shall include a built-in pocket for storage of the operator's manuals.
D. All customer connections shall be wired to a common terminal block to simplify field-wiring connections.
2.03 ENCLOSURE
A. The ATS shall be furnished in a Type 3R enclosure.
8. All standard and optional door-mounted switches and pilot lights shall be 16-mm industrial grade type or equivalent for easy viewing and replacement. Door controls shall be provided on a separate removable plate, which can be supplied loose for open type units.
CITY OF SAN CLEMENTE
CITY HALL STANDBY GENERA TOR
AUWMATIC TRANSFER SWITCHES
16416 - 2
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C. Maximum dimension of switch shall be as shown on the Drawings.
2.04 CONTROLLER DISPLAY AND KEYPAD
A. A four-line, 20-character LCD display and keypad shall be an integral part of the controller for viewing all available data and setting desired operational parameters. Operational parameters shall also be available for viewing and limited control through the serial communications input port. The following parameters shall only be adjustable via DIP switches on the controller:
1. Nominal line voltage and frequency
2. Single or three phase sensing
3. Operating parameter protection
4. Transfer operating mode configuration
(Open transition, Closed transition, or Delayed transition) All instructions and controller settings shall be easily accessible, readable and accomplished without the use of codes, calculations, or instruction manuals.
2.05 VOLTAGE, FREQUENCY AND PHASE ROTATION SENSING
A. Voltage and frequency on both the normal and emergency sources (as noted below) shall be continuously monitored, with the following pickup, dropout and trip setting capabilities (values shown as % of nominal unless otherwise specified):
Parameter
Undervoltage
Overvoltage
Underfrequency
Overfrequency
Voltage unbalance
Sources
N&E,3f
N&E,3f
N&E
N&E
N&E
Dropout/Ti:.ip
70 to 98%
102to115%
85 to 98%
102 to 110%
5 to 20%
Pickup/Reset
85 to 100%
2% below trip
90 to 100%
2% below trip
1 % below dropout
B. Repetitive accuracy of all settings shall be within ±0.5 percent over an operating temperature range of -20°C to 60°C.
C. Voltage and frequency settings shall be field adjustable in 1 percent increments either locally with the display and keypad or remotely via serial communications port access.
D. The controller shall be capable (when activated by the keypad or through the serial port) of sensing the phase rotation of both the normal and emergency sources. The source shall be considered unacceptable if the phase rotation is not the preferred rotation selected (ABC or CBA).
E. Source status screens shall be provided for normal and emergency to provide digital readout of voltage on all three phases, frequency, and phase rotation.
CITY OF SAN CLEMENTE
CITY HALL STANDBY GENERATOR
AUTOMATIC TRANSFER SWITCHES
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2.06 TIME DELAYS
A. An adjustable time delay of 0 to 6 seconds shall be provided to override momentary normal source outages and delay all transfer and engine starting signals. Capability shall be provided to extend this time delay to 30 minutes by providing an external 24 VDC power supply.
B. A time delay shall be provided on transfer to emergency, adjustable from Oto 30 minutes, for controlled timing of transfer of loads to emergency.
C. An adjustable time delay of 0 to 6 seconds to override momentary emergency source outage to delay all retransfer signals during initial loading of engine generator set.
D. Two time-delay modes (which are independently adjustable) shall be provided on re-transfer to normal. One time delay shall be for actual normal power failures and the other for the test mode function. The time delays shall be adjustable from 0 to 30 minutes. Time delay shall be automatically bypassed if the emergency source fails and the normal source is acceptable.
E. A time delay shall be provided on shut down of engine generator for cool down, adjustable from Oto 30 minutes.
F. A time delay activated output signal shall also be provided to drive an external relay(s) for selective load disconnect control. The controller shall have the ability to activate an adjustable Oto 5 minute time delay in any of the following modes:
1. Prior to transfer only.
2. Prior to and after transfer.
3. Normal to emergency only.
4. Emergency to normal only.
5. Normal to emergency and emergency to normal.
6. All transfer conditions or only when both sources are available.
7. The controller shall also include the following built-in time delay for Delayed/Transition operation:
CITY Of SAN CLEMENTE
a. 0 to 5 minute time delay for the load disconnect position for delayed transition operation.
b. All time delays shall be adjustable in 1-second increments, except the extended parallel time, which shall be adjustable in .01-second increments.
c. All time delays shall be adjustable by using the LCD display and keypad or with a remote device connected to the serial
communications port. The time delay value displayed on the LCD
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AUTOMATIC TRANSFER SWITCHES
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or remote device shall be the remaining time until the next event occurs.
PART 3 • EXECUTION
3.01 INSTALLATION
A. Install housekeeping pads as shown on the Drawings.
B. Install engraved plastic nameplates.
3.02 FIELD QUALITY CONTROL
A. 2003 Greenbook Section 4 - Quality Requirements: Testing and Inspection Services.
B. Inspect and test in accordance with NETA ATS, except Section 4.
C. Perform inspections and tests listed in NETA ATS, Section 7.22.3.
3.03 MANUFACTURER'S FIELD SERVICES
A. Check out transfer switch connections and operations and place in service.
3.04 ADJUSTING
A. Adjust control and sensing devices to achieve specified sequence of operation.
3.05 DEMONSTRATION AND TRAINING
A. Demonstrate operation of transfer switch in normal and emergency modes.
END OF SECTION
CITY OF SAN CLEMENTE
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AUTOMATIC TRANSFER SWITCHES
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CITY OF SAN CLEMENTE
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SECTION 16620: STANDBY ENGINE GENERATORS
PART 1 - GENERAL
1.01 DESCRIPTION
A. This section describes materials, installation, testing, and delivery of the diesel engine generator set and associated equipment to be used for standby power in the event of a utility power failure.
8. The manufacturer shall provide supervision and verification of the installation and shall be present at the testing and start-up procedures as indicated herein.
1.02 RELATED WORK SPECIFIED ELSEWHERE (NOT USED)
A. Section 09900 - Painting and Coating.
B. Section 16000 - General Electrical Requirements.
C. Section 16446 - Automatic Transfer Switch
1.03 STANDARDS
Construct equipment in accordance with the applicable requirements of the following standards and regulations:
A. National Electrical Code (NEC).
B. American National Standards Institute (ANSI).
C. National Electrical Manufacturers Association (NEMA).
D. Institute of Electrical and Electronic Engineers (IEEE).
E. Insulated Cable Engineers Association (ICEA).
F. American Society for Testing and Materials (ASTM).
G. Underwriters' Laboratories, Inc. (UL).
H. South Coast Air Quality Management District (SCAQMD) Rule 1470- "Requirements for Stationary Diesel-Fueled Internal Combustion and Other Compression Ignition Engines."
1.04 SUBMITTALS
A Submit shop drawings in accordance with the General Conditions.
B. Submit shop drawings and catalog data for the following equipment. Show applicable ratings, sizes, materials, manufacturers and part numbers, and overall dimensions and weights.
1. Itemized bill of material.
CITY OF SAN CLEMENTE
CITY HAI.I, STANDBY GEM ER.A.TOP
STANDBY ENGINE GENERATORS
10620 - ~
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2. Engine-generator base with anchor bolt sizes and layout. Submit anchor bolt material listing. Submit catalog data for vibration isolators and calculations for size and number of anchor bolts. Calculations shall be signed and stamped by a California-registered structural engineer or civil engineer.
3. Engine.
4. Generator.
5. Silencer
6. Base mounted fuel tank.
7. Control panel.
8. Battery charger.
9. Batteries.
10. Jacket water heater.
11. Sound attenuated enclosure.
12. Generator sizing calculation to include the voltage dip under the condition stated in paragraph 2.02A of this specification.
13. Vibration isolators.
14. Alternator temperature rise.
15. Fuel level transmitter
16. Platforms (if required by codes or standards)
C. Submit system schematic diagram showing all piping and wiring interconnections with sizes and quantities. Submit ladder-type schematic electrical diagrams with legend identifying all devices on diagrams.
D. Submit installation fact sheet giving fuel, coolant, lubricating oil, and exhaust and ventilation requirements.
E. Submit torsional vibration analysis.
F. Submit factory test report.
G. Submit a start-up inspection report signed by the engine manufacturer's authorized field service representative.
H. Obtain construction and operating permits from the local Air Quality Management District on behalf of the Owner. Submit copy of application and original of permits to the Owner.
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I. Provide an information copy of the standard engine inspection and maintenance service contract. The contract shall be for the complete system including all auxiliary support systems.
1.05 OWNER'S MANUAL
The following shall be included in the Owner's Manual:
A. One set of operation, maintenance, and parts manuals shall be supplied with the generator set. The manuals shall cover all components, options, and accessories supplied.
B. Copies of all factory engine tests, in quintuplicate, certified by an officer of the manufacturing corporation.
C. Copies of generator test documentation, in quintuplicate, certified as above.
D. Point-to-point wiring diagrams for all controls
E. Details of starting systems, including electrical schematics.
1.06 MANUFACTURER'S SERVICES
A. Provide equipment manufacturer's services at the jobsite for the minimum mandays listed below, travel time excluded:
1. Two man-days to check the installation and advise during start-up, testing, and adjustment of the equipment and to instruct the Owner's personnel in the operation and maintenance of the equipment.
2. Submit operation and maintenance manuals prior to this instruction.
B. Written certification, in a form approved by the Owner, shall be provided by the equipment manufacturer or his authorized representative. This certification shall verify:
1. That the equipment and its installation has been inspected on the job by the manufacturer and that the equipment is in first-class condition throughout, has been installed in accordance with the manufacturer's requirements and recommendations, and that the installation is approved by the manufacturer.
2. That the equipment is operating in a safe and satisfactory manner and is delivering capacities and performance not less than the capacities and performance specified herein.
1.07 TOOLS AND ACCESSORIES
A. Furnish and deliver all special tools, instruments, accessories, and special lifting and handling devices shown in the approved instruction manuals. Unless otherwise specified or directed by the Owner, the items shall be delivered to the Owner, with the manufacturer's written transmittal accompanying each shipment, in the manufacturers' original containers labeled to describe the contents and the
CITY OF SAN CLEMENTE
CITY HALL STANDBY GENERATOR
STANDBY ENGINE GENERATORS
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equipment for which it is furnished . The manufacturer shall deliver a copy of each transmittal to the Owner for record purposes.
1.08 WARRANTY
A. Equipment furnished under this section shall be guaranteed against defective parts or workmanship for a period of 24 months from date of field testing and acceptance by the Owner.
1.09 MEASUREMENT AND PAYMENT
A. Payment for the work in this section shall be included as part of the lump-sum bid amount stated in the Proposal.
1.10 AIR QUALITY REQUIREMENTS
A The generator system provided shall meet all requirements of the local and state air quality regulatory agencies. The manufacturer shall provide all emissions data and shall process and obtain the permit to install the units.
PART 2 - MATERIALS
2.01 MANUFACTURERS
A. The engine-generator shall be manufactured by Caterpillar Inc. Engine Division, Cummins-Onan, Generac, Kohler or equal.
2.02 RATING
A. The rating of the standby engine-generator shall be as listed below as a minimum and based on operation of the set when equipped with all operating accessories, such as air cleaners, lubricating oil pump, fuel injection pump, radiator fan, and jacket water pump. The units shall meet all AQMD emission requirements. The specified standby KW shall be for continuous electrical service during interruption of the normal utility source.
1. Standby KW: 350 (minimum).
2. Engine Speed: 1,800 rpm (maximum).
3. Voltage: 480/277 volts, 3 phase, 4 wire.
4. Frequency: 60 hertz.
5. Power Factor: 0.8.
6. Altitude: 300 feet above sea level.
7. Ambient Air Temperature: 95°F maximum, 30°F minimum.
8. Humidity at Maximum Temperature: 69 percent.
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CITY HAU. STANDBY GENERATOR
STANDBY ENGINE GENERATORS
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9. The momentary rms voltage dip shall not be greater than 30 percent of rated voltage when full load at rated power factor is applied to the generator.
10. Maximum allowable frequency dip: 30 percent.
11 . Alternator Temperature rise rating 130 degrees C.
2.03 ENGINE
A. General: The engine shall be the standard product of the manufacturer, a current production model, and have the following features:
1. Full compression ignition diesel.
2. Four-stroke cycle.
3. Water cooled.
4. Replaceable cylinder liners.
5. Replaceable valve seat inserts.
6. Turbocharged, aftercooled, retarded 4 degrees.
7. With aftercooler.
8. Capable of the rated output when operating on commercially available No. 2-D diesel fuel (ASTM D 975).
B. Provide the engine with the following accessories:
1. Fuel, lube oil, and intake air filters.
2. Intake air silencer, high frequency type or combination intake filter/silencer.
3. Lube oil cooler.
4. Fuel transfer pump with suction lift as required.
5. Flexible fuel lines.
6. Engine-mounted water pump.
7. Coolant and oil drain valves.
C. Starting System:
1. Provide a DC electric starting system with positive engagement drive.
Minimum voltage shall be 24 volts.
2. Provide lead-acid storage batteries of the heavy-duty diesel-starting type.
The batteries shall have sufficient capacity to provide for 1-1/2-minute
CITY OF SAN CLEMENTE
CITY HALL STANDBY GENERATOR
STANDBY ENGINE GENERATORS
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total cranking time without recharging and shall be 20-hour rated no less than 200 amp-hours at 24 volts. Provide a freestanding corrosionresistant fiberglass battery box. Provide battery cables and replaceable connectors.
3. Provide a UL-listed, two rate, current-limiting battery charger to automatically recharge batteries. Charger shall float at 2.17 volts per cell and equalize at 2.33 volts per cell. It shall include overload protection, silicon diode full wave rectifiers, voltage surge suppressors, DC ammeter, and fused AC input. AC input voltage shall be 120 volts. Amperage output shall be no less than 10 amperes for units smaller than 500 kw and 20 for units larger than 500 kw. Charger output shall be at least 25 percent greater than the auxiliary equipment power demand.
D. Governing System:
1. Provide an adjustable isochronous governor of the electrical-hydraulic or all electric type with electrical speed sensing. Governor shall provide adjustable speed setting from 58- to 62-hertz adjustable speed regulation, adjustable load limit from 100 percent to 110 percent of unit rating, and shall also control the engine at recommended idle speed. The governor shall be capable of maintaining the frequency constant within ±0.25 percent for any constant load from no load to full generator rating.
After a sudden load change of 25 percent of rated load, the governor shall reestablish stable operating conditions in not less than 1-1/2 seconds.
Stable operation is defined as operation at a frequency that is constant within ±0.25 percent of rated frequency. The maximum change of frequency during the 1-1/2 second surging period shall not exceed
1.5 hertz.
2. Install the electronic control portion of the governor in the generator control panel. Governor shall be Woodward 2301, Barber Colman DYN1- 10004, or equal.
E. Lubrication System:
1. Fix a pressure-type lubricating system with gear-type oil pump and full flow oil filter to the engine. Filters shall be threaded spin-on type, conveniently located for servicing. Provide filters with a spring-loaded bypass valve to ensure oil circulation if filters are clogged.
2. Provide an oil drain with readily accessible manual valve with piping extended for easy access and proper capture of waste oil.
F. Engine-Mounted Fuel System:
1. Provide an engine-mounted fuel filter with spin-on type replaceable elements, fuel pressure gauge, accessible manual shutoff valve, and engine-driven positive displacement pump.
2. Provide a water separator on the engine just ahead of the fuel filters to prevent condensation, or other water, present in the fuel from reaching
CITY OF SAN CLEMENTE
CITY HALL STANDBY GENERATOR
STANDBY ENGINE GENERATORS
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the engine filters, pumps, or injectors. Construct of heat-resistant Lexan, with an aluminum-perforated baffle, for easy viewing of the amount of water contained.
G. Jacket Water Heater: Provide a UL-listed, unit-mounted thermal circulation-type water heater incorporating a self-contained thermostatic switch, controlled by the exit coolant temperature from the heater to maintain engine jacket coolant to 90°F in an ambient temperature of 30°F. The heater unit shall be single phase, 60 hertz, 240 volts, 3.0 kw. Heater shall be Chromalox or equal. Provide hand valves in the heater hoses to facilitate changing heating elements without draining the entire cooling system.
H. Safety Switches: Provide devices for indication and control of the following conditions at the generator control panel.
1. Low oil pressure (pre-alarm).
2. low oil pressure (shutdown).
3. High water temperature (prealarm).
4. High water temperature (shutdown).
5. Overspeed (shutdown).
Overspeed trip and cranking termination shall be by a dual element electronictype speed switch that operates on magnetic impulses from the flywheel ring gear or other engine-timed gear. Overspeed trip setting shall be 118 percent of synchronous speed. The low setting shall be used to automatically ensure continued engine cranking until the engine has reached 600 rpm, even if the oil pressure is up to an acceptable level at a lower speed.
I. Emissions: Provide the engine with emission control equipment to ensure that gaseous exhaust emissions (for NOx, HC, and CO) do not exceed the maximum levels established by the local Air Quality Management District. These maximum levels shall be at the manufacturer's rated speed and load as measured by SAEJ 177 and SAE-J215 recommended practices. Verification of the ability to meet these emission specifications shall be submitted.
2.04 GENERATOR
A General:
1. The generator shall be a 3-phase, 60-hertz, single-bearing, drip proof, rotating field, synchronous type, with 3-phase rotating armature brushless exciter. Provide Class F insulation on the stator and rotor. Further protect both with 100 percent epoxy varnish impregnation and an overcoat of resilient epoxy asphalt insulating material to increase resistance to abrasive dust or sand, high humidity, and light acidic, oil, or salt-laden atmospheres, as well as prevent fungus growth.
2. The wave form deviation factor of the line-to-line voltage at no load and balanced rated load at 0.80 power factor shall not exceed 5 percent. The
CITY OF SAN CLEMENTE
CITY IIALL STANDBY GENERATOR
STANDBY ENGINE GENERA TORS
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rms of all harmonics shall be less than 3 percent and that of any one harmonic less than 2 percent at full rated load.
3. Conform to the applicable NEMA standards for motors and generators, MG-1 . Base rating of generator on continuous operation at 0.80 power factor.
B. Regulator: The voltage regulator shall be a solid-state, volts per hertz type with 3-phase sensing and shall maintain a constant and stable generator output voltage within ±1 percent of nominal for all steady-state loads from no load to full load with isochronous speed control and ±2 percent with speed droop operation.
A 5 percent variation in frequency and the effects of field heating shall not affect the unit's regulation performance. Provide stability and voltage range adjustments.
2.05 STRUCTURAL STEEL BASE
A. Mount the engine-generator on a heavy-duty structural steel base. Provide holes for mounting bolts. Provide the structural steel base with means for lifting the unit for shipment and installation. Clearly identify lift points and total weight and permanently mark on the base.
B. Anchor the steel base to the foundation with an anchorage system designed to withstand seismic forces per the California Code of Regulations, Title 24, Part 2, Section 2312, Seismic Zone 4, with Z = 0.4, Gp= 0.67, and Ip= 1.5. The manufacturer shall submit calculations stamped and signed by a Californiaregistered structural engineer or civil engineer.
C. Isolate the engine-generator from the structural steel base with rubber-in-shear isolators for units 225 kw and smaller. Isolate the engine-generator from the structural steel base with steel spring isolators for units 230 kw and larger.
D. The Contractor shall install vibration isolators between the unit base and the concrete foundation that are per the Plans and spring-type isolators with neoprene-jacketed precompressed molded fiberglass noise isolation pads, steel load plate, built-in leveling bolt, welded steel or cast housing, and high deflection steel springs. Isolators shall be Peabody Noise Control, Inc.; Kinetics brand, Type SM; or equal.
2.06 COOLING SYSTEM
A. Provide an engine-mounted radiator with blower-type fan sized to maintain full load operation continuously at the specified maximum ambient temperature.
Equip the radiator with a 1-inch-wide duct adapter flange and low coolant level switch gauge. The radiator shall be able to produce the airflow required for proper cooling of the engine at full rated load with up to 1.0 inch of water resistance. Provide ductwork with flexible connection section between radiator duct flange and exhaust louver. Provide fan guard for protection of maintenance personnel as required by Cal/OSHA.
B. Ductwork shall be galvanized iron or steel sheets. Anchor ducts securely to the building and install so as to be completely free from vibration during engine
CITY OF SAN CLEMENTE
CITY HALL STANDBY GENERATOR
STANDBY ENGINE GENERATORS
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operation. Brace and reinforce ducts with angles or other structural members.
