City Attorney Smith announced that Council took no reportable action during this evening's Closed Session; noted that Council completed the City Manager's evaluation and authorized the Mayor and Mayor Pro Tern to meet with the City Manager to debrief him on the results; advised that Closed Session Item B related to Family Assistance Ministries was deferred to a later date.
7. Special Presentations.
A. Update on Homeless Issue (April Update)
Deputy Community Development Director Atamian and Community Outreach Worker Hunter reviewed the April 2022 City Outreach and Engagement Report and responded to Council inquiries. A hard copy of the April 2022 report is on file with the City Clerk.
B. Presentation of Proclamation - National Beach Safety Week Mayor James presented a Proclamation to Marine Safety Captain Mellot, and Lieutenant Staudenbaur, proclaiming May 23-30, 2022, as National Beach Safety Week. Marine Safety staff displayed a video concerning beach safety.
8. PUBLIC HEARINGS
(Budget Public Hearing was held at 3:00 p.m.)
9. UNFINISHED BUSINESS
None.
10. NEW BUSINESS
MOTION BY MAYOR JAMES, SECOND BY COUNCILMEMBER FERGUSON, CARRIED 5-0, to hear Agenda Item 10E as the first item under New Business.
A. Permit Streamlining (Agendized at the March 1, 2022 City Council Meeting by Councilmember Knoblock, with the support of Councilmember Ferguson and Mayor James).
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These minutes will be considered for approval at the Planning Commission meeting of 06-22-2022.
MINUTES OF THE REGULAR MEETING
OF THE CITY OF SAN CLEMENTE
PLANNING COMMISSION
June 8, 2022 @ 6:00 p.m.
San Clemente Community Center Auditorium
100 Calle Seville, San Clemente, CA 92672
Teleconference via www.san-clemente.org/live or Cox Channel 854
CALL TO ORDER
Commissioner Crandell called the Regular Meeting of the Planning Commission of the City of San Clemente to order at 6:02 p.m. The meeting was offered in person at The City of San Clemente Community Center Auditorium, located at 100 Calle Seville, San Clemente California, and also via live stream through the City's YouTube Channel or live on Cox Channel 854.
2. PLEDGE OF ALLEGIANCE
Commissioner Cosgrove led the Pledge of Allegiance.
3. ROLL CALL
Commissioners Present: Cameron Cosgrove, Gary P. Mccaughan, M.D., Karen PrescottLoeffler; Chair pro tern Scott McKhann, Chair Barton Crandell.
Commissioners Absent: M. Steven Camp
Staff Present: Adam Atamian, Deputy Community Development Director Sara Toma, Senior Planner
*Christopher Wright, Associate Planner 11
*David Carrillo, Assistant Planner
Matthew Richardson, Assistant City Attorney
Eileen White, Recording Secretary
*Participated in meeting via teleconference
4. SPECIAL ORDERS OF BUSINESS
None
5. MINUTES
A. Minutes from the Regular Planning Commission Meeting of May 18 2022.
IT WAS- MOVED BY eOMMISSIONER-MCCAtJGHAN-SECe>NDED -sy
COMMISSIONER PRESCOTT-LOEFFLER, AND UNANIMOUSLY CARRIED ATTACHMENT 6
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June 7, 2023
To: San Clemente Planning Commission
From: Larry Culbertson
Re: Zoning Amendment 22-366 – Zoning Permit Streamlining Dear Planning Commissioners,
The Historical Society’s concern regarding Zoning Amendment 22-366 has not diminished since our letter of February 15. Despite city staff’s explanations, we believe that this Amendment would be a step backward in the long march toward providing protection for San Clemente’s historic resources and enhancing the village character we all cherish.
Of the 16 Proposed Permit Streamlining Items in Attachment 1 of the Staff Report, eight would affect historic resources or the projects within 300 feet of them. The effect would be less protection for those historic resources and the neighborhoods around them.
It is important to remember that our Municipal Code requires that we protect not only our historic resources, but also our entire city’s identity as a Spanish village. The following is Municipal Code
17.16.100.A.1.b.Cultural Heritage Permit Purpose and Intent.
