San Clemente City Council
April 18, 2023

910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
Council Chambers
Mayor Duncan
Mayor Pro Tem Knoblock
Councilmember Cabral
Councilmember Enmeier
Councilmember James
5:00 p.m. - Closed Session
6:00 p.m. - Business Meeting

CITY OF SAN CLEMENTE
Tuesday, April 18, 2023
City Council
Regular Meeting Agenda
Information concerning City Council Meeting protocols and procedures is contained at the end of this agenda.

RULES FOR ADDRESSING COUNCIL
• Members of the public may address the City Council on matters within the jurisdiction of the City of San Clemente.
• If you wish to address Council, please complete one of the blue speaker cards located at the entrance to the Council Chambers and turn it in to the City Clerk or Deputy City Clerk. • Persons wishing to address Council concerning an agendized item will be invited to address Council during the time that Council is considering that particular agenda item.

Persons wishing to address Council concerning a non-agendized issue will be invited to address Council during the “Oral Communications” portion of the meeting. • When invited by the Mayor, please step to the podium, and if you wish, state your name and the City in which you reside, and make your presentation. Please limit your presentation to three minutes.

MISSION STATEMENT
The City of San Clemente, in partnership with the community we serve, will foster a tradition dedicated to:

Maintaining a safe, healthy atmosphere in which to live, work and play; Guiding development to ensure responsible growth while preserving and enhancing our village character, unique environment and natural amenities; Providing for the City’s long-term stability through promotion of economic vitality and diversity…
Resulting in a balanced community committed to protecting what is valued today while meeting tomorrow’s needs.

1 City Council Regular Meeting Agenda April 18, 2023
CLOSED SESSION (5:00 P.M.)
A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
AUTHORITY: GOVERNMENT CODE SECTION 54956.9(a), (d)(1)
Number of Cases: 2
CASE NAME: Laura Ferguson v. City of San Clemente, et al.

Orange County Superior Court Case No. 30-2021-01221022-CU-WM-CJC CASE NAME: American Medical Response West v. Cal. Dept. of Health Care Services, et al.

Sacramento County Superior Court Case No. 34-2021-80003757 B. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION AUTHORITY: GOVERNMENT CODE SECTION 54956.9(a), (d)(2)
Number of Cases: 2
US Navy CERCLA claim - arising out of operation of a skeet shooting range and alleged lead contamination on federal property.

Pickleball Court Nuisance Claim - claims of private and public nuisance, failure to notice, CEQA violation and injunction arising out of pickleball courts at San Gorgonio Park.

BUSINESS MEETING (6:00 P.M.)

CALL TO ORDER
INVOCATION – Pastor Mike Fanning, Heritage Christian Fellowship

PLEDGE OF ALLEGIANCE

ROLL CALL

1. Special Presentations
A. Presentation of Commendation - San Clemente Historical Society 50th Anniversary
Presentation of Commendation to Larry Culbertson, President and Katie Potts, Vice President, of the San Clemente Historical Society, in honor of their 50th Anniversary.

B. Presentation of Proclamation - San Clemente Elks Club - Youth Week Presentation of Proclamation to San Clemente Elks Club, proclaiming May 1-7, as Youth Week.

C. March Update on the Homeless Issue

2 City Council Regular Meeting Agenda April 18, 2023

2. Oral Communications (Part 1)
Members of the audience who wish to address Council on matters that are within the jurisdiction of the City of San Clemente, but not separately listed on the agenda, may do so during the Oral Communications portion of the meeting. Speakers may address Council once during either Oral Communications Part 1 or Part 2. A total time limitation of 30 minutes is allocated for Oral Communications Part 1, with each speaker being allotted 3 minutes in which to give his or her presentation. Speaker order is determined by the order in which speaker cards are provided to the City Clerk or Deputy City Clerk at the meeting. Speakers that cannot be accommodated during Oral Communications Part 1 will be invited to address Council during Oral Communications Part 2, which appears on this agenda as Item No. 10. When invited by the Mayor, please step to the podium, and if you wish, state your name and the City in which you reside, and make your presentation. Subject to very limited exceptions, Council is not permitted to discuss or take action on items that do not appear on the agenda.

3. Motion waiving reading in full of all Resolutions and Ordinances

4. Consideration of agendizing items requiring immediate action Any items agendized will be considered under New Business, unless otherwise determined by a majority vote of the City Council.

5. Closed Session Report - City Attorney

6. Consent Calendar
All items listed on the Consent Calendar are considered to be routine and will be enacted by one motion without discussion unless Council, Staff, or the public requests removal of an item for separate discussion and action.

A. City Council Minutes
Staff Recommendation:
(1) APPROVE THE CITY COUNCIL REGULAR MEETING MINUTES OF APRIL 4, 2023.

B. Commission/Committee Minutes
Staff Recommendation:

Receive and file the following:
(1) DESIGN REVIEW SUBCOMMITTEE REGULAR MEETING MINUTES
OF MARCH 15, 2023.
(2) PLANNING COMMISSION REGULAR MEETING MINUTES OF MARCH 22, 2023.

3 City Council Regular Meeting Agenda April 18, 2023
C. Warrant Register
(1) APPROVE WIRE TRANSFER NOS.
2818 THROUGH 2823 AND WARRANT NOS.
587154 THROUGH 587285, PAID ON
3-24-23, IN THE AMOUNT OF $1,307,757.39
(2) APPROVE WIRE TRANSFER NOS.
2824 THROUGH 2825 AND WARRANT NOS.
587286 THROUGH 587413, PAID ON
3-31-23, IN THE AMOUNT OF $1,165,743.86
(3) APPROVE WIRE TRANSFER NOS.
2826 THROUGH 2832 AND WARRANT NOS.
587414 THROUGH 587570, PAID ON
4-7-23, IN THE AMOUNT OF $3,068,362.11
TOTAL WARRANT REGISTER $5,541,863.36
Payroll Register
WARRANT NO. 900, AUTOMATIC DEPOSIT
ADVISES 84611 THROUGH 84886, FOR
THE PERIOD 3-6-23 THROUGH 3-19-23, PAID
ON 3-24-23, IN THE AMOUNT OF $442,144.22
AUTOMATIC DEPOSIT ADVISES 84887
THROUGH 85175, FOR THE PERIOD
3-20-23 THROUGH 4-2-23, PAID
ON 4-7-23, IN THE AMOUNT OF $461,618.92
TOTAL PAYROLL REGISTER $903,763.14
D. CONTRACT AMENDMENT - HOUSING ELEMENT REZONING PROGRAM Staff Recommendation
Approve, and authorize the City Manager to execute, Amendment No. 1 to Contract No. AC-1099, by and between the City of San Clemente and Precision Civil Engineering, providing for the Housing Element Rezoning Program. This amendment increases the contract amount from $50,000 to $122,900 (an increase of $72,900).

4 City Council Regular Meeting Agenda April 18, 2023
E. GRANT FUNDING APPLICATION - CERTIFIED LOCAL GOVERNMENT GRANT TO UPDATE THE 2006 HISTORIC RESOURCES SURVEY
Staff Recommendation
Adopt Resolution No. 23-18 entitled A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SAN CLEMENTE, CALIFORNIA, AUTHORIZING

SUBMITTAL OF AN APPLICATION TO THE CALIFORNIA OFFICE OF

HISTORIC PRESERVATION FOR A CERTIFIED LOCAL GOVERNMENT
GRANT TO UPDATE THE 2006 HISTORIC RESOURCES SURVEY BY

CONDUCTING A FIELD SURVEY OF PREVIOUSLY IDENTIFIED HISTORIC

PROPERTIES AND UPDATING THEIR ASSOCIATED DEPARTMENT OF
PARKS AND RECREATION (DPR) FORMS.

F. GROUND EMERGENCY MEDICAL TRANSPORTATION PROGRAM

PARTICIPATION
Staff Recommendation
Approve, and authorize the City Manager to initiate participation in the Public Providers Ground Emergency Medical Transport Intergovernmental Transfer Program.

G. FINAL PARCEL MAP 2020-121, 411 AVENIDA VICTORIA, DUPLEX

CONDOMINIUM SUBDIVISION
Staff Recommendation

1. Accept on behalf of the City of San Clemente, the water rights as dedicated.

2. Approve the Final Parcel Map 2020-121 as it conforms to the requirements set forth in the Subdivision Map Act and the previously approved Tentative Parcel Map.

3. Authorize, and direct the Public Works Director/City Engineer to execute the Final Parcel Map.

4. Authorize, and direct the City Clerk to execute and submit the Final Parcel Map for recordation with the County of Orange Recorder’s Office.

5 City Council Regular Meeting Agenda April 18, 2023
H. GRANT FUNDING APPLICATION AND 20% MATCH FOR THE PICO AND

SAN CLEMENTE OUTLETS CORRIDOR RUNOFF TREATMENT
Staff Recommendation
Adopt Resolution No. 23-19 entitled A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SAN CLEMENTE, CALIFORNIA, AUTHORIZING AN APPLICATION FOR FUNDS FOR THE ENVIRONMENTAL CLEANUP, TIER 1

GRANT PROGRAM UNDER ORANGE COUNTY LOCAL TRANSPORTATION
ORDINANCE NO. 3 FOR THE PICO AND SAN CLEMENTE OUTLETS
CORRIDOR RUNOFF TREATMENT PROJECT.

I. RESCIND WATER SHORTAGE LEVEL 2 WATER ALERT, RESOLUTION NO. 22-27
Staff Recommendation
Adopt Resolution No. 23-20 entitled A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SAN CLEMENTE, CALIFORNIA, RESCINDING WATER SHORTAGE LEVEL 2 WATER ALERT, RESOLUTION NO. 22-27.

J. APPROVAL OF TRABUCO CANYON WATER DISTRICT (TCWD)

WITHDRAWAL AND CONTINUED SERVICES AGREEMENT WITH SOUTH

ORANGE COUNTY WASTEWATER AUTHORITY (SOCWA)
Staff Recommendation

1. Approve, and authorize the Utilities Director to execute, Contract No. C23-17, A Continued Services Agreement, by and between the City of San Clemente and South Orange County Wastewater Authority, authorizing the Trabuco Canyon Water District withdrawl and the Continued Services Agreement with South Orange County Wastewater Authority.

2. Adopt Resolution No. 23-21 entitled A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA, APPROVING

TRABUCO CANYON WATER DISTRICT (TCWD) WITHDRAWAL AND

CONTINUED SERVICES AGREEMENT WITH SOUTH ORANGE COUNTY
WASTEWATER AUTHORITY.

6 City Council Regular Meeting Agenda April 18, 2023

7. Public Hearings
The Public Hearing process includes a staff presentation, a presentation by the applicant not to exceed ten (10) minutes, and public testimony (not to exceed three minutes per speaker). Following closure of the Public Hearing, the City Council will respond to questions raised during the hearing, discuss the issues, and act upon the matter by motion.

None.

8. Unfinished Business
None.

9. New Business
A. CITY COUNCIL CONSIDERATION AND DIRECTION ON THE NORTH BEACH

PLACEMAKING PLAN
(Agendized by Council at the March 27, 2023 Special City Council meeting.) Staff Recommendation
1 Provide specific direction to the City Manager on next steps including, which sections of the plan should be included in the final Placemaking Plan, if any of the sections should be implemented immediately, and direction to provide an action plan with anticipated timelines that include the appropriate financial approvals necessary to implement the plan.

2. Receive and file the Administrative Report dated April 18, 2023, and on file with the City Clerk.

B CONSIDERATION OF CITY COUNCIL MEETING SCHEDULE
MODIFICATIONS FOR THE REMAINDER OF 2023
(Agendized at the April 4, 2023 City Council meeting by Councilmember Cabral, with the support of Council.)
Staff Recommendation

1. Determine whether or not to cancel or reschedule the Regular City Council meeting of September 19, 2023.

2. Cancel the City Council meeting of November 21, 2023.

3. Determine whether or not to cancel or reschedule the Regular City Council meeting of December 19, 2023.

7 City Council Regular Meeting Agenda April 18, 2023
C. PUBLIC SAFETY COMMITTEE REPORT REGARDING ENHANCED
FEATURES FOR 911 DISPATCH CENTER
Staff Recommendation
Receive and file the Administrative Report dated April 18, 2023, and on file with the City Clerk.

D. CONSIDERATION OF ADOPTING A RESOLUTION IN OPPOSITION TO CALIFORNIA ASSEMBLY BILL (AB) 1078
(Agendized at the March 21, 2023 City Council meeting by Mayor Pro Tem Knoblock, with the support of Councilmember Cabral and Councilmember James.)
Staff Recommendation
Determine whether to adopt Resolution No. 23-17 entitled A RESOLUTION OF

THE CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA, OPPOSING AB 1078 (COREY JACKSON 2023).

E. CONSIDERATION OF RESOLUTION 23-16 TO REPEAL IN FULL AND REPLACE WITH A NEW CITY COUNCIL POLICY AND PROCEDURE 1201-8

LEGISLATIVE BODY REIMBURSEMENT
(Agendized at the March 21, 2023 City Council meeting by Councilmember James, with the support of Mayor Duncan and Mayor Pro Tem Knoblock.) Staff Recommendation
Adopt Resolution No. 23-16 entitled A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SAN CLEMENTE, CALIFORNIA, REPEALING POLICY AND PROCEDURE 1201-8 LEGISLATIVE BODY REIMBURSEMENT AND
ADOPTING A NEW POLICY AND PROCEDURE 1201-8 LEGISLATIVE BODY REIMBURSEMENT.

10. Oral Communications (Part 2)
Members of the audience who wish to address Council on matters that are within the jurisdiction of the City of San Clemente, but not separately listed on the agenda, may do so during the Oral Communications portion of the meeting. When invited by the Mayor, please step to the podium, and if you wish, state your name and the City in which you reside, and make your presentation, not to exceed three minutes. Subject to very limited exceptions, Council is not permitted to discuss or take action on items that do not appear on the agenda.

11. Future Agenda Items

8 City Council Regular Meeting Agenda April 18, 2023

12. Reports
A. Commissions and Committees
(1) SCHEDULING OF MEETINGS TO INTERVIEW AND APPOINT

INDIVIDUALS TO SERVE ON VARIOUS CITY COMMISSIONS AND

COMMITTEES
Staff Recommendation

1. Authorize the City Clerk to advertise to fill 14 vacancies on the Planning Commission, Golf Course Committee, Beaches, Parks and Recreation Commission, Human Affairs Committee, and Investment Advisory Committee. All positions are for two-year terms to expire June 30, 2025.

2. Authorize the City Clerk to advertise to fill 1 vacancy on the Investment Advisory Committee for a one-year term to expire June 30, 2024, to fill the position of Ryan Bourque, who recently resigned.

3. Establish meeting date(s) in June 2023 to interview and appoint individuals to fill the upcoming vacancies.

B. Council Subcommittee Updates
C. Council Members
D. City Attorney
E. City Manager

13. Adjournment
The next Regular Council Meeting is scheduled to take place on May 2, 2023. Closed Session will begin at 5:00 p.m. and the Regular Business Meeting will begin at 6:00 p.m. The meeting will take place in the Council Chambers, located at 910 Calle Negocio, 2nd Floor, San Clemente.

Items to be Considered at a Future Meeting
May 2, 2023: Public Hearing - Code Amendment - Local Vendor Preference May 2, 2023: Army Corps of Engineers Presentation on Sand Replenishment May 2, 2023: Richard T. Steed Memorial Park Master Plan Adoption May 18, 2023: Commercial Vehicle Parking

9 City Council Regular Meeting Agenda April 18, 2023

CITY COUNCIL MEETING PROCEDURES

PRESENTATION OF WRITTEN MATERIALS TO COUNCIL
In order to ensure that Councilmembers have adequate time to consider written materials concerning agenda items, it is strongly recommended that such materials be submitted to the City Clerk by noon the date preceding the Council meeting.

MEETINGS RECORDED AND TELEVISED
City Council meetings are broadcast live and are replayed periodically on Cox Communications Local Access Channel 854. Meetings are also available for live-stream or post meeting viewing from the City’s website.

Meetings are also recorded via audio CD and/or DVD and retained as a City record in accordance with the City’s records retention schedule.

USE OF ELECTRONIC VISUAL AIDS BY PUBLIC AT MEETINGS
To allow staff adequate time to confirm software compatibility, individuals wishing to utilize electronic visual aids to supplement their oral presentations at the meeting, must submit the electronic files to the City Clerk by no later than 12:00 p.m. on the day of the meeting. Only compatible electronic formats will be permitted to be used on City audio/visual computer equipment. Staff makes no guarantee that such material will be compatible, but will use its best efforts to accommodate the request.

LENGTH OF MEETINGS
At 11:00 p.m., the City Council will determine which of the remaining agenda items can be considered and acted upon at this meeting and will continue all other agenda items to a future meeting.

AMERICANS WITH DISABILITIES ACT
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability-related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (949) 361-8200. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting.

COMMUNICATION DEVICES
To minimize meeting distractions and sound system interference, please be sure all personal communication devices are turned off or on silent mode.

MEETING SCHEDULE
Regular Council Meetings are held on the first and third Tuesdays of each month in the Council Chambers, located at 910 Calle Negocio, 2nd floor, San Clemente. Closed Session are considered at 5:00 p.m. and the Business Meeting begins at 6:00 p.m. Additional meetings of the City Council may be called as needed.

AGENDAS, ADMINISTRATIVE REPORTS AND SUPPLEMENTAL WRITTEN MATERIALS Agendas and Administrative Reports are available for review and/or copying at the City Clerk’s Department as soon as agendas are posted, by accessing the City’s website at www.san-clemente.org. An “Inspection Copy” of agenda materials is also located at the entrance to the Council Chambers during meetings for public review. All written material distributed to a majority of the Council after the original agenda packet was distributed is available for public inspection in the City Clerk’s Department, located at 910 Calle Negocio, San Clemente, during normal business hours.

The City Clerk’s Department offers an agenda packet subscription service free of charge. If you wish to receive email copies of City Council agendas, which include hyperlinks to staff reports and other back-up material, register at http://san-clemente.org/enotification.

10 AGENDA REPORT

CITY OF SAN CLEMENTE
City Council Meeting
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
Meeting Date: 4/18/2023 Agenda Item: (1)
Subject:

APPROVE THE CITY COUNCIL REGULAR MEETING MINUTES OF APRIL 4, 2023.

CITY OF SAN CLEMENTE Page 1 of 1 Printed on 4/11/2023
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CITY OF SAN CLEMENTE
Tuesday, April 4, 2023 5:00 PM
City Council
Regular Meeting Minutes
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
Council Chambers
5:00 p.m. - Closed Session
6:00 p.m. - Business Meeting
Mayor Duncan
Mayor Pro Tem Knoblock
Councilmember Cabral
Councilmember Enmeier
Councilmember James
These minutes reflect the order in which items appeared on the meeting agenda and do not necessarily reflect the order in which items were actually considered.

A Regular Meeting of the San Clemente City Council was called to order by Mayor Duncan on April 4, 2023 at 5:00 p.m. in the San Clemente City Council Chambers, located at 910 Calle Negocio, 2nd Floor, San Clemente.

PRESENT: Cabral, James, Knoblock and Mayor Duncan
ABSENT: Enmeier
STAFF PRESENT: Andy Hall, City Manager; Elizabeth Mitchell, City Attorney; Laura Campagnolo, City Clerk; Megan Jimenez, Deputy City Clerk

CLOSED SESSION
AQ recognized City Attorney Mitchell for listing all of the case titles for Closed Session.

Motion by Councilmember James, second by Mayor Pro Tem Knoblock, CARRIED 4-0 (Councilmember Enmeier absent), to recess to Closed Session at 5:01 p.m. to discuss the following:

A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Existing litigation pursuant to Government Code section 54956.9(a),(d)(1) Number of Cases: 4
Case Name: City of San Clemente v. Foothill/Eastern Transportation Corridor Agency, et al.

Riverside Superior Court Consolidated Case No.: RIC 1800232 CA Court of Appeal Case No.: E078045 (Fourth Appellate District, Division 2) Case Name: City of San Clemente v. Emergency Shelter Coalition, et al. Orange County
Superior Court Case Number: 2020-01153535-CU-EI-CXC

12 City Council Regular Meeting Minutes April 4, 2023
Case Name: MDL No. 2804 National Prescription Opiate Litigation Proposed Opioid Settlement - Teva, Allergan, Walmart, Walgreens and CVS AYE: Cabral, James, Knoblock and Mayor Duncan
NOE: None
ABSENT: Enmeier
Council concluded Closed Session at 5:42 p.m.

BUSINESS MEETING
The meeting reconvened at 6:00 p.m. with all Councilmembers present, with the exception of Councilmember Enmeier, who was absent.

INVOCATION
Senior Pastor Holland Davis, Calvary Chapel San Clemente, gave the invocation.

PLEDGE OF ALLEGIANCE
Dan Feinberg led the Pledge of Allegiance.

1. Special Presentations
A. Friends of the San Clemente Beaches and Parks Foundation Rick Loeffler, President and CEO, along with John Dorey, Director, Friends of the San Clemente Beaches and Parks Foundation, narrated a PowerPoint presentation entitled "Friends of San Clemente" which provided an overview of the Friends Foundation organization; presented a donation to the City. A hard copy of the presentation is on file with the City Clerk.

B. Presentation of Proclamation – National Public Safety Telecommunicators Week
Mayor Duncan presented a Proclamation to Orange County Fire Authority Division Chief Maule, proclaiming April 9-15 2023, as National Public Safety Telecommunicators Week.

13 City Council Regular Meeting Minutes April 4, 2023

2. Oral Communications (Part 1)
Ken Poczekaj, San Clemente, narrated a PowerPoint presentation concerning Save our Beaches, San Clemente; expressed safety concerns regarding North Beach. A hard copy of the presentation is on file with the City Clerk.

Susan Ambrose, San Clemente, commented on the need for sand replenishment on San Clemente beaches; urged the City to participate in the Sand Compatibility and Opportunistic Use Program that is being considered in other coastal municipalities.

AQ expressed concerns regarding the Special Public Safety Committee meeting of March 27, 2023 regarding discussion and recommendations relating to recreational vehicles parking on city streets.

3. Motion waiving reading in full of all Resolutions and Ordinances Motion by Councilmember James, second by Mayor Pro Tem Knoblock, CARRIED 4-0 (Councilmember Enmeier absent), to waive reading in full of all Resolutions and Ordinances.

AYE: Cabral, James, Knoblock and Mayor Duncan
NOE: None
ABSENT: Enmeier

4. Consideration of agendizing items requiring immediate action None.

5. Closed Session Report - City Attorney
City Attorney Mitchell announced that the following action was taken in Closed Session:

Council gave direction; no reportable action concerning:

Case Name: City of San Clemente v. Foothill/Eastern Transportation Corridor Agency, et al.

Riverside Superior Court Consolidated Case No.: RIC 1800232 CA Court of Appeal Case No.: E078045 (Fourth Appellate District, Division 2) Council gave direction; no reportable action concerning:

Case Name: City of San Clemente v. Emergency Shelter Coalition, et al.

Orange County
Superior Court Case Number: 2020-01153535-CU-EI-CXC

14 City Council Regular Meeting Minutes April 4, 2023
Council approved the settlement agreement, CARRIED 4-0 (Councilmember Enmeier absent), and is available for public review at
nationalopioidsettlement.com, concerning:

Case Name: MDL No. 2804 National Prescription Opiate Litigation Proposed Opioid Settlement - Teva, Allergan, Walmart, Walgreens and CVS

6. Consent Calendar
Items 6A(1), 6A(2), 6B(2), 6D and 6F were removed from the Consent Calendar for discussion.

B. Commission/Committee Minutes
Motion by Mayor Pro Tem Knoblock, second by Councilmember James, CARRIED 4-0 (Councilmember Enmeier absent), to receive and file the following:
(1) DESIGN REVIEW SUBCOMMITTEE MEETING MINUTES OF MARCH 15, 2023.

AYE: Cabral, James, Knoblock and Mayor Duncan
NOE: None
ABSENT: Enmeier
C. Warrant Register
Motion by Mayor Pro Tem Knoblock, second by Councilmember James, CARRIED 4-0 (Councilmember Enmeier absent), to:
(1) APPROVE WARRANT NOS. 587005
THROUGH 587153, PAID ON
3-17-23, IN THE AMOUNT OF $1,289,660.67
TOTAL WARRANT REGISTER $1,289,660.67
AYE: Cabral, James, Knoblock and Mayor Duncan
NOE: None
ABSENT: Enmeier

15 City Council Regular Meeting Minutes April 4, 2023
E. RESOLUTION 23-11 RATIFYING THE CITY COUNCIL DECISION OF THE

CONLEY APPEAL OF ADMINISTRATIVE ENCROACHMENT PERMIT
E22-0112
Motion by Mayor Pro Tem Knoblock, second by Councilmember James, CARRIED 4-0 (Councilmember Enmeier absent), to Adopt Resolution No. 23-11 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN

CLEMENTE, CALIFORNIA, APPROVING THE APPLICANT'S APPEAL AND

REVERSING THE REVOCATION OF ADMINISTRATIVE ENCROACHMENT PERMIT E22-0112 LOCATED AT 4055 VIA MANZANA.

AYE: Cabral, James, Knoblock and Mayor Duncan
NOE: None
ABSENT: Enmeier

ITEMS REMOVED FROM THE CONSENT CALENDAR FOR DISCUSSION
A. City Council Minutes
(1) APPROVE THE CITY COUNCIL REGULAR MEETING MINUTES OF MARCH 21, 2023.

AQ spoke on the submittal of a Point of Order card at the March 21, 2023 City Council meeting concerning the PowerPoint presentation given by Councilmember Enmeier; inquired why her Point of Order had not been addressed.

Point of Order
City Attorney Mitchell responded to Council inquiries concerning the procedure for points of order.

Motion by Councilmember Cabral, second by Mayor Pro Tem Knoblock, CARRIED 4-0 (Councilmember Enmeier absent), to approve the City Council Regular meeting minutes of March 21, 2023 with the amendment that the minutes reflect the submittal of the Point of Order card.

AYE: Cabral, James, Knoblock and Mayor Duncan
NOE: None
ABSENT: Enmeier

16 City Council Regular Meeting Minutes April 4, 2023
(2) APPROVE THE CITY COUNCIL SPECIAL MEETING MINUTES OF MARCH 27, 2023.

AQ requested that her comments made concerning a contract with Gatekeepers Security Services, Inc. be amended in the minutes.

Motion by Councilmember James, second by Mayor Pro Tem Knoblock, CARRIED 4-0 (Councilmember Enmeier absent), to approve the City Council Special Meeting minutes of March 27, 2023.

AYE: Cabral, James, Knoblock and Mayor Duncan
NOE: None
ABSENT: Enmeier
Commission/Committee Minutes
(2) PUBLIC SAFETY COMMITTEE REGULAR MEETING MINUTES OF
FEBRUARY 28, 2023.

Lois McNicoll opined that the City should utilize the Public Safety Committee regarding the consideration of private security at North Beach.

Motion by Councilmember Cabral, second by Mayor Pro Tem Knoblock, CARRIED 4-0 (Councilmember Enmeier absent), to receive and file the Public Safety Committee Regular meeting minutes of February 28, 2023.

AYE: Cabral, James, Knoblock and Mayor Duncan
NOE: None
ABSENT: Enmeier
D. NOTICE OF COMPLETION - RICHARD T. STEED PARK SLOPE EROSION

REPAIRS
Lois McNicoll opined that the City did not need a request for proposal (RFP) for this contract and that the City does not need a RFP for a contract for private security.

Motion by Councilmember James, second by Mayor Pro Tem Knoblock, CARRIED 4-0 (Councilmember Enmeier absent), to:

1. Accept the Richard T. Steed Park Slope Erosion Repairs, from the contractor, O’Connell Engineering and Construction, Inc., Project No. 12161.

2. Authorize the Public Works Director/City Engineer to execute and record, the Notice of Completion for the Richard T. Steed Park Slope Erosion Repairs.

17 City Council Regular Meeting Minutes April 4, 2023

3. Authorize the City Clerk to release the Payment Bond 35 days from the recordation of the Notice of Completion upon verification with the Engineering Division that no liens have been levied against the contractor, O’Connell Engineering and Construction, Inc. and no stop notices have been filed.

AYE: Cabral, James, Knoblock and Mayor Duncan
NOE: None
ABSENT: Enmeier
F. LETTER OF SUPPORT FOR ASSEMBLY BILL 1708 (MURATSUCHI) - THEFT; LETTER OF OPPOSITION SENATE BILL 423 (WIENER) -
STREAMLINES HOUSING APPROVALS SB 35
George Gregory, San Clemente, expressed support concerning Senate Bill 423; urged Council to streamline housing and consider alternatives for variances.

Motion by Councilmember Cabral, second by Mayor Pro Tem Knoblock, CARRIED 3-1 (Councilmember James voting NOE and Councilmember Enmeier absent), to approve, and authorize the Mayor to execute, the letter of support for Assembly Bill 1708, provided as Attachment 1 of the Administrative Report dated April 4, 2023, and on file with the City Clerk.

AYE: Cabral, Knoblock and Mayor Duncan
NOE: James
ABSENT: Enmeier
Motion by Councilmember James, second by Mayor Pro Tem Knoblock, CARRIED 4-0 (Councilmember Enmeier absent), to approve, and authorize the Mayor to execute, the letter of opposition for Senate Bill 423, provided as attachment 3 of the Administrative Report dated April 4, 2023, and on file with the City Clerk.

AYE: Cabral, James, Knoblock and Mayor Duncan
NOE: None
ABSENT: Enmeier

18 City Council Regular Meeting Minutes April 4, 2023

7. Public Hearings
A. ADOPTION OF THE DRAFT 2023-2024 ANNUAL ACTION PLAN FOR

EXPENDITURES OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Public Hearing to consider the proposed submission of the 2023-24 Annual Action Plan for the Community Development Block Grant.

Mayor Duncan opened the Public Hearing.

Community Development Director Gallardo-Daly and Community Development Block Grant Consultant Mike Linares reviewed the contents of the Administrative Report and responded to Council inquiries.

Lois McNicoll questioned if Family Assistance Ministries (FAM) was one of the recipients of Community Development Block Grant funds; stated that many comments at the March 27, 2023, Special City Council meeting expressed concerns regarding FAM as it relates to food distribution at North Beach.

There being no others desiring to speak, and no additional inquiries by Council, the Public Hearing was closed.

Motion by Councilmember Cabral, second by Mayor Pro Tem Knoblock, to approve, staff recommendation as follows:

1. Approve, and adopt the draft 2023-24 Annual Action Plan for the use of Community Development Block Grant Funds, with the amendment to Public Service section under the Family Assistance Ministries allocation in the amount of $10,815 to remove "or homeless" from the language.

2. Authorize the City Manager to submit the Annual Action Plan to HUD to execute the HUD contract.

3. Accept grant revenues of $314,259 from HUD to Miscellaneous Grants Fund (Fund 017).

4. Authorize a related budget appropriation of $314,259 to the CDBG fund for the amounts in the 2023-24 Action Plan.

Mayor Duncan reopened the Public Hearing and once there were no additional inquiries by Council, the Public Hearing was closed.

This motion was withdrawn by Councilmember Cabral.

19 City Council Regular Meeting Minutes April 4, 2023
Motion by Councilmember James, second by Councilmember Cabral, CARRIED 4-0 (Councilmember Enmeier absent), to take the following action:

1. Approve, and adopt the draft 2023-24 Annual Action Plan for the use of Community Development Block Grant Funds, with the modification concerning public services funding allocation to Family Assistance Ministries ($10,815) instead, be distributed to the Boys and Girls Club to provide funding to families at risk of homelessness, with the submittal of a timely and complete application. If the Boys and Girls Club does not submit a complete and timely application, funds are to be rolled over to next years CDBG grant fund.

