RESOLUTION NO. 23-78
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA, APPROVING AN INCREASE TO THE CONTINGENCY OF $79,030 FOR THE STORM DRAIN IMPROVEMENTS AT 1601 CALLE LAS BOLAS, CIP PROJECT NO. 10015; APPROVING A TRANSFER OF $38,311 IN FUNDING FROM THE SEWER DEPRECIATION RESERVE FUND TO ACCOUNT NO. 033-834-45300-000-10015; AND APPROVING AN ADDITIONAL $25,000 FOR THE CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE STORM DRAIN IMPROVEMENTS AT CALLE LAS BOLAS, CIP PROJECT NO. 10015 WHEREAS, catch basins and storm drain improvements were needed at the intersection of Calle Las Bolas and Avenida Florencia and on Avenida Florencia to increase the drainage capacity of the storm drain system; and WHEREAS, on June 21, 2022, City Council awarded a contract to 3Sixty Innovation, Inc. (3Sixty) in the amount of $499,460 with a contingency of $99,000 for the Storm Drain Improvements at 1601 Calle Las Bolas (Project); and WHEREAS, the total estimated construction cost for the project was $653,460 including the construction management, administration, inspection and soil testing of $55,000; and WHEREAS, from February 21 to March 21, 2023, Orange County experienced approximately 10.5 inches of rain, in comparison to the total annual 13 to 15 inches of rainfall for Orange County; and WHEREAS, during construction, excess rainfall and heavy storms caused ground water surges into trenches that exceeded expectations and the increased cost due to ground water challenges, dewatering and trench shoring, exceeded the approved contingency of $99,000 for the Project; and WHEREAS, the total Change Orders due to the excess ground water and additional shoring was $79,030, excluding the cost of an emergency trenchless repair of an 8-inch sewer main (i.e. $38,311); and WHEREAS, during construction, a close circuit TV (CCTV) inspection showed that the 8-inch sewer main within the construction area needed an emergency trenchless repair; and WHEREAS, 3Sixty provided a proposal in the amount of $38,311 to conduct this emergency trenchless repair, which cost was reasonable; and WHEREAS, due to all the additional rain related work, the construction management and inspection efforts increased, requiring more staff time and consultant support.
NOW, THEREFORE, the City Council of the City of San Clemente does hereby resolve as follows:
SECTION 1. That the above recitations are true and correct and incorporated herein.
SECTION 2. That the Project contingency for the Storm Drain Improvements at 1601 Calle Las Bolas, CIP Project No. 10015 is hereby increased by $79,030.
SECTION 3. That staff is authorized and directed to transfer $38,311 in funding from the Sewer Depreciation Reserve Fund to Account No. 033-834-45300-000-10015, Las Bolas Storm Drain Improvements, CIP Project No. 10015.
SECTION 4. That an additional $25,000 for the construction management and inspection services for the Storm Drain Improvements at Called Las Bolas, CIP Project No. 10015 is hereby approved.
SECTION 5. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this _____ day of August, 2023.
ADVANCE \X 317.30_______________________
Mayor of the City of
San Clemente, California
ATTEST:
__________________________
CITY CLERK of the City of
San Clemente, California
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 23-78 was adopted at a regular meeting of the City Council of the City of San Clemente held on _______ day of August 2023, by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________.
ADVANCE \X 317.30_______________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
___________________________
Elizabeth A. Mitchell, City Attorney
Resolution No. 23-78 Page PAGE 4
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