CITY OF SAN CLEMENTE APPLICATION FOR RECREATION PARTNERSHIP STATUS RECREATION PARTNERSHIP POLICY AND PURPOSE:
1.1 It is the desire of the City of San Clemente (hereinafter “City”) to encourage and promote various youth sports on a year-round basis within the city limits, and to make the best and most efficient use of City’s amenities, fields, and facilities. Partnering with select outside organizations/associations for Recreation programs allows service to a larger portion of the community than only City provided programs. City wishes to promote such partnerships by providing reduced rental rates, field allocation priorities, and limited support services, which may include site preparation and maintenance, periodic field improvements as needed and limited administrative/clerical support.
1.2 The purpose of this Recreation Sports Partnership Policy is to set forth and make clear the requirements and criteria for partnerships between City and any organization/association (hereinafter “Applicant”) intending to provide Recreation programs and request fee reductions within City. A partnership agreement made pursuant to this policy shall be known as an RS Partnership, will carry the additional designation of Platinum, Gold, or Silver, and shall be subject to all the requirements set forth herein and any additions, amendments or revisions hereto. Only a limited number of RS Partnerships will be granted to the organization representing standard prevalent water sports, as determined by the Beaches, Parks and Recreation Commission and the City Council.
2. REFERENCES: San Clemente Municipal Code Chapter 12.28.010.
MINIMUM REQUIREMENTS AND CRITERIA TO QUALIFY FOR RS PARTNERSHIP:
3.1 The Applicant must meet the following minimum requirements and criteria for any RS partnership:
a) Be currently registered and active with the State of California as a not-for-profit community organization under Section 501(c)(3) or (c)(4) of the Internal Revenue Code. b) Not be the subject of any pending investigation by any government or administrative agency, whether at the City, County, State or Federal level and demonstrated history of adherence to City rules, policies and allocations.
c) Carry appropriate commercial and liability insurance with limits no less than amount determined by City per incident, including appropriate additional insured endorsements in favor of City. d) Demonstrated financial hardship if partnership is denied and the Applicant is required to pay regular rates for use of City amenities, fields and/or facilities. e) Organization must have open enrollment policy regardless of skill level. f) Organization must have minimum play rule of 50% play for all participants. g) Demonstrated scholarships provided for those in financial need. h) Organization must have “no discrimination,” “no alcohol, ”and “no illegal substance” policies.
3.2 In addition to the above requirements and criteria for RS Partnership, the Applicant may qualify for the levels of partnership as follows:
a) Platinum RS Partnership: must have provided the sports program for City for at least five years, and currently have at least 300 participants, 90% of whom reside in the City. Games, tournaments, and practices must be conducted in San Clemente boundaries. b) Gold RS Partnership: must have provided the sports program for the City for at least three years, and currently have at least 200 participants, 80% of whom reside in the City. Games, tournaments, and practices must be conducted in San Clemente boundaries. c) Silver RS Partnership: must have provided the sports program for City for at least two years, and currently have at least 100 participants, 70% of whom reside in the City of San Clemente PROCEDURE FOR EVALUATING APPLICATION FOR A PARTNERSHIP:
4.1 All requests for RS Partnership shall be submitted first to the Beaches, Parks and Recreation Department (hereinafter “Department”). Applications will be accepted once a year at a time determined by the City.
CITY OF SAN CLEMENTE APPLICATION FOR RECREATION PARTNERSHIP STATUS The Applicant shall include in their packet the completed application form and all supporting documentation, including but not limited to:
a) City RS Partnership Application (application for permit to use recreational facilities) and Facility Use Application.
a) Proof of current 501(c)(3) or (4) status;
b) Commercial and liability insurance declaration pages; c) Applicant articles, bylaws and other charter documents; d) Proof sufficient to establish the financial hardship requirement, including the required budget form and two years of tax returns and can also include a profit/loss statements, audited financial statements, balance statements;
e) Statistical data and rosters to support participant population and residency requirement for RS Partnerships.
4.2 Organizations that meet the minimum requirements as stated in this policy shall be forwarded for review to the Beaches, Parks and Recreation Commission (hereinafter “Commission”).
4.3 Commission shall review the application packet, the Department staff report, and any additional information provided by the Applicant or others. Commission may consider whether the Applicant has satisfied the minimum requirements set forth in §3.1, whether partnership is warranted in light of the policies and purposes set forth in §1.1-1.2, and whether partnership is in the best interests of City and its residents. In making its recommendation to City, Commission may also consider whether Applicant deserves partnership, or a particular level of partnership, notwithstanding the requirements set forth in §3.1-3.2.
4.4 If Commission recommends to City Council disapproval of the request for RS Partnership, or any specified level of partnership, Commission shall briefly include in the Minutes the reasons therefore. City Council shall make the final determination.
RS PARTNERSHIP EXPECTATIONS AND LONGEVITY
5.1 All RS Partners shall adhere to all the policies and procedures of City and the RSPP, and cooperate with the Department and City staff to ensure that the purpose of the partnership is met. RS Partners shall provide City representatives with access at all times to review or monitor the water sports program. RS Partners shall not discriminate against those in its employee, volunteers or participants on account of race, religion, national origin, ethnicity, sexual orientation or gender (except where gender is a bona fide issue for the water sports program).
5.2 Gold and Silver RS Partners shall be required to re-apply for partnership every two years by submitting a complete application packet to the Department, followed by Commission consideration, and City Council approval as outlined in this policy.
5.3 Platinum RS Partners shall be required to re-apply for partnership every three years by submitting a complete application packet to the Department, followed by Commission consideration, and City Council approval as outlined in this Policy.
5.4 The Department or Commission, may, at any time, for cause, temporarily suspend or revoke an Applicant’s RS Partnership status and forward to the Commission and/or the City Council for reconsideration of partnership status.
5.5 The City Council may, at any time, and without cause, suspend or revoke an Applicant’s RS Partnership status.
5.6 The City Council may grant the Department and/or Commission authority to extend RS Partnerships for a period of time up to five years if doing so would be in the best interests of City, its residents, and the Applicant.