2. Authorize the City Manager to submit the Annual Action Plan to HUD to execute the HUD contract.

3. Accept grant revenues of $314,259 from HUD to Miscellaneous Grants Fund (Fund 017).

4. Authorize a related budget appropriation of $314,259 to the CDBG fund for the amounts in the 2023-24 Action Plan.

AYE: Cabral, James, Knoblock and Mayor Duncan
NOE: None
ABSENT: Enmeier
B. REGISTRATION FEES AND POLICIES FOR THE SAN CLEMENTE JUNIOR

LIFEGUARD PROGRAM
Public Hearing to consider a City-initiated proposal to amend the parks and recreation program fee associated with the San Clemente City Junior Lifeguard program.

Mayor Duncan opened the Public Hearing.

Beaches, Parks and Recreation Director Wylie reviewed the contents of the Administrative Report and responded to Council inquiries.

Louise Herbert spoke on the potential revenue impacts of lowering costs of the Junior Lifeguard Program for residents; spoke in support of early enrollment for the Junior Lifeguard program for residents and increasing costs of the Junior Lifeguard Program for non-residents.

There being no others desiring to speak, and no additional inquiries by Council, the Public Hearing was closed.

Motion by Councilmember Cabral, second by Mayor Pro Tem Knoblock, CARRIED 4-0 (Councilmember Enmeier absent), to:

20 City Council Regular Meeting Minutes April 4, 2023

1. Adopt Resolution No. 23-12 entitled A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA, ADJUSTING THE

FEE FOR PARTICIPATION IN THE JUNIOR LIFEGUARD PROGRAM AND RESCINDING RESOLUTION NO. 16-24.

2. Return to Council next year with a report which evaluates the fee schedule on non-resident rates.

AYE: Cabral, James, Knoblock and Mayor Duncan
NOE: None
ABSENT: Enmeier

8. Unfinished Business
None.

9. New Business
A. PART-TIME CLASSIFICATION AND COMPENSATION STUDY FINDINGS

AND RECOMMENDATIONS
Human Resources Manager Thordahl reviewed the contents of the Administrative Report and responded to Council inquiries.

Jan Brennan, MGT Consulting, narrated a PowerPoint presentation entitled "CLASSIFICATION AND COMPENSATION STUDY Hourly Part-Time Employees". A hard copy of the presentation is on file with the City Clerk.

City Manager Hall responded to Council inquiries.

Motion by Councilmember Cabral, second by Mayor Pro Tem Knoblock, CARRIED 4-0 (Councilmember Enmeier absent), to adopt Resolution No. 23-13 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN

CLEMENTE, CALIFORNIA, ADOPTING SPECIFIED PAY GRADE CHANGES

FOR HOURLY PART-TIME CLASSIFICATIONS AND ADOPTION OF REVISED

HOURLY PART-TIME SALARY SCHEDULE AND AMENDING RESOLUTION NO. 22-41 AND ANY OTHER RESOLUTIONS IN CONFLICT THEREWITH.

AYE: Cabral, James, Knoblock and Mayor Duncan
NOE: None
ABSENT: Enmeier

21 City Council Regular Meeting Minutes April 4, 2023
B. CONSIDERATION OF CITY COUNCIL POLICY UPDATES
City Manager Hall requested Council continue this item to the April 18, 2023 City Council meeting.

AQ narrated a PowerPoint presentation entitled "Letters from Council Members & Travel Expenses". A hard copy of the presentation is on file with the City Clerk.

Motion by Councilmember James, second by Mayor Pro Tem Knoblock, CARRIED 3-1 (Mayor Duncan voting NOE and Councilmember Enmeier absent), to table consideration of revised Policy and Procedure 1201-11 - City Council meeting and operating procedures.

AYE: Cabral, James and Knoblock
NOE: Mayor Duncan
ABSENT: Enmeier
Motion by Councilmember James, second by Mayor Pro Tem Knoblock, CARRIED 3-1 (Mayor Duncan voting NOE and Councilmember Enmeier absent), to table consideration of revised Policy and Procedure 1201-13 - Use of City of San Clemente Letterhead and Stationary.

AYE: Cabral, James and Knoblock
NOE: Mayor Duncan
ABSENT: Enmeier
Motion by Councilmember James, second by Mayor Pro Tem Knoblock, CARRIED 4-0 (Councilmember Enmeier absent), to continue to April 18, 2023 City Council meeting consideration of Policy and Procedure 1201-8 - Legislative Body Reimbursement.

AYE: Cabral, James, Knoblock and Mayor Duncan
NOE: None
ABSENT: Enmeier

22 City Council Regular Meeting Minutes April 4, 2023
C. CONSIDERATION OF A LOCAL VENDOR PREFERENCE ORDINANCE George Gregory spoke in support of the local vendor preference.

Motion by Councilmember James, second by Mayor Pro Tem Knoblock, CARRIED 4-0 (Councilmember Enmeier absent), to approve a Local Vendor Preference for professional and other contractual services, and direct staff to prepare an Ordinance updating the San Clemente Municipal Code, Title 3 Revenue and Finance, Chapter 3.40, and update the applicable City of San Clemente's Policies and Procedures.

AYE: Cabral, James, Knoblock and Mayor Duncan
NOE: None
ABSENT: Enmeier
D. CONSIDERATION OF ADOPTING A RESOLUTION IN OPPOSITION TO CALIFORNIA ASSEMBLY BILL (AB) 1078
Motion by Mayor Pro Tem Knoblock, second by Councilmember Cabral, CARRIED 4-0 (Councilmember Enmeier absent), to continue to the April 18, 2023 City Council meeting with the understanding if AB 1078 is withdrawn in the State Assembly, that the Resolution will not return to Council for consideration.

AYE: Cabral, James, Knoblock and Mayor Duncan
NOE: None
ABSENT: Enmeier

10. Oral Communications (Part 2)
Lois McNicoll opined that Council should not use abbreviations or acronyms to allow the public to better understand discussions.

Linda Williams expressed concerns regarding the Community Development Block Grant deliberations and vote.

23 City Council Regular Meeting Minutes April 4, 2023

11. Items for Future Agendas
Sand and Beach Nourishment
Councilmember Cabral, with the support of Council, directed the City Manager to provide a report at the May 2, 2023 City Council meeting concerning the following:

1. An update on creation of a Coastal Zone Manager position and include the progress on drafting of the job description; meeting with Oceanside Coastal Zone Manager, and update on budget inclusion or vacant position reallocation.

2. A public communication plan concerning the Army Corps of Engineers Sand Replenishment project, educate the public on the process and ongoing efforts, including messaging, closures, signage and publications.

Contract Over-runs
Councilmember James requested an update on the status concerning the contract over-runs Administrative Report.

Commercial Vehicle Parking
Mayor Pro Tem Knoblock requested an update on the status of the Commercial Vehicle Parking Administrative Report.

12. Reports
A. Commissions and Committees
Orange County Fire Authority Board
Mayor Duncan announced that the Orange County Fire Authority Board has mutually agreed to a new employment contract with the Orange County Fire Authority Firefighters; Mayor Duncan to provide contract details to Council.

SONGS
Councilmember Cabral provided an update concerning the SONGS Committee and efforts to relocate nuclear waste.

24 City Council Regular Meeting Minutes April 4, 2023
B. Council Subcommittee Updates
Sand and Beach Nourishment Subcommittee
Councilmember Cabral provided an update concerning the subcommittee efforts regarding sand and beach erosion.

Mayor Pro Tem Knoblock requested that San Mateo Creek be evaluated as it relates to sand replenishment.

C. Council Members
Police Services Presence at North Beach
Councilmember James recognized San Clemente Police Services for their ongoing enforcement efforts at North Beach.

Councilmember Cabral recognized the enforcement efforts by San Clemente Police Services and expressed that Council is willing to collaborate on a solution.

Senior Apartment Traffic Conditions
Councilmember Cabral announced that he met with residents, along with City Manager Hall, regarding traffic safety concerns on Avenida Presidio.

Panhe Festival
Councilmember Cabral announced that he attended the Panhe Festival; spoke to the importance of Council/City supporting the local Native American Tribe and urged others to take advantage of opportunities to educate on traditions and culture.

Meetings with Local Stakeholders
Councilmember Cabral announced meetings with Assemblymember Davies, Senator Nguyen and Supervisor Foley concerning sand and beach nourishment, homelessness and San Onofre.

Friendship House Laguna Beach Site Visit
Councilmember Cabral and Councilmember Enmeier visited the Friendship House in Laguna Beach concerning their approach to homelessness.

Mayor's Conference in Washington D.C.

Mayor Duncan discussed the Mayor's Conference he attended in Washington D.C.; noted the discussions he participated in concerning homelessness, coastal erosion, pickleball and potential benefits for the City of San Clemente.

25 City Council Regular Meeting Minutes April 4, 2023
Richard T. Steed Memorial Park Pickleball Design
Mayor Duncan, with the support of Councilmember Cabral and Mayor Pro Tem Knoblock to agendize at the May 2, 2023 City Council meeting consideration of designing 24 courts for pickleball at Richard T. Steed Memorial Park with the potential for private funding. To be considered with the City Managers recommendations regarding temporary solutions or alternatives for pickleball.

Naming of Vista Hermosa Sports Park
Mayor Duncan, with the support of Councilmember James and Mayor Pro Tem Knoblock, refered to the Beaches, Parks and Recreation Commission consideration of renaming Vista Hermosa Sports Park in memory of fallen Los Angeles County Firefighter Jonathan Flagler, noted that the Commission should consider all options including corporate partnerships.

Council Schedule
Councilmember Cabral, with the support of Council agendized review of the City Council meeting schedule in conjunction with the Capistrano Unified School District.

Passover and Easter
Councilmember James acknowledged those that celebrate Passover and Easter.

D. City Attorney
City Attorney Mitchell acknowledged the City and Council for the opportunity to serve as City Attorney.

E. City Manager
Announcement of Contract Approved and Executed by the City Manager City Manager Hall reported that the following professional services contract was executed under his signature authority: 1) Bickmore Actuarial providing for the self-insured option review in the amount of $7,400.

Pickleball
City Manager Hall reported that he is working with Beaches, Parks, and Recreation Director Wylie concerning alternatives for pickleball expediting the future courts at Richard T. Steed Memorial Park; noted staff will return to Council when more information is available.

26 City Council Regular Meeting Minutes April 4, 2023

13. Adjournment
Motion by Councilmember James, second by Councilmember Cabral, CARRIED 4-0 (Councilmember Enmeier absent), to adjourn at 9:26 p.m. The next Regular Meeting will be held on April 18, 2023. Closed Session will begin at 5:00 p.m.The Business Meeting will commence at 6:00 p.m. The meeting will take place at City Hall Council Chambers, located at 910 Calle Negocio, 2nd Floor, San Clemente.

AYE: Cabral, James, Knoblock and Mayor Duncan
NOE: None
ABSENT: Enmeier
_______________________________
MAYOR of the City of
San Clemente, California
_______________________________
CITY CLERK of the City of
San Clemente, California

27 AGENDA REPORT

CITY OF SAN CLEMENTE
City Council Meeting
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
Meeting Date: 4/18/2023 Agenda Item: (1)
Subject:

DESIGN REVIEW SUBCOMMITTEE REGULAR MEETING MINUTES OF MARCH 15, 2023.

CITY OF SAN CLEMENTE Page 1 of 1 Printed on 4/13/2023
powered by Legistar™ 28
Design Review Subcommittee Regular Meeting Minutes March 15, 2023 Page 1

CITY OF SAN CLEMENTE

MINUTES OF THE REGULAR MEETING OF THE

DESIGN REVIEW SUBCOMMITTEE
MARCH 15, 2023
Subcommittee Members Present: Chair Steven Camp, Cameron Cosgrove Bart Crandell
Subcommittee Members Absent: None
Staff Present: Jonathan Lightfoot, Economic Development Officer, Assistant Planner David Carrillo, Contract Planner John Ciampa

1. MINUTES
The Subcommittee approved the minutes from the February 15, 2023 regular meeting with no changes, motion by Bart Crandell, second by Cameron Cosgrove, passed 3-0.

2. ARCHITECTURAL REVIEW OF THE FOLLOWING ITEMS:

The subcommittee moved to hear item 2B first, followed by item 2A, because the applicant was present for item 2B.

A. Minor Cultural Heritage Permit 23-69, Karabetian Roof Deck, 522 Avenida Victoria, Unit 6 (Carrillo)
A request to allow a new rooftop deck with an outdoor kitchen and a half bathroom, on an existing multi-family residential building located at 522 Avenida Victoria within the Pier Bowl Specific Plan.

Assistant Planner David Carrillo summarized the staff report.

Chair Camp opened the item for public comments. There was no one present to speak on this item.

The Design Review Subcommittee (DRSC) discussed the project, and made the following comments either individually or as a group:
 Indicated the proposed project is a major remodel per Section 17.56.020.E.4.c. since the project involves a new roof design. Zoning Code.  Due to a significant alteration to the roof, the DRSC recommended that staff reconsider the classification as major and therefore requiring a CHP (as opposed to an MCHP), requiring Planning Commission review.  Asked staff to review nonconforming conditions, if any.  Requested the applicant revise plans to provide clear and consistent information throughout drawings.
29 Design Review Subcommittee Regular Meeting Minutes March 15, 2023 Page 2  Requested the applicant demonstrate how the project complies with development standards and design guidelines in the form of a letter or on the title sheet of the plans.
 Suggested a roof pitch remain on the Victoria-facing side of the subject building.
 Opposed the addition of the proposed stairwell on the front elevation.  Noted that this area of Avenida Victoria is shown as a view corridor within the Pier Bowl Specific Plan (PBSP). Directed staff to include appropriate references to the PBSP view corridor figure 2-10 in future reports regarding this property.
 Similarly, noted that Section II.C. of the General Design Guidelines encourage 3 rd story elements to be set back.
 Requested staff be aware of the building permit application mentioned on conceptual plans to ensure that application only affects interior improvements.  Suggested the new guardrails be consistent with the entire building.

The Subcommittee recommended that staff address the concerns with the applicant and return to DRSC with revised plans that clearly outline how the proposal complies with the City codes, Pier Bowl Specific Plan, and City Design Guidelines.

B. Conditional Use Permit 22-355, AT&T Wireless Telecommunications Facility, 3700 South El Camino Real (Ciampa)
A request to install building-mounted antennas with equipment enclosure on the Comfort Inn Suites located at 3700 South El Camino Real.

Contract Planner John Ciampa summarized the staff report.Chair Camp opened the item for public comments. The applicant, John McDonald, was present to speak on this item.

The Design Review Subcommittee (DRSC) discussed the project, and made the following comments either individually or as a group:
 The screen enclosures for wireless telecommunications facility are not compatible with the architecture of the structure.
 As designed, the enclosure will be very visible. The DRSC expressed concerns over the height of the two enclosures, noting that they appear like a 3rd story element, which should have a lower plate line (with the first floor having the highest plate line).
 The design of the screen enclosure should be modified to be integrated with the building and improve the overall architecture of the structure. Design elements for the applicant to consider included a penthouse type enclosure on the roof or architectural features like a tower or dome that engage and enhance the Spanish Colonial Revival architecture of the structure.  Proportion, scale, and compatibility with the architecture of the structure should be considered in the redesign of the screened enclosures.  Since the building does not have a hierarchy of height, consider bringing in other architectural elements.
30 Design Review Subcommittee Regular Meeting Minutes March 15, 2023 Page 3  If multiple architectural features are utilized, like towers or domes, consider a hierarchy where one of the features is taller than the other.  If a single wider structure is proposed like a penthouse feature, it could have an eave element that drops the edges of the roof that allows more roof to be seen from the public right-of-way perspective to reduce the preserved height of the screened enclosure.
 Successful wireless screening projects, such as the towers at the Surbreak Hotel on S. El Camino Real, were identified for the applicant to utilize as examples.
 The applicant was appreciative of the feedback for pursuing a redesign of the project based on the Subcommittee’s comments.

The Subcommittee encouraged the applicant to revise the project based on the provided comments and bring the project back to evaluate the modified design.

3. NEW BUSINESS
None

4. OLD BUSINESS
None

5. ORAL AND WRITTEN COMMUNICATION
None

ADJOURNMENT
Adjourned to the March 29, 2023 DRSC meeting at 3:00 p.m., San Clemente City Hall, First Floor Community Room, 910 Calle Negocio, San Clemente, CA.

Respectfully submitted,
_______________________________
M. Steven Camp, Subcommittee Member
Attest:
_______________________________
Jonathan Lightfoot, Economic Development Officer
31 AGENDA REPORT

CITY OF SAN CLEMENTE
City Council Meeting
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
Meeting Date: 4/18/2023 Agenda Item: (2)
Subject:

PLANNING COMMISSION REGULAR MEETING MINUTES OF MARCH 22, 2023.

CITY OF SAN CLEMENTE Page 1 of 1 Printed on 4/13/2023
powered by Legistar™ 32
These minutes will be considered for approval at the Planning Commission meeting of 04-19-2023.

MINUTES OF THE REGULAR MEETING

OF THE CITY OF SAN CLEMENTE

PLANNING COMMISSION
March 22, 2023 @ 6:00 p.m.

San Clemente City Hall Council Chambers
910 Calle Negocio, San Clemente, CA 92673
Teleconference via www.san-clemente.org/live or Cox Channel 854

CALL TO ORDER
Chair McKhann called the Regular Meeting of the Planning Commission of the City of San Clemente to order at 6:01 p.m. The meeting was offered in person at San Clemente City Hall Council Chambers, 910 Calle Negocio, San Clemente, California, 92673, and also via live stream from the City’s YouTube Channel or live on Cox Channel 854.

2. PLEDGE OF ALLEGIANCE
Commissioner Crandell led the Pledge of Allegiance.

3. ROLL CALL
Commissioners Present: Barton Crandell, Gary P. McCaughan, M.D., Vice Chair Cameron Cosgrove, Chair Scott McKhann
Commissioners Absent: Brent Davis, Karen Prescott-Loeffler, Chair pro tem M. Steven Camp Staff Present: Jonathan Lightfoot, Economic Development Officer, (Acting Secretary of the Planning Commission)
Cecilia Gallardo-Daly, Community Development Director
John Ciampa, Contract Planner
Christopher Wright, Associate Planner II
Ryan Stayer, Deputy City Attorney

4. SPECIAL ORDERS OF BUSINESS
None

5. MINUTES
A. Minutes from the Regular Planning Commission Meeting of March 8, 2023.

IT WAS MOVED BY COMMISSIONER MCCAUGHAN, SECONDED BY

COMMISSIONER CRANDELL AND UNANIMOUSLY CARRIED TO RECEIVE AND FILE THE MINUTES FROM THE MARCH 8, 2023, PLANNING
COMMISSION REGULAR MEETING AS SUBMITTED.

DRAFT
33 Minutes of Regular Planning Commission Meeting of March 22, 2023 Page 2

6. ORAL AND WRITTEN COMMUNICATION
George Gregory, resident, detailed problems he’s encountered over the years while trying to develop a vacant lot; requested advice on how to proceed with his plans.

Acting Secretary Lightfoot advised Mr. Gregory to visit the Planning Division counter for help moving forward.

7. CONSENT CALENDAR
None

8. PUBLIC HEARING
A. 1351 Calle Avenzado, Conditional Use Permit 22-085 and Minor Conditional Use Permit 23-070, South Hills Community Church and Shared Parking A request for a change of use within an existing two-story commercial building in the Talega Business Park converting the second-floor office space to a church use. The project also includes shared parking with the childcare center use on the first floor.

John Ciampa, Contract Planner, narrated a Power Point Presentation entitled, South Hills Community Church, CUP 22-085 and MCUP 23-070, dated March 22, 2023. A copy of the Presentation is on file in Planning Division.

James Valencia, South Hills Community Church Pastor, thanked staff for their assistance and support; stated he is anxious to begin serving the community.

Chair McKhann opened the public hearing, and there being no public testimony, closed the public hearing.

IT WAS MOVED BY COMMISSIONER CRANDELL SECONDED BY VICE
CHAIR COSGROVE AND UNANIMOUSLY CARRIED TO:
1) Determine the Project is Categorically Exempt from the requirements of CEQA pursuant to CEQA Guidelines Section 15301 (Class 1: Existing Facilities) and;
2) Adopt Resolution no. PC 23-004, entitled, “A RESOLUTION OF THE

PLANNING COMMISSION OF THE CITY OF SAN CLEMENTE,
CALIFORNIA, APPROVING CONDITIONAL USE PERMIT 22-085 AND MINOR CONDITIONAL USE PERMIT 23-070, SOUTH HILLS COMMUNITY

CHURCH, TO ALLOW A CHURCH USE IN AN EXISTING COMMERCIAL DRAFT
34 Minutes of Regular Planning Commission Meeting of March 22, 2023 Page 3 BUILDING AND SHARED PARKING AGREEMENT LOCATED AT 1351
CALLE AVENZADO.

Amended as follows:

Add Condition No. 7.8 as follows: “All doors and windows to remain closed during religious services and events.”
[DECISION FINAL. SUBJECT TO APPEAL OR CALL UP BY COUNCIL.] B. Zoning Amendment 22-366 – Zoning Permit Streamlining A request to consider a City-initiated amendment to Title 17 (Zoning) of the San Clemente Municipal Code to:

A. Clarify planning permit review procedures to facilitate staff implementation and promote public understanding;
B. Consolidate planning applications, making it easier for the public to understand which zoning permits are required and to submit applications, and reduce staff time on report writing, which allows the reallocation of those resources to other City priorities and review of other project applications. These amendments preserve findings for project consistency with planning documents, such as the General Plan, Zoning Ordinance, and Design Guidelines, use compatibility, quality design, historic preservations, and other planning issues. Therefore, the amendments maintain a focus on ensuring projects implement community goals and policies for quality of life;
C. Update the staff-level approval process for minor architectural changes.

Currently the Zoning Code has a “staff waiver” application that functions as a permit rather than a waiver. There are approval findings, an ability to add conditions, and types of eligible projects, including a broad category: “Other minor projects that do not substantially alter the visual appearance and/or architectural integrity of the property or structure.” The proposed Ordinance replaces the staff waiver application with an “Administrative Development Permit” that:
1) Replace criteria for review of administrative applications. Currently, there are required findings that would be replaced with objective general and project-specific standards, (e.g., projects that won’t affect characterdefining features of historic structures, such as a privacy fence constructed of certain materials). The general standards address design issues, such as architectural style, materials, colors, massing, scale, and historic considerations. The project-specific standards are additional objective criteria for eligible projects, such as types of windows that are minor for staff approval;
DRAFT
35 Minutes of Regular Planning Commission Meeting of March 22, 2023 Page 4 2) List types of eligible projects for staff approval that meet general and project standards. The existing broad category for eligible projects would be removed with a list of specific set of projects staff has authority to act upon.

This makes the administrative process more objective. The projects that don’t meet eligibility criteria would require a public hearing. Also, the City Planner would continue to have the authority to refer applications to a public hearing if finding a proposal has potential for significant public concern or impacts; and
3) Record of staff approvals would be included in City Council packets for transparency and public oversight of staff decisions. Currently, staff waiver decisions are reported to the Planning Commission in their agenda packet and the City Council reviews the minutes at the follow-up hearing with review of Planning Commission minutes.

D. Streamline the level of review required to approve several project types, while maintaining public minutes of decisions and appeal procedures, when experience has shown the project have not had issues of significant public concerns or impacts to prompt a higher level of public review. The proposed streamlining is described in Attachment 2 of the administrative staff report. The streamlining includes: 1) reducing the level of hearing required, such as changing the review authority for a project type from a Planning Commission decision to Zoning Administrator Review; and 2) in three limited instances, the proposed amendments change the decision process from a discretionary public hearing decision to a staff level ministerial process with required approval of an Administrative Development Permit.

Christopher Wright, Associate Planner II, narrated a PowerPoint Presentation entitled, “Zoning Permit Streamlining, ZA 22-36,” dated March 22, 2023. A copy of the Presentation is on file in Planning Division.

Chair McKhann opened the public hearing.

Don Brown, former Planning Commissioner, opined that most of the existing time delays, which led to direction from the City Council that staff streamline the permit process, are caused by administrative delays out of the Commission’s control. On the Planning Division end, the previous permit streamlining exercise has reduced time delays. Existing time delays occur either outside of the Commission control, due to a lack of trained employees, and/or lack of coordination between the departments. The Commission needs to continue its oversight in order to guide the City’s growth in accordance with the General Plan.

Larry Culbertson, San Clemente Historical Club President, opposed the majority of the proposed streamlining revisions because they are unnecessary and could lead to disastrous results. The level of specificity and discretionary review are needed for guided growth; applicants and residents alike benefit when a panel of DRAFT
36 Minutes of Regular Planning Commission Meeting of March 22, 2023 Page 5 experts review projects; buffers for historic structures are important for preservation and recent history has shown that insufficient review can result in farreaching negative impacts. He noted that Wayne Eggleston, former Planning Commissioner and City Councilmember, shares his views but was unable to attend tonight’s meeting due to illness.

George Gregory, resident, commented on difficulties he’s faced during Planning and Engineering review; noted damage to a historic building near his property as a result of chronic homelessness; encouraged streamlining of minor projects.

Chair McKhann closed the public hearing.

Discussion ensued regarding the proposed revisions as presented in the Summary of Proposed Permit Streamlining Items, dated March 22, 2023, as well as the corresponding red-lined and draft copies saved from the last meeting. Planner Wright responded to questions, provided clarifications and revised language when warranted and advised the changes should be ready for review at the Commission’s Regular Meeting of April 19, 2023.

Comments/Suggestions:
 Agreed with speaker Don Brown that many of the delays are outside Planning Division staff or Planning Commission control.  Suggested thorough review of how/when project roadblocks/delays have occurred in the past in order to specify the exact reasons why the project did not proceed in a timely manner, and make recommendations for changes according to the facts discovered; proposed a future “phase 2” of streamlining, to include meetings with architects who routinely submit projects to clarify where/when the roadblocks occur.
 Recounted a recent Design Review Subcommittee (DRSC) meeting where a “minor remodel” was reviewed. DRSC review revealed the project had been mischaracterized as “minor”. The difference between a “minor” and “major” remodel must be carefully and thoroughly delineated.  When streamlining projects results in Planning Commission/staff loss of control and oversight, the result will be loss of City legacy, charm and quality of life for its residents. The existing process has played an essential role in guiding development to its current status as a city well known for its charm, historical preservation and enduring legacy.
 Commended Planner Wright for his knowledge, ethical standards and longevity with the City as he is an asset to both the Planning Division and Planning Commission; commented the City needs a specialized historic planner on staff to continue its legacy as preserved historical enclave; DRAFT
37 Minutes of Regular Planning Commission Meeting of March 22, 2023 Page 6 suggested the recent misclassified project undergoing review greatly emphasized the importance of the DRSC and Planning Commission providing oversight for new and/or inexperienced planners.  Expressed a desire to meet with the City Manager to encourage additional staffing resources.
 Commented that the new standards are being proposed in lieu of maintaining/increasing funds and budget for the Planning Division;  Opined that many project delays/roadblocks are due to lack of communication and/or cooperation between departments.
 Suggested implementation of applicant advocates or ombudsmen to help applicants navigate the system.
 Supported retaining the 300 feet separation of projects from historic resources.
 Established that Planning Division staff undergoes historic structure training and that staff has the Secretary of the Interior standards for guidance.  Suggested that the City Planner or Zoning Administrator should be involved in minor or major classification decisions.
 Reviewed the “Summary of Proposed Zoning Permit Streamlining Items” (Attachment 2 of the staff report), focusing on items 11-17 which were not reviewed during the March 8, 2023 public hearing.
 Suggested revisions including maintaining the existing 300-foot distance from historic properties standard currently in use;
 For the proposed Administrative Development Permit, which would replace the Staff Waiver, the Commission recommended several changes, including:
o Requiring canvas for awnings on historic structures, but allowing flexibility of materials on properties that are not historic or in the Architectural (A) Overlay;
o Supported staff approval of certain improvements if adequately screened from the street;
o Agreed that landscape changes hidden from public view can be considered minor and that tree removals that meet certain criteria should be exempt from a zoning permit, such as trees that are unhealthy or destructive to surrounding property
DRAFT
38 Minutes of Regular Planning Commission Meeting of March 22, 2023 Page 7 o Recommended standard language for roof tiles, stucco treatment, and window types should be specific to historic structures and those located in Architectural Overlay;
o Noted that porches are referenced in two separate sections of the standards;
o Supported staff’s proposal to develop a City color palette for exterior colors of historic/Spanish architecture buildings.
o Recommended including the table version of the City’s Window Policy in the Amendment.
 The Commission supported the staff recommendations on items 13-17, including removing the requirement for a Minor Conditional Use Permit to allow beer and wine service at restaurants and accessory to other limited uses; and supported review of shared parking, off-site parking, and Discretionary Parking Permits by the Zoning Administrator instead of the Planning Commission.

IT WAS MOVED BY CHAIR MCKHANN, SECONDED BY VICE CHAIR

COSGROVE AND UNANIMOUSLY CARRIED TO CONTINUE ZONING
AMENDMENT 22-366, ZONING PERMIT STREAMLINING, TO THE MEETING OF APRIL 19, 2023.
[ITEM CONTINUED. PLANNING COMMISSION DECISION PENDING.]

9. NEW BUSINESS
None

10. OLD BUSINESS
None

11. REPORTS OF COMMISSIONERS AND STAFF
A. Tentative Future Agenda
Reports received and filed.

Chair McKhann thanked his fellow Commissioners for attending the meeting and being engaged with its topic; requested staff review other areas of Planning that are frustrating the public and alert the Planning Commission to affect change.

DRAFT
39 Minutes of Regular Planning Commission Meeting of March 22, 2023 Page 8 Acting Secretary Lightfoot requested those interested in attending the upcoming Planning Commissioners Academy to advise staff if they would like to be registered for all or part of the conference.

12. ADJOURNMENT

THERE BEING NO OTHER BUSINESS BEFORE THE COMMISSION, CHAIR MCKHANN ADJOURNED THE MEETING AT 10:18 P.M. TO THE NEXT REGULAR PLANNING COMMISSION MEETINGS TO BE HELD IN-PERSON ON APRIL 19, 2023, AT 6:00 P.M. AT THE SAN CLEMENTE CITY HALL COUNCIL CHAMBERS LOCATED AT 910 CALLE NEGOCIO, SAN CLEMENTE, CA, 92672, AND TELECONFERENCE AVAILABLE TO THE PUBLIC VIA LIVE STREAM FROM THE CITY’S YOUTUBE CHANNEL OR LIVE ON COX CHANNEL 854.

Respectfully submitted,
Scott McKhann, Chairman
Attest:

Jonathan Lightfoot, Acting Secretary of the Planning Commission DRAFT
40 AGENDA REPORT

CITY OF SAN CLEMENTE
City Council Meeting
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
Meeting Date: 4/18/2023 Agenda Item: (1)
Subject:

Approve Wire Transfer Nos.
2818 through 2823 and Warrant Nos.
587154 through 587285, paid on
3-24-23, in the amount of $1,307,757.39
CITY OF SAN CLEMENTE Page 1 of 1 Printed on 4/13/2023
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54 AGENDA REPORT

CITY OF SAN CLEMENTE
City Council Meeting
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
Meeting Date: 4/18/2023 Agenda Item: (2)
Subject:

Approve Wire Transfer Nos.
2824 through 2825 and Warrant Nos.
587286 through 587413, paid on
3-31-23, in the amount of $1,165,743.86
CITY OF SAN CLEMENTE Page 1 of 1 Printed on 4/13/2023
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64 AGENDA REPORT

CITY OF SAN CLEMENTE
City Council Meeting
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
Meeting Date: 4/18/2023 Agenda Item: (3)
Subject:

Approve Wire Transfer Nos.
2826 through 2832 and Warrant Nos.
587414 through 587570, paid on
4-7-23, in the amount of $3,068,362.11
TOTAL WARRANT REGISTER $5,541,863.36
CITY OF SAN CLEMENTE Page 1 of 1 Printed on 4/13/2023
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AGENDA REPORT

CITY OF SAN CLEMENTE
City Council Meeting
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
Meeting Date: 4/18/2023 Agenda Item:

Subject:

Warrant No. 900, Automatic Deposit
Advises 84611 through 84886, for
the period 3-6-23 through 3-19-23, paid
on 3-24-23, in the amount of $442,144.22
CITY OF SAN CLEMENTE Page 1 of 1 Printed on 4/13/2023
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AGENDA REPORT

CITY OF SAN CLEMENTE
City Council Meeting
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
Meeting Date: 4/18/2023 Agenda Item:

Subject:

Automatic Deposit Advises 84887
through 85175, for the period
3-20-23 through 4-2-23, paid
on 4-7-23, in the amount of $461,618.92
TOTAL PAYROLL REGISTER $903,763.14
CITY OF SAN CLEMENTE Page 1 of 1 Printed on 4/13/2023
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AGENDA REPORT

CITY OF SAN CLEMENTE
City Council Meeting
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
Meeting Date: 4/18/2023 Agenda Item: D.

