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City of San Clemente
Beaches, Parks & Recreation Department
987 Avenida Vista Hermosa, CA 92673
Phone: (949) 429-8797
APPLICATION FOR AQUATIC PARTNERSHIP STATUS
Must be completed by an authorized representative of the organization. Attach extra pages as needed.
It is the desire of the City of San Clemente to encourage and promote various Aquatics programs for its residents on a year-round basis within the city limits, and to make the best and most efficient use of City’s amenities, pools and facilities. The City’s focus is to provide low cost recreational programs that promote health, wellness and character. The city will consider partnerships with nonprofit organizations by providing reduced rental rates, pool allocation priorities, and limited support services, which may include site preparation and maintenance, periodic pool improvements as needed and limited administrative/clerical support. By selecting non-profit organizations with similar missions with which to partner, the City may assist in providing these services.
For a non-profit organization to qualify for Senior or Junior Recreation Aquatics Partnership, they must meet the minimum requirements and criteria listed in section 3.1 and must meet the definitions for a Senior or Junior Partner listed below.
Senior Partnership: Must have provided the sports program for City for at least five years, and currently have at least 300 participants, 90% of whom reside in the City. Swim meets, tournaments, and practices must be conducted in San Clemente boundaries.
Junior Partnership: Must have provided the sports program for City for at least two years, and currently have at least 100 participants, 75% of whom reside in the City of San Clemente.
The Organization is seeking:
Senior Partner Status
Has the Organization been granted partnership status in the past? YES If yes, what year? What level? Senior
GENERAL INFORMATION
Name: San Clemente Aquatic Team Federal Tax ID#: 33-0112862 Main Contact: Jason York CA Domestic Non-Profit#: CA #
E-Mail: Primary Phone:
Address: Alternate Phone:
Years serving San Clemente: 48
Sport/Activity: Swimming Ages Served: 5-19
$77$&+0(17
APPLICATION FOR AQUATICS PARTNERSHIP STATUS
CITY OF SAN CLEMENTE PAGE 2
PROGRAM INFORMATION
PRIMARY SEASON INFORMATION
Primary Season Dates: Year-round
# Participants Registered Last Year: 344 % San Clemente residents: 90% # Participants Anticipated This Year: 350 % San Clemente residents: 90% Do players tryout based on skill? Yes
% Participation in recreation-based program: 35%
% Participation in skill-based (Club, Select, etc.) program: 65% Are players guaranteed minimum swim time? No
If yes, how much and explain?
Itemize Costs to Participants (including required equipment purchase – attach pages as needed):
Monthly dues: $105-$220; $100 Team Registration; $77 USA Swimming Registration; group equipment varies. All swimmers need kickboard and fins. Advanced groups also need snorkel, hand paddles.
SECONDARY SEASON INFORMATION
Secondary Season Dates: NA
# Participants Registered Last Year: % San Clemente residents:
# Participants Anticipated This Year: % San Clemente residents:
Do players tryout based on skill? ܆ Yes ܆No
% Participation in recreation-based program:
% Participation in skill-based (Club, Select, etc.) program:
Are players guaranteed minimum swim time? ܆Yes ܆ No
If yes, how much and explain?
Itemize Costs to Participants (including required equipment purchase – attach pages as needed):
APPLICATION FOR AQUATICS PARTNERSHIP STATUS
CITY OF SAN CLEMENTE PAGE 3
ORGANIZATION STRUCTURE
List the programs and/or sub-divisions offered by your organization:
Title # of
Participants
% San Clemente
Residents
Cost to
Participate
Skills/Tryout
Based?
Team Swimmers 344 90% $105-$220/monthly YES
% ܆ Yes ܆ No
% ܆ Yes ܆ No
% ܆ Yes ܆ No
% ܆ Yes ܆ No
% ܆ Yes ܆ No
% ܆ Yes ܆ No
How are the following activities performed:
BOARD OF DIRECTORS: = Volunteer
COACHES: Paid
COORDINATORS: = Volunteer
**All applicants must fill out Attachment “A” to provide detailed budget information.
How does your organization select/place swimmers on each team/group during the primary and secondary seasons? Is there any carry-over of swimmers to the same team for the next season? SCAT is a year-round swim team. Swimmers are placed in groups according to age and skill. For safety reasons, all swimmers must be able to swim across the pool freestyle. There is a carry-over from year to year as the swimmers move through our structure. Our entry level begins with Mini-Tritons > Bronze Group > Silver Group> Gold Group> Platinum Group> Senior Group> National Group; we also have a FitPrep Group for seasonal swimmers trying to prepare for their high school sports. Per city instructions, we are not a swim lesson program.
Describe the expectations of parents and/or participants in the form of volunteering (including tasks, number of hours, and if there is a monetary donation expected)? Is there a penalty for non-volunteers? Families with swimmers in Silver, Gold, Platinum, Senior and National groups have 20 service hours per year.
Families with swimmers in our non-competitive groups, Bronze and FitPrep do not have service hours. Families will incur a penalty for non-participation of service hours. That fee is $50/hour. Families have numerous team event opportunities to volunteer and earn service hours.
