910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
Council Chambers
Mayor Duncan
Mayor Pro Tem Knoblock
Councilmember Cabral
Councilmember Enmeier
Councilmember James
5:00 - Closed Session
6:00 - Business Meeting
CITY OF SAN CLEMENTE
Monday, April 24, 2023
City Council
Regular Meeting Agenda
Information concerning City Council Meeting protocols and procedures is contained at the end of this agenda.
RULES FOR ADDRESSING COUNCIL
• Members of the public may address the City Council on matters within the jurisdiction of the City of San Clemente.
• If you wish to address Council, please complete one of the blue speaker cards located at the entrance to the Council Chambers and turn it in to the City Clerk or Deputy City Clerk. • Persons wishing to address Council concerning an agendized item will be invited to address Council during the time that Council is considering that particular agenda item.
Persons wishing to address Council concerning a non-agendized issue will be invited to address Council during the “Oral Communications” portion of the meeting. • When invited by the Mayor, please step to the podium, and if you wish, state your name and the City in which you reside, and make your presentation. Please limit your presentation to three minutes.
MISSION STATEMENT
The City of San Clemente, in partnership with the community we serve, will foster a tradition dedicated to:
Maintaining a safe, healthy atmosphere in which to live, work and play; Guiding development to ensure responsible growth while preserving and enhancing our village character, unique environment and natural amenities; Providing for the City’s long-term stability through promotion of economic vitality and diversity…
Resulting in a balanced community committed to protecting what is valued today while meeting tomorrow’s needs.
1 City Council Regular Meeting Agenda April 24, 2023
CLOSED SESSION (5:00 P.M.)
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION AUTHORITY: GOVERNMENT CODE SECTION 54956.9 (a), (d)(2)
SPECIAL BUSINESS MEETING (5:15)
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
1. Motion waiving reading in full of all Resolutions and Ordinances
2. APPROVAL OF AN EMERGENCY PROFESSIONAL SERVICES AGREEMENT WITH LGC GEOTECHNICAL, INC. FOR THE PRELIMINARY GEOTECHNICAL
LANDSLIDE EVALUATION AT CASA ROMANTICA AND FINDING THE
PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA) UNDER CLASS 6 (INFORMATION COLLECTION, 14 CCR § 15306) OF THE CEQA GUIDELINES
A. Find the project categorically exempt from the California Environmental Quality Act (CEQA) under Class 6 (Information Collection, 14 CCR § 15306) of the CEQA Guidelines.
B. Approve an Emergency Professional Services Agreement with LCG Geotechnical, Inc. for the preliminary geotechnical landslide evaluation at Casa Romantica.
Staff Recommendation
1. Determine that this project is categorically exempt from CEQA under Class 6 (Information Collection, 14 CCR section 15306) of the State CEQA Guidelines.
2. Make a finding that an emergency exists due to the potential failure of an existing slope and that the situation requires immediate action to prevent or mitigate impairment to property and public services that might otherwise occur if required to incur delays attributed to the typical engineering analysis and competitive bidding process.
3. Declare that the public interest and necessity demand the immediate expenditure of public funds to safeguard public health.
4. Approve, and authorize the City Manager to execute, Contract No. 23-18, by and between the City of San Clemente and LGC Geotechnical, Inc., providing for preliminary geotechnical landslide evaluation at Casa Romantica, in an amount not to exceed $75,000.
3. Future Agenda Items
2 City Council Regular Meeting Agenda April 24, 2023
4. Adjournment
The next Regular Council Meeting is scheduled to take place on May 2, 2023. Closed Session will begin at 5:00 p.m. and the Regular Business Meeting will begin at 6:00 p.m. The meeting will take place in the Council Chambers, located at 910 Calle Negocio, 2nd Floor, San Clemente.
3 City Council Regular Meeting Agenda April 24, 2023
CITY COUNCIL MEETING PROCEDURES
PRESENTATION OF WRITTEN MATERIALS TO COUNCIL
In order to ensure that Councilmembers have adequate time to consider written materials concerning agenda items, it is strongly recommended that such materials be submitted to the City Clerk by noon the date preceding the Council meeting.
MEETINGS RECORDED AND TELEVISED
City Council meetings are broadcast live and are replayed periodically on Cox Communications Local Access Channel 854. Meetings are also available for live-stream or post meeting viewing from the City’s website.
Meetings are also recorded via audio CD and/or DVD and retained as a City record in accordance with the City’s records retention schedule.
USE OF ELECTRONIC VISUAL AIDS BY PUBLIC AT MEETINGS
To allow staff adequate time to confirm software compatibility, individuals wishing to utilize electronic visual aids to supplement their oral presentations at the meeting, must submit the electronic files to the City Clerk by no later than 12:00 p.m. on the day of the meeting. Only compatible electronic formats will be permitted to be used on City audio/visual computer equipment. Staff makes no guarantee that such material will be compatible, but will use its best efforts to accommodate the request.
LENGTH OF MEETINGS
At 11:00 p.m., the City Council will determine which of the remaining agenda items can be considered and acted upon at this meeting and will continue all other agenda items to a future meeting.
AMERICANS WITH DISABILITIES ACT
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability-related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (949) 361-8200. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting.
COMMUNICATION DEVICES
To minimize meeting distractions and sound system interference, please be sure all personal communication devices are turned off or on silent mode.
