C Agenda Item LeGl
5 AN
Approvals:
ENI
AGENDA REPORT City Manager
Dept. Head CGD
CALIFORNE SAN CLEMENTE CITY COUNCIL MEETING
Attorney
Meeting Date: November 16, 2021
Finance Tel
Department: Community Development Department
Prepared By: Nicholas Berkuta, Public Safety Committee Chair Subject: PUBLIC SAFETY COMMITTEE 2021-2022 ANNUAL WORK PLAN Fiscal Impact: Yes. The work plan proposes a number of projects, most of which have costs anticipated to be less than $1000. Many of these costs are included in the adopted City budget because they consist of work and research staff would typically provide for the City in other forms. One proposed project to establish a neighborhood watch program is outside the scope of currently budgeted staff time, and has an anticipated cost of $15,000.
Summary: Per Council direction, the Public Safety Committee is required to develop and submit an annual work plan with specific goals and objectives for the coming year for Council approval. Staff recommends the City Council approve the Public Safety Committee's 2021-2022 Work Plan.
Background: The Public Safety Committee was established as a standing committee to act in an advisory capacity to the City Council by reviewing performance measures and making recommendations relating to public safety.
During the Fiscal Year 2020-2021, the Public Safety Committee accomplished a number of tasks identified in the Committee's Council-approved work plan. These accomplishments include:
• Reviewed performance measures of the Orange County Sheriff Department, Orange County Fire Authority, and the City's Marine Safety, Park Rangers, and Code Compliance Divisions;
• Investigated the coordination and communication between both internal and external public safety entities related to disaster preparedness; • Reviewed issues and proposed ordinances related to public safety issues directed by the City Council;
• Developed the framework for an effective and efficient neighborhood watch program;
• Reviewed proposed federal, state, and county legislation for adverse effects or impacts on the City's public safety services;
Discussion: Attached is the 2021-2022 Public Safety Committee Work Plan (Attachment 1). In the course of its work in 2021-2022, the Public Safety Committee proposes to address the following issues:
Community Development Agenda Report
11-16-21 / 6G-1
Agenda Report
• Communications And Disaster Preparedness
Homelessness and Best Management Practices for Public Safety Personnel
!
• Legislation Review
• Neighborhood Watch
• Statistical Information and Review
• Technology Review
Human Trafficking
E-bicycle / Traffic Safety
• Review of Urgent Matters
The proposed work plan consists mostly of projects continuing from last year's work plan, as they either require more time to complete or are on-going projects. The new projects proposed are Human Trafficking, E-bicycle / Traffic Safety, and Review of Urgent Matters. The Review of Urgent Matters project is designed to facilitate a process for the Committee to identify and discuss issues that arise from time to time that may not fit within the scope of work identified in another work plan project, but which may have immediate impacts on the City. This work plan project allows for the Committee to review such matters and, should the Committee determine further investigation is necessary, forward a memorandum to the Council to obtain direction to continue investigating the topic:
Recommended
Action: STAFF REcOMMENDs THat the City Council do the following:
1. Approve the Public Safety Committee's 2021-2022 Work Plan.
Attachment: 1. Public Safety Committee's proposed 2021-2022 Work Plan Notification: None.
11-16-21 / 6G-2
ANNUAL WORK PLAN
FY 2021/22
COMMISSION/COMMITTEE NAME:_ Public Safety Committee
Please be concise in responding to the below questions. Additional forms may be attached, if needed.
Project Name: Communications And Disaster Preparedness.
Purpose, Goals and Deliverables of Project:
Purpose: The coordination and communication between both internat and external public safety entities, often occurring on a more-than-hourly basis, is one of the most vital elements for the timely delivery of publie safety services to our community. Being able to effectively and timely communicate with these agencies is vital to maintaining a safe community, and even more so during an emergency or disaster. For a successful coordination and communications program to operate, it should be properly designed, maintained and exercised.
Goals:
To identify the various governmencal and private agencies that provide essential public safety-related services to the members of our To determine the lines and types of communications that link these agencies together in dealing with everyday situations, as well as emergencies such as natural and man-made disasters.