Department: Community Development
Prepared By Sara Toma, Senior Planner
1 Subject:

APPROVAL OF A FIRST AMENDMENT TO THE PROFESSIONAL CONSULTANT SERVICES AGREEMENT WITH PRECISION CIVIL ENGINEERING, INC. FOR THE HOUSING ELEMENT

REZONING PROGRAM
Summary:

This is a request for the City Council to approve and authorize the City Manager to execute a first Amendment to Contract No. AC-1099, relating to planning services for the Housing Element Rezoning Program. This amendment increases the contract amount from $50,000, not to exceed the amount of $122,900, an increase of $72,900.

Background:

In October 2022, the state certified the City’s Housing Element Update. The update included 17 housing programs that requires the city to designate sufficient land at appropriate densities and in appropriate locations to accommodate the City’s share of regional housing needs and to facilitate the production of high-quality affordable housing. The City is required to implement these programs in this housing cycle (2021-2029) to maintain certified status.

The Housing Element Rezoning Program is required for compliance with the City’s’ certified Housing Element. The rezoning program includes expanding the affordable housing overlay, zoning ordinance amendments, and development of objective design standards for multi-family projects.

Discussion:

The State’s Department of Housing and Community Development (HCD) required all cities and counties to update their Housing Element by October 2022. To meet the deadline, staff needed planning consulting services to assist with this effort. This included, publishing a request for proposal, selecting a consultant, and beginning work immediately on the Housing Element rezoning program.

On July 6, 2022, staff published a Request for Proposal (RFP) for planning consultant services. Staff evaluated all proposals based on selection criteria including schedule, experience, cost, and approach to meeting the City’s needs. After interviewing potential consultants, staff selected Precision Civil Engineering (PCE) to review, assess, and prepare the Housing Element Rezoning Program. PCE’s proposed fees for service were $104,000. PCE is an established, full-service firm, and has over 55 years of professional Planning, Landscape Architecture, and Civil Engineer, with extensive experience in housing programs implementation.

On October 3, 2022, the City Manager approved the Professional Consultant Services Agreement for the preliminary phase of work with Precision Civil Engineering, Inc. at $50,000, the amount of the City Manager’s authority, to begin work immediately in assisting staff with the Housing Element Rezoning CITY OF SAN CLEMENTE Page 1 of 3 Printed on 4/12/2023
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Meeting Date: 4/18/2023 Agenda Item: D.

Manager’s authority, to begin work immediately in assisting staff with the Housing Element Rezoning Program (Attachment 2). The Agreement served to begin the work at the end of last year and meet state’s requirements. This amendment will capture the remaining scope of work, including a cost adjustment of $18,900 to add consultant fees for time and travel to participate in multiple in-person meetings, which was not included in the original PCE cost proposal of $104,000. This amendment increases the contract amount from $50,000 to $122,900, an increase of $72,900, which is expected to fully fund the project. The project is funded from two different sources, the General Fund and a LEAP Grant, which exceed the costs of this contract. A supplemental budget appropriation is not required. The table below provides a breakdown of the budgeted cost for this project and funding sources.

Funding Source Account Number Project Name Amount
General Fund 001-431-43890 Consultant Services to Develop Objective Design Standards
$35,000
LEAP Grant 001-431-43890 Housing Element Rezoning Program $90,000 $125,000
$122,900

HOUSING ELEMENT REZONING PROGRAM

PROJECT FUNDING SOURCES
Total Amount
Project Cost
Council Options:
· Approve and authorize the City Manager to execute the First Amendment to the Professional Services Agreement with Contractor.
· Modify and authorize the City Manager to execute the First Amendment to the Professional Services Agreement with Contractor.
· Continue the Item with direction to provide additional information. · Deny the request to Amend the Professional Services Agreement.

Environmental Review/Compliance (CEQA)
Not a project.

Fiscal Impact:

The project is funded from two different sources: $35,000 from the General Fund and $90,000 from the Local Early Action Planning (LEAP) Grant from the California Housing and Community Development (HCD) Department.

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Meeting Date: 4/18/2023 Agenda Item: D.

Recommended Actions:

Staff Recommendation
Approve and authorize the City Manager to execute the First Amendment to the Professional Services Agreement with Precision Civil Engineering for the Housing Element Rezoning Program Attachment:

1. First Amendment to the Professional Consultant Services Agreement with PCE (Contract AC-1099)

2. Professional Consultant Services Agreement with PCE (Contract AC-1099) Notification:

Notice not required.

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55452.01100\31193624.5
4884-0838-5116 v1

FIRST AMENDMENT TO

PROFESSIONAL CONSULTANT SERVICES AGREEMENT

FOR THE HOUSING ELEMENT REZONING PROGRAM
This First Amendment to Professional Consultant Service Agreement for planning services (this “First Amendment”) is made and entered into this _____ day of ________, 20___, by and between the CITY OF SAN CLEMENTE, a California municipal corporation ("City"), and PRECISION CIVIL ENGINEERING, INC. ("Consultant").

RECITALS:

A. City and Contractor entered into a Professional Consultant Services Agreement for planning services (the “Agreement”) on October 3, 2022.

B. City and Contractor desire to amend the Agreement in the manner provided herein.

COVENANTS:

Section 1: Article 3.1 (Scope of Services and Term), section 3.1.2 of the Agreement is hereby amended to state that the contract will terminate when work is complete pursuant to the project adjusted schedule as referenced in Exhibit A.

Section 2: Article 3.3 (Fees and Payments), section 3.3.1 of the Agreement is hereby amended by increasing the total compensation amount from Fifty Thousand Dollars ($50,000) to One Hundred Twenty two Thousand and Nine Hundred Dollars ($122,900), an increase of Seventy Two Thousand and Nine Hundred Dollars ($72,900).

Section 3: Exhibit “C” (Schedule of Services) to the Agreement is deleted and replaced in its entirety by Exhibit “C” to this First Amendment, which exhibit is attached hereto and incorporated herein fully by this reference.

Section 4: Exhibit “D” (Compensation) to the Agreement is deleted and replaced in its entirety by Exhibit “D” to this First Amendment, which exhibit is attached hereto and incorporated herein fully by this reference.

Section 5: Except as expressly amended by this First Amendment, the remaining portions of the Agreement shall remain in full force and effect.

ATTACHMENT 1
83 55452.01100\31193624.5
4884-0838-5116 v1
IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to be duly executed on the respective dates set forth opposite of their signatures.

CITY OF SAN CLEMENTE
By:________________________________
ATTEST: Its:_____CITY MANAGER_____________
______________________________ Dated: ____________________, 20____ CITY CLERK of the City of
San Clemente, California
APPROVED AS TO FORM:

BURKE, WILLIAMS AND SORENSEN, LLP
____________________________
Elizabeth A. Mitchell, City Attorney

APPROVED AS TO AVAILABILITY
OF FUNDING:
________________________________
Finance Authorization

__________________________
(“CONSULTANT”)
By:_____________________________
Its:_____________________________
Dated: __________________, 20____
84 55452.01100\31193624.5
4884-0838-5116 v1
EXHIBIT "A"

SCOPE OF SERVICES
There are no changes to the Scope of Work as part of this First Amendment, except for the Consultant to attend seven in-person (not virtual) meetings. In addition, the Schedule of Service and Compensation are amended as follows:
85 Exhibit “B”
Schedule of Services
Timeline
Month Deliverable/Task
January 2022 • Property Owner Meeting Logistics
Workshop Save-the-Date Final Flyer
Draft Survey #2
• Stakeholder interviews scheduling, property owner meeting, Provide Comments on draft Survey, Property Owner Meeting Invitation
• Stakeholder interviews (January 23-Februry 9)
February • Stakeholder interviews (January 23-Februry 9) • Community Workshop Logistics
• Text Amendment/Rezone Approach and Outline
• Site Analysis Summary
• Open Public Survey (2/10/23-3/10/23)
Community Workshop (In-Person) (2/23/23)
March Community Workshop (Virtual) (3/1/23)
• Close Public Survey (2/10/23-3/10/23)
• Public Outreach Summary Memo
• Study Session Discussion
• Annotated Text Amendment/Rezone Approach and Outline
April • 1st Draft Text Amendment
• 1st Draft Rezoning Map
• 2nd Draft Application Form/Checklist
May Design Review Subcommittee Meeting #1 05/24/23
June Design Review Subcommittee Meeting #2 06/14/23
• 2nd Draft Text Amendment
• 2nd Draft Rezoning Map
• 2nd Draft Application Form/Checklist
• Draft Hearing Documents & Notices
July PC Study Session Meeting #1 07/19/23
• Drafting of Deliverables
• City Routing & Review
August-September PC Study Session Meeting #2 08/16/23
• Drafting of Deliverables
• City Routing & Review
October-November PC Meeting 10/18 or 11/08 – Tentative
December CC Meeting 12/05 or 12/19 – Tentative
86 EXHIBIT "D"
Compensation
PCE's proposed budget is as follows:

TASK1.PROJECTMANAGEMENT
Project Manager .................. 25 hours
Senior Planner ..................... 10 hours
Senior Associate Planner ....... 30 hours
Assistant Planner .................. 10 hours
TOTAL HOURS .................... 75 hours
SUB-TOTAL. ........................ $13,000*
*Cost includes 21 check-in meetings
TASK 2. PUBLIC OUTREACH
Project Manager .................. 1 0 hours
Senior Planner ..................... 10 hours
Senior Associate Planner ....... 20 hours
Assistant Planner .................. 20 hours
TOTAL HOURS .................... 60 hours
SUB-TOTAL. ........................ $11,500*
*Cost includes 1 community workshop, 1 property
owner workshop, 1 community survey, and 4
interviews
TASK 3. HOUSING ELEMENT REZONING

PROGRAM
Project Manager .................. 30 hours
Senior Planner ..................... 60 hours
Senior Associate Planner ....... 60 hours
Assistant Planner .................. 38 hours
TOTAL HOURS .................... 188 hours
SUB-TOTAL. ........................ $29,000*
*Cost Includes CEQA document for rezone
TASK 5. MEETINGS AND HEARINGS
Project Manager .................. 30 hours
Senior Planner ..................... 16 hours
Senior Associate Planner ....... 16 hours
Assistant Planner .................. 16 hours
TOTAL HOURS .................... 78 hours
SUB-TOTAL. ........................ $14,000*
'Cost includes 2 Design Review Sub-Committee, 1
study session, 2 Planning Commission, 3 City
Council; assumes virtual meetings with the
exception of the first City Council hearing
TASK 6. HEARING DRAFT AND

FORM/PROCEDURAL CHANGES
Project Manager .................. 5 hours
Senior Planner ..................... 5 hours
Senior Associate Planner ....... 10 hours
Assistant Planner .................. 10 hours
TOTAL HOURS .................... 30 hours
SUB-TOTAL. ........................ $4,500

DIRECT COSTS
Travel, Printing, etc ................ $4,000
SUB-TOTAL. ........................ $4,000
TASK 4. OBJECTIVE DESIGN STANDARDS TOTAL COST NOT TO EXCEED: $104,000* Project Manager .................. 30 hours
Senior Planner ..................... 60 hours *Includes 10% built-in contingency Senior Associate Planner ....... 60 hours
Assistant Planner .................. 30 hours
TOTAL HOURS .................... 180 hours
SUB-TOTAL. ........................ $28,000*
*Cost includes CEQA document for text
amendment
*First Amendment to the Agreement to
include In-Person 7 Meetings, Direct Cost
of $18,900.
*First Amendment to the Agreement
increases the total cost not to
exceed $122,900.
87 ATTACHMENT 2
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92 93
94 95
96 97
98 99
100
101
102
103
104
105
106
107
108
109
110
111

AGENDA REPORT

CITY OF SAN CLEMENTE
City Council Meeting
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
Meeting Date: 4/18/2023 Agenda Item: E.

Department: Community Development
Prepared By Sara Toma, Senior Planner
0 Subject:

SUBMITTAL OF AN APPLICATION TO THE CALIFORNIA OFFICE OF HISTORIC PRESERVATION FOR A CERTIFIED LOCAL GOVERNMENT GRANT TO UPDATE THE 2006 HISTORIC RESOURCES SURVEY Summary:

This is a request for the City Council to authorize the submittal of a grant application to the California Department of Parks and Recreation (DPR) through the Office of Historic Preservation’s Certified Local Government Grant Program for a grant supporting the preservation of historic resources. The grant would help fund an update to the 2006 historic resources survey by conducting a field survey of previously identified historic properties and updating the associated DPR forms.

Background:

Each year the California Office of Historic Preservation (OHP) provides grant funds to local governments through the Certified Local Government Program (CLG) in a competitive process to support historic preservation efforts. Only local governments that have been certified by the National Park Service are eligible to compete. OHP will consider applications for projects that involve new or innovative approaches and activities intended to promote the identification, evaluation, and preservation of historic resources.

Discussion:

Planning staff requests City Council authorization to submit a grant application in the 2023-24 cycle for $40,000 of grant funding to update its 2006 Historic Resources Survey by conducting a field survey of previously identified historic properties and updating their associated DPR forms. These updates will then be used to submit multiple properties to the California Register of Historical Resources through the State Historic Resources Commission. The primary goal of this effort is to update the DPR forms to ensure identification of character defining features of historic properties and to provide additional protection of those properties as afforded by the State through implementation of ADU laws. This effort supports the City’s General Plan goal of promoting and preserving the City’s heritage and historic resources.

The current project has a budget of $33,750 already allocated. If awarded the grant, the project budget would increase to $73,750. Staff recently requested a cost estimate from the City’s on-call historic consultant (GPA Consulting) to update all 202 DPR forms for properties on the City’s list of historic resources, and the estimate provided by the consultant for the full scope exceeds the project budget (Attachment 3). However, the City can accomplish the project within budget by adjusting the number of DPR forms that are updated. Staff will focus on the required tasks of updating DPR forms for the 22 designated Landmark Properties and submitting those to the California Register of Historical Resources through the State Historic Resources Commission. An optional task is to update CITY OF SAN CLEMENTE Page 1 of 3 Printed on 4/12/2023
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Meeting Date: 4/18/2023 Agenda Item: E.

Historical Resources through the State Historic Resources Commission. An optional task is to update DPR forms for the remaining 180 properties as identified by staff in consultation with the San Clemente Historical Society. The sample budget from GPA would allow 133 property forms to be updated including the Landmark Properties, and staff would identify 69 properties that would be deferred for a future update when funding allows. Through the Request for Proposal (RFP) process, however, the City may receive proposals at lower rates that would allow for all 202 properties to be evaluated which would remove the need to prioritize the remaining historic property DPR forms. Staff intends to apply for CLG grant at the full amount of $40,000 to offset the costs of the project scope.

Based on CLG’s grant fund matching requirements of 60% Federal/40% applicant basis for the total project cost, the City’s application for the $40,000 grant will require a 40% match of $29,500, which will be covered by the already-budgeted amount of $33,750.

Council Options:
· Adoption of Resolution 23-18 entitled “A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SAN CLEMENTE, CALIFORNIA, AUTHORIZING SUBMITTAL OF AN APPLICATION

TO THE CALIFORNIA OFFICE OF HISTORIC PRESERVATION FOR A CERTIFIED LOCAL GOVERNMENT GRANT TO UPDATE THE 2006 HISTORIC RESOURCES SURVEY BY

CONDUCTING A FIELD SURVEY OF PREVIOUSLY IDENTIFIED HISTORIC PROPERTIES

AND UPDATING THEIR ASSOCIATED DEPARTMENT OF PARKS AND RECREATION (DPR) FORMS”
· Continue the Item with direction to staff to provide additional information · Deny Resolution 23-18 and staff request to submit the grant application Fiscal Impact:

The City is required to provide a 40% funding match of the total project cost estimated to be $73,750, which will be funded by the General Fund ($33,750) and CLG grant funds ($40,000).

Environmental Review/Compliance (CEQA)
Not a “project” under CEQA.

Recommended Actions:

Staff Recommendation
Adoption of Resolution 23-18 entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SAN CLEMENTE, CALIFORNIA, AUTHORIZING SUBMITTAL OF AN APPLICATION TO THE

CALIFORNIA OFFICE OF HISTORIC PRESERVATION FOR A CERTIFIED LOCAL GOVERNMENT GRANT TO UPDATE THE 2006 HISTORIC RESOURCES SURVEY BY CONDUCTING A FIELD

SURVEY OF PREVIOUSLY IDENTIFIED HISTORIC PROPERTIES AND UPDATING THEIR ASSOCIATED DEPARTMENT OF PARKS AND RECREATION (DPR) FORMS”.

Attachment:

1. Resolution No. 23-18

2. CLG Grant Manual

3. GPA Cost Estimate
CITY OF SAN CLEMENTE Page 2 of 3 Printed on 4/12/2023
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Meeting Date: 4/18/2023 Agenda Item: E.

Notification:

Notice not required.

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ATTACHMENT 1
4871-7637-3084 v1
RESOLUTION NO. 23-18

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SAN CLEMENTE, CALIFORNIA, AUTHORIZING

SUBMITTAL OF AN APPLICATION TO THE CALIFORNIA

OFFICE OF HISTORIC PRESERVATION FOR A

CERTIFIED LOCAL GOVERNMENT GRANT TO UPDATE
THE 2006 HISTORIC RESOURCES SURVEY BY

CONDUCTING A FIELD SURVEY OF PREVIOUSLY

IDENTIFIED HISTORIC PROPERTIES AND UPDATING

THEIR ASSOCIATED DEPARTMENT OF PARKS AND

RECREATION (DPR) FORMS
WHEREAS, the Office of Historic Preservation (OHP) is required by federal law to pass through at least 10% of its annual Federal Historic Preservation Fund (HPF) allocation to Certified Local Governments (CLGs) for Historic Preservation Fund-eligible activities, and
WHEREAS, California has elected to distribute this money to CLGs through the competitive CLG grant program Cycle 2023-24 to local governments to support Historic Preservations, and
WHEREAS, the Office of Historic Preservation application submittal deadline is April 28, 2023, and
WHEREAS, on March 30, 2023, the City submitted the Annual Report as required by the CLG Grant Manual to qualify for the grant, and
WHEREAS, the City will use the awarded funds to update the City’s DPR forms and conduct a field survey supporting the preservation of historic resources; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Clemente hereby:

Section 1. Directs San Clemente staff to submit a grant application package to the California Office of Historic Preservation to provide financial support, under authority of the Federal Historic Preservation Fund, in the amount of up to $40,000 to fund the project more particularly described in the grant application package.

Section 2. Authorizes the Community Development Director, of the City of San Clemente, to execute, in the name of San Clemente, all necessary applications and related documents and take all necessary steps to process the grant application.

Section 3. The Mayor of the City of San Clemente shall sign this Resolution and the City Clerk shall attest and certify to the passage and adoption of this Resolution and it shall become effective at the time(s) specified above and in accordance with applicable law.
115
Resolution No. Page 2
4871-7637-3084 v1
Section 4. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED, ADOPTED and signed this 18th day of April, 2023 on the following vote:

AYES:

NOES:

ABSENT:

ATTEST:
_______________________________ _____________________________ City Clerk of the City of Mayor of the City of
San Clemente, California San Clemente, California
116
Resolution No. Page 3
4871-7637-3084 v1

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §

CITY OF SAN CLEMENTE )
I, Laura Campagnolo, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. _________ was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, _________, by the following vote:

AYES:

NOES:

ABSENT:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. ___________________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
_________________________
Elizabeth A. Mitchell, City Attorney
117

CALIFORNIA

CERTIFIED LOCAL GOVERNMENT

GRANT MANUAL
Palm Springs Visitor Center, repurposed gas station
Photo courtesy of Bryanb7, Creative Commons
California Office of Historic Preservation
1725 23rd Street, Suite 100
Sacramento, CA 95816
[email protected]
(916) 445-7000
ATTACHMENT 2
118
I
California CLG Grant Manual
Prepared by Local Government and Environmental Compliance Unit Staff Office of Historic Preservation
Certified Local Government (CLG) Program
Forward submissions by electronic mail to [email protected].

Include “CLG Grant Application” in the Subject line of your email.

Incomplete application packages will not be reviewed.

NOTE: Information about this manual and all related documents and forms are available online at CLG Grant Program.

Live links in this manual are indicated by blue text that is underlined. Clicking on a live link should take you to the appropriate web page or online document. Should there be a problem with a link in this document, refer to the documents listed individually on the CLG Grant Program web page.

This publication has been financed in part with Federal funds from the National Park Service, Department of the Interior, under the National Historic Preservation Act of 1966, as amended, and administered by the California State Office of Historic Preservation. The contents and opinions do not necessarily reflect the views or policies of the Department of the Interior, nor does the mention of trade names or commercial products constitute endorsement or recommendation by the Department of the Interior.

Under Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, the U.S.

Department of the Interior strictly prohibits unlawful discrimination on the basis of race, color, national origin, age, or handicap in its federally assisted programs. If you believe you have been discriminated against in any program, activity, or facility as described above, or if you desire further information, please write to:

Office for Equal Opportunity
National Park Service
1849 C Street, NW
WASHINGTON D.C. 20240
119
II

TABLE OF CONTENTS
ADMINISTRATIVE INFORMATION................................................................................ 1 STAFF CONTACTS........................................................................................................ 1 WHO MAY APPLY? ....................................................................................................... 2 HOW MUCH MONEY IS AVAILABLE?.......................................................................... 2 WHAT WILL BE FUNDED?............................................................................................ 2 General Plan Historic Preservation Elements.................................................. 3 Ordinance Revisions.......................................................................................... 3 Historic Contexts and Surveys.......................................................................... 4 National Register of Historic Places District Nominations and........................

Multiple Property Submissions......................................................................... 5 Archaeological Preservation Plans................................................................... 6 Design Guidelines for Historic Properties ....................................................... 7 Preservation Education and Outreach Programs............................................ 7 Historic Structure Reports (HSR) and Mini-HSR Preservation Plans ............. (HSRPP)............................................................................................................... 8 Information Management and Technology....................................................... 9 Climate Actions, Sustainability, and Other Considerations………………….. 9 WHAT WILL NOT BE FUNDED? ................................................................................ 10 HOW ARE GRANT RECIPIENTS SELECTED? .......................................................... 10 WHAT ARE THE SELECTION CRITERIA? ................................................................. 11 GOOD GRANT MANAGEMENT .................................................................................. 12 CONFORMANCE WITH THE SECRETARY OF THE INTERIOR’S STANDARDS AND GUIDELINES....................................................................................................... 12 120
III
CREATING A BUDGET................................................................................................ 13 Per Diem Rates ................................................................................................. 16 CONSULTANTS AND CONTRACT SERVICES .......................................................... 18 PREPARING AN RFP................................................................................................... 18 RFP Checklist ................................................................................................... 19 LOCAL GOVERNMENT APPROVALS........................................................................ 20 GRANTEE’S LEGAL OBLIGATIONS .......................................................................... 20 REQUESTING REIMBURSEMENT.............................................................................. 22 REMINDERS................................................................................................................. 23 CLG GRANT APPLICATION CHECKLIST .................................................................. 24 CLG GRANT APPLICATION........................................................................................ 25 GRANT APPLICATION NARRATIVE TEMPLATE ...................................................... 26 APPENDIX.................................................................................................................... 29 Forms to be Included in Application Packet .................................................. 29 Forms to be used in Grant Reports……………………………………………….29
Online Resources............................................................................................. 29 121
1 ADMINISTRATIVE INFORMATION
Administration Grants will be administered in accordance with the National Park Service Historic Preservation Fund Grant
Manual, October 1997; Office of Management and Budget
Circulars A-87, A-122, A-102, or A-128; and this manual.

Grant Period Work to be funded must be performed within the stated grant period (see Read First-Updates document). Project planning, including drafting the RFP, may begin before
your grant is awarded and a project agreement signed.

However, you cannot be reimbursed for costs incurred
before the start date of the grant period.

Application Package The grant application template and required forms are included in this guidance document and are available
online as separate electronic documents. A complete
application package consists of the following documents:
• Grant Application Checklist
• Application Form with an original signature (one
original and two copies of the form must be included in the package)
• CLG's General Plan Preservation Element, if available • Résumés
• Signed certification form (one original and two copies of the form must be included in the package)
• Any applicable maps, photographs, significance
statements required for survey and National Register
or California Register nomination grant applications
(see "What Will Be Funded" section)
• Applications will be prepared with no less than 12-
point font.

Staff Contacts OHP staff are available to discuss your grant proposals.

Contact CLG Grant Program staff to be routed to staff with expertise in the area of your grant’s focus (e.g., design guidelines, historic contexts, ordinances, public outreach, etc.).
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2 WHO MAY APPLY?
Only local governments that have been certified by the National Park Service prior to the grant application deadline (refer to Read First-Updates document) are eligible to compete. In addition, applicants must have completed their annual end-of-year reports and submitted them to the Office of Historic Preservation prior to the grant application deadline.

HOW MUCH MONEY IS AVAILABLE?
The Office of Historic Preservation (OHP) is required by federal law to pass through at least 10% of its annual Federal Historic Preservation Fund (HPF) allocation to Certified Local Governments (CLGs) for Historic Preservation Fund-eligible activities. California has elected to distribute this money to CLGs through the competitive CLG grant program. Refer to the Read First-Updates document for current range of grant amounts.

NOTE: Because the OHP is required to pass through a specific amount of money as a condition of HPF funding, if one or more CLG grant recipients default or withdraw during the project period, the OHP is placed at risk for failing to comply with the provisions of its contract with the NPS. Undistributed funds must be returned to the NPS at the end of the project period. This denies the citizens of California, in general, and CLGs, specifically, the full benefit of federal funds allocated for their use, penalizes the OHP, and threatens future funding levels for California. Thus, it is critical that grant recipients inform OHP staff immediately should situations arise that have the potential to interfere with completion of the project and expenditure of funds as contracted. The OHP can then attempt to redistribute the funds to other CLGs before the end of the grant period.

WHAT WILL BE FUNDED?
OHP will consider applications for the following types of projects as well as projects that involve new or innovative approaches and activities intended to promote the identification, evaluation, and preservation of historic resources and facilitate the integration of historic preservation planning into broader land-use planning activities and decision making.

General Plan Historic Preservation Elements
Ordinance Revisions
Historic Contexts and Surveys
National Register of Historic Places District or MPD Nominations Archaeological Preservation Plans/Ordinances
Design Guidelines for Historic Properties
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3 Preservation Education and Outreach Programs
Historic Structure Reports/HS Preservation Plan
Information Management and Technology
Climate Actions, Sustainability, and Other Considerations A Note to our Applicants
As you think about projects for the CLG grant program, we encourage you to consider a broad and inclusive approach to the meaning of historic properties. What is Intangible Cultural Heritage and how does it fit into your local preservation program? Also, consider evaluation and documentation of Traditional Cultural Properties as part of your context/survey/registration program.

NOTE: Refer to What is Intangible Cultural Heritage? and National Register Bulletin 38: Guidelines for Evaluating and Documenting Traditional Cultural Properties.

General Plan Historic Preservation Elements (New or Update) The OHP will consider applications for projects that will result in preparing a general plan historic preservation element or revising and updating an existing one. Given the CLG’s important role in meeting both statewide and local historic preservation needs, the OHP recommends that every CLG have a workable preservation element in its General Plan.

Historic preservation takes place within the broader context of overall community planning and development. The most effective historic preservation programs and projects are those that are coordinated with other community programs and activities, including planning procedures and project approval decision making. An important part of any preservation element is community involvement in its preparation and development. This is an opportunity for the community to develop consensus about its historic preservation program.

NOTE: Visit the OHP website for information about and examples of historic preservation elements.

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Ordinance Revisions
The OHP will consider CLG grant applications for projects that address one or a combination of the following:
• revision of existing ordinances,
• code revisions related to historic properties
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4 • historical zoning amendments
• public outreach and participation programs related to the adoption of a revised ordinance.

NOTE: Information about and examples of local ordinances is available on the OHP's web as is the OHP Technical Assistance Bulletin 14: Drafting Effective Historic Preservation Ordinances.

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Historic Contexts and Surveys (New or Update)
The OHP expects that historic contexts will be developed prior to or in conjunction with survey projects proposed for funding in the CLG grant program. This is in accordance with the Secretary of the Interior’s Standards and Guidelines for Archeology and Historic Preservation. The OHP’s supplemental guidance for developing contexts is available online: Writing Historic Contexts and Preferred Format for Historic Contexts.

Historic context statements provide the foundation for preservation planning and are critical for understanding, identifying, and evaluating historic resources. Based on one or more themes, a geographical area, and periods of significance, context statements describe the broad patterns of historical development of a community or region that are represented by the physical development and character of the built environment, identify important associated property types, and establish eligibility criteria and integrity thresholds Contextbased surveys make it possible to evaluate resources for land use planning purposes without needing to research each individual property. An initial context statement should be developed during the early stages of survey planning in order to utilize cost-effective survey methods that will result in the identification of significant resources. More developed contexts may be developed in conjunction with an ongoing survey, or as a separate activity.

Surveys provide information needed to make informed planning decisions, prioritize preservation goals and objectives, develop and implement land use policies, perform environmental reviews pursuant to CEQA, develop adaptive reuse and heritage tourism initiatives, and educate the public and increase the understanding of and appreciation for the built environment as a tangible reminder of the community’s history. Surveys also assist in the identification of resources worthy of designation at the local, state or federal levels as well as properties potentially eligible for tax benefits or other preservation incentives.

Applications for survey projects must identify whether the survey will be a reconnaissance or an intensive level survey and the approximate acreage to be surveyed. A map of the proposed area to be surveyed must be included with application. Note: The OHP is in the process of developing a new data platform with GIS components for the State Historical Resources Inventory. Survey projects will need to provide geo-coded mapping information; standards and format requirements are being developed as this manual is being prepared.

Please check with the survey coordinator if you have questions.

You must include the approximate acreage that will be covered in the survey. 125
5 Oral histories are often the only way to document community or neighborhood histories that are not identified through standard public records but are richly represented in the memories of the people and their associated cultural values. An oral history project should be structured to inform the development of the historic context and/or survey.

When determining a community’s survey needs it is important to consider how much is currently known about the existing historical resources and whether there are specific property types or neighborhoods being threatened by development or other changes.

The OHP encourages the use of electronic capture and management of survey data and has developed protocols for data exchange with the OHP for inclusion in the State Historic Resources Inventory (SHRI). Please contact OHP staff for information on electronic equivalents to DPR 523 paper forms.

NOTE: All surveys must be prepared according to National Register Bulletin 24:

Guidelines for Local Surveys: A Basis for Preservation Planning Part 1 and Part 2, and the Secretary of the Interior’s Standards and Guidelines for Archeology and Historic Preservation. Directions for completing DPR 523 forms are found in Instructions for Recording Historical Resources. Survey data will be incorporated into the State Historic Resources Inventory maintained by the OHP as part of the California Historical Resources Information System (CHRIS).

