POLICY AND PROCEDURE
Subject:
Use of City of San Clemente Letterhead and Stationary
Index: City Council
Number:
1201-13
Effective Date:
September 6, 2022
Prepared By:
Legislative Administrator
Supersedes:
N/A
Approved By:
City Council
1.0 PURPOSE:
To establish guidelines for Council use of City of San Clemente letterhead and stationary.
2.0 ORGANIZATIONS AFFECTED:
City Council
3.0 REFERENCES:
N/A
4.0 POLICY:
4.1 Councilmembers may use City of San Clemente letterhead and stationary for official City business consistent with policies and positions which have been approved by the City Council. All Council correspondence written with City resources (letterhead, typing Staff report, postage, etc.) will reflect the position of the full Council, not individual Councilmember’s positions. All Councilmember correspondence using City resources will be copied to the full Council and the City Clerk.
4.2 City Councilmembers will be provided individual stationary for use of communications reflecting their personal positions, not the position of the full Council. These communications will be prepared and sent at the expense of the individual Councilmembers. Councilmembers may utilize the City’s outgoing mail service.
4.3 The City Manager’s office will coordinate the typing of correspondence for communications reflecting the position of the full Council.
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