MEETING SCHEDULE
Regular Council Meetings are held on the first and third Tuesdays of each month in the Council Chambers, located at 910 Calle Negocio, 2nd floor, San Clemente. Closed Session are considered at 5:00 p.m. and the Business Meeting begins at 6:00 p.m. Additional meetings of the City Council may be called as needed.
AGENDAS, ADMINISTRATIVE REPORTS AND SUPPLEMENTAL WRITTEN MATERIALS Agendas and Administrative Reports are available for review and/or copying at the City Clerk’s Department as soon as agendas are posted, by accessing the City’s website at www.san-clemente.org. An “Inspection Copy” of agenda materials is also located at the entrance to the Council Chambers during meetings for public review. All written material distributed to a majority of the Council after the original agenda packet was distributed is available for public inspection in the City Clerk’s Department, located at 910 Calle Negocio, San Clemente, during normal business hours.
The City Clerk’s Department offers an agenda packet subscription service free of charge. If you wish to receive email copies of City Council agendas, which include hyperlinks to staff reports and other back-up material, register at http://san-clemente.org/enotification.
4 AGENDA REPORT
CITY OF SAN CLEMENTE
City Council Meeting
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
Meeting Date: 4/24/2023 Agenda Item: 2.
Department: Public Works
Prepared By Kiel Koger, Public Works Director/City Engineer Subject:
Approval of an Emergency Professional Services Agreement With LGC Geotechnical, Inc. for the Preliminary Geotechnical Landslide Evaluation at Casa Romantica and Finding the Project Categorically Exempt from the California Environmental Quality Act (CEQA) under Class 6 (Information Collection, 14 CCR § 15306) of the CEQA Guidelines Summary:
This is an emergency professional services agreement due to some coastal bluff movement at Casa Romantica witnessed on April 16, 2023 which necessitates an immediate response to understand the extent of the problem. On April 17, 2023, staff from Casa Romantica informed City staff about some movement/settlement in the concrete terrace and landscaped areas at the rear of the property. The building itself showed no evidence of any movement. On April 18, 2023, LGC was asked to start tracking the affected areas to find the extent of the movement. Staff also met with representatives from OCTA/Metrolink on this date to review the issue as they will also be monitoring the situation. On April 19, 2023, staff received a more detailed plan for investigation and analysis of the slope movement to include soil borings, installing inclinometers and engineering analysis at a cost of $75,000. Once this initial analysis is completed, additional services beyond this scope of work, at an additional cost, and pursuant to a future professional services agreement will be required to prepare a design document suitable for City submittal and for construction. The additional services will likely include additional analysis and engineering to design the stabilization system in the second phase of this project.
Discussion:
LGC will mobilize a drill rig to the site on April 25th and start performing soil borings and installing inclinometers. Once the site work is completed, they will start performing laboratory tests and provide analysis of the current soil conditions and potential solutions/courses of action going forward.
It will take a few weeks until the final report from LGC will be received.
Council Options:
· Approve the Emergency Professional Services Contract with LGC Geotechnical, Inc. · Continue the Item and direct staff to provide additional information. · Deny the request to approve the Emergency Professional Services Contract with LGC Geotechnical, Inc.
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Meeting Date: 4/24/2023 Agenda Item: 2.
Fiscal Impact:
Yes. The first phase of the investigation and analysis of the slope movement will include soil borings, installing inclinometers and engineering analysis is $75,000. Funding for this work will be provided from salary savings from the Public Works Administration Account (Fund No. 001-481-41010). There is sufficient fund balance for this work. The additional analysis and engineering to design the stabilization system in the second phase of this project is unknown at this time.
Environmental Review/Analysis:
Staff recommends that the City Council determine this project to be categorically exempt from the California Environmental Quality Act (CEQA) under Class 6 (Information Collection, 14 CCR section 15306) of the State CEQA Guidelines.
Recommended Actions:
Staff Recommendation
STAFF RECOMMENDS THAT the City Council:
1. Determine that this project is categorically exempt from CEQA under Class 6 (Information Collection, 14 CCR section 15306) of the State CEQA Guidelines.
2. Make a finding that an emergency exists due to the potential failure of an existing slope and that the situation requires immediate action to prevent or mitigate impairment to property and public services that might otherwise occur if required to incur delays attributed to the typical engineering analysis and competitive bidding process.
3. Declare that the public interest and necessity demand the immediate expenditure of public funds to safeguard public health.
4. Authorize the City Manager to approve a Professional Services Agreement with LGC Geotechnical, Inc. for the preliminary geotechnical landslide evaluation at Casa Romantica.
Attachment:
1. Location Map
Notification:
Casa Romantica, OCTA/Metrolink
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VIA MECHA ARENOSO LN LINDA LN
S. ALAMEDA LN CORONADO LN
CORTO LN
N. ALAMEDA
STA ANA LN
ENCINO LN
CORONA LN
ACEBO LN
AVE CABRILL
AVE SEVILLE
A. T. & S. F. R. R.
PACIFIC OCEAN
COMM. CENTER
SANTA AVE BAR
AVE DEL MAR
LN.
AVE CABRILLO
AVE. VICTORIA Casa Romantica Landslide
Attachment 1
NOT TO SCALE
PROJECT
LOCATION
LOCATION MAP
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