AGENDA REPORT
CITY OF SAN CLEMENTE
City Council Meeting
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
Meeting Date: 9/20/2022 Agenda Item: 4F
Department: Public Works
Prepared By: Amir K. Ilkhanipour, Principal Civil Engineer Subject:
CONSTRUCTION CONTRACT AWARD TO CHELOLETTY ENGINEERING FOR THE CITYWIDE CATCH BASINS REHABILITATION, CIP PROJECT NO. 21001
Fiscal Impact:
Yes. The estimated total construction cost of $178,000 is within the available approved project budget of $180,000 from the Storm Drain Depreciation Reserve fund, CIP Project No. 21001.
Summary:
Staff recommends approval of a construction contract with Cheloletty Engineering, in the amount of $148,600 (i.e. base bid and selected alternate items), for the Citywide Catch Basin Rehabilitation.
Background:
Catch basins are vital components of the storm drain systems throughout the City. Some of these catch basins are in need of repair to improve their useful life and prevent flooding. The proposed project will replace and reconstruct existing catch basins decks, sidewalks, curb and gutter within the catch basin repair areas at various locations in the City of San Clemente.
On July 19, 2022, City Council rejected all bids and directed staff to revise the bid package and re-bid the project (Attachment 2). A new bid package for the Citywide Catch Basin Rehabilitation project was re-advertised for competitive bidding on the PlanetBids website. The new bid package included alternative bid items that could be added to the base bid, at the City’s discretion, at the time of contract award. Four bids were received on August 23, 2022, ranging from $123,000 to $198,900 (i.e. base bid), as shown on Attachment 3. The lowest responsive bidder was Cheloletty Engineering of Villa Park, California, at $123,000.
Based on the low base bid and selected alternate bid items, the construction cost is estimated as follows:
Construction Management, Administration $15,000
Construction Contract 148,600
Contingency (10%) 15,000
Total Estimated Construction Costs $178,600
As required by City Policy and State Law, the Contractor will be required to provide performance and payment bonds simultaneously with execution of the construction contract (Attachment 4). Project plans and specifications are on file in the City Clerk's Office.
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ATTACHMENT 3
Meeting Date: 9/20/2022 Agenda Item: 4F
Plan and Policy Consistency:
The project is consistent with the following General Plan Goals and Policies:
· Urban Design - Maintenance Goal: Achieve a sustained level of maintenance and improvement of properties, buildings, landscaping and infrastructure that protects values, encourages additional public and private investments and promotes San Clemente’s high quality of life. · Policy UD-4.06. Maintenance of Infrastructure and Public Realm. As resources allow, we maintain and where appropriate, improve infrastructure and the public realm, including landscaping, sidewalks, signage, furniture and other streetscape elements.
Council Strategy:
The project is consistent with Council Strategy 3 - Update and maintain infrastructure that reflects best available technology and service in that the projects maintains City infrastructure.
Recommended Actions:
Staff Recommendation
Approve, and authorize the Public Works Director/City Engineer to execute, Contract No. ______, by and between the City of San Clemente and Cheloletty Engineering, in the amount of $148,600, for the Citywide Catch Basin Rehabilitation, CIP Project No. 21001.
Attachment:
1. Location Map
2. Staff Report dated July 19, 2022
3. Bidders' List
4. Contract
Notification:
None.
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