The purpose and intent of the architectural review with a cultural heritage emphasis is to provide for the review of projects affecting the City's cultural and/or historical resources. Along with the general goals for architectural review provided above, the process is intended to: 1) preserve and strengthen San Clemente's historic identity as a Spanish village, 2) preserve and strengthen the pedestrian-oriented areas designated in the General Plan as such, 3) preserve and protect those places, sites, buildings, structures, neighborhoods, objects, and improvements, manmade or natural, having a special historical, cultural, or architectural interest, 4) protect and enhance the City's attraction as a historic community to tourists and visitors, 5) promote the use of historic properties for the education, pleasure, and welfare of the people of the City.
The proposed changes to the decision levels would be a disaster. Errors have occurred over the years with the existing Staff Waiver process. To rename the process Administrative Development Permit and then give one individual even more responsibility just about guarantees even more errors.
The combination of the Design Review Subcommittee review followed by the scrutiny of the seven-member Planning Commission has guaranteed high quality results with San Clemente ATTACHMENT 7
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discretionary projects for decades. Although not required, it seems we have historically had at least half of the Commissioners be experienced architects. The idea of turning over any of the decision-making process of important projects to a Zoning Administrator or City Planner of unknown experience and talent does not sound wise. The established criteria for what are important projects have worked well and do not need to be rewritten.
It is interesting how little interest the public has demonstrated for Streamlining. Over the past year, only two letters, your attachment 7, have been submitted. Neither was supportive of the proposed amendment. It would seem that no one is unhappy with the existing Zoning Code or decision-making process. Please, just leave it as be.
In closing, I urge you not to relinquish any of the decision-making responsibilities you have to staff. And to not downgrade the quality of protection afforded our historic resources in the existing Zoning Code.
Sincerely,
Larry Culbertson, President
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February 15, 2023
To: San Clemente Planning Commission
From: Larry Culbertson
Re: Zoning Amendment 22-366 – Zoning Permit Streamlining Dear Planning Commissioners,
The Historical Society is concerned about the Zoning Permit Streamlining being considered by the City. The project proposes many changes in a lot of areas, our concern lies in the effect it would have on our historic resources and the “village character” that is so important to what makes up San Clemente.
I apologize for not attending the January 18, 2023, Planning Commission Meeting to address our concerns. Frankly, the 213-page Staff Report was rather intimidating, and I did not feel qualified to testify. After carefully reading the report, listening closely to the recording of that meeting, and meeting with staff, a vague understanding of the project is emerging.
So many great points were raised by Commissioners at that meeting. - High level of concern for the importance of preserving San Clemente history (that warmed my heart).
- Support for the sanctity of the public’s right to know about projects, before they happen, and being able to have their concerns heard and considered.
-Council need to appreciate that they are asking for tradeoffs – faster approvals for less public input. -Need to consider the property rights of the neighbors as well as the applicant. -Need to appreciate that the writers of our current Code had determined that our historic resources were the heart of the City and they wanted to protect it. -The 300-foot discussion was had, and they decided in favor of protection. -There have been projects 300 feet away from historic resources that did affect the resource. -The number of CHP’s each year is not large.
-Need for Council to appreciate that much of the delay in the permitting process has nothing to do with Planning. Engineering, Building, OCFA, Public Works, et. al., all contribute to delays.
Environmental Review - What is being proposed is an enormous change to our Zoning Code. Some changes would adversely affect our historic resources. The changes to our discretionary review process would have dire consequences on those resources. The proposal to decrease the protected area surrounding some historic resources from 300 feet to 120 feet is particularly odious. Franky, I do not understand how staff can recommend that the amendments be found exempt from CEQA. There is absolutely no certainty that the Ordinance would not have a significant effect on our cultural environment. It certainly would.
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February 15, 2023
Administrative Development Permit – If I understand correctly, this would be reviewed only by staff. It is what we used to call a Staff Waiver. It would have a list of items eligible for this process.
The problem is we are understaffed. We do not even have a City Planner. You should not consider approving this new program until we get a full staff who has been here for a few years. It would be insanity to turn over even low level decision making to people who are not completely familiar with San Clemente’s Code and culture.