Internal ends of slip joints shall be installed in the direction of flow.
C. Flexible connection shall be wire-reinforced glass fabric. The connection shall be rendered practically airtight.
D. Fill the engine-cooling system with distilled water and a solution of 30 percent by volume ethylene glycol for freeze protection and 5 percent by volume of a boratenitrite solution (NALCO 2000 or equal) to prevent rust and corrosion.
E. Provide a coolant drain with readily accessible manual valve with piping extended for easy access and proper capture of waste coolant.
2.07 EXHAUST SYSTEM
A. Exhaust system shall consist of a silencer, flexible exhaust fitting, exhaust piping, insulation, and mounting hardware.
B. Provide a chamber-type supercritical hospital grade silencer constructed of Type 304 stainless steel with a baked on silicon-based coating rated for 1100°F minimum. Silencer shall provide an average noise attenuation of 33 to 40 dBA Provide brackets, companion flanges, gaskets, and fasteners for mounting silencer. Silencer shall be as manufactured by Universal, Nelson, Riley-Beaird, or equal.
C. Silencer and exhaust pipe size shall be sufficient to ensure that measured exhaust back pressure does not exceed the maximum limitations specified by the generator set manufacturer.
D. Provide a seamless Type 316 stainless steel bellows-type flexible exhaust fitting at least 18-inches long.
E. Exhaust piping shall be carbon steel. Provide flanged or welded type fittings.
Provide sufficient flanged fittings to permit the system to be entirely dismantled in sections. Use sweep elbows with a radius at least three times the pipe diameter.
F. Provide vertical discharge tailpipe. Cap with a counterbalanced raincap.
G. Cover the exhaust manifolds with an expanded metal guard for personnel protection.
H. Cover the silencer and interior exhaust piping with lagging to maintain a surface temperature not to exceed 150°F. Lagging shall be calcium silicate insulation with banded aluminum jacket.
2.08 DIESEL PARTICULATE FILTER (NOT USED)
A. Provide an active regeneration type diesel particulate filter system with all necessary appurtenances, including but not limited to the particulate filter, filter controller, and electric heater, such that the generator emissions levels meet Air Quality Management District (AQMD) requirements.
CITY OF SAN CLEMENTE
CITY HALL STANDBY GENERA TOR
ST ANDl:3Y ENGINE GENERA TORS
16620 - 9
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2.09 FUEL STORAGE SYSTEM
A. Provide a sub-base fuel tank for the generator set, sized to allow full load operation of the generator for 72 hours. The fuel tank shall be UL 142 listed and labeled.
8. The fuel tank shall be double walled, steel construction and include the following features:
1. Emergency tank and basin vents.
2. Mechanical level gauge.
3. Fuel supply and return lines, connected to the generator set with flexible fuel lines as recommended by the engine manufacturer and in compliance with UL 2200 and NFPA 37 requirements.
4. Leak detection provisions, wired to the generator set control for local and remote alarm indication.
5. High and low fuel level float switches to indicate fuel level. Wire switches to generator control for local and remote indication of fuel level.
6. Fuel level transmitter: Provide an ultrasonic level transmitter capable of continuous fuel level measurement with a 4-20mA output signal as shown on the Drawings. Level transmitter shall be as manufactured by Flowline, or approved equal.
7. Minimum 5-gallon capacity spill container at fuel fill point.
8. Basin drain.
9. Integral lifting provisions.
2.10 GENERATOR CONTROL PANEL
A. Provide a NEMA 1, vibration isolated, dead front, 16-gauge steel control panel with lockable hinged cover. Mount and wire the control panel to the enginegenerator set. The panel shall include the following equipment:
1. Voltmeter, 3-1/2 inches, 2 percent accuracy with 3-phase fuse protection.
Digital meters are acceptable.
2. Ammeter, 3-1/2 inches, 2 percent accuracy. Digital meters are acceptable.
3. Ammeter-voltmeter phase selector switch. Digital meters are acceptable.
4. Frequency meter, 3-1/2 inches, dial type. Digital meters are acceptable.
5. Kilowatt meter.
6 . Oil pressure gauge.
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CITY HALL STANDBY GENERATOR
STANDBY ENGINE GENERATORS
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I
7. Water temperature gauge.
8. Oil temperature gauge.
9. Running time meter.
10. Instrument transformers.
11. Automatic starting controls.
12. Voltage level adjustment rheostat.
13. Dry contacts for remote alarms wired to terminal strips from the following alarms:
a. Fault indicator lights with press to test feature for tow oil pressure. b. High coolant temperature.
c. Low coolant level.
d. Overspeed.
e. Overcrank.
f. Run dry contact.
g. Generator common fail.
h. In auto.
i. Breaker position (not closed).
14. Visual alarm indicators for impending shutdown from low oil pressure and high coolant temperature.
15. 80-dB alarm horn with silence switch.
16. Three-position function switch marked "manual," "off/reset," and "auto."
17. Panel illumination lights and switch.
18. Electric governor control unit.
19. Generator voltage regulator as previously specified.
20. Low battery voltage alarm light.
21. 4 to 20mA signal outputs for oil pressure, coolant temperature, and battery voltage.
22. Emergency stop button on control panel and an additional emergency stop button on the side of the engine-generator mounted approximately 48 inches above finished floor.
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CITY HALL STANDBY GENERATOR
STANDBY ENGINE GENERATORS
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B. Meters, circuit breakers, control switches, and current transformers shall be General Electric, Cutler-Hammer, or equal. Pilot lights and push buttons shall be oiltight type. An annunciator panel may be provided in lieu of oiltight pilot lights.
Digital instrumentation is acceptable in lieu of meters and lamps.
C. Provide relays and timing devices with clear polycarbonate dust covers. Devices shall be plug-in type with holddown spring retainers. Output contacts shall be rated 10 amperes at 24-volts DC.
D. Provide engraved or etched nameplates to show position of switches and function of pilot lights, push buttons, and meters. Do not provide embossed tape.
E. Provide fully automatic generator set start-stop controls in the generator panel.
Controls shall operate as follows:
1. When the function switch is in automatic position and upon closure of a set of external contacts or when the switch is in manual position, the engine shall automatically crank. An adjustable cranking limiter shall allow from 2 to 5 cycles of 10 seconds' crank followed by 10 seconds' rest. If the engine fails to start after this time, the starting circuit shall be locked out and the overcrank shutdown light initiated.
2. When operating in the automatic mode and the remote engine run contact opens, the engine shall shut down.
3. Initiation of any safety shutdown shall immediately stop the engine and light the appropriate light. Upon correction of the fault, the shutoff system shall be made operable by moving the function switch to off/reset and then back to the "auto" position.
2.11 MAIN LINE CIRCUIT BREAKER
A. Provide a main line molded case circuit breaker sized in accordance with the NEC. Install on the generator in a NEMA 3R enclosure or in the generator control panel to function as a load circuit interrupting and protection device. It shall operate both manually for normal switching function and automatically during overload and short-circuit conditions. Circuit breaker shall trip free of the handle.
The handle position, or a luminescent flag, shall indicate "off," "on," or "tripped" breaker positions. The trip unit for each pole shall have elements providing inverse time delay during overload conditions and instantaneous magnetic tripping for short-circuit protection. Insulated neutral terminals and a ground terminal shall be provided and marked. The circuit breaker shall meet standards established by UL, NEMA, and NEC. Do not use generator exciter field circuit breakers in lieu of a main line circuit breaker.
B. Circuit breaker shall be equipped with an auxiliary contact to provide "Generator Circuit Breaker Not Closed" input to the PLC.
C. Generator circuit breaker shall be equipped with shunt trip device.
D. If output circuit breaker(s) and/or generator controls are located more than 6'-6" above the finished grade and/or are not readily accessible and with clearance as
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required by the NEC, provide all necessary work and materials including but not limited to ramps, stairs, and platforms required to achieve compliance with the conditions above. All provisions shall confirm to OSHA, state and local safety requirements including but not limited to handrails, markings, signage, and access barriers.
2.12 TORSIONAL VIBRATION ANALYSIS
A Submit a torsional vibration analysis of the engine-generator combination, showing it free of harmful torsional vibration stresses within ±10 percent of its normal operating speed range, the natural frequency, critical speeds, relative amplitudes of angular displacement, and approximate nodal locations of the complete elastic system of the engine and driven equipment.
2.13 SOUND ATTENUATING ENCLOSURE
A Provide weatherproof (NEMA 3R) Level II, Stage 2 sound attenuating enclosure that allows the generator set to operate at full rated load in an ambient temperature of up to 100°F. Enclosure shall be 14-gauge steel construction with corrosion resistant hardware and hinged, lockable doors. Enclosure shall include internally mounted muffler, sound insulating panels and rodent barriers.
Insulation shall be non-hydroscopic material. All electrical and fuel stub-ups shall be within enclosure. Enclosure shall comply with all applicable NEC and UL 2200 requirements.
8. The sound enclosure shall produce sound pressure levels at the indicated measured distances from the enclosure not to exceed those listed below.
Sound Presswe Levels {dBA at. ..
1 m (3.3 ft) I 7 m (23 ft) 15 m (50 ft)
89.1 I 76.1 70.1
PART 3 - EXECUTION
3.01 FACTORY TESTING
A. Perform factory tests in the presence of the Owner's Representative prior to shipment. Provide 7-days' advance notice of test date. Include the following tests.
8. Demonstrate proper operation of all safety devices, shutdown features, and alarms. Conduct load tests utilizing resistive load banks as follows:
Load
½
¾
Full
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CITY HALL STANDBY GENERATOR
Hours
1 1
4 STANDBY ENGINE GENERATORS
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C. Record current, voltage, frequency, water temperature, and lube oil pressure every 15 minutes.
D. Verify fuel consumption rate at 1/2, 3/4, and full loads. Note fuel consumption rates on a label located at fueling point.
E. The manufacturer shall pay reasonable food, transportation and lodging expenses for up to three Owner personnel to witness testing.
3.02 INSTALLATION (APPLICABLE DURING CONSTRUCTION PHASE) A. Installation will be done by the installation contractor. The manufacturer shall provide written installation instructions with shop drawings. The manufacturer shall coordinate with the installation contractor regarding installation of the engine-generator set foundations and fuel and piping systems and shall verify that all components specified herein are installed in accordance with the generator set manufacturer's written requirements. Foundation blocks, anchor bolt layouts, and piping may have to be modified from those shown on the Plans.
Such work shall be at the Contractor's expense.
B. Anchor bolts for the engine-generator set bases shall be cast-in-place. The engine manufacturer shall provide anchor bolts and select anchor bolt material.
C. Fill the tanks with No. 2-D diesel fuel meeting ASTM D 975-60T. After field testing is complete, refill the tanks.
3.03 PIPING (APPLICABLE DURING CONSTRUCTION PHASE)
A. Pitch horizontal runs of exhaust pipe away from the engine. Provide condensate traps with petcocks or valves at low spots in the exhaust system.
3.04 PAINTING AND COATING
A. Coat non-insulated exhaust pipes and silencers with a baked silicon-based coating rated for 1100°F minimum.
3.05 START-UP
A. On completion of the installation, the initial start-up shall be performed by a factory-trained service representative of the engine supplier, who shall thoroughly inspect, operate, test, and adjust the equipment. The inspection shall include the soundness of all parts, completeness of all details, proper operation of all components with special emphasis on safety devices, correctness of the settings, proper alignments, and correct phase rotation to match other sources.
B. Field tests shall include the following:
1. Simulate power failure by tripping the main breaker and demonstrate complete manual and automatic start, load, unload, and stop sequence of the engine-generator.
CITY OF SAN CLEMENTE
CITY HALL ST ANDRY GENERATOR
STANDBY ENGINE GENERATORS
16620 • 11
8-16-22 / 4H-113
2. Conduct a 2-hour run, utilizing maximum available load. If available load is less than 75 percent of the generators' rating, provide load bank loads to obtain 75 percent generator loading (minimum).
3. Retest all alarms and shutdown features.
3.06 SCHEDULED OIL SAMPLING
A. In order to forecast and minimize engine failure, the supplier of the equipment shall provide a quarterly (every 3 months) oil sampling analysis for a period of 2 years from date of acceptance. This scheduled oil sampling shall be of the atomic absorption spectrophotometry method as opposed to the spectographic analysis method and shall be accurate to within ± 1 ppm for the following elements: lead, iron, chromium, copper, aluminum, and silicon. In addition, test the sample for the presence of water, fuel, dilution, and antifreeze.
B. Provide equipment needed to take oil samples in a kit at the time of acceptance.
Include a sample gun kit, bottles, mailers, and written instructions.
C. Provide immediate notification by telephone or fax to the Owner when analysis results show any critical reading. If readings are normal, provide a report by mail showing that the oil quality is within established requirements.
D. This scheduled oil sampling program shall be available to the Owner at the supplier's normal rate, after the mandatory 2 years, and shall be continued thereafter at the Owner's option.
3.07 DELIVERY, STORAGE AND HANDLING
A. The manufacturer shall deliver the assembly to the field just prior to installation as determined by the installation contractor and as approved in writing by the Owner.
B. The manufacturer shall store the assembly within a building protected from the elements for a period up to 365 calendar days.
C. The installation contractor shall accept the delivery of the assembly and will take responsibility for them from that point on and will coordinate with the manufacturer to ensure proper installation of the system. The manufacturer shall coordinate with the installation contractor as needed to provide a complete and functional installation that is covered by the manufacturer's warranty.
3.08 TRAINING
A. The manufacturer shall provide hands-on training to the City technicians as needed to perform generator maintenance, tune-ups, testing, and diagnostics.
END OF SECTION
CITY OF SAN CLEMENTE
CITY HALL STANDBY GENERATOR
STANDBY ENGINE GENERATORS
16620 • 15
8-16-22 I 4H-114
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Proposer's Signature:
-- J
Date: .fl/-e, !. /?.o11
•• NJPA'i d@tffagdoa OD u:ceptionibateci 'above: ·--· - ------, Re~iew and ~?,roved:
,J~t / ,.,- ,. L/)~) ('if
NJPA Legal Department
I
I
!
I
I
8-16-22 / 4H-115
Contract Award
RFP ! #12061 ~
FORMD
.l!m!!.!.1 Olferin,: of Proposal
(To be completed only by the Proposer)
!ELECTRICAL ENERGY POWER GENERATION WITH RELATED PARTS, SUPPLIES, AND SERVICES ) In compliance with the Request for Proposal (RFP) for !ELECTRICAL ENERGY POWER GENERATION WITH RELATED PARTS, SUPPLIES, AND SERVICES, jibe undersigned warrants that the Proposer has examined this RFP and, being familiar with all of the instructions, tenns and conditions, general and technical specificatiom, sales and service expectations, and any special terms, agrees to furnish the defined products and related services in full compliance with all terms and conditions of this RFP, any applicable amendments of this RFP, and all Proposer's response documentation. The Proposer further understands that it accepts the full responsibility as the sole source of solutions proposed in this RFP response and that the Proposer accepts responsibility for any subcontractors used to fulfill this proposal.
Company Name: Caterpillar I~: ____ _ Date: -·-···November 21, 2017 Company Address: 100 NE Adams Street
City: Peoria State: __ LI,.. ___ Zip: 6 6 9
Contact Person: _.;;;.S.;;;.. eth _____ C;...h_a_rn""'a"--____ -c:.c· _ Title: lndustrY. Representative Authorized Signature: Ba_rt_M-=-y_ers ___ ~d .... , ~ ~ ------------- · (Name printed or typed) 37 8-16-22 I 4H-116
FORME
CONTRACT ACCEPTANCE AND AWARD
(Top portion of this form will be completed by NJPA If the vendor ls awarded a contract. The vendor should complete the vendor authorized signatures os part of the RFP response.I NJPA Contract#: 1206I7-CAT
Proposer'$ full legal name: Coterpilfar Inc.
Based on NJPA's evaluation of your proposal, you have been awarded a contract. As an awarded vendor, you agree to provide the products and services contained In your proposal and to meet all of the terms and conditions set forth In this Rf P, In any amendments to this RFP, and In any exceptions that are accepted by NJPA.
The effecllve date of the Contract will be January 29,201 Band will expire on January 29, 2022 (no later than the toter of four years from the expiration date of the currently awarded contract or four years from 1he dote that the NJPA Chief Procurement Officer awards the Contract). This Contract moy be extended for o fifth year ot NJPA 's discretion.
NJPA Authorized Signatures:
Awarded on Jonvory 25. 2018
Jeremy Schwartz
fNAME PRINl!:D OR TYPl:DI
Chad coauette
(NAME PRINTED OR lYPfD)
NJPA Contract# 120617-CAT
................................. __ ............................... __ . -·---------.-•-.. ---------- ------~ ........................... -............... -...... ----...................... ._ ........ -.... ..
Vendor Authorized Signatures:
The Vendor hereby occepfs this Contract award, including all accepted exceptions and amendments.
Vendor Name Caterpillar Inc.
Authorized Signatory's mte General Manager - IPSD Power Generation
VENDOR AUTHORIZED SIGNATURE
Executed on Janyaey 2§ • 20.18.
Bart Myers
/NAME PRINTED OR TYPl.'OJ
NJPA Contract# 120617-CAT
8-16-22/4H-11 7
Proposal Affidavit Signature Page
PROPOSER'S AFFIDAVIT
The undersigned, authorized representative of the entity submitting the foregoing proposal (the "Proposer"), swears that the following statements are true to the best of his or her knowledge.
I . The Proposer is submitting its proposal under its true and correct name, the Proposer has been properly originated and legally exists in good standing in its state of residence, the Proposer possesses, or will possess before delivering any products and related services, all applicable licenses necessary for such delivery lo NJPA members agencies. The undersigned affirms that he or she is authori7,cd to act on behalf of, and to legally bind the Proposer to the tenns in this Contract.
2. The Proposer, or any person representing the Proposer, has not directly or indirectly entered into any agreement or arrangement with any other vendor or supplier, any official or employee of NJPA, or any person, finn, or corporation under contract with NJPA, in an effort to influence the pricing, terms, or conditions relating to this RFP in any way that adversely affects the free and open competition for a Contract award under this RFP.
3. The Proposer has examined and understands the tenns, conditions, scope, contract opportunity, specifications request, and other documents in this solicitation and affirms that any and all exceptions have been noted in writing and have been included with the Proposer's RFP response.
4. The Proposer will, if awarded a Contract, provide to NJPA Members the /products and services in accordance with the terms, conditions, and scope of this RFP, with the Proposer-offered specifications, and with the other documents in this solicitation.
5. The Proposer agrees to deliver products and services through valid contracts, purchase orders, or means that are acceptable to NJPA Members. Unless otherwise agreed to, the Proposer must provide only new ar.d first-quality products and related services to NJPA Members under an awarded Contract.
6. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
7. The Proposer understands that NJPA will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either substantially or in their entirety. Under Minnesota Statute § 13.591, Subd. 4, aJJ proposals are considered nonpublic data until the evaluation is complete and a Contract is awarded. At that point, proposals generally become public data. Minnesota Statute §13.37 pennits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under Minnesota's Data Practices Act.
8. The Proposer understands tltat it is the Proposer's duty to protect information that it considers nonpublic, and it agrees to defend and indemnify NJPA for reasonable measures that NJPA takes to upltold such a data designation.
(The rest of this page bas been left intentionally blank. Signature page belowJ 39 8-16-22 I 4H-118
By signing below, Proposer is acknowledging that he or she has read, understands, and agrees to comply with the terms and conditions specified above.
Company Name: ___ Caterpillar Inc. ...,__ ___ --- - -- .
Address: 100 NE Adams Street
City/State/Zip: Peoria, IL 61629
Telephone Number: _ (30~ 675-1000
E-mail Address: Contact Seth Chama: [email protected]
Authorized Signature: ~ ~~------ ••
Authorized Name (printed): .... .. --~art My~r:s
Title: General Ma11~g~r - l~S[?. Po~~~ Gtlne~tion
Date: November 21, 2017
Notarized
Subscribed and sworn to before me this ~/
Notary Public in and for the County of #a Yt / S
My commission ':1u-e : r/u L,o;;O ;_'
Signature: Jl , ,-1 -•11-< ,h ~-_/!: 21~----~
40 ,2017
Stateof kXq$
8-16-22 / 4H-119
Form P.