3. To explore and investigate potential alternate methods/ organizational designs to improve coordination efforts and communications between and among the City's various public safety services, and with the public.
4. To review industry-wide best practices and procedural duties deployed in Emergency Managemènt Offices, and ensure the City's program incorporates those practices, when feasible.
Deliverables: At the conclusion of this project, the Public Safety Committee will report its findings, with recommendations, to the City Council for further action.
Estimated Project Cost. If cost is involved, is it included in the adopted City budget? Project cost anticipated to be less than $1000, consisting of staff time to compile information. This cost is included in the adopted City budget, as its staff-costs consist of work and research staff would typically provide to the City in other forms.
Project Timeline (Anticipated Start and End Dates): November, 2021 to September; 2022 11-16-21 / 6G-3 Resources Needed (including Staff hours: Minimal staff time needed to collect City department/agency information.
Is this a new project or unfinished project from the prior fiscal year? Unfinished project from previous year.
Project Name: Homelessness and Best Management Practices for Public Safety Personnel Purpose, Goals and Deliverables of Project:
Purpose: The issue of homelessness continues to be one of the greatest challenges facing municipal public safety agencies within San Clemente and outside its jurisdiction. This Committee will identify issues as they relate specifically to the established responsibilities of San Clemente's Public Safety entities, including identifying impacts from potential modifications to established responsibilities or new proposed responsibilities which are likely to result in significant operational changes. Additionally, the Committee, will coordinate with the OCSD, City Code Compliance and Park Rangers, and the City's Community Outreach staff, in order to identify any factors that could be addressed in order to maintain and improve public safety in San Clemente.
Goals:
The Committee will identify strategies to improve the effectiveness of our Public Safety personnels ability o 1) Address the needs of the Homeless as they pertain to contacts with Public Safety personnel. 2) Identify Laws, Policies and Programs to ensure the"City of San Clemente's Public Safety personneliare operating within accepted protocols. 3) Ensure that the safety and welfare of the public is: strictly maintained.
Deliverables: At the conclusion of this project, the Public Safery Committee will report its findings, with recommendations, to the City Council for further action.
Estimated Project Cost, If cost is involved, is it included in the adopted City budget? Project cost anticipated to be less than $1000, consisting of staff time to compile information. This cost is included in the adopted City budget, as its staff-costs consist of Work and research staff would typically provide tổ the City in other/forms.s
Project Timeline (Anticipated Start and End Dates): November 2021 to October 2022.
Resources Needed (inclüding Staff hours AsSistance from the OCSD, San Clemente Code Compliance, San Clemente Park Rangers, San Clemente City Attorney, and San Glemente City Prosecutor. Représentatives from City Net,and FAM, and potentially OCHGA's Homeless Outreach Division. Staff time needed, to collect pertigent. informationifor the Committee's review is anticipated to be minimal! Is this a new project or unfinished project from the prior fiscal year? Unfinished project from previous year, Project Name: Legislation Review
Purpose, Goals and Deliverables of Project:
Purpose: Identify current and proposed legislation, at the federal, state, county, and neighboring jurisdiction levels, that adversely afects or impacts the City's public safety services.
Goals: Remain informed of proposed legislation, including any court precedents, and review those matters which have the potential to adversely affect the City. Provide recommendations to the Councilson an as-needed basis, concerning Currentor future legislation which could adversely affect the City. Secondarily, ensure the City's current methods for reviewing proposed legislation is Comprehensive and encompassing of all potential sources of legislative impacts to the City!
Estimated Project Cost. If cost is invalved, is it included in the adopted City budget? Project cost anticipated to be less than $500, 11-16-21 / 6G-4 consisting of staff time to compile information This costis included in the adopted City, budget, as itsystaff-cost consists of work and research staff would typically provide to the City in other forms.
Project Timeline (Anticipated Start and End Dates): On-going Resources Needed (including Staff hours): Minimal staff time needed to collect pending-legislative information.
Is this a new project or unfinished project from the prior fiscal year? From previous year, on-going.
Project Name: Neighborhood Watch
Purpose, Goals and Deliverables of Project:
Purpose: To develop an effective and efficient neighborhood watch program that will provide organizational structure throughout the City.
