Agenda packet, regular meeting, third session — San Clemente City Council, October 3, 2023 (part 3 of 4)

14. Questions. All questions related to this bid solicitation must be submitted in writing via email to Amir K. Ilkhanipour at [email protected] no later than 2:00 p.m. on Tuesday, August 22, 2023.

THE CITY OF SAN CLEMENTE RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO

AWARD ALL OR ANY INDIVIDUAL PART/ITEM OF THE BID, AND TO WAIVE ANY

INFORMALITIES, IRREGULARITIES OR TECHNICAL DEFECTS IN SUCH BIDS OR IN THE BIDDING PROCESS. ANY CONTRACT AWARDED WILL BE LET TO THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER AS DETERMINED FROM THE BASE BID ALONE.

Dated: July 20, 2023.

City of San Clemente Public Works Department
910 Calle Negocio
San Clemente, CA 92673
10 SECTION 00100

NOTICE INVITING BIDS
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NOTICE INVITING BIDS

END OF NOTICE INVITING BIDS
11 5 SECTION 00200

INSTRUCTIONS TO BIDDERS
SECTION 00200

INSTRUCTIONS TO BIDDERS

1. AVAILABILITY OF CONTRACT DOCUMENTS
Contract documents (excluding documents incorporated by reference) may be downloaded, at no cost, from the City’s PlanetBids System Vendor Portal website at www.sanclemente.org/vendorbids. Bidders must first register as a vendor on the City of San Clemente PlanetBids system to view and download the Contract Documents, to be added to the prospective bidders list, and to receive addendum notifications when issued.

2. EXAMINATION OF CONTRACT DOCUMENTS
City has made copies of the Contract Documents available, as indicated above. Bidders shall be solely responsible for examining the Project Site and the Contract Documents, including any Addenda issued during the bidding period, and for informing itself with respect to local labor availability, means of transportation, necessity for security, laws and codes, local permit requirements, wage scales, local tax structure, contractors’ licensing requirements, availability of required insurance, and other factors that could affect the Work. Bidders are responsible for consulting the standards referenced in the Contract. Failure of Bidder to so examine and inform itself shall be at its sole risk, and no relief for error or omission will be given except as required under State law.

3. INTERPRETATION OF CONTRACT DOCUMENTS
Discrepancies in, and/or omissions from the Plans, Specifications or other Contract Documents or questions as to their meaning shall be immediately brought to the attention of City by submission of a written request for an interpretation or correction to City. Such submission, if any, must be submitted no later than 2:00 p.m. on Tuesday, August 22, 2023. Any inquiries received after this deadline will not be accepted. Questions must be submitted in writing to: Amir K.

Ilkhanipour via email at [email protected]. Phone calls and faxes will not be accepted.

If the City determines that the point in question is substantive and is not clearly and fully set forth in the Contract Documents, the City will issue a written addendum clarifying the matter which will be posted on the City’s PlanetBids System Vendor Portal website at www.sanclemente.org/vendorbids. Any interpretation of the Contract Documents will be made only by written addenda posted on the City’s PlanetBids system. City will not be responsible for any explanations or interpretations provided in any other manner. No person is authorized to make any oral interpretation of any provision in the Contract Documents to any bidder, and no bidder should rely on any such oral interpretation.

Bids shall include complete compensation for all items that are noted in the Contract Documents as the responsibility of the Contractor.

4. INSPECTION OF SITE; PRE-BID CONFERENCE AND SITE WALK Each prospective bidder is responsible for fully acquainting itself with the conditions of the Project Site (which may include more than one site), as well as those relating to the construction and labor of the Project, to fully understand the facilities, difficulties and restrictions which may impact the cost or effort required to complete the Project. No Pre-Bid Conference or Site Walk will be 12 SECTION 00200

INSTRUCTIONS TO BIDDERS
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INSTRUCTIONS TO BIDDERS
held for this project. Storm, surface, nuisance, or other waters may be encountered at various times during construction of the Project. Federal and State laws require the City and its contractors to appropriately manage such waters pursuant to the requirements of California State Water Resources Control Board Order Number 2009-0009-DWQ and any amendment or renewal thereof, the Federal Clean Water Act, and the California Porter Cologne Water Quality Control Act. By submitting a Bid, each bidder acknowledges that it has investigated the risk arising from such waters, has prepared its Bid accordingly, and assumes any and all risks and liabilities arising therefrom.

5. ADDENDA
Substantive City changes to the requirements contained herein will be made by written addendum to this Invitation for Bids. Any written addenda issued pertaining to this Invitation for Bids will be posted on the City’s PlanetBids System Vendor Portal website at www.sanclemente.org/vendorbids, and will be incorporated into the terms and conditions of any resulting Purchase Order and/or Contract as appropriate. The City shall not be bound to any modifications to or deviations from the requirements set forth in this Invitation for Bids as the result of oral instruction or communication.

Pursuant to Public Contract Code Section 4104.5, if City issues an Addendum which includes material changes to the Project less than 72 hours prior to the deadline for submission of bids, City will extend the deadline for submission of bids. City may determine, in its sole discretion, whether an Addendum warrants postponement of the bid submission date.

6. ALTERNATE BIDS
If alternate bid items are called for in the Contract Documents, the lowest bid will be determined on the basis of the base bid only. However, City may choose to award the contract on the basis of the base bid alone or the base bid and any alternate or combination of alternates. The time required for completion of the alternate bid items has been factored into the Contract duration and no additional Contract time will be awarded for any of the alternate bid items. City may elect to include one or more of the alternate bid items, or to otherwise remove certain work from the Project scope of work, accordingly each Bidder must ensure that each bid item contains a proportionate share of profit, overhead and other costs or expenses which will be incurred by the Bidder.

7. COMPLETION OF BID FORMS
Bids shall only be prepared using copies of the Bid Forms which are included in the Contract Documents. The use of substitute bid forms other than clear and correct photocopies of those provided by City will not be permitted. Bids shall be executed by an authorized signatory as described in these Instructions to Bidders. In addition, Bidders shall fill in all blank spaces (including inserting “N/A” where applicable) and initial all interlineations, alterations, or erasures to the Bid Forms. Bidders shall neither delete, modify, nor supplement the printed matter on the Bid Forms nor make substitutions thereon. USE OF BLACK OR BLUE INK, A TYPEWRITER, OR

ELECTRONIC FORMS WITH COMPUTER-FILLABLE FORM FIELDS (IF PROVIDED BY THE 13 SECTION 00200

INSTRUCTIONS TO BIDDERS
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INSTRUCTIONS TO BIDDERS
CITY) IS REQUIRED. Deviations in the bid form may result in the bid being deemed nonresponsive.

8. MODIFICATIONS OF BIDS
Each Bidder shall submit its Bid in strict conformity with the requirements of the Contract Documents. Unauthorized additions, modifications, revisions, conditions, limitations, exclusions or provisions attached to a Bid may render it non-responsive and may cause its rejection. Bidders shall neither delete, modify, nor supplement the printed matter on the Bid Forms, nor make substitutions thereon. Oral, telephonic and electronic modifications will not be considered, unless the Notice Inviting Bids authorizes the submission of electronic bids and modifications thereto and such modifications are made in accordance with the Notice Inviting Bids.

9. DESIGNATION OF SUBCONTRACTORS
Pursuant to State law, the Bidders must designate the name, license number, and location of each subcontractor who will perform work or render services for the Bidder in an amount that exceeds one half of one percent (1/2%) of the Bidder’s Total Bid Price, or $10,000 if the work involves streets or highways, whichever is greater as well as the portion of work each such subcontractor will perform on the form provided herein by City. No additional time will be provided to bidders to submit any of the requested information in the Designation of Subcontractor form.

The successful bidder will be required to self-perform at least over 50% of the work.

In addition to submitting the List of Subcontractors form with its bid submission, each bidder shall, within 24 hours of the bid submission deadline, provide the City with a list of bid items that correspond to the portion of work listed for each designated subcontractor. Failure to provide this information in satisfactory form within the time prescribed may be cause for the City to deem the Bid non-responsive and the City may reject the Bid.

10. LICENSING REQUIREMENTS
Pursuant to Section 7028.15 of the Business and Professions Code and Section 3300 of the Public Contract Code, all bidders must possess proper licenses for performance of this Contract.

Subcontractors must possess the appropriate licenses for each specialty subcontracted. Pursuant to Section 7028.5 of the Business and Professions Code, City shall consider any bid submitted by a contractor not currently licensed in accordance with state law and pursuant to the requirements found in the Contract Documents to be non-responsive, and City shall reject the Bid. City shall have the right to request, and Bidders shall provide within five (5) calendar days, evidence satisfactory to City of all valid license(s) currently held by that Bidder and each of the Bidder’s subcontractors, before awarding the Contract.

The Contractor and all subcontractors must also obtain a valid City of San Clemente Business License and maintain a valid City Business License during the entire time that work is being performed under the contract. Information about obtaining a City business license is available via Internet at www.san-clemente.org/i-am-a-/business/business-license, by email to [email protected] or phone call to (949) 361-6166. Evidence of a valid City business license must be provided at the time specified in Section 19 of these instructions. 14 SECTION 00200

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INSTRUCTIONS TO BIDDERS

11. SIGNING OF BIDS
All Bids submitted shall be executed by the Bidder or its authorized representative. Bidders may be asked to provide evidence in the form of an authenticated resolution of its Board of Directors or a Power of Attorney evidencing the capacity of the person signing the Bid to bind the Bidder to each Bid and to any Contract arising therefrom.

If a Bidder is a joint venture or partnership, it may be asked to submit an authenticated Power of Attorney executed by each joint venture or partner appointing and designating one of the joint ventures or partners as a management sponsor to execute the Bid on behalf of Bidder. Only that joint venture or partner shall execute the Bid. The Power of Attorney shall also: (1) authorize that particular joint venture or partner to act for and bind Bidder in all matters relating to the Bid; and (2) provide that each venture or partner shall be jointly and severally liable for any and all of the duties and obligations of Bidder assumed under the Bid and under any Contract arising therefrom.

The Bid shall be executed by the designated joint venture or partner on behalf of the joint venture or partnership in its legal name.

12. BID GUARANTEE (SECURITY)
Each bid shall be accompanied by security in the form of: (a) cash; (b) a certified check made payable to City; (c) a cashier’s check made payable to City; or (d) a bid bond payable to City executed by the bidder as principal and surety as obligor in an amount not less than 10% of the maximum amount of the bid. Personal sureties and unregistered surety companies are unacceptable. All certified and cashier’s checks must be drawn on a responsible bank doing business in the United States and shall be made payable to The City of San Clemente. The surety insurer shall be California admitted surety insurer, as defined in Code of Civil Procedure Section 995.120. The bid security shall be given as a guarantee that the bidder shall execute the Contract if it be awarded to the bidder, shall provide the payment and performance bonds and insurance certificates and endorsements as required herein within ten (10) calendar days after notification of the award of the Contract to the bidder. Failure to provide the required documents may result in forfeiture of the bidder’s bid deposit or bond to City and City may award the Contract to the next lowest responsive, responsible bidder, or may call for new bids.

For electronic submittal of bids, the bid security must be received at the City of San Clemente Public Works office, 910 Calle Negocio, San Clemente, CA 92673 no later than the bid opening date and time. The bid security must be submitted in a sealed envelope bearing the name and address of the bidder, and the outside of the envelope must read as follows:

OFFICIAL BID SECURITY - DO NOT OPEN
Project Name: PARK MONUMENT SIGN REPLACEMENT PROGRAM, PROJECT NO. 29103 – August 2023.

Bid Opening Date: Tuesday, August 31, 2023.
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INSTRUCTIONS TO BIDDERS
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INSTRUCTIONS TO BIDDERS

13. SUBMISSION OF SEALED BIDS
Bids will only be received electronically through the City’s PlanetBids System Vendor Portal website at www.san-clemente.org/vendorbids. Bids will not be accepted after the specified Bid Opening date and time. The Bidder shall have the sole exclusive responsibility for ensuring that a Bid is received by the specified Bid Opening date and time. For technical support with the electronic bidding system, please click the red question mark from any PlanetBids screen to be directed to the technical support help desk.

14. DELIVERY AND OPENING OF BIDS
Bids will only be received electronically through the City’s PlanetBids System Vendor Portal website at www.san-clemente.org/vendorbids. Bids will not be accepted after the specified Bid Opening date and time. The Bidder shall have the sole exclusive responsibility for ensuring that a Bid is received by the specified Bid Opening date and time. For technical support with the electronic bidding system, please click the red question mark from any PlanetBids screen to be directed to the technical support help desk.

15. WITHDRAWAL OF BID
Any Bidder may personally withdraw his Bid from the City’s PlanetBids system prior to the bid opening date and time stated in the Notice Inviting Bids. Any request to withdraw a bid after bid opening shall meet all requirements of Public Contract Code section 5100 et seq. and must be submitted in writing within five (5) working days, excluding Saturdays, Sundays and State holidays, specifying in detail the mistake.

16. BASIS OF AWARD; BALANCED BIDS
City shall award the Contract to the lowest responsive, responsible Bidder submitting a responsive Bid. City may reject any Bid which, in its opinion when compared to other bids received or to City’s internal estimates, does not accurately reflect the cost to perform the Work. City may reject as non-responsive any bid which unevenly weights or allocates costs, including but not limited to overhead and profit to one or more particular bid items.

17. DISQUALIFICATION OF BIDDERS; INTEREST IN MORE THAN ONE BID No bidder shall be allowed to make, submit or be interested in more than one bid. However, a person, firm, corporation or other entity that has submitted a sub proposal to a bidder, or that has quoted prices of materials to a bidder, is not thereby disqualified from submitting a sub proposal or quoting prices to other bidders submitting a bid to City. No person, firm, corporation, or other entity may submit sub proposal to a bidder, or quote prices of materials to a bidder, when also submitting a prime bid on the same Project.

18. INSURANCE REQUIREMENTS
The successful bidder shall procure the insurance in the form and in the amount specified in the Contract Documents.
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INSTRUCTIONS TO BIDDERS

19. AWARD PROCESS
Once all Bids are opened and reviewed to determine the lowest responsive and responsible Bidder, City Council may award the contract. The apparent successful Bidder should begin to prepare the following documents: (1) the Performance Bond; (2) the Payment Bond; and (3) the required insurance certificates and endorsements. Once City notifies the Bidder of the award, the Bidder will have ten (10) consecutive calendar days from the date of this notification to execute the Contract and supply City with all of the required documents and certifications. The City will issue a Notice to Proceed on or after the pre-construction meeting.

20. FILING OF BID PROTESTS
Bidders may file a “protest” of a Bid with City’s Public Works Director / City Engineer. In order for a Bidder’s protest to be considered valid, the protest must:

A. Be filed in writing no later than 5:00 p.m. on the third (3rd) business day after the bid opening date;
B. Clearly identify the specific irregularity or accusation; C. Specify, in detail, the grounds of the protest and the facts supporting the protest; and
D. Include all relevant, supporting documentation with the protest at time of filing.

E. Include verification that the party filing the protest has concurrently transmitted a copy of the protest to the apparent low bidder.

F. Be signed and submitted under penalty of perjury under the laws of the State of California.

If the protest does not comply with each of these requirements, it may be rejected without further review.

If the protest is valid, the City will review the basis of the protest and relevant information prior to formal award of the bid. The City will not be required to hold an administrative hearing to consider a timely protest, but may do so at its sole option, or if otherwise legally required. The City has the sole authority to issue a final determination on all bid protests.

The procedure and time limits set forth in this section are mandatory and are the sole and exclusive remedy in the event of a bid protest. Failure to comply with these procedures shall constitute a failure to exhaust administrative remedies and a waiver of any right to further pursue the bid protest, including filing of a challenge of the award pursuant to the California Public Contract Code, filing of a claim pursuant to the California Government Code, or filing of any other legal proceedings.
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INSTRUCTIONS TO BIDDERS
Nothing in this section shall be construed as a waiver of the City’s right to reject any and all bids, to award any or all individual part/item of the bid, and to waive any informalities, irregularities or technical defects in such bids.

21. WORKERS COMPENSATION
Each bidder shall submit the Contractor’s Certificate Regarding Workers’ Compensation form.

22. SUBSTITUTION OF SECURITY
The Contract Documents call for monthly progress payments based upon the percentage of the work completed. The City will retain five percent (5%) of each progress payment as provided by the Contract Documents. At the request and expense of the successful Bidder, the City will substitute securities for the amount so retained in accordance with Public Contract Code Section 22300.

23. PREVAILING WAGES
City has obtained from the Director of the Department of Industrial Relations the general prevailing rate of per diem wages in the locality in which this work is to be performed for each craft or type of worker needed to execute the Contract. These rates are on file and available at the City of San Clemente Public Works Department Office at 910 Calle Negocio, San Clemente, CA 92673 or may be obtained online at http://www.dir.ca.gov/dlsr. Bidders are advised that a copy of these rates must be posted by the successful Bidder at the job site(s).

24. DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS
In accordance with the provisions of the Labor Code, contractors or subcontractors may not perform work on a public works project with a subcontractor who is ineligible to perform work on a public project pursuant to Section 1777.1 or Section 1777.7 of the Labor Code. Any contract on a public works project entered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract. Any public money that is paid to a debarred subcontractor by the Contractor for the Project shall be returned to City. The Contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the Project.

25. IRAN CONTRACTING ACT CERTIFICATION
For bids of one million dollars ($1,000,000) or more, each bidder shall submit the certification required by the Iran Contracting Act of 2010, Public Contract Code section 2200 et seq. as provided with the Bid Documents.

26. PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION
Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations. No bid will be accepted nor any contract 18 SECTION 00200

INSTRUCTIONS TO BIDDERS
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INSTRUCTIONS TO BIDDERS
entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work. If awarded a Contract, the Bidder and its subcontractors, of any tier, shall maintain active registration with the Department of Industrial Relations for the duration of the Project. To this end, Bidder shall sign and submit with its Bid the Public Works Contractor Registration Certification on the form provided, attesting to the facts contained therein. Failure to submit this form may render the Bid non-responsive. In addition, each Bidder shall provide the registration number for each listed subcontractor in the space provided in the Designation of Subcontractors Form.

27. PERFORMANCE BOND AND PAYMENT BOND REQUIREMENTS
Within the time specified in the Contract Documents, the Bidder to whom a Contract is awarded shall deliver to City four identical counterparts of the Performance Bond and Payment Bond in the form supplied by City and included in the Contract Documents. Failure to do so may, in the sole discretion of City, result in the forfeiture of the Bid Guarantee. The surety supplying the bond must be an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, authorized to do business as such in the State of California and satisfactory to City. The Performance Bond and the Payment Bond shall be for one hundred percent (100%) of the Total Bid Price.

28. REQUEST FOR SUBSTITUTIONS
The successful bidder shall comply with the substitution request procedures set forth in the Bid and Contract Documents. Any deadlines for substitution requests that occur prior to the bid opening date are set forth in the Special Conditions.

29. SALES AND OTHER APPLICABLE TAXES, PERMITS, LICENSES AND FEES Contractor and its subcontractors performing work under this Contract will be required to pay California sales tax and other applicable taxes, and to pay for permits, licenses and fees required by the agencies with authority in the jurisdiction in which the work will be located, unless otherwise expressly provided by the Contract Documents.

30. EXECUTION OF CONTRACT
As required herein the Bidder to whom an award is made shall execute the Contract in the amount determined by the Contract Documents. City may require appropriate evidence that the persons executing the Contract are duly empowered to do so.

END OF INSTRUCTIONS TO BIDDERS
19 13
SECTION 00400

BID FORM
SECTION 00400

BID FORM
NAME OF BIDDER:

The undersigned, hereby declare that we have carefully examined the location of the proposed Work, and have read and examined the Contract Documents, including all plans, specifications, and all addenda, if any, for the following Project:

PARK MONUMENT SIGN REPLACEMENT PROGRAM, PROJECT No. 29103 – August 2023 We hereby propose to furnish all labor, materials, equipment, tools, transportation, and services, and to discharge all duties and obligations necessary and required to perform and complete the Project for the following TOTAL BID PRICE:

BASE BID SCHEDULE

SCHEDULE FOR MARBLEHEAD PARK AND MAX BERG PLAZA PARK MONUMENT SIGNS Bid
Item
No.

Bid Item Description Unit of
Measure
Est.

Qty
Unit
Price
Total Item Cost
1 Mobilization LS 1
2 Existing concrete pad Demolition,
Removal and Hauling
LS 1
3 Excavation CY 11
4 Backfill CY 4.8
5 Masonry SF 92
6 Concrete CY 4.0
7 Reinforcing Steel LB 800.0
8 Stucco SF 200
9 Lettering LS 1
10 Brick Veneer LS 1
In case of discrepancy between the unit price and the item cost set forth for a unit basis item, the unit price shall prevail and, shall be utilized as the basis for determining the lowest responsive, responsible bidder. However, if the amount set forth as a unit price is ambiguous, unintelligible 20 SECTION 00400

BID FORM
14 SECTION 00400

BID FORM
or uncertain for any cause, or is omitted, or is the same amount as the entry in the “Item Cost” column, then the amount set forth in the “Item Cost” column for the item shall prevail and shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price.

If any of the above discrepancies exist, the City may recalculate the bid price on the basis of the unit price and the bidder agrees to be bound by such recalculation.

It is understood that the quantities shown for the unit price items are approximate only and subject to increase or decrease, being stated only for the purpose of comparing bids and fixing the amount of surety bonds, and that should the quantity of work on the unit price basis be increased, the undersigned Bidder will perform the additional work at the unit price set out herein, and that should the quantity be decreased, payment is to be made on the actual quantity installed at such unit price, and the undersigned Bidder will make no claims for anticipated profits or additional compensation for any increase or decrease in the quantity. It is further understood that actual quantities on the unit price items will be determined upon completion of the work covered by the Contract.

Final payment shall be determined by the Engineer from measured quantities of work performed based upon the unit price.

TOTAL BID PRICE (BASED ON BASE BID SCHEDULE):
$ ________________________________________
Total Base Bid Price in Numbers
__________________________________________________________________________ Total Base Bid Price in Written Form
In case of discrepancy between the written price and the numerical price, the written price shall prevail. In case of a discrepancy between the electronic bid form in the City’s Planet Bids system (if used) and this completed bid form, the signed hardcopy bid form (or scanned signed form uploaded to the City’s Planet Bids system, shall prevail.

The undersigned agrees that this Bid Form constitutes a firm offer to City which cannot be withdrawn for the number of calendar days indicated in the Notice Inviting Bids from the bid opening, or until a Contract for the Work is fully executed by City and a third party, whichever is earlier.

The Contract duration shall commence on the date stated in City’s Notice to Proceed, and shall be completed by the Contractor in the time specified in the Contract Documents. In no case shall the Contractor commence construction prior to the date stated in City’s Notice to Proceed.

Bidder certifies that it is licensed in accordance with the law providing for the registration of Contractors, License No. _________, Expiration Date _________, class of license _______. If the bidder is a joint venture, each member of the joint venture must include the above information.

The undersigned acknowledges receipt, understanding and full consideration of the following addenda to the Contract Documents.
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BID FORM
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BID FORM
Addenda No. _______________________
Addenda No. _______________________
Addenda No. _______________________
Bidder has attached the following:

1. The completed Contractor’s Certificate Regarding Workers’ Compensation form.

2. The required bid security in the amount of not less than 10% of the Total Bid Price.

3. The fully executed Non-collusion Declaration form.

4. The completed Contractor Information and Experience form.

5. The completed List of Subcontractors form.

6. The completed Iran Contracting Act Certification form (for bids of $1,000,000 or more).

7. The completed Public Works Contractor Registration Certification form.

I hereby certify under penalty of perjury under the laws of the State of California, that all of the information submitted in connection with this Bid and all of the representations made herein, including Contractor’s license number and expiration date, are true and correct. I further certify that the signatory below is authorized to submit this Bid and bind the Bidder to the terms of these Contract Documents.

Name of Bidder
Signature
Name
Title
Dated

END OF BID FORM
22 16
SECTION 00405
WORKER’S COMPENSATION INSURANCE CERTIFICATION
SECTION 00405
WORKER’S COMPENSATION INSURANCE CERTIFICATION

WORKERS' COMPENSATION DECLARATION
I hereby affirm under penalty of perjury one of the following declarations:
(ONE OF THE BOXES BELOW MUST BE CHECKED)
I have and will maintain a certificate of consent from the California Labor Commission to self-insure for workers' compensation, as provided for by Section 3700 of the Labor Code, for the performance of the work to be performed under this contract.

I have and will maintain workers' compensation insurance, as required by Section 3700 of the Labor Code, for the performance of the work to be performed under this contract. My workers' compensation insurance carrier and policy number are:

Carrier____________________________________________________ Policy Number______________________________________________ I certify that, in the performance of the work under this Agreement, I shall not employ any person in any manner so as to become subject to the workers' compensation laws of California, and I hereby agree to indemnify, defend, and hold harmless the City of San Clemente and all of its officials, employees, and agents from and against any and all claims, liabilities, and losses relating to personal injury or death, economic losses, and property damage arising out of my failure to provide such worker’s compensation insurance. I further agree that, if I should become subject to the workers' compensation provisions of Section 3700 of the Labor Code, I shall forthwith comply with those provisions.