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National Register of Historic Places District Nominations and Multiple Property Submissions
The National Register plays a vital role in historic preservation as a planning tool; as a basis for tax act certification and economic revitalization; as a research tool, and for the recognition it bestows on designated properties. The OHP encourages the listing of all properties that meet the National Register eligibility criteria. However, the OHP prefers to fund nominations for properties that will benefit the most from designation and will benefit the most resources.

The OHP will consider funding the nomination of historic districts, but not individual properties. The OHP will also consider funding the nomination of groups of resources using the Multiple Property Submission (MPS) approach. As noted in National Register Bulletin 16B: How to Complete the National Register Multiple Property Documentation Form, “the Multiple Property Documentation Form streamlines the method of organizing information collected in surveys and research for registration and preservation planning purposes.” MPD streamline the future nomination of individually eligible resources and districts that meet the registration criteria established in the historic context.

When determining what resources to nominate it is important to consider how the community will benefit and whether the property owners will support designation. The nomination process can help educate property owners and other members of the community about the economic, social and aesthetic values of historic preservation and the significance of the community’s past as represented in the environment. Grant proposals for 126
6 National Register district nominations should provide evidence of community and property owner support.

NOTE: National Register applications must be prepared according to National Register Bulletin 15: How to Apply the National Register Criteria for Evaluation, National Register Bulletin 16A: How to Complete the National Register Registration Form, and for Multiple Property Submissions, National Register Bulletin 16B: How to Complete the National Register Multiple Property Documentation Form.

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Archaeological Preservation Plan/Ordinance
The OHP encourages local governments to develop and implement archaeological preservation plans/Ordinances. Archaeological resources offer tangible links to the community's shared heritage and play a valuable role in enriching the daily experience of the community. The development and implementation of an archaeological preservation plan enables a community to better coordinate its efforts to manage the diverse values of its archaeological resources and optimize its ability to comply with local, state, and federal environmental regulations in timely and cost-efficient ways. Information about archaeological resources can be an important component in developing or enhancing a community’s heritage tourism program, enabling a community to realize real fiscal dividends from its archaeological resource base while enriching the understanding and appreciation of its heritage.

Elements of the landscape in every community, archaeological resources include the ancient prehistoric material remains of Native American life that predate the modern establishment of a community as well as the historic material remains of each different phase of a community’s development. Accumulations of such remains are typically found as inconspicuous deposits beneath the streets, sidewalks, buildings, and landscaping of a community’s commercial and residential districts, and also in a community’s open spaces.

Archaeological preservation plans should include four primary elements:
• Historic context
• Inventory of archaeological resources
• Significance criteria
• Protection measures
Such plans can be effective vehicles for protection of local archeological sites that contain otherwise unobtainable information about the community’s past and can contribute much to the community’s understanding of itself. Preservation planning for archeology, as with other aspects of historic preservation, is most successful when done pro-actively, rather than through regulatory review of proposed construction projects.

NOTE: Archeological Assistance Technical Briefs are available from the National Park Service’s Archeology and Ethnography Program. Archeological surveys must be carried out in accordance with National Register Bulletin 24: Guidelines for Local Surveys: A 127
7 Basis for Preservation Planning Part 1 and Part 2, and the Secretary of the Interior’s Standards and Guidelines for Archeology and Historic Preservation.

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Design Guidelines for Historic Properties (New or Update) The OHP will consider CLG grant applications for projects that address the development of design guidelines or the revision of existing design guidelines.

Design guidelines are the basis for local review of work proposals on historic properties.

They can:
• Explain, expand and interpret general design criteria often found in the preservation ordinance;
• Provide a basis for making fair decisions;
• Protect the value of investments in historic properties and neighborhoods that might be threatened by poorly managed growth;
• Reinforce the character of a historic area;
• Ensure consistence in the design review process; and
• Provide predictability for anyone working on a historic property.

Guidelines may address design community-wide, focus on particular property types or styles, or treat particular neighborhoods or districts. Applicants must demonstrate a commitment to developing guidelines that are based on the principles in The Secretary of the Interior’s Standards for the Treatment of Historic Properties and that are developed within a context of maximum public participation opportunities.

NOTE: Information about design guidelines is available in Working on the Past in Local Historic Districts, an online National Park Service tutorial.

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Preservation Education and Outreach Programs
The OHP will consider funding educational and outreach programs that promote historic preservation at a community level. Grant applications should indicate how the proposed program meets a critical need in a way that is both innovative, cost-effective and reaches a wide audience. The types of projects that will be considered may include but are not limited to:
• Hosting a regional historic preservation workshop;
• Hosting webinars or developing eLearning on historic preservation topics; • Developing a mobile app for making information available about local historic resources;
• Developing educational materials and outreach efforts to provide homeowners with guidance regarding good design solutions, appropriate materials, and sources for 128
8 such materials to help homeowners better preserve and maintain their older properties;
• Developing a citizen’s guide to historic preservation in your community which is available in print and online; or
• Collaborating with local educators to develop a curriculum module that engages students in learning more about the built environment and the community’s history.

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Historic Structure Reports (HSR) and Mini-HSR Preservation Plans (HSRPP) The OHP will consider funding Historic Structures Reports and Mini-HSR Preservation Plans. While HSRs and Mini-HSR Preservation Plans include many of the same components (history, existing conditions, materials analysis, maintenance considerations, etc.), they are different planning documents. In an HSR, the history and existing conditions sections are given equal attention as the treatment and recommendations sections, while the focus of the Mini-HSR Preservation Plan is on the project-specific treatment and recommendations sections. Before choosing an HSR or Mini-HSR Preservation Plan, the local government should determine how the treatment recommendations will be used after the document is completed, i.e., will an extensive restoration occur or rather a select area of repair to a building. Where funding is limited and a historic structure is at risk, a Preservation Plan can provide the information needed to efficiently and appropriately protect the resource.

It is important to include information in the grant application about the current status of the property and the need for a historic structure report or Mini-HSR/Preservation Plan which answers the following questions:

• What is the historical or architectural significance of the property? • Was it included in a survey?
• How has the property been designated, e.g., local designation, National Register of Historic Places, California Register of Historical Resources, California Historical Landmark, Point of Historical Interest?
• Who is the owner of the property?
• Does the public use the property?
• What are the foreseeable uses of the property?
• Are there threats to the property?
• Under the ordinance, what jurisdiction does the local government have over the property?
NOTE: For more information see Historic Structure Report Format. Proposed work must conform to The Secretary of the Interior’s Standards for the Treatment of Historic Properties.
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9 Information Management and Technology
The OHP will consider CLG grant applications for projects that involve the innovative application of technology in acquiring, managing, and disseminating information about local historic resources. The OHP encourages all local governments to make information about their historic preservation programs available online. Software costs and licensing fees are allowable project costs. The types of projects that will be considered may include but are not limited to:
• phone applications
• website design
• development of databases
The OHP is promoting electronic data management and exchange and has developed standards for digital data submittals. Please consult with OHP staff regarding electronic data standards for proposed projects.

Climate Actions, Sustainability, and Other Considerations To meet carbon reduction and other climate change goals, there is an increasing recognition in the role that cultural heritage can play in helping to create more resilient communities. How historic properties can be modified for less carbon emissions while retaining its character defining features, the modification/creation of ordinances/policies to include historic resources in planning and adaptation goals, the role of cultural resources in larger landscape initiatives, etc., are all opportunities local governments may be considering. Sustainability initiatives that include cultural resources for greater outcomes are also things for which local governments are increasingly interested.

Sea level rise and changes in weather patterns have the potential to adversely impact communities, historic properties, and cultural resources. For example, communities might consider surveying or mapping properties that would be affected by climate change.

Does your local government have an idea for a project that does not fit easily into one of the categories outlined above? The OHP will consider grant proposals that facilitate the integration of historic preservation planning into broader land-use planning activities and decision-making.

Additionally, for projects that involve new or innovative approaches and activities intended to promote the identification, evaluation, and preservation of historic resources, OHP will consider grant proposals.

NOTE: For more information see: OHP Climate Action; San Antonio Climate Ready: A Pathway for Climate Action & Adaption; National Park Service, Climate Change; and Advisory Council on Historic Preservation Climate Adaptation & Resilience.

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10 WHAT WILL NOT BE FUNDED?
Due to limited funds, the OHP will not fund proposals for the following types of projects:
• Construction, restoration, rehabilitation, or stabilization of buildings and structures • Acquisition of historic properties
• Purchase of computers, or other equipment costing more than $5000 • National Register nominations for individual properties • Travel or registration costs for staff or commissioner training.

HOW ARE GRANT RECIPIENTS SELECTED?
Grants are awarded to CLGs on a competitive basis through a review process which considers the proposed scope of work, the plan to administer the project, the benefits of the proposed project to the community, and the budget. The State Historic Preservation Officer (SHPO) will convene an application review committee made up of both fiscal and program staff from the OHP. The committee will rank applications in order of their scores and recommend to the SHPO awarding grants for the highest ranked applications.

NOTE: In recent years, the OHP has awarded grants to CLGs who subsequently requested a reduction in the scope of work because the consultants who responded to the RFPs were unwilling to complete the project for the allotted amount of money. Because this action could be interpreted by federal auditors as a fraudulent act to secure a grant under false pretenses, it is critical that applicants determine a realistic scope of work for the funds available for the proposed projects before submitting a grant application. 131
11 WHAT ARE THE SELECTION CRITERIA?
Each application will be reviewed and scored by two or more reviewers, including a fiscal reviewer and a program reviewer. The narrative for each section should briefly and concisely answer the following questions:

PROJECT SCOPE (60 Points)
Need(s) (25 Points): What local historic preservation need(s) does the proposed project address? How does the proposed project relate to the local government’s preservation plan? Why is the proposed project a priority? How will the proposed project benefit the community? How does the project relate to the Statewide Historic Preservation Plan? Project Activities (15 Points): What activities will be carried out to complete the proposed project? Who will be responsible for doing what? Does the proposed project use the most efficient, cost-effective way of addressing identified preservation needs? Public Involvement (10 Points): How will the public be involved in the project? How will the product(s) be made available to the public?
Deliverables (10 Points): What product(s) will be derived from the project? Will the product(s) be in draft or final adopted form? How will the product(s) be used by the local government?
ADMINISTRATION (15 Points): Are the personnel and methods to be utilized clearly described and appropriate for achieving project objectives? Is the time schedule realistic? BUDGET (15 Points): Are anticipated costs to accomplish project activities realistic, reasonable, and necessary? Is the cost basis for the budget justified and documented? RELATIVE NEED (10 Points): OHP Reviewers will assess the relative need for the proposed project when compared with the other proposed projects in this grant cycle.

DEVELOPMENT POINTS (5 Points)
To encourage CLGs who have not applied for a CLG grant within the last three grant cycles and CLGs who have applied but not received a CLG grant within the last three grant cycles (beginning with 2018-2019), such applicants will be given an additional 5 points.

PENALTY POINTS (10 Points)
At the OHP's discretion, up to 10 points may be deducted, based on how well the CLG has met CLG program requirements and previous grant contractual deadlines and terms, within the past three grant cycles (beginning with 2018-2019).
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12 GOOD GRANT MANAGEMENT
Good grant management begins with planning for and developing the grant proposal for a specific project. Grant applications need to show a strong link between the preservation planning needs and priorities of the local government and the proposed project. Applications need to demonstrate an understanding of the most effective and efficient ways for carrying out the proposed project. It is important to design a project that can be completed within the project period and for the budget available. If the proposed project is a component or phase of a larger project, the grant application needs to indicate how the project will further the goals of the larger project.

Federal grant recipients have certain responsibilities for project execution including managing consultants, making regular progress reports, financial administration, and meeting performance deadlines which are spelled out in the Scope of Work and the contract terms. Project staff members need to coordinate and communicate with commissions and boards as well as other departments within the city or county to ensure that legal, business and project goals and objectives are supported and approved in a timely fashion.

Good grant management also involves regular communication with the OHP. The OHP’s concerns are twofold: meeting federal grant requirements and helping the local government get a good product that will serve the needs of the local government and warrant the costs associated with it. Quarterly progress reports from the local government are one of the ways to ensure that a project is moving to completion; they are also a way to identify if there are circumstances that threaten completion of the project. Communication with the OHP should not be restricted to quarterly reports; OHP staff are available by phone or email when questions arise, or potential problems emerge.

CONFORMANCE WITH THE SECRETARY OF THE INTERIOR’S

STANDARDS AND GUIDELINES
All completed projects must conform to or meet the applicable sections of Archeology and Historic Preservation: Secretary of the Interior’s Standards and Guidelines (SOIS, as amended and annotated), including standards for:
• planning,
• identification,
• evaluation,
• registration,
• documentation: historical, archaeological, architectural, engineering • historic preservation projects,
• professional qualifications
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13 NOTE: Because the OHP is required to pass through a specific amount of money as a condition of HPF funding, if one or more CLG grant recipients default or withdraw during the project period, the OHP is placed at risk for failing to comply with the provisions of its contract with the NPS. Undistributed funds must be returned to the NPS at the end of the project period. This denies the citizens of California, in general, and Certified Local Governments, specifically, the full benefit of federal funds allocated for their use, penalizes the OHP, and threatens future funding levels for California. Thus, it is critical that grant recipients inform OHP staff immediately should situations arise that have the potential to interfere with completion of the project and expenditure of funds as contracted. The OHP can then attempt to redistribute the funds to other CLGs before the end of the grant period.

CREATING A BUDGET
Grants will be matched on a 60% Federal/40% applicant basis. Other than Community Development Block Grant (CDBG) and revenue sharing funds, no federal funds may constitute the match. The matching share must contribute directly to implementation of the grant proposal once the grant agreement is executed. In calculating match, use the following formula:

Amount of funds requested ÷ .6 = Total Project Cost
Total Project Cost x .4 = Required Matching Share
EXAMPLE: If you are requesting a grant of $40,000, the required match will be $26,680; the total cost of the project will be at least $66,700. $40,000 ÷ .6 = $66,700 (total project cost)
$66,700 x .4 = $26,680 (required match)
• Use whole dollar amounts for grant request, budget items and requests for reimbursement: for example: $40,000 not $39,987 or $10.00, not $9.67. • All matching shares must contribute to the implementation of the undertaking being proposed. For example, not all the commission or staff's time can be counted--only the time necessary for carrying out the proposed grant activity. 134
14 EXAMPLES: Source of Non-Federal Match
Donor: City/County
Source: General Fund
Kind: Employee Wages
Amount: $1,680
Donor: City/County
Source: Volunteers
Kind: In-Kind
Amount: $3,500
The following suggestions represent local activities and donations that can be used to match the grant and meet federal requirements. List each staff person and/or volunteer by title. Indicate how much time they will spend on project tasks and values associated with those tasks. Show how you determined these costs. Briefly describe the work to be accomplished.

Volunteers: Typical volunteer work includes field survey work, historic and architectural research, photography, mapping, typing, bookkeeping, writing, design and development of printed materials or websites. When volunteers who meet the Secretary of the Interior’s Professional Qualifications standards (36 CFR Part 61) for historian, architectural historian, architecture, historic architecture, prehistoric archeology, or historic archeology donate their professional services, compute the value of the service at their professional rates, not to exceed the current maximum salary amounts (refer to Read First-Updates document).

In-kind services provided by volunteers must be documented hour-by-hour on daily time sheets (see appendix or website for the form) with two signatures -- no exceptions! Payroll printouts (highlighted for easy OHP interpretation) are acceptable documentation for paid staff time.

For volunteers who do not meet the Secretary of the Interior’s professional qualifications or are donating their time but not specifically their professional services, compute the value of the service at current federal minimum wage rate per hour. Show method of determining pay rate for volunteers. Documentation may include previous invoices or federal income tax evaluations. Call the OHP if you have questions about the value of volunteered services.

Example: (does not reflect current federal wage rates)
 Two Architects @ 18 hrs. each @ $50/hr. = $1,800.00. “Two architects who serve on the preservation commission will contribute eighteen hours each to help train volunteers in how to recognize architectural styles and review the architectural descriptions on survey documents.”
 Six preservation commissioners will review draft survey findings. 6 @ 15 hours each @ $12.50/hr. = $1,125.00.
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15 Example: (does not reflect current federal wage rates)  Volunteer with BA in History: 40 hrs. @ $20/hr. = $800.00. Volunteer will do primary and secondary research under the supervision of the consultant.  Volunteer with 2 years college, History major: 40 hrs. @ $12.00/hr. = $480.00. (State explicitly how hours will be used.)
 Volunteer with no experience: 40 hrs. @ $12.00*/hr. = $420.00 (State explicitly how hours will be used.
 Agency Staff: Compute the value based on usual salary and fringe benefits.

Documentation in the form of time sheets or payroll vouchers must be kept for submittal with billings. Refer to Read First-Updates document for Federal maximum salary allowance, excluding benefits. Break out salary, benefits, and indirect overhead in document.

Example: (does not reflect current federal wage rates)
 Historian: 80 hrs. @ $30/hr. = $2400.00. Historian will be responsible for approximately 50 hours of archival research and 30 hours of developing significance statements on survey forms.
 Office technician: 80 hours @ $20/hr. = $1600.00. Office technician will acquire parcel APNs and populate database in preparation for survey field work; mail letters to approximately 400 residents within survey project area and print and distribute draft and final survey records to commissioners and others.

List each person to be paid directly from grant funds by title and salary, including fringe benefits. Do not include contractors and sub grantees here. The grant application must include résumés showing experience and education for everyone who will be expected to work on the grant project throughout the year.

Unless notified otherwise, salaries, and mileage (for both grant and non-Federal match), may not exceed the current maximum rates (refer to Read First-Updates document). Benefits, such as Social Security or retirement, health care, vacation, etc., should be separated out. (Note: These amounts may change due to federal policy changes.)
Office Space: Project work area, full-time coordinator's office, workshop-meeting rooms, or darkroom space. This donation is equivalent to local office rental space. Upon award of the grant, forms for documentation of evaluation, donated space, and material will be provided.

Donated Equipment and Materials: Includes such items as expendable equipment, office supplies, laboratory supplies, or workshop supplies. Values assessed to donated or contributed equipment and materials included as matching share must be reasonable and must not exceed the fair market value at the time of donation. The basis for determining the value must be documented and available for audit.

Other Donations: Travel costs (see federal rate guide for California below), and printing costs such as duplication, manuals, instructions, maps and guides. (This donation does not include elaborate publications.)
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16 Indirect Costs: Local governments may also charge an administrative or "indirect" cost for administrative services in support of staff salaries and benefits or government commissions (accounting, budgets, information technology, etc.) You must obtain from your business office and submit with your application a Federal Rate Agreement for your city or county with a federal agency. Charges for indirect costs may be used ONLY if a copy of the rate agreement letter from the appropriate federal agency accompanies the application. (Check with your business department.) Indirect costs include personnel, budget, business, accounting and other office costs which support a staff position. The maximum allowable indirect cost is 25% of the total grant amount even if rate agreement allows a greater percentage to be charged. HPF grant rules supersede any higher approved federal rate.

Per Diem Rates
The Federal Per Diem Rates for California are established by the U.S. General Services Administration. Rates vary county to county. You must use the rate for the location where the per diem is incurred.

Actual costs of lodging and meals are reimbursed provided they do not exceed listed Federal Per Diem limits. Copies of receipts for lodging and meals must accompany disbursement requests. Rental cars and taxis costs are also allowable but only with receipts.

These travel rates must be used in planning grant application budgets and for reimbursement requests. Costs higher than those shown in the Federal Per Diem Rates for California will not be reimbursed.

SAMPLE BUDGET – Section C in Grant Application
Cost Categories Rate used to
Calculate Cost
Cash from
Grant
Other Cash In-Kind
Services
Contracted Services* Fixed Fee $25,000 $7,500
Salaried Employees*
Sr. Planner
Clerical
200 hrs @
$37/hr + Fringe
@36.18%
75 hrs @$ 22
Fringe 34.98%
$7,400
$2589
$1650
$577
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17 * Salaries and mileage not to exceed current maximum levels (Refer to Read First-Updates).

Grant Amount: $25,000 = 60% Federal money
Required match from CLG of 40% = $16.667
City’s actual match (Other Cash + In-kind) = $19,982 – more than needed to meet 40% In this situation, the CLG added cash to the amount to be paid to the consultant and counted the senior planner’s and clerical staff’s time spent on the project as their cash match. They also have $2855 in-kind match based on the work of their volunteer commissioners and the donated printing services.

Volunteers*
Review proposals,
participate in interviews,
review & comment on
three drafts of deliverables
6 volunteers
(commissioner)
@50 hrs each
@ $10.50/hr
$3150
Supplies, copying,
postage, etc. (Specify)
Printing – 10 bound copies
of final deliverables –
donated by local printer.
$500
Totals
$25,000 $17,127 $3.650
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18 CONSULTANTS AND CONTRACT SERVICES
If you will be using a consultant for the proposed project, you may find it helpful in the planning stage of preparing the grant proposal to informally contact several to get an idea of whether the proposed budget will be adequate to complete the project or what you can realistically expect to accomplish within your budget. Keep in mind that larger firms typically have higher overhead costs than small firms or individual consultants. On the other hand, large firms may have a wider range of skills and expertise to draw upon.

Consultants providing services costing $10,000 or more must be selected through a competitive Request for Proposal process. To ensure that the CLG receives the product contracted for within the project period with the funds available, the OHP recommends that contracts with consultants be for a fixed rate rather than an hourly salary.

PREPARING AN RFP
Start the Request For Proposal (RFP) process as soon as possible after you are notified you are a grant recipient. The RFP serves a vital purpose beyond simply soliciting interest in the project. The RFP needs to provide clear information about what will be expected of the consultant so that consultants can determine their interest in project and whether the money available is adequate compensation for completing the project, or alternatively, what amount of work they would be willing to complete for the amount of money offered.

Using consultants to complete a grant project successfully requires a firm understanding and agreement about the goals, expected outcomes, and responsibilities of key personnel before the project begins. Take time to develop a well-considered RFP so that interested consultants will have a clear idea of what you expect from them. Because consultants will only do the work they are contracted for, it is important that the RFP and the contract between the consultant and the local government are clear up front about what both parties expect and will provide.

The process of developing a good RFP will help project managers clarify the purpose of the project, appropriate methodology, roles and responsibilities for the consultants and the local government, the steps needed to complete the project satisfactorily, and how deliverables will be evaluated. The check list below identifies most of the issues that should be addressed in an RFP. Individual local governments may have additional requirements.

The OHP must review and approve the RFP BEFORE it is distributed. Participant will need to provide the OHP with an RFP distribution and response list (see appendix) and the OHP must approve the consultant selection BEFORE the contract is executed.
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19 RFP CHECKLIST
PROJECT:
 Description of the project
 Germane background information
 Purpose and authority for the project
 Funding sources
 Amount of funds available for the project
 Time frame for project to be accomplished
 How public will be involved, role of consultant with public SCOPE OF WORK:
 Tasks and/or services for which consultant will be responsible  Meetings that consultant is expected to participate in  Deliverables – Draft and final products
 Schedule – Milestones for drafts and progress reports  Formats for deliverables
 Standards deliverables must meet
 Tasks and/or services for which local government will be responsible  Tasks and/or services for which volunteers will be responsible  What will be expected of the consultant and the local government if volunteers fail to deliver the anticipated components?
PERSONNEL – CONSULTANT:
 Required skills, qualifications, and abilities for lead personnel  Desired skills and prior experience
RFP RESPONSE SUBMITTAL:
 Proposal response requirements/format
 Review process
 Criteria that will be used to evaluate proposals
 Time for decision
CONTRACT:
 Terms of contract
 Certifications
 Licenses
 Insurances
 Billing – how and when payments will be made
140
20 LOCAL GOVERNMENT APPROVALS
Because many communities require the approval of elected or other local government officials to receive grants or contract for services, the OHP recommends that grant applicants consult the appropriate individuals during the planning process and, as far as possible, obtain the necessary approvals prior to submitting the grant application. The OHP also strongly recommends that the grant writer/applicant consult with local planning staff and members of the local preservation commission to gain input and support for the proposed project.

An authorized representative for the local government must sign the original application.

This should be the person who is legally responsible for executing all documents including the contract which assures a matching share, e.g., Director of Planning.

GRANTEE’S LEGAL OBLIGATIONS
Grant recipients will be required to execute a legally binding agreement which includes a scope of work and Project General and Special Provisions. Please refer to the Read First-Updates document for specific deadline targets.

The scope of work spelled out in the contract between the local government and OHP cannot be substantively changed once the grant is awarded and the contract is signed. That is why it is important to have a good match between the proposed project and the resources needed to bring it to completion. The OHP’s contract is with the local government; it is not with the consultant. If a consultant fails to perform as expected, submits work that does not meet the SOIS, or fails to deliver draft and final products by or before the deadlines set in the contract, etc., it remains the CLG’s responsibility to correct the situation.

Failure on the part of the CLG to begin the project in a timely manner or to perform as agreed to may result in the OHP taking action through a Notice of Default to the CLG and rescinding the grant. Depending on the terms of the contract between the consultant and the city, a consultant’s failure to perform could leave the city or county with costs that would not be reimbursed through the grant. The OHP typically holds a significant portion of the grant amount in reserve and authorizes disbursement only after it has reviewed and accepted the grant products. The OHP recommends that the local government set up their contracts with consultants with a payment schedule that provides the local government with similar control.

When a consultant and volunteers will be used, it is important to clearly delineate the responsibilities of the consultant and the volunteers and to protect the consultant from penalty if the volunteers fail to do their part. Whether or not volunteers or consultants do what is expected, the local government is expected to deliver the products on the schedule specified in the scope of work and contract with the OHP.

Please review the Project General and Special Provisions before completing an application. Highlights of the agreement provisions include:
141
21 • Failure of the Participant to make satisfactory progress or complete the project within the specified period may result in withdrawal of funds. (Note: If Participant determines the full grant amount awarded will not be expended in completing the project the Participant should notify the OHP immediately and before the end of the project period, so that surplus funds can be redistributed prior to the end of the project period (September 30, 2021). • Both the State and the Participant may unilaterally terminate the agreement prior to an expenditure of funds.
• If Participant fails to comply with the terms of the contract, the State may give 30-day notice to comply. Failure to comply can result in one or more of the following:
o Withholding of funds until deficiency is removed;
o State may administer the project in which case the Participant will reimburse the State for costs and expenses incurred;
o Termination of the agreement with no further payments to be made; o State may disallow costs; and
o Participant may be disqualified from receiving future grants. • The State shall not be obligated to provide federal funds for work products that, in the opinion of the State, do not conform to the terms of this agreement or to the applicable Secretary of the Interior's Standards. • Principal Investigators or expert practitioners are required to meet the Secretary of the Interior’s professional qualification standards, where applicable.
• The State must review and approve the RFP before it is distributed. • After selection of an employee or contractor to perform professional work but before making any financial commitment to that person, the Participant shall submit the person’s resume to the State for review. The State shall either approve or disapprove use of the person on the project within twenty (20) working days after receipt of the resume.
• Work on the project is to begin within 30 days of executing the agreement between the State and the Participant.
• If at any point in the project period, it appears that the Participant will not be able to complete the project within the project period or deliver the agreedupon work products, the Participant shall notify the OHP immediately. (With adequate notice and lead time, the OHP can negotiate with the NPS to transfer or redistribute funds to other projects and amend contracts with participants to receive additional funding.)
142
22 • Participant shall make available to the State draft reports, studies, plans, drawings, or other preliminary documents prepared during the project. • Participant shall submit progress reports and interim work products as scheduled and/or as requested by OHP staff.
• The Participant shall obtain from the State prior approval for: (a) any substantive revision of the scope, objectives, or budget of the project; (b) changes in key persons, including all persons filling positions for which the incumbent must meet the Secretary of the Interior's professional qualifications standards; (c) additional contracts or hiring to perform activities that are central to the project; and (d) new or revised performance or reporting milestones.

REQUESTING REIMBURSEMENT
Instructions for completing Reimbursement Form 417 and the documentation needed to support grant expenditures will be explained in detail when the grant is awarded. Only project activities completed within the stated grant period are reimbursable (please refer to Read First-Updates document for grant start and end dates).

Reimbursements may be requested at any time during the grant period, and it is recommended that grantees request reimbursement at the time of any billings. The OHP may withhold up to 50% of the reimbursement, pending receipt and approval of the finished project deliverables.

Final reimbursement requests must be submitted within ten days of the grant period end date. Final reimbursement will be held by the OHP until the project work products are determined to be satisfactory.
************************************************************************************************************ 143
23 REMINDERS
Please review these guidelines carefully before completing the application. If you have questions, contact your OHP staff lead, or CLG Grant Program staff.

The Checklist, Read This First document, and Grant Application templates are available and can be downloaded from the OHP’s website at CLG Grant Program.

A complete application package must be submitted via electronic submission to [email protected] no later than the deadline date stated in the Read FirstUpdates document. Include “CLG Grant Application” in your message Subject line. 144
24 CLG GRANT APPLICATION CHECKLIST
Include checklist in application package. Include documents in order listed below.

Items in bold are available on OHP’s CLG Grants Program website at ________ CLG GRANT APPLICATION (Including narrative)
________ Copy of Preservation Element, if available
________ Applicable Maps and Estimated Acreage (see Application Form) for Survey Projects
________ Applicable Maps, Photographs, and Significance Statement for NR Projects ________ Resumes of Key Personnel and/or Volunteers who will work on Project ________ PROFESSIONAL QUALIFICATIONS FORM FOR KEY PERSONNEL ________ ENVIRONMENTAL CERTIFICATION
________ CERTIFICATION OF PROFESSIONALISM AND CONFORMANCE ________ ASSURANCES – NON-CONSTRUCTION PROGRAMS CERTIFICATION ________ EUI (E-U-I) NUMBER
145
25 CLG GRANT APPLICATION
CLG APPLICANT: _________________________________________County: _____________ GRANT CYCLE (e.g., 2021-2022, 2022-2023): _______________________________________ Contact Person Responsible for
PROGRAM Management
Responsible for
FISCAL management
Name
Title
Address
Phone
FAX
EMAIL

LEGISLATIVE REPRESENTATIVES
State Senator State Assembly U. S Representative
Name
District
Address
Federal $ Requested _________________ Narrative Attached TYPE of PROJECT:

Archeological Preservation Plan/Ordinance Design Guidelines General Plan Historic Preservation Element Ordinance Revision Historic Context Other Considerations
Survey (Required Information)
Approx. number of buildings to be surveyed ________
Reconnaissance Approx. Acreage _________ Intensive Approx. Acreage ________ Historic Structure Report/HS Preservation Plan Information Management National Register District or MPD Nomination Education & Outreach I have read and will ensure that the applicant CLG will comply with the Project General and Special Provisions and the Secretary of the Interior’s Standards and Guidelines, as applicable. ______________________________________________ ________________ Authorized Representative Signature Date
______________________________________________
Name and Title of Authorized Representative
146
26 Application Narrative Template
Please use the following section headings and provide the content requested for each section in a brief but thorough narrative.

1. PROJECT SUMMARY
Summarize in one or two sentences the purpose of the proposed project. A more detailed description will be completed under Project Scope. Indicate if your proposed project addresses State Preservation Plan goals and warrants consideration for bonus points.

2. PROJECT SCOPE (60 points) In 2 pages or less clearly and concisely describe the proposed project. Be sure to answer the questions for each section below within the narrative:
 NEED (25 Points): What local historic preservation needs does the proposed project address? How does the proposed project relate to the local government’s preservation plan? Why is the proposed project a priority? How will the proposed project benefit the community? How does the project relate to the Statewide Historic Preservation Plan?
 ACTIVITIES (15 Points): What activities will be necessary tasks to complete the proposed project? Who will be responsible for doing what? How does the proposed project remedy the identified preservation needs? Is the proposed project the most efficient, cost-effective way of addressing those needs? How will the public be involved?
 PUBLIC INVOLVEMENT (10 Points): How will the public be involved in the project? How will the product(s) be made available to the public?  DELIVERABLES (10 Points): What product(s) will be derived from the project? Will the product(s) be in draft or final adopted form? How will the product(s) be used by the local government?