Assign a program director, city staff member and: OCSD designee to work with the. Public Safety Committee to develop and implement program.
Define duties and responsibilities of program coordinator, city representative, ÓCSD designee, and citizen volunteers (ie block captains) Design city neighborhood watch website?
Assist OCSD's public affairs department,to develop a neighborhood watch video to be used by watch groups during inaugural meetings.
Develop and print flyers and related material tosadvertise program.
6. Recruit district and blockicaptains.
7. Determine strategy and date for implementation of program Deliverables: This project will culminate in the establishment offa Neighborhood Watch program, available, to all portions of the City mitate sliprians of the CIty which chooses to take part. i hestos involved, hidincluded in the adopted City budget? Project ost anticipated to be less than $15,000, consisting of staff time to assist to the development of the program. This cost is not included in the adopted City budget, as its staff-cost consists of work and research City staff is not currently charged with. Costsinclude printing oflyers and related, material to advertise the program.
Project Timeline (Anticipated Start and End Dates): January 2022 through October 2022.
Resources Needed (including: Staff hours) Assistance from OCSD, Code Compliance. Division, IT Division and Rublic Works Department. Cost of staff time to assist is an estimated 4-6 hours per week. a Is this a new project or tinfinished project from the prior fiscal year? Unfinished project from previous year 11-16-21 / 6G-5 SLIFORNI
Project Name: Statistical Information and Review
Purpose, Goals and Deliverables of Project:
Purpose: The gathering and analyzing of statistics related to public safety incidents is essential to initiate successful strategies in how the City deploys its Police, Fire, Care Ambulance Service, Marine Safety, Park Rangers, and Code Compliance personnel and related resources. Another important component of this information gathering is its dissemination to the general public. An accurate understanding of the public safety issues affecting particular neighborhoods provides the public with a better sense of clarity and ownership in regards to public safety issues in their 1) Gather, collate, and evaluate data, pertaining to citizen requests for service from Police, Fire, Care Ambulance Service, Marine Services, Park Rangers, and public safety related Code Compliance within the City of San Clemente. 2) Gather, collate, and evaluate statistics pertainingito crime (reportedicrimes and arrests), traffic enforcement and collision reports, Fire Department responses, reports of San Clemente Municipal Code (SCMC) violations and enforcement actions by Code Compliance personnel, when public safety related.
3) Investigate the best méthod(s) for making the aforementioned data available to the public, with spedal attention paid to user-friendly options, such as those built upon a web-based, platform, to encourage its use and acceptance by a high proportion of San Clemente's 4) Repiew the Ciry curent performance measures regarding OCSD, OFA, Care Ambulance Service, Marine Safety, Park Rangers, and Code Compliance. Determine additional on alternative measures are appropriate and whether comparative benchmarks for public safety personnel performance should be revised or established to better facilitate a method of measuring their efficiency, while also providing comparative evaluations of the City's services measured against similarly situated municipalities. 5) As an on-going component ofithis project the Public Safety Committee will review quarterly performance measures submitted by the various groups that comprise the City's Publid Safety services. 6) Review and analyze the cost/performance of care ambulance servic is and compared to the cost/performance of the services that would be provided by the OCFA in order to ascertain the feasibility of contracting OCFA for city ambulance services.
Deliverables: At the conclusion of this proiect, the Public Safety Committee will report its findings, with recommendations, to the City Council for further action. The Committee will also provide recommendations arising from the review of public safety performance measures, if any, on a quarterly basis to the City Council.
Estimated Project Cost. If cost is involved, is it included in the adopted City budget? Project cost anticipated to be less than $1000, consisting of staff time to compile information. This cost is included in the adopted City budget, as its staff-cost consists of work and research staff would typically provide to the City in other forms.
Project Timeline (Anticipated Start and End Dates): November, 2021 to October, 2022 for items 1-3, and 6, on-going for items 4 and 5.
Resources Needed (including Staff hours:
OCSD Crime Analyst, OCFA Analytical Unit, Marine Safety, San elemente City. Code Enforcement and City of San Clemente Information and Technology Staff. Staff time needed to collate the statistical data received is anticipated to be minimal.
Is this a new project or unfinished project from the prior fiscal year? From previous year, on-going.