WARNING: FAILURE TO SECURE WORKERS’ COMPENSATION

COVERAGE IS UNLAWFUL, AND SHALL SUBJECT AN EMPLOYER TO

CRIMINAL PENALTIES AND CIVIL FINES UP TO ONE HUNDRED THOUSAND DOLLARS ($100,000), IN ADDITION TO THE COST OF COMPENSATION, DAMAGES AS PROVIDED FOR IN SECTION 3706 OF THE LABOR CODE, INTEREST, AND ATTORNEY’S FEES.
23 n
□
□
SECTION 00405
WORKER’S COMPENSATION INSURANCE CERTIFICATION
17 SECTION 00405
WORKER’S COMPENSATION INSURANCE CERTIFICATION
Dated: ________________________, 20____
________________________________
Consultant
By: ________________________________
________________________________
Title
________________________________
Address
________________________________
24 18
SECTION 00410

BID BOND
SECTION 00410

BID BOND
The makers of this bond are , as Principal, and
, as Surety and are held and firmly bound
unto the City of San Clemente, hereinafter called City, in the penal sum of TEN PERCENT (10%) OF THE TOTAL BID PRICE of the Principal submitted to City for the work described below, for the payment of which sum in lawful money of the United States, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the Principal has submitted the accompanying bid dated , 20___ for the PARK MONUMENT SIGN REPLACEMENT PROGRAM, PROJECT No. 29103.

If the Principal does not withdraw its bid within the time specified in the Contract Documents; and if the Principal is awarded the Contract and provides all documents to City as required by the Contract Documents; then this obligation shall be null and void. Otherwise, this bond will remain in full force and effect.

Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents shall in affect its obligation under this bond, and Surety does hereby waive notice of any such changes.

In the event a lawsuit is brought upon this bond by City and judgment is recovered, the Surety shall pay all litigation expenses incurred by City in such suit, including reasonable attorneys’ fees, court costs, expert witness fees and expenses.

IN WITNESS WHEREOF, the above-bound parties have executed this instrument under their several seals this day of , 20____, the name and corporate seal of each corporation.
(Corporate Seal)
Contractor/ Principal
By
Title
(Corporate Seal)
Surety
By
Attorney-in-Fact
25 SECTION 00410

BID BOND
19 SECTION 00410

BID BOND
(Attach Attorney-in-Fact Certificate) Title
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA
COUNTY OF ______________
On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT  Individual
 Corporate Officer
Title(s) Title or Type of Document
 Partner(s)  Limited
 General Number of Pages
 Attorney-In-Fact
 Trustee(s)
 Guardian/Conservator Date of Document
 Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
26 55452.01510\32905704.2
28 SECTION 00440

LIST OF SUBCONTRACTORS FORM
SECTION 00440

LIST OF SUBCONTRACTORS FORM
In compliance with the Subletting and Subcontracting Fair Practices Act of the Public Contract Code of the State of California, each bidder shall set forth below: (a) the name and the location of the place of business, (b) the California contractor license number and DIR registration number, and (c) the portion of the work which will be done by each subcontractor who will perform work or labor or render service to the Contractor in or about the construction of the work in an amount in excess of one-half of one percent (1/2%) of the Contractor’s Total Bid Price. Notwithstanding the foregoing, if the work involves streets and highways, then the Contractor shall list each subcontractor who will perform work or labor or render service to Contractor in or about the work in an amount in excess of one-half of one percent (1/2%) of the Contractor’s Total Bid Price or $10,000, whichever is greater. No additional time shall be granted to provide the below requested information.

If no subcontractor is specified, for a portion of the work, or if more than one subcontractor is specified for the same portion of Work, then the Contractor shall be deemed to have agreed that it is fully qualified to perform that Work, and that it shall perform that portion itself. The Prime Contractor is required to complete at least over 50% of the contract value with its own forces.

Work to be done
by
Subcontractor Subcontractor
Location of
Business
CSLB Contractor
License No.

DIR Registration
Number
% of the
Work
27 SECTION 00440

LIST OF SUBCONTRACTORS FORM
55452.01510\32905704.2
29 SECTION 00440

LIST OF SUBCONTRACTORS FORM
Work to be done
by
Subcontractor Subcontractor
Location of
Business
CSLB Contractor
License No.

DIR Registration
Number
% of the
Work
28 SECTION 00440

LIST OF SUBCONTRACTORS FORM
55452.01510\32905704.2
30 SECTION 00440

LIST OF SUBCONTRACTORS FORM
Work to be done
by
Subcontractor Subcontractor
Location of
Business
CSLB Contractor
License No.

DIR Registration
Number
% of the
Work
In addition to submitting this Designation of Subcontractor form with its bid submission, each bidder shall, within 24 hours of the bid submission deadline, provide the City with a list of bid items that correspond to the portion of work listed for each designated subcontractor. Failure to provide this information within the time prescribed may be cause for the City to deem the Bid non-responsive and the City may reject the Bid.

Name of Bidder
Signature
Name
Title
Dated

END OF LIST OF SUBCONTRACTORS FORM
29 21
SECTION 00430

CONTRACTOR INFORMATION AND EXPERIENCE FORM
SECTION 00430

CONTRACTOR INFORMATION AND EXPERIENCE FORM
A. INFORMATION ABOUT BIDDER
**Failure to complete all information may render your bid nonresponsive - indicate not applicable (“N/A”) where appropriate.**
NOTE: Where Bidder is a joint venture, pages shall be duplicated and information provided for all parties to the joint venture.

1.0 Name of Bidder: ___________________________________________

2.0 Type, if Entity: ___________________________________________

3.0 Bidder Address: ___________________________________________ _____________________________________________________________ _____________________________________________________________ ____________________________________________________________ Facsimile Number Telephone Number
Email Address_______________________________________
Website Address

4.0 How many years has Bidder’s organization been in business as a Contractor? _______

5.0 How many years has Bidder’s organization been in business under its present name? ________________________

5.1 Under what other or former names has Bidder’s organization operated?:_______________________________________________

6.0 If Bidder’s organization is a corporation, answer the following:

6.1 Date of Incorporation: ________________________________

6.2 State of Incorporation: ________________________________

6.3 President’s/CEO Name: ________________________________

6.4 Vice President’s Name(s): ________________________________

6.5 Secretary’s Name: ________________________________

6.6 Treasurer’s Name: ________________________________

7.0 If an individual or a partnership, answer the following:
30 SECTION 00430

CONTRACTOR INFORMATION AND EXPERIENCE FORM
22 SECTION 00430

CONTRACTOR INFORMATION AND EXPERIENCE FORM

7.1 Date of Organization: ____________________________________

7.2 Name and address of all partners (state whether general or limited partnership):
__________________________________________________________ __________________________________________________________ __________________________________________________________

8.0 If other than a corporation or partnership, describe organization and name principals:
___________________________________________________________ ___________________________________________________________

9.0 List other states in which Bidder’s organization is legally qualified to do business. ___________________________________________________________ ___________________________________________________________ __________________________________________________________

10.0 What type of work does the Bidder normally perform with its own forces? ___________________________________________________________ ___________________________________________________________ __________________________________________________________

11.0 Has Bidder ever failed to complete any work awarded to it? If so, note when, where, and why:
___________________________________________________________ ___________________________________________________________ __________________________________________________________

12.0 Has the Bidder ever been in default, debarred or suspended in any way? If so, note when and why:
___________________________________________________________ ___________________________________________________________ __________________________________________________________

13.0 Within the last five years, has any officer or partner of Bidder’s organization ever been an officer or partner of another organization when it failed to complete a contract? If so, attach a separate sheet of explanation:
___________________________________________________________ ___________________________________________________________ __________________________________________________________

14.0 List Trade References (Materials Suppliers, Vendors, Union Representatives, etc.:
___________________________________________________________ ___________________________________________________________ __________________________________________________________ ___________________________________________________________ ___________________________________________________________ __________________________________________________________ 31 SECTION 00430

CONTRACTOR INFORMATION AND EXPERIENCE FORM
23 SECTION 00430

CONTRACTOR INFORMATION AND EXPERIENCE FORM

15.0 List Bank References (Bank and Branch Address):
___________________________________________________________ ___________________________________________________________ __________________________________________________________

16.0 Name of Bonding Company and Name and Address, email address and phone number of Agent:
___________________________________________________________ ___________________________________________________________ __________________________________________________________ 32 SECTION 00430

CONTRACTOR INFORMATION AND EXPERIENCE FORM
24 SECTION 00430

CONTRACTOR INFORMATION AND EXPERIENCE FORM
B. LIST OF CURRENT PROJECTS (BACKLOG)
**Duplicate Page if needed for listing additional current projects.** Project and
Client Contact
Person and
Phone Number
Description of
Bidder’s Work
Completion Date Cost of
Bidder’s Work
Amounted
Bonded
33 SECTION 00430

CONTRACTOR INFORMATION AND EXPERIENCE FORM
25 SECTION 00430

CONTRACTOR INFORMATION AND EXPERIENCE FORM
C. LIST OF COMPLETED PROJECTS IN THE LAST THREE YEARS
**Duplicate Page if needed for listing additional completed projects.** Please include only those projects which are similar enough to demonstrate Bidder’s ability to perform the required Work.

Client Description of Bidder’s
Work
Period of
Performance
Cost of
Bidder’s Work
Contact Name &
Phone
34 SECTION 00430

CONTRACTOR INFORMATION AND EXPERIENCE FORM
26 SECTION 00430

CONTRACTOR INFORMATION AND EXPERIENCE FORM
D. EXPERIENCE AND TECHNICAL QUALIFICATIONS QUESTIONNAIRE Personnel:

The Bidder shall identify the key personnel to be assigned to this project in a management, construction supervision or engineering capacity.

1. List each person’s job title, name and percent of time to be allocated to this project:

2. Summarize each person’s specialized education:

3. List each person’s years of construction experience relevant to the project:

4. Summarize such experience:

Bidder agrees that any personnel named in this Bid will remain on this Project until completion of all relevant Work, unless substituted by personnel of equivalent experience and qualifications approved in advance by City.
35 SECTION 00430

CONTRACTOR INFORMATION AND EXPERIENCE FORM
27 SECTION 00430

CONTRACTOR INFORMATION AND EXPERIENCE FORM
Additional Bidder’s Statements:

If the Bidder feels that there is additional information which has not been included in the questionnaire above, and which would contribute to the qualification review, it may add that information in a statement here or on an attached sheet, appropriately marked:

E. VERIFICATION AND EXECUTION
These Bid Forms shall be executed only by a duly authorized official of the Bidder:

I declare under penalty of perjury under the laws of the State of California that the foregoing information is true and correct:

Name of Bidder
Signature
Name
Title
Dated

END OF CONTRACTOR INFORMATION AND EXPERIENCE FORM
36 20
SECTION 00420

NON-COLLUSION DECLARATION
SECTION 00420

NON-COLLUSION DECLARATION
The undersigned declares:

I am the ______________ of _________________, the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham.

The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true.

The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on ____________________[date], at ___________________[city], ___________________[state].

Name of Bidder
Signature
Name
Title
Dated

END OF NON-COLLUSION DECLARATION
37 55452.01510\32905704.2
31 SECTION 00450

IRAN CONTRACTING ACT CERTIFICATION
SECTION 00450

IRAN CONTRACTING ACT CERTIFICATION
MUST BE SUBMITTED WITH BID PROPOSAL IF BID AMOUNT IS $1,000,000 OR MORE (Public Contract Code Section 2200 et seq.)
As required by California Public Contract Code Section 2204, the Contractor certifies subject to penalty for perjury that the option checked below relating to the Contractor's status in regard to the Iran Contracting Act of 2010 (Public Contract Code Section 2200 et seq.) is true and correct:
□ The Contractor is not:
(i) identified on the current list of persons and entities engaging in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203; or
(ii) a financial institution that extends, for 45 days or more, credit in the amount of $20,000,000 or more to any other person or entity identified on the current list of persons and entities engaging in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203, if that person or entity uses or will use the credit to provide goods or services in the energy sector in Iran. □ The City has exempted the Contractor from the requirements of the Iran Contracting Act of 2010 after making a public finding that, absent the exemption, the City will be unable to obtain the goods and/or services to be provided pursuant to the Contract. Documentation demonstrating the City’s exemption approval is attached.

Signed:

Titled:

Firm:

Date:

Note: In accordance with Public Contract Code Section 2205, false certification of this form shall be reported to the California Attorney General and may result in civil penalties equal to the greater of $250,000 or twice the Contract amount, termination of the Contract and/or ineligibility to bid on contracts for three years.

END OF IRAN CONTRACTING ACT CERTIFICATION
38 55452.01510\32905704.2
32 SECTION 00460

PUBLIC WORKS CONTRACTOR REGISTRATION

CERTIFICATION
SECTION 00460

PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION
Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations. See http://www.dir.ca.gov/PublicWorks/PublicWorks.html for additional information.

No bid will be accepted nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work.

Bidder hereby certifies that it is aware of the registration requirements set forth in Labor Code sections 1725.5 and 1771.1 and is currently registered as a contractor with the Department of Industrial Relations.

Name of Bidder:

DIR Registration Number:

Bidder further acknowledges:

1. Bidder shall maintain a current DIR registration for the duration of the project.

2. Bidder shall include the requirements of Labor Code sections 1725.5 and 1771.1 in its contract with subcontractors and ensure that all subcontractors are registered at the time of bid opening and maintain registration status for the duration of the project.

3. Failure to submit this form or comply with any of the above requirements may result in a finding that the bid is non-responsive.

Name of Bidder
Signature
Name
Title
Dated

END OF PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION 39 55452.01510\32905704.2
37 SECTION 00610

PERFORMANCE BOND
SECTION 00610

PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS:

THAT WHEREAS, the City of San Clemente (hereinafter referred to as “City”) has awarded to ____________________________________________________, (hereinafter referred to as the “Contractor”) an agreement for PARK MONUMENT SIGN REPLACEMENT PROGRAM, PROJECT NO. 29103 – August 2023 (hereinafter referred to as the “Project”).

WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract Documents for the Project dated ________________, (hereinafter referred to as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and
WHEREAS, the Contractor is required by said Contract Documents to perform the terms thereof and to furnish a bond for the faithful performance of said Contract Documents.

NOW, THEREFORE, we, _______________________________________________________, the undersigned Contractor and __________________________________________as Surety, a corporation organized and duly authorized to transact business under the laws of the State of California, are held and firmly bound unto the City in the sum of__________________________ DOLLARS and ____CENTS ($_________________________), said sum being not less than one hundred percent (100%) of the total amount of the Contract, for which amount well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill all obligations including, if provided as part of the Contract Documents, the one-year guarantee of all materials and workmanship; and shall indemnify and save harmless the City, its officers and agents, as stipulated in said Contract Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for in the Contract Documents, the guarantee obligation shall hold good for a period of one (1) year after the acceptance of the work by City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage resulting from or caused by defective materials or faulty workmanship the above obligation in penal sum thereof shall remain in full force and effect. However, anything in this paragraph to the contrary notwithstanding, the obligations of Surety hereunder shall continue so long as any obligation of Contractor remains. Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under the Contract Documents, law or equity, including, but not limited to, California Code of Civil Procedure section 337.15. 40 SECTION 00610

PERFORMANCE BOND
55452.01510\32905704.2
38 SECTION 00610

PERFORMANCE BOND
Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option:
(1) Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or
(2) Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a contract between such bidder, the Surety and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract Documents and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents. (3) Permit the City to complete the Project in any manner consistent with California law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract Documents and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents.

Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor.

Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection to Contractor’s further participation in the completion of the Project.

The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project and the provisions of Section 2819 and 2845 of the California Civil Code. Without limiting the foregoing, such changes, extensions of time and alterations or additions shall include, but are not limited to, changes or alterations to the Contract Documents (including, without limitation, an increase in the total dollar amount of the Contract Documents), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor.

IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of __________________________, 20___.
41 SECTION 00610

PERFORMANCE BOND
55452.01510\32905704.2
39 SECTION 00610

PERFORMANCE BOND

CONTRACTOR/PRINCIPAL
(Corporate Seal of Contractor/ _________________________________________ Principal, if a Corporation) Name of Contractor/Principal (Type or Print) By: ___________________________________
Name (Signature)
___________________________________
Name (Type or Print)
___________________________________
Title (Type or Print)
SURETY
(Seal of Surety) _________________________________________ Name of Surety (Type or Print)
By:____________________________________
Attorney-In-Fact
Signatures of those signing for the Contractor and Surety must be notarized and evidence of corporate authority attached.

The rate of premium on this bond is ____________ per thousand. The total amount of premium charges, $_______________________________.
(The above must be filled in by corporate attorney.)

THIS IS A REQUIRED FORM
Any claims under this bond may be addressed to:
(Name and Address of Surety) ___________________________________________ ___________________________________________
___________________________________________
(Name and Address of Agent or ___________________________________________ Representative for service of ___________________________________________ process in California, if different ___________________________________________ from above)
(Telephone number of Surety and ___________________________________________ Agent or Representative for service ___________________________________________ of process in California) ___________________________________________ 42 SECTION 00610

PERFORMANCE BOND
55452.01510\32905704.2
40 SECTION 00610

PERFORMANCE BOND
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
NOTE: A copy of the Power-of-Attorney to local representatives of the bonding company must be attached hereto.

END OF PERFORMANCE BOND FORM
43 55452.01510\32905704.2
41 SECTION 00620

PAYMENT BOND
SECTION 00620

PAYMENT BOND
KNOW ALL MEN BY THESE PRESENTS That
WHEREAS, the City of San Clemente (hereinafter designated as the “City”), by action taken or a resolution passed ___________ , 20____ has awarded to ______________________________ ______________________________ hereinafter designated as the “Principal,” a contract for the work described as follows PARK MONUMENT SIGN REPLACEMENT PROGRAM, PROJECT NO. 29103 – August 2023 (the “Project”); and
WHEREAS, the work to be performed by the Principal is more particularly set forth in the Contract Documents for the Project dated ________________, (hereinafter referred to as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and
WHEREAS, said Principal is required to furnish a bond in connection with said Contract Documents; providing that if said Principal or any of its Subcontractors shall fail to pay for any materials, provisions, provender, equipment, or other supplies used in, upon, for or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Code or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of said Principal and its Subcontractors with respect to such work or labor, the Surety on this bond will pay for the same to the extent hereinafter set forth.

NOW THEREFORE, we, the Principal and __________________________________________ as Surety, are held and firmly bound unto the City in the penal sum of _ DOLLARS and
CENTS ($_________________________) lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH that if said Principal, his or its subcontractors, heirs, executors, administrators, successors or assigns, shall fail to pay any of the persons named in Section 9100 of the Civil Code, fail to pay for any materials, provisions or other supplies, used in, upon, for or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the Contract Documents, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department or Franchise Tax Board from the wages of employees of the contractor and his subcontractors pursuant to Section 18663 of the Revenue and Taxation Code, with respect to such work and labor the Surety or Sureties will pay for the same, in an amount not exceeding the sum herein above specified, and also, in case suit is brought upon this bond, all litigation expenses incurred by the City in such suit, including reasonable attorneys’ fees, court costs, expert witness fees and investigation expenses.

This bond shall insure to the benefit of any of the persons named in Section 9100 of the Civil Code so as to give a right of action to such persons or their assigns in any suit brought upon this bond.
44 SECTION 00620

PAYMENT BOND
55452.01510\32905704.2
42 SECTION 00620

PAYMENT BOND
It is further stipulated and agreed that the Surety on this bond shall not be exonerated or released from the obligation of this bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any contract (including the Contract Documents), plans, specifications, or agreement pertaining or relating to any scheme or work of improvement herein above described, or pertaining or relating to the furnishing of labor, materials, or equipment therefore, nor by any change or modification of any terms of payment or extension of the time for any payment pertaining or relating to any scheme or work of improvement herein above described, nor by any rescission or attempted rescission or attempted rescission of the Contract Documents, agreement or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond, nor by any fraud practiced by any person other than the claimant seeking to recover on the bond and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is given, and under no circumstances shall Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the owner or City and original contractor or on the part of any obligee named in such bond, but the sole conditions of recovery shall be that claimant is a person described in Section 9100 of the Civil Code, and has not been paid the full amount of his claim and that Surety does hereby waive notice of any such change, extension of time, addition, alteration or modification herein mentioned.

Notwithstanding any other provision of this bond, it is expressly understood, acknowledged and agreed that it shall provide all of the protections required by California Civil Code Sections 9550 through 9566, including the specific coverage protections required by Section 9554.

REMAINDER OF PAGE LEFT INTENTIONALLY BLANK

SIGNATURES ON FOLLOWING PAGE
45 SECTION 00620

PAYMENT BOND
55452.01510\32905704.2
43 SECTION 00620

PAYMENT BOND
IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original thereof, have been duly executed by the Principal and Surety above named, on the _____ day of ______________________ 20______ the name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative pursuant to authority of its governing body.

PAYMENT BOND
55452.01510\32905704.2
44 SECTION 00620

PAYMENT BOND
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
NOTE: A copy of the Power-of-Attorney to local representatives of the bonding company must be attached hereto.

END OF PAYMENT BOND FORM
47 55452.01510\32905704.2
45 SECTION 00700

GENERAL CONDITIONS
SECTION 00700

GENERAL CONDITIONS
ARTICLE 1. DEFINITIONS
a. Acceptable, Acceptance or words of similar import shall be understood to be the acceptance of the Engineer and/or City.
b. Act of God is an earthquake in excess of a magnitude of 3.5 on the Richter scale and tidal waves.
c. Approval means written authorization by Engineer and/or City. d. Contract Documents includes all documents as stated in the Contract. e. City and Contractor are those stated in the Contract. The terms City and Owner may be used interchangeably.
f. Day shall mean working day unless otherwise specifically designated. g. Engineer shall mean the City Manager, or his or her designee, of the City, acting either directly or through properly authorized agents, such as agents acting within the scope of the particular duties entrusted to them. Also sometimes referred to as “City’s Representative” or “Representative” in the Contract Documents. h. Equal, Equivalent, Satisfactory, Directed, Designated, Selected, As Required and similar words shall mean the written approval, selection, satisfaction, direction, or similar action of the Engineer and/or City.
i. Indicated, Shown, Detailed, Noted, Scheduled or words of similar meaning shall mean that reference is made to the drawings, unless otherwise noted. It shall be understood that the direction, designation, selection, or similar import of the Engineer and/or City is intended, unless stated otherwise. j. Install means the complete installation of any item, equipment or material. k. Material shall include machinery, equipment, manufactured articles, or construction such as form work, fasteners, etc., and any other classes of material to be furnished in connection with the Contract. All materials shall be new unless specified otherwise.
l. Perform shall mean that the Contractor, at Contractor’s expense, shall take all actions necessary to complete The Work, including furnishing of necessary labor, tools, and equipment, and providing and installing Materials that are indicated, specified, or required to complete such performance.
m. Project is The Work planned by City as provided in the Contract Documents. 48 SECTION 00700

GENERAL CONDITIONS
55452.01510\32905704.2
46 SECTION 00700

GENERAL CONDITIONS
n. Provide shall include provide, complete in place, that is furnish, install, test and make ready for use.
o. Recyclable Waste Materials shall mean materials removed from the Project site which are required to be diverted to a recycling center rather than an area landfill.

Recyclable Waste Materials include but are not necessarily limited to asphalt, concrete, brick, concrete block, and rock.
p. Specifications means that portion of the Contract Documents consisting of the written requirements for materials, equipment, construction systems, standards and workmanship for the work. Except for Sections 1-8 of the Standard Specifications for Public Works Construction (“Greenbook”), Latest Edition, which are specifically excluded from incorporation into these Contract Documents, the Work shall be done in accordance with the Greenbook, including all current supplements, addenda, and revisions thereof, as well as other applicable standards which may be referenced in the Contract Documents. In the case of conflict between the Greenbook and the Contract Documents, the Contract Documents shall prevail.
q. The Work means the entire improvement planned by City pursuant to the Contract Documents.
r. Work means labor, equipment and materials incorporated in, or to be incorporated in the construction covered by the Contract Documents.

ARTICLE 2. CONTRACT DOCUMENTS
a. Intent of Contract Documents. The intent of the Contract Documents is to prescribe a complete work of improvement which Contractor shall perform or cause to be performed in a manner acceptable to the Engineer and in full compliance with all codes and the terms of this Agreement. Contractor shall complete a functional or operable improvement or facility, even though the Contract Documents may not specifically call out all items of work required for the Contractor to complete its tasks, incidental appurtenances, materials, and the like.