PROPOSER QUESTIONNAIRE
Payment Terms, Warranty, Products and Services, Pricing and Delivery, and Industry-Specific Questions Proposer Name: _____ Caterpillar Inc. _______ __ _
Questionnaire completed by: Sclh Chama ---- ---·--- --------------- Payment Terms and Financing Option11
1) What are your payment terms (e.g., net 10, net 30)?
Payment terms that Caterpillar Dealers would offer !u N.IPA Mernbas vary by dealer, bllt .ire mos1 certainly equivalent lo local competition. Payment lerms will be made very clear to potential NJPA customers upon quo!ation. 2) Do you provide _leasing or financing options, especially those options that schools and governmental entities may need to use in order to make certain acquisitions?
Caterpillar Financial offers financial tools for NJPA Members through the Caterpillar l)c.iler Ndwork on a case by case basis. l.ea.~ing lcrrns that Caterpillar Di::alers w,ml<l offor lo NJP 1\ Members vary by dealers, but are most certainly cqui.va/cnt to local competition. Leasing terms will be made very clear to potential NJPA customers upon quotation. 3) Brie.fly describe your proposed order process. Please include enough detail to support your ability to report quarterly sales to NJPA. For example, indicate whether your dealer network is included in your response and whether each dealer (or some other entity) wiJI process the NJPA Members' purchase orders.
Tht.: order process will not change compared to the rnrrent NJP,\ contract. The N.TPA Member references the NJPA contract number on the P.O., \vhich is then presented directly to their local Caterpillar Dealer. 4) Do you accept the P-card procurement and payment process? If so, is there any additional cost to NJPA Members for using this process?
Not Applicable.
8-16-22 I 4H-120
5) Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure, and overall structure. You may include in your response a copy of your warranties, but at a minimum please also answer the following questions.
• Do your warranties cover all products, parts, and labor? • Do your warranties impose usage restrictions or other limitations that adversely affect coverage? • Do your warranties cover the expense of technicians' travel time and mileage to perform warranty repairs? • Are there any geographic regions of the United States for which you cannot provide a certified technician to perform warranty repairs? How will NJPA Members in these regions be provided service for warranty repair? • Will you cover warranty service for items made by other manufacturers that are part of your proposal, or are these warranties issues typically passed on to the original equipment manufacturer? • What are your proposed exchange and return programs and policies? Please reference the following a1tachmcn1s in response to these questions specifically for the Power Generation products listed in this proposal. There are no geographic regions of the United States or Canada for which Caterpillar cannot provide a certified 1.echnician to preform wananty repairs.
Additionally, when purchased tlu·ough the NJPA contract, select products will automatically include options for Extended Service Coverage in 2018. Customized Extended Service Coverage is also available through the Caterpillar Dealer Network on a case by case basis.
See A ti ached :
Se.e Attached:
See At1acht:<l:
Caterpillar Standard Warranty SELF5709.pdf
Olympian Standard Warranty l ,EXF 3074.pdf
2018 ESC NJPA Aru1ounc.ement Letter - October 6 20] 7.pdf 6) Describe any service contract options for the items included in your proposal.
Service contracts that Caterpillar Dealers would offer to NJPA Members vary by dealer, but are mos! certainly a1 least equal to local competition. Service contrac1 terms will be madt very clear to potential NJPA customers upon q·uolation.
Pricing, Delivery, Audits, and Administrative Fee
7) Provide a general narrative description of the equipment/products and related services you are offering in your proposal.
Caterpillar is offering a full line of diesel and natural gas packaged generator sets from 40 to 4000 kW. Caterpillar is also offering otu- XQ Products, which is our mobile generator line including trailers. Other popular and almost necessary equipment included to enhance generator set purchases are Automatic Transfer Switches, Switchgem·, EPIC paralleling gear, and Microgrid components a.II provided from Caterpillar. The Caterpillar Denier Network can also offer custom shop work, instnllation, "tmn-key" solutions, delivery/freight, trnining, custom enclosures, custom fuel wnks, custom automatic transfer switches, dealer labor, additional/custom parts, and general contracting labor. To further enhaJlce the NJl'A members' product offering, the Caterpillar DeaJer Network can also offer an expansive network of used equipment along with rental agreements.
8-16-22 I 4H-121
8) Describe your pricing model (e.g., line-item discounts or product-category discow1ts). Provide detailed pricing data (including standard or list pricing and the NJPA discounted price) on all of the items that you want NJPA to consider as part of your RFP response. Provide a SKU for each item in your proposal. (Keep in mind that reasonable price and product adjustments can be made during the term of an awarded Contract. See the body of the RFP and the Price and Product Change Request Form for more detail.)
Percentage Discount from Manufacturer's and Dealer's List Pricing per the included documentation along with product prkc lists. The di,counts included ,m\ typically higher than standard discount for each product solution. There mn.y he specific cases with specific options or attachments where the N.11'.)A di5cotmt is not as deep as the non-NJPA oiler.
Caterpillar does have the ability to make additional discounts for NJPA memhers and non-N.IPA customers on a case by case basis, For 2018 shipments, the price increase above the provided price lists is 2%. New price lists will I e updated and submith:d in January 2018. Please note, there are some items in the provided Cat-:rpillar price lists that are marked as ·'Net" pricing that do not get discounted. These item:, usually include certifications (EPA, UL, IBC), standard EPA Tier 4 f components, extended serviec coverage, and factory testing/packaging options. These items only fol low the cost plus a percentage of' cost pricing process that ls acceptable for pricing sourced goods or services.
Set• Attached:
See Attached:
Caterpillar Gen Disc List Rf P December 2017.xlsx
Lisi of Caterpillar Price Lists by Product Family.zip
9) Please quantify the discount range presented in this response. For example, indicate that the pricing in your response represents is a 50% percent discount from the MSRP or your published list.
Overall pricing from publbhed list prict: is discounted from 10% up to 40% with an average of 27% overnll. Specific discounts apply to each diesel or natural gas platform product line. Servict:s. used products, rental agreements, and microgrid solutions arc also included at different discounting levels. For 2018 shipments, the price increase above the provided price lists is 2%. New price lists will be updateJ and submitted in January 2018.
Sec At1achcd:
S..:c Atlachcd:
Caterpillar Uen Disc List lff P De(·ember 2017.xlsx
List of Caterpillar Price Lists by Product Family.zip
I 0) The pricing offered in this proposal is
___ a. the same as the Proposer typically offers to an individual municipality, university, or school district.
___ b. the same as the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing departments.
__ X_c. better than the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing departments.
d. other than what the Proposer typically offers (please describe). - -- 11) Describe any quantity or volume discounts or rebate programs that you offer.
Volume clisc.ounls or rebate programs are not offered. The best discounting has been included in this RFP response for CatcqJill8r solutions.
8-16-22 / 4H-122
12) Propose a method of facilitating "sourced" products or related services, which may be referred to as "open market" items or "nonstandard options". For example, you may supply such items "at cost" or "at cost plus a percentage," or you may supply a quote for each such request.
There are some items in the provided Caterpillar price lists that are marked as "Net" pricing that do not get discounted .
These items usually include certifications (EPA, UL, !BC), standard EPA Tier 4f components, extended service coverage, and factory testing/packaging options. These items only follow the cost plus a percentage of cost pricing process that is acceptable for pricing sourced goods or services. The percentage mark-up offered by Caterpillar Dealers to NJP A Members will vary by dealer, but is cettainly equivalent to local competition. Exercising the ability to offer cost plus a percentage for ;<Net" items will ensure more clarity for the Caterpillar Network regarding NJPA offers because the cutTent contract makes it difficult to calculate "Net" items since they cannot be discounted by Caterpillar.
For a majority of sales including EPA f icr 2 or EPA Tier 3 platfom1s, the "'Net" items on average are no more than l -
2.5% of the total customer list pricing. EPA Tier 4f platforms have a higher percentage of "Net" items due to the significant amount of set priced emissions components required for EPA certification.
J J) Identify any total cost of acquisition costs that are NOT included in the pricing submitted with your response. This cost includes ail additional charges that are not directly identified as freight or shipping charges. For example, list costs for items like installation, set up, mandatory training, or initial inspection. Identify any parties that impose such costs and their relationship to the Proposer.
All transactions will take place and be negotiated between a Caterpillar Dealer and an NJPA member. Only those generator set items specifically included in a Caterpillar List Price are subject to the NJPA administration fee. Most costs associated with acquiring a generator set and related products are included within the pricing fil e (Caterpillar Gen Disc List RFP December 2017.xlsx) and are subject to discow1t. In some ca5es, there may be costs involved that have not been listed. These costs associated with ac4uiring a generator set involve items that a m,mufacturer (Caterpillar) cannot competitively provide.
14) If delivery or shipping is an additional cost to the NJPA Member, describe in detail the complete shipping and delivery program.
These programs and policies vary with products and geographic regions. Each quote from a Caterpillar Dealer to an NJ!'A memhcr will have unique shipping fees. These fees may include shipment from the Caterpillar factory and, in some cases, additional local shipping fees either to a third-party packager or to the customer when factory shipment timing doesn't align with customer requirements. Shipping fees will be handles on a case-by-case basis between the selling Caterpillar Dealer and the NJPA member.
15) Specifically describe those shipping and delivery programs for Alaska, Hawaii, Canada. or any offshore delivery.
Shipping and delivery programs for Alaska, Hawaii, Canada, or any offshore delivery are included in question 14.
These items vary hy Caterpillar Dealer due to the different geographic locations. The Caterpillar Network located in Alas!ili, Hawaii, Canada, or other offshore location is aware of their local shipment requirements and is knowledgeable on how to quote shipping to NJPA customers.
16) Describe any unique distribution and/or delivery methods or options offered in your proposal.
Caterpillar offers a factory freight prog;am specific to certain product lines. Where applicable, this program utilizes economies cf scale to ensure the best shipment cost to the local Caterpillar dealer from our factories. This portion of the freight cost to customers will pass through t11e Catt:rpi!lar network as it did before, but is managed by Caterpillar for the first point of delivery.
8-16-22 I 4H-123
17) Please specifically describe any self-audit process or program that you plan to employ to verify compliance with your proposed Contract with NJPA. This process includes ensuring that NJPA Members obtain the proper pricing, thal the Vendor reports all sales under the Contract each quarter, and that the Vendor remits the proper administrative fee to NJPA.
The C.1terpilhir Dealer Network will receive additional discounts from Caterpillar to help reach NJPA members purcha~ing prices per the NJPA contract. To qualify for the discounts, the selling Caterpillar Dealer must identify each applicable sale a~ an NJPA sale on their order and they must also send a report lo the Caterpillar designated NJPA custodian, Seth Charna, including the product order number and N.IPA member number. Reports are updated and reviewed on a qua11erly basis to assist in providing payment 10 NJPA. The Caterpillar designated N.IPA custodian, Seth Charna, has and will remain actively involved in the auditing process both with auditing Caterpillar Dealer pricing to NJPA members as well as the quarterly administration fee process. 18) Identity a proposed administrative fee that you will pay to NJPA for facilitating, managing, and promoting the NJPA Contract in the event that you are awarded a Contract. This fee is typically calculated as a percentage of Vendor's sales under the Contract or as a per-unit fee; it is not a line-item addition to the Member's cost of goods. (See RFP Section
6.29 and following for details.)
The proposed administrative fee payable to NJPA is proposed to be 1% of transaction price, in I inc with the previous two Caterpillar contracts, for all NJPA contract sales of generator sets. This I% is the same percent as outlined in our current N.JPA contract #080613-CAT
Should Caterpillr1r be exclusive, like the previous two Caterpillar contracts, this is valuahle to the Caterpillar Dealer Network and Caterpillar would be willing to increase the administrator fee to 1.25% of transaction price. lndustr1·-Specific Questions
19) Please specify product and voltage range the generator equipment that you are offering.
Caterpillar offers fac1ory voltage options for the majority of customer re4uiremcnts. In general, here'5 n snapshot of the factory options based on the diesel product line. Voltage options may slightly differ on the natural gas product line and the full Caterpillar price list should be rnnsu!ted. to delcrrnine which specific ratings can be configured. with the voltages listed below. There may also be a few exceptions where the Caterpillar Dealer Network can work towards custom solutions when necessary. 100 kW and Below Single Phase:
750 kW and elow Tlu·ee Phase:
JOOOkWupto 1250k\,V:
1500 kW up to 4000 kW:
240V
480V, 600V, 208V, 2-40V
480V, 600V,208V, 240Y,400Y,380V
480V, 600V, 240V, 440V, 380V, 2400V, 416V, 4160V, 6300V, 6600V, 6900V, 12470V, 13200V, 13800V
20) Describe your mobile or trailer mounted units, if any, and specify the ranges.
The XQ product line is included in the Caterpillar proposal. These units are offered with trnilers for mobile use and for the most part they include switchabh! voltage options, \Vhich is preferred since they can be utilized at multiple customer locations with unique voltage requirements. The following XQ products are available and are EPA Tier 4f certified for mobile usage. We are working on a platform betwee.n the XQ 12.5 and XQ425 that will be available/added to an awarded contrac.t once released. The numb•~r represents t'he kV A rating of the generator and not t.hc kW output.
XQ35
XQ60
XQ125
XQ425
XQ570
8-16-22 I 4H-124
2 1) If you are providing trailers as part of a turnkey package, please provide details.
Al l XQ packages described in question 20 include trailers with selectable options including the ball size and brake type. These are the only factory product offerings that can be configured on trailers due to EPA emissions requirements.
II is important to note that the Caterpillar Dealer Network can also place Caterpillar genset packages on (railers when necessary as long as EPA regulations for stationary applications are met (l' PA requires the generator to remain stationary for a specific period of time). 22) Describe how you will include customization and the pricing of such for the units.
The Caterpillar Dealer Network can offer custom shop work, installation, "tum-key" solutions, delivery/freight, training, custom enciosures, custom fuel tanks, custom automatic transfer switches, dealer labor, additionai/custom parts, and general contracting labor. To further enhance the NJPA memhers' product offering, the Caterpillar Dealer Network can also offer a.'1 expansive network of used equipment along with rental agreements. Most costs associated with acquiring a generator ~et and related products arc included within the pricing file (Caterpillar Gen Disc List RFP December 2017.xlsx) and are subject to discount. In some cases, there may be costs involved that have not been listed.
These costs associated with acquiring a generator set involve items that a manufacturer (Caterpillar) cmmot competitively provide.
23) Describe installation and service programs, and identify the associated services, service provider locations and pricing.
The Caterpillar Dealer Network wil l be the provider of all Caterpillar and non-Caterpillar wmponents and services required to meet the NJPA members' local requirements. 24) Describe any preventative maintenance or extended service coverage agreements.
Preventative maintenanc.: and extended service coverage/contracts agreements in addition to the standard product offering are covered tn the ''Caterpillar Gen Disc List RFP December 2017 .xlsx" tile. 25) Do you provide preventive, periodic or full maintenance plans/programs for the solutions you are proposing in this response?
a. If so, provide a recommended service & maintenance agreement for a periodic/preventative and or full maintenance plan.
b. What are recommended service intervals?
The Caterpillar Dealer Network will be the provider of all preventative maintenance plans/ programs that are specific to the product being provided to the NJPA member. Preventative maintenance and extended service coverage/contracts agreements in addition to the standard product offering arc covered in the "Caterpillar Gen Disc List RFP December 2017.xlsx" file . 26) Describe your rental agreements and pricing schedule.
Rental agreements in addition to the standard product offering are covered in the ··Caterpillar Gen Disc List RFP December 2017.xlsx" file .
27) Will you include used equipment and if so, provide a pricing strategy for these units. ll':>ed product agreements in addition to the standard product offering are covered in the "Caterpillar Gen Dis(; List RFP December 2017.xlsx" file.
8-16-22 / 4H-125
28) Provide a general overview of your products EPA compliance.
Caterpillar offers a fut! range ofproduc1s for use in the United Stl:lti!s per EPA compliance guidelines. Per these guidelines, the application determines the EPA emissions level that is required for that specific product. For diesel emergen.:y s!l::lJ1dby rating:,; (most of the market for< I 000 kW) Caterpillar offers both EPA Tier 2 l:lml EPA ri~r 3 ..:missions levels and the specific emissions level is auto selected based on the EPA defined brake horsepower re.quirements. For non-emergency and/or mobile ;ipplications, Caterpillar has sekrt ratings available with EPA Tier 4f factory cer1ifica1ion. The Catwpi!lar Dealer Ne1work is familiar with EPA regulations and can dircc1 the NJPA member to tile applicable product line required for their applica1ion.
29) Identify the lifecycle cost of ownership of your generator solutions.
The Caterpillar Dealer Network will be the provider of all preventative 1m1intenance and lifec:ycle costs at the request of NJPA mcmber'S. Due to the vas1 differences across geographic locations and produc1 lines, this request wil I be handled on a case-by-case basis.
Date: -------
8-16-22 / 4H-126
DocuSign Envelope ID: 65757189-14D2-49D6-815B-46168AB10E64 Letter of Agreement
To Extend the Contract
Between
Caterpillar Inc.
100 NE Adams Street
Peoria, IL 61629
And
Sourcewell
20212th Street NE
Staples, MN 56479
Phone: {218) 894-1930
The Vendor and Sourcewell have entered into an Agreement (Contract #120617-CAT) for the procurement of Electrical Energy Power Generation with Related Parts, Supplies and Services.
This Agreement has an expiration date of January 29, 2022, but the parties may extend the Agreement for one additional year by mutual consent.
The parties acknowledge that extending the Agreement for another year benefits the Vendor, Sourcewell and Sourcewell's members. The Vendor and Sourcewell therefore agree to extend the Agreement listed above for a fifth year. This existing Agreement will terminate on January 29, 2023. All other terms and conditions of the Agreement remain in force.
Sor-:DocuSlgned by:
By:~t~IU1""J Its: Director of Operations &
Proc;urement/CPO
Name printed or typed: J,_eL:.r=em:..:..:..a.y_S_ch=w=art"'-'-z _________________ _ 2/12/2021 I 11:57 AM CST
Date
~DocuSigned by:
Ca ~!F~7 =!: VP - Electric Power Division
By: _________________ _, Its: _________ _
Jason Kaiser
Name printed or typed: _______________________ _
2/13/2021 I 6:05 AM PST
Date
8-16-22 / 4H-127
!11.ln!! El QUOTATION NO. 220300R1 3500 Shepherd Street, City of Industry, Cal~omia 90601 Box 226789, Los Angeles, California 90022-0744
(562) 463-6000 Fax: (562) 463-7156
To: Contact: Belgin Cuhadaroglu
Company: City of San Clemente
Address: 91 O Calle Negoclo
City, Zip: San Clemente, CA 92673
Phone: Email:
Project Name: City of San Clemente - City Hall *Sourcewell* Date: Julv 22, 2022 Page: 1 oil
Terms: Net Cash, see T&C"s
F.O.B. Jobslte, unloading by others
Sales Rep.: Pete Vainorls
Contact#: 562-201-3428
Email: [email protected]
Qty: Descri tion Unit Price Extension
4 New Caterpillar, Model C 13 Diesel Standby Generator Set.
Rated 350kW, w/fan, 60Hz, 3Ph, 2771480V at 1800 RPM. Includes level 2 sound enclosure, 1800 gallon (72 hour) tank and dual sided platform (ship loose, install by others). Lead time is 71-75 weeks from order "GDS" Generator Distribution Board. BOCA 2771480V. 3 phase, 4 wire, 65 KAiC, Nema 3R Custom QED-2 Switchboard, Square D. Lead time is 52 weeks from Order.
ASCO 300 Series Automatic Transfer Switch
400A, 3P, 2771480V. 30KAIC, Nema3R. Lead time is 22-24 weeks from Order Sales Tax@ 7.75%, not included in sub total below. Must add tax to PO Sourcewell Contract Number Reference: 120617-CAT
City of San Clemente Sourcewell ID# 47992
Pricing valid for purchase orders received in 30 days and equipment released by 11/30/22
Optional adders listed below.
Includes standard features as listed in product data sheet and additional accessories as listed herein ...