San Clemente is a historic town. We have 203 Designated Historic Resources, 5 of them on the National Register. Yet we have no Historic Preservation Officer. For years, the City has placed inexperienced planners to act in that position. As soon as they become proficient, they are transferred, or they leave. How can we have any hope that this proposed more lenient system will be good for historic preservation. It cannot.
120 feet vs. 300 feet - Staff has proposed that we slash the area within which Planning Commission approval is required from a 300-foot radius down to a 120-foot radius. The rationale offered is that the purpose and intent of a Cultural Heritage Permit is focused on the historic building. The proposed changes would make the CHP be just about the historic building. The Architectural Overlay and proximity to historic resources are less important and would receive less review. Development in that outer ring would no longer receive PC review it would drop all the way down to Administrative Development Permit which would only receive Staff Decision Without Public Hearing. This would be a catastrophe for historic preservation.
I believe that a thorough reading of Municipal Code 17.16.100.A.1.b. Cultural Heritage Permit Purpose and Intent (copied below) indicates that the zone of architectural review should extend far enough to ensure that projects do not negatively impact our historic identity as a Spanish village. 120 feet would not provide the necessary protection that our resources deserve.
The purpose and intent of the architectural review with a cultural heritage emphasis is to provide for the review of projects affecting the City's cultural and/or historical resources.
Along with the general goals for architectural review provided above, the process is intended to: 1) preserve and strengthen San Clemente's historic identity as a Spanish village, 2) preserve and strengthen the pedestrian-oriented areas designated in the General Plan as such, 3) preserve and protect those places, sites, buildings, structures, neighborhoods, objects, and improvements, manmade or natural, having a special historical, cultural, or architectural interest, 4) protect and enhance the City's attraction as a historic community to tourists and visitors, 5) promote the use of historic properties for the education, pleasure, and welfare of the people of the City, 6) encourage and, where specified by this title, require architecture which reflects the community's historic pedestrian-oriented character, and 7) ensure compliance with the purpose and intent of the City's Architectural Overlay District for those projects within the district.
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February 15, 2023
Regarding the phrase, “Properties located further than 120 feet and two parcel, whichever is greater, up to 300 feet…” I do not understand it. What does the, “whichever is greater” refer to? What happens at the 300-foot line? We had a nice straight forward 300-foot rule. Replacing it with this new confusing standard is not streamlining.
We have been monitoring development for many years. We have not agreed with every decision the City has made. But the overall effect of existing Municipal Code on cultural heritage has been positive.
The discretionary oversight given to the Planning Commission by Municipal Code has resulted in high quality projects that are sensitive to preservation. This is not limited to projects directly involving historic resources but all of those in the Architectural Overlay and those outside the AO but in proximity to historic resources, even 300 feet away. And thank you for expanding the Architectural Overlay in the upper pier bowl, great move.
Council gave you a mandate to streamline the Zoning Permit process. Staff did an incredible job of assembling ideas to make this happen. Consolidating applications and clarifying procedures will help the effort. If replacing the Staff Waiver process with an Administrative Development Permit is what it takes to placate Council, then by all means do it. But please do not strip away the protections that have served our historic resources so well for all these many years. Please leave historic resources out of any attempt at streamlining. It is not needed and would be harmful.
Sincerely,
Larry Culbertson, President
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From: Jim Holloway
Sent: Thursday, February 2, 2023 2:55 PM
To: Chris Duncan; James, Gene; Atamian, Adam; Gallardo‐Daly, Cecilia; Lightfoot, Jonathan; Crandell, Barton
Cc: Jim Holloway
Subject: Suggestions for maintenance and improvement of process.
I have recently run into many of you at the grocery store, Zebra cafe, Chamber meetings, and elsewhere. The topic of streamlining keeps coming up So...
The following [on the next pages] are some ideas I put together in 2021 for Don Brown, at his request, on ways to improve the process.
The suggestions have to do with operational improvements, rather than policy. The suggestions are very simple and cheap and should lead to operational efficiency for both the staff and applicants.