Project Name: Human Trafficking
Purpose, Goals and Deliverables of Project:
Every city in America will experience some form of human trafficking activity. The most prevalent examples are forced labor and forced sex industry workers. The Committee will coordinate with the OCSD Special Investigations Unit and the Orange County human trafficking task force to identify any issues relating to human trafficking that might occur in San-Clemente. The Committee, will collate pertinent information and forward same to the City Council for review.
Estimated Project Cost. If cost is involved, is it included in the adopted City budget? Project cost anticipated to be less than $1000, consisting of staff time to compile information. This cost is Included 'in the adopted City budget, as its staff-costs consist of work and research staff would typically provide to the City in other forms.
Project Timeline (Anticipated Start and End Dates): December 1, 2021 to September 1, 2022 Resources Needed (including Staff hours: Minimal staff time needed to collect City department/ägency information.
Is this a new project or unfinished project from the prior fiscal year? New Project Name: E-Bicycle / Traffic Safety
Purpose, Goals and Deliverables of Projects
In the past year, both the OGSD and OCFA have reported a significant increase if thie regional number of accidentsuries, and fatalities involving the bicycles. In an effort to address these issues the Committee will compile bicycle traffic data as it becomes available! The Committee will coordinate with the OCSDIOCFA, and the Cityls Park Ranger Division in order to identify any measures the City could täke to help mitigate these occurrences. The committee will forward any recommendations for review. to the City Council.
Estimated Project Cost. If cost is involved, is it included in the adopted City budget? Project cost anticipated to be less than $1000, consisting of staff time to compile information. This cost is included in the adopted City budget, as its staff-costs consist of work and research staff would typically provide to the City in other forms.
Project Timeline (Anticipated Start and End Dates): December 1, 202l to September I, 2022 Resources Needed (including Staff hours): Minimal staff time needed to collect City departmentagency information.
Is this a new project or unfinished project from the prior fiscal year? New 11-16-21 / 6G-7
Project Name: Technology Review
Purpose, Goals and Deliverables of Project:
Purpose: To identify and review new and existing tools of technology in an effort to obtain effective enhancements to our community's public safety Goals: Through the identification and evaluation of new technologies, we believe more efficient, cost effective ways to enhance the delivery of public safety services can be utilized.
Deliverables: The Public Safety Committee will present to the City Council recommended technology enhancements which demonstrably increase the effectiveness of our public safety services, with a specific focus on thöse technologies most capable of seamlessly integrating into existing Estimated Project Cost. If cost is involved, is it included in the adopted City budget? Project cost anticipated to be less than $I000, consisting of staf time to compile information. This coseis included il the adopted City budget, as its staff-cost consists of work and research staff would typically provide to the City in other forms
Project Timeline (Anticipated Start and End Dates): On-Going Resources Needed (including Staff hours): Input and recommendations by OCSD, OCFA, Marine Safety, Code Compliance, Park Rangers, and Information Technology Staff. Staff time needed to collect pertinent information for the Committee's review is anticipated to be minimal.
Is this a new project or unfinished project from the prior fiscal year? From previous year, on-going me ......
11-16-21 / 6G-8 FORMA
Project Name: Review of Urgent Matters
Purpose, Goals and Deliverables of Project:
Purpose: Reviewing of urgent public-safety matters that may arise from time to time, which are outside of the Committee's other Council- Approved Work Plan projects.
Goals: Address unanticipated issues of a crucial or urgent need in a timely fashion to ensure the effective and efficient provision of public safety services and the maintenance of the public's safety.
Deliverables: The committee may evaluate and investigate the situation and determine whether a memorandum to City Council is necessary.
Estimated Project Cost. If cost is involved, is it included in the adopted City budget? Project cost anticipated to be less than $1000, consisting of staff time to compile information. This cost is included inither adopted City, budget, as its staff-costs consist of work and research staff would typically provide to the City in othef forms.
Project Timeline (Anticipated Start and End Dates): November, 202l to September, 2022 Resources Needed (including Staff hours): Minimal staff time needed to collect City department/agency information Is this a new project or unfinished project from the prior fiscal year? New 11-16-21 / 6G-9