3. ADMINISTRATION (15 points): Demonstrate that project personnel and methods are clear and appropriate to achieving project objectives.  PERSONNEL (5 Points): List names and/or experience of individuals and organizations necessary to implement your project. Include current resumes for key project personnel.
 SCHEDULE (5 Points): Create a schedule/calendar for major project activities. It should be realistic and achievable. Distinguish between consultant and local government’s activities.
147
27 4. BUDGET (15 points) Show that budget is reasonable to accomplish major project tasks and activities and that budget items are necessary to accomplish project activities.

Provide a sufficiently detailed budget to show basis for cost items including a breakdown of staff and volunteer hours by task. Indicate how these numbers were calculated.

A. Federal funds (Grant) requested CLG’s matching share $_________________ $_________________
B. Source of Non-Federal Match
Note: In-kind Match activities must directly relate to proposed project

1. Donor ________________ 2. Donor ___________________
Source _______________ Source __________________
Kind _________________ Kind ____________________
Amount _______________ Amount _________________
C. (Use a separate sheet to show detail if necessary.)
Cost Categories Rate used to
Calculate
Cost
Cash from
Grant
Other Cash In-Kind Services
Contracted Services*
(Specify)
Salaried Employees*
Provide a breakdown of
staff person, hours, rate
& fringe)
Volunteers*
(Provide a breakdown of
estimated hours by task)
Supplies, copying,
postage, etc. (Specify)
Travel Costs *
Totals
148
28 *Salaries and mileage not to exceed current maximum levels (Refer to Read First-Updates).

5. DEVELOPMENT POINTS: (5 points)
Indicate if the CLG is entitled to Development Points and why. 149
29 APPENDIX

FORMS TO BE INCLUDED IN APPLICATION PACKET
All of the documents listed below are available by clicking on the title as well as by accessing the CLG Grants Program webpage.

ENVIRONMENTAL COMPLIANCE REQUIREMENTS

CERTIFICATE OF PROFESSIONALISM AND CONFORMANCE

ASSURANCES - NON-CONSTRUCTION PROGRAMS

FORMS TO BE USED IN GRANT REPORTS

COMPETITIVE CONTRACTING DOCUMENTATION

VOLUNTEER OR DONATED LABOR TIMESHEET

ONLINE RESOURCES
Other documents referenced in this manual are available online at the CLG Grant Program webpage.
150
Employee Rate
Principal AH $250.00
Senior Associate AH $190.00
Senior AH $160.00
Associate AH $125.00
No. of Properties
Total 202
Nominations 20
ATTACHMENT 3
Cost Estimate: San Clemente DPR forms Updates
Prepared by: Audrey von Ahrens, Associate Architectural Historia, GPA Consulting Prepared for: Jonathan Lightfoot, Economic Development Officer, City of San Clemente Task Employee Hours Rate Cost Subtotal

1. Project Management Senior AH 8 $160.00 $1,280.00
Associate AH 4 $125.00 $500.00
Task Subtotal 12 $ 1,780.00

2. Field Survey Associate AH 24 $125.00 $3,000.00
Associate AH 24 $125.00 $3,000.00
Task Subtotal 48 $ 6,000.00

3. Update DPR Forms Senior AH 101 $160.00 $16,160.000
Associate AH 404 $125.00 $50,500.000
Task Subtotal 505 $ 66,660.00

4. Nominations Senior AH 10 $160.00 $1,600.00
Associate AH 120 $125.00 $15,000.00
Task Subtotal 130 $ 16,600.00

5. Site Visits Associate AH 20 $125.00 $2,500.00
Associate AH 20 $125.00 $2,500.00
Task Subtotal 40 $ 5,000.00
Total Services 735 Total Cost $ 96,040.00
Expenses Quantity Rate
Mileage (Task 2) 750 0.56 $420.00
Mileage (Task 5) 750 0.56 $420.00
Expense Total $420.00
GRAND TOTAL $ 96,460.00
Assumptions

1. This scope and costs assumes two (2) hours per property to update DPR forms.

2. Minimal additional research will be necessary and no additional historic contexts will be written. Historic contexts identified in previously complete surveys will be used.

3. This methodology would only include an update for DPR forms that are determined to be sufficient and new DPR forms will only be prepared for those properties identified as needing more information.

4. Update forms would include identification of property boundaries, contributing and noncontributing features, and analysis of integrity.

5. A second site visit with owner permission may be necessary for a more thorough evaluation for properties that are nominated.
151

AGENDA REPORT

CITY OF SAN CLEMENTE
City Council Meeting
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
Meeting Date: 4/18/2023 Agenda Item: F.

Department: Finance and Administrative Services
Prepared By Jake Rahn, Financial Services Officer
Subject:

GROUND EMERGENCY MEDICAL TRANSPORTATION PROGRAM PARTICIPATION Summary:

Approval by the City Council to continue participation in a revised Ground Emergency Medical Transport program will allow the City to receive Medi-Cal patient reimbursements for providing emergency transport services.

Discussion:

The City of San Clemente has been participating in the California Department of Health Care Services’ (DHCS) Ground Emergency Medical Transportation (GEMT) Quality Assurance Fee (QAF) and the Certified Public Expenditures (CPE) programs, which provide reimbursement from Medicaid funds to help offset the costs of providing emergency ambulance and transport services for Medi-Cal patients. As permitted by Assembly Bill No. 1705, the GEMT QAF and CPE programs were transitioned to the Public Providers Ground Emergency Medical Transport Intergovernmental Transfer (PP-GEMT-IGT) program effective January 1, 2023. This revamped program seeks higher federal fund matching than former GEMT reimbursement programs to assist public GEMT providers that receive Medi-Cal reimbursements for ambulance services. The PP-GEMT-IGT program will require participating entities to fund the non-federal share of expenditures for the program based on projected transports established by the DHCS. The program imposes $321.95 per transport and reimburses $946.42 for Medi-Cal managed and fee for service transports.

Changes to Medicaid plans caused previous GEMT programs to become relatively cost neutral and added burdensome reporting and auditing requirements. Staff evaluated the new program parameters to ensure sustainability and participation benefits the City. Contribution estimates requested from DHCS and medical transport data from the City’s ambulance billing contractor Wittman Enterprises confirmed significant benefits for continued participation in a GEMT program.

Annual program contribution costs are estimated at $195,000 with a projected reimbursement of $485,500. Comparing contribution cost to program reimbursement, enrolling as a funding entity would generate $290,500 in additional ambulance revenues through add-on payments for emergency transports to achieve a higher recovery of costs. These transports will occur regardless of whether the City participates in the program.

Council Options:
· Approve and Authorize the City Manager to initiate participation in the PP-GEMT-IGT program. · Modify and authorize the City Manager to initiate participation in the PP-GEMT-IGT program.

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Meeting Date: 4/18/2023 Agenda Item: F.
· Continue the item and direct staff to provide additional information. · Deny the request for participation in the PP-GEMT-IGT Program.

Fiscal Impact:

If participation is authorized the PP-GEMT-IGT program will positively impact ambulance operating revenues by $290,500.

Recommended Actions:

Staff Recommendation
Approve and Authorize the City Manager to initiate participation in the PP-GEMT-IGT program.

Attachment:

None.

Notification:

None.

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AGENDA REPORT

CITY OF SAN CLEMENTE
City Council Meeting
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
Meeting Date: 4/18/2023 Agenda Item: G.

Department: Public Works
Prepared By Zak Ponsen, Assistant City Engineer
Subject:

APPROVAL OF A FINAL PARCEL MAP 2020-121, 411 AVENIDA VICTORIA, DUPLEX

CONDOMINIUM SUBDIVISION
Summary:
441 Avenida Victoria, LLC, an Arizona Limited Liability Company, the Subdivider of Final Parcel Map 2020-121, has submitted the Final Parcel Map for City Council approval. Staff has confirmed that the proposed Final Parcel Map is in conformance with the approved Tentative Parcel Map and recommends approval of the Final Parcel Map.

Background:

Parcel Map 2020-121 contains two residential condominium dwelling units on one 3,986 square-foot lot (see attached Location Map). The California Coastal Commission approved the De Minimis waiver on January 13, 2021. The Conditions, Covenants and Restrictions (CC&Rs) for the project have been reviewed and approved by the former City Attorney and the Subdivider has reimbursed the City for the costs of that review as required by the Conditions of Approval. The City Engineer has reviewed and is satisfied with the quitclaims in favor of the City that the Subdivider obtained from all persons having any interest in existing rights of way for pipelines for the conveyance of water, and for all rights to all underground water. The Subdivider has satisfied all other Conditions of Approval that are required prior to Final Parcel Map approval. The only remaining Conditions of Approval are for the Subdivider to record the CC&Rs, which will be recorded immediately after the Final Parcel Map, and to dedicate water rights, which have been addressed on the Final Parcel Map.

Council Options:

Pursuant to the provisions of the Subdivision Map Act and the City Municipal Code Chapter 16, Final Parcel Maps require City Council action for approval, denial, or modifications. Per Subdivision Map Act Section 66474.1, a legislative body shall not deny approval of a Final Parcel Map if it has previously approved a Tentative Parcel Map for the proposed subdivision and if it finds that the Final Parcel Map is in substantial compliance with the previously approved Tentative Parcel Map. The Tentative Parcel Map 2020-121 (previously referred to as 2020-110) was approved by the Zoning Administrator on December 22, 2020 through Resolution ZA 20-025.

Fiscal Impact:

None.

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Meeting Date: 4/18/2023 Agenda Item: G.

Environmental Review/Analysis:

This project was previously found Categorically Exempt from the requirements of the California Environmental Quality Act pursuant to CEQA Guidelines Section 15315 (Class 15: Minor Land Divisions) and 15301.k (Class 1: Existing Facilities) in connection with the approval of the Tentative Parcel Map.

Recommended Actions:

Staff Recommendation

1. Accept on behalf of the City of San Clemente the water rights as dedicated;

2. Approve the Final Parcel Map 2020-121 as it conforms to the requirements set forth in the Subdivision Map Act and the previously approved Tentative Parcel Map;

3. Authorize and direct the Public Works Director / City Engineer to sign the Final Parcel Map; and

4. Authorize and direct the City Clerk to sign and submit the Final Parcel Map for recordation with the County of Orange Recorder’s Office.

Attachments:

1. Location Map

2. Resolution ZA 20-025
Notification:

None.

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S. ALAMEDA LN CORONADO LN
N. ALAMEDA

STA ANA LN

ELENA LN

PASADENA CT

CORONA LN

ACEBO LN

CAZADOR LN

AVE MADRID
AVE RO

AVE VICTORIA

SANTA AVE BAR

AVE DEL MAR
LN.

AVE CABR

TRAFALGAR CANYON
BARA
AVE. VICTORIA
Parcel Map 2020-121
411 Avenida Victoria
Attachment 1

NOT TO SCALE

PROJECT

LOCATION

LOCATION MAP
156
Attachment 2
157
158
159
160
161
162
163
164
165
166

AGENDA REPORT

CITY OF SAN CLEMENTE
City Council Meeting
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
Meeting Date: 4/18/2023 Agenda Item: H.

Department: Public Works
Prepared By Amir Ilkhanipour, Principal Civil Engineer
Subject:

ADOPT RESOLUTION APPROVING GRANT SUBMITTAL TO THE ORANGE COUNTY TRANSPORTATION AUTHORITY (OCTA) AND 20% MATCHING FUNDS FOR THE PICO AND SAN CLEMENTE OUTLETS CORRIDOR RUNOFF TREATMENT PROJECT, PROJECT NO. 23805 Summary:

In order to meet the grant application deadline, the City submitted an application on April 10, 2023 to the OCTA Project X Environmental Cleanup Program, Tier 1 Grant Program. Staff is seeking retroactive approval of that submission at this time. In addition, to have the grant application approved, a resolution authorizing the receipt of funds from OCTA (i.e. $328,000) and approving funding of the required 20% local match amount for the project (i.e. $82,000) is required for a total project cost of $410,000.

Background:

The California State Water Resources Control Board has a requirement (Trash Amendment- State Water Resources Control Board Resolution 2015-0019, approved by EPA January 12, 2016) for cities to install trash capture devices that remove litter and trash down to 5mm in size, to prevent this debris from reaching receiving waters such as rivers, creeks and the Pacific Ocean. Cities have until 2030 to retrofit catch basins that drain commercial, industrial and high density residential land uses, also known as priority land use areas, to comply with the regulation.

In May 2010, the OCTA Board of Directors approved the Environmental Cleanup Allocation Program to make funds available through the Environmental Cleanup Program to help Orange County beaches and waterways from transportation-generated pollution (urban runoff) and improve overall water quality. The OCTA Board of Directors approved a two-tier grant approach to the Environmental Cleanup Allocation Program; Tier 1 funding is focused on small localized projects, while Tier 2 funding consists of regional, potentially multi-jurisdictional capital-intensive projects.

Measure M2 (M2) Project X Environmental Cleanup Program (Project X Program) establishes a competitive process for projects that improve water quality in Orange County from transportationgenerated pollution. The funds are designed to supplement existing transportation-related water quality programs. Because of the competitive nature of the application process, not all cities submitting applications will be guaranteed grant funding.

The M2 Project X Program is designed to mitigate the more visible form of pollutants such as litter and debris that collects on roadways and in storm drains prior to being deposited in waterways and the ocean. The grant program can fund equipment purchases and upgrades to existing catch basins and related best management practices such as screens, filters, inserts and other street-scale lowCITY OF SAN CLEMENTE Page 1 of 3 Printed on 4/13/2023 powered by Legistar™167
Meeting Date: 4/18/2023 Agenda Item: H.
flow diversion projects.

Discussion:

The City submitted a grant application on April 10, 2023 to supplement the costs to retrofit 80 catch basins within the City that drain the priority land use areas. Staff estimates that there are a total of 559 catch basins in the City that need to be retrofitted to comply with this regulation. The City has received two previous grants and has completed 166 of the 559 catch basins to date. See Attachment 2 for a map of the City that identifies the priority land use areas where catch basin retrofits will be needed and Attachment 3 for the grant project area of focus. This project, if awarded, would retrofit 14% of required catch basins. Over the next few years and as grant funding becomes available, the remaining catch basins will be retrofitted prior to 2030 to meet regulatory requirements.

Two trash capture devices for each catch basin are proposed that meet the requirement to fully capture debris down to 5mm in size; Automatic Retractable Screens (ARS), and Connector Pipe Screens (CPS). In the case where this solution is impractical, Grate Inlet Screens (GITS) will be installed. The ARS would be installed at the opening of the catch basin to trap larger debris such as cups, straws and other litter, before falling into the catch basin vault. Street sweepers can collect this debris during routine street sweeping processes. The CPS units would be installed inside the catch basin vault at its outlet and are sized to capture debris down to 5mm in size which is the size of a cigarette butt. A vactor truck will be needed to remove this debris from the catch basin. The CPS device has an overflow component so that during extreme rain events, the stormwater can overtop the CPS device and flow from the vault to prevent street flooding.

Council Options:
· Adopt Resolution 23-19 retroactively authorizing the submission of an application for grant funding from OCTA for the Pico and San Clemente Outlets Corridor Runoff Treatment Project and approving the 20% matching local funds.
· Modify and adopt Resolution 23-19 authorizing the submission of a modified application for grant funding from OCTA for the Pico and San Clemente Outlets Corridor Runoff Treatment Project and approving the 20% matching local funds.
· Do not adopt Resolution 23-19 and direct staff to withdraw the submitted grant application. · Continue the Item and direct staff to provide additional information.

Fiscal Impact:

Yes. There is available funding within the project budget for Storm Drain Trash Capture Devices in the amount of $28,234 with an expected $240,000 returning from the previous year’s installation of trash capture devices under this same funding. Also, an amount of $410,000 is being budgeted from the Clean Ocean Fund in Fiscal Year 2024 for this project. If the City is awarded the proposed grant funding, the required local funding contribution of $82,000 (i.e. 20%) is needed for the $410,000 estimated total project cost.

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Meeting Date: 4/18/2023 Agenda Item: H.

Environmental Review/Analysis:

When this project was first started, it was determined to be categorically exempt from the California Environmental Quality Act (CEQA) under Class 2 (Replacement or Reconstruction, 14 CCR section 15302) and Class 7 (Action by Regulatory Agencies for Protection of Natural Resources, 14 CCR section 15307) under the State CEQA Guidelines. Retrofitting of the next 80 catch basins is a continuation of the project and exempt from further review.

Recommended Actions:

Staff Recommendation
STAFF RECOMMENDS THAT THE CITY COUNCIL ADOPT RESOLUTION 23-19, ENTITLED “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA, AUTHORIZING AN APPLICATION FOR FUNDS FOR THE ENVIRONMENTAL CLEANUP, TIER 1 GRANT PROGRAM UNDER ORANGE COUNTY LOCAL TRANSPORTATION ORDINANCE NO. 3 FOR THE PICO AND SAN CLEMENTE OUTLETS CORRIDOR RUNOFF TREATMENT PROJECT” Attachment:

1. Resolution 23-19

2. City Map of Priority Land Use Areas

3. Map of Project Area

4. OCTA Grant Application
Notification:

None.

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ATTACHMENT 1
RESOLUTION NO. 23-19

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN CLEMENTE, CALIFORNIA, AUTHORIZING AN

APPLICATION FOR FUNDS FOR THE
ENVIRONMENTAL CLEANUP, TIER 1 GRANT

PROGRAM UNDER ORANGE COUNTY LOCAL
TRANSPORTATION ORDINANCE NO. 3 FOR THE

PICO AND SAN CLEMENTE OUTLETS CORRIDOR
RUNOFF TREATMENT PROJECT.

WHEREAS, Orange County Local Transportation Ordinance No.3, dated July 24, 2006, and is known and cited as the Renewed Measure M Transportation Ordinance and Investment Plan makes funds available through the Environmental Cleanup Program to help protect Orange County beaches and waterways from transportation-generated pollution (urban runoff) and improve overall water quality; and
WHEREAS, the Environmental Cleanup, Tier 1 Grant Program consists of funding purchases and installation to catch basins with Best Management Practices, such as screens, filters, inserts, and other "street-scale" low flow diversion projects; and WHEREAS, OCTA has established the procedures and criteria for reviewing proposals; and
WHEREAS, the City of San Clemente possesses authority to nominate water quality improvement projects that have a transportation pollution nexus to finance and construct the proposed project; and
WHEREAS, by formal action the City Council authorizes the nomination of the Pico and San Clemente Outlets Corridor Runoff Treatment Project, including all understanding and assurances contained therein, and authorizes the person identified as the official representative of the City of San Clemente to act in connection with the nomination and to provide such additional information as may be required; and WHEREAS, the City of San Clemente will maintain and operate the equipment acquired and installed; and
WHEREAS, the City of San Clemente will give OCTA's representatives access to and the right to examine all records, books, papers or documents related to the funded Tier 1 Grant Project; and
WHEREAS, the City of San Clemente will cause work on the project to be commenced within a reasonable time after receipt of notification from OCTA and that the project will be carried to completion with reasonable diligence; and 170
Resolution No. Page 2
WHEREAS, the City of San Clemente will comply where applicable with provisions of the California Environmental Quality Act, the National Environmental Policy Act, the American with Disabilities Act, and any other federal, state, and/or local laws, rules and/or regulations; and
WHEREAS, the City of San Clemente must include all projects funded by Net Revenues in the seven-year Capital Improvement Program as part of the Renewed Measure M Ordinance eligibility requirement; and
WHEREAS, the City of San Clemente authorizes a formal amendment to the seven year Capital Improvement Program to add projects approved for funding upon approval from the Orange County Transportation Authority Board of Directors; and WHEREAS, the City of San Clemente will provide a minimum of 20% in matching funds for the Pico and San Clemente Outlets Corridor Runoff Treatment Project as required by the Orange County Comprehensive Transportation Funding Program Guidelines.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN
CLEMENTE HEREBY RESOLVES AS FOLLOWS:

SECTION 1. To authorize Dave Rebensdorf, Utilities Director, or his designee, as the official representative of the City of San Clemente to accept funds for the Environmental Cleanup, Tier 1 Grant Program for the Pico and San Clemente Outlets Corridor Runoff Treatment Project.

SECTION 2. To agree to fund the City's share of the project costs and any additional costs over the identified programmed amount.

SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. 171
Resolution No. Page 3
PASSED AND ADOPTED this _____ day of April, 2023.
_______________________
Mayor of the City of
San Clemente, California
ATTEST:
__________________________
CITY CLERK of the City of
San Clemente, California
172
Resolution No. Page 4

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §

CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. _________ was adopted at a regular meeting of the City Council of the City of San Clemente held on _______ day of April 2023, by the following vote:

AYES:

NOES:

ABSENT:
_______________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
_________________________
City Attorney
173
Legend
Vortex Drainage Area
San Clemente Priority Land Use
Commercial
High-Density Residential
Industrial
Non-PLU
ATTACHMENT 2
174
City of San Clemente

PROJECT MAP
Avenido Pico and San Clemente Outlets Corridor
Runoff Treatment Project
The proposed project's specific catch basins receiving Full Capture System devices and drainage areas.

PLU Land Use
Residential - Med-High Density
Public Parking
ATTACHMENT 3
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City of San Clemente

PROJECT OVERVIEW MAP
Avenido Pico and San Clemente Outlets Corridor
Runoff Treatment Project
The proposed project's specific catch basins receiving Full Capture System devices and drainage areas.
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City of San Clemente
Sub-Area Map #1
Avenido Pico and San Clemente Outlets Corridor
Runoff Treatment Project
The proposed project's specific catch basins receiving Full Capture System devices. ■
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177
City of San Clemente
Sub-Area Map #2
Avenido Pico and San Clemente Outlets Corridor
Runoff Treatment Project
The proposed project's specific catch basins receiving Full Capture System devices. 178
City of San Clemente
Sub-Area Map #3
Avenido Pico and San Clemente Outlets Corridor
Runoff Treatment Project
The proposed project's specific catch basins receiving Full Capture System devices. 179
City of San Clemente
Sub-Area Map #4
Avenido Pico and San Clemente Outlets Corridor
Runoff Treatment Project
The proposed project's specific catch basins receiving Full Capture System devices. 180
City of San Clemente
Proposed
Avenida Pico and San Clemente Outlets
Corridor Runoff Treatment Project
CPS-Mod™, ARS-CL™, & GITS™ Screens
Full-Capture and Curb-Opening Devices
Prepared For:

OC GO PROJECT X
Measure M2, Tier 1 Grant Application
Orange County Transportation Authority
Environmental Cleanup Program (ECP)
600 South Main Street
Orange, CA 92863-1584
(714) 560-5907
Prepared By:

Jacob Ohana &
Amir Ilkhanipour, P.E.

City of San Clemente
910 Calle Negocio
San Clemente, CA 92673
April 1, 2023
$77$&+0(17
181

TABLE OF CONTENTS

1. COVER 1

2. TABLE OF CONTENTS 2

3. APPLICATION
A. SECTION I: General Project Information 3
B. SECTION II: Detailed Project Information & Scoring 5 C. SECTION III: Additional Project Details 13

4. ATTACHMENTS 15
A. Calculations & Support Documentation for Question #2 and #3 16 B. Detailed Project Estimate & Warranty 22
C. Location Maps – Watershed, Impairments, Land Use
Site Photos
29 41
D. Detailed Project Schedule 68
E. Design Drawings & Product Info 71
F. City Council Resolution 92
G. Project Drainage Areas, Priority Land Uses, BMP Locations, KMZ files 97 H. Vendor and Installer Qualifications 101
2 182

PROJECT X
2023 Tier 1 Call for Projects Application for Funding
2023_ECP Tier 1 Application (02/13/2023) Page 1 of 12

APPLICATION INSTRUCTIONS
Local Agencies applying for Project X ECP funds are required to complete and submit this application. Any projects not in compliance with the CTFP Guidelines will not be eligible for funding.

SECTION I: General Project Information
Applicant Information
Agency: City of San Clemente
Project Title: Avenida Pico and San Clemente Outlets Corridor Runoff Treatment Project Device Type(s) &
Quantity:

G2 CPS-Mod (72 devices), Grated Inlet Trash Screens (6 devices) & ARS-CL systems (197 screens)
Project Manager: Jacob Ohana, Assistant Engineer
Phone: 1-949-542-4669
Email: [email protected]
Proposed Funding Summary
Total Project Cost: $410,000 Local Match:
(Cash Only, 20% minimum) $82,000
M2 ECP Funds
Request: $328,000
Project is Part of a
Larger Construction
Effort:

No
Project Readiness & Schedule
City Council Approval: 4/18/2023
Design & Permitting (If Applicable) NA
Award of Contract 8/15/2023
Construction/Installation (Start and Completion) Start: 9/15/2023 Completion: 12/23/2023
Application Checklist

YES N/A
A Environmental Documentation (As Applicable) ܆ 9
B Detailed Project Estimate 9 ܆
C Location Maps & Project Site Photos 9 ܆
D Detailed Project Schedule 9 ܆
E Design/Concept Drawings 9 ܆
F City Council Resolution 9 ܆
G Project Drainage Area(s), Priority Land Use(s), and BMP Location(s) shapefiles/KMZs 9 ܆
H Preliminary agreements with joint and/or third-party entities (As Applicable) 9 ܆ 3 183

PROJECT X
2023 Tier 1 Call for Projects Application for Funding
2023_ECP Tier 1 Application (02/13/2023) Page 2 of 12
Project Description – Describe the project location and the Tier 1 type improvements proposed. If the project is included in an existing Integrated Water Management Plan, please provide details on why it was included. Use additional pages as needed.

The City proposes installing street scale storm water trash capture devices in San Clemente’s busiest area for automobiles and people. The Avenida Pico vicinity from north of Interstate 5 to the Pacific Ocean is about 1 square mile, and the area has a very high concentration of commercial, industrial, mixed-use, and dense residential land. There are also arterial roadways and a corresponding high level of driving activities (see included PLU and Land Use Maps) that have a direct nexus to transportation related pollution.

This project location captures trash and debris on 240 acres of Priority Land Use (PLU), with almost 100 acres of Commercial space with business parks and retail along Avenida Pico, including Pico Plaza, the retail Outlets of San Clemente along Avenida Vista Hermosa, and hundreds of shops, stores and restaurants. More than 35 acres of Industrial space just south of Avenida Pico, with the San Clemente Water Treatment Plant, are included. There will be 17 acres of Mixed-Use land from the Pacific Ocean at North Beach and Metrolink San Clemente up past El Camino Real along Avenida Pico that are covered. The project also improves water quality for over 60 acres of medium-density residential land near the beach and just north of I-5.

The City proposes installing 3 types of devices in the City’s MS4 catch basins (CBs) to capture trash and debris.

The devices are designed, fabricated, and installed by G2 Construction, Inc. and are the: 1) CPS-Mod™ connector pipe screen Full Capture System, 2) GITS™ grated inlet trash screen Full Capture System, and 3) ARS-CL™ curb-opening screen. All CBs with curb-openings and floors will receive both the CPS-Mod and ARS-CL. CBs with grated drop-inlets without a curb-opening will receive the GITS.

City staff believe G2’s CPS-Mod, ARS-CL and GITS systems will stop transportation related pollutants from entering our stormwater system and will improve water quality by meeting Clean Water Act standards for local waterways and beaches. G2’s storm water devices have a long track record of success in stopping pollutants and debris from entering CBs, the patented CPS-Mod and GITS devices are Full Capture System certified by the State Water Board, and their devices were very highly ranked by Orange County (OC) Public Works on both of their last two RFPs for Trash devices.

The project area is almost entirely in the Segunda Deshecha Canada Watershed, and a small area to the west is in the adjacent Marblehead Canyon Watershed. The City’s storm drain system directs water into the Segunda Deshecha Canada Creek which runs parallel to Avenida Pico and is listed for the following pollutants: Nitrogen, Benthic Community Effects, Indicator Bacteria, Malathion, Phosphorous, Selenium, Toxicity, and Turbidity. The Segunda Deshecha Canada Creek flows directly into the Pacific Ocean at North Beach in San Clemente. San Clemente’s shoreline is a 303(d) listed for Indicator Bacteria. See included maps.

The targeted commercial, industrial, residential, and beach areas attract high volumes of people and their vehicles, and Avenida Pico and Avenida Vista Hermosa intersect with I-5. These arterial roadways along with El Camino Real and Calle Frontera are important transportation routes which result in vehicle deposits of metals such as copper, lead, and zinc as well as litter from bus stops and vehicles traffic to the outlets.

The G2 CPS-Mod, ARS-CL and GITS devices are our selected Tier 1 BMPs because they provide two levels of pollutant filtration. The entire width of the CB curb-opening is screened to prevent pollutants ¾” or larger from entering with multiple ARS-CL screens. One CPS-Mod or 1 GITS full capture system device installs in front of the discharge pipe and prevents everything 5mm or larger from escaping the CB and flowing downstream.

This project location and these Tier 1 type devices are selected because it will deliver the greatest water quality improvement for the waters, land, and people of San Clemente No environmental documentation is required for this project. Attachments A-H are included. 4 184

PROJECT X
2023 Tier 1 Call for Projects Application for Funding
2023_ECP Tier 1 Application (02/13/2023) Page 3 of 12
SECTION II: Detailed Project Information & Scoring

1. Describe the need for the selected BMP(s), including nexus to transportation pollutants, and detail the benefits to water quality the BMP(s) will achieve. (up to 15 Points) The City of San Clemente needs the CPS-Mod™, ARS-CL™ and GITS devices for this project for multiple reasons. First, G2’s proprietary devices are custom designed, fabricated and fitted to the City’s existing MS4 catch basins (CBs) without the need for new concrete structures or excavation. These CBs are the best place to capture trash and pollutants flushed by rain events, wind or automobiles from roadways, properties, facilities, sidewalks, driveways and parking lots. All 80 catch basins for this project are in Priority Land Use (PLU) areas with a direct nexus to transportation pollutants.

Second, the ARS-CL™ curb-opening screen’s patented design stops pollutants ¾” or greater from entering the CBs during dry weather, and City street sweeping collects these pollutants. The top-hinge ARS-CL with G2’s CamLock Technology™ works with all of the City’s curb-opening inlets.

Pollutants that make it into the catch basin are stopped by the second line of defense. The CPS-Mod™ and inserts have a patented design that stop 100% of particles 5mm or larger from exiting the CB and flowing downstream. This is also true of the GITS™ and both are certified Full Capture Systems by the California Water Board.

Third, all 3 devices are custom fabricated from 304 stainless steel and installed to fit each unique CB. The City believes installing these G2 devices is our best opportunity to stop the highest amount of transportationgenerated pollutants before they enter our stormwater system and travel downstream into the nearby Pacific Ocean. These BMPS also come with a 10-year warranty. G2’s inlet devices have a long track record of success in stopping pollutants and debris, and their devices were very highly ranked by Orange County (OC) Public Works on both of their two RFPs for Trash and Debris Capture Devices. The City will be using G2 Construction’s Master Contract with OCPW MA-080-200411478 to obtain bulk pricing discounts.

The project screens will be installed in key areas with a direct connection to transportation-generated pollution (See Project Description and Attached Maps). Avenida Pico, Avenida Vista Hermosa, El Camino Real, and Calle Frontera are busy roadways adjacent to commercial businesses, the City’s outlet mall, industry, dense residential neighborhoods, restaurants, Metrolink.

The benefits of water quality from these devices are many. They include capture of pollutants flowing through the 80 CBs. This will result in a reduction of trash and pollutants flowing into the Segunda Deshecha Canada Creek and to a small area of Marblehead Canyon Watershed. Listed pollutants (303(d)) include:

Nitrogen, Benthic Community Effects, Indicator Bacteria, Malathion, Phosphorous, Selenium, Toxicity, and Turbidity. San Clemente’s shoreline is is listed for Indicator Bacteria and it will reduce visible pollutants in the creek, the ocean, on the beach and will reduce the harmful impacts to fish and wildlife.