SALES iAX NOT INCLUDED. Buyer responsible tor all taxes including any applicable lire fees. The quotation provided herein is for information only, and is not a valid offer to self unless signed by an officer of Ol1inn Power Systems In the space provided below. Any offer to sell or any offer accepted shall be subject to the Terms and Conditions page. Unless expressly stated on the face of this quotation, all prices, delivery schedules and product specifications are subject to chang1t without notice. Quotation Is good for~ from quote date above, expires after that duration. $196,978.00
$87,652.00
$7,033.00
$24,239.06
Total Price
(SALES TAX NOT
INCLUDED):
$ 196,978.00
$ 87,652.00
$ 28,132.00
$ 312,762.00
8-16-22 / 4H-128
!\!lntl! 1\1
3500 Shepherd Street, City of Industry, California 90601 Box 226789, Los Angeles, Cal~ornia 90022-0744
(562) 463-6000 Fax: (562) 463-7156
~
Description
EPA STATIONARY EMERGENCY
60HZ 480 VOLT (WYE)
STANDBY POWER
350ekW, 60Hz, 1800rpm
C13 60HZ PKG 350 CERTESE L2C
UL 2200 LISTED PACKAGE GEN SET
IBC SEISMIC CERT OF COMPLIANCE
ENGLISH INSTRUCTION LANGUAGE
GENERAL EPG
PUBLIC OR CIVIL SERVICES
STAND YPOWER
SPACE HEATER 12
130C TEMP RISE OVER 40C AMB
LC6114B SE ALT U4
INTEGRATED VOLTAGE REGULATOR
DUSTPROOF CONTROL PNL (IP52)
GEN RUNNING & FAULT RELAY
PERMANENT MAGNET EXCITATION 03
BATTERY DISCONNECT S'MTCH
600:5 CT RATIO
GEN MOUNTING DUCT PLATE
90% FUEL ALARM PANEL & SENSOR
NO COLD VVEATHER BUNDLE.
AUD&VIS FUEL ALARM (90% LEVEL)
EXTERNAL ANALOG INPUT
WIDE BASE WIEXTENSION 04
1800 GAL SUB TANK BASE
OVERFILL PREV& SPILL CONTAIN.
SA LVL-2 ENC VVHITE WIO WINDOW
150 MPH IBC CERT WIND ENCLOSU
SOUND AU Ll:VEC. 2 ENCLOSURE
EMCP4.2B CONTROL PANEL
DISCRETE 1/0 MODULE
GROUND FAULT RELAY INDICATION
STANDARD WET BATTERY
BATTERYCHARGER10AMP
JACKET WATER HTR PUMP STYLE 03
CONTROL PANEL MOUNTING LEFT
125ALOAD CENTER
HEATER CONTROL GROUP
511:-JGLE CIRCUIT BREAKER
POWER CENTER - RH MOUNTED
600A LSI SINGLE MANUAL OB
SUSE DECALS & FILMS
1 ST BREAKER AUXIL;IARY CONTACTS
NEUTRAL BAR NDTS1
NEUTRAL CABLE GP 800A
STD AIR CLEANER - LIGHT DUTY
STANDARD RADIATOR
SA LEVEL 2 MUFFLER
QUOTATION NO. 220300R1
Date: July 22, 2022 Page: 2 of7
BILL OF MATERIALS
8-16-22 / 4H-129
!\HNI!! El
3500 Shepherd Street, City of Industry. Calffornia 90601 Box 226789, Los Angeles, California 90022-0744
QUOTATION NO. 220300R1
(562) 463-6000 Fax: (562) 463-7156 Date: July 22, 2022 Page: 3 of7 1,1 #1
Product
LOCAL AN NUN NFPA99-11 O/CSA282
(1)QTY REMOTE ANNUNC
REMOTE E-STOP BUTTON
DEVICE SERVER
STD TEST - PKG GEN SET 0.8 PF
ALTERNATOR TEST REPORT
4 HOUR TEST REPORT@ 0.8PF
CAT DECALS
PGS TEST REPORT@ 0.8 Pl=
MS
Series 300
AMPS: 0400 QTY:4
Catalog Number J3ADTSA30400NGXM, 1 UP, 11 BE
18RX,44G,125A
Service Voltage I Hz 480V/60Hz Optional Accessories 1UP, 11BE, 18RX,44G 125A Activate 31Z
Bypass Isolation Not Applicable Product Description 300 Series, Automatic Delayed Transition Transfer Switch
No. of Switched Poles 3 Neutral Configuration Solid [A] Withstand Rating: : I See WCR table below No. of Cables & Lug Size 1, #4 AWG to 600 MCM or (2) 1./0 AWG to 250 MCM
Frame= J, Switch Rating= 0400, Series= 300
3R(M)-UL Type 3R secure
Enclosure double door enclosure<br/> Service Three Phase, 4-wire (See Disclaimer 3)
Extended Warranty Not Included Markings (Years - Cost)
I ACCESSORY DESCRIPTIONS
#
Accessory Code Description
1 1UP UPS backup power for controller to run for up to approximately 3 minutes without AC power
Adds the following features to the Group G controller: (1} Serial RS-485 Modbus Communications (2) Multi-Schedule Engine Exerciser (3) a 300 Entry Event Log and (4) 2 11BE a common alarm output function . When applied on 3-phase systems it also enables: (1) 3-Phase Emergency Source VLL sensing (2) Phase Rotation Monitoring (3) Emergency Source VLL Unbalance Monitoring.
3 18RX REX (Relay Expansion Module) with Normal and Emergency available output contacts (188 & 18G)
4 312 Load disconnect contacts, with TD which operate before/after transfer 5 44G Strip heater w/ thermostat, wired to load terminals: 208-600 volts 6 125A Seismic
8-16-22 / 4H-130
QUINN
•o.w111 an,•"'• QUOTATION
3500 Shepherd Street. City of Industry, California 90601 Box 226789, Los Angeles, California 90022-0744
(562) 463-6000 Fax: (562) 463-7156
Accessories and/or modification~
Initial fill of coolant and lube oil
Date: July 22, 2.Ql,~
(1 set) Operation & Maintenance manuals (electronic copy) • (additional sets, at additional cost) Factory standard warranty - 5 years from startup service Fuel Tank Normal Vent Extension (12'ft above grade) •
'Platform - dual sided with stairs and hand rails. galvanized steel. Ship loose and install by others QPS field work
Delivery to jobsite (offload/crane service by others)
NFPA 11 O Startup Service [incl. generator Inspection, 2hr load bank & 2hr building load test]~ On-site Training Session [single, 4 hour day]
Complementary 1 year 1 site visit CVA
Oil Sampling kits
.. See adder price below for a separate /raining session•• Not included
Sales tax
Air, building or construct permits
Offloading/crane service of equipment off delivery truck Installation, wiring, piping, plumbing or anchoring of equipment Diesel fuel, initial fill or for testing
Og(ional @deter§
Additional On-site Training Session [single, 4 hour day] - Add: $1,100.00 Shipped loose to jobsite, installed 011 site by others. • Installed, assembled or prepared by QPS or :Jd party. + Pre-assembled, removed for shipping, re-Installed on site by others.
NO. 220300R1
Page: 4 of7
" Service truck must be able to park within 25'/I horizontally & verlicatty of unff, over 25'ft at addffional cost, based on T&M and billed direct fi·om QPS Service department.
Availability:
Submittals: Estimated (8+ Weeks) on receipt and approval of purchase order. (1 electronic copy) Equipment: Estimated (71-75 Weeks) for factory build time after submittal approval.
Modifications: Estimated (Additional time TBD) additional lime will vary depending on 3rd party or Quinn shop schedule and scope of work.
Not included: Unforeseen factory delays, transit lime from factory or vendor and/or delays due to project site readiness . .. Equipment prices and lead times are subject to change without notice."
NOTES, EXCEPTIONS, CLARIFICATION
,,. Qu:nn Power Systems 1s not a general. electrical or installing contractor Providing equipment and services as described above only. , The equipment offered in this proposal is CAT standard product (with modifications) as listed above based specification Appendix F (26 pages, dated July 2022). engineer supplied sizing report and CAT spec sheets, and Exhibil-1 - 4 drawing (undated). provided for review. No other written details. plans. specification sections, contract documents, general or supplementary conditions apply to this quotation. Equipment is as stated above. call for any revisions to equipment quoted. Exception taken to anything not included in this proposal and as listed below ; Quotation does not include any Sales Tax . Air District or Building Permits Off-loading or Crane Services, Installation or Anchoring Initial Fuel fill or Test fuel Major Testing unless otherwise specified in the Bill of Materials. ~ Depending on final height of installed generator set. a work111g platform may be required to access ttle control panel and maintenance doors Platforms are not included in this proposal. unless stated above. Call for revised quotation if required. ,,. StartuplC01nr111ss10111119 Services are provided for CAT factory/QPS supplied equipment only S<:ope of work for Startup Se1vices available upon request. Out of Sc<1pe services are billed on a Time & Material basis in the field at purchaser's expense QPS standard labor rates apply. Technician services ilre provided rJuring normal business hours Monday through Friday. , Exception t;:iken to any NETA 3'' party rJr independent testing requirements. Any and all testing as listt:1d al>ove to be provided by QPS techrnciiins. ,,. Supplying CAT standard engine and components only. All fuel by others, all installation by others. ► 1.02 • Excoplion
, 2.02 - This gonorator was sized by Nicolo Han from Michael Baker International. QPS not responr.iblo for final sizing of project. ,,. 2.osc- Supplyino CAT fa(:tory stand,mt internal IBC/seis1t1lc v!brat1011 lsoletors 8-16-22 / 4H-131
!\H~lll ti
3500 Shepherd Street, City of Industry, California 90601 Box 226789, Los Angeles, California 90022-0744
(562) 463-6000 Fax: (562) 463-7156
;. 2.050 - exception
QUOTATION NO. 220300R1
Date: Julv 22, 2022 Page: 5 of 7
i. 2.07 - Providing CAT factory standard silencer for L2 sound enclosure, Exception to all non-CAT factory standard items. Stainless stool is not included
,. 2.10 - Providing CAT factory standard control panel
, 2.11 - Circuit Breaker is not in a Nema 3R enclosure, but it is located inside the sound attenuated weather enclosure. Providing 600A Main line circuit breaker to match generator output@ 480V
). 2.13 - Generator enclosure cannot bo defined as Noma 3R. Providing level 2 sound/weather enclosure. Providing CAT factory stanciard lovol 2 sound enclosure
,. 3.01 B - providing CAT factory standard 4 hour factory tost. Witness test not available at this time. Exception to witness testing. ,. 3.02C - all fuel by others
,. 3,04 - exception, providing CAT factory standard paint i. 3.06 - exception - per QPS service representative that calls on the City of San Clemente, the city already buys oil sample kits from QPS and does their own oil sampling. 8 oil sample kits will be provided, sampling by others ,, 3.07B - QPS rese1ves the right to invoice after 90 days after receipt In our local City of Industry locations. QPS will require a storage agreement after 90 days of receipt of unit, an applicable feo of $1000.00 per month will apply after 90 days.
ASCO Notes:
ASCO Power Technologies reserves the right to amend, withdraw or otherwise alter this submission without penalty or charge as a result of any event beyond its control arising from or due to the current Covid-19 epidemic or events subsequent to this epidemic/ pandemic including changes in laws, regulations, by laws or direction from a competent authority.
ESTIMATED SHIP DATES ARE SUBJECT TO CHANGE.
This quotation is based on Drawing Sheet Exhibit 1 and Specification Section 16446 Pages 1-5 (all undated).
1. Par 3.02 - ASCO standard Start-Up Assistance only is included. Exception taken to all 3rd-Party testing (NETA, etc.)
2. The Withstand Rating is 42kA at 480V when coordinated with any breaker capable of clearing a fault current in 0.05 sec or less (time-based rating).
3. For dimensions and additional information, see ASCO Outline Drawing 1001393-0204.
Start-Up as quoted is based on standard startup service being provided in one trip, Monday to Friday, 8:00am to 5:00pm. Startup is quoted as a package price. It will be invoiced when the transfer switch ships and is payable net 30 days from invoice. This price is valid only at time of switch order. If additional hours/ site visits are required due to circumstances beyond the control of ASCO, we will require additional purchase orders based on time and material at the current ASI labor rates. A two-week prior scheduling notification is required.
Shipping and Handling ESTIMATE is to the first destination. Freight terms as quoted are FOB factory. If delivery on a truck with a lift gate is necessary, extra charges will be incurred.
8-16-22 / 4H-132
ti 3500 Shepherd Street, City of Industry, California 90601 Box 226789, Los Angeles, California 90022-0744
(562) 463-6000 Fax: (562) 463-7156
QUOTATION NO. 220300R1
Date: July 22. 202? Page: 6 of 7
EMISSIONS NOTE
;, "California Air Rm;ourcos Board (CARB) has approvocl alignment with the federal Now Source Pe1forrnance Standards (NSPS). Such alignment allows for omorgency standby engines to be exempt from Tier 4 emissions standards; howovor, local air districts can require more stringent emissions control. Tho prospective buyer of the equipment quoted abovo is hereby notifiod tho NSPS exemption does not apply to non-emergency standby engines (e.g. prime power applications such as peak shaving, parallol operation with tho grid, or storm avoidance), or portable engines, ovon if used for emergency standby. Consult the local air district for permitting roquiremonts and required omissions controls. Presently, South Coast Air Quality Management District (SCAQMD) Rule 1470 requires tho use of a particulate filter If an engine is located within 100 motors of a school, and may require either a diesol particulate filter or an oxidation catalyst, depending upon engine size, if the Installation is within 50 meters of a sensitive receptor. Particulate filters may also be required for Title V and major polluting facilities. For emissions requirements specific to the project for which this engine Is being quoted, please contact SCAQMD at 909-396-2000. Unless otherwise listod abovo a DPF is not Included in this proposal, please call for quotation if a DPF is required for this project." ► Caterpillar engines requlro a minimum of 30% load to prevent engine damage due to wet-stacking. Depending upon the permit and site specific conditions, SCAQMD emergency engine permits will only allow between 20 and 50 hours of runtime per year for non-emergency applications such as testing and exercising. Passive Diesel Particulate Filter systems depend on generator loading of a minimum of 50-60% to achieve minimum exhaust temperature threshold to keep soot regeneration and the filter backprossure within acceptable levels. If the engine will be operatod consistently at low loads/low exhaust temperatures, the customer should make provisions to add load via facility operations or a load bank. Active Diesel Particulate FIiter systems require no external load in order to regonorate. If listed above, Passive DPF option pricing, does not include a load bank or a load bank circuit breaker. If a load bank Is needed for this project, ploaso call for quotation.
TERMS AND CONDITIONS 1. Acceptance or Order.
This Quotation is for Buyers mfom,atlon only and is not a valid offer to sell unless signed by an authorized representative ol Seller in u,e place provided on the lace or this Quotation. Prices. tem,s and conditions in an order from Buyer, which are inconsistent with the prices, tem,s and c.onditions ol this Quotation, will be rejected by Seller, and are of no force and effect unless accepted in writing by Seller. Prices, delivery schedules and the scope or work on this Quotation are subject to change al Sellers discretion.
2. Llablltty. Sellers flafillily on any claim of any kind, including claims for negligence, or for any loss or damage arising out of or c.onnected with the manufacture, sale. delivery, installation, resale or use of any products covered by or furnished under any order c.onnecled with this Quotation shall be limited to those claims arising solely from the acts ol Seller and Seller shall in no way be liable for any special, indirect, incidental or consequential damages. The tern, ·consequential damages" shall include, but not be limited to. loss al anticipated profits, business interTUption, loss of use, revenue. reputation and data, costs incurred, including wilhoul limilalion, for capital, fuel, power and loss or damage to property or equipment. Buyer expressly acknowledges and agrees that Seller has set its prices in reliance upon the limitations of liability and other terms ood conditions specified herein. which allocate the risk between Seller and Buyer and fonn a basis of this bargain between the parties. Any claims against Seller for shortages in shipments shall be made in writing to seRerwilhin fifteen (15) days or receipt or shipment by Buyer. Unless otherwise provided for in writing, Sellers responsibHity for shipment ceases upon delivery to carrier, and any claims for shortage, delays or damage occurring thereafter shall be made direct lo carrier by Buyer. Seller shall not be liable for any delays in delivery attribulable to strikes. labor disputes, lockouts. accidents, fires, delays in manufacture or in transportation, delays In delivery of component materials, Hoods, severe waalher, or Acts or God, embargoes. governmental actions, or any other cause beyond the reasonable c.ontrol ol Seller. Seller shall not indemnify nor be liable to Buyer, Buyer's assigns, successors, purchasers. lessees or licensees, or to any person or entity for any cfaims, losses, expenses or judgments arising out of or resulting in any way from the product or integration of compatibility or the product with any other components, processes facilities or equipment that does not comply wilh the equipment manufacturer(s)'s recommendations. 3, Shipments.
Unless otherwise specified, all risk of loss from the goods shall shill lo Buyer at such lime as lhe goods are delivered to a carrier for shipment lo Buyer. Unless otherwise specified, shipment dates are approximate and all quoted pnces exclude shipping costs. Shipment of goods under any order accepted by Seller shall be subject to lhe approval by Seller of Buyefs financial condilion at the time or shipment. 1/\hether 0< not tenns of payment are specified elsewhere. Seller may, al its option. condilion shipments uncrer any order accepted by Seller upon receipl of satisfactory security or of cash prior lo shipment. II, at Buyers request, shipment of goods under any 0<der accepted by Seller is delayed more than thirty (30) days alter the shipment date specified in the order, or the date the goods are ready for shipment, whichever IS later, SeKer w!I require immediate payment in full and/or assess additional charges for lho expenses incident lo such delay.
4. TennlnaUon. In the absence of a written agreement between Buyer and Seller expressing different lem,s and conditions as to terminalton. any order accepted by Seller may be tem,inated prior to complelton by Buyer only upon wntten notice to Seller and payment or Sellers lermination charges. If notice ol tenninalion is received by Seller alter Seller has committed lo buy Iha principal components for any order, tennination charges shall indude all direct and indirect costs incurred by Seller and the total profit anticipated by Seller. Additionally, Buyers Instruction to Seller to stop work ror thirty (30) days during the lime specified for perfom,ance in any order may be construed by Seller as the equivalent or wrillen nolice of termination from Buyer and previous stipulations will be In effect.
S. Taxes. Unless expressly stated, Sellars pnces do not include sales, use, excise or similar la<es. which Seller rnay be requ,red lo pay in f,lting Buyers order. The amount ol any applicable tax shall be paid by Buyer as an additional charge unless specifically included in any order accepted by Seller, or In lieu thereof, Buyer shall provide Seller wilh a tax exemption certificate acceptable to the taxing authorities. 6, Patents. Seller shall, at its own expense. defend and save Buyer harmless from the expenses and consequences of any suit or pror:<1dure brought against Buyer, based on a claim that the use or sale al goods specified in any order accepted by Seller constitutes an infringement of any United Stales letters of patent in existence on the dale of any such order; provided Buyer prompUy notifies Seller In writing of such claim and gives the necessary authorization, infom10tion and assistance for the defense of such a claim.
7. Changes.
Seller, and Sellers suppliers, may, at any lime, without notice to Buyer, make changes (whether in design. materials, the addition of improvements, or otherwise) in any goods specified in any order accepted by Seller withoul incurring any obligation of any kind as a result thereof. but only to the extent lhal such change does not cause lhe goods specified lo fail to meet Buyers requirements. Buyer may, in ils order. provide for changes in its requirements with provision for a corresponding equitable change in the price, tt any: but in no instance shall Buyer make changes, which are substantially different from the scope of the original order accepted by Seier.
8, Export Sales, In the event the goods and services specified in any order accepted by Seller are for export, the Buyer shall be responsible for securing exp<>rt, import and olhe< licenses or authonzations as may be required.
The conditions specif,ed in this Section apply lo all export lransactions. This transaction is only for the sale ot the equipment requested and detailed in this Quotation. Not included is any startup assistance, field, testing, training or any other services that might be required on site. Also not included is any installation, Installation aud~s. sea trials (if applicable), or installation materials. To ensure proper application, illslallalion, and warranty integrity, Buyer is encouraged to contact lhe applicable Caterpillar Dealer for these services. The costs of these services are nol included In the sale prtce nor Will Seller be responsible for any such related costs.
9, Pennlts for Equipment Design, lnstallaUon and Operation.
