Stantec Consulting Services Inc.
38 Technology Drive, Suite 200, Irvine CA 92618-5312
September 21, 2022
File: 204281034
Attention: Mr. Ryan Kim, PE
City of San Clemente
Department of Public Works
910 Calle Negocio
San Clemente, CA 92673
Transmitted via email to [email protected]
Dear Mr. Kim,
Reference: Proposal to Revise the Traffic Analysis Memorandum for the Avenida Pico Bikeway Improvements Project 1 to include the City’s Housing Element Update Stantec Consulting Services Inc. (Stantec) appreciates the opportunity to provide you with this proposal to revise the Avenida Pico Bikeway traffic analysis based on update of the Housing Element for the City of San Clemente, California. It is our understanding that a traffic model run is not required to develop the updated traffic forecasts within the Avenida Pico Bikeway study area. The City has provided Stantec with the San Clemente Housing Element Update Transportation Impact Study, June 2021, from which a 7% traffic volume growth factor has been derived for use in updating forecasts for the revised Avenida Pico Bikeway Improvements Project 1 traffic analysis. We will obtain concurrence from the City on this traffic growth factor before the work is begun. Based on this understanding, we have prepared the attached Scope of Work and Fee Estimate (Attachment A) for your consideration.
Thank you for the opportunity to assist you with this very important project for the City of San Clemente.
Feel free to contact Keith or Jeff if you have any questions or would like to discuss our proposal in greater detail. This proposal is valid for 90 days.
Sincerely,
Stantec Consulting Services Inc.
Keith Rutherfurd TE Jeff Wilkerson PE
Principal Senior Associate
Phone: (949) 322-8196 Phone: (949) 929-1449
[email protected] [email protected] Attachment: Attachment A – Scope of Work, Schedule, and Fee Estimate c. Zak Ponsen, City of San Clemente
Keith Rutherfurd, Stantec
rk v:\2042\active\2042610000\0_framework\6_change_orders\co1_revised_22_0208\co1_san_clem_housing_elem_rep_update_20220209.docx
ATTACHMENT A
SCOPE OF WORK, SCHEDULE, AND FEE ESTIMATE
PROPOSAL TO REVISE THE TRAFFIC ANALYSIS MEMORANDUM FOR THE AVENIDA PICO BIKEWAY IMPROVEMENTS PROJECT 1 TO INCLUDE THE CITY’S HOUSING ELEMENT UPDATE Project Understanding
The City of San Clemente is updating the Housing Element of the current adopted Centennial General Plan, which includes a list of potential rezone sites. These sites may, in the future, be rezoned to add an overlay that allows housing development which would add up to 2,481 dwelling units. This work effort involves revising the existing Avenida Pico Bikeway Improvements Project 1 traffic analysis based on future traffic volumes resulting from the additional dwelling units included in the Housing Element update.
For this work effort, Stantec will use a growth factor derived from the San Clemente Housing Element Update Transportation Impact Study, June 2021, to increase existing General Plan volume forecasts to include Housing Element update volumes. Based on review of the housing element update traffic study, a 7% growth rate is proposed and will be discussed with and approved by the City before work is begun.
Scope of Work
I. The update of the Avenida Pico Bikeway Improvements Project 1 traffic analysis will consist of the following tasks:
a. Update the 2035 General Plan No-Project and Project Alternatives 2 and 3 improvement scenarios ICU/LOS and queuing analyses (Alternative 1 is to be deleted), based on the updated (factored) traffic forecasts.
b. Revise the report text, figures, and tables, as needed based on the revised analysis. c. An additional 32 hours to be used for project management, meetings, coordination, and additional design efforts.
Schedule
Task I of the scope of work described above would be completed in approximately four weeks after receiving authorization to proceed and concurrence of the traffic growth factor (7%).
Fee
We will provide the services outlined in the above Scope of Work for a fee of $15,000 as shown in the table below with payments in accordance with the current Professional Consultant Services Agreement for the design of Avenida Pico Class 1 bike/ped project, City Project Number 17337 (December 2020). All other items and conditions of the original Agreement shall remain in full force and effect.
Task Fee
Housing Element Design Change Order $8,500
Additional Project Management/Meetings $6,500
Total Amount $15,000
Exclusions
The above scope of work specifically excludes the following:
a. Collection of existing condition traffic counts
b. Model runs and analysis
c. Conceptual or final geometric design (except for updating Avenida Pico Project Alts. 2 and 3)