The water quality will also benefit from receiving significantly less metals such as copper, lead and zinc from vehicles driving along these busy transportation routes to and through these highly concentrated business/industrial areas and retail outlets. Additionally, since the G2 CPS-Mod and GITS devices are approved Full Capture Systems they will also meet the State Trash Amendment requirement for these catch basins.

In summary, this project will install G2’s CPS-Mod™ in 72 CBs along with 197 unique ARS-CL™ screens, and GITS in 6 grated drop-inlet CBs. The project will cover 240 acres of PLU land. We have selected G2 Construction’s devices because they have been shown to be highly effective and approved by OCTA ECP and OCPW, and they are the best value for the City’s water quality needs. 5 185

PROJECT X
2023 Tier 1 Call for Projects Application for Funding
2023_ECP Tier 1 Application (02/13/2023) Page 4 of 12

2. Based on information provided by the applicant, a cost/benefit calculation will be conducted to compare the total project cost to the area of priority land uses treated by the proposed BMP(s). Please complete the table below: (up to 16 points):

BMP(s)
Type 1 Type 2, etc.

Type(s) of BMP(s) proposed:

FULL CAPTURE
CPS-Mod™ &
GITS™ by G2
ARS-CL™
Curb-Opening
Screens by G2
Number of each BMP type: 78 197
Total drainage area(s) contributing to each BMP type: 244 232 Total
Drainage area(s) that is/are considered Priority Land Uses*: 240 228 240 Total Project Cost: $410,000
Cost/Benefit ($/ac of priority land uses): $1,708
Project Score (to be completed by OCTA): Click to enter text.
*Refer to City General Plans for general land use distribution/coverage information. Refer to the Statewide Trash Provisions for a complete definition of Priority Land Uses (e.g. high density residential, industrial, commercial, mixed urban, public transportation stations).

3. Pollutant Reduction Benefits: Project benefits will be based on treatment capacity and BMP type.

Applicant to provide the calculations used to determine the following scores: (up to 12 points):

Line Factor Points
Available Multiplier Line Score
A Fractional percent of 1-yr, 1-hr event peak flowrate treated by the BMP(s) 0 to 1 3 3 B Fractional percent of 85th percentile, 24-hr design event that is treated by the BMP(s) 0 to 1.5 3 4.5
C
BMP Multiplier:
0 to 1 6 0
•0 points if BMP is not low-impact development (LID) or treatment control •1/3 point for high capacity systems
•2/3 point for filters/biofilters
•1 point for zero-discharge BMPs
Project Score: 7.5
Scoring Equation (Max 12 points): (Ax3) + (Bx3) + (Cx6) Calculations may be provided on a separate sheet
6 186

PROJECT X
2023 Tier 1 Call for Projects Application for Funding
2023_ECP Tier 1 Application (02/13/2023) Page 5 of 12

4. How effectively will the proposed project deal with the more visible forms of pollutants, such as litter and debris? (up to 10 points)
The City’s proposed project will have a very significant impact reducing visible forms of pollutants from entering the water systems and showing up in the waters downstream and on Orange County beaches. Our project has two very strong lines of defense that work to capture visible pollution before travelling downstream.

1.) The CPS-Mod™ and GITS™ Full Capture Systems will stop 100% of visible pollutants that get past the an existing ARS or through a grate and enter the catch basin. The CPS-Mod and GITS devices will stop everything 5mm and larger from exiting the catch basin and entering the connector pipe and waterways. These pollutants such as plastic (bottles, cups, bags, containers, straws, etc.), paper, cardboard, styrofoam, aluminum and metal cans, cigarettes and more are screened from the water before ever entering the connector pipe and waterways.

2.) The ARS-CL™ curb-opening screens are designed to stop the most visible pollutants from ever entering our catch basins. The ARS-CL stops everything ¾” or larger from entering the catch basin and our weekly street sweeping program removes this debris quickly. Also, the ARS screens close off the entire curb opening of our catch basins and physically prevent people from consciously or unconsciously putting trash into the catch basin. This acts as an excellent deterrent to polluters and reminds everyone that trash and pollutants should never be discarded into the storm drain system.

The proposed CPS-Mod, GITS, and ARS-CL project is the most effective solution for stopping the most visible forms of pollutants from entering the storm water system. Installation of these catch basin screens is the most cost-effective method for preventing trash from traveling downstream. This enables the City to continue installing and maintaining these devices throughout the City.

The City of San Clemente also believes that educating the public is a key method for supporting our environment. When our residents see installed ARS-CL screens it promotes the understanding that trash and other items should not be allowed into catch basins. The City hopes this visual reminder will play a long-term role in reducing the amount of pollution that people generate and reducing the need for ever increasing pollution needed to be captured. 7 187

PROJECT X
2023 Tier 1 Call for Projects Application for Funding
2023_ECP Tier 1 Application (02/13/2023) Page 6 of 12

5. What other BMP types were considered for this project? Why was the proposed BMP chosen? (5 points) The City has considered many alternative BMPs before selecting G2’s products.

1. Hydrodynamic separators have been installed in some coastal areas of the City. These are expensive projects ($500K+) that are required to be approved annually by the City Council during the budget process for the Captial Improvement Program. In order to install these large devices, the City needs to identify a location where there is an existing easement and where access to the site is feasible for a vactor truck to conduct its cleaning. A location for the install of hydrodynamic separators was assessed and it was determined that no site was available that would capture debris from the area proposed in this project. And, due to the cost for purchase and installation of these products, the cost per acre for treatment is quite high.

2. There are hanging filter baskets in some catch basins along the main thoroughfares, but they need to be removed because they are very difficult to clean and do not meet full capture equivalency per Water Board requirements. The ARS-CL devices are preferred since the larger debris can be collected by street sweepers at the CB face prior to entering the catch basin vault, thus reducing the amount of debris that collects in the vault and needs to be vacuumed during maintenance.

3. Permeable pavement was considered, but this area along with the rest of the City was built many years ago and a retrofit of this would prove to be prohibitively expensive. Also, this alternative would not capture all visible pollutants.

4. Installing a bioretention basin was discussed but there is not a suitable location in the watershed due to lack of city property ownership, city easements, and the constraints of the already built out area.

Retention basins are desirable but are expensive and take significant time and cost to design, approve, and install. Therefore, the cost per location would make it difficult to justify at this time as well as a distinct lack of obvious location for placement.

We selected the CPS-Mod, GITS, and ARS-CL for this project because they deliver greater value than the other options, have a proven record of success, are easy to install inside our existing catch basins, and can be installed very quickly. Effectiveness and affordability for these custom fabricated and installed systems allows for a high number of CBs to be retrofitted and result in pollutant reduction in a short time frame.
8 188

PROJECT X
2023 Tier 1 Call for Projects Application for Funding
2023_ECP Tier 1 Application (02/13/2023) Page 7 of 12

6. Provide information on proposed BMP performance efficiency and/or effectiveness, including pollutant capture, storage capacity, flow capacity, etc. (up to 6 points) According to G2 Construction, the manufacturer of the CPS-MOD™, ARS-CL™ and GITS, their patented devices have proven effective over the past 17 years over thousands of installations. Note that the City’s experience with their devices is consistent with the information below.

Performance Effectiveness:

CPS-Mod – 100% reduction in litter, debris and pollutants that are 5mm or larger. State Water Board certified as trash full capture system.

GITS – 100% reduction in litter, debris and pollutants that are 5mm or larger. State Water Board certified as trash full capture system.

ARS-CL prevents 85-95% of debris, trash, and pollutants from ever entering the waterway system from our streets.

Storage Capacity:

CPS-Mod – 44 cubic feet (average; size of catch basin to the height of the CPS screen) GITS - 5 cubic feet
ARS-CL – Does not “capture.” Works in combination with street sweeping to block pollutants.

Filtered Flow Rates in CFS (Cubic Feet per Second):

CPS-Mod: 4.2 sqft screen = 4.06 CFS @ 5mm;
CPS-Mod: 7.0 sqft screen = 6.76 CFS @ 5mm;
CPS-Mod: 11.0 sqft screen = 10.63 CFS @ 5mm;
GITS : 7.0 sqft screen = 6.76 CFS @ 5mm;
ARS-CL: 3.5’ = 1.45 CFS; 5’ = 2.13 CFS; 7’ = 2.93 CFS; 10’ = 4.31 CFS; 14’ = 6.02 CFS; 21’ = 8.99 CFS; 28’ = 12.08 CFS @ ¾” filter.

In 2005-2006 Laguna Hills participated in the Sulphur Solution Project with the City of Laguna Niguel. One key component of the project was to install automatic retractable screens (ARS) in catch basins across the City. In 2006, following installations, the City’s catch basins were cleaned and the trash, debris, soil and “muck” was measured and the data was analyzed.

Data analysis showed that ARS retrofitted catch basins had a 70% drop in the volume of trash and an 81% drop in the volume of soil/muck/sediment, as compared with similar catch basins with ARS screens.

Average volume in catch basins without ARS was 4.7 cubic feet, while average volume with ARS was 1.4 cubic feet. Net reduction of 3.3 cubic feet per CB. The City’s street sweeper collected and removed debris prior to entry into the CB. This data was submitted to the San Diego Regional Water Quality Control Board that year.

The G2 ARS-CL is a more effective design, higher quality, and longer lasting than the 1st generation ARS installed in 2005-2006. It was tested by LACDPW at their BMP testing site at San Gabriel dam. A total of 10 tests were performed including water flow rates ranging from 0.25 to 5.0 CFS. The ARS-CL passed testing at all flow ranges and the Design Division concluded the device met all requirements for performance and safety. This product is approved throughout California.

G2 Constructions ARS-CL is customized during fabrication to fit each specific catch basin. The ARS screens prevent all objects ¾” or larger from entering the catch basin and current model ARS-CL prevents 85-95% of debris, trash, and pollutants from ever entering the waterway system from our streets. 9 189

PROJECT X
2023 Tier 1 Call for Projects Application for Funding
2023_ECP Tier 1 Application (02/13/2023) Page 8 of 12

7. Project Readiness: How long after OCTA Board of Directors approval (September 2023) will the project be operational (select one)? (up to 6 points):
܈> 4 Months
6 Points
܆ 4 – 8 Months
4 Points
܆ 8 – 12 Months
2 Points
܆ < 12 Months
1 Point

8. Will the project provide any secondary benefits beyond water quality improvements (i.e., water-use efficiency, public awareness, flood control, recreation, habitat, sustainability)? (up to 5 points) Secondary benefits beyond water quality improvements include:

1. Habitat health and safety of aquatic life and birds will benefit from our project’s CPS-Mod, GITS, and ARS-CL BMPs because they capture trash that can be mistaken for food. Plastics and trash can entangle birds and animals, and/or be swallowed and lead to death.

2. Recreationally, San Clemente is very popular for surf and water sports. This project will improve the water quality along our shoreline and reduce trash and danger on our beaches. Health and human safety dangers are reduced for children and adults playing on the beach and in the water. Reduction of sharp objects (metal, broken glass, etc.), cigarette butts, or bacteria and disease is a clear public benefit.

3. Public awareness that catch basins need to be protected from trash and pollutants is important. The City’s installation of ARS-CL and CPS-Mod throughout the City shows the public that protecting stormwater systems and improving water quality are very high priorities.

4. Sustainability of the storm drain system, the stream beds and shores, and soil under the flowing water, will reduce contamination of pollutants passing through and settling in it for the long term.

5. Economically, tourism is important to the City. The reduction of trash and pollution will have a significant positive impact on tourism in Orange County, and add to the local economy. The San Clemente economy relies heavily on its beautiful beaches due to residents, visitors and tourists being attracted to the shoreline. News of pollution on beaches sends visitors to vacation spots elsewhere and our project will therefore aid the local economy.

6. Property values may be helped in areas with the G2 ARS-CL and CPS-Mod stainless steel devices because of the environmentally positive display to existing owners and prospective buyers. 10190

PROJECT X
2023 Tier 1 Call for Projects Application for Funding
2023_ECP Tier 1 Application (02/13/2023) Page 9 of 12

9. What is the methodology for measuring pollutant reduction before and after the BMP is implemented? How frequently will monitoring and performance assessment occur? (up to 10 points) The City’s methodology for measuring pollutant reduction and monitoring performance is planned as followed:

1. Trash and debris removed during the City’s catch basin cleanings will be measured and documented.

New data will be compared to prior data and the City will be able to quantify the effectiveness of the CPS-Mod and ARS-CL, or GITS devices. The results will be reported to the Regional Water Quality Control Board as a part of the NPDES annual report.

2. The City street maintenance staff and utilities crew supervisor visually observes the amount of pollutants and debris that build up in front of the ARS-CL screens. Staff drive the streets routinely and provide input and feedback about the amount of pollution. Special attention will be paid to the installed locations before, during and after storms. When excess amounts are found in front of the ARS, it is removed and/or street sweeping crews are notified.

3. Visual inspections of every CPS-Mod, ARS-CL, and GITS installed will be conducted at a minimum twice per year (an increase from once per year), and observations about trash and debris levels in front will be made.

4. Discussions and interviews with street sweeping and collections crews regarding the quantity and types of trash found in front of catch basins helps to build understanding of the types and quantity of pollution being stopped. This will also help identify specific catch basins or areas that accumulate more amounts of debris. This information can help develop education programs that target specific areas where more debris is observed.
11191

PROJECT X
2023 Tier 1 Call for Projects Application for Funding
2023_ECP Tier 1 Application (02/13/2023) Page 10 of 12

10. Provide an operations and maintenance plan for the lifespan of the proposed project. Include schedule of inspections, cleaning, removal and disposal of pollutants, repairs, etc. (up to 15 points) The City’s operations and maintenance plan for the proposed CPS-MOD and ARS-CL screens includes regular inspections, cleanings, and maintenance for their ten-year lifespan. Services performed by the City will include:

1. Inspections of the CPS-Mod, GITS, and ARS-CL devices, at minimum twice annually by the City’s collections maintenance team or an outside contractor. Inspections will include visually checking both devices and mechanically checking the ARS. The locking system will be inspected annually as required by the manufacturer’s warranty. The inspection will document any issues that need to be addressed or verify its working order.

2. If repairs are needed after being identified during inspection and the City cannot easily fix, then these issues will be documented. The City will take photos, and provide a description and location. G2 Construction will evaluate the information and repair under their warranty.

3. Cleaning the front ARS-CL screen will be performed, at a minimum, weekly for arterial highways and every two weeks for residential streets by our contracted Street Sweeping company. As required, the ARS screens will be kept clean and not have mud or debris built up in from of it. Street Sweeper brushes are an acceptable method of cleaning the stainless steel screen according to G2. Street sweeping also removes trash and objects that may prevent the ARS from functioning properly while also preventing those pollutants from entering our storm drain system.

4. The CPS-Mod and GITS in each catch basin will be cleaned three (3) times annually, and is typically scheduled in October prior to the rainy season, January and May (or prior to significant storm events). The ARS, CPS, and GITS screens are also cleaned off during this removal of trash and debris. The non-hazardous materials are collected and disposed of in the City’s street sweeping debris waste bin, which is considered by the County of Orange as a limited volume transfer station.

Any hazardous material will be contained and disposed of properly.

5. After each significant storm event, the City’s collections crews or contractor will visually inspect the ARS devices from the exterior of the catch basin to check for open, damaged, or clogged screens, as recommended by the manufacturer. This identifies any issue that may have been caused by the storm, and before the next street sweeping event. Crews will remove debris that may be preventing the ARS from fully closing and locking. The screen will be returned to its default locked position. If any problems are identified, then any fixes that are easy and will follow the manufacturer’s operations and maintenance guidelines will be completed. This will be the standard procedure after each significant storm event.

6. G2 Construction will provide service and warranty work as needed by the City. The City plans to keep all installed devices on this project working effectively. This ensures that the City’s installation of fullcapture systems, as required by the State, have a long-term impact on our water quality. 12192

PROJECT X
2023 Tier 1 Call for Projects Application for Funding
2023_ECP Tier 1 Application (02/13/2023) Page 11 of 12

11. BONUS: Is the proposed local match over the 20% minimum cash match requirement? If yes, enter match rate here. (0.5 points for each 5% overmatch, up to 5 points) N/A
Note: In-kind services are not eligible as local match
SECTION III: Additional Project Details
Match Sources
Other Grants: Non-M2 competitive grants may be used as match. Any grants used as match must be dedicated to the project for match credit to be received. Please list the name and amount of the grants being proposed as match.

N/A
Supplanting or Replacing Funds
ECP funds are designed to supplement, not supplant, existing water quality programs. Proposed projects must improve and not replace existing pollution reduction efforts by an eligible party. Please clarify that the proposed project will not be supplanting any existing water quality programs or other obligations.

This proposed City project will not supplant any existing water quality program. This project will improve water quality and reduce pollution, and it will not replace any existing pollution reduction effort by the City or other any eligible party.

Joint Applicant Information (if applicable)
See program guidelines for details on joint applicant applications and enter the details below.

Local Agency: N/A Local Agency: Click to enter text.
13193

PROJECT X
2023 Tier 1 Call for Projects Application for Funding
2023_ECP Tier 1 Application (02/13/2023) Page 12 of 12
Project Manager: Click to enter text. Project Manager: Click to enter text.

Phone: Click to enter text. Phone: Click to enter text.

Email: Click to enter text. Email: Click to enter text.

Additional Comments
Click here to enter text.

I hereby certify that the information provided herein this form is accurate and consistent with accompanying documentation. I further certify that the above information has been approved by Council resolution and that awarded funds will not be used outside of their intended purpose.

Click here to enter text.

Name (Print) Signature Date
14194

ATTACHMENTS
A. Calculations & Support Documentation for Question #2 and #3 B. Detailed Project Estimate & Warranty
C. Location Maps & Project Site Photos
D. Detailed Project Schedule
E. Design Drawings
F. City Council Resolution
G. Project Drainage Areas, Priority Land Uses, BMP Location & KMZ Files
H. Vendor and Installer Qualifications
15195
A. Calculations & Support Documentation
for Questions #2 and #3
16196
OCTA ECP PROJECT X - CALCULATIONS for Questions #2 and #3 Support Documentation City of San Clemente
Type 1 Type 2
Type(s) of BMP(s) proposed

FULL CAPTURE
CPS-Mod™ &
GITS™ by G2
ARS-CL™ CurbOpening Screens
by G2
Number of each BMP type: 78 197
Total drainage area(s) contributing to each BMP Type: (Acres) 244 232 Total Drainage area(s) considered Priority Land Uses: (Acres) 240 228 240 Total Project Cost $410,000
Cost / Benefit ($/acres of priority land uses): $1,708
Project Score
Line Factor Points Multiplier Line Score
A Fractional percent of 1-yr, 1-hr event peak flowrate
treated by the BMP(s) 1.0 3 3
B Fractional percent of 85th percentile, 24-hr design event that is treated by the BMP(s) 1.5 3 4.5
C BMP Multiplier 0
Project Score: 7.5
Analysis for G2 Construction's CPS-Mod™,
GITS™, and ARS CL™ devices

2. Cost / Benefit Calculation for priority land uses treated by proposed BMP(s). *Per City General Plans for land use and Statewide Trash Provisions (high density residential, industrial, commercial, mixed urban, public transportation stations).

BMP(s)

3. Pollutant Reduction Benefit: Treatment capacity and BMP Type:
17197
OCTA ECP PROJECT X - CALCULATIONS for Questions #2 and #3 Support Documentation City of San Clemente

PROJECT SUMMARY
Land Use: Commercial, Industrial, Mixed Use, Residential Medium Density, Public Parking, Arterial RoadsBMP: CPS-Mod™, GITS™, and ARS CL™ by G2 Construction, Inc. 78 FULL CAPTURE SYSTEM CPS-Mod™ or GITS™
197 ARS-CL™ Curb-Opening Screens244 Acres Total Drainage Area240 Acres Priority Land Use Area 92% Land use impervious (est.)
Total project Cost:/ PLU Acre
PLU Land Use
CommercialIndustrialMixed UseResidential - Med-High DensityPublic ParkingArterial Analysis for G2 Construction's CPS-Mod™, GITS™, and ARS CL™ devices $410,000
$1,708
18 198
OCTA ECP PROJECT X - CALCULATIONS for Questions #2 and #3 Support Documentation City of San Clemente Analysis for G2 Construction's CPS-Mod ™, GITS
™, and ARS CL™ devices

3.A. Fractional percent of 1-yr, 1-hr event peak flowrate treated by the BMPs: Mixed Flow/Volume BMPS BMP 1: FULL CAPTURE SYSTEM CPS-Mod™ & GITS™ by G2 BMP 2: ARS-CL™ Curb Opening Screens by G2 NOTE: ARS-CL filtration is in addition to Full Capture System filtration.

Criteria Value Unit Criteria Value Unit
C= (0.75 x imp) + 0.15 = 0.84 C= (0.75 x imp) + 0.15 = 0.84 i= 1-yr, 1hr intensity= 0.429 in/hr i= 1-yr, 1hr intensity= 0.429 in/hr Land Imperviousness 92% Land Imperviousness 92%
Acres 244 Acres 232
G2 Construction's CPS-Mod or GITS 78 screens G2 Construction's ARS-CL 197 screens A= Avg/ contrib. DA per CPS= 3.1 ac A= Avg/ contrib. DA per ARS screen= 1.2 ac Avg. 1-yr, 1-hr peak flowrate (Q) = 1.1 cfs Avg. 1-yr, 1-hr peak flowrate (Q) = 0.4 cfs CPS-Mod & GITS design flowrate average this project 5.5 cfs G2 ARS-CL design flowrate average this project 1.45 cfs Fractional percent of 1-yr, 1-hr event filtered by BMP (Calc). Max= 100% 488% Fractional percent of 1-yr, 1-hr event filtered by BMP (Calc). Max= 100% 342% Score (Max=1.0) = Score (Max=1.0) =
Q3.A Weighted Score:

All calculations based on OCTA Workshop presentation.
1 1
1 19
199
OCTA ECP PROJECT X - CALCULATIONS for Questions #2 and #3 Support Documentation City of San Clemente Analysis for G2 Construction's CPS-Mod™, GITS™, and ARS CL™ devices

3.B. Fractional percent of 85th percentile, 24-hr design event that is treated by the BMP Calculate the design flowrate equivalent to design volume:BMP 1: FULL CAPTURE SYSTEM CPS-Mod™ & GITS™ by G2 BMP 2: ARS-CL™ Curb Opening Screens by G2 NOTE: ARS-CL filtration is in addition to CPS-Mod filtration. Always in combo.

Criteria Value Unit Criteria Value Unit
C= (0.75 x imp) +.15 = 0.84 C= (0.75 x imp) +.15 = 0.84 i= equivalent BMP design intensity= 0.26 in/hr i= equivalent BMP design intensity= 0.26 in/hr Land Imperviousness 92% Land Imperviousness 92%
A= 244 ac A= 232 ac
Design Storm Flowrate (Q) = 53 cfs Design Storm Flowrate (Q) = 51 cfs G2 CPS-Mod & GITS design flowrate avg this project 5.5 cfs G2 ARS-CL design flowrate average this project 1.45 cfs Total FCS design flowrate (from manufacturer)= 429 cfs Total ARS-CL design flowrate (from manufacturer)= 286 cfs Fractional percent of 85th percentile, 24 hr event, that could be treated. 805% cfs Fractional percent of 85th percentile, 24 hr event, that could be treated. 564% cfs Max Available Points Max Available PointsAll calculations based on OCTA Workshop presentation.

1.5 1.5
20 200
OCTA ECP PROJECT X - CALCULATIONS for Questions #2 and #3 Support Documentation City of San Clemente

3.A. Precipitation Intensity
Precipitation Intensity "i": 0.429 (0.360-0.516)
Source: NOAA Precip Frequency Estimates: CA

3.B. Design Storm Depth
Design Capture Storm Depth = .85"
Source:

Use multiplier to calculate the design storm intensity equivalent to the design storm depth:

Time of Concentration (Tc) 5 Min Modeled for High Intensity Tc Multiplier 0.26 in/hrFraction of design storm entering the BMP 100%Equivalent BMP Design Intensity 0.26 in/hr Analysis for G2 Construction's CPS-Mod™, GITS™, and ARS CL™ devices

3.B. Fractional percent of 85th percentile, 24-hr design event that is treated by the BMP 21 201
B. Detailed Project Estimate & Warranty
22202
G2 Quote - City of San Clemente OCTA Grant Lic. #801253 - A, C8, C60 1352 E. Borchard Ave.

DBE, MBE, & SBE Certified Santa Ana, CA 92705
714.748.4242
Customer: City of San Clemente Date: 4/1/2023
910 Calle Negocio Quote No.: 230401-SC
San Clemente, CA 92673
Eric H. Taylor
Contacts: Jacob Ohana, Project Manager By: Eric H. Taylor Engineering Division VP, Bus Dev, G2 Construction, Inc. 949.542.4669 714.679.2550
[email protected] [email protected]
Products: G2 CPS-Mod™ patented connector pipe screen, 304 stainless steel, custom fab & install G2 GITS™ grated inlet trash screen, 304 stainless steel, custom fab & install G2 ARS-CL™ patented curb-opening screens, 304 stainless steel, custom fab & install Count
City
SWINL
#
Land Use
Street Name Nearest X-Street Lat Long
Grates
Traffic
Control
G2 BMP 1: Full
Capture System
G2 BMP 2: CurbOpening Screen
1 11118 PLU Via Pico Plaza Avenida Pico 33.43717 -117.62259 1 TC CPS-Mod™ ARS-CL™ -10 2 11119 PLU Via Pico Plaza Avenida Pico 33.43701 -117.62260 1 TC CPS-Mod™ ARS-CL™ -10 3 11113 PLU Via Pico Plaza In Plaza 33.43738 -117.62091 1 CPS-Mod™ ARS-CL™ -10 4 11112 PLU Via Pico Plaza In Plaza 33.43635 -117.61952 1 CPS-Mod™ ARS-CL™ -10 This proposal utilizes the G2's master purchase agreement with OCPW / OCTA MA-080-20011478 for Trash and Debris Capture Devices for the City of San Clemente's OCTA ECP Project X grant application for 2023-24. The City is eligible for this piggyback contract like all Orange County cities, which guarantees the best product, service, and pricing.

G2 will install 78 Full Capture Systems and 197 unique ARS-CL™ screens. Costs for required traffic control and catch basin cleaning are included.

DBE, MBE & SBE Certified

DESCRIPTION
Avenida Pico & San Clemente Outlets Corridor Runoff Treatment Project QUOTE
City of San Clemente
CPS-Mod ™, ARS-CL™, & GITS™ for 80 PLU Catch Basins
OCTA ECP Tier 1 Grant Application '23-24
OCPW / OCTA MA-080-20011478 for Trash and Debris Capture Devices (Good until for 90 Days)
G2 Construction (G2) proposes to custom fabricate and install our patented Full Capture System devices in 78 City catch basins (CBs). The installed device counts are 72 CPS-Mod™ connector pipe screens and 6 GITS™ grated inlet trash screens. G2 will also fabricate and install 197 ARS-CL™ curb-opening screens in these City catch basins. Four ARS-CL screens will be custom installed in 2 openings over X canal that cannot receive a CPS-Mod because there is not CB floor.