If any omissions are made of information necessary to carry out the full intent and meaning of the Contract Documents, Contractor shall immediately seek approval of the Engineer for furnishing detailed instructions. Further, prior to commencing performance of any work hereunder, Contractor shall cooperate with and assist the City to identify and make any refinements to the description and scope of the work that may be necessary to achieve City’s goals hereunder. In the event of any doubt or question arising regarding the true meaning of any of the Contract Documents or any portion thereof, reference shall be made to the Engineer whose decision thereon shall be final.
b. Interpretations. The Contract Documents are intended to be fully cooperative and to be complementary. If Contractor observes that any documents are in conflict, the Contractor shall promptly notify the Engineer in writing. In case of conflicts between the Contract Documents, the order of precedence shall be as follows:
1) Change Orders or Work Change Directives
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2) Addenda
3) Special Provisions (or Special Conditions)
4) Technical Specifications
5) Plans (Contract Drawings)
6) Contract
7) General Conditions
8) Instructions to Bidders
9) Notice Inviting Bids
10) Contractor’s Bid Forms
11) Greenbook Standard Specifications (Sections 1-8 Excluded) 12) Standard Plans
13) Reference Documents
With reference to the Drawings, the order of precedence shall be as follows:
1) Figures govern over scaled dimensions
2) Detail drawings govern over general drawings
3) Addenda or Change Order drawings govern over Contract Drawings 4) Contract Drawings govern over Standard Drawings
5) Contract Drawings govern over Shop Drawings
c. Conflicts in Contract Documents. Notwithstanding the orders of precedence established above, in the event of conflicts, the higher standard shall always apply. d. Organization of Contract Documents. Organization of the Contract Documents into divisions, sections, and articles, and arrangement of drawings shall not control the Contractor in dividing The Work among subcontractors or in establishing the extent of Work to be performed by any trade.

ARTICLE 3. CONTRACTS DOCUMENTS: COPIES & MAINTENANCE
Contractor will be furnished, free of charge, two (2) copies of the Contract Documents. Additional copies may be obtained at cost of reproduction.

Contractor shall maintain a clean, undamaged set of Contract Documents at the Project site. 50 SECTION 00700

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ARTICLE 4. DETAIL DRAWINGS AND INSTRUCTIONS
a. Examination of Contract Documents. Before commencing any portion of The Work, Contractor shall again carefully examine all applicable Contract Documents, the Project site and other information given to Contractor as to materials and methods of construction and other Project requirements. Contractor shall immediately notify the Engineer of any potential error, inconsistency, ambiguity, conflict or lack of detail or explanation. If Contractor performs, permits, or causes the performance of any Work which is in error, inconsistent or ambiguous, or not sufficiently detailed or explained, Contractor shall bear any and all resulting costs, including, without limitation, the cost of correction. In no case shall the Contractor or any subcontractor proceed with Work if uncertain as to the applicable requirements.
b. Additional Instructions. After notification of any error, inconsistency, ambiguity, conflict or lack of detail or explanation, the Engineer will provide any required additional instructions, by means of drawings or other written direction, necessary for proper execution of Work.
c. Quality of Parts, Construction and Finish. All parts of The Work shall be of the best quality of their respective kinds and the Contractor must use all diligence to inform itself fully as to the required construction and finish. In no case shall Contractor proceed with The Work without obtaining first from the Engineer such Approval may be necessary for the proper performance of Work.
d. Contractor’s Variation from Contract Document Requirements. If it is found that the Contractor has varied from the requirements of the Contract Documents including the requirement to comply with all applicable laws, ordinances, rules and regulations, the Engineer may at any time, before or after completion of the Work, order the improper Work removed, remade or replaced by the Contractor at the Contractor’s expense.

ARTICLE 5. EXISTENCE OF UTILITIES AT THE WORK SITE
a. City has endeavored to determine the existence of utilities at the Project site from the records of the owners of known utilities in the vicinity of the Project. The positions of these utilities as derived from such records are shown on the Plans. b. Only limited excavations were made to verify the locations shown for underground utilities. No guarantee is made or implied that the information is complete or accurate. It shall be the Contractor’s responsibility alone to determine the exact location of underground utilities or substructures of every nature and to protect them from damage.
c. The service connections to these utilities are not shown on the plans. It shall be the responsibility of the Contractor to determine the exact location of all service connections and, if necessary, Contractor shall arrange for the relocation of service connections. The Contractor shall make its own investigations, including exploratory excavations, to determine the locations and type of service connections, prior to commencing Work which could result in damage to such 51 SECTION 00700

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utilities. The Contractor shall immediately notify City in writing of any utility discovered in a different position than shown on the Plans or which is not shown on the Plans.
d. All water meters, water valves, fire hydrants, electrical utility vaults, telephone vaults, gas utility valves, and other subsurface structures shall be relocated or adjusted to final grade by the Contractor. Locations of existing utilities shown on the Plans are approximate and may not be complete. The Contractor shall be responsible for coordinating its Work with all utility companies during the construction of The Work. The Contractor will not be entitled to damages or additional payment for delays attributable to utility relocations or alterations e. Notwithstanding the above, pursuant to Section 4215 of the Government Code, City has the responsibility to identify, with reasonable accuracy, main or trunkline facilities on the plans and specifications. In the event that main or trunkline utility facilities are not identified with reasonable accuracy in the plans and specifications made a part of the invitation for bids, City shall assume the responsibility for their timely removal, relocation, or protection.
f. Contractor, except in an emergency, shall contact the appropriate regional notification center, Southern California Underground Service Alert at 1-800-227- 2600 at least two working days prior to commencing any excavation if the excavation will be performed in an area which is known, or reasonably should be known, to contain subsurface installations other than the underground facilities owned or operated by City, and obtain an inquiry identification number from that notification center. No excavation shall be commenced or carried out by the Contractor unless such an inquiry identification number has been assigned to the Contractor or any subcontractor of the Contractor and City has been given the identification number by the Contractor.

ARTICLE 6. SCHEDULE
a. Planned Schedule. Contractor shall prepare a proposed Project schedule and shall submit this for approval to the Engineer at the pre-construction meeting or as otherwise provided in the Special Provisions. The Engineer shall promptly provide written acceptance of the proposed schedule, or notify Contractor that the proposed schedule is not acceptable with accompanying explanation. In such case Contractor shall revise and re-submit an updated schedule within five (5) working days of the Engineer’s notification. The receipt or Approval of any schedules by the Engineer or City shall not in any way relieve the Contractor of its obligations under the Contract Documents. The Contractor is fully responsible to determine and provide for any and all staffing and resources at levels which allow for good quality and timely completion of the Project. Contractor’s failure to incorporate all elements of Work required for the performance of the Contract or any inaccuracy in the schedule shall not excuse the Contractor from performing all Work required for a completed Project within the specified Contract time period. If the required schedule is not received by the time the first payment under the Contract is due, Contractor shall not be paid until the schedule is received, reviewed and accepted by the Engineer.
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b. Schedule Contents. The schedule shall allow enough time for inclement weather.

The schedule shall specify the progression of activities from the date of the Notice to Proceed to the end of the Contract Time, indicate the beginning and completion dates of all phases of construction; the order in which the Contractor proposes to carry out the work, critical path for all critical, sequential time related activities; and “float time” for all “slack” or “gaps” in the non-critical activities. The schedule shall include appropriate time allowances and constraints for submittals, permits, inspections, performance and material testing, and work that may be required by others for the completion of the Contractor’s work. The schedule shall clearly identify all staffing and other resources which in the Contractor’s judgment are needed to complete the Project within the time specified for completion. The schedule(s) submitted shall be consistent in all respects with the completion time requirements and any order of work requirements set forth in the Contract Documents.
c. Schedule Updates. Contractor shall continuously update its construction schedule, and shall provide to the Engineer full information in advance as to the Contractor’s plans for carrying out any part of the work. Contractor shall submit an updated and accurate construction schedule to the Engineer whenever requested to do so by Engineer and with each progress payment request. The Engineer may withhold progress payments or other amounts due under the Contract Documents if Contractor fails to submit an updated and accurate construction schedule.

ARTICLE 7. SUBSTITUTIONS
a. Pursuant to Public Contract Code Section 3400(b) City may make a finding that is described in the invitation for bids that designates certain products, things, or services by specific brand or trade name.
b. Unless specifically designated in the Contract Documents, whenever any material, process, or article is indicated or specified by grade, patent, or proprietary name or by name of manufacturer, such Specifications shall be deemed to be used for the purpose of facilitating the description of the material, process or article desired and shall be deemed to be followed by the words “or equal.” Contractor may, unless otherwise stated, offer for substitution any material, process or article which shall be substantially equal or better in every respect to that so indicated or specified in the Contract Documents. However, City may have adopted certain uniform standards for certain materials, processes and articles. c. Contractor shall submit requests, together with substantiating data, for substitution of any “or equal” material, process or article no later than thirty-five (35) days after award of the Contract. To facilitate the construction schedule and sequencing, some requests may need to be submitted before thirty-five (35) days after award of Contract. Provisions regarding submission of “or equal” requests shall not in any way authorize an extension of time for performance of this Contract. If a proposed “or equal” substitution request is rejected, Contractor shall be responsible for providing the specified material, process or article. The burden of proof as to the equality of any material, process or article shall rest with the Contractor. City has the complete and sole discretion to determine if a material, 53 SECTION 00700

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process or article is an “or equal” material, process or article that may be substituted.
d. Data required to substantiate requests for substitutions of an “or equal” material, process or article data shall include a signed affidavit from the Contractor stating that, and describing how, the substituted “or equal” material, process or article is equivalent to that specified in every way except as listed on the affidavit.

Substantiating data shall include any and all illustrations, specifications, and other relevant data including catalog information which describes the requested substituted “or equal” material, process or article, and substantiates that it is an “or equal” to the material, process or article. The substantiating data must also include information regarding the durability and lifecycle cost of the requested substituted “or equal” material, process or article. Failure to submit all the required substantiating data, including the signed affidavit, to City in a timely fashion will result in the rejection of the proposed substitution.
e. The Contractor shall bear all of City’s costs associated with the review of substitution requests.
f. The Contractor shall be responsible for all costs related to a substituted “or equal” material, process or article.
g. Contractor is directed to the Special Conditions (if any) to review any findings made pursuant to Public Contract Code section 3400.

ARTICLE 8. SHOP DRAWINGS
a. Contractor shall check and verify all field measurements and shall submit with such promptness as to provide adequate time for review and cause no delay in his own Work or in that of any other contractor, subcontractor, or worker on the Project, six (6) copies of all shop or setting drawings, calculations, schedules, and materials list, and all other provisions required by the Contract. Contractor shall sign all submittals affirming that submittals have been reviewed and approved by Contractor prior to submission to Engineer. Each signed submittal shall affirm that the submittal meets all the requirements of the Contract Documents except as specifically and clearly noted and listed on the cover sheet of the submittal. b. Contractor shall make any corrections required by the Engineer, and file with the Engineer six (6) corrected copies each, and furnish such other copies as may be needed for completion of the Work. Engineer’s approval of shop drawings shall not relieve Contractor from responsibility for deviations from the Contract Documents unless Contractor has, in writing, called Engineer’s attention to such deviations at time of submission and has secured the Engineer’s written Approval.

Engineer’s Approval of shop drawings shall not relieve Contractor from responsibility for errors in shop drawings.

ARTICLE 9. SUBMITTALS
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designs, schedules, and other submittals, as required in the specifications. The log shall indicate whether samples will be provided in accordance with other provisions of this Contract.
b. Contractor will provide samples and submittals, together with catalogs and supporting data required by the Engineer, to the Engineer within a reasonable time period to provide for adequate review and avoid delays in the Work. c. These requirements shall not authorize any extension of time for performance of this Contract. Engineer will check and approve such samples, but only for conformance with design concept of work and for compliance with information given in the Contract Documents. Work shall be in accordance with approved samples and submittals.

ARTICLE 10. MATERIALS
a. Except as otherwise specifically stated in the Contract Documents, Contractor shall provide and pay for all materials, labor, tools, equipment, water, lights, power, transportation, superintendence, temporary constructions of every nature, and all other services and facilities of every nature whatsoever necessary to execute and complete this Contract within specified time.
b. Unless otherwise specified, all materials shall be new and the best of their respective kinds and grades as noted and/or specified, and workmanship shall be of good quality.
c. Materials shall be furnished in ample quantities and at such times as to ensure uninterrupted progress of The Work and shall be stored properly and protected as required by the Contract Documents. Contractor shall be entirely responsible for damage or loss by weather or other causes to materials or Work. d. No materials, supplies, or equipment for Work under this Contract shall be purchased subject to any chattel mortgage or under a conditional sale or other agreement by which an interest therein or in any part thereof is retained by the seller or supplier. Contractor warrants good title to all material, supplies, and equipment installed or incorporated in the work and agrees upon completion of all work to deliver the Project, to City free from any claims, liens, or charges. e. Materials shall be stored on the Project site in such manner so as not to interfere with any operations of City or any independent contractor.

ARTICLE 11. CONTRACTOR’S SUPERVISION
Contractor shall continuously keep at the Project site, a competent and experienced full-time Project superintendent approved by City. Superintendent must be able to proficiently speak, read and write in English. Contractor shall continuously provide efficient supervision of the Project. 55 SECTION 00700

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ARTICLE 12. WORKERS
a. Contractor shall at all times enforce strict discipline and good order among its employees. Contractor shall not employ on the Project any unfit person or any one not skilled in the Work assigned to him or her.
b. Any employee of the Contractor whom City determines is incompetent or unfit shall be removed from this Project.

ARTICLE 13. SUBCONTRACTORS
a. Contractor agrees to bind every subcontractor to the terms of the Contract Documents as far as such terms are applicable to subcontractor’s portion of The Work. All subcontracts entered into by Contractor relating to any of the Work under this Contract shall comply with and be limited to the extent required by Civil Code section 2872.05. Contractor shall be as fully responsible to City for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by its subcontractors, as Contractor is for acts and omissions of persons directly employed by Contractor. Nothing contained in these Contract Documents shall create any contractual relationship between any subcontractor and City. b. City reserves the right to Approve all subcontractors. City’s Approval of any subcontractor under this Contract shall not in any way relieve Contractor of its obligations in the Contract Documents.
c. Prior to substituting any subcontractor listed in the Bid Forms, Contractor must comply with the requirements of the Subletting and Subcontracting Fair Practices Act pursuant to California Public Contract Code section 4100 et seq.

ARTICLE 14. PERMITS AND LICENSES
Permits and licenses necessary for prosecution of The Work shall be secured and paid for by Contractor, unless otherwise specified in the Contract Documents. a. Contractor shall obtain and pay for all other permits and licenses required for The Work, including excavation permit and for plumbing, mechanical and electrical work and for operations in or over public streets or right of way under jurisdiction of public agencies other than City.
b. The Contractor shall arrange and pay for all off-site inspection of the Work related to permits and licenses, including certification, required by the specifications, drawings, or by governing authorities, except for such off-site inspections delineated as City's responsibility pursuant to the Contract Documents. c. Before Acceptance of the Project, the Contractor shall submit all licenses, permits, certificates of inspection and required approvals to City. 56 SECTION 00700

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ARTICLE 15. UTILITY USAGE
a. All temporary utilities, including but not limited to electricity, water, gas, and telephone, used on the Work shall be furnished and paid for by Contractor.

Contractor shall provide necessary temporary distribution systems, including meters, if necessary, from distribution points to points on The Work where the utility is needed. Upon completion of The Work, Contractor shall remove all temporary distribution systems.
b. Contractor shall provide necessary and adequate utilities and pay all costs for water, electricity, gas, oil, and sewer charges required for completion of the Project.
c. All permanent meters Installed shall be listed in the Contractor’s name until the Work is accepted.
d. If the Contract is for construction in existing facilities, Contractor may, with prior written Approval of City, use City’s existing utilities by compensating City for utilities used by Contractor.

ARTICLE 16. INSPECTION FEES FOR PERMANENT UTILITIES
All inspection fees and other municipal charges for permanent utilities including, but not limited to, sewer, electrical, phone, gas, water, and irrigation shall be paid for by City. Contractor shall be responsible for arranging the payment of such fees, but inspection fees and other municipal fees relating to permanent utilities shall be paid by City. Contractor may either request reimbursement from City for such fees, or shall be responsible for arranging and coordination with City for the payment of such fees.

ARTICLE 17. TRENCHES
a. Trenches Five Feet or More in Depth. The Contractor shall submit to City, in advance of excavation, a detailed plan showing the design of shoring, bracing, sloping or other provisions to be made for worker protection from the hazard of caving ground during the excavation of any trench or trenches five feet or more in depth. If the plan varies from shoring system standards, the plan shall be prepared by a registered civil or structural engineer. The plan shall not be less effective than the shoring, bracing, sloping, or other provisions of the Construction Safety Orders, as defined in the California Code of Regulations.
b. Excavations Deeper than Four Feet. If work under this Contract involves digging trenches or other excavation that extends deeper than four feet below the surface, Contractor shall promptly, and before the following conditions are disturbed, notify City, in writing, of any:
1) Material that the Contractor believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law.
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2) Subsurface or latent physical conditions at the site differing from those indicated.
3) Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Contract.

City shall promptly investigate the conditions, and if it finds that the conditions do so materially differ, or do involve hazardous waste, and cause a decrease or increase in Contractor’s cost of, or the time required for, performance of any part of The Work, shall issue a change order under the procedures described in the Contract Documents.

In the event that a dispute arises between City and the Contractor as to whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in the Contractor’s cost of, or time required for, performance of any part of The Work, the Contractor shall not be excused from any scheduled completion date provided for by the Contract, but shall proceed with all Work to be performed under the Contract. Contractor shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the parties.

ARTICLE 18. DIVERSION OF RECYCLABLE WASTE MATERIALS
Per the City’s solid waste reduction and recycling requirements found in Chapter 8.69 of the Municipal Code of the City of San Clemente, the Contractor must reuse, recycle, or divert at least 75% of construction and demolition (C&D) debris generated on this project. Contractor must either: a) contract for solid waste handling services from the City's authorized franchise solid waste hauler (CR&R Waste Services, www.crrwasteservices.com, 877-728-0446) and provide written evidence that the City's franchise waste hauler will be providing C&D material collection services to Contractor for this project; or b) submit a Waste Management Plan and associated fee and deposit per the Waste Management Plan requirements found in Appendix 2. All costs incurred for these waste diversion efforts shall be the responsibility of the Contractor.

ARTICLE 19. REMOVAL OF HAZARDOUS MATERIALS
Should Contractor encounter material reasonably believed to be polychlorinated biphenyl (PCB) or other toxic wastes and hazardous materials which have not been rendered harmless at the Project site, the Contractor shall immediately stop work at the affected Project site and shall report the condition to City in writing. City shall contract for any services required to directly remove and/or abate PCBs and other toxic wastes and hazardous materials, if required by the Project site(s), and shall not require the Contractor to subcontract for such services. The Work in the affected area shall not thereafter be resumed except by written agreement of City and Contractor.

ARTICLE 20. SANITARY FACILITIES
Contractor shall provide sanitary temporary toilet buildings for the use of all workers. All toilets shall comply with all applicable federal, state and local laws, codes, ordinances, and regulations.

Toilets shall be kept supplied with toilet paper and shall have workable door fasteners. Toilets shall be serviced no less than once weekly and shall be present in a quantity of not less than 1 per 20 workers as required by CAL-OSHA regulation. The toilets shall be maintained in a sanitary 58 SECTION 00700

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condition at all times. Use of toilet facilities in The Work under construction shall not be permitted.

Any other Sanitary Facilities required by CAL-OSHA shall be the responsibility of the Contractor.

ARTICLE 21. AIR POLLUTION CONTROL
Contractor shall comply with all air pollution control rules, regulations, ordinances and statutes.

All containers of paint, thinner, curing compound, solvent or liquid asphalt shall be labeled to indicate that the contents fully comply with the applicable material requirements.

Without limiting the foregoing, Contractor must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the South Coast Air Quality Management District (SCAQMD) and/or California Air Resources Board (CARB). Although the SCAQMD and CARB limits and requirements are broader, Contractor shall specifically be aware of their application to "portable equipment", which definition is considered by SCAQMD and CARB to include any item of equipment with a fuel-powered engine. Contractor shall indemnify City against any fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Contractor, its subcontractors, or others for whom Contractor is responsible under its indemnity obligations provided for in Article 50.

ARTICLE 22. WATER QUALITY MANAGEMENT AND COMPLIANCE
a. Storm, surface, ground, nuisance, or other waters may be encountered at various times during the Work. Contractor hereby acknowledges that it has investigated the risk arising from such waters, has prepared its Bid accordingly, and assumes any and all risks and liabilities arising therefrom.
b. Contractor shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Work including, without limitation, all applicable provisions of the City’s ordinances regulating discharges of storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251 et seq.); the California Porter-Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. These include, but are not limited to San Diego Regional Water Quality Control Board Order No. R9-2013-0001 as amended by Order Nos. R9-2015-0001 and R9-2015-0100, and State Water Resources Control Board Order No. 2009-0009-DWQ as amended by Order Nos. 2010-0014-DWQ and Order No. 2012-0006-DWQ, and any amendment or renewal thereof.
c. Contractor shall comply with the lawful requirements of the City, and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Work is to be conducted, regarding discharges of storm water to separate storm drain systems or watercourses. These requirements include but are not limited to, all applicable requirements of the Orange County Drainage Area Management Plan (“DAMP”), the South Orange County Water Quality Improvement Plan (“WQIP”), and the City of San Clemente Jurisdictional Runoff Management Plan (“JRMP”), and the applicable Water Quality Management Plan 59 SECTION 00700

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(“WQMP”) for this project, if any. Sections 5, 7, and 8 of the DAMP contain requirements related to design and construction of public projects. Contractor shall be familiar the DAMP, WQIP, JRMP and any applicable WQMP, and shall comply with the requirements as specified therein. In the event these documents are revised or replaced in accordance with the requirements of a state or federal law, rule or permit that impacts the performance of the Work, Contractor shall comply with the revised or replaced requirements. Electronic copies of the DAMP, WQIP and JRMP are available online as follows:

DAMP: www.ocwatersheds.com/documents/damp
WQIP:
www.ocwatersheds.com/documents/south_oc_water_quality_improvement_plan _(wqip)
JRMP: www.san-clemente.org/department-services/environmentalservices/water-quality/local-implementation-plan d. Contractor shall comply with all aspects of the State Water Resources Control Board (“State Board”) Water Quality Order No. 2009-0009-DWQ, National Pollutant Discharge Elimination System General Permit for Storm Water Discharges Associated with Construction Activity, including any amendment or renewal thereof, (“Construction General Permit”) for all projects that involve construction on or disturbance of one acre or more of land or which are part of a larger common area of development.
e. City may require Contractor to file the Notice of Intent (“NOI”) and obtain coverage for the Project under the Construction General Permit. This may include filing all necessary documentation including the Permit Registration Documents (“PRDs”) through the Stormwater Multiple Applications and Report Tracking System (“SMARTS”); preparing and implementing a Storm Water Pollution Prevention Plan (“SWPPP”) for the Work site; implementing all other provisions, and monitoring and reporting requirements required by the Construction General Permit; and providing a Qualified SWPPP Developer (“QSD”) and Qualified SWPPP Practitioner (“QSP”), as necessary for all Work site activities, including but not limited to preparation and submittal of all reports, plans, inspections, and monitoring information in compliance with the Construction General Permit. City retains the right to develop its own documentation for the project site, including but not limited to the SWPPP, and in the alternative may require Contractor to adopt and implement portions of the City developed SWPPP. Specific requirements for the Work site shall be set forth in the Special Conditions. Contractor shall include all costs of compliance with specified requirements in the Contract amount. f. For those Work sites where construction activity results in the disturbance of less than one acre of total land area and/or do not need coverage under the Construction General Permit, the Contractor shall be responsible for preparing and implementing an Erosion and Sediment Control Plan in accordance with San Diego Regional Water Quality Control Board Order No. R9-2013-0001 as amended by Order Nos. R9-2015-0001 and R9-2015-0100 and any amendment or renewal 60 SECTION 00700

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thereof, and the City’s LIP and Orange County DAMP and any revision or replacement thereof.
g. Notwithstanding the above, before any PRDs, SWPPP, or other Construction General Permit related document may be submitted to the State Water Resources Control Board or implemented on the Work site, it must first be reviewed and approved by the City and/or the City’s designee. The City expressly reserves the right to procure coverage under the Construction General Permit for the Work site if Contractor fails to draft satisfactory PRDs or SWPPP or otherwise fails to proceed in a manner that complies with the requirements of the Construction General Permit. The City additionally reserves the right to hire additional contractors to maintain compliance at the Work site. Whether Contractor has adequately maintained compliance with the Construction General Permit shall be the City’s sole determination. Any costs incurred by the City in procuring coverage under the Construction General Permit, or drafting and/or implementing a SWPPP for the Work site shall be paid by Contractor.
h. Failure to comply with laws, regulations, and ordinances listed in this Article 22 is a violation of federal and state law. Notwithstanding any other indemnity contained in this Agreement, Contractor agrees to indemnify and hold harmless the City, its officials, officers, agents, employees and authorized volunteers from and against any and all claims, demands, losses or liabilities of any kind or nature which the City, its officials, officers, agents, employees and authorized volunteers may sustain or incur for noncompliance with the laws, regulations, and ordinances listed above, arising out of or in connection with the Work, except for liability resulting from the sole established negligence, willful misconduct or active negligence of the City, its officials, officers, agents, employees or authorized volunteers. i. City reserves the right to defend any enforcement action or civil action brought against the City for Contractor’s failure to comply with any applicable water quality law, regulation, or policy. Contractor hereby agrees to be bound by, and to reimburse the City for the costs associated with, any enforcement action and/or settlement reached between the City and any relevant enforcement entity. j. City may seek damages from Contractor for delay in completing the Work in accordance with the Contract Documents, caused by Contractor’s failure to comply with the laws, regulations and policies described in this Article 22, or any other relevant water quality law, regulation, or policy.