Jim
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June 7, 2023
To: San Clemente Planning Commission
From: Larry Culbertson
Re: Zoning Amendment 22-366 – Zoning Permit Streamlining Dear Planning Commissioners,
The Historical Society’s concern regarding Zoning Amendment 22-366 has not diminished since our letter of February 15. Despite city staff’s explanations, we believe that this Amendment would be a step backward in the long march toward providing protection for San Clemente’s historic resources and enhancing the village character we all cherish.
Of the 16 Proposed Permit Streamlining Items in Attachment 1 of the Staff Report, eight would affect historic resources or the projects within 300 feet of them. The effect would be less protection for those historic resources and the neighborhoods around them.
It is important to remember that our Municipal Code requires that we protect not only our historic resources, but also our entire city’s identity as a Spanish village. The following is Municipal Code
17.16.100.A.1.b.Cultural Heritage Permit Purpose and Intent.
The purpose and intent of the architectural review with a cultural heritage emphasis is to provide for the review of projects affecting the City's cultural and/or historical resources. Along with the general goals for architectural review provided above, the process is intended to: 1) preserve and strengthen San Clemente's historic identity as a Spanish village, 2) preserve and strengthen the pedestrian-oriented areas designated in the General Plan as such, 3) preserve and protect those places, sites, buildings, structures, neighborhoods, objects, and improvements, manmade or natural, having a special historical, cultural, or architectural interest, 4) protect and enhance the City's attraction as a historic community to tourists and visitors, 5) promote the use of historic properties for the education, pleasure, and welfare of the people of the City.
The proposed changes to the decision levels would be a disaster. Errors have occurred over the years with the existing Staff Waiver process. To rename the process Administrative Development Permit and then give one individual even more responsibility just about guarantees even more errors.
The combination of the Design Review Subcommittee review followed by the scrutiny of the seven-member Planning Commission has guaranteed high quality results with San Clemente 259
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discretionary projects for decades. Although not required, it seems we have historically had at least half of the Commissioners be experienced architects. The idea of turning over any of the decision-making process of important projects to a Zoning Administrator or City Planner of unknown experience and talent does not sound wise. The established criteria for what are important projects have worked well and do not need to be rewritten.
It is interesting how little interest the public has demonstrated for Streamlining. Over the past year, only two letters, your attachment 7, have been submitted. Neither was supportive of the proposed amendment. It would seem that no one is unhappy with the existing Zoning Code or decision-making process. Please, just leave it as be.
In closing, I urge you not to relinquish any of the decision-making responsibilities you have to staff. And to not downgrade the quality of protection afforded our historic resources in the existing Zoning Code.
Sincerely,
Larry Culbertson, President
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910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE 1
Meeting Date: September 14, 2023 Agenda Item: 8B
Department: Community Development
Prepared By Adam Atamian
Deputy Community Development Director
Subject:
CONTINUATION OF PUBLIC HEARING – PROPOSED AMENDMENT TO SECTION 12.28.030
OF THE MUNICIPAL CODE REGARDING TENTS IN CITY PARKS AND BEACHES Fiscal Impact:
None.
Summary:
A public notice was published for this item in the San Clemente Times for September 14, 2023.
Following public notice of this item, staff identified the need for further review of this item to ensure all considerations are adequately incorporated into the proposed amendment. Staff proposes a continuance of this hearing to allow time to complete the preparation of this proposed amendment before the amendment is considered by the City Council.
Recommended Actions:
Staff Recommendation
STAFF RECOMMENDS THAT the City Council continue the Public Hearing until the regular City Council meeting of October 3, 2023.
..end
Attachment: None.
Notification: Public notice published in San Clemente Times. 1 910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE
Meeting Date: September 14, 2023 Agenda Item: 10A
Department: Beaches, Parks & Recreation
Prepared By: Samantha Wylie, Beaches, Parks & Recreation Director Subject:
CITIZENS AMPHITHEATER COMMITTEE PROGRESS UPDATE
Fiscal Impact:
Unknown at this time.
