RESOLUTION NO. 23-15
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA, AMENDING CITY COUNCIL POLICY AND PROCEDURE 1201-13 (USE
OF CITY LETTERHEAD) TO INCLUDE POLICIES FOR PRESS RELEASES WHEREAS, City Council Policy and Procedure 1201-13 (the “Policy”) contains the policies and procedures for Use of City Letterhead; and WHEREAS, the City Council wishes to adopt clear, concise, and simple rules of procedure for use of City letterhead for letters, press releases, resident correspondence and all other forms of communication that infers City Council or City of San Clemente support or opposition.
NOW, THEREFORE, the City Council of the City of San Clemente does hereby resolve as follows:
Section 1. Section 4.0, Subsection 4.2 and Section 4.4 of City Council Policy 1201- 13 are hereby added to read as shown in Exhibit “A” hereto.
Section 3. The City Clerk Shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this _____ day of ____________________, _______.
ATTEST:
___________________________ __________________________
City Clerk of the City of Mayor of the City of San
San Clemente, California Clemente, California
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. _________ was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, _________, by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. __________________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
_________________________
City Attorney
Attachment A
(Amendments to Policy 1201-13)
4.0 Policy
4.1 Councilmembers may use City of San Clemente letterhead and stationary for official City business consistent with policies and positions which have been approved by the City Council. All Council correspondence written with City resources (letterhead, typing Staff report, postage, etc.) will reflect the position of the full Council, not individual Councilmember’s positions. All Councilmember correspondence using City resources will be copied to the full Council and the City Clerk.
4.2 Letters, press releases, resident correspondence and all other forms of communication, including electronic and social media, that infers City Council orppositi City of on, as the case may be, shall only be issued following a majority vote of San Clemente support, or the City Council, or with specific reference to an adopted City ordinance or resolution.
4.3 City Councilmembers will be provided individual stationary for use of communications reflecting their personal positions, not the position of the full Council.
These communications will be prepared by the individual Councilmembers.
Councilmembers may utilize the City’s outgoing mail service.
4.4 When a member of the City Council is issuing communication unilaterally, language in the correspondence shall clearly indicate that the support or opposition is that of the individual Councilmember and may not represent the full body of the City Council or official City policy. Councilmembers shall be mindful of all legal and ethical constraints in issuing communications.
4.5 The City Manager’s office will coordinate the typing of correspondence for communications reflecting the position of the full Council.