ARTICLE 23. CLEANING UP
a. Contractor at all times shall keep premises free from debris such as waste, rubbish, and excess materials and equipment. Contractor shall not store debris under, in, or about the premises. Upon completion of Work, Contractor shall clean the interior and exterior of the building or improvement including fixtures, equipment, walls, floors, ceilings, roofs, window sills and ledges, horizontal projections, and any areas where debris has collected so surfaces are free from foreign material or discoloration. Contractor shall clean and polish all glass, plumbing fixtures, and finish hardware and similar finish surfaces and equipment and contractor shall also remove temporary fencing, barricades, planking and construction toilet and similar 61 SECTION 00700

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temporary facilities from site. Contractor shall also clean all buildings, asphalt and concrete areas to the degree necessary to remove oil, grease, fuel, or other stains caused by Contractor operations or equipment.
b. Contractor shall fully clean up the site at the completion of The Work. If the Contractor fails to immediately clean up at the completion of The Work, City may do so and the cost of such clean up shall be charged back to the Contractor.

ARTICLE 24. LAYOUT AND FIELD ENGINEERING
All field engineering required for laying out The Work and establishing grades for earthwork operations, location and alignment of any and all site elements (buildings, paving, walks, fencing, furnishings, etc.) shall be furnished by the Contractor at its expense. A digital AutoCAD (version 2017) file shall be provided to the Contractor by the City indicating the location and layout of all site elements for the use by the Contractors surveyor. Layout shall be done by a registered civil engineer or a licensed land surveyor Approved by the Engineer. Any surveying necessary to establish the grade and line of the work is to be done by a properly licensed land surveyor retained by the contractor. Any required “as-built” drawings of the Work shall be prepared by the registered civil engineer.

ARTICLE 25. EXCESSIVE NOISE
a. The Contractor shall use only such equipment on the work and in such state of repair so that the emission of sound therefrom is within the noise tolerance level of that equipment as established by CAL-OSHA.
b. The Contractor shall comply with the most restrictive of the following: (1) local sound control and noise level rules, regulations and ordinances and (2) the requirements contained in these Contract Documents, including hours of operation requirements. No internal combustion engine shall be operated on the Project without a muffler of the type recommended by the manufacturer. Should any muffler or other control device sustain damage or be determined to be ineffective or defective, the Contractor shall promptly remove the equipment and shall not return said equipment to the job until the device is repaired or replaced. Said noise and vibration level requirements shall apply to all equipment on the job or related to the job, including but not limited to, trucks, transit mixers or transit equipment that may or may not be owned by the Contractor.

ARTICLE 26. TESTS AND INSPECTIONS
a. If the Contract Documents, the Engineer, or any instructions, laws, ordinances, or public authority require any part of The Work to be tested or Approved, Contractor shall provide the Engineer at least two (2) working days notice of its readiness for observation or inspection. If inspection is by a public authority other than City, Contractor shall promptly inform City of the date fixed for such inspection.

Required certificates of inspection (or similar) shall be secured by Contractor.

Costs for City testing and City inspection shall be paid by City. Costs of tests for Work found not to be in compliance shall be paid by the Contractor. 62 SECTION 00700

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b. If any Work is done or covered up without the required testing or approval, the Contractor shall uncover or deconstruct the Work, and the Work shall be redone after completion of the testing at the Contractor’s cost in compliance with the Contract Documents.
c. Where inspection and testing are to be conducted by an independent laboratory or agency, materials or samples of materials to be inspected or tested shall be selected by such laboratory or agency, or by City, and not by Contractor. All tests or inspections of materials shall be made in accordance with the commonly recognized standards of national organizations.
d. In advance of manufacture of materials to be supplied by Contractor which must be tested or inspected, Contractor shall notify City so that City may arrange for testing at the source of supply. Any materials which have not satisfactorily passed such testing and inspection shall not be incorporated into The Work. e. If the manufacture of materials to be inspected or tested will occur in a plant or location outside the geographic limits of City, the Contractor shall pay for any excessive or unusual costs associated with such testing or inspection, including but not limited to excessive travel time, standby time and required lodging. f. Reexamination of Work may be ordered by City. If so ordered, Work must be uncovered or deconstructed by Contractor. If Work is found to be in accordance with the Contract Documents, City shall pay the costs of reexamination and reconstruction. If such work is found not to be in accordance with the Contract Documents, Contractor shall pay all costs.

ARTICLE 27. PROTECTION OF WORK AND PROPERTY
a. Contractor acknowledges and agrees that public safety is of utmost importance, and Contractor agrees that during the progress of the Work Contractor shall constantly protect and preserve the safety of the public. Contractor shall not unnecessarily cause inconvenience to the public during the progress of the Work and shall minimize the inconvenience caused by Contractor’s operations. Such operations include, but are not limited to, work performed on or adjacent to the Work site, traffic lane and pedestrian closures and deliveries of material and equipment.
b. The Contractor shall be responsible for all damages to persons or property that occur as a result of The Work. Contractor shall be responsible for the proper care and protection of all materials delivered and Work performed until completion and final Acceptance by City. All Work shall be solely at the Contractor’s risk.

Contractor shall adequately protect adjacent property from settlement or loss of lateral support as necessary. Contractor shall comply with all applicable safety laws and building codes to prevent accidents or injury to persons on, about, or adjacent to the Project site where Work is being performed. Contractor shall erect and properly maintain at all times, as required by field conditions and progress of work, all necessary safeguards, signs, barriers, lights, and watchmen for protection of workers and the public, and shall post danger signs warning against hazards created in the course of construction.
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c. In an emergency affecting safety of life or of work or of adjoining property, Contractor, without special instruction or authorization from the Engineer, is hereby permitted to act to prevent such threatened loss or injury; and Contractor shall so act, without appeal, if so authorized or instructed by the Engineer or City. Any compensation claimed by Contractor on account of emergency work shall be determined by and agreed upon by City and the Contractor. d. Contractor shall provide such heat, covering, and enclosures as are necessary to protect all Work, materials, equipment, appliances, and tools against damage by weather conditions.
e. Contractor shall take adequate precautions to protect existing sidewalks, curbs, pavements, utilities, and other adjoining property and structures, and to avoid damage thereto, and Contractor shall repair any damage thereto caused by The Work operations. Contractor shall:
1) Enclose the working area with a substantial barricade, and arrange work to cause minimum amount of inconvenience and danger to the public. 2) Provide substantial barricades around any shrubs or trees indicated to be preserved.
3) Deliver materials to the Project site over a route designated by the Engineer.
4) Provide any and all dust control required and follow the Applicable air quality regulations as appropriate. If the Contractor does not comply, City shall have the immediate authority to provide dust control and deduct the cost from payments to the Contractor.
5) Confine Contractor’s apparatus, the storage of materials, and the operations of its workers to limits required by law, ordinances, permits, or directions of the Engineer. Contractor shall not unreasonably encumber the Project site with its materials.
6) Take care to prevent disturbing or covering any survey markers, monuments, or other devices marking property boundaries or corners. If such markers are disturbed by accident, they shall be replaced by an approved civil engineer or land surveyor, at no cost to City. 7) Ensure that existing facilities, fences and other structures are all adequately protected and that, upon completion of all Work, all facilities that may have been damaged are restored to a condition acceptable to City.
8) Preserve and protect from injury all buildings, pole lines and all direction, warning and mileage signs that have been placed within the right-of-way. 9) At the completion of work each day, leave the Project site in a clean, safe condition.
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10) Comply with any stage construction and traffic handling plans. Access to residences and businesses shall be maintained at all times. f. These precautionary measures will apply continuously and not be limited to normal working hours. Full compensation for the Work involved in the preservation of life, safety and property as above specified shall be considered as included in the prices paid for the various contract items of Work, and no additional allowance will be made therefor.
g. Should damage to persons or property occur as a result of The Work, Contractor shall be responsible for proper investigation, documentation, including video or photography, to adequately memorialize and make a record of what transpired.

City shall be entitled to inspect and copy any such documentation, video, or photographs.

ARTICLE 28. CONTRACTORS MEANS AND METHODS
Contractor is solely responsible for the means and methods utilized to Perform The Work. In no case shall the Contractor’s means and methods deviate from commonly used industry standards.

ARTICLE 29. INSPECTOR’S FIELD OFFICE
“NOT APPLICABLE”
ARTICLE 30. AUTHORIZED REPRESENTATIVES
City shall designate representatives, who shall have the right to be present at the Project site at all times. City may designate an inspector who shall have the right to observe all of the Contractor’s Work. The inspector is not authorized to make changes in the Contract Documents.

The inspector shall not be responsible for the Contractor’s failure to carry out The Work in accordance with the Contract Documents. Contractor shall provide safe and proper facilities for such access.

ARTICLE 31. HOURS OF WORK
a. Eight (8) hours of work shall constitute a legal day’s work. The Contractor and each subcontractor shall forfeit, as penalty to City, twenty-five dollars ($25) for each worker employed in the execution of Work by the Contractor or any subcontractor for each day during which such worker is required or permitted to work more than eight (8) hours in any one day and forty (40) hours in any week in violation of the provisions of the Labor Code, and in particular, Section 1810 to Section 1815, except as provided in Labor Code Section 1815. b. Unless otherwise provided in the Special Conditions, Work shall be accomplished on a regularly scheduled eight (8) hour per day work shift basis, Monday through Friday, between the hours of 8:00 a.m. and 4:30 p.m.
c. It shall be unlawful for any person to operate, permit, use, or cause to operate any of the following at the Project site, other than between the hours of 8:00 a.m. to 65 SECTION 00700

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4:30 p.m., Monday through Friday, with no Work allowed on City-observed holidays, unless otherwise Approved by the Engineer:
1) Powered Vehicles
2) Construction Equipment
3) Loading and Unloading Vehicles
4) Domestic Power Tool.

ARTICLE 32. PAYROLL RECORDS
a. Pursuant to Labor Code Section 1776, the Contractor and each subcontractor shall maintain weekly certified payroll records showing the name, address, social security number, work classification, straight time and overtime hours paid each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker or other employee employed in connection with the work.

Contractor shall certify under penalty of perjury that records maintained and submitted by Contractor are true and accurate. Contractor shall also require subcontractor(s) to certify weekly payroll records under penalty of perjury. b. In accordance with Labor Code section 1771.4, the Contractor and each subcontractor shall furnish the certified payroll records directly to the Department of Industrial Relations (“DIR”) on a weekly basis and in the format prescribed by the DIR, which may include electronic submission. Contractor shall comply with all requirements and regulations from the DIR relating to labor compliance monitoring and enforcement.
c. The payroll records described herein shall be certified and submitted by the Contractor at a time designated by City. The Contractor shall also provide the following:
1) A certified copy of the employee’s payroll records shall be made available for inspection or furnished to such employee or his or her authorized representative on request.
2) A certified copy of all payroll records described herein shall be made available for inspection or furnished upon request of the Department of Industrial Relations (“DIR”).
d. The certified payroll records shall be on forms provided by the Division of Labor Standards Enforcement (“DLSE”) of the DIR or shall contain the same information as the forms provided by the DLSE.
e. Any copy of records made available for inspection and furnished upon request to the public shall be marked or obliterated in such a manner as to prevent disclosure of an individual’s name, address, and social security number. The name and address of the Contractor or any subcontractor shall not be marked or obliterated. 66 SECTION 00700

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f. In the event of noncompliance with the requirements of this Section, the Contractor shall have ten (10) days in which to comply subsequent to receipt of written notice specifying any item or actions necessary to ensure compliance with this section.

Should noncompliance still be evident after such ten (10) day period, the Contractor shall, as a penalty to City, forfeit one hundred dollars ($100.00) for each day, or portion thereof, for each worker until strict compliance is effectuated. Upon the request of the DIR, such penalties shall be withheld from contract payments.

ARTICLE 33. PREVAILING RATES OF WAGES
a. The Contractor is aware of the requirements of Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000 et seq. (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. Since this Project involves an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. The Contractor shall obtain a copy of the prevailing rates of per diem wages at the commencement of this Agreement from the website of the Division of Labor Statistics and Research of the Department of Industrial Relations located at www.dir.ca.gov/dlsr/. In the alternative, the Contractor may view a copy of the prevailing rates of per diem wages at City. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to perform work on the Project available to interested parties upon request, and shall post copies at the Contractor’s principal place of business and at the Project site. Contractor shall defend, indemnify and hold City, its elected officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or allege failure to comply with the Prevailing Wage Laws.
b. The Contractor and each subcontractor shall forfeit as a penalty to City not more than two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the stipulated prevailing wage rate for any work done by him, or by any subcontract under him, in violation of the provisions of the Labor Code.

The difference between such stipulated prevailing wage rate and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the stipulated prevailing wage rate shall be paid to each worker by the Contractor.
c. Contractor shall post, at appropriate conspicuous points on the Project site, a schedule showing all determined general prevailing wage rates and all authorized deductions, if any, from unpaid wages actually earned.

ARTICLE 34. EMPLOYMENT OF APPRENTICES
The Contractor’s attention is directed to the provisions of Sections 1777.5, 1777.6, and 1777.7 of the Labor Code concerning employment of apprentices by the Contractor or any subcontractor.

The Contractor shall obtain a certificate of apprenticeship before employing any apprentice pursuant to Section 1777.5, 1777.6, and 1777.7 of the Labor Code. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the 67 SECTION 00700

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Director of Industrial Relations, the Administrator of Apprenticeships, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.

ARTICLE 35. CONTRACTOR AND SUBCONTRACTOR REGISTRATION
Pursuant to Labor Code sections 1725.5 and 1771.1, the Contractor and its subcontractors must be registered with the Department of Industrial Relations (“DIR”) at the time of the bid. By entering into this Contract, Contractor represents that it is aware of the registration requirement and is currently registered with the DIR. Contractor shall remain a current registration for the duration of the Project. Contractor shall further include the requirements of Labor Code sections 1725.5 and 1771.1 in any subcontract and ensure that all subcontractors are registered at the time this Contract is entered into and maintain registration for the duration of the Project.

ARTICLE 36. LABOR COMPLIANCE; STOP ORDERS
This Project is subject to compliance monitoring and enforcement by the DIR. It shall be the Contractor’s sole responsibility to evaluate and pay the cost of complying with all labor compliance requirements under this Contract and applicable law. Any stop orders issued by the DIR against Contractor or any subcontractor that affect Contractor’s performance of Work, including any delay, shall be Contractor’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Contractor caused delay subject to any applicable liquidated damages and shall not be compensable by the City. Contractor shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against Contractor or any subcontractor.

ARTICLE 37. NONDISCRIMINATION/EQUAL EMPLOYMENT OPPORTUNITY Pursuant to Labor Code Section 1735 and other applicable provisions of law, the Contractor and its subcontractors shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap on this Project. The Contractor will take affirmative action to insure that employees are treated during employment or training without regard to their race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap.

ARTICLE 38. LABOR/EMPLOYMENT SAFETY
The Contractor shall maintain emergency first aid treatment for his employees which complies with the Federal Occupational Safety and Health Act of 1970 (29 U.S.C. § 651 et seq.), and California Code of Regulations, Title 8, Industrial Relations Division 1, Department of Industrial Relations, Chapter 4.

ARTICLE 39. INSURANCE
Contractor agrees to procure and maintain, at Contractor’s expense all insurance specified in Appendix “1” attached hereto and by this reference incorporated herein. Contractor shall require all subcontractors to carry the same policies and limits of insurance that the Contractor is required to maintain, unless otherwise approved in writing by the City. 68 SECTION 00700

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ARTICLE 40. TIME FOR COMPLETION AND LIQUIDATED DAMAGES
a. Time for Completion/Liquidated Damages. Contractor shall commence work within ten (10) days of the date stated in City’s Notice to Proceed and shall diligently and continuously prosecute the work to completion in the time specified in the Contract Documents. City is under no obligation to consider early completion of the Project; and the Contract completion date shall not be amended by City’s receipt or acceptance of the Contractor’s proposed earlier completion date.

Furthermore, Contractor shall not, under any circumstances, receive additional compensation from City (including but not limited to indirect, general, administrative or other forms of overhead costs) for the period between the time of earlier completion proposed by the Contractor and the Contract completion date.

If The Work is not completed as stated in the Contract Documents, it is understood that City will suffer damage. In accordance with Government Code section 53069.85, being impractical and infeasible to determine the amount of actual damage, it is agreed that Contractor shall pay to City as fixed and liquidated damages, and not as a penalty, the sum stipulated in the Contract for each day of delay until The Work is fully completed. Contractor and its surety shall be liable for any liquidated damages. Any money due or to become due the Contractor may be retained to cover liquidated damages.
b. Inclement Weather. Contractor shall abide the Engineer’s determination of what constitutes inclement weather. Time extensions for inclement weather shall only be granted when the Work stopped during inclement weather is on the critical path of the Project schedule.
c. Extension of Time. Contractor shall not be charged liquidated damages because of any delays in completion of The Work due to unforeseeable causes beyond the control and without the fault or negligence of Contractor (or its subcontractors or suppliers). Contractor shall within five (5) Days of identifying any such delay notify City in writing of causes of delay. City shall ascertain the facts and extent of delay and grant extension of time for completing The Work when, in its judgment, the facts justify such an extension. Time extensions to the Project shall be requested by the Contractor as they occur and without delay. No delay claims shall be permitted unless the event or occurrence delays the completion of the Project beyond the Contract completion date.
d. No Damages for Reasonable Delay. City’s liability to Contractor for delays for which City is responsible shall be limited to only an extension of time unless such delays were unreasonable under the circumstances. In no case shall City be liable for any costs which are borne by the Contractor in the regular course of business, including, but not limited to, home office overhead and other ongoing costs.

Damages caused by unreasonable City delay, including delays caused by items that are the responsibility of City pursuant to Government Code section 4215, shall be based on actual costs only, no proportions or formulas shall be used to calculate any delay damages.

ARTICLE 41. COST BREAKDOWN AND PERIODIC ESTIMATES
Contractor shall furnish on forms Approved by City:
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a. Within ten (10) Days of award of the Contract a detailed estimate giving a complete breakdown of the Contract price;
b. A monthly itemized estimate of Work done for the purpose of making progress payments. In order for City to consider and evaluate each progress payment application, the Contractor shall submit a detailed measurement of Work performed and a progress estimate of the value thereof before the tenth (10th) Day of the following month.
c. Contractor shall submit, with each of its payment requests, an adjusted list of actual quantities, verified by the Engineer, for unit price items listed, if any, in the Bid Form.
d. Following City’s Acceptance of the Work, the Contractor shall submit to City a written statement of the final quantities of unit price items for inclusion in the final payment request.
e. City shall have the right to adjust any estimate of quantity and to subsequently correct any error made in any estimate for payment.

Contractor shall certify under penalty of perjury, that all cost breakdowns and periodic estimates accurately reflect the Work on the Project.

ARTICLE 42. MOBILIZATION
a. When a bid item is included in the Bid Form for mobilization, the costs of Work in advance of construction operations and not directly attributable to any specific bid item will be included in the progress estimate (“Initial Mobilization”). When no bid item is provided for “Initial Mobilization,” payment for such costs will be deemed to be included in the other items of The Work.
b. Payment for Initial Mobilization based on the lump sum provided in the Bid Form, which shall constitute full compensation for all such Work. No payment for Initial Mobilization will be made until all of the listed items have been completed to the satisfaction of the Engineer. The scope of the Work included under Initial Mobilization shall include, but shall not be limited to, the following principal items:
1) Obtaining and paying for all bonds, insurance, and permits. 2) Moving on to the Project site of all Contractor’s plant and equipment required for first month’s operations.
3) Installing temporary construction power, wiring, and lighting facilities. 4) Establishing fire protection system.
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including telephones, telephone appurtenances, computer and printer, and copying machine.
7) Providing on-site communication facilities for the Owner and the Engineer, including telephones, radio pagers, and fax machines.
8) Providing on-site sanitary facilities and potable water facilities as specified per Cal-OSHA and these Contract Documents.
9) Furnishing, installing, and maintaining all storage buildings or sheds required for temporary storage of products, equipment, or materials that have not yet been installed in the Work. All such storage shall meet manufacturer’s specified storage requirements, and the specific provisions of the specifications, including temperature and humidity control, if recommended by the manufacturer, and for all security.
10) Arranging for and erection of Contractor’s work and storage yard. 11) Posting all OSHA required notices and establishment of safety programs per Cal-OSHA.
12) Full-time presence of Contractor’s superintendent at the job site as required herein.
13) Submittal of Construction Schedule as required by the Contract Documents.

ARTICLE 43. PAYMENTS
a. City shall make monthly progress payments following receipt of undisputed and properly submitted payment requests. Contractor shall be paid a sum equal to ninety-five percent (95%) of the value of Work performed up to the last day of the previous month, less the aggregate of previous payments, except where the City has adopted a finding that the Work done under the Contract is substantially complex, and then the Contractor shall be paid a sum equal to ninety percent (90%) of the value of the Work performed up to the last day of the previous month, less the aggregate of previous payments.
b. The Contractor shall, after the full completion of The Work, submit a final payment application. All prior progress estimates shall be subject to correction in the final estimate and payment.
c. Unless otherwise required by law, the final payment of five percent (5%) of the value of the Work (or ten percent (10%) in the event the City has adopted a finding that the Work under the Contract is substantially complex), if unencumbered, shall be paid no later than sixty (60) Days after the date of recordation of the Notice of Completion.
d. Acceptance by Contractor of the final payment shall constitute a waiver of all claims against City arising from this Contract.
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e. Payments to the Contractor shall not be construed to be an acceptance of any defective work or improper materials, or to relieve the Contractor of its obligations under the Contract Documents.
f. The Contractor shall submit with each payment request the Contractor’s conditional waiver of lien for the entire amount covered by such payment request, as well as a valid unconditional waiver of lien from the Contractor and all subcontractors and materialmen for all work and materials included in any prior invoices. Waivers of lien shall be in the forms prescribed by California Civil Code Section 8132. Prior to final payment by City, the Contractor shall submit a final waiver of lien for the Contractor’s work, together with releases of lien from any subcontractor or materialmen.

ARTICLE 44. PAYMENTS WITHHELD AND BACK CHARGES
a. In addition to amounts which City may retain under other provisions of the Contract Documents City may withhold payments due to Contractor as may be necessary to cover:
1) Stop Notice Claims.
2) Defective work not remedied.
3) Failure of Contractor to make proper payments to its subcontractors or suppliers.
4) Completion of the Contract if there exists a reasonable doubt that the work can be completed for balance then unpaid.
5) Damage to another contractor or third party.
6) Amounts which may be due City for claims against Contractor. 7) Failure of Contractor to keep the record (“as-built”) drawings up to date. 8) Failure to provide updates on the construction schedule. 9) Site clean up.
10) Failure of the Contractor to comply with requirements of the Contract Documents.
11) Liquated damages.
12) Legally permitted penalties.
b. Upon completion of the Contract, City will reduce the final Contract amount to reflect costs charged to the Contractor, backcharges or payments withheld pursuant to the Contract Documents.
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ARTICLE 45. CHANGES AND EXTRA WORK
a. Change Order Work.
1) City, without invalidating the Contract, may order changes in the Work consisting of additions, deletions or other revisions, the Contract amount and Contract time being adjusted accordingly. All such changes in the Work shall be authorized by Change Order, shall be performed under the applicable conditions of the Contract Documents, and shall be subject to the approval authority requirements of Article 4 of the Contract. A Change Order signed by the Contractor indicates the Contractor's agreement therewith, including any adjustment in the Contract amount or the Contract time, and the full and final settlement of all costs (direct, indirect and overhead) related to the Work authorized by the Change Order. 2) All claims for additional compensation to the Contractor shall be presented in writing before the expense is incurred and will be adjusted as provided herein. No work shall be allowed to lag pending such adjustment, but shall be promptly executed as directed, even if a dispute arises. No claim will be considered after the work in question has been done unless a written contract change order has been issued or a timely written notice of claim has been made by Contractor. Contractor shall not be entitled to claim or bring suit for damages, whether for loss of profits or otherwise, on account of any decrease or omission of any item or portion of Work to be done.

