AGENDA REPORT
CITY OF SAN CLEMENTE
City Council Meeting
Meeting Date: 9/6/2022 Agenda Item: 4F
Department: Public Works
Prepared By Masako Hennequin, Associate Civil Engineer
Subject:
APPROVAL OF CONSTRUCTION CONTRACT FOR FY 2023 PAVEMENT PRESERVATION PROGRAM, CIP PROJECT NO. 23303 WITH PALP INC. DBA EXCEL PAVING COMPANY Fiscal Impact:
Yes. The estimated total project cost of $249,950 is within the total approved budget amount of $250,000 (Account Number 001-416-45730-000-23303).
Summary:
Staff recommends that the City Council approve a construction contract with Palp Inc. DBA Excel Paving Company in an amount not to exceed $238,550 for the purpose of constructing FY 2023 Pavement Preservation Program, CIP Project No. 23303.
Background:
This project consists of asphalt concrete pavement repair to include cold milling and asphalt installation, utility manhole adjustments on various streets within the Forester Ranch area to prepare for next year’s slurry seal program. (See Location Map in Attachment 1) Discussion:
Bids were opened on August 11, 2022 and the results are presented on the Bidders List (Attachment 2). Bids ranged from $238,550 to $637,000, and the lowest responsive bidder was Palp Inc. DBA Excel Paving Company with a bid amount of $238,550.
Project cost summary is as follows:
Construction $238,550
Management & Inspection (approx. 1%) 2,400
Project Contingency (approx. 4%) 9,000
Estimated Total Project Cost $249,950
Plan and Policy Consistency:
The project is consistent with the following General Plan Goals and Policies:
· Urban Design - Maintenance Goal. Achieve a sustained level of maintenance and improvement of properties, buildings, landscaping and infrastructure that protects property values, encourages additional public and private investments and promotes San Clemente’s high quality of life.
· Policy UD-4.06. Maintenance of Infrastructure and the Public Realm. As resources allow, we maintain and where appropriate, improve infrastructure and the public realm, CITY OF SAN CLEMENTE Page 1 of 2 Printed on 9/1/2022
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Meeting Date: 9/6/2022 Agenda Item: 4F
allow, we maintain and where appropriate, improve infrastructure and the public realm, including landscaping, sidewalks, signage, furniture and other streetscape elements.
In addition, the project is consistent with the FY 2022-23 Annual Budget and Capital Improvement Program (CIP) in that the project is an approved CIP project.
Council Strategy:
The project is consistent with Council Strategy 3 - Update and maintain infrastructure that reflects best available technology and service - in that the project will maintain City infrastructure.
Recommended Actions:
STAFF RECOMMENDS THAT the City Council:
1. Approve the plans and specifications for FY 2023 Pavement Preservation Program, CIP Project No. 23303; and
2. Approve and authorize the Public Works Director/City Engineer to execute, Contract No. C22- 51, by and between the City of San Clemente and Palp Inc. DBA Excel Paving Company in the amount of $238,550, for FY 2023 Pavement Preservation Program, Project No. 23303 Attachment:
1. Location Map
2. Bidders List
3. Contract
Notification:
None
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