Describe what circumstance an interested participant would be denied acceptance into your program.
If the child cannot swim and needs to attend swim lessons, they would be denied participation on the swim team and referred to city programming.
Does your organization offer camps, clinics, or, private lessons? YES - Clinics If yes, list times, dates, and cost(s) to participants. **We currently have no plans to host any of the above, but will plan to host a clinic in the future. Currently, cost are unknown, but would range between $100 - $200 for a 4 hour clinic, depending on the experience and “celebrity” of the clinician.
APPLICATION FOR AQUATICS PARTNERSHIP STATUS
CITY OF SAN CLEMENTE PAGE 4
Does your organization offer programs for the disabled and/or an inclusive program? Yes If yes, describe program and include times, dates and costs to participants.
We are inclusive of any child that can meet the minimum swim requirements. In addition, we currently have a coach becoming “para-athlete” certified so that we can also be inclusive of those who cannot meet the minimum swim requirements.
Does your organization host meets? Yes
If yes, how many and what’s the (%) of non-resident teams? We host three (3) competitions each year and all teams other than SCAT are non-residents.
What percentage of meets are held outside of San Clemente? All, with the exception of the meets we host.
90%
Does your organization compete against out of area/non-resident teams? Yes What percentage of meets are held against out of area teams? 100 % List all other organizations with which your teams compete/participate in? USA Swimming sanctioned meets only.
SCHOLARSHIP PROGRAMS
Does your organization provide scholarships and/or reduced rate for low-income families? Yes
If yes, provide the number of full scholarships each season, the amount per child, and the criteria for awarding the scholarship below.
# Full Scholarships Scholarship Amount/Child Scholarship Criteria
PRIMARY
Swimmer pays 20%/Team funds
80% of monthly dues.
To qualify for the Outreach Athlete Registration,
the athlete's family must meet the eligibility
requirements of at least one of the following:
◊Calworks ◊ Covered California/Medi-Cal ◊
Homeless Coalition ◊ Section 8 Housing ◊ SNAP ◊
Family income at or below the state poverty level ◊
Individual Free School Lunch Program *
SECONDARY
Number of Partial Scholarships/Reduced Rates Primary Season: We currently have 1 scholarship athlete.
Number of Partial Scholarships/Reduced Rates Secondary Season:
Discount amount per child: $2,112/Year
APPLICATION FOR AQUATICS PARTNERSHIP STATUS
CITY OF SAN CLEMENTE PAGE 5
Reduced Rate Criteria:
ADDITIONAL ORGANIZATIONAL INFORMATION
Does your organization have a current certificate of insurance and endorsements? Yes Has your organization’s insurance ever lapsed? No
If yes, list date(s) and brief explanation.
Has your organization been the subject of any investigation (past or pending) by any government or administrative agency, whether at the City, County, State or Federal level? No If yes, list date(s) and brief explanation.
Is your organization up to date on all outstanding balances with the City? YES If no, list current account balance and anticipated date of receipt of payments? Has your organization demonstrated a history of adherence to City rules, policies and allocations? Please explain.
Absolutely. We strive to be a good partner and represent San Clemente in a positive manner.
Please describe your organization’s philosophy.
San Clemente Aquatics emphasizes quality in coaching and challenging individual training. This gives our athletes the opportunity to develop a strong work ethic, life skills, as well as athletic ability and a positive and healthy attitude to achieve their highest potential in a safe environment.
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Please tell us how your organization is going to have a symbiotic relationship with the City.
We are San Clemente. Our team was established in San Clemente in 1974 and we are proud to be a partner. We submit permits in a timely fashion, we pay ahead of our rental use and the expectation is the relationship should improve each season.
If your organization was selected as a Senior or Junior Partner, please tell us what benefits you would provide back to your organization and the community.
To the organization we provide quality coaching that teaches life skills and an environment that creates life-long friends. Our team is a family. To the parents and community, we provide a safe outlet for our youth to exercise, stay fit, explore their talents, compete to their full potential, stay out of trouble and learn time management skills that will help them in the future. Swimmers always top the GPA rankings of high school student athletes teams.
If your organization was denied partnership, please describe what hardships your organization would encounter.
If we were denied Senior Partnership, we would not be able to continue the team (at the Aquatic Center). Nonpartnership rental rates would make monthly dues prohibitive and outside of most family’s recreation budget.
PLEASE ATTACH ALL OF THE FOLLOWING:
All items on the checklist provided below must be submitted in order to consider your application complete.
Incomplete applications will not be considered.
o Proof of federal non-profit status and CA domestic non-profit status (Kym) o Program objectives, philosophy or mission statement
o List of current board members; including name, position, and contact information o Articles, bylaws and other charter documents
o A program budget (Use Attachment “A” for detailed budget or supply your own organization’s format) o Profit/loss statement or audited financial statement
o Last THREE years of tax returns for San Clemente sports program; if part of a district, regional, or nationally based organization the City is requesting tax and/or financial information that is sent to the larger Parent organization.
o Last primary season’s game/meet schedules including number of teams and game/meet locations o Player registration record, including addresses for Primary and Secondary Seasons o Current Certificate of liability insurance and endorsement letter