Whenever any change is made as provided for herein, such change shall be considered and treated as though originally included in the Contract, and shall be subject to all terms, conditions and provisions of the original Contract.
3) Owner Initiated Change. The Contractor must submit a complete cost proposal, including any change in the Contract time, within seven (7) Days after receipt of a scope of a proposed change order, unless City requests that proposals be submitted in less than seven (7) Days. 4) Contractor Initiated Change. The Contractor must give written notice of a proposed change order required for compliance with the Contract Documents within seven (7) Days of discovery of the facts giving rise to the proposed change order.
5) Whenever possible, any changes to the Contract amount shall be in a lump sum mutually agreed to by the Contractor and City.
6) Price quotations from the Contractor shall be accompanied by sufficiently detailed supporting documentation to permit verification by City. 7) If the Contractor fails to submit the cost proposal within the seven (7) Day period (or as requested), City has the right to order the Contractor in writing to commence the work immediately on a force account basis and/or issue a lump sum change to the contract price in accordance with City’s estimate of cost. If the change is issued based on City estimate, the Contractor will 73 SECTION 00700

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waive its right to dispute the action unless within fifteen (15) Days following completion of the added/deleted work, the Contractor presents written proof that City’s estimate was in error.
8) Estimates for lump sum quotations and accounting for cost-pluspercentage work shall be limited to direct expenditures necessitated specifically by the subject extra work, and shall be segregated as follows:
(a) Labor. The costs of labor will be the actual cost for wages prevailing locally for each craft or type of worker at the time the extra work is done, plus employer payments of payroll taxes and insurance, health and welfare, pension, vacation, apprenticeship funds, and other direct costs resulting from Federal, State or local laws, as well as assessment or benefits required by lawful collective bargaining agreements. The use of a labor classification which would increase the extra work cost will not be permitted unless the contractor establishes the necessity for such additional costs. Labor costs for equipment operators and helpers shall be reported only when such costs are not included in the invoice for equipment rental. (b) Materials. The cost of materials reported shall be at invoice or lowest current price at which such materials are locally available in the quantities involved, plus sales tax, freight and delivery.

Materials cost shall be based upon supplier or manufacturer’s invoice. If invoices or other satisfactory evidence of cost are not furnished within fifteen (15) Days of delivery, then the Engineer shall determine the materials cost, at its sole discretion. (c) Tool and Equipment Use. No payment will be made for the use of small tools, tools which have a replacement value of $1,000 or less.

Regardless of ownership, the rates to be used in determining equipment use costs shall not exceed listed rates prevailing locally at equipment rental agencies, or distributors, or Caltrans Equipment Rental Rates (without surcharge) at the time the work is performed. (d) Overhead, Profit and Other Charges. The markup for overhead (including supervision) and profit on work added to the Contract shall be according to the following:
i. “Net Cost” is defined as consisting of costs of labor, materials and tools and equipment only excluding overhead and profit. The costs of applicable insurance and bond
premium will be reimbursed to the Contractor and
subcontractors at cost only, without mark-up.
ii. For Work performed by the Contractor’s forces the added cost for overhead and profit shall not exceed fifteen percent (15%) of the Net Cost of the Work.
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iii. For Work performed by a subcontractor, the added cost for overhead and profit shall not exceed fifteen percent (15%) of the Net Cost of the Work to which the Contractor may add five percent (5%) of the subcontractor’s Net Cost.
iv. For Work performed by a subsubcontractor the added cost for overhead and profit shall not exceed fifteen percent (15%) of the Net Cost for Work to which the subcontractor and general contractor may each add an additional five
percent (5%) of the Net Cost of the lower tier subcontractor. v. No additional markup will be allowed for lower tier
subcontractors, and in no case shall the added cost for overhead and profit payable by City exceed twenty-five
percent (25%) of the Net Cost as defined herein.
9) All of the following costs are included in the markups for overhead and profit described above, and Contractor shall not receive any additional compensation for: Submittals, drawings: field drawings, Shop Drawings, including submissions of drawings; field inspection; General Superintendence; General administration and preparation of cost proposals, schedule analysis, Change Orders, and other supporting documentation; computer services; reproduction services; Salaries of project engineer, superintendent, timekeeper, storekeeper, and secretaries; Janitorial services; Small tools, incidentals and consumables; Temporary on Site facilities (Offices, Telephones, Internet access, Plumbing, Electrical Power, lighting; Platforms, Fencing, Water), Jobsite and Home office overhead or other expenses; vehicles and fuel used for work otherwise included in the Contract Documents; Surveying; Estimating; Protection of Work; Handling and disposal fees; Final cleanup; Other incidental Work; Related warranties.
10) For added or deducted Work by subcontractors, the Contractor shall furnish to City the subcontractor’s signed detailed estimate of the cost of labor, material and equipment, including the subcontractor markup for overhead and profit. The same requirement shall apply to sub-subcontractors. 11) For added or deducted work furnished by a vendor or supplier, the Contractor shall furnish to City a detailed estimate or quotation of the cost to the Contractor, signed by such vendor or supplier.
12) Any change in The Work involving both additions and deletions shall indicate a net total cost, including subcontracts and materials. Allowance for overhead and profit, as specified herein, shall be applied if the net total cost is an extra; overhead and profit allowances shall not be applied if the net total cost is a credit. The estimated cost of deductions shall be based on labor and material prices on the date the Contract was executed. 13) Contractor shall not reserve a right to assert impact costs, extended job site costs, extended overhead, constructive acceleration and/or actual 75 SECTION 00700

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acceleration beyond what is stated in the change order for work. No claims shall be allowed for impact, extended overhead costs, constructive acceleration and/or actual acceleration due to a multiplicity of changes and/or clarifications. The Contractor may not change or modify City’s change order form in an attempt to reserve additional rights. 14) If City disagrees with the proposal submitted by Contractor, it will notify the Contractor and City will provide its opinion of the appropriate price and/or time extension. If the Contractor agrees with City, a change order will be issued by City. If no agreement can be reached, City shall have the right to issue a unilateral change order setting forth its determination of the reasonable additions or savings in costs and time attributable to the extra or deleted work. Such determination shall become final and binding if the Contractor fails to submit a claim in writing to City within fifteen (15) Days of the issuance of the unilateral change order, disputing the terms of the unilateral change order.
15) No dispute, disagreement or failure of the parties to reach agreement on the terms of the change order shall relieve the Contractor from the obligation to proceed with performance of the work, including extra work, promptly and expeditiously.
16) Any alterations, extensions of time, extra work or any other changes may be made without securing consent of the Contractor’s surety or sureties. b. Contract Unit Prices
1) Increases more than twenty-five percent (25%) percent. Should the actual quantity of an item of work covered by a Contract Unit Price and constructed in conformance with the Plans and Specifications exceed the Bid quantity by more than twenty-five percent (25%), payment for the quantity in excess of one hundred twenty-five percent (125%) of the Bid quantity will be made on the basis of an adjustment in the Contract Unit Price mutually agreed to by the Contractor and the City, or at the option of the Engineer, on the basis of the Extra Work per paragraph (a) above. 2) Decreases of more than twenty-five percent (25%). Should the actual quantity of an item of work covered by a Contract Unit Price, and constructed in conformance with Plans and Specifications, be less than seventy-five percent (75%) of the Bid quantity, an adjustment in payment will not be made unless so requested in writing by the Contractor. If the Contractor so requests, payment will be made on the basis of an adjustment in the Contract Unit Price mutually agreed to by the Contractor and the City, or at the option of the Engineer, on the basis of the Extra Work per paragraph (a) above; however, in no case will payment be less than would be made for the actual quantity at the Contract Unit Price nor more than would be made for seventy-five percent (75%) of the Bid quantity at the Contract Unit Price.
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ARTICLE 46. OCCUPANCY
City reserves the right to occupy or utilize any portion of The Work at any time before completion, and such occupancy or use shall not constitute Acceptance of any part of Work covered by this Contract. This use shall not relieve the Contractor of its responsibilities under the Contract.

ARTICLE 47. INDEMNIFICATION
a. Contractor shall defend (with counsel of City Council’s preference), indemnify and hold City, its officials, officers, agents, employees, and representatives free and harmless from any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or equity, regardless of whether the allegations are false, fraudulent, or groundless, to property or persons, including wrongful death, to the extent arising out of or incident to any acts, omissions or willful misconduct of Contractor, its officials, officers, employees, agents, consultants and contractors arising out of or in connection with the performance of the Work or this Contract, including claims made by subcontractors for nonpayment, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. To the fullest extent permitted by law, Contractor shall defend, at Contractor’s own cost, expense and risk, with City Council’s choosing, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its officials, officers, agents, employees and representatives. To the extent of its liability, Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City, its officials, officers, employees, agents, employees and representatives, in any such suit, action or other legal proceeding. Contractor shall reimburse City, its officials, officers, agents, employees and representatives for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided.

The only limitations on this provision shall be those imposed by Civil Code Section 2782. b. Contractor shall require each of its subcontractors to indemnify City to the same extent Contractor is indemnified.

ARTICLE 48. COMPLETION AND ACCEPTANCE, DEFECTIVE WORK
a. Completion. Contractor shall make an initial request for final inspection after initial completion of the Work. After inspection, the Engineer will inform the Contractor, in writing, of all items found by Engineer to be incomplete or not in compliance with this Agreement. After the Contractor has completed these items, the procedure for final inspection shall then be the same as specified above for the Contractor's initial request for final inspection. If after two (2) "final" inspections, items are found by Engineer to be incomplete or not in compliance with this Agreement or any of the requirements contained or referenced herein, City may require Contractor, as a condition of City performing further field inspections, to submit to the Engineer a detailed written statement of the work performed subsequent to the date of the previous inspection at which such items were found to be incomplete or not in compliance with this Agreement.

The Parties shall follow the above steps until such time as Engineer determines that the Work has been satisfactorily completed in accordance with all terms and 77 SECTION 00700

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condition of this Agreement. Upon such determination, City shall order recordation of the Notice of Completion.
b. Acceptance. Thirty-five (35) days after the Notice of Completion is recorded (or in the event any lien claims are filed against the Project arising out of Contractor's activities hereunder, on such date Contractor has finally satisfied, discharged, or obtained a release of such claim), City shall accept Contractor's Work. c. Defective Work. Contractor shall repair, reconstruct, replace or otherwise make acceptable any and all Work found by Engineer to be defective or not in accordance with the Agreement. Final acceptance of the Work shall not constitute a waiver by City of any defective work subsequently discovered.

ARTICLE 49. RECORD (“AS BUILT”) DRAWINGS
a. Contractor shall prepare and maintain a complete set of record drawings (herein referred to as “as-builts”) and shall require each trade to prepare its own as-builts.

The as-builts must show the entire site for each major trade, including but not limited to water, sewer, electrical, data, telephone, cable, fire alarm, gas and plumbing. Contractor shall mark the as-builts to show the actual installation where the installation varies from the Work as originally shown. Contractor shall mark whichever drawings are most capable of showing conditions fully and where shop drawings are used, Contractor must record a cross-reference at the corresponding location on the contract drawings. Contractor shall give particular attention to concealed elements that would be difficult to measure and record at a later date.

Contractor shall use colors to distinguish variations in separate categories of The Work.
b. Contractor shall note related change order, request for information, request for proposals, or Architect’s Supplemental Instructions where applicable. Contractor shall organize as-builts into manageable sets, bound with durable paper cover sheets and shall print suitable title, dates and other identification on the cover of each set. Contractor to also provide an electronic version of the as-builts in .pdf or other approved format. The suitability of the as-builts will be determined by the Engineer.

ARTICLE 50. RESOLUTION OF CONSTRUCTION CLAIMS
a. All public works claims between the Contractor and the City shall be resolved pursuant to the procedures set forth in Public Contract Code section 9204. All public works claims of $375,000 or less which arise between the Contractor and City shall be resolved in accordance with Public Contract Code sections 20104 et seq. and other applicable law, unless the City has elected to resolve the dispute pursuant to Public Contract Code Section 10240 et seq.
b. Contractor shall timely comply with all notices and requests for additional compensation and extensions of time, including but not limited to all requirements of Article 45, as a prerequisite to filing any claim governed by this Article. The failure to timely provide any notice or request required by the Contract Documents shall constitute a waiver of the right to these procedures. 78 SECTION 00700

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c. All Claims. All claims shall be submitted in writing and accompanied by substantiating documentation. Claims must be filed on or before the date of final payment unless other notice requirements are provided in the contract. "Claim" means a separate demand by the Contractor for (1) a time extension, including without limitation relief from damages or penalties for delay assessed by the City, (2) payment of money or damages arising from work done by or on behalf of the Contractor and payment of which is not otherwise expressly provided for or the Contractor is not otherwise entitled, or (3) payment of an amount which is disputed by City.
d. All Claims. The Contractor will submit the claim justification in the following format:
1) Summary of claim merit and price, and Contract clause pursuant to which the claim is made.
2) List of documents relating to claim
(a) Specifications
(b) Drawings
(c) Clarifications (Requests for Information)
(d) Schedules
(e) Other
3) Chronology of events and correspondence
4) Analysis of claim merit
5) Analysis of claim cost
6) Analysis of time impact analysis in CPM format
7) Cover letter and certification of validity of the claim e. City Response to Claim. Upon receipt of a Claim pursuant to this Article, the City shall conduct a reasonable review of the Claim and, within a period not to exceed 45 days of receipt of the claim, or as extended by mutual agreement, shall provide a written statement identifying what portion of the Claim is disputed and what portion is undisputed. Any payment due on an undisputed portion of the Claim will be processed and made within 60 days after the City issues its written response.

If the City needs approval from the City Council to provide Contractor a written statement as set forth above, and the City Council does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a Claim, the City shall have up to three (3) days following the next publicly noticed City Council meeting after the 45-day period, or extension, expires to provide 79 SECTION 00700

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Contractor a written statement identifying the disputed portion and the undisputed portion of the Claim.

The City may request, in writing, within 30 days of receipt of the claim, any additional documentation supporting the claim or relating to defenses or claims the City may have. If additional information is needed thereafter, it shall be provided upon mutual agreement of the City and the claimant. The City’s written response shall be submitted 30 days (15 days if the Claim is less than $50,000) after receiving the additional documentation, or within the same period of time taken by the claimant to produce the additional information, whichever is greater. f. Meet and Confer Conference. If the Contractor disputes City's response, or if City fails to respond within the statutory time period(s), the Contractor may so notify City within 15 days of the receipt of the response or the failure to respond, and demand an informal conference to meet and confer for settlement of those portions of the Claim that remain in dispute. Upon such demand, City shall schedule a meet and confer conference within 30 days.
g. Mediation. Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion thereof remains in dispute, the City shall provide the Contractor with a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any portion of the claim that remains in dispute shall be submitted to nonbinding mediation. The selection of the mediator shall be in accordance with Public Contract Code section 9204, and the City and the Contractor shall equally share the associated mediator fees. Each party will be responsible for its own attorneys’ fees and other costs incurred due to the resolution of any Claim.
h. Condition Precedent. Submission of a claim, properly certified, with all required supporting documentation, and written rejection or denial of all or part of the claim by City, is a condition precedent to any action, proceeding, litigation, suit, general conditions claim, or demand for arbitration by Contractor. i. Government Code Claim. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, construction claims and/or changed conditions, the Contractor must comply with the claim procedures set forth in Government Code section 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, construction claims, and/or changed conditions have been followed by Contractor. If no such Government Code claim is submitted, or if the prerequisite contractual requirements are not otherwise satisfied as specified herein, Contractor shall be barred from bringing and maintaining a valid lawsuit against the City.

ARTICLE 51. CITY’S RIGHT TO TERMINATE CONTRACT
a. Termination for Cause. City may, without prejudice to any other right or remedy, serve written notice upon Contractor of its intention to terminate this Contract in 80 SECTION 00700

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whole or in part if the Contractor: (i) refuses or fails to prosecute The Work or any part thereof with such diligence as will ensure its completion within the time required; (ii) fails to complete The Work within the required time; (iii) should file a bankruptcy petition or be adjudged a bankrupt; (iv) should make a general assignment for the benefit of its creditors; (v) should have a receiver appointed; (vi) should persistently or repeatedly refuse or fail to supply enough properly skilled workers or proper materials to complete the work; (vii) should fail to make prompt payment to subcontractors or for material or labor; (viii) persistently disregard laws, ordinances, other requirements or instructions of City; or (ix) should violate any of the provisions of the Contract Documents.

The notice of intent to terminate shall contain the reasons for such intention to terminate. Unless within ten (10) Days after the service of such notice, such condition shall cease or satisfactory arrangements (acceptable to City) for the required correction are made, this Contract shall be terminated. In such case, Contractor shall not be entitled to receive any further payment until the Project has been finished. City may take over and complete The Work by any method it may deem appropriate. Contractor and its surety shall be liable to City for any excess costs or other damages incurred by City to complete the Project. If City takes over The Work, City may, without liability for so doing, take possession of and utilize in completing The Work such materials, appliances, plant, and other property belonging to the Contractor as may be on the Project site. b. Termination For Convenience. City may terminate performance of The Work in whole or, in part, if City determines that a termination is in City's interest.

The Contractor shall terminate all or any part of The Work upon delivery to the Contractor of a Notice of Termination specifying that the termination is for the convenience of City, the extent of termination, and the effective date of such termination.

After receipt of Notice of Termination, and except as directed by City, the Contractor shall, regardless of any delay in determining or adjusting any amounts due under this Termination for Convenience clause, immediately proceed with the following obligations:
1) Stop Work as specified in the Notice.
2) Complete any Work specified in the Notice of Termination in a least cost/shortest time manner while still maintaining the quality called for under the Contract Documents.
3) Leave the property upon which the Contractor was working and upon which the facility (or facilities) forming the basis of the Contract Documents is situated in a safe and sanitary manner such that it does not pose any threat to the public health or safety.
4) Terminate all subcontracts to the extent that they relate to the portions of The Work terminated.
5) Place no further subcontracts or orders, except as necessary to complete the remaining portion of The Work.
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6) Submit to City, within ten (10) Days from the effective date of the Notice of Termination, all of the documentation called for by the Contract Documents to substantiate all costs incurred by the Contractor for labor, materials and equipment through the Effective Date of the Notice of Termination. Any documentation substantiating costs incurred by the Contractor solely as a result of City's exercise of its right to terminate this Contract pursuant to this clause, which costs the Contractor is authorized under the Contract Documents to incur, shall: (i) be submitted to and received by City no later than thirty (30) Days after the Effective Date of the Notice of Termination; (ii) describe the costs incurred with particularity; and (iii) be conspicuously identified as "Termination Costs Occasioned by City's Termination for Convenience."
7) These provisions are in addition to and not in limitation of any other rights or remedies available to City.
c. Savings Clause. If City terminates Contractor for cause, and if it is later determined that the termination was wrongful, such default termination shall automatically be converted to and treated as a termination for convenience. In such event, Contractor shall be entitled to receive only the amounts payable under this section, and Contractor specifically waives any claim for any other amounts or damages, including, but not limited to, any claim for consequential damages or lost profits. d. Exception. Notwithstanding any other provision of this Article, when immediate action is necessary to protect life and safety or to reduce significant exposure or liability, City may immediately order Contractor to cease Work on the Project until such safety or liability issues are addressed to the satisfaction of City or the Contract is terminated.

ARTICLE 52. WARRANTY AND GUARANTEE
a. Contractor warrants that all materials and equipment furnished under this Contract shall be new unless otherwise specified in the Contract Documents; and that all Work conforms to the Contract Document requirements and is free of any defect whether performed by the Contractor or any subcontractor or supplier. b. Unless otherwise stated, all warranty periods shall begin upon the filing of the Notice of Completion. Unless otherwise stated, the warranty period shall be for one year.
c. The Contractor shall remedy at its expense any damage to City-owned or controlled real or personal property.
d. City shall notify the Contractor, in writing, within a reasonable time after the discovery of any failure, defect, or damage. The Contractor shall within ten (10) Days after being notified commence and perform with due diligence all necessary Work. If the Contractor fails to promptly remedy any defect, or damage; the City have the right to replace, repair, or otherwise remedy the defect, or damage at the Contractor’s expense.
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e. In the event of any emergency constituting an immediate hazard to health, safety, property, or licensees, when caused by Work of the Contractor not in accordance with the Contract requirements, City may undertake at Contractor’s expense, and without prior notice, all Work necessary to correct such condition. f. With respect to all warranties, express or implied, from subcontractors, manufacturers, or suppliers for Work performed and Materials furnished under this Contract, the Contractor shall:
1) Obtain for City all warranties that would be given in normal commercial practice;
2) Require all warranties to be executed, in writing, for the benefit of City; and 3) Enforce all warranties for the benefit of City, unless otherwise directed in writing by City.

This Article shall not limit City’s rights under this Contract or with respect to latent defects, gross mistakes, or fraud. City specifically reserves all rights related to defective work, including but not limited to the defect claims pursuant to California Code of Civil Procedure Section 337.15.

ARTICLE 53. DOCUMENT RETENTION & EXAMINATION
a. In accordance with Government Code Section 8546.7, records of both City and the Contractor shall be subject to examination and audit by the State Auditor General for a period of three (3) years after final payment.
b. Contractor shall make available to City any of the Contractor’s other documents related to the Project immediately upon request of City. c. In addition to the State Auditor rights above, City shall have the right to examine and audit all books, estimates, records, contracts, documents, bid documents, subcontracts, and other data of the Contractor (including computations and projections) related to negotiating, pricing, or performing the modification in order to evaluate the accuracy and completeness of the cost or pricing data at no additional cost to City, for a period of four (4) years after final payment.

ARTICLE 54. SOILS INVESTIGATIONS
When a soils investigation report for the Project site is available, as otherwise noted, such report shall not be a part of the Contract Documents. Any information obtained from such report as to subsurface soil condition, or to elevations of existing grades or elevations of underlying rock, is approximate only and is not guaranteed. Contractor acknowledges that any soils investigation report (including any borings) was prepared for purposes of design only and Contractor is required to examine the site before submitting its bid and must make whatever tests it deems appropriate to determine the underground condition of the soil.
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ARTICLE 55. SEPARATE CONTRACTS
a. City reserves the right to let other contracts in connection with this Work or on the Project site. Contractor shall permit other contractors reasonable access and storage of their materials and execution of their work and shall properly connect and coordinate its Work with theirs.
b. To ensure proper execution of its subsequent Work, Contractor shall immediately inspect work already in place and shall at once report to the Engineer any problems with the work in place or discrepancies with the Contract Documents. c. Contractor shall ascertain to its own satisfaction the scope of the Project and nature of any other contracts that have been or may be awarded by City in prosecution of the Project to the end that Contractor may perform this Contract in the light of such other contracts, if any. Nothing herein contained shall be interpreted as granting to Contractor exclusive occupancy at site of the Project.

Contractor shall not cause any unnecessary hindrance or delay to any other contractor working on the Project. If simultaneous execution of any contract for the Project is likely to cause interference with performance of some other contract or contracts, the Engineer shall decide which Contractor shall cease Work temporarily and which contractor shall continue or whether work can be coordinated so that contractors may proceed simultaneously. City shall not be responsible for any damages suffered or for extra costs incurred by Contractor resulting directly or indirectly from award, performance, or attempted performance of any other contract or contracts on the Project site.

ARTICLE 56. NOTICE AND SERVICE THEREOF
All notices shall be in writing and either served by personal delivery or mailed to the other party as designated in the Bid Forms. Written notice to the Contractor shall be addressed to Contractor’s principal place of business unless Contractor designates another address in writing for service of notice. Notice to City shall be addressed to City as designated in the Notice Inviting Bids unless City designates another address in writing for service of notice. Notice shall be effective upon receipt or five (5) Days after being sent by first class mail, whichever is earlier.

Notice given by facsimile shall not be effective unless acknowledged in writing by the receiving party.

ARTICLE 57. NOTICE OF THIRD PARTY CLAIMS
Pursuant to Public Contract Code Section 9201, City shall provide Contractor with timely notification of the receipt of any third-party claim relating to the Contract.

ARTICLE 58. STATE LICENSE BOARD NOTICE
Contractors are required by law to be licensed and regulated by the Contractors’ State License Board which has jurisdiction to investigate complaints against contractors if a complaint regarding a patent act or omission is filed within four (4) years of the date of the alleged violation. A complaint regarding a latent act or omission pertaining to structural defects must be filed within ten (10) years of the date of the alleged violation. Any questions concerning a contractor may be 84 SECTION 00700

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referred to the Registrar, Contractors’ State License Board, P.O. Box 26000, Sacramento, California 95826.

ARTICLE 59. INTEGRATION
a. Oral Modifications Ineffective. No oral order, objection, direction, claim or notice by any party or person shall affect or modify any of the terms or obligations contained in the Contract Documents.
b. Contract Documents Represent Entire Contract. The Contract Documents represent the entire agreement of City and Contractor.

ARTICLE 60. ASSIGNMENT
Contractor shall not assign, transfer, convey, sublet, or otherwise dispose of this Contract or any part thereof including any claims, without prior written consent of City. Any assignment without the written consent of City shall be void. Any assignment of money due or to become due under this Contract shall be subject to a prior lien for services rendered or Material supplied for performance of Work called for under the Contract Documents in favor of all persons, firms, or corporations rendering such services or supplying such Materials to the extent that claims are filed pursuant to the Civil Code, the Code of Civil Procedure or the Government Code.

ARTICLE 61. CHANGE IN NAME AND NATURE OF CONTRACTOR’S LEGAL ENTITY Should a change be contemplated in the name or nature of the Contractor’s legal entity, the Contractor shall first notify City in order that proper steps may be taken to have the change reflected on the Contract.