As a supplier ol equipment disclaims responsibility f0< any and all permits or licenses necessary to design, install and operate the equipment due to zoning, air quality, environmental, safety, building or construction codes or use pem,its pertaining to Buyers particular application of such equipment or any similar type of permit. Special allention should be given to the requirements of local air district rules and c~,fomia Air Resources Board (CARB) regulations pertaining to pem,it requirements. Seller is quoting on equipment based on the specifications set forth in this Quotation. If additional equipment or engine modifications are required beyond the specifications, such as addiUonal equipment required for compliance by a local air district or CARB, those items are not included and are the responsiblity al Buyer. For example, South Coast AQMD (SCAQMD) Rule 1470 may require controls and limits on particulate matter. especially when the engine installation is within 100-meters from a school, or within 50 meters of a sensitive receptor (defined in Rule 1470). Ullra low sulfur fuel is required for particulate fillers. CARS Diesel Fuel. or other CARS-approved alternative fuel, is also required for compression ignition (Cl) engines operaled in California. When indicated in the bill or materials, the proposed equipment may be SCAQMD pre-approved as Certified Equipment. This certification does not eliminate the permit process or responsibiity ot others to obtain a pem,it. Procurement of certified equipment assures pem,itabtlily, reduces the permit processing fees and reduces Iha lime necessary to obtain the pennil through SCAQMD.
10. Start-up, Commissioning and Operating Requirements. Equipment provided in this Quotation may require start-up and commisstoning, including Inspection(s). to ensure the equipment Is installed in acCO<dance with manufacturer(s)'s recommendations and specifications. If Seller has commissioned Ille equipment. Buyer agrees not to modify the design or components of the installation such thal the modifications would violate any legal requirements of the instaHation. er would caU!,8 the ;11slallat10f1 to deviate rrum 111anuracturur{s;'s rt:!cu11111u:u1Ualiom1 am.I spec1ticat,ons. 8uyer acknOwledges and agrees that, with respect to products sold lo Buyer in connection with this QuolaUon, Buyer shall have the sole responsibility to ensure the producls are property Installed, operated and maintained in accordance With the manufacturer(s)'s recommendations and specif1callons, and to detennlne and 8-16-22 / 4H-133
rm 3500 Shepherd Street, City of Industry, California 90601 Box 226789, Los Angeles, California 90022•0744
(562) 463-6000 Fax: (562) 463-7156
QUOTATION NO. 220300R1
Date: July 22, 2022 Page: 7of7
comply with all applicable Federal, stale, local and regulated use restrictions and requirements, including, without limitation, the conlinu1n9 responsibility lo ensure lhal the use of product is In full compliance with all applicable environmental laws and regulations. Failure to install, operate and maintain the products in accordance with the manufacturer(s)'s recommendations and specifications will invalidate any applicable manufacturer's warranty.
11. AddiUonal material.
Only those ilems listed in this Quotation are included with any order. For example, unless specifically identified in this Quotation, the following items are not included with any purchased equipment: any exhaust or fuel piping, main fuel tank, fuel, duct work, special tools, insulation, wiring, cable, bus duct, concrete, anchor bolls, rigging or any material or labor incidental lo lhe installation Itself. Buyer specifically assumes responsibility for lhe provision of any such items if not specifically identified in the Quotation.
12. Hours of services.
When included, delivery, startup assistance, field testing, training or any other services required on site will be p,ovided during the nonmal weekday working hours of 7:00 am to 4:30 pm. Delivery or services occuning al any other lime, weekends or holidays is subject to premium charges. 13, Warranty.
The equipment manufacturers warranty is the only warranty provided in connection with the equipment described in this Quotation. Buyer is responsible tor operating and maintaining the equipment as specified by the manufacturer. The manufacturer's warranties are exclusive and in lieu of au other warranties either oral or wrillen, express or implied, including but not limited to any warranty of merchantability or fitnes, for a particular purpose. sener is not a manufacturer and makes no warranty and shall not, under any circumstances, bo liable for any indirect or special, incidental or consequential damages including but not limited to loss of production, Joss of profit, loss of u,e or business interruption, or any other economic loss, whether arising from contract, tort, strict liability or any other theory of law. Buyer, Buyers assigns. successors, purchasers or any other person designated lo operate the equipment as the end user, is responsible for operating the equipment in accordance with manufacturer(s)'s recommendations and specifications. Failure lo perfonm a/I scheduled maintenance may resull in damage lo lhe equipment. and may be grounds lo deny warranty coverage. 14, Tenms.
Terms of payment are due upon receipt of invoice with no deductions or any kind tor retentions, setoffs, discounts or other similar items. A finance charge of 1.5% per monlh (not to exceed the maximum allowed by law) will be charged on all past due invoices. When necessary Seller wil file a Cal~omia "Prelimina,y 20-day nolice" pursuant to Section 3097 of 1he Cal~omla Civil Code.
16. Cost additives.
A: Unll Cost. Quotation prices are valid for 30 days only and are based on current market prices as of dale of quotation. The Seller reserves Iha right lo adjust the final invoice with a price escalation up to 6% due to 1) purchase orders being received after expiration of quotation, 2) fluctuations in raw materials market prices at lime of order, 3) labor rate increases at lime of scheduled field services, 4) delays in submittal approvals and/or release of equipment or 5) addlllonal items or services provided that were not included as part of the original quotation. Since final invoicing can and may take place up to a year or more from original quotation dale.
B: Delays.
If delivery is delayed by customer Buyer beyond original shipment date. purchase plice is due 30 days afler original shipment date and a storage and handling charge will be applied and Is due each month unUI delivery. Finance charge of 1.5% per month (not to exceed lhe maximum allowed by law) Is applicable on any amounts arising hereunder or In connection herewith lhal are not paid when due, C: Start up.
If construction of the facility or other delays are experienced or expected, which prohibit the inilial startup of lhe equipment beyond one year from delivery additional costs may be imposed including, bul not be limited to, long tenm storage preparation. inspection charges, parts, service, ofc.
18. lead Times.
Lead limes are based on manufactures estimated timetables. Project completion lime may vary due to delays In receipt of purchase orders, submittal approval, release of equipment, manufactures unforeseen delays in production or holiday schedules. Project complelion lime frame cannot be guaranteed. Back orders will be processed as soon as available. Part number changes may be made to provide latest improved interchangeable items or equipment.
17. Governing Law and Venue.
The rights and obligations of the parties with respect to the transactions contemplated by this Quotation shall be governed In all respects by the Jaws of lhe State of Calffomia. The parties hereto irrevocably agree lhal lhe exclusive venue for any litigation arising in connection with Ille transactions specified in this Quotation shall be In the courts localed in the County of Los Angeles, California. 18, Attorneys' Fees and Costs.
In the event of any legal action, controversy, claim, or dispute between the parties involving the transactions contemplaled by this Quotation. the prevailing party shall be enliUed lo recover from the other party reasonable expenses, allomeys· fees. and costs
19. Additional Conditions.
Buyer shall furnish to Seller, at no cost. suitable wol1<ing space, storage space, adequate heal, telephone, light, ventilation, regulated electric power and outlets for testing purposes (if applicable). The facilities shall be wilhin a reasonable distance from where any applicable services are to be provided. Seller and its representatives shell have tuM and free access to Iha equipment in order to provide any applicable services. Buyer shall provide the means to shut.off and secure electric power lo the equipment and provide safe worl<ing conditions. Buyer shall not require Seller or 11s employees. as a condition to site access or otherwise, to further agree or enter into any agreement. which waives, releases, Indemnifies or otherwise limlls or expands any rights or obligation whatsoever. Any such agreements shall be null and void. Seller is under no obligation to remove or dispose of parts or equipment unless specifically agreed upon in Seller's scope of work. Saller-removed parts become the property of Saller. Seller must not pertorm any electrical power switching unless specifically requesled by Buyer. under 1he supervision of Buyer, and subject lo procedUles jointly agreed to in advance. Notwithstanding Buyers request, Seller may refuse to perform power switching. if in the opinion of Seller, such action would be unsafe. IN THE EVENT THAT SELLER PERFORMS POWER SWITCHING, TO THE FULLEST EXTENT PERMITTED BY LAW, BUYER SHALL INDEMNIFY. DEFEND. AND HOLD SELLER HARMLESS FROM ANY ANO ALL LIABILITY, ACTIONS, SUITS, CLAIMS, DEMANDS, DAMAGES, COSTS, AND EXPENSES ("LOSSES") ARISING OUT OF OR IN
ANY WAY CONNECTED WITH OR RESULTING FROM SELLER'S PERFORMANCE OF POWER SWITCHING, REGARDLESS OF WHETHER THE LOSSES RESULT FROM SELLER'S NEGLIGENCE (WHETHER ACTION OR PASSIVE, AND WHETHER SOLE, JOINT, OR CONCURRENT). AND EVEN THOUGH CAUSED IN WHOLE OR IN PART BY A PRE.EXISTING DEFECT, STRICT LIABILITY, OR OTHER LEGAL FAULT OF SELLER. THIS INDEMNITY SHALL APPLY TO ANY ACTS OR OMISSIONS OR NEGLIGENT CONDUCT, WHETHER ACTNE OR PASSIVE, ON THE PART OF EITHER SELLER OR BUYER. If OSHA or any other federal, state or local govemmenl, trade association, or contractual regulallons or standards require a ·safely person· to be on site during the perfonmance of services, or in the event of a trade urnon jurisdictional dispute where trade union represented personnel are required to assist or stand by during the pertonmance of services by Seller. Buyer shall be responsible for providing for and paying for any charge or wages for such person(s), as applicable. Buyer shall immediately infonm Seller, in writing. at Iha lime of order placement and lhereaffer, al any unsafe or hazardous substance or condilion at the site, including, but not limited to. the presence of asbestos or asbestos-eonlaining materials, and shall provide Seller with any applicable Material Data Safety Sheets regarding the same. Any losses, costs, damages, claims and expenses incurred by Seller as a result of Buyers failure to advise Sefler shall be borne by Buyer. Seller, in ils sole discretion and without cost or penalty, reserves the right to cancel its perfonmence under this Agreement or any order immediately upon written notice to Buyer following Sellers discove,y of unsafe or hazardous site substance or condition or any other circumstance allering Seller perfonmance of Services. Buyer shall appoint a representative familiar with the site and the nature of lhe Services to be perfonmed by Seller 10 be accessible at all times that Setter personnel are at lhe site. Sener shall not be liable for any expenses incurred by Buyer in removing, replacing or refurbishing any Buyer equipment or any part of Buye~s building slructure that restricts Sellers access. Buyers personnel shall cooperate with and provide all necessary assistance to SeUer. Soller shall not be liable or responsible for any work perfonned by Buyer.
ACCEPTED BY:
By: ___________ _
Company:
Date:
P.O.#: _ _________ _
SUBMITTED BY:
By: Pete Vainoris
Quinn Power Systems
Phone: 562-201-3428
8-16-22 / 4H-134
)
Department:
Prepared By:
Subject:
AGENDA REPORT
SAN CLEMENTE CITY COUNCIL MEETING
Meeting Date: August 16, 2022
Beaches, Parks & Recreation
Samantha Wylie, Beaches, Parks & Recreation Director
Agenda Item 4 \
Approvals:
City Manager 49 ¥
Dept. Head - - - Attorney CJ
Finance .-< , ,, /1~
USE OF PIER FOR SPECIAL EVENT PERMIT - WORLD SURFING LEAGUE PRESS
CONFERENCE
Fiscal Impact: Yes. This special event permit request is estimated at $900 in revenue.
Summary: Staff recommends that Council approve the exclusive use of the Pier for a one-time activity on September 6, 2022, with the World Surfing League ("WSL"). The purpose of the use is to provide exclusive space for the WSL to host its annual press conference associated with the WSL Finals.
Background: In 2021, the ("WSL") committed to making San Clemente its home for the Rip Curl WSL Finals hosted at Lower Trestles. This world-renowned competitive surfing event concludes with a final competition that results in one individual being awarded the world title of surfing. The event will bring thousands to the San Clemente area, enjoying local restaurants and shops and using city beaches and recreational amenities.
Discussion:
The Beaches, Parks and Recreation Department received a special event permit application from the WSL to host its 2022 event press conference on the Pier, coinciding with its art installation, honoring the men and women who have won the championship for the last 47 years.
The WSL Press Conference provides media and industry professionals the opportunity to meet the WSL Finals athletes and learn more about the year's event.
The 2022 press conference is scheduled for Tuesday, September 6, 2022, from 10:30 a.m. to 11 :15 a.m.
For the 2022 conference, WSL has requested exclusive use of the end of the pier (Attachment 1) from 6 a.m. to 11 :30 a.m. This portion of the pier will promptly reopen to the public upon completion of the conference.
Immediately following the conference, a reception will be held at the Fisherman's Restaurant.
Coinciding with the Rip Curl WSL Finals event and press conference, WSL will install a public art display on the Pier ("WSL Walk of Champions") that will display 36 flags saluting the world champions of surfing. This art installation will run from September 2 - 18, 2022, and will not impede public access of the pier.
BP&R Administration Agenda Report
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Agenda Report Page 2
Recommended
Action: STAFF RECOMMENDS THAT the City Council approve the exclusive use of the end of the pier by the World Surfing League for a one-time special event to be held on September 6, 2022.
Attachments: Press Conference Location and Setup
Notification: Pier Bait & Tackle Shop
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Department:
Prepared By:
Subject:
AGENDA REPORT
SAN CLEMENTE CITY COUNCIL MEETING
Meeting Date: August 16, 2022
City Manager
Jonathan Lightfoot, Economic Development Officer
Agenda Item 4 <.J
Approvals:
City Manager C-5 -¼
Dept. Head --- Attorney CJ
Finance ~~
FOURTH AMENDMENT TO THE COMMUN/CATIONS SITE LEASE AGREEMENT BETWEEN SAN DIEGO GAS AND ELECTRIC COMPANY (SDGE), AND THE CITY OF SAN CLEMENTE.
Fiscal Impact: Yes. The existing lease expires August 31, 2022. Extending the lease will provide $4,392.54 in monthly revenue and set an annual 3% increase to the monthly rental amount.
Summary:
Background:
Discussion:
Recommended
The San Diego Gas and Electric Company ("SDGE") provided written notice of its desire to extend the existing lease, which provides critical communications facilities fo rS--BS-E-and---was-seticrexp-i re g st 31--;-:2 022-:- S D GE first entered into an agreement with the City in September of 1989 and has operated their communications site since that time. The existing facilities are located at the City's Salvador water tank site. The equipment is for public safety and fire mitigation. It is a mission-critical site that contains circuits that support all of the north county San Diego.
SDGE requests to extend the lease for an additional 20 years, with a preliminary 5 year term followed by three options of 5 years each. There are no proposed changes to the location of equipment. SDGE would, however, remove and replace certain mounted equipment that is outdated with the approval of appropriate building permits.
No increases in height are proposed.
Action: STAFF RECOMMENDS THAT the City Council approve and authorize the Mayor to execute the Fourth Amendment to the Communications Site Facility Lease between San Diego Gas and Electric Company ("SDGE") and the City of San Clemente.
Attachments: Exhibit 1: Fourth Amendment to the Communications Site Facility Lease Notification: SDGE
City Manager Agenda Report
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FOURTH AMENDMENT TO
COMMUNICATIONS SITE LEASE
EXHIBIT 1
This FOURTH Amendment to the Communications Site Ground Lease ("Fourth Amendment") is made and entered into on this _ __ day of , 2022 ("Effective Date") by and between the CITY OF SAN CLEMENTE, a California municipal corporation ("Lessor"), and the San Diego Gas & Electric Company, a California corporation ("Lessee"), (hereinafter collectively referred to as the "Parties").
RECITALS
WHEREAS, Lessor is the owner of certain real property located at 721 Avenida Salvador, San Clemente, California, commonly known as the Salvador Site "Pro erty:); WHEREAS, Lessor and Lessee have entered into that certain Communications Site Ground Lease, dated September 6, 1989, as amended by the Amendment to Communications Site Lease Agreement, dated October 8, 1999, as further amended by the Second Amendment to Communications Site Ground Lease, dated September 1, 2007, and as further amended by the Third Amendment to Communications Site Ground Lease, dated July 23, 2014 (collectively, the "Lease") for purposes of constructing a communications facility and installing Lessee's communications equipment thereon (such portion of the Property is hereinafter, the "Premises"); WHEREAS, Lessee desires to amend the Lease to extend the term of the Lease for another twenty years, with an Effective Date of September 1, 2022; and WHEREAS, the Parties, in their mutual interest, wish to amend the Lease as set forth below accordingly.
NOW, THEREFORE, for good and valuable consideration, the receipt of which is hereby confirmed, the Parties agree as follows:
SECTION 1: Incorporation of Recitals. The recitals set forth above are incorporated herein as if set forth in their entirety.
SECTION 2: Extended Term. The extended term ("Extended Term") shall commence upon the Effective Date of this Fourth Amendment and terminate on August 31 , 2027.
Lessee has three (3) options to extend the term of the Lease for five (5) years each US-DOCS\132178645.2
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EXHIBIT 1
("Renewal Terms"). The Renewal Terms shall be exercised automatically unless SDGE provides written notice to the City that they intend to terminate their tenancy no sooner than ninety (90) days nor later than thirty (30) days prior to the expiration of the then current Lease Term.
SECTION 3: Notices. Section 14.9 of the Lease shall be amended to correct the current address for the Parties:
If to Lessor:
City of San Clemente
910 Calle Negocio
San Clemente, CA 92673
If to Lessee
San Diego Gas and Electric Company
Attn: Corporate Real Estate
8690 Balboa Ave., CPA01
§an Diego CA 92123
SECTION 4: Rent. Commencing on September 1, 2022, the Base Rental Payment shall be Four Thousand Three Hundred Ninety-Two Dollars and 54/100 ($4,392.54) per month.
The Base Rental Payment shall be increased by three percent (3.00%) annually each September during the Extended Term and the Renewal Terms. The annual CPI adjustment contemplated within Section 3.3 of the original lease is hereby superseded and replaced by the annual 3% increase.
SECTION 5: Administrative Fee. Within thirty (30) days of the Effective Date, Lessee shall pay to Lessor a one-time payment in the amount of One Thousand Five Hundred Dollars ($1,500.00) ("Administrative Fee") for processing and documenting this Fourth Amendment. This Administrative Fee is non-reimbursable.
SECTION 6: Landscape Fee. As this facility is not stealth and cannot at this time practicably be made stealth, the City desires to maintain and/or improve landscaping on public property. In lieu of requiring Lessee installed and maintained landscaping, the Lessee agrees to pay a one-time fee of Five Thousand Dollars ($5,000.00) ("Landscape Fee") within thirty (30) days of the Effective Date. Lessee shall have no obligation to pay Lessor any amounts other than the Landscape Fee for any landscaping services or related services, including during any Renewal Term.
SECTION 7: Environmental. The Lease shall be amended to add the following Section 16: Environmental.
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EXHIBIT 1
16. ENVIRONMENTAL:
16.1. For purposes of this Lease, the term "Hazardous Substances" means: (a) any substance, products, waste, or other material of any nature whatsoever which is or becomes listed, regulated, or addressed pursuant to the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA), 42 United States Code Section 9601 et seq.; the Resources Conservation and Recovery Act, 42 United States Code Section 6901 et seq.; the Hazardous Materials Transportation Conservation and Recovery Act, 42 United States Code Section 1801 et seq.; the Clean Water Act, 33 United States Code Section 1251 et seq.; the Toxic Substances Control Act, 15 United States Code Section 2601 et seq.; the California Hazardous Waste Control Act, Health and Safety Code Section 25100 et seq.; the Hazardous Substance Account Act, Health and Safety Code Section 25330 et seq.; the California Safe Drinking Water and Toxic Enforcement Act, Health and Safety Code Section 25249.5 et seq.; California Health and Safety Code Section 25280 et seq. (Underground Storage of Hazardous Substances); the California Hazardous Waste Management Act, Health and Safety Code Section 25170.1 et seq.; California Health and Safety Code Section 25501 et seq. (Hazardous Materials Release Response Plans and lnventort)· or the California Porter-Colo ne Water Quality Control Act, Water Code Section 13000 et seq., all as amended (the above cited statutes are hereinafter collectively referred to as the "Toxic Substances Laws"); or any other federal, state, or local statute, law, ordinance, resolution, code, rule, regulation, order or decree regulating, relating to, or imposing liability or standards of conduct concerning any Hazardous Substance, now or at any time hereinafter in effect; (b) any substance, product, waste or other material of any nature whatsoever which may give rise to liability under any of the above statutes; ( c) petroleum fuel or crude oil, other than petroleum and petroleum products which are used in connection with the operation of motor vehicles at the Property; and (d) asbestos.
