ATTACHMENT 3
FIRST AMENDMENT TO
PROFESSIONAL CONSULTANT SERVICES AGREEMENT FOR
AVENIDA PICO BIKEWAY IMPROVEMENTS PROJECTS
This First Amendment to Professional Consultant Services Agreement for Avenida Pico Bikeway Improvements Projects (this “First Amendment”) is made and entered into on this ____day of ________, 20__, by and between the CITY OF SAN CLEMENTE, a California municipal corporation (“City”), and Stantec Consulting Services, Inc. (“Consultant”).
R E C I T A L S:
A. City and Consultant entered into that certain Professional Consultant Services Agreement for Avenida Pico Bikeway Improvements Projects, Project No. 17337 and No. 18325 (the “Agreement”) on December 15, 2020 .
B. City and Consultant desire to amend the Agreement in the manner provided herein.
C O V E N A N T S:
Section 3.1 of the Agreement is hereby amended to extend the Term of the Agreement to December 31, 2023.
Section 3.3 of the Agreement is hereby amended by increasing the total compensation from Three Hundred Sixty Seven Thousands and Four Hundred and Three Dollars ($367,403) to Three Hundred Eighty Three Thousands and Nine Hundred and Three Dollars ($383,903).
Consultant shall also perform those services described in Exhibit “A” to this First Amendment, which is attached hereto and incorporated herein by this reference.
Except as expressly amended by this First Amendment, the remaining portions of the Agreement shall remain in full force and effect.
ATTACHMENT 3
IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to be duly executed on the respective dates set forth opposite of their signatures.
CITY OF SAN CLEMENTE
By:________________________________
ATTEST: Its:_______________________________
______________________________ Dated: ____________________, 20____ CITY CLERK of the City of
San Clemente, California
APPROVED AS TO FORM:
BEST BEST & KRIEGER
____________________________
City Attorney
APPROVED AS TO AVAILABILITY
OF FUNDING:
________________________________
Finance Authorization
Stantec Consulting Services Inc.
(“CONSULTANT”)
By:_____________________________
Its:_____________________________
Dated: __________________, 20___
ATTACHMENT 3
EXHIBIT “A”
Stantec Consulting Services Inc.
38 Technology Drive, Suite 200, Irvine CA 92618-5312
March 1, 2023
File: 204281034
Attention: Mr. Ryan Kim, PE
City of San Clemente
Department of Public Works
910 Calle Negocio
San Clemente, CA 92673
Transmitted via email to [email protected]
Dear Mr. Kim,
Reference: Proposal to Revise the Traffic Analysis Memorandum for the Avenida Pico Bikeway Improvements Project 1 to include the City’s Housing Element Update Stantec Consulting Services Inc. (Stantec) appreciates the opportunity to provide you with this proposal to revise the Avenida Pico Bikeway traffic analysis based on update of the Housing Element for the City of San Clemente, California. We have confirmed, based on review of a previous traffic study prepared by the County for the Los Patrones extension, that a traffic model run is not required to develop the updated traffic forecasts within the Avenida Pico Bikeway study area. The City has provided Stantec with the San Clemente Housing Element Update Transportation Impact Study, June 2021, from which a 7% traffic volume growth factor has been derived for use in updating forecasts for the revised Avenida Pico Bikeway Improvements Project 1 traffic analysis. We have obtained concurrence from the City on this traffic growth factor through previous meetings and discussion. Based on the above, we have prepared the attached Scope of Work and Fee Estimate (Attachment A) for your consideration.
Thank you for the opportunity to assist you with this very important project for the City of San Clemente.
Feel free to contact Keith or Jeff if you have any questions or would like to discuss our proposal in greater detail. This proposal is valid for 90 days.
Sincerely,
Stantec Consulting Services Inc.
Keith Rutherfurd TE Jeff Wilkerson PE
Principal Senior Associate
Phone: (949) 322-8196 Phone: (949) 929-1449
[email protected] [email protected] Attachment: Attachment A – Scope of Work, Schedule, and Fee Estimate c. Zak Ponsen, City of San Clemente
Keith Rutherfurd, Stantec
ATTACHMENT A
SCOPE OF WORK, SCHEDULE, AND FEE ESTIMATE
PROPOSAL TO REVISE THE TRAFFIC ANALYSIS MEMORANDUM FOR THE AVENIDA PICO BIKEWAY IMPROVEMENTS PROJECT 1 TO INCLUDE THE CITY’S HOUSING ELEMENT UPDATE Project Understanding
The City of San Clemente is updating the Housing Element of the current adopted General Plan, which includes a list of potential rezone sites. These sites may, in the future, be rezoned to add an overlay that allows housing development which would add up to 2,481 dwelling units. This work effort involves revising the existing Avenida Pico Bikeway Improvements Project 1 traffic analysis based on future traffic volumes resulting from the additional dwelling units included in the Housing Element update.
For this work effort, Stantec will use a growth factor derived from the San Clemente Housing Element Update Transportation Impact Study, June 2021, to increase existing General Plan volume forecasts to include Housing Element update volumes. Based on review of the housing element update traffic study, a 7% growth rate has been approved through discussion with the City.
Scope of Work
I. The update of the Avenida Pico Bikeway Improvements Project 1 traffic analysis will consist of the following tasks:
a. Update the 2035 General Plan No-Project and Project Alternatives 2 and 3 improvement scenarios ICU/LOS and queuing analyses (Alternative 1 is to be deleted), based on the updated (factored) traffic forecasts.
b. Revise the report text, figures, and tables, as needed based on the revised analysis. c. An additional 40 hours to be used for project management, meetings, coordination, and additional design efforts.
Schedule
Task I of the scope of work described above would be completed in approximately four weeks after receiving authorization to proceed.
Fee
We will provide the services outlined in the above Scope of Work for a fee of $16,500 as shown in the table below with payments in accordance with the current Professional Consultant Services Agreement for the design of Avenida Pico Class 1 bike/ped project, City Project Number 17337 (December 2020). All other items and conditions of the original Agreement shall remain in full force and effect.
Task Fee
Housing Element Design Change Order $8,500
Additional Project Management/Meetings $8,000
Total Amount $16,500
Exclusions
The above scope of work specifically excludes the following:
a. Collection of existing condition traffic counts
b. Model runs and analysis
c. Conceptual or final geometric design (except for updating Avenida Pico Project Alts. 2 and 3)