Summary:
The Citizen Amphitheater Committee (“Committee”) was established in August 2022 with a primary objective to provide information to the City Council on the feasibility of an amphitheater in the city. In June 2023, the City Council directed staff to initiate meetings with the Committee as soon as possible and provide an update to the Council within 90 days. Since receiving the direction, the Committee has met four times to discuss potential locations, types of uses (i.e., organizations and groups), funding opportunities, and to hear from interested stakeholders of any future project.
Based on discussions from the meetings, the Committee is seeking further direction from the City Council. The City Council has several options to consider in the decision-making process which are incorporated in the Council Options section of this report. The Committee has set a future meeting date of September 28, 2023, at 11 a.m. to discuss any direction provided.
Background:
At its initial meeting, the Committee discussed several possible areas for an outdoor theater site, including, but not limited to, the Vista Hermosa Sports Park and Richard T. Steed Park. The Committee opined that a significant concern surrounding the use of any open space is the parameters of Measure V, which requires voter approval for rezoning or development of open space. This would impact the previously considered site at Calle Saluda and Avenida La Pata that was pursued by the former Association for the Amphitheater in 2014. The draft minutes from that meeting are included in Attachment 1.
The Committee held a walkthrough with the listing manager of the former Krikorian Movie Theater site to understand the feasibility of converting the existing space into a performing arts venue that could host multiple community performance groups annually while supporting community theater.
The Committee and community stakeholders in attendance at the walkthrough agreed on the potential to use the commercial space for a theater, however, it was determined that the venture would be cost-prohibitive given the high cost of monthly rent, tenant improvements that would be required, and operational expenses. The draft minutes from the meeting at the Krikorian site are included in Attachment 2 and 3.
1 Meeting Date: September 14, 2023 Agenda Item: 10A
CITY OF SAN CLEMENTE
At its August 31, 2023, meeting, the Committee collectively agreed that an amphitheater may be possible in the future but is not feasible right now given constraints with open space, land availability, and potential impacts on the environment including noise to surrounding neighborhoods. In the course of discussion, the Committee expressed the opportunity to evaluate the use of the Community Center Auditorium as an existing space that could be upgraded or renovated to accommodate stage productions and performances. This is an excellent location given its proximity to the downtown area. Additionally, Committee members concluded the city should seek to establish a reputation for performing arts prior to making a significant investment in an outdoor amphitheater. It was suggested that if a facility were to be established it would need to support performances of up to 300 people at times and fundraising efforts in partnership with existing performing arts groups are critical for a successful development.
At its next meeting date, the Committee is seeking to meet with a representative from the San Clemente Outlets to further explore options for indoor or outdoor space. This initiative would include a discovery of potential costs for leasing.
Council Options:
1. Provide direction to the Committee on how to proceed;
2. Rename and increase the scope of the Citizens Amphitheater Committee to include the feasibility of establishing a performing arts center;
3. Direct staff and the Committee to provide a cost and operational analysis of retrofitting the Community Center Auditorium to accommodate community arts;
4. Direct staff, with input from the Committee, to incorporate a white paper in the 2024 Long Term Financial Plan that would consider the costs for building and operating a new performing arts center or outdoor amphitheater;
5. Dissolve the Citizens Amphitheater Committee and/or direct this project to be further considered by the newly established Arts and Culture Committee;
6. Take no further action on the development of an amphitheater and/or performing arts space.
Environmental Review/Analysis:
Not a “project” pursuant to California Environmental Quality Act Guidelines Section 15378 (14 CCR § 15378).
Recommended Actions:
Staff Recommendation
Staff recommends the City Council provide direction to the Citizens Amphitheater Committee on how to proceed with its research on the feasibility of an outdoor amphitheater and/or performing arts center.