16.2. Except as otherwise specifically permitted under the terms of the Lease, Lessee shall not use, create, generate, store, deposit, dispose of or allow any Hazardous Substances on, under, about or within the Premises or Property in violation of any federal, state, or local law, rule, regulation, order or decree. Storage batteries for emergency power, fuel for the approved generator, and ordinary paints, solvents and similar substances commonly used in small quantities and necessary for maintenance of the Lessee's facilities are excepted from the preceding prohibition of use by Lessee of Hazardous Substances on Property, so long as Lessee complies with all applicable federal, state and local laws, rules and regulations governing the storage and use of such items.
16.3. Except as otherwise specifically permitted under the terms of the Lease, no permanent underground or above ground storage tanks shall be installed on Property.
Lessor or its officers, employees, contractors, or agents shall upon reasonable notice and during reasonable hours have the right to go upon and inspect the Property and the operations conducted thereon to assure compliance with the requirements herein stated.
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EXHIBIT 1
This inspection may include taking samples for chemical analysis of substances and materials present and/or testing soils on Property and taking photographs, provided, however, Lessor shall take reasonable care not to impact Lessee's use of the Property during inspections or testing of the Property.
16.4 Lessee shall, within twenty-four (24) hours of the discovery by Lessee of the presence of, or believed presence of, a Hazardous Substance as defined herein not in compliance with Toxic Substance Laws caused by Lessee, give written notice to Lessor in the event that Lessee knows that any release of Hazardous Substance caused by Lessee has come or will come to be located on, under, about or within the Premises or Property. The failure to disclose in a timely manner the release of a Hazardous Substance, including but not limited to, an amount which is required to be reported to a state or local agency pursuant to law (e.g., California's Hazardous Materials Storage and Emergency Response Act, Health and Safety Code Section 25550 et seq.) shall be grounds for termination of the Lease by Lessor in addition to actual damages and other remedies provided by law. Lessee shall promptly clean up and completely remove all Hazardous Substances placed by Lessee on, under, about or within the Premises or Property, in a manner that is in all res ects safe and in accordance with all a _Rlicable laws, rules and regulations.
16.5 In the event Hazardous Substances are discovered by Lessee, Lessee shall disclose to Lessor the specific information regarding Lessee's discovery of any Hazardous Substances placed on, under, about or within Property by Lessee, and provide written documentation of its safe and legal disposal, if Lessee disposes such.
16.6 Breach of any of these covenants, terms, and conditions, and Lessee's failure to cure within thirty (30) days of Lessee's receipt of written notice from Lessor, shall give Lessor the authority to immediately terminate the Lease. Lessee will continue to be liable under the Lease to remove and mitigate all Hazardous Substances placed by Lessee on, under, about or within the Property. Lessee shall be responsible for, and bear the entire cost of removal and disposal of, all Hazardous Substances introduced to Property by Lessee during Lessee's period of use and possession of Property. Upon termination of the Lease, Lessee shall, in accordance with all laws, remove from the Property any equipment or improvements placed on Property by Lessee that are contaminated by Hazardous Substances.
16. 7 Lessee shall defend, indemnify and hold Lessor and its officials, officers, employees, contractors and agents free and harmless from any and all claims, liability, injury, damage, costs, fines, or expenses (including, without limitation, the cost of reasonable attorney's fees) arising as a result of the presence of use of any Hazardous Substances placed or caused to be placed by Lessee or its partners, affiliates, agents, officials, officers, contractors or employees on the Premises or Property. Lessor shall defend, indemnify and hold Lessee and its officials, officers, employees, contractors and agents free and harmless from any and all claims, liability, injury, damage, costs, fines, US-DOCS\132178645.2
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EXHIBIT 1
or expenses (including, without limitation, the cost of reasonable attorney's fees) arising as a result of the presence of use of any Hazardous Substances placed or caused to be placed by Lessor or its partners, affiliates, agents, officials, officers, contractors or employees on the Property. The foregoing indemnity is intended to operate as an agreement pursuant to, among other requirements, Section 107, subdivision (e) of CERCLA, 42 United States Code Section 9607, subdivision (e), and California Health and Safety Code Section 25364, to insure, protect, hold harmless and indemnify each party from any liability created by the other party pursuant to such sections.
SECTION 8: Signatures Required. This Fourth Amendment shall have no force or effect whatsoever unless and until it has been executed by Lessor and Lessee. This Fourth Amendment may be executed in two or more counterparts, each of which will be deemed an original and all of which together constitute one agreement. Counterparts and/or signatures delivered by facsimile, pdf or Lessor-approved electronic means have the same force and effect as the use of a manual signature. Both and Lessee wish to permit this Fourth Amendment to be electronically signed in accordance with applicable federal and California law. Either Party to this agreement may revoke its permission to use electro!!_ic si natures at an time for future documents....b_y_providin!;Uioiic.e pursua t tQthe Lease. The Parties agree that electronic signatures, by their respective signatories are intended to authenticate such signatures and to give rise to a valid, enforceable, and fully effective Fourth Amendment. Lessor reserves the right to reject any digital signature that cannot be positively verified by Lessor as an authentic electronic signature.
SECTION 9: Other Terms and Conditions Remain. In the event of any inconsistencies between the Lease and this Fourth Amendment, the terms of this Fourth Amendment shall control. Except as expressly set forth in this Fourth Amendment, the Lease is otherwise unmodified and remain in full force and effect. Each reference in the Lease to itself shall be deemed also to refer to and include this Fourth Amendment.
SECTION 10: Capitalized Terms. All capitalized terms used but not defined herein shall have the same meanings as defined in the Lease.
Dated: --- ------
LESSOR
CITY OF SAN CLEMENTE,
A California municipal corporation
By:
Title:
US-DOCS\1321 78645.2
LESSEE
SAN DIEGO GAS & ELECTRIC
COMPANY, A CALIFORNIA
CORPORATION
By:
Title:
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Approved as to form by SDG&E Legal
By:
ATTEST:
CITY CLERK
US-DOCS\ 132 178645.2
EXHIBIT 1
APPROVED AS TO FORM:
CITY ATTORNEY
Dated: ------ --
8-16-22 I 4J-7
Department:
Prepared By:
Subject:
Fiscal Impact:
Summary:
Background:
Discussion:
AGENDA REPORT
SAN CLEMENTE CITY COUNCIL MEETING
Meeting Date: August 16, 2022
City Manager
Jonathan Lightfoot, Economic Development Officer
Agenda Item 1-\<.
Approvals:
City Manager 'c,n
Dept. Head - -- Attorney c;J"
Finance "[~
~
NEW COMMUN/CATIONS SITE LEASE AGREEMENT BETWEEN T-MOBILE AND THE CITY OF SAN CLEMENTE.
Yes. This new facility will generate monthly revenue, beginning at $2,150 with an annual 3% increase occurring every September beginning in 2023. Two one-time fees are also included within the lease terms, including a two thousand dollar administrative fee and a six thousand five hundred dollar landscaping improvement contribution.
T-MobITe requested a new wireless communications site facility under and attached to an existing Southern California Edison (SCE) lattice tower which supports power lines that run parallel to Avenida La Pata. The proposed lease (Attachment 1) is the city's standard five year lease with three options to extend at five years each.
T-Mobile proposes to install a new wireless telecommunication facility onto an existing Southern California Edison (SCE) utility lattice tower and will be installed at a height of about 40-feet onto the 118-foot utility tower. The wireless telecommunication facility would have six (6) panel antennas and six (6) remote radio units (RRUs) attached to the tower. The ground mounted equipment would include two (2) equipment cabinets, four (4) baseband units, one (1) GPS antenna, one (1) generator, and and would be surrounded by an 8-foot tall tubular steel fence wholly contained within the footprint of the tower.
A Conditional Use Permit (CUP) is required to install new antennas on City property per Zoning Ordinance Section 17.28.070(C)(2). The project proponent must enter into a lease agreement with the City prior to erecting any antenna, and the duration of the development is subject to terms within that lease agreement. Antennas must comply with all applicable Federal Communications Commission (FCC) regulations. The applicant (T-Mobile) has been issued a license from the FCC to operate at specific frequencies that are proprietary to T-Mobile. No interference is anticipated as a result of the proposed facility. The Planning Commission unanimously approved the new communications site on August 3, 20221, noting that it will expand service coverage without creating adverse visual impacts or requiring new poles or towers to provide that service.
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Agenda Report Page 2
T-Mobile must execute a lease with the City prior to obtaining building building permits for the project. The proposed lease includes monthly revenue over $2300 per month with an annual 3% escalator.
Plan and Policy
Consistency: The lease is consistent with the following General Plan Goals and Policies:
Council
Strategy:
Recommended
• Economic Development 5.03, Improvements to Infrastructure: We approve proposed improvements in technology infrastructure by assessing the balance between the need for quality and access versus costs and environmental impacts.
• Economic Development 5.04, Competition: We support competition among technology and communications providers to provide the best and most affordable service and infrastructure.
• Public Services, Facilities, and Utilities: Policy 9.02, Facility Siting and Design:
We collaborate with various utility agencies to ensure local faci lities are sited and designed to be safe and compatible with adjacent land uses. Through franchise agreements, lease agreements and other means, the City requires public utilities to be disaster-resilient by providing emergency back-up provisions.
In addition, the project and lease is consistent with the following Wireless Master Plan Design Policy: Co-location on an existing lattice type tower may be allowed providing the antennas are painted to match the structure and coaxial cables are run on the inside legs of the structure.
The project and lease is consistent with the following Council Strategic Priorities:
1. Ensure financial stability as demonstrated by low debt, high ratings, and new revenue generation, in that the project and lease would add a new revenue c-+ro-::,m f,..,,. tho {'jf\/ 1'J'I.IYL.41 fl IVI t.l 1'-' ..._,,,., • Action: STAFF RECOMMENDS THAT the City Council:
Attachments:
Notification:
1. Approve and authorize the Mayor to execute the Communications Site Facility Lease between T-Mobile and the City of San Clemente; and
2. Appropriate $6,500 from the General Fund Unassigned Fund Balance into account 001 -631 -43425-000-00000 (Maintenance of Landscaping).
Exhibit 1: La Pata Bridge Communications Site Facility Lease T-Mobile
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Attachment 1
~~ C -::~ ...
4l1Fo~~~
CITY OF SAN CLEMENTE
COMMUNICATIONS SITE FACILITY LEASE
This Communications Site Facility Lease (the "Lease") is made and entered into this __ day of ______ , 2022 by and between the CITY OF SAN CLEMENTE, a California Municipal Corporation, (herein "LESSOR"), and T-Mobile West LLC, a Delaware limited liability company (herein "LESSEE") (hereinafter collectively referred to as "Parties" or individually as the "Party").
RECITALS
WHEREAS, LESSEE wishes to operate a communications facility consisting of (i) approximately 225 sq. ft. of ground s129ce for an equipment enclosure, that includes equipment cabinets, electrical control panels, a generator and other equipment; and (ii) antennas and related equipment installed on an existing electrical transmission tower owned by Southern California Edison ("SCE"), all at that certain property commonly known as the La Pata Bridge Site ("Property"), located at 5 Avenida La Pata in San Clemente, California within Assessor's Parcel Number 701-364-01.
WHEREAS, Southern California Edison (SCE) maintains power lines and support structures within their easement that parallels Avenida La Pata within the City of San Clemente; and
WHEREAS, SCE has granted LESSEE permission to install equipment on their tower located at 5 Avenida La Pata, east of the La Pata pedestrian bridge; and WHEREAS, the Property is owned by LESSOR; and
WHEREAS, LESSEE wishes to lease the Premises, as defined below, from said LESSOR on the terms and conditions herein for the transmission of and for provision of mobile/wireless communications services; and
WHEREAS, the Planning Commission of the City of San Clemente approved LESSEE's application for Conditional Use Permit (CUP) 21 -287 to allow for the development of a new macro wireless facility on City owned property on August 3, 2022; NOW THEREFORE, in consideration of the foregoing recitals and the mutual covenants, conditions, and agreements contained herein, the receipt and sufficiency of which is hereby acknowledged, the parties to this Lease do hereby agree as follows:
10663 1128_3
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1. DEMISE AND DESCRIPTION:
1.1 DEMISE: LESSOR agrees to lease a portion of that certain property described as the La Pata Bridge Site, being described as approximately 225 sq. ft. of ground space within a 15' by 15' equipment enclosure surrounded by a tubular steel fence and entirely contained within the base of an existing SCE lattice tower, that includes equipment cabinets and electrical control panels, together with 6 panel antennas and 6 RRU's to be mounted to SCE's existing lattice tower at the "Premises" and more specifically described in Exhibit A and Exhibit B which is attached hereto and incorporated by reference herein. Access to the Premises from a public right of way shall be provided by the LESSOR. LESSOR shall provide LESSEE, LESSEE'S employees, agents, and subcontractors access over the Property to the Premises twenty-four (24) hours a day, seven (7) days a week without notice to LESSOR, at no charge to LESSEE.
1.2 DESCRIPTION: The "Facility", a new wireless communications site within a previously constructed SCE lattice tower, shall consist of (i) 225 sq. ft. of ground space within a fenced 15' by 15' equipment enclosure entirely contained within the base of the SCE lattice tower, that includes equipment cabinets and electrical control panels, together with 6 panel antennas and 6 RRU's to be mounted to the lattice tower, and all necessary utility connections, all as more specifically described in the Development Plan Set attached hereto as Exhibit B and made a part hereof. The Facility may be used by LESSEE for any lawful activity in connection with the provision of mobile/wireless communications services, including without limitation, cellular communications facilities including the upgrade, repair or replacement of such equipment and facilities; and environmental and other testing. Expansion or intensification of the site may require an amendment to the CUP or this lease.
2. LEASE TERM:
2.1 INITIAL TERM: The initial term of this Lease shall commence on September 1, 2022 (the "Commencement Date"), and shall continue for five (5) years from that date ("Initial Term") unless terminated earlier pursuant to Section 6.0 below.
2.2 RENEWAL TERMS: LESSOR grants LESSEE an option to renew this Lease for an additional fifteen (15) years, with a renewal in three five (5) year increments (each five (5) year increment, a "Renewal Term"), commencing upon expiration of the Initial Term, and shall continue for five (5) years from that date unless terminated earlier. Renewal options shall be automatic, unless LESSEE provides written notice to LESSOR of intention to terminate no sooner than ninety (90) days nor later than thirty (30) days prior to the expiration of the then current Lease Term. For the 2 106631128_3
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(
purpose of this Lease, the "then current Lease Term" shall mean either the Initial Term or the Renewal Term, whichever is in effect at the relevant time.
3. PAYMENT OF RENT: LESSEE agrees to pay to LESSOR, as rental for said Premises, each month in advance, on the first of each month during the term of this Lease payable to the City of San Clemente, 91 O Calle Negocio, San Clemente, CA 92673, Attn: Accounts Receivable, Accounting Division. In addition, LESSEE agrees to do and perform all other covenants and agreements contained in this Lease.
3.1 BASE RENTAL PAYMENT: The Base Rental Payment under this Lease shall be Two Thousand One Hundred and Fifty Dollars ($2150.00) per month. This rent is established based on the equipment referenced in Exhibit B.
3.2 ANNUAL RENTAL INCREASES: Commencing on the first (1 st) annual anniversary of the Commencement Date and on each annual anniversary thereafter, the Base Rental Payment shall be increased by an amount equal to three percent (3%) of the Base RentalPayment in effect during the immediately preceding year. Each new rental amount shall also be referred to as the "Base Rental Payment."
3.3 LATE CHARGE: LESSEE acknowledges that late payment by LESSEE to LESSOR of the Base Rental Payment will cause LESSOR to incur costs not contemplated by this Lease, the exact amount of such costs being extremely difficult and impracticable to fix. Such costs include, without limitation, processing and accounting charges. Therefore, if any installment of the Base Rental Payment due from LESSEE is not received by LESSOR within ten (10) days after the same becomes due, LESSEE shall pay to LESSOR an additional sum of five percent (5%) of the overdue Base Rental Payment as a late charge. The Parties agree that this late charge represents a fair and reasonable estimate of the costs that LESSOR will incur by reason of a late payment by LESSEE. Acceptance of any late charge shall not constitute a waiver of any right of termination as contained in Section 10 below with respect to the overdue amount, or prevent LESSOR from exercising any of the other rights and remedies available to LESSOR.
3.4 ADMINISTRATIVE FEE: Within thirty (30) days of the Commencement Date, Lessee shall pay to Lessor a one-time payment in the amount of Two Thousand Dollars ($2,000.00) ("Administrative Fee") for processing and documenting this Original Lease. This Administrative Fee is nonreimbursable.
3.5 LANDSCAPE MAINTENANCE CONTRIBUTION: The City desires to maintain and/or improve the trail and/or landscaping on public property in 3 106631128_3
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the vicinity of this proposed wireless site. In lieu of requiring Lessee ( installed and maintained landscaping, the Lessee agrees to pay a onetime fee of Six Thousand Five Hundred Dollars ($6,500.00) ("Landscape Fee") within ninety (90) days of the Commencement Date. This Contribution is non-reimbursable. Lessor shall have sole discretion over the selected use/project that to be funded by the contribution. One candidate project is the improvement or rehabilitation of the pergola structure that is approximately 1500 feet south of the project site along the same Forster Ridgeline Trail. Lessee shall have no obligation to pay Lessor any amounts other than the Trail Improvement Contribution for any landscaping or related services, including during any Renewal Term. This section does not, however, release LESSEE from any obligations stipulated under Section 10 of this lease in the event of damages caused to City property.
4. LESSEE'S OBLIGATION: LESSEE recognizes and understands that this Lease may create a possessory interest subject to property taxation and that LESSEE may be subject to the payment of property taxes levied on such interest. LESSEE shall pay all property taxes and assessments directly attributable to LESSEE's possessory interest.
5. CONSTRUCTION OF IMPROVEMENTS:
5.1 LESSEE'S CONSTRUCTION: The purpose of this Lease is to provide LESSEE a site for the placement and use of the Facility, and for no other use whatsoever. LESSEE shall have the right, during the Lease term, to develop, construct, alter, remove, repair, operate, demolish, restore and remodel the following improvements on the Premises and be allowed to operate the Facility as follows:
10663 1128_3
(a) Antenna Structure: LESSEE subleases space on SCE's
existing lattice tower for LESSEE's antennas and related equipment. This lease does not contemplate expansion of the tower other than equipment mounted 45' high on the
existing tower (or lower).
(b) Communications Facilities: An equipment enclosure and related equipment located on a 225 sq. ft. portion of ground space, including equipment cabinets, a gps unit, a generator, and other related communications equipment.
(c) Site Equipment: LESSEE shall provide all site equipment required for the installation and operation of the Facility ("Site Equipment").
The Site Equipment is and shall remain the sole property of LESSEE, shall not be deemed fixtures, and may be removed from the Premises by LESSEE at any time.
(d) Access to Site: LESSEE's employees, agents and subcontractors 4 8-16-22 I 4K-6
shall have access over the Property to the Premises twenty-four (24) hours a day, seven (7) days a week without notice to LESSOR or charge to LESSEE.
(e) Construction of Improvements: All improvements made to the Premises by LESSEE shall be developed, constructed, altered, restored, and/or remodeled in a good and workmanlike manner, at LESSEE's expense, in accordance with the requirements of all laws, ordinances, and regulations applicable thereto, including zoning requirements and building code requirements of the City of San Clemente (including compliance with the CUP process prescribed by the City of San Clemente Ordinance No. 1129, if applicable), the County of Orange, and any municipal or other governmental agency having jurisdiction over the Premises at the time the improvements are constructed. LESSOR agrees to cooperate with LESSEE and execute all documents reasonably required in connection with applying for any municipal permits, zoning variances, or conditional use permits in connection with the construction of the aforementioned imQroVelllslnts. It is understood and agreed that such cooperation and execution of documents shall not be implied to include any expenditures of funds on the part of LESSOR or any implied promise or warranty that such permits, discretionary, or otherwise, will be issued to LESSEE.