ARTICLE 62. ASSIGNMENT OF ANTITRUST ACTIONS
Pursuant to Section 7103.5 of the Public Contract Code, in entering into a public works contract or subcontract to supply goods, services, or materials pursuant to a public works contract, Contractor or subcontractor offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (chapter 2 (commencing with Section 16700) of part 2 of division 7 of the Business and Professions Code), arising from the purchase of goods, services, or materials pursuant to this Contract or any subcontract. This assignment shall be made and become effective at the time City makes final payment to the Contractor, without further acknowledgment by the parties.

ARTICLE 63. PROHIBITED INTERESTS
No City official or representative who is authorized in such capacity and on behalf of City to negotiate, supervise, make, accept, or approve, or to take part in negotiating, supervising, making, accepting or approving any engineering, inspection, construction or material supply contract or any subcontract in connection with construction of the project, shall be or become directly or indirectly interested financially in the Contract.
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ARTICLE 64. LAWS AND REGULATIONS
a. Contractor shall give all notices and comply with all federal, state and local laws, ordinances, rules and regulations bearing on conduct of work as indicated and specified by their terms. References to specific laws, rules or regulations in this Contract are for reference purposes only, and shall not limit or affect the applicability of provisions not specifically mentioned. If Contractor observes that drawings and specifications are at variance therewith, he shall promptly notify the Engineer in writing and any necessary changes shall be adjusted as provided for in this Contract for changes in work. If Contractor performs any work knowing it to be contrary to such laws, ordinances, rules and regulations, and without such notice to the Engineer, he shall bear all costs arising therefrom. b. Contractor shall be responsible for familiarity with the Americans with Disabilities Act (“ADA”) (42 U.S.C. § 12101 et seq.). The Work will be performed in compliance with ADA regulations.

ARTICLE 65. PATENT FEES OR ROYALTIES
The Contractor shall include in its bid amount the patent fees or royalties on any patented article or process furnished or used in the Work. Contractor shall assume all liability and responsibility arising from the use of any patented, or allegedly patented, materials, equipment, devices or processes used in or incorporated with The Work, and shall defend, indemnify and hold harmless City, its officials, officers, agents, employees and representatives from and against any and all liabilities, demands, claims, damages, losses, costs and expenses, of whatsoever kind or nature, arising from such use.

ARTICLE 66. OWNERSHIP OF DRAWING
All Contract Documents furnished by City are City property. They are not to be used by Contractor or any subcontractor on other work nor shall Contractor claim any right to such documents. With exception of one complete set of Contract Documents, all documents shall be returned to City on request at completion of The Work.

ARTICLE 67. NOTICE OF TAXABLE POSSESSORY INTEREST
In accordance with Revenue and Taxation Code Section 107.6, the Contract Documents may create a possessory interest subject to personal property taxation for which Contractor will be responsible.

END OF GENERAL CONDITIONS
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1. SPECIFIC MATERIALS
See Project Plans and Specifications.

2. PROJECT RETENTION; SUBSTANTIAL COMPLEXITY
Not Applicable.

3. STORM WATER SPECIFICATIONS
Erosion and sediment control devices will require modification and ongoing maintenance as the Work progresses to achieve the goals of the Erosion Control Plan and the Storm Water Pollution Prevention Plan (SWPPP) or National Pollution Discharge Elimination System (NPDES) when a SWPPP is not required for the project. Placement of additional devices may be necessary to achieve those goals at various stages of the Work.

Contractor shall inspect and maintain all BMP’s on a daily basis. Gutters and streets shall be cleaned daily. Broken sand/gravel bags and other erosion/sediment control devices shall be replaced immediately. Additionally, the Engineer may require a daily log by the Contractor indicating who performed the BMP inspection and what maintenance was performed.

Failure of the Contractor to comply with an Engineer’s correction notice may result in an order to suspend work until the condition is corrected. No additional compensation, time nor payment, will be allowed as a result of such a suspension.

Any fines levied by the State Water Resources Control Board, City, or other entity having authority to do so, as a result of the Work not complying with the S.W.P.P.P. (or NPDES if no SWPPP) shall become the responsibility of the Contractor. The amount of the fine may be deducted from monies due the Contractor, at the discretion of the Engineer, until the fine is paid or otherwise resolved.

4. PRE-CONSTRUCTION MEETING.

After, or upon, notification of Contract Award, the Engineer will set the time and location for the Pre-Construction Meeting. Attendance of the Contractor's management personnel responsible for the management, administration, and execution of the project is mandatory for the meeting to be convened. Failure of the Contractor to have the Contractor 's responsible project personnel attend the Pre-Construction Meeting will be grounds for default by Contractor. No separate payment will be made for the Contractor 's attendance at the meeting. The Notice to Proceed will only be issued on or after the completion of the Pre-Construction meeting.

5. MODIFICATION OF HOURS OF WORK
The Contractor’s activities shall be confined to Monday through Friday, excluding City holidays and weekends. The Contractor’s activities shall be confined to the hours between 8:00 a.m. and 87 SECTION 00750

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4:30 p.m. Working hours on arterial streets, including closure of travel lanes, will be allowed only between the hours of 9:00 a.m. and 3:00 p.m. Deviation from these hours will not be permitted without written request and the prior consent of the Engineer, except in emergencies involving immediate hazard to persons or property. In the event of either a requested, or emergency deviation, inspection service fees will be charged against the Contractor. The service fees will be calculated at overtime rates, including benefits, overhead, and travel time. The service fees will be deducted from any amounts due the Contractor.

6. STREET CLOSURES, DETOURS, BARRICADES
Existing electrical systems (traffic signal, highway and street lighting, flashing beacon, sign illumination and other facilities), or approved temporary replacements thereof, shall be kept in effective operation for the benefit of the traveling public during the progress of the work, except when shutdown is permitted to allow for alterations or final removal of the systems. The traffic signal shutdowns shall be limited to normal working hours, or shall be as specified in the special provisions. Lighting system shutdowns shall not interfere with the regular lighting schedule, unless otherwise permitted by the Engineer. The Contractor shall notify the Engineer prior to performing any work on existing systems.

The Contractor shall notify the City prior to any operational shutdown of a traffic signal. The City will:

1. Continue the operation and maintenance of existing electrical facilities.

2. Continue to provide for electrical energy for the operation of existing electrical facilities.

3. Repair or replace existing facilities damaged by public traffic.

4. Pay the cost of electrical energy for the operation of existing or new facilities that are undergoing the functional tests.

The Contractor shall ascertain the exact location and depth of existing detectors, conduits, pull boxes and other electrical facilities before using any tools or equipment that may damage those facilities or interfere with any electrical system.

Where damage is caused by the Contractor’s operations, the Contractor shall, at the Contractor’s expense, repair or replace damaged facilities promptly in conformance with these specifications.

If any existing loop conductor, including the portion leading to the detector handhole or termination pull box, is damaged by the contractor’s operations, the Contractor shall immediately notify the Engineer. The affected detectors shall be replaced at the Contractor’s expense and as directed by the Engineer within 24 hours. If the Contractor fails to complete the repairs within this period, the repairs will be made by the City at the Contractor’s expense.

Should the Contractor fail to perform the required repairs or replacements, the cost of performing the repairs or replacements will be deducted from any moneys due or to become due to the Contractor.
88 SECTION 00750

SPECIAL CONDITIONS
55452.01510\32905704.2
86 SECTION 00750

SPECIAL CONDITIONS
Where roadways are to remain open to traffic and existing lighting systems are to be modified, the lighting systems shall remain in operation and the final connection to the modified circuit shall be made so that the modified circuit will be in operation by nightfall of the same day.

Temporary electrical installations shall be kept in effective operation until the temporary installations are no longer required for the traveling public.

During traffic signal system shutdown the Contractor shall place “STOP AHEAD” and “STOP” signs to direct vehicle and pedestrian traffic through the intersection. All signal faces shall be covered when the system is shutdown overnight. Temporary “STOP AHEAD” and “STOP” signs shall be either covered or removed when the system is turned on. “STOP AHEAD” and “STOP” signs shall be furnished by the Contractor and shall conform to the provisions in Caltrans Standard Specification section 12-3.06, “Construction Area Signs.” Minimum size of “STOP” signs shall be 30 inches.

One “STOP AHEAD” sign and one “STOP” sign shall be placed for each direction of traffic. For two-lane approaches, 2 “STOP” signs shall be placed. Location of the signs shall be as directed by the Engineer.

Barricades shall be equipped with flashing warning lights. All power required devices shall be operated by batteries, rather than generators.

Street closures will not be allowed, except as specifically permitted by the Engineer. Traffic control shall be approved by the Engineer.

Lane transitions shall conform to the latest edition of the California Manual on Uniform Traffic Control Devices (MUTCD).

Temporary traffic channelization shall be accomplished with barricades or delineators. Temporary striping will not be allowed unless specifically permitted by the Engineer. The Contractor shall prepare any plans that may be required for temporary striping to the satisfaction of the Engineer.

In no event will temporary striping be allowed on finished pavement surfaces, which are to remain.

The Contractor shall prepare any traffic control or detour plans that may be required as directed by the Engineer. The Contractor shall submit Traffic Control Plans for all work on arterial roads, prepared and signed by a California Registered Civil or Traffic Engineer at least ten (10) working days prior to commencing work.

The Contractor shall schedule an employee to police the temporary delineators and barricades within the travel way during weekday, nonworking hours, and over Saturdays, Sundays, and holidays. Any corrective work required to be done by City forces shall be back charged to the Contractor based on the actual costs, plus City overhead and withheld from the final payment.

All costs to the Contractor for street closures, detours, barricades, and associated plans shall be included in various lump sum contract bid items, and no separate payment will be made therefore.

7. SURVEY CONTROL AND REFERENCE POINTS
89 SECTION 00750

SPECIAL CONDITIONS
55452.01510\32905704.2
87 SECTION 00750

SPECIAL CONDITIONS
Prior to the start of construction, the Contractor (its licensed surveyor or qualified engineer) shall locate all monuments (both of record and not of record), bench marks, and centerline ties within one hundred feet of the construction activity. Additional ties to monuments shall be set when ties are missing (min. four ties per monument). The Contractor shall prepare and submit for review to the City Engineer separate tie sheets and Corner Record sheets (monuments not of record shall have only tie sheets prepared). Corner Records shall conform to the County Engineers’ Association of California’s “Guide to the Preparation of Records of Survey and Corner Records” document as provided by the County of Orange Land Surveyor’s Office and on file in the City of San Clemente City Engineers Office. Upon review by the City Engineer, the Contractor shall file the Corner Records with the County of Orange Land Surveyor’s Office. Certified Corner Records shall be filed with the City Engineer. Prior to final Acceptance by the City, the Contractor shall resurvey all field monuments and centerline ties within the construction zone, prepare tie sheets and corner record sheets as indicated above, and file them with the City Engineer for review.

After review by the City Engineer, the land surveyor shall file the corner records with the County Land Surveyors Office, and file certified copies of the corner records with the City Engineer.

All survey monuments removed or altered as a result of construction shall be reset, corner records shall be filed with the County of Orange Land Surveyor’s Office, and approved final corner records shall be filed with the City Engineer. Centerline ties removed as a result of construction shall be reset and tie sheets filed with the City Engineer.

Contractor shall provide a letter of certification for all monuments having four or more existing ties which are within 0.02 ft plus or minus of the original City tie sheet records. When several monuments and ties appear on one tie sheet and one of the ties has changed the land surveyor shall re-measure all of the ties and re-file a new ties sheet with the City as required herein.

County of Orange permanent and temporary bench marks within the construction zone shall be located by survey, and the Contractor shall send a written notification of impending construction to the County of Orange Land Surveyor’s Office two weeks prior to construction.

END OF SPECIAL CONDITIONS
90 55452.01510\32905704.2
88 SECTION 00800

TECHNICAL SPECIFICATIONS
SECTION 00800

TECHNICAL SPECIFICATIONS

SEE PROJECT PLANS FOR TECHNICAL SPECIFICATIONS

END OF TECHNICAL SPECIFICATIONS
91 55452.01510\32905704.2
89 APPENDIX 1

INSURANCE REQUIREMENTS
APPENDIX 1

INSURANCE REQUIREMENTS

1. WORKERS’ COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000) for Contractor ’s employees in accordance with the laws of the State of California, Section 3700 of the Labor Code In addition, Contractor shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California, Section 3700 for all of the subcontractor’s employees.

Contractor shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officials, officers, employees, agents, and volunteers. Company or companies providing insurance coverage shall be acceptable to City, if in the form and coverage as set forth in the Contract Documents.

2. COMMERCIAL GENERAL LIABILITY INSURANCE
a. Contractor shall procure and maintain during the life of this Contract and for such other period as may be required herein, at its sole expense, occurrence form Commercial General Liability insurance coverage, at least as broad as the most current ISO CGL Form 00 01 including but not limited to, premises liability, contractual liability, products/completed operations if applicable, personal and advertising injury which may arise from or out of Contractor’s operations, use, and management of the Project site, or the performance of its obligations hereunder.

Policy limits shall not be less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury and property damage, including without limitation, blanket contractual liability, and a $2,000,000 completed operations aggregate. Defense costs shall be paid in addition to the limits. b. Such policy shall comply with all the requirements of this Article. The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Contractor from liability in excess of such coverage, nor shall it limit Contractor’s indemnification obligations to City, and shall not preclude City from taking such other actions available to City under other provisions of the Contract Documents or law.
c. Contractor shall make certain that any and all subcontractors hired by Contractor are insured in accordance with this Contract. If any subcontractor’s coverage does not comply with the foregoing provisions, Contractor shall indemnify and hold City harmless from any damage, loss, cost, or expense, including attorneys’ fees, incurred by City as a result thereof.
d. All general liability policies provided pursuant to the provisions of this Article shall comply with the provisions of the Contract Documents.
92 APPENDIX 1

INSURANCE REQUIREMENTS
55452.01510\32905704.2
90 APPENDIX 1

INSURANCE REQUIREMENTS
e. All general liability policies shall be written to apply to all bodily injury, including death, property damage, personal injury, owned and non-owned equipment, blanket contractual liability, completed operations liability, explosion, collapse, under-ground excavation, removal of lateral support, and other covered loss, however occasioned, occurring during the policy term, and shall specifically insure the performance by Contractor of that part of the indemnification contained in these General Conditions, relating to liability for injury to or death of persons and damage to property. If the coverage contains one or more aggregate limits, a minimum of 50% of any such aggregate limit must remain available at all times; if over 50% of any aggregate limit has been paid or reserved, City may require additional coverage to be purchased by Contractor to restore the required limits. Any umbrella policy shall “follow form” to the underlying primary policies.

3. AUTOMOBILE LIABILITY INSURANCE
Contractor shall take out and maintain at all times during the term of this Contract Automobile Liability Insurance at least as broad as ISO CA 00 01 (Any Auto) covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with Work to be performed under these Contract Documents, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

Such insurance shall be provided in a form and with insurance companies acceptable to City and comply with the provisions of Section 7 below.

4. CONTRACTORS POLLUTION LIABILITY
Not Applicable.

5. UMBRELLA INSURANCE.

Contractor shall obtain and maintain an umbrella insurance policy with limits of not less than $4,000,000 that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability and automobile liability. Such policy or policies shall include the following terms and conditions:
a. A drop down feature requiring the policy to respond in the event that any primary insurance that would otherwise have applied proves to be uncollectable in whole or in part for any reason;
b. Pay on behalf of wording as opposed to reimbursement; c. Concurrency of effective dates with primary policies; and d. Policies shall “follow form” to the underlying primary policies. e. Insureds under primary policies shall also be insureds under the umbrella or excess policies.

6. BUILDER’S RISK [“ALL RISK”]
Not Applicable.
93 APPENDIX 1

INSURANCE REQUIREMENTS
55452.01510\32905704.2
91 APPENDIX 1

INSURANCE REQUIREMENTS

7. FORM AND PROOF OF CARRIAGE OF INSURANCE
a. Any insurance carrier providing insurance coverage required by the Contract Documents shall be authorized to do business in the State of California unless waived, in writing, by City’s Risk Manager. Carrier(s) shall have an A.M. Best rating of not less than an A-VII.
b. Insurance deductibles or self-insured retentions greater than $5,000 must be declared by the Contractor, and such deductibles and retentions shall have the prior written consent from City. At the election of City the Contractor shall either 1) reduce or eliminate such deductibles or self-insured retentions, or 2) procure a bond which guarantees payment of losses and related investigations, claims administration, and defense costs and expenses.
c. Contractor shall cause its insurance carrier(s) to furnish City with either 1) a properly executed original Certificates(s) of Insurance and certified original copies of Endorsements effecting coverage as required herein, or 2) if requested to do so in writing by City’s Risk Manager, provide original Certified copies of policies including all Endorsements and all attachments thereto, showing such insurance is in full force and effect. All required policies of Commercial General Liability insurance shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds. For all policies of Commercial General Liability insurance, Contractor shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 01 01 (or endorsements providing the exact same coverage) to effectuate this requirement. Further, all policies of insurance shall contain or shall be endorsed to contain the covenant of the insurance carrier(s) that shall provide no less than thirty (30) days written notice be given to City prior to any material modification or cancellation of such insurance. d. In the event of a material modification or cancellation of coverage, City may terminate or Stop Work pursuant to the Contract Documents, unless City receives, prior to such effective date, another properly executed original Certificate of Insurance and original copies of endorsements or certified original policies, including all endorsements and attachments thereto evidencing coverages set forth herein and the insurance required herein is in full force and effect. Contractor shall not take possession, or use the Project site, or commence operations under these Contract Documents until City has been furnished original Certificate(s) of Insurance and certified original copies of Endorsements or policies of insurance including all Endorsements and any and all other attachments as required in this Section. The original Endorsements for each policy and the Certificate of Insurance shall be signed by an individual authorized by the insurance carrier to do so on its behalf.
e. All required insurance coverages shall contain or be endorsed to waive subrogation against the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its Subcontractors. Contractor shall indemnify and hold City harmless from any 94 APPENDIX 1

INSURANCE REQUIREMENTS
55452.01510\32905704.2
92 APPENDIX 1

INSURANCE REQUIREMENTS
damage, loss, cost, or expense, including attorneys’ fees, incurred by City from Contractor’s failure to ensure its Subcontractors waive right of recovery against City.
f. It is understood and agreed to by the parties hereto and the insurance company(s), that the Certificate(s) of Insurance and policies shall so covenant and shall be construed as primary, and City’s insurance and/or deductibles and/or self-insured retentions or self-insured programs shall not be construed as contributory. The Contractor shall provide endorsement(s) to this effect at the City’s request. g. City reserves the right to adjust the monetary limits of insurance coverage’s during the term of this Contract including any extension thereof-if in City’s reasonable judgment, the amount or type of insurance carried by the Contractor becomes inadequate.
h. In the event any policy of insurance required by the Contract Documents does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Contractor or City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, City may cancel this Contract, effective upon notice.
i. Contractor acknowledges and agrees that actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposed no additional obligation on the City nor does it waive any rights hereunder. j. Requirements not limiting. Requirements of specific coverage or limits are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City..
k. Contractor shall be responsible for causing all Subcontractors of any tier working under this Contract to purchase insurance meeting the requirements contained herein, including adding the City its officials, officers, employees, agents and volunteers as Additional Insureds to the subcontractor’s policies. All policies of Commercial General Liability insurance provided by Subcontractors shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO GC 20 38 04 13 (or an endorsement providing the exact same coverage) to effectuate this requirement.

Contractor shall not allow any Subcontractor to commence work relating to these Contract Documents until it has received satisfactory evidence of Subcontractor’s compliance with all insurance requirements under this Contract. The Contractor 95 APPENDIX 1

INSURANCE REQUIREMENTS
55452.01510\32905704.2
93 APPENDIX 1

INSURANCE REQUIREMENTS
shall provide satisfactory evidence of compliance with this section upon request of the City.
96 55452.01510\32905704.2
94 APPENDIX 3

REDUCED SIZE CONSTRUCTION PLANS
APPENDIX 2

WASTE MANAGEMENT PLAN REQUIREMENTS
97 55452.01510\32905704.2
95 APPENDIX 3

REDUCED SIZE CONSTRUCTION PLANS
APPENDIX 3

REDUCED SIZE CONSTRUCTION PLANS
98 RESOLUTION NO. 10-11

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN CLEMENTE, CALIFORNIA, ADOPTING THE

NEGATIVE DECLARATION AND APPROVING THE

CITY OF SAN CLENIENTE MASTER WA YFINDING

SIGN PROGAM
·wHEREAS, in 2007 the City Master \Vayfinding Sign Program was identified by the City Councii as a Vity Few priority; and
WHEREAS, in April 2008, the City Council directed the formation of a ten ( 10) person Sign committee to work with staff and Graphic Solutions, the City's Sign Design Consultant to develop a City Master Wayfinding Sign Program; and WHEREAS, the \,Vayfinding Sign Committee held a total of twelve (12) meetings between May 2008 and March 2009 where they reviewed and discussed the Sign Program and developed a variety of design options; and
WHEREAS, public workshops were held on June 25, 2008 and October 15, 2008.

At the first workshop the public participated in a sign preference survey. The consultantGraphic Solutions used the survey and historical references to formalize initial design concepts. The Wayfinding Sign Committee then to refine the sign designs into two design choices that were presented to the public at the second worksnop in October 2008. Based upon the public feedback, the Committee developed a proposed master sign design, which could be applied to different sign types; and WHEREAS, the Planning Division processed and completed an initial environmental assessment for this project in accordance with the California Environmental Quality Act (CEQA) and the Planning Division determined that the project would not result in any significant environmental impacts and that a Negative Declaration is warranted. The Negative Declaration was completed on October 6, 2009, 2009 and was advertised and circulated for a thirty day public review period on October 7, 2009 through November 7, 2009; and
WHEREAS, on December 9, 2008 Beaches, Parks, and Recreation Commission completed a preliminary review of the Master Wayfinding Sign Program and suggested improvements to the program and reviewed the Master Wayfinding Program again on Augsut 11, 2009 and recommended approval of the Sign Program; and \,\!HEREAS, on December 3, 2008, the Planning Commission completed a preliminary review of the Master Wayfinding Sign Program and suggested improvements and held a duly noticed public hearing on August 19, 2009 and recommended approval of the Sign Program; and
Attachment 3
99 Resolution No. 10-11 Page 2
WHEREAS, on Febuary 2, 2010, the City Council held a duly noticed public hearing on the subject recommendations, and considered evidence presented by City staff and other interested parties

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN
CLEi\1.ENTE HEREBY RESOLVES AS FOLLOWS:

SECTION 1: Pursuant to CEQA Guidelines Section 15063, an initial study has been prepared for this project. After reviewing and considering the initial study, the proposed Negative Declaration and all comments received during the public review process, the Planning Division recommends that City Council finds that the Negative Declartion reflects the independent judgment and analysis of the City of San Clemente, and has determined that there is no substantial evidence that the project will have a significant impact on the environment. As a result of its review of the aforementioned documents, the City Council hereby adopts a Negative Declartion for the City of San Clemente Wayfinding Sign Program and authorizes issuance of a Notice of Determination pursuant to CEQA making up the record of proceedings for the Negative Declarion. Those records are retained in the Planning Department of the City of San Clemente, which is the custodian of record for those documents.

SECTION 2: The City Council hereby approves the City of San Clemente Master Wayfinding Sign Program.

