RESOLUTION NO. 23-53
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA, AWARDING A MAINTENANCE SERVICES AGREEMENT TO PROFESSIONAL SPORTS FIELD MANAGEMENT, INC. (PSFM) TO PROVIDE INFIELD (17) AND TRACK (1) MAINTENANCE, AUTHORIZING THE CITY MANAGER TO EXECUTE A THREE YEAR AGREEMENT WITH TWO OPTIONAL ONE YEAR EXTENSIONS FOR A TOTAL NOT TO EXCEED ANNUAL CONTRACT PRICE OF $535,000, AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER CLASS 1 (EXISTING FACILITIES, 14 CCR 15301) OF THE CEQA GUIDELINES WHEREAS, the City wishes to hire an independent contractor to provide safe and well maintained infields and track surfaces; and WHEREAS, the current agreement sunsets on June 30, 2023; and WHEREAS, staff advertised request for proposals (RFP) on Planet Bids in May 2023 and two proposals were received; and WHEREAS, the lowest responsive and responsible bidder is Professional Sports Field Management, Inc., with an annual not to exceed cost of $535,000 (including contingency) for a three-year total not to exceed $1,605,000.
NOW, THEREFORE, the City Council of the City of San Clemente does hereby find, determine and resolve as follows:
SECTION 1. That the above recitals and true and correct and incorporated herein as findings.
SECTION 2. That the project is determined to be categorically exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines because it consists of the maintenance of existing structures, facilities, or topographical features, involving negligible or no expansion of existing or former use and has no potential to cause a direct or foreseeably indirect effect on the environment.
SECTION 3. That the maintenance services agreement for infield and track maintenance is awarded to Professional Sports Field Management, Inc. for a three-year contract term with the option of two additional one-year extensions for a potential total agreement term of five years.
SECTION 4. That the City Manager is authorized and directed to execute a maintenance services agreement with Professional Sports Field Management, Inc. for a not to exceed annual contract price of $510,000, plus a $25,000 annual contingency, for a total not to exceed annual amount of $535,000 for a three-year contract term with the option of two additional one-year extensions to be exercised in the City Manager’s discretion in a form substantially similar to that presented to City Council on June 20, 2023.
SECTION 5. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this _____ day of June, 2023.
ADVANCE \X 317.30_______________________
Mayor of the City of
San Clemente, California
ATTEST:
__________________________
CITY CLERK of the City of
San Clemente, California
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 23-53 was adopted at a regular meeting of the City Council of the City of San Clemente held on _______ day of May 2023, by the following vote:
AYES:
NOES:
ABSENT:
ADVANCE \X 317.30_______________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
_________________________
Elizabeth A. Mitchell, City Attorney
Resolution No. 23-53 Page PAGE 3
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