Notwithstanding anything in this Lease to the contrary, prior to commencement of construction LESSEE, at its expense, shall submit a location and installation plan to LESSOR for review and approval by LESSOR's Utilities Manager. If LESSOR's Utilities Manager ( or his/her designee) does not respond in writing to LESSEE within ten (10) days following LESSEE's request for approval, such request will be deemed to have been approved by LESSOR. Once commenced, any and all improvements to be
made by LESSEE with respect to the installation of the Facility and the Premises shall be diligently pursued to completion.
5.2. MECHANIC'S LIENS: LESSEE shall not suffer or permit to be enforced against the Premises, or any part thereof, and shall defend, indemnify, 106631128_3
and hold LESSOR harmless from any mechanic's, material suppliers', contractors', tax, or subcontractors' liens arising from any claim for damage, or growing out of the work of any construction, repair, restoration, replacement, or improvement made by or alleged to have been made by or on behalf of LESSEE with respect to the Premises.
LESSEE shall pay or cause to be paid all of such liens, claims, or demands before any action is brought to enforce the same against the Premises. If LESSEE shall in good faith contest the validity of any such lien, claim, or demand, then LESSEE shall, at its expense, defend itself and LESSOR against same and shall pay and satisfy any settlement or adverse judgment that may be entered thereupon prior to the execution thereof. In the event of any such contest, LESSEE shall provide LESSOR 5 8-16-22 / 4K-7
with a security bond in a form and amount LESSOR deems sufficient in its reasonable discretion to allow the lien of record to be discharged as a matter of law.
5.3. CARE DURING CONSTRUCTION: LESSEE shall exercise great care during construction of the improvements. Any and all damage to improvements, including landscaping and vegetation located on or about the Property, shall be repaired and/or replaced ~ith like size and type of plant materials. All applicable City standards and specifications shall be followed. LESSOR shall reasonably approve all work prior to commencement.
6. TERMINATION:
6.1 LESSOR'S RIGHT TO TERMINATE: LESSOR may pursue any remedies available to it under applicable law, including, but not limited to, the right to terminate this Lease, upon the earliest of any of the following events:
(a) LESSEE's failure to pay any Base Rent Payment within fifteen (15) days following notice of nonpayment; {b) LESSE_E's failure to comply with any term, covenant, or condition of this Lease after LESSEE has been given notice of the violation and has had thirty (30) days to cure same or, if such default is not curable within such thirty (30) day period, has not proceeded to commence such cure within such thirty (30) day period and diligently prosecutes the cure to completion; (c) interference by LESSEE's Site Equipment with other electrical or radio frequency equipment installed on or around the Property prior to the Commencement Date, which interference LESSEE does not commence curing within ten (10) days following notice thereof; (d) interference by LESSEE's Site Equipment with hydrological equipment installed on or around the Property prior to the Commencement Date, which interference LESSEE does not commence curing within ten (10) days following notice thereof. Likewise, LESSOR will not permit or suffer the installation of any future equipment which (i) results in technical interference problems with LESSEE'S then existing equipment or (ii) encroaches onto the Premises.
6.2 LESSEE'S RIGHT TO TERMINATE: LESSEE may terminate this Lease without further liability for any reason whatsoever upon ninety (90) days written notice to LESSOR Upon termination, all prepaid Base Rent Payments will be retained by LESSOR unless such termination is due to LESSOR's failure of proper ownership or authority, or such termination is a result of LESSOR's default hereunder. In the event LESSEE terminates the Lease prior to commencement of construction of the improvements, LESSEE's obligation to construct the improvements shall terminate without further liability.
6.3 DISPOSITION OF IMPROVEMENTS UPON TERMINATION: Upon
termination of this Lease for any reason whatsoever, LESSEE shall return the property to its original condition.
6 10663 1128_3
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7. INTERFERENCE:
7.1 LESSEE'S OBLIGATIONS: Prior to occupancy and operation of the communication equipment by LESSEE or its agents, assigns or lessees within LESSOR's portion of the site (defined below), LESSEE agrees to:
(a) Submit to LESSOR within 45 days prior to operation, final plans designating equipment type, size and locations, along with operating frequencies, effective radiated power, and other necessary on-air technical data at LESSOR's reasonable
discretion for LESSOR's review and approval, which approval shall not be unreasonably withheld, conditioned or delayed. (b) Install or cause to be installed, all equipment according to generally accepted standard engineering practices used in the communication industry and in a good and workmanlike
manner.
(c) Use reasonable efforts to mitigate any interference on existing radio frequency equipment of LESSEE within ten (10) days of written notification or interference.
7.2 LESSOR'S OBLIGATION: LESSOR shall include in all leases between LESSOR and future lessees on the Property a covenant that the lessee shall not interfere with other electrical or radio frequency equipment previously installed on or ar<?und the Property and that if the lessee is not able to mitigate the interference, the lease shall provide for termination thereof. Likewise, LESSOR will not permit or suffer the installation of any future equipment which (i) results in technical interference problems with LESSEE's then existing Site Equipment or (ii) encroaches onto the Premises.
7.3 NON-INTERFERENCE: The Site Equipment and the use
thereof shall not interfere with the use of any other communication or similar equipment of any kind and nature owned or operated by LESSOR or other occupants of the Property existing as of the Commencement Date, except as may be permitted by applicable laws; provided, however that subsequent to the installation by LESSEE of the Facility, LESSOR agrees not to install and to exercise commercially reasonable efforts to not allow installation of new equipment on the Property if such equipment causes interference with LESSEE's operations.
8. CO-LOCATION: While the City generally supports collocation, the tower is not owned by LESSOR or LESSEE, and the enclosure area is naturally bounded by the width of the base of SCE's lattice tower. Co-location is not expected at this wireless facility. 7 10663 1128_3
8-16-22 I 4K-9
9. RELEASE OF LESSOR: LESSEE hereby releases LESSOR, its officers, and employees from any responsibility or liability occurring by reason of or arising out of interference with LESSEE's communication configurations, equipment and/or frequency caused by the location of any Potential Carrier upon the Pole, the Premises, or the Property in conformity with the provisions of this Lease, or by preexisting communications operating upon the commencement of this Lease.
10. REPAIRS AND MAINTENANCE:
10.1 NO OBLIGATION OF LESSOR: LESSEE agrees that LESSOR shall be under no obligation to repair, rebuild or replace the Premises or the Rightof-Way area or any Improvements located thereon during the term of this Lease, except LESSOR may be liable to LESSEE for any damage arising out of the negligence or willful misconduct of LESSOR or its agents.
10.2 LESSEE'S OBLIGATION: Notwithstanding the provisions of paragraph
5.1 above, LESSEE shall, at LESSEE's sole expense and cost, keep and maintain that portion of the Premises and improvements located thereon, and any and all facilities appurtenant under LESSEE's control thereto, including any landscaping, in a good and safe order and repair and in a clean and orderly condition, reasonable wear and tear excepted. Not by way of limitation of the foregoing, LESSEE shall remove any accumulation of trash, weeds, debris, and graffiti on the Premises within seventy-two (72) hours of receipt of notice of the same. LESSEE shall make any and all additions, alterations, repairs or improvements in and about the Premises which may be required by law, and shall otherwise observe and comply with all public laws, ordinances and regulations which are from time to time made applicable to the Premises. LESSEE shall indemnify, defend and hold LESSOR harmless against all actions, claims and damages (including without limitation, reasonable attorney's fees) incurred by LESSOR to the extent resulting by reason of LESSEE's failure to comply with or perform the provisions of this Section. LESSEE is aware of and waives the provisions of California Civil Code Sections 1941 and 1942 with respect to any obligation LESSOR may have during the term of this Lease regarding the tenantability of the Premises and LESSEE's right to make repairs and deduct the expenses of such repairs from Base Rent Payments.
10.3 LESSEE'S CONTRACTOR: LESSEE shall be responsible for any and all damage to City equipment or property to the extent caused by LESSEE or LESSEE's contractors and shall be responsible for the repair of any such damage to the extent caused by their act hereunder. LESSEE shall be responsible for the replacement of all plant materials damaged by 10663 11 28_3
LESSEE or LESSEE's contractors during the construction of the Premises including trees, shrubs, ground cover, mulch, pebble bark and similar 8 8-16-22 / 4K-10
materials. The full cost of such replacement, including the cost of labor shall be borne by LESSEE.
11. UTILITIES AND PROVISION OF SERVICE: LESSEE shall determine the availability of and shall, at its sole cost and expense, cause to be installed in, on, and about the Premises all facilities necessary to supply thereto all water, sewage, gas, electricity, telephone, and other similar services that may be required to service the Premises. LESSOR shall allow LESSEE to have its own electrical metering equipment installed. LESSEE shall obtain all necessary approvals for the installation of the meter. An electrical plan shall be submitted to the LESSOR and approved prior to commencement of such work, such approval not to be unreasonably withheld, conditioned or delayed. LESSOR agrees to cooperate with LESSEE in its efforts to obtain such utility service. During the Lease term, LESSEE agrees to pay when due all charges for water, sewage, gas, electricity, and all other utility services of every kind and nature supplied to and used by LESSEE on the Premises. LESSOR shall be responsible for its own electrical and other utility service and for the regular payment of electrical and other utility charges attributable to the Facility other than the Premises.
12. DAMAGE OR DESTRUCTION OF IMPROVEMENTS TO PREMISES:
12.1 LESSOR'S OBLIGATION: LESSOR shall have no duty or obligation to rebuild the Facility or the improvements thereon if such Facility or improvements are substantially damaged during the Lease term, in whole or in part by any casualty. LESSOR will give LESSEE (a) notice of such casualty within thirty (30) days after the date of the casualty and (b) the right to terminate in sixty (60) days from said casualty date. In the event LESSOR chooses not to rebuild the Facility or improvements thereon, LESSEE shall be entitled to build a new equipment shelter and tower for its own use on the leased Premises.
12.2 WAIVER OF CIVIL COPE SECTIONS: LESSEE is aware of and, by entering into this Lease, waives the provisions of Civil Code Sections 1932(2) and 1933(4) with respect to any damage or destruction of the Premises.
12.3 CONDEMNATION: In the event of condemnation of the Premises, unless LESSEE is allowed by the condemning authority to continue its operations on the Premises, this Lease shall terminate as of the date title to the Premises vests in the condemning authority or LESSEE is required to cease its operations, whichever is earlier. Notwithstanding the foregoing, if as a result of a condemnation of the Premises, LESSEE, in LESSEE's sole discretion, is unable to use the Premises for the purposes intended hereunder, or if such condemnation is expected to disrupt LESSEE's operations at the Premises for more than forty-five (45) days, LESSEE may, at LESSEE's option, terminate this Lease as of the date the condemning authority takes such possession. LESSEE shall be entitled to share in the proceeds of any condemnation, and LESSEE's share shall include the value 9 I 06631128_3
8-16-22 / 4K-11
of any improvements, which are transferred to the condemning authority, moving expenses, and prepaid rent and business dislocation expenses.
LESSEE shall not be allowed to recover for the value of its leasehold interest.
13. ASSIGNMENT AND SUBLEASING:
12. 1 ASSIGNMENT: LESSEE shall not voluntarily assign or transfer its interest under this Lease or in the Premises without first obtaining the prior written consent of LESSOR, which consent shall be not unreasonably withheld, delayed or conditioned. The transfer of the rights and obligations of LESSEE to a parent, subsidiary, or other affiliate of LESSEE, or to any successor in interest or entity acquiring fifty-one (51 %) or more of LESSEE's membership interests or assets in the market as defined by the FCC in which the Property is located, shall not be deemed an assignment and LESSOR's consent shall not be required for such transfer. Any assignment without LESSOR's consent (when such consent is required) shall be voidable and, at LESSOR's election, shall constitute cause for exercise of LESSOR's remedies under applicable law, including termination of the Lease. No consent to any assignment shall constitute a further waiver of the provisions of this Section. Notwithstanding the foregoing, it is understood that LESSEE shall not be released from liability hereunder by virtue of any assignment. As a condition precedent to any such assignment which requires LESSOR's consent, LESSEE agrees to provide written notice to LESSOR of its intention to assign at least thirty (30) days before the proposed effective date of any such proposed assignment which notice shall include the identity of the proposed assignee, copies of the proposed assignment documentation and current financial statements of the proposed assignee. As a further condition precedent to any assignment, the assignee must assume, in writing, all of LESSEE's obligations under this Lease.
12.2 SUBLEASING: LESSEE shall not sublease any portion of the Premises except as expressly provided herein. LESSEE shall be permitted to sublease portions of the Premises to a wholly-owned subsidiary of LESSEE, provided LESSEE provides LESSOR with express written notice of such sublease.
13. RENEWAL/HOLDING OVER: Upon the expiration or within ninety (90) days following termination of this Lease, LESSEE shall surrender the Premises to LESSOR. If LESSEE shall remain in possession of the Premises after the expiration or termination of the Lease, with the consent of LESSOR, either express or implied, such holding over shall be construed to create a tenancy from month to month subject to all the covenants, conditions, and obligations hereof, and LESSEE hereby agrees to pay LESSOR, as monthly rental, an amount equal to one hundred twenty-five percent (125%) of the most recent monthly Base Rent Payment. Nothing above shall be construed to give LESSEE any rights to so hold over and to continue in possession of the Premises after the expiration of the Lease 106631128_3
8-16-22 / 4K-12
term without the express consent of LESSOR.
14. MUTUAL WAIVER OF DAMAGES AND INDEMNIFICATION:
14.1 Except as provided below, neither party will be liable to the other, or any of their respective agents, representatives, employees for any lost revenue, lost profits, loss of technology, rights or services, incidental, punitive, indirect, special or consequential damages, loss of data, or interruption or loss of use of service, even if advised of the possibility of such damages, whether under theory of contract, tort (including negligence), strict liability or otherwise.
14.2 With respect to third-party claims, LESSEE shall and indemnify, defend, and hold harmless LESSOR and its officers, officials, directors, shareholders, employees, and agents, and each of them, from and against any and all claims, actions, damages, liabilities and expenses (including without limitation reasonable attorneys' fees) to the extent arising from or out of any claim or action filed against LESSOR as a result of LESSEE's use of the Premises or use of the Site Equipment on the Premises, excegt to the extent such claim or action is due, in whole or in part to the negligence or willful misconduct to LESSOR, in which case, LESSEE's indemnification obligation shall be proportionately reduced in direct proportion to the extent LESSOR's negligence or willful misconduct resulted in the claims, actions, damages, liabilities and expenses.
14.3 With respect to third-party claims, LESSOR shall and indemnify, defend, and hold harmless LESSEE and its officers, officials, directors, shareholders, employees, and agents, and each of them, from and against any and all claims, actions, damages, liabilities and expenses (including without limitation reasonable attorneys' fees) to the extent arising from or out of any claim or action filed against LESSEE as a result of LESSOR's operation of Lessor's Property, except to the extent such claim or action is due, in whole or in part to the negligence or willful misconduct to LESSEE, in which case, LESSOR's indemnification obligation shall be proportionately reduced in direct proportion to the extent LESSEE's negligence or willful misconduct resulted in the claims, actions, damages, liabilities and expenses.
14.4 Neither Party has any obligation to defend or indemnify the other unless the Party seeking defense and indemnity ("Indemnified Party'') provides prompt written notice of any such claims to the party from which defense and indemnity is sought under this Paragraph 14 ("Indemnifying Party''). The Indemnifying Party also agrees and acknowledges that it shall not admit any liability, settle, compromise, pay or discharge any such claims without the advance written consent of the Indemnified Party and such consent will not be unreasonably withheld, conditioned or delayed.
15. INSURANCE:
11 106631128_3
8-16-22 I 4K-1 3
15.1 LESSEE agrees, at its sole expense, and at all times during the term of this Lease, to maintain in full force, or cause to be maintained in full force, a policy of commercial general liability insurance, including bodily injury and property damage, with limits of One Million Dollars ($1,000,000) per occurrence for bodily injury (including death) and property damage, and Two Million Dollars ($2,000,000) general aggregate. Any deductible or self-insured retentions shall be the sole responsibility of LESSEE. Such policies shall insure against liability for injury to persons and/or property and death of any person or persons which may occur as a result of or in connection with the existence and/or operation of LESSEE'S equipment in, on or about the CITY'S property. Each such policy of insurance shall:
(1) be issued by companies licensed, authorized or permitted to do business in the State of California that hold a current policy holder's alphabetic and financial size category rating of not less than A-VII, according to the current Best's Key Rating Guide.
(2) include as additional insureds CITY, CITY's officers and employees. A blanket adaitional insured endorsement shall accompany the insurance certificate.
(3) specify it acts as primary insurance and that no insurance held or owned by CITY (or, if applicable, the San Clemente
Redevelopment Agency) shall be called upon to cover a loss under said policy;
( 4) cover the operations of LESSEE pursuant to the terms of this Agreement; and
(5) be written on an occurrence and not a claims made basis. 16 MISCELLANEOUS:
16.1 INSPECTION: LESSOR reserves the right for itself and its employees, agents, and representatives to enter upon the Premises at any reasonable time and after reasonable notice to LESSEE and in the presence of a LESSEE representative for the purpose of attending to LESSOR's obligations under this Lease, provided that LESSOR and its employees, agents, and representatives shall make best efforts not to disturb, disrupt, damage, move, alter, turn off, adjust or otherwise adversely affect LESSEE's operations or Site Equipment.
106631128_3
16.2 NO WAIVER: No covenant, term, or condition contained herein shall be deemed waived, except by written consent of the Party against whom the waiver is claimed. Any waiver or the breach of any covenant, term or condition shall not be deemed to be a waiver of any preceding or 12 8-16-22 I 4K-14
succeeding breach of the same or any other covenant, term, or condition.
Acceptance by LESSOR of performance other than full performance by LESSEE after the time the performance shall have become due shall not constitute a waiver by LESSOR of the breach or default or default of any covenant, term, or condition unless otherwise expressly agreed to by LESSOR in writing.
16.3 ATTORNEY'S FEES AND COSTS: If either Party hereto shall bring any action for any relief against the other, declaratory or otherwise, arising out of this Lease, including any suit by LESSOR for the recovery of rent or possession of the Premises, the prevailing Party shall be entitled to have and recover from the other Party the prevailing Party's reasonable fees and costs (including attorneys' fees), which shall be deemed to have accrued on the commencement of such action and shall be paid whether or not such action is prosecuted to a judgment.
16.4 INTERPRETATION: The Parties hereto agree that all provisions hereof are to be construed as both covenants and conditions as though the words imparting such covenants and conditions were used in each separate paragraph hereof. The captions of the articles and paragraphs of this Lease are for convenience only and shall not be deemed to be relevant in resolving any questions of interpretation or construction.
16.5 INTEGRATION AND GOVERNING LAW: This Lease represents the entire understanding of LESSOR and LESSEE as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered by this Lease. This Lease shall be governed by the laws of the State of California and construed as if drafted by both LESSOR and LESSEE. This Lease may not be modified, altered, or amended except in writing signed by both LESSOR and LESSEE.
16.6 LEASE BINDING ON HEIR AND ASSIGNS: Each of the terms, covenants, and conditions of this Lease shall extend to, be binding upon, and inure to the benefit of not only LESSOR and LESSEE, but each of their respective heirs, representatives, administrators and assigns. Whenever in this Lease reference is made to either LESSOR or LESSEE, the reference shall be deemed to include, whenever applicable, the heirs, legal representatives, and assigns of each of the parties, the same as if in every case expressed.
16. 7 CORPORATE AUTHORITY: Each Party executing this Lease on behalf of a corporation represents and warrants that he or she is duly authorized to execute and deliver this Lease on behalf of said corporation, in accordance with a duly adopted resolution of the Board of Directors of said corporation and that this Lease is binding upon said corporation in accordance with its terms.
13 106631 128_3
8-16-22 / 4K-15
16.8 NOTICES: Any written notices required pursuant to this Lease shall be made by certified or registered mail, return receipt requested , or reliable overnight courier and delivered to the following address:
To LESSOR:
With a Copy to:
To LESSEE:
City of San Clemente
910 Calle Negocio
San Clemente, CA 92673
Attn: Finance
(949) 361-8200
Best, Best & Krieger
18101 Von Karman, Suite 1000
Irvine, CA 92612
Attn: Scott Smith, Esq., City Attorney
Phone: (949) 263-2600
T-Mobile West LLC, a Delaware limited
liability company
12920 SE 38th Street
Bellevue, WA 98006
Attention:
Site: La Pata / SCE
Notice shall be effective upon actual receipt or refusal as shown on the receipt obtained pursuant to the foregoing.
