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Attachment 2
RESOLUTION NO. _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN CLEMENTE, CALIFORNIA, AMENDING CITY
COUNCIL POLICY AND PROCEDURE 1201-11 (COUNCIL
MEETING AND OPERATING PROCEDURES) TO INCLUDE
POLICIES FOR THE ELECTION OF MAYOR AND MAYOR
PRO TEMPORE AND APPOINTMENTS TO CITY
COMMISSIONS AND COMMITTEES
WHEREAS, City Council Policy and Procedure 1201-11 (the “Policy”) contains the policies and procedures for City Council Meetings and Council Operating Procedures, including the election of Mayor and Mayor Pro Tempore; and WHEREAS, Section 4.1.1 of the Policy provides that Rosenberg’s Rules of Order shall guide Council proceedings; and
WHEREAS, Rosenberg’s Rules contain no specific procedures applicable to the nomination and election of Council officers or Council appointments to City Commissions or Committees; and
WHEREAS, the City Council wishes to adopt clear, concise, and simple rules of procedure for these elections and appointments.
NOW, THEREFORE, the City Council of the City of San Clemente does hereby resolve as follows:
Section 1. Section 4.2 of City Council Policy 1201-11 is hereby amended to read as shown in Exhibit “A” hereto.
Section 2. Section 4.8 is hereby added to Council Policy 1201-11 to read as shown in Exhibit “A” hereto.
Section 3. The City Clerk Shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this _____ day of ____________________, _______.
ATTEST:
___________________________ __________________________
City Clerk of the City of Mayor of the City of San
San Clemente, California Clemente, California
55452.01100\40998495.2
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, Laura Campagnolo, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. _________ was adopted at a regular meeting of the City Council of the City of San Clemente held on the _____ day of January, 2023, by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. __________________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
_________________________
City Attorney
55452.01100\40998495.2
Attachment A
(Amendments to Policy 1201-11)
4.2 Election of Mayor and Mayor Pro Tempore and Council Appointments and Roles of Those Offices
4.2.1 At the first Regular City Council meeting in December of each year, the Council shall elect from its members a
Mayor and Mayor Pro Tempore. The new Mayor and
Mayor Pro Tempore shall assume office immediately
upon election. (Note: Commissions and Committees
shall elect from its members a Chairperson and Vice
Chair at its first regular meeting occurring after Council completes its annual appointment process for
Commission and Committee members and those
members assume office.) The process for electing
Mayor and Mayor Pro Tempore and for electing
Commission and Committee Chairs and Vice-Chairs
shall be as follows:
4.2.1.1 The nomination/election of the Mayor or Chair is conducted by the City Clerk or staff. Once the
new Mayor or Chair is elected, that member of
the Council or body immediately presides and
conducts the vote on Mayor Pro Tempore or
Vice-Chair.
4.2.1.2 The method of nomination in this respect is an
"open nomination" solely by and from within the
membership of the presently-seated City
Council or City body. Nomination cannot be
accepted from members of the public.
4.2.1.3 No "second" is required for nomination,
although sometimes one or more members will
"second" a nomination to indicate endorsement.
4.2.1.4 In no event may any one member nominate
more persons than there are offices to fill in the
respective selection.
4.2.1.5 When it appears that no one else wishes to
make a nomination, the chair of the meeting
asks one (1) final time if there are additional
nominations. If there is a no response, the chair
then declares..."the nomination for Mayor or
Mayor Pro Tempore, Chair or Vice-Chair as
applicable is closed."
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4.2.1.6 It is unnecessary to have a motion to officially close the nomination; yet, if such a motion is
made, that motion then requires an affirmative
2/3rd vote of the members present [4 or 5]. After
nominations are closed, a majority vote is
required to re-open it.
4.2.1.7 Nominees are voted on in the order in which
they are nominated. As soon as one of the
nominees receives a majority vote of those
members participating in the voting, the Mayor
or Chair then declares that person elected to
that respective office, and no vote is taken on
the remaining nominee(s).
4.2.1.8 Rounds of voting shall continue in succession
until one nominee is elected.
4.2.2 The Mayor and Mayor Pro Tempore shall serve a oneyear term at the pleasure of the Council majority.
4.2.3 The Mayor shall act as the primary spokesperson and official representative of the City Council, unless such responsibility is delegated by the Mayor, or otherwise
assigned by a majority of the City Council.
4.2.4 The Mayor shall preside at all regular, adjourned regular, special and emergency meetings of the City Council,
including joint meetings with commissions and
committees and closed sessions.
* * *
4.8 Nomination and Vote on City Council Appointments to City Commissions and Committees
Council votes on appointments to City Commission and
Committees shall be according to the procedure for election of Mayor and Mayor Pro Tempore set forth in Section 4.2 above.