PASSED AND ADOPTED this 16th day of February
ATTEST:

M ty of
2010
�/ Afl Clerk of the City of
(S n Clemente, California S . Clemente, California
100
J!
Resolution No. 10-11

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §

CITY OF SAN CLEMENTE )

Page 3 ends

I, JOANNE BAADE, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 10-11 was adopted at a regular meeting of the City Council of the City of San Clemente held on the 16th day of February 2010 by the following vote:

AYES:

NOES:

ANDERSON, BAKER, DONCHAK, EGGLESTON, MAYOR DAHL
NONE
ABSENT: NONE
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this� day of r-$ , ;J.t)10 Approved as to fonn:
/s/ Jeff Oderman
City Attorney
;JIJMA1L��
/ ¢ITY CLERK of the City of
(/San Clemente, California
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City of San Clemente
Bidders' Listing for "Project Park Monument Sign Replacement Program (PN 29103 - August 2023)"Issued on 07/26/2023Bid Due on August 31, 2023 2:00 PM (PDT)Vendor Name Address City State Zip Bid AmountAmerica's Instant Signs 1260 N Hancock St Unit 106 Anaheim CA 92807 $62,790.02premo construction inc 7 copper hill Irvine CA 92620 $73,800.00Bravo Sign and Design 520 S. Central Park Ave. E. Anaheim CA 92802 $83,460.00Abajian Enterprise 1640 E. EDINGER AVE STE C Santa Ana CA 92705 $84,900.00Oppenheimer national 31878 Del obispo st ste 118510 San Juan Capistrano CA 92675 $88,400.00Corporate Project Management Inc 9130 Santa Margarita Road Atascadero CA 93422 $152,580.00newbuild Construction and restoration Inc 625 W. Katella ave ste 27 Orange CA 92867 $169,800.00 $WWDFKPHQW
112
ATTACHMENT 6
4882-9904-3949 v1
RESOLUTION NO. 23-112

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SAN CLEMENTE, CALIFORNIA, AWARDING A

CONSTRUCTION CONTRACT TO A&D SIGNS CORP DBA
AMERICA’S INSTANT SIGNS FOR THE PARK

MONUMENT SIGN REPLACEMENT PROGRAM (AUGUST
2023), CIP PROJECT NO. 29103; AND AUTHORIZING THE

CITY MANAGER TO EXECUTE THE AGREEMENT IN AN
AMOUNT NOT TO EXCEED $62,790
WHEREAS, on February 16, 2010, the City Council adopted Resolution No. 10- 11, which approved the conceptual Master Wayfinding Sign Program; and WHEREAS, on March 16, 2021, the City Council received and filed a plan design for park monument sign replacements, being consistent with the City’s Wayfinding Sign Program; and
WHEREAS, Staff and an engineering consultant prepared a bid package to replace the wooden park monument signs at Max Berg Plaza and Marblehead Parks; and WHEREAS, staff determined that the work was categorically exempt from the California Environmental Quality Act (CEQA) under Class 2 of the State CEQA Guidelines, Section 15302 – Replacement of Existing Facilities and a notice of exemption was filed with the County of Orange Recorder’s Office on June 10, 2021 for this project; and
WHEREAS, on August 31, 2023, staff received seven responsive bids with bid amounts ranging between $62,790 and $169,800 with the lowest bid of $62,790 being from A&D Signs Corp dba America’s Instant Signs of Anaheim, California, to replace the aforementioned park monument signs.

NOW, THEREFORE, the City Council of the City of San Clemente does hereby find, determine and resolve as follows:

SECTION 1. That the above recitations are true and correct and incorporated herein.

SECTION 2. That the construction contract for the Park Monument Sign Replacement Program (August 2023), CIP Project No. 29103, is hereby awarded to A&D Signs Corp dba America’s Instant Signs as the lowest responsive and responsible bidder.

SECTION 3. That the City Manager is authorized and directed to execute a construction contract with A&D Signs Corp dba America’s Instant Signs in an amount not to exceed $62,790 for CIP Project No. 29103 in a form substantially as presented to City Council on October 3, 2023.

SECTION 4. That a 10% project contingency of $6,300 for CIP Project No. 29103 113
Resolution No. 23-112 Page 2
4882-9904-3949 v1
is hereby approved.

SECTION 5. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED AND ADOPTED this _____ day of ____________________, 2023.

ATTEST:
___________________________ __________________________
City Clerk of the City of Mayor of the City of San
San Clemente, California Clemente, California

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §

CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 23-112 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, _________, by the following vote:

AYES:

NOES:

ABSENT:

Various parks in the City of San Clemente
JUN 1 0 2021

ORANGE COUNTY CLERK-RECORDER DEPARTMENT
BY: Crf: DEPUTY
Project Location - City: San Clemente Project Location - County: _O_ra_ng__ e ___ _
Description of Nature, Purpose and Beneficiaries of Project:

The project replaces 2 or 3 wooden park monument signs which have outlived their useful life and need to be removed and replaced.

Name of Public Agency Approving Project: City of San Clemente FILED Name of Person or Agency Carrying Out Project: C__it_y_o_fS__a_nC__le_m__en_te __ ______ ��..--.,,,,_,.. � Exempt Status: (check one):
'-.9 □ Ministerial (Sec. 21080(b)(1); 15268);
JUN 1 0 2021

ORANGE COUNTY CLERK-RECORDER DEPARTMENT
C) □ Declared Emergency (Sec. 21080(b)(3); 15269(a));
□ Emergency Project (Sec. 21080(b)(4); 15269(b)(c)); BY: Ur::,, DEPUTY )( Categorical Exemption. State type and section number: Section 15302, Class 2 □ Statutory Exemptions. State code number: ___________________ Reasons why project is exempt:

Consistent with Section 15302, Class 2, the project consists of replacement of existing park monument signs.

Lead Agency
Contact Person: ------- Manuel Gomez --- Area Code/Telephone/Extension: (949) 361-6187 If filed by applicant:

1. Attac ent of exemption finding.

2. Has ption been filed by the public agency approving the project? Yes No Signature: ----,,.--,.-,,.�--ff--oF------+-+-- Date: U · 7 · 2j Title: Interim Public Works Director Signed by Applicant
Authority cited: Sections 21083 and 21110, Public Resources Code.

Reference: Sections 21108, 21152, and 21152.1, Public Resources Code.

Date Received for filing at OPR: _ _ __
Recorded in Official Records, Orange County
Hugh Nguyen, Clerk-Recorder
I IIIII I I IIIII Il llll lllll lllll lllll lllll lllll lllll lllll 11111111111 111111 NO FEE * $ R O O 1 2 8 9 8 3 0 1 $ *
202185000439 2:13 pm 06/10/21
383 Vitlndx 201

0.00 50.00 0.00 0.00 0.00 0.00 0.00 0.00
Attachment 7
115
:r;;ri:b ?,,( " V /'-' / J • Signed by J ead AgencY •
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org

AGENDA REPORT

CITY OF SAN CLEMENTE

CITY COUNCIL MEETING

CITY OF SAN CLEMENTE
Meeting Date: October 3, 2023 Agenda Item: 7N
Department: Public Works
Prepared By Belgin Cuhadaroglu, Associate Civil Engineer Subject:

CONSIDERATION OF A RESOLUTION REJECTING ALL BIDS FOR THE MONTALVO AND RIVIERA PEDESTRIAN BRIDGES COATING REPLACEMENT, CIP PROJECT NO. 23802 Fiscal Impact:

If bids are rejected as proposed, there would be no fiscal impact with the exception of the nominal costs of modifying and reissuing the bidding documents.

Summary:

Upon review of the Montalvo and Riviera Pedestrian Bridges Coating Replacement Project and the bidding documents, staff has determined that there are elements of the project that need to be included in the proposals. Rather than seek future change orders, staff is recommending a rejection of the current bids and modification of the bidding documents. Staff will reopen the bidding process and present the bids to the City Council for consideration at a future date. As always, staff will make an effort to solicit bids from local contractors.

Background:

The Montalvo and Riviera Pedestrian Bridges were fabricated in September 2006.

Due to exposure to the highly corrosive marine environment, the existing coating on these bridges has reached the end of its service life and will continue to corrode without any corrective action. Michael Baker International, Inc. (Michael Baker), structural engineering consultant, was retained to conduct a bridge inspection on December 3, 2021. They provided recommendations for treatment and coating of both pedestrian bridges to extend the service life of each of the bridge for several decades.

Staff prepared a bid package and advertised the project for competitive bidding on the PlanetBids website. Six bids were received on July 27, 2023, ranging from $380,133 to $779,600, as shown on Attachment 3. No local contractors provided bids.

Subsequent to the bid opening on July 27, 2023, additional corroded steel surfaces below the bridge and some additional plank replacements were identified. Therefore, City staff recommends rejecting all bids, expanding the scope of work, and re-bidding the project.

Council Options:
 Adopt Resolution No. 23-113, rejecting all bids.
 Continue the item and direct staff to provide additional information. 1 Meeting Date: October 3, 2023 Agenda Item: 7N

CITY OF SAN CLEMENTE
 Do not adopt Resolution No. 23-113 and postpone the project.

Environmental Review/Analysis:

This Project was previously determined to be exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR 15301), Section 15301 of the state CEQA Guidelines. A Notice of Exemption was filed with the County of Orange Recorder’s Office on November 08, 2022 for this Project. (See Attachment 4)
Recommended Actions:

Staff Recommendation
ommendation
Staff recommends the City Council adopt Resolution No. 23-113, which will:

1. Reject all bids received on July 27, 2023 for the Montalvo and Riviera Pedestrian Bridges Coating Replacement Project, CIP Project No. 23802.

2. Authorize staff to revise the bid package and re-bid the Montalvo and Riviera Pedestrian Bridges Coating Replacement Project, CIP Project No. 23802. ..end
Attachment:

1. Location Map

2. Resolution 23-113

3. Bidder’s listing

4. Notice of Exemption
Notification:

Project bidders.
2 CLE LASUEN AVE ALESSANDRO

CLE DE LOS ALAMOS AVE LA COSTA

AVE LOBEIRO

AVE MONTALVO

PLAZA A LA PLAYA CLE CAPRI

AVE DE LA RIVIERA
A. T. & S. F. R. R.

AVE SAN ANTO

CLE ROCA VIS

CLE MONTE CRISTO CLE MONACO

CLE LAS PALMAS

CLE MONTE CARLO CLE MADIERA

CLE MAJORCA

PACIFIC OCEAN

SAN CLEMENTE

STATE BEACH

AT&SF RR
Montalvo and Riviera Pedestrian
Coating Replacement Project

NOT TO SCALE
PN 23802

PROJECT

LOCATIONS
ATTACHMENT 1
3 910 Calle Negocio, Suite 100
San Clemente, CA 92673
Tel (949) 361-6100
Fax (949) 361-8316
ATTACHMENT 2
4882-9904-3949 v1
RESOLUTION NO. 23-113

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SAN CLEMENTE, CALIFORNIA, REJECTING ALL THE

BIDS FOR THE MONTALVO AND RIVIERA PEDESTRIAN

BRIDGES COATING REPLACEMENT PROJECT, CIP
PROJECT NO. 23802
WHEREAS, on December 3, 2021, Michael Baker International, Inc., structural engineering consultant, conducted a bridge inspection for both Montalvo and Riviera pedestrian bridges; and
WHEREAS, the existing coating on these bridges has reached the end of its service life and will continue to corrode without any corrective action and the proposed treatment and coating will extend the service life of the bridges for approximately 50 years; and
WHEREAS, based on the consultant’s recommendations as to the scope of work needed, the City conducted formal competitive bidding for the Montalvo and Riviera Pedestrian Bridges Coating Replacement Project, CIP Project No. 23802 (Project); and WHEREAS, on July 27, 2023, the City received six bids ranging from $380,433 to $779,600 for the Project; and
WHEREAS, after Project bids were received on July 27, 2023, further repairs were identified that should be included in the bid package, such as additional corroded steel surfaces below the bridge and some additional plank replacements; and WHEREAS, rejecting all bids, expanding the scope of work and re-bidding the Project is in the best interest of the City and the public.

NOW, THEREFORE, the City Council of the City of San Clemente does hereby resolve as follows:

SECTION 1. That the above recitations are true and correct and incorporated herein.

SECTION 2. That all bids received on July 27, 2023 for the Montalvo and Riviera Pedestrian Bridges Coating Replacement Project, CIP Project No. 23802 are hereby rejected.

SECTION 3. That staff is authorized and directed to revise the bid package to expand the scope of work to include all needed repairs and re-bid the Montalvo and Riviera Pedestrian Bridges Coating Replacement Project, CIP Project No. 23802.

SECTION 4. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. 4 Resolution No. 23-113 Page 2
4882-9904-3949 v1
PASSED AND ADOPTED this _____ day of ____________________, 2023.

ATTEST:
___________________________ __________________________
City Clerk of the City of Mayor of the City of San
San Clemente, California Clemente, California

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §

CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 23-113 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, _________, by the following vote:

AYES:

NOES:

ABSENT:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. __________________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
___________________________
Elizabeth A. Mitchell, City Attorney
5 ATTACHMENT 3
City of San Clemente
Bid Results for Project MONTALVO AND RIVIERA PEDESTRIAN BRIDGES COATING REPLACEMENT, PROJECT No-23802 Issued on 06/15/2023 Bid Due on July 27, 2023 2:00 PM (PDT) Exported on 07/27/2023 Vendor Name Address City State Zip Bid Amount Format Bid Submit Date Applied Restoration Inc. 1965 Gillespie Way El Cajon CA 92020 $383,433.20 Electronic 07/25/2023 4:42:40 PM Harbor Coating and Restoration 625 w Katella Ave #5 Anaheim CA 92867 $438,740.00 Electronic 07/26/2023 3:37:36 PM MC Painting 504 Jones Road Oceanside CA 92058 $464,916.00 Electronic 07/27/2023 1:59:59 PM Capital Industrial Coatings 5592 Engineer Drive Huntington Beach CA 92649 $633,756.00 Electronic 07/27/2023 7:18:33 AM Abhe & Svoboda, Inc. 18100 Dairy Lane Jordan MN 55352 $777,777.00 Electronic 07/26/2023 11:53:43 AM Advanced Industrial Services, Inc. 11712 Cherry Street Los Alamitos CA 90720 $789,560.00 Electronic 07/27/2023 1:42:50 PM 6 ---
Notice of Exemption F I L E D Form D
To: NOV 0 8 2022 From: (Public Agency) City of San Clemente Engineering Division, 910 Calle Negocio, Suite 100
OftANGE COUNTY CLER,!S;lj,� DEPARTMENT
County Clerk BY: � DEPUTY
San Clemente, CA. 92673; Attn: Belgin Cuhadaroglu
(Address)
County of _o_
ra_
ng"-e _________ _
12 Civic Center Plaza, P.O. Box 238
Santa Ana, CA 92701
Project Ti
l
l
e: Montalvo and Riviera Pedestrian Bridges Coating Replacement Project.

Project Location - Specific:

The Montalvo bridge spans 96'-8' and Riviera Bridge spans 30', and both bridges are prefabricated steel with timber decking. The Bridges located at 200-ft west of the intersection of Ave Montalvo and Ave Lobeiro, and are in close proximity and parallel to OCTA Metrolink railroad. rrojoct Location -City: San ---------- Clemoote
Description of Nature, Purpose and Beneficiaries of Project:

Project Location - County: Orange
Currently the both bridges coating has become visibly deteriorated and is showing signs of rust, corrosion, and pitting.

Maintenance will include a complete removal and repair of the existing coating system. Coaling system will include applying a rust inhibitor, primer, and paint.

Nnmc of Puhlic: Aecncy Apprnving Pmject: City of San Clemente POSl=-E-0 Name of Person or Agency Carrying Out P
roject:

Exempt Status: (check one)
0 Ministerial (Sec. 21080(b)(I); 15268);
Ctty of San Clemente
0 Declared Emer&ency (Sec. 21080(b)(3); 15269(a)):
0 Emergency Project (Soc. 21080(b)(4): 15269(b)(c));
NOVO 8 2022
DfPARTMEN7
IKJ Categorical Bxemption. State type and section number: _S_e_c _tio_n_1_5_3 _01....:
,_C_la_s_s _1 ___________ _
0 S1atut0ry Exemptions. State code number: ____ ________________ _ Reasons why project is exe.mpt:

Consistent with Section 15301, Class 1, the project consists of general maintenance of components of the existing steel Montalvo and Riviera bridges.

Lead Agency
Contact Person: ----''---------- Kiel Koger Area CodefTelephone/Extension: {949) 361-6187 If filed by applicant:

I. Attach certified document of exemption finding.

2. Has a Notice of Exemption been filed by the public agency approving the project'/ I&:] Yes 0No Signature:
28 � ,?-""� Date: 11/03/2022 Title: Public Works Director Recorded in Official Records, Orange county
: ::::::: :: �:�
i:�ncy Date received for filing at
OP� llf 1
1 1
il�r i1li1
1mn�rni1
1�rn ii11� 11111111111 1
1 * $ R O O 1 4 0 5 2 6 6 3 $ * 1 NO FEE
202285000983 1 : 12 pm 11 /08/22
383 Vltlndx Z01

0.00 50.00 0.00 0.00 0.00 0.00 0.00 0.00
ATTACHMENT 4
7 Wildlife and Fish of Department - California of State FEE FILING DOCUMENT ENVIRONMENTAL 2022

RECEIPT CASH
753.5a DFG Previously 101/22) 7_53.5a (REV. 01 DFW '
CLEARLY. PRINT OR TYPE REVERSE. ON INSTRUCTIONS SEE

EMAIL LEADAGENCY AGENCY LEAD

CLEMENTE SAN OF CITY

FILING OF AGENCY COUNTY/STATE
ITI !Orange

TITLE ECT PROJ
I Save 1 _ , Print
NUMBER: RECEIPT
-0972 1110812022 -30
appticat,le) (II NUMBER STATE CLEARINGHOUSE
DATE
11/08/2022

DOCUMENT NUMBER
202285000983

PROJECT REPLACEMENT COATING BRIDGES PEDESTRIAN RIVIERA AND MONTALVO

NAME APPLICANT PROJECT

CLEMENTE SAN OF CITY

ADDRESS APPLICANT PROJECT
100 STE NEGOCIO CALLE 910
{Check appropriote box) APPLICANT PROJECT
Dislrtcl School O Agency Public local 0
FEES: APPLICABLE CHECK
(EIR) Report Impact Environmental D
(MND)(ND) Declaration Mitigate<l/Negative D
L EMA APPLICANT PRO.ECT

STATE CITY

CA CLEMENTE SAN

NUMBER PHONE
(949)361-6187

CODE ZIP
92673
Entity Pnvate 0 Agency S1ate 0 District Special Other 0 $

0.00 ----------
__; ____ ___ $
o
.o=o :.c
CDFW to directly due p.,ymenl - (CRP) document Program COl1ified Regulatory O $3,539.25
$2,548.00
--------� $ $1,203.25
o�.o =o
fee trom Exempt 0
(attach) Exemplioo of E'.I Nolice
(attach) Dolennination Effect No CDFW D
ccpy) receipt cash Issued previously (a1tach paid previously Fee 0 ontyJ Board Cootrol Resources Water (State Fee Petition or Application Water Right D fee handling documentary County 0
$ $850.00
$
$ Other 0
METHOD: PAYMENT
Credi! O Cash D

SIGNATURE
X
• PROJECl APPLtCANT OIUGIHAl
Other 0 Chec:l< 0
COFW/ASO · COPY

S RECEIVED AL TOT

TITLE AND NAME PRINTED FILING OF AGENCY

FRANCO CLAUDIA CLERK, DEPUTY
COPY-COVNfYCLERK AOENCY lEAO · COPY

0.00 0.00

0.00 (Rrdl10t2022) 7$.J,!lii OFVI
8 __,..
l
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org

AGENDA REPORT

CITY OF SAN CLEMENTE

CITY COUNCIL MEETING

CITY OF SAN CLEMENTE
Meeting Date: October 3, 2023 Agenda Item: 7O
Department: Public Works
Prepared By Belgin Cuhadaroglu, Associate Civil Engineer Subject:

CONSIDERATION OF A RESOLUTION REJECTING ALL BIDS FOR THE MARINE SAFETY HEADQUARTERS BUILDING CONCRETE REPAIRS, CIP PROJECT NO. 24805 Fiscal Impact:

If bids are rejected, there would only be the nominal costs of revising the bidding documents and those associated with soliciting new bids.

Summary:

Staff is seeking approval from the City Council of Resolution 23-114 to reject all bids to complete the Marine Safety Head Quarters Building Concrete Repairs Project, CIP Project No. 24805. City has identified and is evaluating additional spalled concrete and corroded reinforcement steel bars, and expanding the scope of work for the project is recommended. Rather than seek future change orders, staff will revise the current bidding documents and solicit new bids. Local contractors will be encouraged to submit bids for the project.

Background:

The Marine Safety Headquarters (HQ) Building was constructed in 1968 and is subject to severe corrosion from marine exposure and salt water mist from wave action. The Marine Safety HQ Building has undergone various maintenance repairs to address concrete spalling due to the highly corrosive marine environment in the past, with the latest repairs in 2020.

New concrete spalling on structural components on the west side of the Marine Safety HQ Building was recently noticed. Duncan Engineering, a marine structural engineering consultant, was retained to provide an assessment with recommendations for immediate/short term repairs needed. Based on Duncan Engineering’s repair recommendations, staff prepared a bid package and advertised the project for competitive bidding on the PlanetBids website. Nine bids were received on July 26, 2023, ranging from $87,950 to $380,380, as shown on Attachment 3. No local contractors provided bids.

Subsequent to the bid opening on July 26, 2023, additional spalled concrete and corroded reinforcement steel bars were identified. Therefore, City staff recommends rejecting all bids, expanding the scope of work, and re-biding the project.

Council Options:
 Adopt Resolution No. 23-114, rejecting all bids.
 Continue the item and direct staff to provide additional information. 1 Meeting Date: October 3, 2023 Agenda Item: 7O

CITY OF SAN CLEMENTE
 Do not adopt Resolution No. 23-114 and put the project on hold.

Environmental Review/Analysis:

This project was previously determined to be categorically exempt from the California Environmental Quality Act (CEQA) under Section 15301 of the state CEQA Guidelines, Class 1 (Existing Facilities, 14 CCR 15301). A Notice of Exemption was filed with the County of Orange Recorder’s Office on March 21, 2023 for this project. (See Attachment 4.) Recommended Actions:

Staff Recommendation
Staff recommends that the City Council adopt Resolution No. 23-114, which will:
..recommendation

1. Reject all bids received on July 26, 2023 for the Marine Safety Headquarters Building Concrete Repairs Project, CIP Project No. 24805.

2. Authorize staff to revise the bid package to include all necessary repair work and re-bid the Marine Safety Headquarters Building Concrete Repairs Project, CIP Project No. 24805. ..end
Attachment:

1. Location Map

2. Resolution 23-114

3. Bidder’s Listing

4. Notice of Exemption
Notification:

Project bidders.
2 VIA MECHA

VISTA MARINA

ARENOSO LN LINDA LN
S. ALAMEDA LN CORONADO LN

CORTO LN
N. ALAMEDA

STA ANA LN

LA PALOMA MARQUITA MARIPOSA

ENCINO LN

ELENA LN

PASEO DE CRISTOBAL

PASADENA CT

ESPLANADE

CORONA LN

ACEBO LN

AVE MADRID

CLE CONCHITA

PACIFIC OCEAN

MUNICIPAL PIER

MARIPOSA AVE SERRA

AVE CABRILLO AVE DEL MAR

AVE SEVILLE
A. T. & S. F. R. R.

PACIFIC OCEAN

PACIFIC OCEAN
AVE MIRAMAR A. T. & S. F. R. R.

MARQUITA CANADA

PONIENTE

ESCALONES PACIFIC OCEAN AVE DEL
COMM. CENTER

AVE VICTORIA

SANTA AVE BAR

AVE DEL MAR
LN.

LA PALOMA

AVE CABRILLO

PACIFIC OCEAN

TRAFALGAR CANYON
BARA
AVE. VICTORIA
Marine Safety Building Concrete
Repairs
PN-24805

PROJECT

LOCATION

NOT TO SCALE
ATTACHMENT 1
3 910 Calle Negocio, Suite 100
San Clemente, CA 92673
Tel (949) 361-6100
Fax (949) 361-8316
ATTACHMENT 2
4882-9904-3949 v1
RESOLUTION NO. 23-114

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SAN CLEMENTE, CALIFORNIA, REJECTING ALL BIDS

FOR THE MARINE SAFETY HEADQUARTER BUILDING
CONCRETE REPAIRS, CIP PROJECT NO. 24805
WHEREAS, the Marine Safety Headquarter (HQ) Building is subject to severe corrosion from marine exposure and salt water mist from wave action, and has undergone various maintenance repair contracts to address concrete spalling due to highly corrosive marine environment in the past, with the latest repairs in 2020; and WHEREAS, new concrete spalling on structural components on the west side of the Marine Safety HQ Building was recently noticed and Duncan Engineering, a marine structural engineering consultant, was retained to provide an assessment with recommendations for immediate and short-term repairs; and WHEREAS, based on Duncan Engineering’s recommendations as to the scope of work needed, the City conducted formal competitive bidding for the Marine Safety HQ Building Concrete Repair, CIP Project No. 24805 (Project); and WHEREAS, on July 26, 2023, the City received nine bids ranging from $87,950 to $380,380 for the Project; and
WHEREAS, after Project bids were received on July 26, 2023, additional spalled concrete and corroded reinforcement steel bars were identified; and WHEREAS, expanding the scope of work to include all needed repairs is in the City and the public’s best interest; and
WHEREAS, this project was previously determined to be categorically exempt from the California Environmental Quality Act (CEQA) under Section 15301 of the state CEQA Guidelines, Class 1 (Existing Facilities, 14 CCR 15301) and a Notice of Exemption was filed with the County of Orange Recorder’s Office on March 21, 2023 for this project.

NOW, THEREFORE, the City Council of the City of San Clemente does hereby resolve as follows:

SECTION 1. That the above recitations are true and correct and incorporated herein.

SECTION 2. That all bids received on July 26, 2023 for the Marine Safety HQ Building Concrete Repair, Project No. 24805 are hereby rejected.

SECTION 3. That staff is authorized and directed to revise the bid package to include all repair work needed and to re-bid the Marine Safety HQ Building Concrete Repair, Project No. 24805.
4 Resolution No. 23-114 Page 2
4882-9904-3949 v1
SECTION 4. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED AND ADOPTED this _____ day of ____________________, 2023.