..end
2 Meeting Date: September 14, 2023 Agenda Item: 10A
CITY OF SAN CLEMENTE
Attachment:
1. Draft Minutes – Citizens Amphitheater Committee 7-24-23
2. Draft Minutes – Citizens Amphitheater Committee 8-17-23
3. Draft Minutes – Citizens Amphitheater Committee 8-25-23 Notification: Citizens Amphitheater Committee Members
3 Citizens Amphitheater Committee Regular Meeting Minutes July 24, 2023 Page 1
CITY OF SAN CLEMENTE
MINUTES OF THE REGULAR MEETING OF THE
CITIZENS AMPHITHEATER COMMITTTEE
JULY 24, 2023
Committee Members Present:
Committee Members Absent:
Wayne Eggleston; Susie Lantz; Kirsti
McCleary; Amanda Quintanilla
Laura Ferguson
Staff Present: Beaches, Parks, and Recreation Director Samantha Wylie
1. MINUTES
A. None.
2. NEW BUSINESS
A. Oath of Office/Brown Act Overview
Deputy City Clerk Megan Jimenez provided the Oath of Office for all committee members in attendance. She provided a copy of the Committee/Commission Handbook to each member and summarized the Brown Act. All committee members were encouraged to review the contents of the handbook to be versed in the B. Work plan & discussion on the feasibility of an amphitheater Beaches, Parks & Recreation Director Wylie summarized the purpose of the Committee. The purpose of the Council-Appointed Committee is to understand the feasibility of what an amphitheater may look like in San Clemente. The Committee should consider all factors of development and use and provide a recommendation to City Council on how to proceed. Additional consideration should be given to funding sources and potential costs. The Committee has approximately 60 days to return to Council with an update.
The Citizens Amphitheater Committee (CAC) discussed the project, and made the following comments either individually or as a group:
• Noise should be considered and evaluated with an outdoor amphitheater; • It may be advisable to consider an indoor performing arts center instead of an outdoor venue given the potential environmental impacts; • The former “Krikorian Movie Theater” may be an option for a location; • The outdoor space provided for San Clemente High School theater productions attracted several hundred audience members but lacked adequate areas for the performers to get ready;
• Underutilized areas exist in San Clemente exist including, Miramar Theater property, Krikorian Theater commercial space, Linda Lane Park, and Richard ATTACHMENT 1
4 Citizens Amphitheater Committee Regular Meeting Minutes July 24, 2023 Page 2 T. Steed Park; many of these locations pose some type of barrier to entry/development;
• Vista Hermosa Sports Park (VHSP) undeveloped areas were reviewed for possible location;
• A future community center at VHSP could include an indoor theater/center; • Funding must be considered in reviewing options;
• Starting from “scratch” is going to be expensive;
• Open space will be difficult to develop and could require a vote of the people under Measure V;
• Partnership with San Clemente High School, the Cabrillo Playhouse, and/or other entities may be an option for support;
• Laguna Niguel Crown Valley Park has a large amphitheater that hosts approximately 80 concerts per year, but there is a significant grade and it may be challenging to traverse;
• Consider exploring indoor and outdoor options;
• Moonlight Amphitheater in the city of Vista would be ideal to have in San Clemente, but is likely too large to work within the city; • Moonlight has been funded by grants and private donors, with city support; • Other public spaces include the City of Anaheim amphitheater which provides free or low-cost programming annually;
• Consider a Joint Use Agreement with the Capistrano Unified School District for the upper campus area at San Clemente High School;
• The size of the facility is important;
• Different user groups require different size facilities; • The Krikorian Theater space has established infrastructure and parking; the surrounding businesses operate during the day while a theater would operate in the evening;
• Star Theater in the city of Oceanside was a former movie theater that has been converted into a performing arts facility;
• The rental price should be considered;
• Funding and development should start small with an established indoor space, given the significant undertaking a large outdoor amphitheater would require; • Other stakeholders and interested parties are welcome to attend a future meeting.
Committee member Lantz and Committee member Eggleston will connect with the realtor representing the Krikorian Theater, Jim Wynne, to consider an on-site meeting in the future. Each committee member will communicate with interested stakeholders and invite them to the next meeting or gather input on the use of a future facility to share at the next Committee meeting. Committee members will bring a list of interested user groups/genres to the next meeting.
C. Future Meeting Date
Committee members shared dates and times that work best for a future date. BP&R Director stated she will follow up with the group on a confirmed date.
