Attachment 4
Agenda ltem Gett
S AN CL
ANENTE Approvals:
AGENDA REPORT City Manager
Dept. Head
CALIFORNIE SAN CLEMENTE CITY COUNCIL MEETING
Attorney
Meeting Date: February 15, 2022
Finance JUl
Department: Public Works / Engineering
Prepared By: Kiel Koger, Public Works Director/City Engineer Subject: CONSTRUCTION CONTRACT AWARD TO LC PAVING AND SEALING FOR THE SIDEWALK IMPROVEMENTS FOR AVENIDA CABRILLO, PROJECT No. 10317
Fiscal Impact: Yes. The estimated total project costs of $820,000 is available primarily from CDBG funds with the remaining funds from the FY 2022 Street Improvement Fund, CIP Project No. 12305
Summary: Staff recommends that the City Council approve a construction contract with LC Paving and Sealing in an amount not to exceed $681,231.88. The purpose of the project is to provide an American with Disabilities Act (ADA) compliant walkway along the 100 and 200 Block of Avenida Cabrillo (Attachment 1). The project also includes replacing sidewalk, driveway approaches, curb/gutter, cross gutters and ADA ramps, retaining walls, utility relocations, drainage improvements and landscaping.
Background: The project is partially funded with Community Development Block Grant (CDBG) funds; therefore, public outreach meetings through the Planning Department helped identify the project location and limits. As a result, an ADA compliant sidewalk will be installed along the 100 and 200 Block of Avenida Cabrillo, from Calle Seville to west of N. El Camino Real where feasible. Some existing driveways, curb and gutter, and areas of sidewalk will be removed and replaced to create a uniformly ADA compliant walkway.
Discussion: Six electronic bids were opened on January 27, 2022 with costs ranging from $646,172.40 to $1,220,917.50. The results are presented on the attached Bidder's Listing (Attachment 2). The first bid of $646,172.40 was not a complete bid and was determined to be non-responsive. The lowest responsive bidder was LC Paving and Sealing of Escondido, CA, with a total bid amount of $681,231.88. Based on the low bid, the total estimated project cost is $820,000 as summarized below:
Project Budget Summary
Construction (rounded up) 682,000
Construction Management & Inspection (approx. 10%) 69,000 Project Contingency (approx. 10%) 69,000
Estimated Total Project Cost $820,000
Public Works Agenda Report
2-15-22 / 6H-1
Agenda Report Page 2
As required by City Policy and State Law, the Contractor will be required to provide performance and payment bonds simultaneously with execution of the construction contract. A warranty bond will also be required prior to City Council acceptance of the project. Project plans and specifications are on file in the City Clerk's office.
Recommended
Action: STAFF RECOMMENDS THAT the City Council:
1. Approve the plans and specifications for the Sidewalk Improvements for Avenida Cabrillo, Project No. 10317; and
2. Approve and authorize the authorize the Public Works Director / City Engineer execute, Contract No. _ , by and between the City of San Clemente and LC Paving and Sealing, providing for Sidewalk Improvements for Avenida Cabrillo, Project No. 10317, in the amount of $681,231.88.
Attachments: 1. Location Map
2. Bidders List
3. Contract
Notification: None.
s: lcdlengineering\secure\admin\2022\2-15\2-15-22-5r.docx 2-15-22 / 6H-2