All 80 locations are in priority land use (PLU) areas: Commercial, Industrial, Mixed Use, Residential Medium-High Density, Public Parking, or Arterial roads.
1 of 4 23203
G2 Quote - City of San Clemente OCTA Grant
G2 Construction Proposal pg 2 or 4
5 11111 PLU Via Pico Plaza In Plaza 33.43606 -117.61946 CPS-Mod™ ARS-CL™ -05 6 11109 PLU Via Pico Plaza In Plaza 33.43539 -117.62032 CPS-Mod™ ARS-CL™ -05 7 11121 PLU Avenida Pico Calle de Los Molinos 33.43655 -117.62509 TC CPS-Mod™ ARS-CL™ -07 8 11126 PLU Avenida Pico Calle De Industrias 33.43726 -117.62415 TC CPS-Mod™ ARS-CL™ -21x 9 11125 PLU Avenida Pico Calle De Industrias 33.43723 -117.62422 TC CPS-Mod™ ARS-CL™ -14x 10 11124 PLU Avenida Pico Calle de Los Molinos 33.43695 -117.62474 TC CPS-Mod™ ARS-CL™ -21x 11 11123 PLU Avenida Pico Calle de Los Molinos 33.43673 -117.62525 TC CPS-Mod™ ARS-CL™ -21x 12 11122 PLU Los Melinos Avenida Pico 33.43696 -117.62511 TC CPS-Mod™ ARS-CL™ -21x 13 11129 PLU Calle de Los Molinos Avenida Pico 33.43595 -117.62452 NA ARS-CL™ -07 14 11128 PLU Calle de Los Molinos Avenida Pico 33.43577 -117.62463 NA ARS-CL™ -07 15 11117 PLU Avenida de la Estrella Calle de Los Molinos 33.43561 -117.62325 CPS-Mod™ ARS-CL™ -05 16 11116 PLU Avenida de la Estrella Calle de Los Molinos 33.43548 -117.62324 CPS-Mod™ ARS-CL™ -05 17 11120 PLU Rincon Ct Calle de Los Molinos 33.43468 -117.62524 1 GITS™ 18 11141 PLU Calle de Los Molinos Calle Valle 33.43374 -117.62460 CPS-Mod™ ARS-CL™ -14x 19 12992 PLU Calle de Los Molinos Calle Valle 33.43372 -117.62444 CPS-Mod™ ARS-CL™ -14x 20 12993 PLU Calle Valle Los Obreros 33.43329 -117.62454 CPS-Mod™ ARS-CL™ -14x 21 12994 PLU Calle Valle Los Obreros 33.43322 -117.62458 CPS-Mod™ ARS-CL™ -14x 22 12995 PLU Calle Valle Calle Valle 33.43378 -117.62584 CPS-Mod™ ARS-CL™ -21x 23 12996 PLU Calle Valle Calle Valle 33.43355 -117.62652 1 CPS-Mod™ ARS-CL™ -05 24 10656 PLU Calle de Los Molinos Los Obreros Ln 33.43291 -117.62757 TC CPS-Mod™ ARS-CL™ -05 25 13678 PLU Calle Lago El Camino Real 33.43390 -117.62964 CPS-Mod™ ARS-CL™ -07 26 10658 PLU El Camino Real Calle Lago 33.43252 -117.62885 1 TC GITS™ 27 10657 PLU Calle Deschecha Boca De La Playa 33.43223 -117.62893 1 GITS™ 28 10659 PLU Calle Deschecha El Camino Real 33.43228 -117.62919 1 GITS™ 29 10660 PLU Calle Deschecha Boca De La Playa 33.43240 -117.62988 1 GITS™ 30 13247 PLU Boca De La Playa Calle Desheche 33.43232 -117.62999 TC CPS-Mod™ ARS-CL™ -14x 31 13246 PLU Boca De La Playa 33.43198 -117.63022 CPS-Mod™ ARS-CL™ -07 32 13580 PLU Boca De La Playa Avenida Pico 33.43188 -117.63054 CPS-Mod™ ARS-CL™ -05 33 13579 PLU Boca De La Playa Avenida Pico 33.43160 -117.63083 1 TC GITS™ 34 13575 PLU Boca De La Playa Avenida Estacion 33.43114 -117.63130 1 CPS-Mod™ ARS-CL™ -05 35 10654 PLU El Camino Real Avenida Pico 33.43280 -117.63250 TC CPS-Mod™ ARS-CL™ -07 36 12980 PLU El Camino Real Avenida Pico 33.43262 -117.63230 TC CPS-Mod™ ARS-CL™ -07 37 12981 PLU Avenida Estacion Parking Lot 33.43193 -117.63236 CPS-Mod™ ARS-CL™ -05 38 12981 PLU Avenida Estacion Parking Lot 33.43212 -117.63260 CPS-Mod™ ARS-CL™ -05 39 13245 PLU Avenida Pico 33.43229 -117.63113 CPS-Mod™ ARS-CL™ -07 40 13250 PLU Avenida Florencia Calle Las Bolas 33.43130 -117.62714 CPS-Mod™ ARS-CL™ -28x 2 of 4 24204
G2 Quote - City of San Clemente OCTA Grant
G2 Construction Proposal pg 3 or 4
41 13251 PLU Calle Las Bolas 33.43182 -117.62881 CPS-Mod™ ARS-CL™ -07 42 13248 PLU Calle Sacramento 33.43167 -117.62903 1 CPS-Mod™ ARS-CL™ -07 43 13249 PLU Calle Sacramento 33.43168 -117.62914 CPS-Mod™ ARS-CL™ -14x 44 13363 PLU Avenida Pico El Camino Real 33.43337 -117.63115 TC CPS-Mod™ ARS-CL™ -10 45 13364 PLU Avenida Pico El Camino Real 33.43337 -117.63145 TC CPS-Mod™ ARS-CL™ -10 46 13562 PLU Avenida Pico Avenida Vista Hermos 33.43568 -117.62838 TC CPS-Mod™ ARS-CL™ -10 47 13563 PLU Avenida Pico Avenida Vista Hermos 33.43598 -117.62738 TC CPS-Mod™ ARS-CL™ -07 48 13347 PLU Ave. Vista Hermosa Avenida Pico 33.43602 -117.62787 TC CPS-Mod™ ARS-CL™ -05 49 13348 PLU Ave. Vista Hermosa Avenida Pico 33.43598 -117.62812 TC CPS-Mod™ ARS-CL™ -14x 50 13341 PLU Ave. Vista Hermosa Avenida Pico 33.43636 -117.62799 TC CPS-Mod™ ARS-CL™ -21x 51 13344 PLU Ave. Vista Hermosa Avenida Pico 33.43688 -117.62823 TC CPS-Mod™ ARS-CL™ -14x 52 13345 PLU Ave. Vista Hermosa Avenida Pico 33.43679 -117.62850 TC CPS-Mod™ ARS-CL™ -14x 53 13342 PLU Ave. Vista Hermosa Via Canon Verde 33.43759 -117.62877 TC CPS-Mod™ ARS-CL™ -14x 54 13359 PLU Ave. Vista Hermosa Via Canon Verde 33.43808 -117.62932 TC CPS-Mod™ ARS-CL™ -14x 55 13360 PLU Ave. Vista Hermosa Via Canon Verde 33.43820 -117.62917 TC CPS-Mod™ ARS-CL™ -07 56 13362 PLU Ave. Vista Hermosa Via Canon Verde 33.43851 -117.62929 TC CPS-Mod™ ARS-CL™ -07 57 13337 PLU Ave. Vista Hermosa Via Canon Verde 33.43921 -117.62999 TC CPS-Mod™ ARS-CL™ -10 58 13339 PLU Ave. Vista Hermosa Via Canon Verde 33.43905 -117.63020 TC CPS-Mod™ ARS-CL™ -07 59 13317 PLU Ave. Vista Hermosa Avenida Costa Azul 33.44095 -117.63181 TC CPS-Mod™ ARS-CL™ -14x 60 13315 PLU Ave. Vista Hermosa Avenida Costa Azul 33.44109 -117.63158 TC CPS-Mod™ ARS-CL™ -10 61 13335 PLU Ave. Vista Hermosa Outlets at San Clemen33.44292 -117.63234 TC CPS-Mod™ ARS-CL™ -14x 62 13336 PLU Ave. Vista Hermosa Outlets at San Clemen33.44298 -117.63196 TC CPS-Mod™ ARS-CL™ -14x 63 13334 PLU Ave. Vista Hermosa Outlets at San Clemen33.44357 -117.63207 TC CPS-Mod™ ARS-CL™ -21x 64 13590 PLU Ave. Vista Hermosa Outlets at San Clemen33.44273 -117.63247 TC CPS-Mod™ ARS-CL™ -05 65 13591 PLU Ave. Vista Hermosa Jim Johnson Memorial 33.44268 -117.63297 CPS-Mod™ ARS-CL™ -07 66 10646 PLU Calle Frontera Calle Ola Verde 33.44396 -117.62740 TC CPS-Mod™ ARS-CL™ -10 67 10645 PLU Calle Frontera Calle Ola Verde 33.44406 -117.62729 1 TC CPS-Mod™ ARS-CL™ -10 68 11034 PLU Calle Frontera Calle Ola Verde 33.44357 -117.62629 1 TC CPS-Mod™ ARS-CL™ -10 69 11033 PLU Calle Frontera Calle Ola Verde 33.44369 -117.62614 1 TC CPS-Mod™ ARS-CL™ -10 70 11035 PLU Calle Frontera Calle Ola Verde 33.44351 -117.62593 1 CPS-Mod™ ARS-CL™ -10 71 11036 PLU Avenida Espada Calle Ola Verde 33.44336 -117.62600 CPS-Mod™ ARS-CL™ -05 72 11037 PLU Avenida Espada Calle Ola Verde 33.44327 -117.62602 1 CPS-Mod™ ARS-CL™ -07 73 11038 PLU Calle Ola Verde Avenida Espada 33.44216 -117.62571 CPS-Mod™ ARS-CL™ -10 74 11039 PLU Calle Ola Verde Avenida Espada 33.44208 -117.62572 CPS-Mod™ ARS-CL™ -10 75 11045 PLU Via Concha Avenida Fuentes 33.44184 -117.62383 CPS-Mod™ ARS-CL™ -05 76 11046 PLU Avenida Fuentes Via Concha 33.44183 -117.62368 1 CPS-Mod™ ARS-CL™ -07 3 of 4 25205
G2 Quote - City of San Clemente OCTA Grant
G2 Construction Proposal pg 4 or 4
77 11047 PLU Via Concha Avenida Fuentes 33.44161 -117.62367 1 CPS-Mod™ ARS-CL™ -07 78 13605 PLU Avenida Fuentes Via Concha 33.44172 -117.62365 1 CPS-Mod™ ARS-CL™ -07 79 11044 PLU Avenida Fuentes Calle Frontera 33.44197 -117.62314 1 CPS-Mod™ ARS-CL™ -07 80 11018 PLU Calle Frontera Avenida Fuentes 33.44184 -117.62102 1 TC CPS-Mod™ ARS-CL™ -07 Mobilization $20,500
Product Install Totals: Devices & Installation $361,330 72 CPS-Mod ™ Full Capture Systems Catch Basin Cleaning $3,900 6 GITS™ Full Capture Systems Traffic Control $24,270
197 ARS-CL™ Screens TOTAL CONSTRUCTION COST $410,000
Terms & Conditions:

Pricing based on OCPW/ OCTA Master Pricing with Volume Discounts.

Pricing does not include project licence or business fees.

Final design configurations and costs to be revised after final field evaluations.

Payment NET 30 days.

Thank You. We Appreciate Your Business!
4 of 4 26206
City of San Clemente
G2 Construction – OCPW Master Agreement
27207
Lic. #801253 - A, C8, C60
1352 E. Borchard Ave.

Santa Ana, CA 92705
714.748.4242
[email protected]
Date: April 1, 2023
CPS-Mod™, ARS-CL™ & GITS™

WARRANTY
Project: San Clemente - CPS-Mod™, ARS-CL™, & & GITS™ Screens City of San Clemente 2023-24 OCTA Measure M2’s Environmental Cleanup Program (ECP) Tier 1 – Project X
G2 Construction, Inc. hereby provides a product warranty of 10 years for the G2 CPS-Mod™ connector pipe screens, GITS™ grated inlet trash screen, and ARS-CL™ automatic retractable screens installed in catch basins for the project listed above. G2 guarantees the CPS-Mod™, GITS™, and ARS-CL™ will be manufactured and installed in accordance with the product drawings and specifications.

G2 Construction agrees to repair or replace any installed product that proves defective in its workmanship or material within one year of the project acceptance date. If an installed product proves defective within ten years, then G2 agrees to provide replacement parts at no cost.

Accidents, product modifications, vandalism, unusual use, or lack of standard cleaning may nullify a product’s warranty.

Requests for warranty service must be made by the product Owner, and should include photos and details.

John Alvarado, President
G2 Construction, Inc.
28208
C. Location Maps & Project Site Photos
29209
City of San Clemente

WATERSHED MAP
Avenido Pico and San Clemente Outlets Corridor
Runoff Treatment Project
The two largest watersheds in the City of San Clemente are the Segunda Deschecha Canada and Prima Deschecha Canada Watersheds.

The proposed project is focused on the lower Segunda Deschecha Canada Watershed from about 1 mile inland to the Pacific Ocean. Avenida Pico runs through this corridor in parallel with Segunda Deschecha Canada Creek, and the target area is from just north of I-5 to the North Beach area.
30210
City of San Clemente

IMPAIRED WATERS MAP
Avenido Pico and San Clemente Outlets Corridor
Runoff Treatment Project
The proposed project’s location has been identified with 303(d) impairments. https://ocerws.ocpublicworks.com
https://www.waterboards.ca.gov/sandiego/water_issues
/programs//tmdls/docs/bacteria/updates_022410/2010-
0210_Final_TechRpt_AppendixE.pdf 31211
City of San Clemente

IMPAIRED WATERS - MAP
Avenido Pico and San Clemente Outlets Corridor
Runoff Treatment Project
The proposed project’s specific location.
32 212
City of San Clemente

PROJECT MAP
Avenido Pico and San Clemente Outlets Corridor
Runoff Treatment Project
The proposed project’s specific catch basins receiving Full Capture System devices and drainage areas.
33213
City of San Clemente

LAND USE MAP
Avenido Pico and San Clemente Outlets Corridor
Runoff Treatment Project
The proposed project installs stormwater devices that the General Plan Land Use Map identifies as: Commercial, Industrial, Mixed Use, Residential Medium Density, and Public Parking. 34214
City of San Clemente

PROJECT MAP
Avenido Pico and San Clemente Outlets Corridor
Runoff Treatment Project
The proposed project’s specific catch basins receiving Full Capture System devices and drainage areas.
35215
City of San Clemente

PROJECT OVERVIEW MAP
Avenido Pico and San Clemente Outlets Corridor
Runoff Treatment Project
The proposed project’s specific catch basins receiving Full Capture System devices and drainage areas.
#1
#3
#2
#4
36216
City of San Clemente
Sub-Area Map #1
Avenido Pico and San Clemente Outlets Corridor
Runoff Treatment Project
The proposed project’s specific catch basins receiving Full Capture System devices. 37217
City of San Clemente
Sub-Area Map #2
Avenido Pico and San Clemente Outlets Corridor
Runoff Treatment Project
The proposed project’s specific catch basins receiving Full Capture System devices. 38218
City of San Clemente
Sub-Area Map #3
Avenido Pico and San Clemente Outlets Corridor
Runoff Treatment Project
The proposed project’s specific catch basins receiving Full Capture System devices. 39219
City of San Clemente
Sub-Area Map #4
Avenido Pico and San Clemente Outlets Corridor
Runoff Treatment Project
The proposed project’s specific catch basins receiving Full Capture System devices. 40220
Avenida Pico X Calle De Industrias CB# 11126 Device: ARS-CL + CPS-Mod Avenida Pico X Calle De Industrias CB# 11125 Device: ARS-CL + CPS-Mod Avenida Pico X Calle de Los Molinos CB# 11124 Device: ARS-CL + CPS-Mod

PROJECT SITE PHOTOS
41221
Los Melinos X Avenida Pico CB# 11122 Device: ARS-CL + CPS-Mod Avenida Pico X Calle de Los Molinos CB# 11123 Device: ARS-CL + CPS-Mod Avenida Pico X Calle de Los Molinos CB# 11121 Device: ARS-CL + CPS-Mod

PROJECT SITE PHOTOS
42222
Via Pico Plaza X Avenida Pico CB# 11118
Via Pico Plaza X Avenida Pico CB# 11119 Device: ARS-CL + CPS-Mod Via Pico Plaza X In Plaza CB# 11113 Device: ARS-CL + CPS-Mod

PROJECT SITE PHOTOS
43223
Via Pico Plaza X In Plaza CB# 11112 Device: ARS-CL + CPS-Mod Via Pico Plaza X In Plaza CB# 11111 Device: ARS-CL + CPS-Mod Via Pico Plaza X In Plaza CB# 11109 Device: ARS-CL + CPS-Mod

PROJECT SITE PHOTOS
44224
Calle de Los Molinos X Avenida Pico CB# 11129 Device: ARS-CL (custom) Calle de Los Molinos X Avenida Pico CB# 11128 Device: ARS-CL (custom) Avenida de la Estrella X Calle de Los Molinos CB# 11117 Device: ARS-CL + CPS-Mod

PROJECT SITE PHOTOS
45225
Avenida de la Estrella X Calle de Los Molinos CB# 11116 Device: ARS-CL + CPS-Mod Rincon Ct X Calle de Los Molinos CB# 11120 Device: Grated Inlet Trash Screen Calle de Los Molinos X Calle Valle CB# 12992 Device: ARS-CL + CPS-Mod

PROJECT SITE PHOTOS
46226
Calle de Los Molinos X Calle Valle CB# 11141 Device: ARS-CL + CPS-Mod Calle Valle X Calle Valle CB# 12995 Device: ARS-CL + CPS-Mod Calle Valle X Calle Valle CB# 12996 Device: ARS-CL + CPS-Mod

PROJECT SITE PHOTOS
47227
Calle Valle X Los Obreros CB# 12994 Device: ARS-CL + CPS-Mod Calle Valle X Los Obreros CB# 12993 Device: ARS-CL + CPS-Mod Calle de Los Molinos X Los Obreros Ln CB# 10656 Device: ARS-CL + CPS-Mod

PROJECT SITE PHOTOS
48228
El Camino Real X Avenida Pico CB# 10654 Device: ARS-CL + CPS-Mod El Camino Real X Avenida Pico CB# 12980 Device: ARS-CL + CPS-Mod Avenida Estacion Parking Lot CB# 12981.1 Device: ARS-CL + CPS-Mod

PROJECT SITE PHOTOS
49229
Avenida Estacion Parking Lot CB# 12981.2 Device: ARS-CL + CPS-Mod Calle Lago X El Camino Real CB# 13678 Device: ARS-CL + CPS-Mod

PROJECT SITE PHOTOS
50230
Boca De La Playa X Avenida Estacion CB# 13575 Device: ARS-CL + CPS-Mod Boca De La Playa X Avenida Pico CB# 13579 Device: Grated Inlet Trash Screen Boca De La Playa X Avenida Pico CB# 13580 Device: ARS-CL + CPS-Mod

PROJECT SITE PHOTOS
51231
Boca De La Playa X Calle Las Bolas CB# 13246 Device: ARS-CL + CPS-Mod Boca De La Playa X Calle Desheche CB# 13247 Device: ARS-CL + CPS-Mod Calle Deschecha X Boca De La Playa CB# 10660 Device: Grated Inlet Trash Screen

PROJECT SITE PHOTOS
52232
Calle Deschecha X El Camino Real CB# 10659 Device: Grated Inlet Trash Screen Calle Deschecha X Boca De La Playa CB# 10657 Device: Grated Inlet Trash Screen Avenida Florencia X Calle Las Bolas CB# 13250 Device: ARS-CL + CPS-Mod

PROJECT SITE PHOTOS
53233
El Camino Real X Calle Lago CB# 10658 Device: Grated Inlet Trash Screen Calle Sacramento X Calle Las Bolas CB# 13248 Device: ARS-CL + CPS-Mod Calle Sacramento X Calle Las Bolas CB# 13249 Device: ARS-CL + CPS-Mod

PROJECT SITE PHOTOS
54234
Avenida Pico X Avenida Vista Hermosa CB# 13563 Device: ARS-CL + CPS-Mod Avenida Pico X Avenida Vista Hermosa CB# 13562 Device: ARS-CL + CPS-Mod Avenida Pico X El Camino Real CB# 13363 Device: ARS-CL + CPS-Mod

PROJECT SITE PHOTOS
55235
Avenida Pico X El Camino Real CB# 13364 Device: ARS-CL + CPS-Mod Avenida Pico X Calle Deshecha CB# 13245 Device: ARS-CL + CPS-Mod

PROJECT SITE PHOTOS
56236
Avenida Vista Hermosa X Avenida Pico CB# 13341 Device: ARS-CL + CPS-Mod Avenida Vista Hermosa X Avenida Pico CB# 13347 Device: ARS-CL + CPS-Mod Avenida Vista Hermosa X Avenida Pico CB# 13348 Device: ARS-CL + CPS-Mod

PROJECT SITE PHOTOS
57237
Avenida Vista Hermosa X Via Canon Verde CB# 13342 Device: ARS-CL + CPS-Mod Avenida Vista Hermosa X Avenida Pico CB# 13344 Device: ARS-CL + CPS-Mod Avenida Vista Hermosa X Avenida Pico CB# 13345 Device: ARS-CL + CPS-Mod

PROJECT SITE PHOTOS
58238
Avenida Vista Hermosa X Via Canon Verde CB# 13362 Device: ARS-CL + CPS-Mod Avenida Vista Hermosa X Via Canon Verde CB# 13360 Device: ARS-CL + CPS-Mod Avenida Vista Hermosa X Via Canon Verde CB# 13359 Device: ARS-CL + CPS-Mod

PROJECT SITE PHOTOS
59239
Avenida Vista Hermosa X Avenida Costa Azul CB# 13317 Device: ARS-CL + CPS-Mod Avenida Vista Hermosa X Via Canon Verde CB# 13337 Device: ARS-CL + CPS-Mod Avenida Vista Hermosa X Via Canon Verde CB# 13339 Device: ARS-CL + CPS-Mod

PROJECT SITE PHOTOS
60240
Avenida Vista Hermosa X Outlets at San Clemente CB# 13334 Device: ARS-CL + CPS-Mod Avenida Vista Hermosa X Outlets at San Clemente CB# 13336 Device: ARS-CL + CPS-Mod Avenida Vista Hermosa X Outlets at San Clemente CB# 13335 Device: ARS-CL + CPS-Mod

PROJECT SITE PHOTOS
61241
Avenida Vista Hermosa X Outlets at San Clemente CB# 13590 Device: ARS-CL + CPS-Mod Avenida Vista Hermosa X Jim Johnson Park CB# 13591 Device: ARS-CL + CPS-Mod Avenida Vista Hermosa X Avenida Costa Azul CB# 13315 Device: ARS-CL + CPS-Mod

PROJECT SITE PHOTOS
62242
Avenida Espada X Calle Ola Verde CB# 11036 Device: ARS-CL + CPS-Mod Avenida Espada X Calle Ola Verde CB# 11037 Device: ARS-CL + CPS-Mod Avenida Fuentes X Calle Frontera CB# 11044 Device: ARS-CL + CPS-Mod

PROJECT SITE PHOTOS
63243
Avenida Fuentes X Via Concha CB# 11046 Device: ARS-CL + CPS-Mod Avenida Fuentes X Via Concha CB# 13605 Device: ARS-CL + CPS-Mod Calle Frontera X Calle Ola Verde CB# 11033 Device: ARS-CL + CPS-Mod

PROJECT SITE PHOTOS
64244
Calle Frontera X Calle Ola Verde CB# 11034 Device: ARS-CL + CPS-Mod Calle Frontera X Calle Ola Verde CB# 11035 Device: ARS-CL + CPS-Mod Calle Frontera X Calle Ola Verde CB# 10645 Device: ARS-CL + CPS-Mod

PROJECT SITE PHOTOS
65245
Calle Frontera X Calle Ola Verde CB# 10646 Device: ARS-CL + CPS-Mod Calle Frontera X Avenida Fuentes CB# 11018 Device: ARS-CL + CPS-Mod Calle Ola Verde X Avenida Espada CB# 11038 Device: ARS-CL + CPS-Mod

PROJECT SITE PHOTOS
66246
Calle Ola Verde X Avenida Espada CB# 11039 Device: ARS-CL + CPS-Mod Via Concha X Avenida Fuentes CB# 11045 Device: ARS-CL + CPS-Mod Via Concha X Avenida Fuentes CB# 11047 Device: ARS-CL + CPS-Mod

PROJECT SITE PHOTOS
67247
D. Detailed Project Schedule
68248
City Council Approval of Resolution April 18, 2023
OCTA & City Agreement Letter Signed August 1, 2023
City Council Approval of Contract August 15, 2023
City Award of Contract to Contractor August 15, 2023
START - Contractor
Construction/Installation September 15, 2023
COMPLETION - Contractor
Construction/Installation December 23, 2023

DETAILED PROJECT SCHEDULE
OCTA ECP Project X 2023-2024

CITY OF SAN CLEMENTE
69249
Lic. #801253 - A, C8, C60
1352 E. Borchard Ave.

Santa Ana, CA 92705
714.748.4242
[email protected]
Installation Schedule
City of San Clemente
2023-24 OCTA ECP, Project X
April 1, 2023
Action Time (from signed
contract & NTP)

1. Evaluate all catch basins and take detailed
measurements.
3 weeks

2. Fabricate custom CPS-Mod™, GITS™ & ARS-CL™ 5 weeks

3. Install custom fitted G2 Devices 6 weeks

4. Inspection and sign-off
TOTAL PROJECT (start to finish)

0.5 weeks

14.5 WEEKS
70250
E. Design Drawings
71251
CPS-Mod™
Patented
CPS Modular Series
CA State Water Board Certified - FULL CAPTURE SYSTEM _____________________________________________________________________________________________________________________________ G2 CPS-Mod™ Full-Capture 5mm perforated screens with
patented modular design for easy installation inside catch basins.

Approved by the California State Water Board, LACDPW, OCPW, OCTA, SF Bay RWQCB & agencies everywhere. The CPSMod™ prevents trash, pollutants, and debris from entering waterways through the catch basin outlet pipe.
x Made from 304 Stainless Steel for extended life.
x Sized to meet or exceed 1-year, 1-hour storm.
x Modular to easily fit all catch basin types.
x Custom designed and fabricated to each catch basin to ensure compliance of no gaps > 5mm in size.
x Professionally installed by G2 or a trained & certified installer. x Quick Release Removable (optional)
x Mosquito & Vector Abatement Deflector (where required) Recommended with G2’s ARS CamLock Series™
72252
CPS-Mod™
Patented
CPS Modular Series
FULL CAPTURE SYSTEM Certified by
California State Water Board & Regional Water Quality Control Boards G2 CPS-Mod™ Connector Pipe Screen
Function:
x Captures all pollutants 5mm and larger that enter the catch basin. x Pollutants prevented from exiting the catch basin:
¾ Primary: plastics (food containers, bags, bottles, straws); trash (paper, cigarette butts, cans); vegetative debris (leaves, branches, landscaping); other all other objects. ¾ Secondary: pollutants absorbed by or attached to the Primary pollutants. Including from vehicles (hydrocarbons, fluids, copper, cadmium, zinc, tires, etc.), pathogens / bacteria, pesticides, nutrients, organic compounds, sediment toxicity, etc.

Design, Flexibility, & Approval:
x Custom designed and fabricated for each catch basin and its unique features. x Fits any standard catch basin with discharge pipe on front, back, or side wall. x Approved by State Waterboard, Los Angeles County DPW, City of LA, Orange County DPW, OCTA, San Francisco Bay Area Water Resource Board, and agencies everywhere.

Material & Fabrication:
x Made of 304 stainless steel; 14 gauge with 5mm holes. x “Made in California, USA”
Value:
x Low initial capital investment relative to other storm water quality BMPs. Lower long-term and total lifetime costs vs. any water quality BMP or taking no action. x Requires no replacement filters or parts.
x G2’s CPS-Mod™ in combination with the G2’s ARS-CL™ creates the most effective BMP system and greatest value.

Public Outreach:
x Residents aware of the CPS-Mod™ installed in their local catch basin perceive it to be an environmental benefit and demonstrates an environmentally conscious community.

Recommended with G2’s ARS CamLock Series™ screens, for the most complete full capture system. 73253
CPS-Mod™
Patented
CPS Modular Series FULL CAPTURE SYSTEM
74254
NOTES:

TOP DEFLECTOR, AS NEEDED
SUPPORT BRACKET WHEN A 48".

BOTTOM TRIM SIZED TO FIT, AS NEEDED,
SEE SHEET #3.
2 G2 Construction, Inc.

Sheet 1 of 6
Connector Pipe Screen (CPS)

NOT TO SCALE
A
*Hb
*Hs
A*
B*
(typ)
*Hs/2
(typ)
*Hs/2
(typ)
Full Capture Model: G2 CPS - Modular
Patented
VI
A
5 mm Opening Screen 14 Gauge
*L = A
A
5 mm Opening Screen 14 Gauge
*L = A+2B
B (typ)
A
5 mm Opening Screen 14 Gauge
*L = A+B
B
3 3
1 2
1 Screen made of 304 Stainless Steel
14 gauge, with 5 mm openings.

Manufactured and Installed Exclusively by:

Office (714) 748- 4242
CA Lic. # 801253 A, C-8, C-60
G2 Construction, Inc. [email protected] Santa Ana, CA 92705 1352 E. Borchard Avenue 75 255
_
GITS™ Drop-In CPS
Grated Inlet Trash Screen
___________________________________________________________________________________________ State Water Board Certified

FULL CAPTURE SYSTEM
G2 GITS™ grated inlet trash screen is a Full Capture
System with 5mm perforations.
x Made from 304 Stainless Steel for extended life.
x Fits under any size inlet grate.
x Custom designed, fabricated & fitted to each grated
inlet. “Made in California, USA”
x Sized to meet or exceed 1-year, 1-hour storm*.
x Professionally installed by G2 or by the customer.

Recommended for grated inlets.
76 256
GITS™ Drop-In CPS
Grated Inlet Trash Screen
FULL CAPTURE SYSTEM Certified by the
CA State Water Board & Regional Water Quality Control Boards GITS™ Under Grate Trash Capture Device
Function:
x Captures all pollutants 5mm and larger that enter the inlet through the grate. x Meets CA State Water Board trash regulation Track 1 requirements. x Easy to install, clean and maintain.
x Pollutants prevented from exiting the inlet:
¾ Primary: plastics (food containers, bags, bottles, straws); trash (paper, cigarette butts, cans); vegetative debris (leaves, branches, landscaping); other all other objects. ¾ Secondary: pollutants absorbed by or attached to the Primary pollutants. Including from vehicles (hydrocarbons, fluids, copper, cadmium, zinc, tires, etc.), pathogens / bacteria, pesticides, nutrients, organic compounds, sediment toxicity, etc.

Design, Flexibility, & Approval:
x Custom designed and fabricated for each inlet and its unique features. Fits any grated inlet. x Approved by State Water Board, Orange County DPW, OCTA, and agencies everywhere.

Material & Fabrication:
x Made of 304 stainless steel; 14 gauge with 5mm holes. x “Made in California, USA”
Value:
x Low initial capital investment relative to other storm water quality BMPs. Lower long-term and total lifetime costs vs. any water quality BMP or taking no action. x Requires no replacement filters or parts.

Public Outreach:
x Residents aware of the GITS installed in their local grated inlet perceive it to be an environmental benefit and demonstrates an environmentally conscious community. 77257
_____________________________________________________________________________________ [email protected] www.G2construction.com Santa Ana 714.748.4242 DBE, MBE & SBE Certified California
GITS™ Drop-In CPS
Grated Inlet Trash Screen
FULL CAPTURE SYSTEM Certified by the
CA State Water Board & Regional Water Quality Control Boards 78258

18.00 End View Side View Top View

25.75 8.09 25.75

27.7523.75

10.00 3.50

3.50 10.09

8.09 17.75

39.00 .00

5.00 G2 Construction, Inc.

TM
GITS Full Capture System 3DWHQW3HQGLQJ
Grated Inlet Trash Screen Model :
18" x 40" with 10" Basket
1 4
1 1
2 3
3 Full Capture System for
Drop Inlets with grate
covers 18" x 40"
1 3
4 304 SS - 16 gauge Rim Assembly 304 SS 14 gauge, 5mm perforated material 304 SS solid round bar 18" dia. used to trim off
top of basket. Makes for no sharp edge. 2 304 SS Solid round bar 14" dia. , each baskets has 6 support members.

Manufactured and Installed Exclusively by:

Office (714) 748- 4242
CA Lic. # 801253 A, C-8, C-60
G2 Construction, Inc. [email protected]
1352 E. Borchard Avenue
Santa Ana, CA 92705
6$03/('5$:,1*
79 259
ARS-CL™
Patented
ARS CamLock Series ___________________________________________________________________________________________ G2’s ARS-CL™ automatic retractable screen with CamLock
technology prevents trash and debris from entering catch basins through the curb opening. Approved by LACDPW,
OCTA, OCPW, SF Bay ABAG, and most agencies.

Approved for Trash Amendment TRACK 2 compliance.

Reduces catch basin cleaning costs and CPS maintenance.

Prevents up to 95% of trash and debris from entering the catch basin.
x Made from 304 Stainless Steel for extended life.
x Custom designed, fabricated & fitted to each curb
opening. “Made in California, USA”
x Independent ARS-CL™ devices open and lock between
all catch basin support bolts.
x Sized to meet or exceed 1-year, 1-hour storm*.
x Professionally installed by G2.

Recommended with G2’s CPS-Mod Series™
80 260
ARS-CL™
Patented
ARS CamLock Series _________________________________________________________________________________________ ARS-CL™ Automatic Retractable Screen
Function:
x Stops all pollutants ¾ inches and larger from entering catch basins and water systems. x Significantly reduces cleaning frequency for catch basins and CPS-Mod™ maintenance. x Pollutants prevented from entering the catch basin:
¾ Primary: plastics (food containers, bags, bottles); trash (paper, cigarette butts, cans); vegetative debris (leaves, branches, landscaping); other objects (balls, toys). ¾ Secondary: pollutants absorbed by or attached to the Primary pollutants. Including from vehicles (hydrocarbons, fluids, copper, cadmium, zinc, tires, etc.), pathogens / bacteria, pesticides, nutrients, organic compounds, sediment toxicity, etc.
x Automatically unlocks and opens during storm events to prevent street flooding. x Automatically re-locks in the closed position to prevent pollutant access. x Low maintenance. Prevents 85-95% of trash and debris from entering the catch basin.

Design, Flexibility, & Approval:
x Custom designed and fabricated for each catch basin’s curb opening. x Fits any standard curb-face catch basin opening.
x Approved by Los Angeles County DPW, City of LA, Orange County DPW, OCTA, San Francisco Bay Area Water Quality Board, Contra Costa County DPW, and Agencies nationally.

Material & Fabrication:
x 100% stainless steel device.
x Fabricated in Orange County. “Made in California, USA” Value:
x Significantly reduces catch basin cleaning requirements and costs. x Low initial capital investment relative to other storm water quality BMPs. Lower long-term and total lifetime costs vs. any water quality BMP or taking no action. x Requires no replacement filters or parts.
x Works in harmony with regular street sweeping programs.

Aesthetics & Environmentalism:
x Beautiful stainless steel devices add aesthetic value to streets and neighborhoods. x Residents perceive the ARS-CL™ to be an environmental benefit and demonstrates an environmentally conscious community.

Recommended with G2’s CPS-Mod Series™ screens, for the most complete full capture system. 81261
ARS-CL™
Patented
ARS CamLock Series __________________________________________________________________________________________ 82262
83263
Device Filtered Flow Rate Calculation
What are the filtered flow rates for G2 Construction devices, and how are they determined? G2 Construction (G2) reports filtered flow rates based on hydrology modeling and testing with water flows.

Our design team applies the same formula used by the Los Angeles County Department of Public Works (LACDPW) to calculate filtered CFS (cubic feet per second) in their TECHNICAL REPORT on Connector Pipe Screen Design and Full Capture TMDL Compliance (April 2007). This technical report was submitted and approved by the Los Angeles Regional Water Quality Control Board.

CPS-Mod ™ CFS Formula:

Where:

Qscreen= Max CFS filtered thru screen.
c = Coeficent of the screen orifice for friction & turbulence.

A = Area of the screen.
g = Gravity.
h = Differential head of upstream vs. downstream side of screen.