ATTACHMENT 1
5 Citizens Amphitheater Committee Regular Meeting Minutes July 24, 2023 Page 3
3. ORAL COMMUNICATION
None
4. ADJOURNMENT
Adjourned at 3:54 p.m. to a date to be determined, at the off-site location of 641 Camino De Los Mares B, San Clemente, CA (formerly Krikorian Movie Theater).
Respectfully submitted,
_______________________________
Wayne Eggleston, Member
_______________________________
Susie Lantz, Member
_______________________________
Kirstin McCleary, Member
_______________________________
Amanda Quintanilla, Member
Attest:
_______________________________
Samantha Wylie,
Beaches, Parks & Recreation Director
ATTACHMENT 1
6 Citizens Amphitheater Committee Meeting Minutes August 17, 2023 Page 1
CITY OF SAN CLEMENTE
MINUTES OF THE MEETING OF THE
CITIZENS AMPHITHEATER COMMITTTEE
August 17, 2023
Committee Members Present: Wayne Eggleston; Susie Lantz; Amanda Quintanilla
Committee Members Absent: Kirsti McCleary
Staff Present: Beaches, Parks, and Recreation Director Samantha Wylie Call to Order at 10:09 a.m.
1. MINUTES
A. Citizen Amphitheater Committee Minutes – July 24, 2023 Motion by Committee member Eggleston, second by Committee member Lantz, passed (3-0).
2. OLD BUSINESS
A. Discussion on feasibility of an amphitheater
Beaches, Parks & Recreation Director Wylie summarized the purpose of the Committee meeting was to get a tour of the commercial property listed for lease and explore the viability of utilizing the property for an indoor performing arts center.
Members of the public were present for the tour and meeting, including Amanda Cobb, Founding Director of the Ballet Academy & Movement; Donia Moore, San Clemente Journal; and Leslie Eisner, President of the Camino Real Playhouse.
Jim Wynne, listing manager of the Krikorian Movie Theater property, provided an overview of the property and real estate listing details. Mr. Wynne provided the following insight:
• The property owner has commissioned plans to return the building to its shell, including removal of walls and the mezzanine; the rough estimated cost of demolition is $1,000,000;
• The existing HVAC unit and roof need to be replaced in full – owner will manage this cost;
• There is no interest from other movie theater companies to utilize the space as a movie theater;
• If they are unable to find a single tenant, the property owner has considered plans for a demising wall to split the unit into two separate commercial spaces; • The asking monthly lease rate is $2.25/sq.ft. net; net charges are $0.65/sq.ft.; all-in costs are estimated at $3.00/sq.ft., plus utilities; ATTACHMENT 2
7 Citizens Amphitheater Committee Meeting Minutes August 17, 2023 Page 2 • The property is approximately 24,000 sq.ft.; The second floor is approximately 4,000 sq.ft., is not included in the total square footage and is excluded from the listing price;
• There is one offer on the property from Zion Church which includes a request for tenant improvement dollars but the owner declined due to the other investment improvements;
• The property owner is not interested in selling the property; • Parking was discussed, including a reciprocal parking agreement that existed with the movie theater;
• It is likely a new parking study would be required or explored; • The building is not likely ADA compliant; there is no elevator; seating may not be current with building code;
• There are six theaters – four stadium and two standard seating; • Theater seating varies from theater to theater.
The committee members asked questions and toured the facility, and made the following comments either individually or as a group:
• ADA compliance is an important upgrade;
• The mezzanine level would not need to be removed because it is important for the tech operations for performances;
• The church may be interested in subletting to other organizations to offset lease costs;
• The theaters are in decent condition and could be quickly modified to build a stage with the removal of a few rows of seats.
• A wall could be removed between the larger theaters to increase the capacity of one theater stage and expand usage for larger productions; • Separate theater options are intriguing to diversify the offerings; • Options for staging, dressing rooms, and stage production must be considered within each space;
• Second floor can provide storage for props and staging supplies; • An architect may need to be utilized for further consideration in construction and design options;
• Subletting the property may be an option to consider.
