RESOLUTION NO. 23-55
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA, AWARDING A MAINTENANCE SERVICES AGREEMENT TO PRIORITY LANDSCAPE SERVICES, INC. FOR LANDSCAPE MAINTENANCE OF CITY PARKS WEST OF INTERSTATE 5, AUTHORIZING THE CITY MANAGER TO EXECUTE A THREE YEAR AGREEMENT WITH TWO OPTIONAL ONE YEAR EXTENSION FOR A NOT TO EXCEED ANNUAL CONTRACT PRICE OF $602,000, AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER CLASS 1 (EXISTING FACILITIES, 14 CCR 15301) OF THE CEQA GUIDELINES WHEREAS, the City wishes to hire an independent contractor to provide Landscape Maintenance of City Parks/Properties West of I-5; and WHEREAS, the Public Works Department, Maintenance Services Division separated the parks between east and west of the I-5 in 2018; and WHEREAS, the existing Landscape Maintenance of City Properties West of I-5 contract expires on June 30, 2023; and WHEREAS, Staff advertised a request for proposal (RFP) on Planet Bids in May 2023 for these services and six proposals were received and evaluated by staff following the nine criteria in the RFP; and WHEREAS, Priority Landscape Services, LLC was the lowest responsive and responsible bidder at $477,000 base bid annually plus a $125,000 annual supplement and $1,806,000 for a three year contract term.
NOW, THEREFORE, the City Council of the City of San Clemente does hereby find, determine and resolve as follows:
Section 1. That the above recitals and true and correct and incorporated herein as findings.
Section 2. That the project is determined to be categorically exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines because it consists of the maintenance of existing structures, facilities, or topographical features, involving negligible or no expansion of existing or former use and has no potential to cause a direct or foreseeably indirect effect on the environment.
Section 3. That the maintenance services agreement for landscape maintenance of City properties west of the I-5 is awarded to Priority Landscape Services, LLC for a three-year contract term with the option of two additional one-year extensions for a potential total agreement term of five years.
Section 4. That the City Manager is authorized and directed to execute a Maintenance Services Agreement with Priority Landscape Services, Inc. for a not to exceed annual contract price of $477,000, plus an annual contingency of $125,000, for a total not to exceed annual amount of $602,000 for a three-year contract term with the option of two additional one-year extensions to be exercised in the City Manager’s discretion in a form substantially similar to that presented to City Council on June 20, 2023.
Section 5. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this ____ day of June, 2023.
ATTEST:
ADVANCE \X 317.30___________________________ __________________________ City Clerk of the City of Mayor of the City of San
San Clemente, California Clemente, California
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 23-55 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of June 2023, by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of ________________, ________.
CITY CLERK of the City of
San Clemente, California
Approved as to form:
_________________________
Elizabeth A. Mitchell, City Attorney
Resolution No. 23-55 Page PAGE 2
4857-1066-2250 v1
ATTACHMENT 2
4857-1066-2250 v1