Using this formula, G2 calculates the filtered CFS for different designs, and with different assumptions. Catch basin discharge pipes are designed and sized to transport the area’s stormwater from the catch basin. G2 designs each CPS-Mod™ based on the size and location of the discharge pipe, and size and configuration of the catch basin.

In addition to modeling filtered CFS with formulas, G2 has tested our devices with flowing water.

Results found that actual flowing water CFS rates were 90-95% of the modeled formulas.

However, G2 realizes there are many factors that can reduce filtration rates not included in the formulas. We take a conservative approach by applying a size factor that calculates filtration rates for a smaller device that estimated, typically 85%. This provides a safety factor.

G2 knows there are real world variables that will reduce flow rates, and screen blockage is the most common issue. For that reason, G2 designs assume that a percentage of the screen will be blocked with trash or debris, and our designs typically assume between 10-30% of the screen cannot pass water. This directly reduces the assumed filtration rates.

Each of G2’s ARS-CL™ screens varies in curb opening width between 3.5’ to 5’, and is designed to unlock and open when 4” of water pools in front of the catch basin. The same formula is used to determine device filtered flow rates. Similarly, our designed filtered flow rates for the closed ARSCL™ screen assumes there is some screen blockage. LACDPW has performed hydrology tests on the ARS-CL™ at the San Gabriel dam test facility and has approved the design.

Device Filtered Flow Rate Testing with Water
G2’s devices have been testing using flowing water to simulate real-world conditions. Attached is a report of filtration testing performed on the patented CPS-Mod™. This test and the results were included in G2’s application to the State Waterboard that resulted in the certification of G2’s CPSMod™ and GITS™ devices as Full Capture Systems. 84264
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Catch Basin receiving ARS-CL™ and CPS-Mod™
ARS-CL CPS-Mod
CB "W" (ft) CB Count Linear Feet (LF) of
Curb Opening
Cubic Ft/
LF
Cubic Ft/
LF
Cubic Ft Trash/
Debris Captured

3.5 15 52.5 6 3 473
7 21 147 6 2 1,176
10 15 150 6 2 1,200
14 15 210 6 2 1,680
21 7 147 6 2 1,176
28 1 28 6 2 224
774.5
Linear Feet (LF) of
Curb Opening
Catch Basin drop-inlets receiving GITS™
Grate Size CB Count SQFT of Grate
Opening
Cubic Ft Trash/
Debris Captured
40" x 24" 6 40 80
TOTAL 80 6,009
CB Count Cubic Ft Trash/ Debris
Captured per Year
2 CITY OF SAN CLEMENTE
CUBIC FEET OF TRASH & DEBRIS CAPTURE (est.)

ASSUMPTIONS
Avenida Pico and San Clemente Outlets Corridor Runoff Treatment Project 2023-24

ASSUMPTIONS
Cubic Ft/ SQFT
91 271
F. City Council Resolution Draft
(San Clemente City Council to approve
on April 18, 2023)
92 272
ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN CLEMENTE, CALIFORNIA, AUTHORIZING AN

APPLICATION FOR FUNDS FOR THE
ENVIRONMENTAL CLEANUP, TIER 1 GRANT

PROGRAM UNDER ORANGE COUNTY LOCAL
TRANSPORTATION ORDINANCE NO. 3 FOR THE

PICO AND SAN CLEMENTE OUTLETS CORRIDOR
RUNOFF TREATMENT PROJECT.

WHEREAS, Orange County Local Transportation Ordinance No.3, dated July 24, 2006, and is known and cited as the Renewed Measure M Transportation Ordinance and Investment Plan makes funds available through the Environmental Cleanup Program to help protect Orange County beaches and waterways from transportation-generated pollution (urban runoff) and improve overall water quality; and
WHEREAS, the Environmental Cleanup, Tier 1 Grant Program consists of funding purchases and installation to catch basins with Best Management Practices, such as screens, filters, inserts, and other "street-scale" low flow diversion projects; and WHEREAS, OCTA has established the procedures and criteria for reviewing proposals; and
WHEREAS, the City of San Clemente possesses authority to nominate water quality improvement projects that have a transportation pollution nexus to finance and construct the proposed project; and
WHEREAS, by formal action the City Council authorizes the nomination of the Pico and San Clemente Outlets Corridor Runoff Treatment Project, including all understanding and assurances contained therein, and authorizes the person identified as the official representative of the City of San Clemente to act in connection with the nomination and to provide such additional information as may be required; and WHEREAS, the City of San Clemente will maintain and operate the equipment acquired and installed; and
WHEREAS, the City of San Clemente will give OCTA's representatives access to and the right to examine all records, books, papers or documents related to the funded Tier 1 Grant Project; and
WHEREAS, the City of San Clemente will cause work on the project to be commenced within a reasonable time after receipt of notification from OCTA and that the project will be carried to completion with reasonable diligence; and 93 273
Resolution No. Page 2
WHEREAS, the City of San Clemente will comply where applicable with provisions of the California Environmental Quality Act, the National Environmental Policy Act, the American with Disabilities Act, and any other federal, state, and/or local laws, rules and/or regulations; and
WHEREAS, the City of San Clemente must include all projects funded by Net Revenues in the seven-year Capital Improvement Program as part of the Renewed Measure M Ordinance eligibility requirement; and
WHEREAS, the City of San Clemente authorizes a formal amendment to the seven-year Capital Improvement Program to add projects approved for funding upon approval from the Orange County Transportation Authority Board of Directors.

WHEREAS, the City of San Clemente will provide a minimum of 20% in matching funds for the Pico and San Clemente Outlets Corridor Runoff Treatment Project as required by the Orange County Comprehensive Transportation Funding Program Guidelines.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN
CLEMENTE HEREBY RESOLVES AS FOLLOWS:

SECTION 1. To authorize Dave Rebensdorf, Utilities Director, or his designee, as the official representative of the City of San Clemente to accept funds for the Environmental Cleanup, Tier 1 Grant Program for the Pico and San Clemente Outlets Corridor Runoff Treatment Project.

SECTION 2. To agree to fund the City's share of the project costs and any additional costs over the identified programmed amount.

SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. 94 274
Resolution No. Page 3
PASSED AND ADOPTED this _____ day of April, 2023.
_______________________
Mayor of the City of
San Clemente, California
ATTEST:
__________________________
CITY CLERK of the City of
San Clemente, California
95 275
Resolution No. Page 4

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §

CITY OF SAN CLEMENTE )
I, JOANNE BAADE, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. _________ was adopted at a regular meeting of the City Council of the City of San Clemente held on _______ day of December 2022, by the following vote:

AYES:

NOES:

ABSENT:
_______________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
_________________________
City Attorney
96 276
G. Project Drainage Areas, Priority Land Uses,
BMP Location & KMZ Files
97 277
Drainage
Area Area Name Drainage
Acres Land Use
1 Commercial 1 - Pico Mall 17.2 Commercial
2 Commercial 2 - Pico Ave 11.3 Commercial
3 Commercial 3 - Pico Mall 3.26 Commercial
4 Industrial 35.9 Industrial
5 Mixed Use - Public 17.6 Mixed Use
6 Commercial 4 - Neighborhood El Camino 8.75 Commercial 7 Res High-Med Density - 1 45.2 Residential Medium-High Density 8 Arterial - 1 - Pico Ave 8.53 Arterial
9 Commercial - 5 - Outlets at SC 48.8 Commercial
10 Arterial - 2 - Hermosa 10.2 Arterial
11 Public Parking 2.82 Public Parking
12 Res High-Med Density - 2 Calle Frontera 2.41 Residential Medium-High Density 13 Commercial - 6 - Church 3.45 Commercial
14 Res High-Med Density - 3 Calle Frontera 15.1 Residential Medium-High Density 15 Commercial - 7 - Calle Frontera 5.1 Commercial
16 Arterial - 3 - Calle Frontera 4.35 Arterial
PLU TOTAL ACRES 240.0
Total Project Cost: $410,000
Cost Per PLU Acre: $1,709
99 Non-PLU Residential 4.66 Residential Low Density
TOTAL ACRES 244.6

PRIORITY LAND USE (PLU) DRAINAGE AREAS
Non-PLU DRAINAGE AREAS
98 278
City of San Clemente
KMZ Files & Drainage
1 7
5 6
2 3
4 9
12 13
14 15
11 10
8 99
16 99 279
City of San Clemente
<D>ĂŶĚhƐĞƌĂŝŶĂŐĞDĂƉ
100 280
H. Vendor and Installer Qualifications
101 281

CREDENTIALS & QUALIFICATIONS
Background & Experience
G2 Construction started operations in Orange County in 2001 with strong foundations in welding, concrete construction, shop fabrication, and field work. The company began designing, fabricating, and installing catch basin curb opening automatic retractable screens (ARS) and full-capture connector pipe screens (CPS) and other stormwater protection devices for Los Angeles County Department of Public Works (LACDPW) and southern California municipalities in 2002.

Since then, G2 has fabricated and installed tens of thousands of approved catch basin inserts and screen covers on hundreds of stormwater projects in the Orange County and Los Angeles area. G2 offers complete solutions by performing project evaluation and consultation on stormwater devices and then designing, fabricating, and installing highly effective devices to meet and exceed specifications.

G2’s General Credentials
x Orange County Public Works (OCPW) and OCTA M2 Environmental Cleanup Program approved storm water quality devices:
o CPS-Mod™ patented Full Capture System approved by State Waterboard. o GITS™ grated inlet trash screen Full Capture System approved by State Waterboard.
o ARS-CL™ patented automatic retractable screen.
x OCPW ranks G2 Construction as their #1 stormwater device provider (2020 RFP & 2014 RFP). Awarded Master Purchase Agreements covering 2015 - 2025. x Los Angeles County Dept. of Public Works & City of Los Angeles Bureau of Sanitation approved products: ARS-CL™& CPS-Mod™
x Association of Bay Area Governments (ABAG) Approved products (all) x California Contractor Licenses: A (General Contractor), C-8 (Concrete), C60 (Welding) x Orange County Local Small Businss (OCLSB) certified. [see Attached] x Disadvantaged Business Entity (DBE) certified. [see Attached] x Minority Business Entity (MBE) certified. [see Attached] x Small Business Entity (SBE) certified.
102 282
G2’s Technical Expertise
G2 Construction is at the forefront of the stormwater device industry. G2 has designed and fabricated the most advanced stormwater protection devices to solve the needs of public agencies and private developers. Our advanced methodologies for fabrication and installation have made G2 the industry leader in providing custom-fitted stainless steel catch basin inserts and curb opening screen covers.

G2 has developed a high degree of technical expertise by incorporating all phases (evaluation, consulting, design, fabrication, installation, reporting) of stormwater projects, and learning from hundreds of installed projects over the years. We have become extremely familiar with all the procedures required for success.

Our depth of knowledge and technical experience has been the result of solving many dozens of challenges and constraints of projects over two decades. This includes, among many others, solving for all the various catch basin types and sizes and conditions that we face in the field.

We’ve learned something new from most projects and most clients. Our experiences with cities in Orange County and throughout southern California have been very good for many years.

Because many cities have developed an advanced knowledge of the industry and recognize quality and value, it makes G2’s work more effective, efficient, and valuable.

Fortunately, G2’s strong culture for project management helps us to organize projects effectively and manage diverse teams. This has enabled G2 to have a 100% rate of success for completing projects and within budget.

G2 provides its technical expertise and installation services throughout California and focuses on the Orange County and Los Angeles County regions.

Letters of Reference
G2’s customers provide additional insights into our qualifications. Attached are a few letters of our customer letters of recommendation.
103 283
104 284
105
285
City of Mission Viejo
Public Works Department
200 Civic Center x Mission Viejo, California 92691 949/470-3056 http://www.cityofmissionviejo.org
Greg Raths
Mayor
Brian Goodell
Mayor Pro Tem
Wendy Bucknum
Council Member
Trish Kelley
Council Member
Edward Sachs
Council Member
February 11, 2020
OC Public Works / Procurement Services
601 North Ross Street
Santa Ana, CA 92701
Subject: Letter of Recommendation for G2 Construction, Inc.

To Whom It May Concern:

G2 Construction has installed their ARS-CL screens for the City on 6 projects between 2014 - 2020. Their 2020 project also included installing their CPS-Mod full capture screens. The City applied for and won grant funds for these projects from OCTA’s M2 Environmental Cleanup Program (Project X).

For each project, G2 provided a simple end-to-end solution that included field evaluations and measurements of catch basins, custom fabrication of devices, installation services, installation photos and support documentation. G2’s work has been on schedule and performed without any issues.

I am pleased to offer this letter of recommendation for G2 Construction. The City has found their trash and debris devices to be very effective, and their installation work to be of high quality. The company has been very professional and dependable in their interactions with the City. We look forward to working with G2 Construction on future projects.

If you have any questions, please contact me by telephone at 949-470-8419 or by e-mail at [email protected].

Sincerely,
Joe Ames, P.E.

Assistant City Engineer
City of Mission Viejo
y
106 286
107 287
108 288
109 289
110 290
111 291
112
292
113 293
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115 295
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AGENDA REPORT

CITY OF SAN CLEMENTE
City Council Meeting
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
Meeting Date: 4/18/2023 Agenda Item: I.

Department: Utilities
Prepared By David Rebensdorf
Subject:

RESOLUTION TO RESCIND WATER SHORTAGE LEVEL 2 WATER ALERT, RESOLUTION NO. 22 -27
Summary:

Staff recommends rescinding Resolution No. 22-27 to end the Water Shortage Level 2 Water Alert due to Governor Gavin Newsom’s rollback of emergency drought restrictions, including the requirement that local water agencies implement Level 2 of their Water Shortage Contingency Plans, by Executive Order on March 23, 2023. The City’s Water Conservation Ordinance will continue to require mandatory water waste prohibitions, but removing Level 2 demand reduction actions will result in the reduction of enhanced public outreach and water waste patrols, the elimination of designated watering days for residents and businesses, and removal of the Demand Management Rate drought surcharge from customer water bills.

Background:

Due to drought conditions in both the Colorado Basin and the State Water Project, the State Water Resources Control Board (SWRCB) adopted its first set of recent emergency regulations on January 4, 2022, which prohibited a series of wasteful water use practices, such as using water to wash off driveways and irrigating within 48 hours of measureable rainfall. The SWRCB then adopted another set of emergency regulations on May 24, 2022. These regulations included a ban on irrigation of nonfunctional turf outside of residential and recreational settings and required all urban retail water agencies, including the City of San Clemente Utilities Department, to implement all conservation actions listed under Level 2 of their Water Shortage Contingency Plans. In response to the emergency regulations, the City Council adopted Resolution No. 22-27, declaring a Level 2 Water Alert on June 7, 2022. On the same date, the City Council also introduced Ordinance No. 1731 to Amend the Water Conservation Ordinance (Section 13.12.010-13.12.110 of the Municipal Code) to be consistent with the City’s current Water Shortage Contingency Plan and the SWRCB’s water waste prohibitions, for which the emergency regulation has been extended through December 2023.

Discussion:

The recent historic drought in California has been significantly mitigated by record levels of precipitation throughout the state of California, in particular during the 2022-2023 water year.

However, as a retail water agency whose primary water supplier is the Metropolitan Water District of Southern California, the City of San Clemente is also heavily reliant on Colorado River deliveries in the long term. The Colorado Basin has also benefited from recent high levels of precipitation, but by the best available water supply projections, will still require several more years of above-normal snowfall to be brought out of a shortage status.

The City of San Clemente’s customers have responded to the call for conservation, both under CITY OF SAN CLEMENTE Page 1 of 2 Printed on 4/12/2023
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Meeting Date: 4/18/2023 Agenda Item: I.

The City of San Clemente’s customers have responded to the call for conservation, both under voluntary requests from the Governor early in the drought and during the Level 2 Water Alert drought restrictions. Conservation averaged 24% compared to 2013 since the declaration of the Level 2 Water Alert, which is also attributable to long-term investments in water use efficiency made by our customers during this and previous drought periods, and to continuous outreach by staff to customers on permanent water waste restrictions, as well as water efficient practices. Should the City rescind the Level 2 Water Alert, and water supply conditions worsen again, its Water Shortage Contingency Plan allows the City Council to easily re-implement demand reduction actions and ensure water supply reliability for its customers in the long-term.

Council Options:
· Direct staff to return with a resolution that only rescinds the implementation of Demand Management Rates and has the City otherwise remain in a Level 2 Water Alert, including the increased public outreach and water waste patrols, and designated watering days for residents and businesses.
· Deny adoption of a resolution to rescind any demand reduction actions at this time and remain in a Level 2 Water Alert.
· Direct staff to return with a resolution that rescinds Level 2 Water Alert and implements a Level 1 Water Watch with increased public outreach for voluntary conservation and with or without the first level of demand management rates.
· Continue the item with direction to staff to provide additional information.

Fiscal Impact:

Reduction in revenues to the Water Fund due to removal of Demand Management Rate drought surcharge, but offset or minimized by the return to normal water sales/use.

Recommended Actions:

Staff Recommendation
Staff recommends that the City Council adopt Resolution No. 23-20 rescinding the Level 2 Water Alert, Resolution No. 22-27, including elimination of designated watering days and the Demand Management Rate drought surcharge.

Attachment:

1. Resolution No. 23-20 Rescinding Water Shortage Level 2 Water Alert Resolution No. 22-27.

2. Resolution No. 22-27.

Notification:

None
CITY OF SAN CLEMENTE Page 2 of 2 Printed on 4/12/2023
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Attachment 1
RESOLUTION NO. 23-20

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA, RESCINDING WATER SHORTAGE LEVEL 2 WATER ALERT, RESOLUTION NO. 22-27
WHEREAS, on June 7, 2022, the City Council of the City of San Clemente adopted the current Water Conservation Ordinance to enable the City to maximize the beneficial use of its available water resources and allow the City to respond to emergency water supply shortage conditions and comply with water use restrictions imposed by federal, state, or regional water agencies; and
WHEREAS, the City adopted the Water Conservation Ordinance pursuant to the authority in California Water Code section 375 and consistent with the water conservation policies declared in California Constitution article X, section 2, and California Water Code sections 100 and 106; and
WHEREAS, on April 21, 2021, May 10, 2021, July 8, 2021, and October 19, 2021, Governor Newsom proclaimed States of Emergency to exist due to drought conditions; and WHEREAS, on March 28, 2022, Governor Newsom signed Executive Order N-7-22, requiring the State Water Resources Control Board to consider adopting emergency regulations that ban the irrigation of non-functional non-residential turf and require retail water agencies to implement the requirements of Level 2 of their Water Shortage Contingency Plans; and
WHEREAS, the State Water Resources Control Board adopted emergency regulations on May 24, 2022, requiring, among other restrictions, a ban the irrigation of nonfunctional non-residential turf and that retail water agencies to implement the requirements of Level 2 of their Water Shortage Contingency Plans; and WHEREAS, on June 7, 2022, the City Council of the City of San Clemente adopted Resolution No. 22-27 declaring a Level 2 Water Alert and directing staff to implement all demand reduction actions within Level 2 of the City’s Water Shortage Contingency Plan; and
WHEREAS, on March 24, 2023, Governor Newsom signed Executive Order N-5-23, terminating the requirement, among others, that the State Water Resources Control Board mandate the implementation of Level 2 of retail water agencies’ Water Shortage Contingency Plans; and
WHEREAS, since the implementation of its Level 2 Water Alert demand reduction actions, the City’s water customers have demonstrated an average of 24% reduction in 302
Resolution 23-20 Page 2
aggregate monthly water use compared to water use data from 2013; and WHEREAS, regardless of Water Shortage level, the City’s water customers are required to abide by the permanent water waste prohibitions listed within its current Water Conservation Ordinance; and
WHEREAS, the City’s recycled water production and distribution system, which meets approximately 50% of all landscape irrigation demands in its service area, and for which another expansion is being planned, ensures that the City is better prepared to address the next drought.

NOW, THEREFORE, the City Council of the City of San Clemente does hereby resolve as follows:

Section 1. The City finds and determines that the foregoing Recitals of this Resolution are true and correct and are hereby incorporated into this Resolution as though fully set forth herein.

Section 2. The City of San Clemente hereby rescinds a Water Shortage Level 2 Water Alert, Resolution No. 22-27. All water conservation measures and practices as set forth in the City’s Water Conservation Ordinance are still hereby in effect.

Section 3. The City Manager and his authorized designees are hereby authorized and directed to take such actions as shall be necessary to effectuate the purposes of this Resolution.

Section 4. This Resolution shall supersede all other previous city resolutions that may conflict with, or be contrary to, this Resolution, and shall take effect immediately upon its adoption.

Section 5. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED AND ADOPTED this _____ day of ____________________, _______.

ATTEST:
___________________________ __________________________
City Clerk of the City of Mayor of the City of San
San Clemente, California Clemente, California
303
Resolution 23-20 Page 3

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §

CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. _________ was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, _________, by the following vote:

AYES:

NOES:

ABSENT:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. __________________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
_________________________
City Attorney
304
ATTACHMENT 2
305
306
307

AGENDA REPORT

CITY OF SAN CLEMENTE
City Council Meeting
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
Meeting Date: 4/18/2023 Agenda Item: J.

Department: Utilities
Prepared By David Rebensdorf, Utilities Director
Subject:

APPROVAL OF TRABUCO CANYON WATER DISTRICT (TCWD) WITHDRAWAL AND

CONTINUED SERVICES AGREEMENT WITH SOUTH ORANGE COUNTY WASTEWATER

AUTHORITY (SOCWA)
Summary:

Staff recommends the approval of the SOCWA Withdrawal and Continued Services Agreement (TCWD-SOCWA) (Agreement) and authorize the Utilities Director to sign the Agreement.

Background:

SOCWA is a regional Joint Powers Authority providing for the operation, maintenance and permitting for three wastewater treatment plants and two ocean outfalls in South Orange County. Nine member agencies (El Toro Water District, Emerald Bay Service District, Irvine Ranch Water District, City of Laguna Beach, Moulton Niguel Water District, City of San Clemente, Santa Margarita Water District, South Coast Water District and Trabuco Canyon Water District) have varying levels of ownership in the regional facilities known as Project Committees (PC). San Clemente is a member of the San Juan Creek Ocean Outfall (PC 5) where the City discharges its treated wastewater approximately two miles offshore from Dana Point. SOCWA provides operation, maintenance and permitting for the San Juan Creek Ocean Outfall (PC 5) along with industrial pretreatment services for the City’s wastewater collection system (PC 8) and bulk contracting/purchasing for chemicals and biosolids disposal. The bulk purchasing contracts assist in reducing costs due to the large volume of purchases when combining all agencies within SOCWA.

SOCWA was formed in 2001 when the South East Regional Reclamation Authority (SERRA), Aliso Water Management Agency (AWMA) and South Orange County Reclamation Authority (SOCRA) consolidated to meet the wastewater needs of approximately 500,000 homes and businesses across South Orange County. The original agencies were initially formed to take advantage of regional federal grants for the expansion of wastewater facilities in South Orange County, including the expansion of the City’s Water Reclamation Plant and construction of the San Juan Creek Ocean Outfall in the early 1990’s. As previously mentioned, the PC’s were formed based on the various agency needs and many of the PC Agreements at SOCWA are nearing there expiration dates. In preparation, the SOCWA member agencies are evaluating options for services since future needs are changing, which may include: additional reuse of the wastewater flows, such as, recycled water and indirect/direct potable reuse.

CITY OF SAN CLEMENTE Page 1 of 3 Printed on 4/12/2023
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Meeting Date: 4/18/2023 Agenda Item: J.

Discussion:

TCWD evaluated its position within SOCWA and determined it’s in their best interest to maintain its Recycled Water Permit in-house. TCWD does not own any facilities at SOCWA, they are a member of PC 12 which administers a regional recycled water permit for compliance, monitoring and reporting for four agencies. TCWD’s withdrawal will eliminate their staff time associated with SOCWA and reduces costs and liability. The impact to SOCWA is a reduction in revenue of approximately $16,000 which will be spread amongst the other member agencies as mentioned in the fiscal impact and the number of Board Members will be reduced from nine to eight. In the interim, while TCWD establishes a new permit under its jurisdiction, TCWD is proposing to continue services with SOCWA on a contract basis. The contract services will help offset the loss of revenue until the contract services are no longer needed. While there is a slight (less than $100 per year) increase to the City’s costs, staff acknowledges TCWD’s desire to withdraw given the significant amount of time anticipated to evaluate the future structure within SOCWA and development of new agreements.

Council Options:
· Direct staff to make changes to the Agreement and return for approval. · Continue the Item with direction to staff to provide additional information. · Deny approval of the Agreement.

Fiscal Impact:

Yes, TCWD’s annual expenses of approximately $16,000 in FY 2023 will be spread proportionately at the end of the TCWD contract Agreement amongst the remaining eight SOCWA Agencies based on their proportionate share of Administration, General Fund and Residual Engineering expenses. The cost increase to the City’s annual SOCWA budget from TCWD’s withdrawal is less than $100 per year.

Environmental Review/Analysis:

None.

Recommended Actions:

Staff Recommendation
Staff recommends that the City Council:

1. Approve TCWD’s SOCWA Withdrawal and Continued Services Agreement with substantive changes approved by the City Attorney and authorize the Utilities Director to sign the SOCWA Withdrawal and Continued Services Agreement (TCWD-SOCWA).

2. Adopt Resolution No. 23-21 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN CLEMENTE, CALIFORNIA, APPROVING TRABUCO CANYONWATER DISTRICT (TCWD) WITHDRAWAL AND CONTINUED SERVICES AGREEMENT WITH SOUTH ORANGE COUNTY WASTEWATER AUTHORITY.

CITY OF SAN CLEMENTE Page 2 of 3 Printed on 4/12/2023
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Meeting Date: 4/18/2023 Agenda Item: J.

Attachment:

1. SOCWA Withdrawal and Continued Services Agreement (TCWD-SOCWA)

2. Resolution No. 23-21
Notification:

None.

CITY OF SAN CLEMENTE Page 3 of 3 Printed on 4/12/2023
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18518462.18
SOCWA Withdrawal and
Continued Services Agreement
(TCWD-SOCWA)
This SOCWA Withdrawal and Continued Services Agreement (“Agreement”) is dated _____________, 2023 (“Effective Date”) and is between Trabuco Canyon Water District (“TCWD”), the South Orange County Wastewater Authority (“SOCWA”), and each of SOCWA’s other Member Agencies as that term is defined below.

A. Overview. The Joint Exercise of Powers Agreement Creating South Orange County Wastewater Authority (“SOCWA”) dated July 1, 2001 (the “Joint Powers Agreement”) created a joint powers agency made up of several wastewater service providers within the San Juan Creek and/or Aliso Creek watershed. The nine current members of SOCWA are the City of Laguna Beach, the City of San Clemente, El Toro Water District, Emerald Bay Services District, Irvine Ranch Water District, Moulton Niguel Water District, Santa Margarita Water District, South Coast Water District, and TCWD (collectively, the “Member Agencies”). SOCWA owns and operates wastewater treatment facilities, transmission mains, and outfalls on behalf of its Member Agencies, and facilitates a recycled water reuse permit compliance, monitoring, and reporting program.

B. TCWD Project Committee Participation. Where a SOCWA activity, project, or facility involves less than all of SOCWA’s Member Agencies, the affected Member Agencies form a “Project Committee” (or “PC”) that is responsible for overseeing that activity, project, or facility. TCWD is currently a member of PC 12 (formerly known as PC No. 2SO), which handles the activity of joint recycled water permit compliance, monitoring, and reporting for four of the Member Agencies: TCWD, Moulton Niguel Water District, Santa Margarita Water District, and South Coast Water District. The SOCWA recycled water permit, Order No. 97-52, covers TCWD’s Robinson Ranch Water Recycling Plant and related recycled water distribution and use system. TCWD’s recycled water program is the smallest of the members, representing approximately 6% of the total SOCWA-permitted service area recycled water by volume.

C. TCWD Intent to Obtain Independent Recycling Permit. TCWD intends to ultimately obtain and manage its own recycled water permit from state/regional regulators, instead of participating in the joint recycled water permitting services offered by SOCWA1.

TCWD is advised that obtaining an independent permit may take up to 12-18 months.

D. TCWD Withdrawal from SOCWA. Upon obtaining an independent recycled water permit, TCWD will no longer benefit from most SOCWA activities, projects, or facilities. TCWD currently represents less than 1% of the total revenues and budget of SOCWA2. TCWD has determined that, because >99% of the budget of SOCWA is not related to TCWD’s operations, that it would be in the best interests of both SOCWA and TCWD for TCWD to withdraw as a member of SOCWA. TCWD will satisfy its actuarial liability arising out of unfunded pension obligations (“UAL”) and other post-employment benefits (“OPEB”) obligations from its historic participation in PC 12 by making a lump sum payment equivalent to the actuarially-determined liability as provided in this Agreement.
1 Three other SOCWA Member Agencies have independent recycled water permits: the City of San Clemente, El Toro Water District, and Irvine Ranch Water District. The latter two are former members of PC 12. 2 TCWD represented only 0.25% of SOCWA’s budget in 2022-23 ($61,528 out of $23,670,816), and is projected to be only 0.18% of SOCWA’s budget in 2023-34 ($44,780 out of $24,641,183).

Attachment 1
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TCWD-SOCWA Withdrawal
& Continued Services Agreement
E. Interim Recycled Water Permitting Services. Given the uncertain time frame for TCWD to obtain an independent recycled water permit, and in order to facilitate the orderly transition from joint recycled water permitting under SOCWA to an independent recycled water permit, the parties intend for TCWD to immediately withdraw from SOCWA, and concurrently provide for SOCWA to continue to provide limited other services including participation in bulk purchasing and a salt and nutrient management plan, and in the medium-term to perform recycled water permit services for TCWD under contract instead of under the JPA until TCWD’s independent permit is issued. This will avoid the potential for TCWD to have obtained an independent permit while still being a SOCWA member.

F. Purposes. The Parties intend by this Agreement to provide for (i) TCWD’s withdrawal as a member agency from SOCWA; (ii) TCWD’s payment of all UAL/OPEB liabilities associated with TCWD’s historic membership in SOCWA; (iii) SOCWA’s temporary continued provision of recycled water permitting services; and (iv) SOCWA’s continued provision of certain other special services on a contract basis.

The Parties therefore agree as follows:

1. JPA Withdrawal.

1.1 As of the Effective Date, TCWD is no longer a member of SOCWA and therefore no longer a member of the SOCWA Board of Directors, Project Committee 12, or any other committee. The remaining Member Agencies consent to this withdrawal according to the terms and conditions of this Agreement.

1.2 The JPA is hereby amended to remove TCWD as a member of SOCWA or a party to the JPA.

1.3 TCWD shall pay to SOCWA all amounts owing to SOCWA that were incurred during its membership in SOCWA within 45 days after receipt of a closing invoice from SOCWA, subject to Section 9 (Liability; Indemnity).

2. Effective Date. This Agreement will become effective on the last date this Agreement is executed by SOCWA and the Member Agencies. Regardless of the Effective Date, TCWD shall pay its SOCWA fourth quarter invoice for fiscal year 2022-23.

3. Interim Recycled Water Permitting Services. Concurrently with TCWD’s withdrawal, SOCWA shall provide recycled water permit compliance, monitoring, and reporting services (“RW Services”) to TCWD pursuant to this Agreement. SOCWA shall perform the RW Services to the same level, to the same extent, and using the same standard of care as those RW Services were provided to TCWD prior to TCWD’s withdrawal. SOCWA shall provide the RW Services from the Effective Date until TCWD gives 30 days’ notice to SOCWA that TCWD no longer requires SOCWA’s RW Services.

4. Salt and Nutrient Management Plan Services. Concurrently with TCWD’s withdrawal, SOCWA shall provide services related to development and approval of a Salt and Nutrient Management Plan (“SNMP”) or other special studies related to production and distribution of recycled water3(“SNMP Services”). SOCWA shall provide the SNMP Services 3 For example, State Water Resources Control Board 13-267 investigative orders. 312
TCWD-SOCWA Withdrawal
& Continued Services Agreement