Members of the public made the following comments either individual or as a group:
• The Ballet Academy and Movement organization is looking for a space to host performances with seating up to 300 people per show and training facility; • Projectors would need to be removed, but the mezzanine level is important to a performing arts operation;
• Camino Real Playhouse needs to vacate its property within 18-24 months after 35 years of occupancy; it has two theaters that seat 60-110 people; they desire to increase this capacity up to 150 to allow for larger audiences with fewer shows; they currently host children’s camps, comedy shows, music shows, and theater arts;
ATTACHMENT 2
8 Citizens Amphitheater Committee Meeting Minutes August 17, 2023 Page 3 • Camino Real Playhouse has all its own equipment and production materials and can be ready to operate in a new facility within two months; • Separate theater options could serve more user groups; • A tech booth and functioning curtains are important at each theater space.
3. NEW BUSINESS
A. Future Meeting Date
Committee members a desire to meet quickly following and shared dates and times that work best for a future date. It was determined that Friday, August 25 at 1 p.m. worked best for the committee.
4. ORAL COMMUNICATION
None
5. ADJOURNMENT
Adjourned at 11:08 a.m. to Friday, August 25, 2023 at 1 p.m. at San Clemente City Hall located at 910 Calle Negocio, San Clemente, CA 92673.
Respectfully submitted,
_______________________________
Wayne Eggleston, Member
_______________________________
Susie Lantz, Member
_______________________________
Kirstin McCleary, Member
_______________________________
Amanda Quintanilla, Member
Attest:
_______________________________
ATTACHMENT 2
9 Citizens Amphitheater Committee Meeting Minutes August 17, 2023 Page 4 Samantha Wylie,
Beaches, Parks & Recreation Director
ATTACHMENT 1
10 Citizens Amphitheater Committee Regular Meeting Minutes August 25, 2023 Page 1
CITY OF SAN CLEMENTE
MINUTES OF THE REGULAR MEETING OF THE
CITIZENS AMPHITHEATER COMMITTTEE
AUGUST 25, 2023
Committee Members Present:
Committee Members Absent:
Wayne Eggleston; Susie Lantz; Kirsti
McCleary; Amanda Quintanilla, Pamela Roth
N/A
Staff Present: Beaches, Parks, and Recreation Director Samantha Wylie Acting Administrative Assistant Debbie Fields
Call to Order at 1:05 p.m.
1. MINUTES
A. Citizen Amphitheater Committee Minutes – August 17, 2023 Motion by Committee member Lantz, second by Committee member McCleary, passed (5-0).
2. OLD BUSINESS
A. Discussion on feasibility of an amphitheater
Committee member Eggleston stated that a non-profit should be formed first.
Committee members decided on excluding Krikorian Movie Theater property as the site for the amphitheater due to extreme costs.
Committee member McCleary will find out if Capistrano Unified School District is interested in partnering.
Members of the public made the following comments either individual or as a group:
• Camino Real Playhouse is a non-profit and is willing to take on the role of overarching the non-profit and lease. They would consider 10,000 – 11,000 sq. ft. warehouse to lease. Will be setting up a meeting with Samantha Wylie and City Manager, Andy Hall do discuss further.
• Cabrillo Playhouse is interested in space 1 – 2 times per year.
3. NEW BUSINESS
A. Committee members discussed and shared dates and times that work best for a future date. It was determined that Thursday, August 31, 2023 at 2:30 p.m. at San ATTACHMENT 3
11 Citizens Amphitheater Committee Regular Meeting Minutes August 25, 2023 Page 2 Clemente City Hall located at 910 Calle Negocio, San Clemente, CA 92673.
3. ORAL COMMUNICATION
None
4. ADJOURNMENT
Adjourned at 2:12 p.m. to a date to be Friday, August 31, 2023 at 2:30 p.m. at San Clemente City Hall located at 910 Calle Negocio, San Clemente, CA 92673.
Respectfully submitted,
Wayne Eggleston, Member
Susie Lantz, Member
Kirsti McCleary, Member
Amanda Quintanilla, Member
Pamela Roth, Member
Attest:
_______________________________
Samantha Wylie,
Beaches, Parks & Recreation Director
ATTACHMENT 3
12