16.9 PROPERTY: LESSOR warrants that: (i) LESSOR owns the Property in fee simple and has rights of access thereto; (ii) LESSOR has full right to make this Lease; and (iii) LESSOR covenants and agrees with LESSEE that upon LESSEE paying the Base Rental Payment and observing and performing all the terms, covenants, and conditions on LESSEE's part to be observed and performed, LESSEE may peacefully and quietly enjoy the Premises, subject, nevertheless, to the terms and conditions of this Lease. LESSOR warrants that the making of this Lease and the performance thereof will not violate the provision of any mortgage, lease, or other agreements under which LESSOR is bound and which restricts the LESSOR in any way with respect to the use or disposition of the Property.
17. AMENDMENTS: The City Council assigns the City Manager signature authority to execute future Lease Amendments and extensions for periods not more than five (5) years each and provided that the City Manager shall not have the authority to approve a decrease in the rental rate without the prior approval of the City Council.
14 106631128_3
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IN WITNESS WHEREOF, the parties hereto caused this Lease to be executed by their duly authorized officers.
Dated: _________ _
ATTEST:
CITY CLERK of the City of
San Clemente, California
APPROVED AS TO FORM:
CITY ATTORNEY
CITY OF SAN CLEMENTE
By: __________ _
Its: -----------
Dated:
------ , 20 -
TAX I.D. #: 95-6000775
Dates: ________ ___ _
106631 128_3
LESSEE
T-Mobile West LLC
By: (]'
Its: General Partner
By: __________ _
Name:
Its:
Date: -----------
15 8-16-22 / 4K-17
EXHIBIT "A"
DESCRIPTION OF PREMISES
This exhibit is attached to and incorporated into certain Communications Site Lease ("Lease") dated , 2022 by and between the CITY OF SAN CLEMENTE, a California Municipal Corporation, as Lessor and T-Mobile West LLC, a Delaware limited liability company ("Lessee") and reference the location and/or legal description of the property subject to the Lease.
All that real property situated in the City of San Clemente, County of Orange, State of California is described as follows:
5 Avenida La Pata, San Clemente, California 92672
Within Assessor's Parcel Number 701-364-01
Figure 1 - Project Site Location
16 10663 1128_3
8-16-22 I 4K-18
EXHIBIT "B"
This is a cover page only. Refer to following pages for the development plan set approved by CUP 21-287 and Planning Commission Resolution 22-016. 17 106631128_3
8-16-22 / 4K-19
~ ■ ·Mobile·
THESE DRAWINGS HAVE NOT BEEN STRUCTURALLY REVIEWED OR APPROVED " SITE NUMBER: IE94434E (NSB - CELL SPLIT) CITY: SAN CLEMENTE SITE NAME: SCE SAN ONOFRE-SANTIAGO M9rT1 COUNTY: ORANGE SITE TYPE: SCE SAN ONOFRE-SANTIAGO #2 JURISDICTION: CITY OF SAN CLEMENTE M9-T1 220kv (YEAR BUILT 1965)
PROJECT SUMMARY
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Department:
Prepared By:
Subject:
AGENDA R EPORT
SAN CLEMENTE CITY COUNCIL MEETING
Meeting Date: August 16, 2022
City Clerk Jc
Laura Campagnolo, Legislative Administrator
Agenda Item
Approvals:
City Manager
Dept. Head
Attorney
Finance
RESIGNATION OF AMY TALLAKSON FROM THE PUBLIC SAFETY COMMITTEE 5A:C.,)
Fiscal Impact: None.
Summary: Amy Tallakson was interviewed by City Council and appointed to the Public Safety Committee on June 15, 2022. Ms. Tallakson has since had to resign from her position on the Public Safety Committee due to a conflict with her full time employer.
Recommended
The Public Safety Committee consists of six members. Five of these members are technical professionals with a Public Safety background. The Public Safety Committee's major functions include reviewing public safety performance measures and making recommendations to City Council.
At this time, Council has the discretion to either direct Staff to solicit applications to fill the two-year term on the Public Safety Committee or leave the position vacant.
Action: STAFF RECOMMENDS THAT the City Council:
1. Accept the resignation of Amy Tallakson from the Public Safety Committee, with regret.
2. Provide direction to Staff on whether to solicit applications for a technical professional with a public safety background to fill the position, or leave it vacant.
Attachment: None.
City Clerk Agenda Report
8-16-22 I 5A(1)-1
January - March 2022
CURRENT FINANCIAL CONDITION
In FY 2021-22, the City's is budgeted to maintain a small positive operating position. At the end of the third
quarter, expenditures exceed revenues due to the timing of property and sales tax receipts. Revenues and
expenditures are within budgetary expectations for this time of the year.
GENERAL FUND
General Fund revenues through the third quarter total
$49.2 million, or 67% of the $73.9- million annual
budget. General Fund revenue is $4.8 million higher than last year's third quarter total revenue due to increased activity levels as pandemic restrictions were eased.
General Fund expenditures total $54.8 million for the
third quarter, or 67% of the $81.3 million annual budget, as compared to $49.9 million at this time last year. In total, expenditures ended the quarter $4.9 million higher than the same period for the prior year.
Additional information on General Fund revenues and
expenditures are discussed further in this report.
General Fund -
Current Year Actual to Budget
$100.0
ui
c: $80.0
g
e $60.0
C:
:=:- $40.0
I!!
ns 15 $20.0
0 $-
Revenues Expenditures
Budget IIActual
GENERAL FUND REVENUES
Revenues b Cate or Bud et YTD Actual
Property Taxes 38,697,220 24,365,240
Sales Tax 12,181,000 7,917,283
Transient 0cc. Tax 2,290,000 2,082,935
Other Taxes 3,454,000 1,624,143
Permits & Fees 1,361,170 1,298,626
Intergovernmental 1,381,840 963,923
Service Charges 5,890,830 5,500,610
Fines 569,750 421,101
Interest, Rents, Other 3,465,990 2,186,295
Interfund Transfers 4 587 570 2 805 378
73 879 370 49,165,534
%
63%
65%
91%
47%
95%
70%
93%
74%
63%
61%
67%
8-16-22 I 7B
Property Taxes: Property taxes total $24.4 million,
primarily from secured taxes. The amount is $943,995
higher than in the prior year due to higher tax values
and property transfers.
Sales Tax: Sales tax receipts amount to $7. 9 million,
compared to $6.9 million in the 3rd quarter of the prior year. Higher receipts continue driven by strong receipts in retail, dining, and fuel stations.
Transient Occupancy Taxes (TOT): Transient
occupancy taxes total $2.1 million, $802,944 higher
than at this time last year, mainly due to travel
restrictions in effect and low travel activity last year.
Other Taxes: Other taxes, consisting mostly of
franchise fees and business licenses, total $1.6 million, which is similar to the prior year. The largest franchise fees, from SDG&E and Southern California Gas, are
remitted in April of each year.
Permits & Fees: Permits and fees are at $1.3 million.
This is $278,177 more than in the prior year, due to an increase in construction permits from prior year levels.
Intergovernmental: Intergovernmental, which
derives mainly from grant revenues, total $963,923,
which is $394,305 lower due in part to the timing of
the S.O.N.G.S. grant revenue in the current year and
receipt of the Sand Replenishment grant in the prior
year.
Service Charges: Service charges, from general
government, public safety, parking meter and
recreation, amount to $5.5 million, about $1.5 million
higher than last year. This increase is the result of an increase in ambulance services and recreation service
charges as activity levels increased In the current year.
Fines: Revenues from fines total $421,101, which
$180,550 higher than the prior year due to increases
in parking violations and vehicle code fines.
► Interest, Rents & Other: Interest, rents and other
reimbursements total $2.2 million, about $427,454
higher than the prior year, due to increased rentals and concessions due to restrictions during the COVID
pandemic in the prior year.
8-16-22/7B-1
Quarterly Financial Report
GENERAL FUND EXPENDITURES
Ex enditure b T e Bud et YTD Actual %
Salaries 12,790,940 7,982,804 62%
Benefits 7,458,860 5,850,125 78%
Supplies 1,175,220 652,402 56%
Contractual Services 43,446,595 30,232,666 70%
Other Charges 1,274,010 990,249 78%
Capital Outlay 5,885,300 1,292,542 22%
Interdepartmental 4,973,190 3,847,643 77%
Transfers & Debt 4 275 100 3 938 034 92%
Total 81279.215 54,786 465 670/o
Ex enditure b De t Bud et YTD Actual %
General Government 5,652,480 3,870,251 68%
City General 6,034,990 4,226,761 70%
Police 20,477,510 15,612,282 76%
Fire 13,368,680 10,385,050 78%
Marine Safety 1,998,810 1,264,734 63%
Comm. Development 7,295,180 4,128,163 57%
Public Works 20,687,955 11,636,342 56%
Beaches Parks & Rec 5 763 610 3 662 882 64%
Total 81 279 215 5 4 7 8 6 465 6 70/o
Expenditures at the third quarter of FY 2021-22 are
$54.8 million compared to prior year's $49.9 million,
which is an increase of $4.9 million. Salaries decrease $614,674 due to staff vacancies. Benefits increase by
$1.1 million partially due to a pension payment as part of the "3-2-1 Plan" completed this quarter. Contractual services increase $2.7 million as a result of higher police and fire contract costs, electricity, maintenance, and
other contract services attributable to activity levels as pandemic restrictions were eased. Accordingly, other
charges increased by $368,000 for recreation contract
class instructor payments from the prior year.
Police and fire increase total $3.0 million based mostly public safety contracts and ambulance costs, a long with a $550,000 one-time pension payment In March. Other
department increases were mostly due the one-time
pension payment under the "3-2-1 Plan" within the
General Fund. Department changes also reflect the
following: 1) General government reflects filling t he City Manager position and increases to a variety of costs
including economic development costs, 2) Public works
costs increased due to maintenance and operating costs
for open facilities, and 3) Beaches, Parks and Recreation increased as a result of contract class instructors due to class activity. Community development was flat
excluding the one- time pension amount and t he City
General decreased due to capital activity.
In total, costs are currently within anticipated results.
ENTERPRISE FUNDS
The following tables summarize the operating revenues,
operating expenses, and changes in operating fund
working capital for enterprise funds including Water,
Sewer, Golf, Storm Drain and Clean Ocean funds.
Third Quarter of FY 2021-22
Revenues
Revenue Bud et YTD Actual %
Water Fund 24,739,660 16,431,887 66%
Sewer Fund 12,107,015 8,157,491 67%
Golf Fund 2,738,150 2,512,941 92%
Storm Drain Fund 1,430,119 743,657 52%
Clean Ocean Fund 941,291 197 183 21%
Water fund revenue is comparable to the prior year at
about $50,000 higher. Sewer revenues are higher than
the prior year with $280,000 from charges and $1.5
million from depreciation reserve transfers to support
Sewer operations.
Golf Course revenue is at $2.5 million and $0.6 million higher than last year due to $350,000 of increased
concession revenue and $212,000 of service charges.
Clean Ocean fees were up by $60,000 from the prior year due to an increase in parking violations. Storm drain
revenues are comparable, excluding prior year's
transfers.
Ex enses I • . ••
Water Fund 25,016,660 17,496,178 70%
Sewer Fund 11,628,860 8,047,537 69%
Golf Fund 2,624,8iO 1,849,893 70%
Storm Drain Fund 1,776,250 1,156,268 65%
Clean Ocean Fund 2 174 640 1 051 598 48%
Water expenses increase by $438,000 when compared to
the prior year, due to a one-time UAL pension payment
and higher purchased water costs. Sewer expenses
increased $77,000 from property insurance and other
contractual services. Golf and Storm drain expenses are flat when compared to the previous year.
Clean Ocean expenses decreased by $290,000 due to
decreases in fund transfers and other charges.
Working Caoital I I • I ...... I,. •-·
Water Fund 6,167,485 5,380,194
Sewer Fund -191,118 -559,319
Golf Fund 378,275 927,983
Storm Drain Fund -23,075 -89,556
Clean Ocean Fund -308 879 70 055
Working capital levels are negative in the Sewer and
Storm Drain funds, however they are expected to end the year in a positive position. The Sewer fund and Clean
Ocean fund are both undergoing Cost-of-Service studies
and fee reviews.
ADDITIONAL INFORMATION
General Fund comparative information for the prior year is provided in Table 1 (see attachment).
8-16-22 I 7B-2
Table 1
General Fund Revenues - By Category
Month Ending March 31, 2022
FY 2021 FY 2021 % of FY 2022 FY 2022 % of
Budget Actual Budget Budget Actual Budget
Property Tax $ 37,149,510 $ 23,421 ,245 63% $ 38,697,220 $ 24,365,240 63% Sales Tax $ 10,248,000 $ 6,918,813 68% $ 12,181 ,000 $ 7,917,283 65% Transient 0cc. Tax $ 2,195,000 $ 1,279,991 58% $ 2,290,000 $ 2,082,935 91% Other Taxes $ 3,491 ,000 $ 1,622,763 46% $ 3,454,000 $ 1,624,143 47% Permits and Fees $ 1,302,940 $ 1,020,449 78% $ 1,361,170 $ 1,298,626 95% Intergovernmental $ 1,496,400 $ 1,358,228 91% $ 1,381,840 $ 963,923 70% Service Charges $ 4,761,430 $ 3,977,474 84% $ 5,890,830 $ 5,500,610 93% Fines $ 453,640 $ 240,551 53% $ 569,750 $ 421,101 74%
Interest & Rents $ 2,723,630 $ 1,758,841 65% $ 3,465,990 $ 2,186,295 63% lnterfund Transfers $ 3,606,600 $ 2,732,239 76% $ 4,587,570 $ 2,805,378 61% Gen. Fund Total $ 67,428,150 $ 44,330,594 66% $ 73,879,370 $ 49,165,534 67% General Fund Expenditures - By Category
FY 2021 FY 2021 % of FY 2022 FY 2022 % of
Budget Actual Budget Budget Actual Budget
Salaries $ 12,420,760 $ 8,597,478 69% $ 12,790,940 $ 7,982,804 62% Benefits $ 6,119,450 $ 4,719,879 77% $ 7,458,860 $ 5,850, 125 78% Supplies $ 1,127,470 $ 508,309 45% $ 1,175,220 $ 652,402 56% Contractual Services $ 40,556,900 $ 27,572,411 68% $ 43,446,595 $ 30,232,666 70% Other Charges $ 1,096,330 $ 622,391 57% $ 1,274,010 $ 990,249 78% Capital Outlay $ 4,310,260 $ 1,189,346 28% $ 5,885,300 $ 1,292,542 22% Inter Dept Charges $ 5,012,390 $ 4,041 ,846 81% $ 4,973,190 $ 3,847,643 77% lnterfund Transfers & Debt $ 3,271 ,210 $ 2,636,550 81% $ 4,275,100 $ 3,938,034 92% Gen. Fund Total $ 73,914,770 $ 49,888,210 67% $ 81,279,215 $ 54,786,465 67% General Fund Expenditures - By Department
FY 2021 FY 2021 % of FY 2022 FY 2022 % of
Budget Actual Budget Budget Actual Budget
General Government $ 5,111,130 $ 3,400,776 67% $ 5,652,480 $ 3,870,251 68% City General $ 6,649,030 $ 4,558,564 69% $ 6,034,990 $ 4,226,761 70% Police $ 18,602,470 $ 13,738,151 74% $ 20,477,510 $ 15,612,282 76% Fire $ 12,003,000 $ 9,222,267 77% $ 13,368,680 $ 10,385,050 78% Marine Safety $ 1,878,740 $ 1,275,136 68% $ 1,998,810 $ 1,264,734 63% Comm. Development $ 6,786,330 $ 4,053,477 60% $ 7,295,180 $ 4,128,163 57% Public Works $ 18,210,950 $ 10,788,905 59% $ 20,687,955 $ 11 ,636,342 56% Beaches, Pks & Rec $ 4,673,120 $ 2,850,934 61% $ 5,763,610 $ 3,662,882 64% Gen. Fund Total $ 73,914,770 $ 49,888,210 67% $ 81 ,279,215 $ 54,786,465 67% 8-16-22 I 78-3
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e Oltyof
San Clemente
calitbmia
)Jrg,ua,r~~Jl½} tnancial :Report
.:? .) '·}11ird.O.ub'rt~ftof i=Y 2021-22
,..;r:._:~;'•~·~:.· );~J:/;"3~6"~~~~~.,'!-,(':-.. ·, · ... ,.-,:. • •. ; _ · - ' . ---OCSD - Law Enforcement Contract Vacancy/Overtime
3rd Quarter (Through March 2022)
Summary of OCSD Vacancy and Overtime Hours
Annually, the City expects and budgets through the OCSD contract for both vacancies and overtime costs.
The vacancy savings amount anticipated through the contract is $200,000, this recognizes some hours will not be staffed during the contract period. Consequently, an overtime amount of $866,947 is budgeted through the contract period.
Actual costs related to both vacancies and overtime are reported periodically to City staff and at the year end is recognized through an adjustment. A summary of the activity through the end of the second quarter was received and the following table reflects the hours for vacancy and overtime.
Hours Total Hours
Vacancy Hours (1) (9,903)
Overtime Hours (2) 16,553
Net Hours 6,650
Notes:
(1) Vacancy savings are generated by through a variety of circumstances, including the positions being vacant, scheduled leave, and workers compensation. Vacancy hours reported are comprised of approximately position vacancy hours, leave hours, and workers compensation hours. The actual savings so far this year total $1.0 million, exceeding the contract budgeted savings of $200,000.
(2) Overtime costs are generated by a variety of circumstances, including training, vacancies, vacation, workers compensation, and other special requests for events or other activities. The total overtime hours in the second quarter were 16,553 hours. The actual overtime costs total $1.S million, and is at 195% of the contract budget amount for the year. 8-16-22 I 7B-4
AGENDA REPORT
SAN CLEMENTE CITY COUNCIL MEETING
Meeting Date: August 16, 2022
Agenda Item 7 D
Approvals:
City Manager ~
Dept. Head --- Attorney GJ:
Finance /t.,
Department: Beaches, Parks and Recreation
Prepared By: Samantha Wylie, Beaches, Parks and Recreation Director Subject: 2022 WALL OF RECOGNITION HONOREES
Fiscal Impact: None.
Summary: The Wall of Recognition Committee recommends that City Council approve and honor the selection for the 2022 honorees, Don Brown and Fred Swegles.
Background: In 1994, City Council approved the creation of the Wall of Recognition designed to honor individuals who have dedicated their time to improving the quality of life for the Discussion:
- ----'TesidentsahdVisitors~oftheCityofSan Clemente. I he"Wall of Recognition" is ocated in the lobby at the Community Center with a plaque adjacent to the names of past 42 recipients, which describes the reasons for the creation of the Wall of Recognition.
The plaque reads as follows:
This "Wall of Recognition" is dedicated to those individuals who, through their contributions and selfless efforts, have made the City of San Clemente, our community, a better place to live, work, and play. These individuals have been selected by their fellow citizens as individuals who have gone the extra mile for San Clemente, their community.
Recently, residents and community-based service organizations submitted nominations for the Wall of Recognition selection process.
The Wall of Recognition Committee is composed of a representative from the City Council, Beaches, Parks and Recreation Commission, Human Affairs Committee, and past recipients of this prestigious award. The 2022 Wall of Recognition Committee members are Councilmember Kathy Ward, Commissioner Teri Rousseau, Committee Member Lisa Edone, Beaches, Parks & Recreation Director Samantha Wylie, and former recipients Joe Anderson, Rod Rodriguez, Jan Sener, Dr. William Thomas, Ruth DeNault, Jim Nielsen, Robert Hayden, Dr. Gus Gialamas, M.D., Peggy Vance, Lou Leto, Lori Donchak, and Ed Stewart.
Committee Members submitted votes by mail for the candidates, and on, May 23, 2022, members of the Wall of Recognition Committee met and reviewed the information submitted by the sponsor for each nominee. The Committee based their selection on criteria that included lifetime achievements, areas of contribution, multidimensional and long-term benefits that include more than one project, and community involvement.
Beaches, Parks and Recreation Agenda Report
8-16-22 I 7D-1
Agenda Report
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