ATTEST:
___________________________ __________________________
City Clerk of the City of Mayor of the City of San
San Clemente, California Clemente, California

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §

CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 23-114 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, _________, by the following vote:

AYES:

NOES:

ABSENT:

SKYLINE SERVICES INC
SPRING VALLEY CA 104,140 $126,640.00 Electronic 07/26/2023 9:29:45 AM Harbor Coating and Restoration Orange CA 98,450 $128,450.00 Electronic 07/25/2023 12:12:06 PM
Sol Construction, Inc Riverside CA 107,118 $133,788.00 Electronic 07/26/2023 1:06:11 PM HZS Engineering Inc Santa Ana CA 143,700 $155,100.00 Electronic 07/26/2023 1:51:06 PM Slater Waterproofing Inc. Montclair CA 162,798 $209,838.00 Electronic 07/21/2023 10:50:22 AM
Jilk Heavy Construction, Inc. Brea CA 237,361 $284,911.00 Electronic 07/26/2023 10:56:52 AM
MLC Constructors Inc Corona CA 380,380 $553,300.00 Electronic 07/26/2023 1:01:19 PM $77$&+0(17
6 CITY OF SAN CLEMENTE
910 CALLE NEGOCIO STE 100
SAN CLEMENTE, CA 92673

HUGH NGUYEN

CLERK-RECORDER
Office of the Orange County Clerk-Recorder
Memorandum
SUBJECT: NOTICE OF EXEMPTION
The attached notice was received, filed and a copy was posted on 03/21/2023 It remained posted for 30 (thirty) days.

Hugh Nguyen
Clerk - Recorder
In and for the County of Orange
By: Carina Cortes Deputy
Public Resource Code 21092.3

BIRTH AND DEATH RECORDS

FICTITIOUS BUSINESS NAMES

MARRIAGE LICENSES/RECORDS

NOTARY REGISTRATION

ORANGE COUNTY ARCHIVES

PASSPORTS

PROPERTY RECORDS
The notice required pursuant to Sections 21080.4 and 21092 for an environmental impact report shall be posted in the office of the County Clerk of each county*** in which the project will be located and shall remain posted for a period of 30 days. The notice required pursuant to Section 21092 for a negative declaration shall be so posted for a period of 20 days, unless otherwise required by law to be posted for 30 days. The County Clerk shall post notices within 24 hours of receipt.

Public Resource Code 21152
All notices filed pursuant to this section shall be available for public inspection, and shall be posted *** within 24 hours of receipt in the office of the County Clerk. Each notice shall remain posted for a period of 30 days. *** Thereafter, the clerk shall return the notice to the local lead agency *** within a notation of the period it was posted. The local lead agency shall retain the notice for not less than nine months.

Additions or changes by underline; deletions by***
(714) 834-2500 ♦ FAX: (714) 834-2675 ♦ OCRECORDER.COM ♦ OCARCHIVES.COM ATTACHMENT 4
7 Notice of Exemption
To:

County Clerk
County of _O_ar�nge _________ � _
12 Civic Center Plaza, P.O. Box 238
Santa Ana, CA 92701
30-03\:2\ \2023-02\3
FormD
From: (Public Agency) City of San Clemente
Engineering Division, 910 Calle Negocio, Suite 100
San Clemente, CA. 92673; Attn: Belgin Cuhadaroglu
(Address)
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Project Title: City of San Clemente Marine Safety Building Concrete Repairs ::0
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Project Location - Specific:
620 Avenida Del Mar, San Clemente, California, 92672.

Project Location - City: San Clemente ----------
Description of Nature, Purpose and Beneficiaries of Project:

Project Location - County: Orange
The Marine Safety Building exterior surfaces have deteriorated due to the marine environmental 0 m -0 C:
effects and are in need of repair to prevent the failure of the building. Beneficiaries: Public users of the beach. ;;o - m
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0 Recorded in Official Records, Orange County
Hugh Nguyen, Clerk-Recorder
Name of Public Agency Approving Project:

Name of Person or Agency Carrying Out Project:

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Exempt Status: (check one)
202385000217 3:35 pm 03/21/23
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D Ministerial (Sec. 21080(b)(l); 15268); 0.00 50.00 0.00 0.00 0.00 0.00 0.00 0.00 D Declared Emergency (Sec. 21080(b)(3); 15269(a));
0 Emergency Project (Sec. 21080(b)(4); 15269(b)(c));
!Kl Categorical Exemption. State type and section number: Section 15301, Class 1 c::
z 0 Statutory Exemptions. State code number: -------------------+-----=;--� ln 2
Reasons why project is exempt: ('I �
Consistent with Section 15301, Class 1, the project consists of repairing the deteriorated or damaged struct� fal' §
component of the existing facility. No addition or enlargement or expansion to the existing structure. / f
Lead Agency
Contact Person: Kiel Koger
If filed by applicant:

I. Attach certified document of exemption finding.
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Area Code/Telephone/Extension: {949} 361-6187� �

2. Has a Notice of Exemption been filed by the public agency approving the project? � Yes 0No Signature: --�- ---• --_--�--�-"'_--____ -- _ -_ Date: 3/15/2023 Title: Public Works Director □ Signed by Lead Agency
Date received for filing at OPR: _________ _
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Q I lifRANGE C
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BY: c. i=::: IY

LETTER OF TRANSMITTAL
City of San Clemente
Engineering Division
Belgin Cuhadaroglu, Associate Civil Engineer
Phone: (949) 361-6128 Fax: (949) 361-8316
To: County Clerk
County of Orange
12 Civic Center Plaza
P.O. Box 238
Santa Ana, CA 92701
Date: March 15, 2023
Subject: Notice of Exemption - Marine
Safety Building Concrete Repairs
Project No.: TBD
THE FOLLOWING ITEMS ARE TRANSMITTED HEREWITH:

At Your Request
For Your Review
For Your Approval
For Signature
For Revision
X For Action
For Your Information
For Your Files
Please post the enclosed Notice of Exemption for 30 days as required by CEQA guidelines.

Please return to my attention with a notation of the posting period.

Please contact me if you have �y questions.

Belgin Cuhadaroglu
910 Calle Negocio, Suite 100, San Clemente, California 92673 9 State of California - Department of Fish and Wildlife 2023 ENVIRONMENTAL DOCUMENT FILING FEE

CASH RECEIPT
DFW 753.5a (REV. 01/01/22) Previously DFG 753.5a
SEE INSTRUCTIONS ON REVERSE. TYPE OR PRINT CLEARLY.

LEAD AGENCY I LEAD AGENCY EMAIL

CITY OF SAN CLEMENTE

COUNTY/STATE AGENCY OF FILING

PROJECT TITLE
RECEIPT NUMBER:
30 - 03/21/2023 - 0213
STATE CLEARINGHOUSE NUMBER (If applicable)
DATE
03/21/2023

DOCUMENT NUMBER
202385000217

CITY OF SAN CLEMENTE MARINE SAFETY BUILDING CONCRETE REPAIRS

PROJECT APPLICANT NAME

CITY OF SAN CLEMENTE

PROJECT APPLICANT ADDRESS
910 CALLE NEGOCIO SUITE 100
PROJECT APPLICANT (Check appropriate box)
0 Local Public Agency D School District
CHECK APPLICABLE FEES:
0 Environmental Impact Report (EIR)
0 Mitigated/Negative Declaration (MND)(ND)

PROJECT APPLICANT EMAIL PHONE NUMBER
(949)361-6187

CITY STATE ZIP CODE
SAN CLEMENTE CA 92673
D Other Special District D State Agency D Private Entity $3,a39.2s $ _________ o_
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$2,1e4.oo $ _________ o_
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D Certified Regulatory Program (CRP) document - payment due directly to CDFW $1,203.25 $ _________ o_.o_o � Exempt from fee
0 Notice of Exemption (attach)
0 CDFW No Effect Determination (attach)
0 Fee previously paid (attach previously issued cash receipt copy) 0 Water Right Application or Petition Fee (State Water Resources Control Board only) 0 County documentary handling fee
$850.00 $
$
D other $
PAYMENT METHOD:
0 Cash O Credit

ORIGINAL -PROJECT APPLICANT
0 Check O Other

COPY - CDFW/ASB
TOTAL RECEIVED $

AGENCY OF FILING PRINTED NAME AND TITLE

DEPUTY CLERK, CARINA CORTES
COPY· LEAD AGENCY COPY -COUNTY CLERK

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PLEAS E RETAI N THI S RECEIP

FO R YOUR RECORD
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910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org

AGENDA REPORT

CITY OF SAN CLEMENTE

CITY COUNCIL MEETING

CITY OF SAN CLEMENTE
Meeting Date: October 3, 2023 Agenda Item: 8A
Department: City Clerk
Prepared By Laura Campagnolo, City Clerk
Subject:

PUBLIC HEARING #3 TO RECEIVE INPUT ON DRAFT MAPS AND POTENTIAL ELECTION

SEQUENCING FOR BY-DISTRICT ELECTIONS
Fiscal Impact:

None.

Background:

On August 15, 2023, the City Council adopted Resolution No. 23-85 Declaring the City of San Clemente’s Intent to Initiate Procedures to Consider Transition from At-Large Elections to ByDistrict Elections Pursuant to California Elections Code Section 10010. Pursuant to Elections Code section 10010, the City Council held the first two public hearings on August 15, 2023 and September 5, 2023, to receive public input regarding the composition of the districts, the number of districts and potential election sequencing.

Following the timeline set forth in Resolution No. 23-85 and Election Code 10010, the City will hold at least three more public hearings and an ordinance transitioning from at-large to by-district elections should be adopted by Tuesday, November 7, 2023.

As part of the transition, the City has retained the services of National Demographics Corporation (NDC), whose consultants Doug Johnson and Dr. Justin Levitt, are assisting with the design and revision of proposed maps as determined through the public hearing process and in compliance with the CVRA.

By adopting Resolution No. 23-85, the City Council has adopted a tentative timeline (Attachment 1), which identifies the preliminary schedule for public hearings and public outreach. Under the Safe Harbor provisions of Election Code 10010, a city must hold a series of public hearings:
including at least two public hearings prior to the drafting of proposed district maps; and at least two additional public hearings after the maps are drawn. Drafts of the maps must be published at least seven days before consideration at a hearing, and if revised, the map must be made available to the public for at least seven days before its adoption. If the proposed district elections are to be staggered, the potential sequence of elections must be made public. If a final map is selected at the fourth public hearing, and no changes and made to the map, Council may introduce an ordinance at that time and conduct a fifth public hearing on the ordinance. 1 Meeting Date: October 3, 2023 Agenda Item: 8A

CITY OF SAN CLEMENTE
ANALYSIS:

The City conducted its first public hearing on August 15, 2023 to listen to public's input on composition and number of districts. As previously discussed at that meeting, the purpose of the first two public hearings was to inform the public about the districting process and to hear from the community on what factors should be taken into consideration when creating district boundaries. At the first public hearing, Council received public comment and provided input to staff regarding the communities of interest.

The City conducted its second public hearing on September 5, 2023 to receive public input regarding communities of interest and other local factors that should be considered while drafting district maps. Council received public comment and Council provided input to staff regarding the criteria for the composition of the districts. Council also discussed the number of districts and directed creation of draft maps with four (4) districts and a directly elected mayor rather than five (5) districts.

In creating the district boundaries, the City must ensure compliance with the following state and federally-mandated criteria:

Legal Requirements:

1. Each council district shall contain a nearly equal population as required by law; and

2. Each council district shall be drawn in a manner that complies with the Federal Voting Rights Act. No council district shall be drawn with race as the predominate factor in violation of the principles established by the United States Supreme Court in Shaw v. Reno, 509 U.S. 630 (1993), and its progeny.

The Council shall adopt district boundaries using the following criteria as set forth in the following order of priority:

1. To the extent practicable, council districts shall be geographically contiguous. Areas within districts that meet only at the points of adjoining corners are not contiguous.

2. To the extent practicable, the geographic integrity of any local neighborhood or local community of interest should be respected and included within a single district for purposes of its effective and fair representation in a manner that minimizes its division. A “community of interest” is a population that shares common social or economic interests that should be included within a single district for purposes of its effective and fair representation.

3. Council district boundaries should be easily identifiable and understandable by residents. To the extent practicable, council districts shall be bounded by natural and artificial barriers, by streets, or by the boundaries of the city.

4. To the extent practicable, and where it does not conflict with the preceding criteria, council districts shall be drawn to encourage geographical compactness in a manner that nearby areas of population are not bypassed in favor of more distant populations and where doing so does not conflict with higher-ranked criteria.
2 Meeting Date: October 3, 2023 Agenda Item: 8A

CITY OF SAN CLEMENTE

5. Where doing so does not conflict with higher-ranked criteria, the City Council may consider other traditional principles in the development of districts. For example, to the extent practicable, each council district shall respect the previous choices of voters by avoiding the creation of head-to-head contests between councilmembers previously elected by the voters, insofar as this does not conflict with federal or state law.

Public Input and Public Participation Toolkit:

City staff has and continues to conduct outreach, in both English and Spanish, to advise its residents of each public hearing by posting on social media channels such as the City’s Facebook page and Instagram. Additionally, the City has made informational flyers, providing sample maps in both English and Spanish, available throughout City’s facilities. The City has also noticed each public hearing in the City’s adjudicated newspaper, The San Clemente Times, in Spanish and English. City staff has created a website page dedicated to this transition, whereby information is available in Spanish. The City Clerk notified all Homeowners Associations and conducted public outreach at the Human Affairs Committee. Staff provided an update to the public at a Planning Commission meeting and Public Safety Committee meeting, and all City Commissions and Committees were notified.

In addition to the public engagement process described above, the City created a “Draw a Map” webpage and through different social media channels, invited the public to use the Public Participation Toolkit on the City’s Website to directly draw and submit maps for possible district boundaries. To date, the City has received 18 maps, 10 of which are unique.

Maps may continue to be hand-delivered or mailed to the City Clerk's Office located at 910 Calle Negocio, San Clemente, CA 96273, scanned and emailed, or photographed and emailed to [email protected] or to the City Clerk’s office at [email protected].

The deadline to submit draft maps is October 6, 2023.

Remaining Public Hearings Required:

Pursuant to Elections Code section 10010, the City Council must hold at least two public hearings on the draft district maps before introducing an ordinance to formally adopt a district map, set the sequence of elections and transition to district-based elections. This October 3, 2023 public hearing will be the third public hearing. The fourth and fifth public hearings are scheduled for October 17, 2023.

Draft Maps for Consideration on October 3, 2023:

Following the close of the second public hearing on September 5, 2023, NDC prepared a few draft district maps and sequences of elections for City Council consideration. Members of the public have also submitted their own draft district maps and sequences of elections for City Council consideration. All draft district maps must be available to the public seven days prior to consideration at a public hearing. The draft maps and proposed election sequences to be considered by the Council at the October 3, 2023 City Council meeting were published on the City’s website on September 21, 2023. These draft maps will be considered by the Council, along with public input at this third public hearing on October 3, 2023. Those draft maps and potential sequencing of district elections are attached to this staff report as Attachment 2. 3 Meeting Date: October 3, 2023 Agenda Item: 8A

CITY OF SAN CLEMENTE
Three unique draft district maps were submitted by members of the public and are identified as Maps 101-113.

Due to the publication deadline of September 21, 2023, any map received after September 14, 2023 cannot be considered by Council at the October 3, 2023 meeting. City Council consideration of newly submitted draft maps will occur at the October 17, 2023 City Council meeting.

Remaining Public Hearings:

The final two public hearings are both currently scheduled for Tuesday, October 17, 2023. It is anticipated that, after receiving public comment at the meeting on October 17, 2023, the Council may introduce an ordinance to adopt district boundaries and to establish district elections. It is anticipated that the Council may consider final action on the ordinance (second reading) at the public hearing on November 7, 2023. However, if the City Council amends one of the draft district maps at one of the required public hearings, the revised district map must be available to the public seven days prior to the next public hearing.

It is important to note that the transition should be completed by Tuesday, November 7, 2023.

Adopting an ordinance transitioning from at-large to by-district elections by this date will avoid litigation being initiated against the City for alleged violations of the CVRA.

Council Options:
 Conduct the Third Public Hearing to receive public input regarding the content of the draft maps and the proposed sequences of elections.
 Direct Staff to return to Council with additional information.

Environmental Review/Analysis:

This is not a “project” under the California Environmental Quality Act.

Recommended Actions:

Staff Recommendation

1. Open and conduct a third public hearing.

2. Receive a report from NDC, the demographic consultant, concerning the draft maps proposed, as well as the process for obtaining public input on the draft maps of potential voting districts and potential election sequencing for by-district elections pursuant to Elections Code § 10010.

3. Invite members of the public to provide feedback on the draft maps and potential election sequencing presented.

4. Provide direction to NDC about any modifications to one or more proposed district maps and the potential election sequencing to implement the by-district election system and close the public hearing.
..end
4 Meeting Date: October 3, 2023 Agenda Item: 8A

CITY OF SAN CLEMENTE
Attachment:

1. Transition to District Elections Proposed Timeline

2. Draft Maps – Public and NDC
Notification:

San Clemente Times, English and Spanish Ads.
5 ATTACHMENT 1
Timeline: Consideration and Implementation of By-District Elections (All meetings in Council Chambers at City Hall)
Date Event Comment
July 10, 2023 Receipt of demand letter
August 15, 2023
Regular City Council
Meeting
City Council adopts
Resolution declaring its
intention to transition from atlarge to by-district elections and holds first public hearing.

Mapping tools will be made
available shortly after adoption
of the Resolution of Intention.

August 24, 2023 45 Days from July 10, 2023 See Elections Code section 10010.

September 5, 2023
Regular City Council
Meeting
Second Public Hearing Before maps are drafted by
demographer. Must occur
within 30 days of first public
hearing.

September 14, 2023 Deadline for the public to
submit any proposed maps.

Draft maps must be posted for
at least 7 days before the third
public hearing.

September 21, 2023 Posting deadline for all maps
(public and consultant).

Draft maps must be posted for
at least 7 days before the third
public hearing.

October 3, 2023
Regular City Council
Meeting
Third Public Hearing Regarding content of draft
maps and sequence of
elections.

October 10, 2023 Post any new or amended
maps and potential sequence
of elections
Draft maps must be posted at
least 7 days before fourth public
hearing
October 17, 2023
Regular City Council
Meeting
Fourth public hearing: Select
Map.

Fifth public hearing: Council
introduces ordinance
establishing district elections,
including district boundaries
and election sequence
Regarding content of draft
maps and sequence of
elections. Fourth public hearing
must be within 45 days of third
public hearing.

If selected map is amended,
there must be time for posting
(at least 7 days) and another
public hearing to introduce the
ordinance before expiration of
the 90-day safe harbor period.

October 25, 2023
(Special Meeting)
Optional meeting Only necessary if posted map is
changed
November 7, 2023,
Regular City Council
Meeting
2 nd reading of Ordinance and
Ordinance adopted
Last regular City Council
meeting before 90 days expire
6 November 13, 2023 90 days after August 15, 2023 See Elections Code section 10010.

November 5, 2024 First election using districtbased seats November 3, 2026 Second election using district
based seats
7 3
4 1
2 5
5 Ave La Pata
Cam Del Rio
W Ave Palizada
Ave Victoria
Ave
Salvador
E Ave Magdalena
Ave Pico
W Ave Valencia
Portico Del Norte
Cll Frontera
Via Socorro
Ave Vaquero
Cam De Los Mares
Ave Talega
Ave Presidio
Ave Vista Hermosa
Cll
Del Cerro
Cam La Pedriza
National Demographics Corporation, September 21, 2023
Districting 2023
City of San Clemente
©2021 CALIPER
Attachment 2
8 Map 101
Map 101
District 1
Total Pop 16,481
Deviation from ideal 385
% Deviation 2.39%
% Hisp 14%
% NH White 73%
% NH Black 1%
% Asian-American 8%
Total 11,229
% Hisp 13%
% NH White 70%
% NH Black 5%
% Asian/Pac.Isl. 12%
Total 10,637
% Latino est. 8%
% Spanish-Surnamed 8%
% Asian-Surnamed 3%
% Filipino-Surnamed 1%
% NH White est. 86%
% NH Black 2%
Total 9,650
% Latino est. 7%
% Spanish-Surnamed 7%
% Asian-Surnamed 3%
% Filipino-Surnamed 1%
% NH White est. 87%
% NH Black 2%
Total 7,119
% Latino est. 7%
% Spanish-Surnamed 6%
% Asian-Surnamed 3%
% Filipino-Surnamed 1%
% NH White est. 88%
% NH Black est. 2%
ACS Pop. Est. Total 17,649
age0-19 36%
age20-60 47%
age60plus 16%
immigrants 10%
naturalized 77%
english 83%
spanish 5%
asian-lang 2%
other lang 10%
Language Fluency Speaks Eng. "Less than Very Well" 4%
hs-grad 34%
bachelor 36%
graduatedegree 27%
Child in Household child-under18 55%
Pct of Pop. Age 16+ employed 67%
income 0-25k 3%
income 25-50k 6%
income 50-75k 4%
income 75-200k 44%
income 200k-plus 44%
single family 91%
multi-family 9%
rented 15%
owned 85%
Total population data from the California adjustment to the 2020 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

Latino voter registration and turnout data are Spanish-surname counts adjusted using Census Population Department undercount estimates. NH White and NH Black registration and turnout counts estimated by NDC. Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2017-2021 American Community Survey and Special Tabulation 5-year data.
2 15,552
-544
-3.38%
14%
75%
1%
7%
11,747
11%
83%
0%
5%
11,583
8%
8%
3%
1%
88%
1%
10,559
7%
7%
3%
0%
89%
1%
8,274
6%
6%
2%
0%
91%
1%
14,823
22%
48%
30%
14%
75%
87%
8%
1%
4%
3%
46%
29%
20%
28%
62%
12%
9%
10%
42%
28%
81%
19%
25%
75%
3 16,107
10 0.07%
30%
62%
1%
5%
11,558
15%
78%
2%
5%
9,666
14%
14%
2%
1%
84%
1%
8,397
12%
11%
2%
1%
85%
1%
5,726
11%
10%
1%
0%
87%
1%
15,524
19%
53%
28%
14%
52%
78%
14%
3%
5%
7%
48%
26%
18%
22%
66%
12%
15%
14%
40%
19%
57%
43%
50%
50%
4 16,245
149

0.92%
15%
76%
1%
4%
13,154
12%
79%
2%
5%
12,144
8%
8%
2%
1%
89%
0%
10,843
8%
7%
2%
1%
89%
0%
8,040
6%
6%
1%
0%
91%
0%
16,429
19%
51%
30%
9%
74%
87%
8%
2%
2%
4%
47%
30%
19%
23%
64%
10%
11%
7%
44%
27%
64%
36%
43%
57%
Total
64,384
928

5.77%
18%
71%
1%
6%
47,686
12%
78%
2%
6%
44,030
9%
9%
2%
1%
87%
1%
39,449
8%
8%
2%
1%
88%
1%
29,159
7%
7%
2%
0%
89%
1%
64,424
24%
50%
26%
11%
69%
84%
9%
2%
5%
4%
44%
30%
21%
31%
65%
9%
10%
9%
43%
29%
71%
29%
35%
65%
09/20/2023 16:21 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats
9 I
I
I
I
I
Maptitude For R~tctJn,,:
5 5
Ave La Pata
Cam Del Rio
Ave Victoria
Ave
Salvador
E Ave Magdalena
Ave Pico
W Ave Valencia
Portico Del Norte
Cll Frontera
Via Socorro
Ave Vaquero
Cam De Los Mares
Ave Talega
Ave Presidio
Ave Vista Hermosa
Cll
Del Cerro
Cam La Pedriza
National Demographics Corporation, September 21, 2023
Districting 2023
City of San Clemente
©2021 CALIPER 10
Map 102
Map 102
District 1
Total Pop 16,682
Deviation from ideal 586
% Deviation 3.64%
% Hisp 16%
% NH White 74%
% NH Black 1%
% Asian-American 6%
Total 12,835
% Hisp 15%
% NH White 76%
% NH Black 1%
% Asian/Pac.Isl. 8%
Total 12,083
% Latino est. 8%
% Spanish-Surnamed 8%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 88%
% NH Black 1%
Total 10,945
% Latino est. 8%
% Spanish-Surnamed 7%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 89%
% NH Black 1%
Total 8,507
% Latino est. 7%
% Spanish-Surnamed 6%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 90%
% NH Black est. 1%
ACS Pop. Est. Total 17,170
age0-19 22%
age20-60 47%
age60plus 31%
immigrants 12%
naturalized 72%
english 80%
spanish 10%
asian-lang 2%
other lang 8%
Language Fluency Speaks Eng. "Less than Very Well" 5%
hs-grad 44%
bachelor 27%
graduatedegree 24%
Child in Household child-under18 30%
Pct of Pop. Age 16+ employed 60%
income 0-25k 10%
income 25-50k 7%
income 50-75k 9%
income 75-200k 45%
income 200k-plus 28%
single family 89%
multi-family 11%
rented 21%
owned 79%
Total population data from the California adjustment to the 2020 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

Latino voter registration and turnout data are Spanish-surname counts adjusted using Census Population Department undercount estimates. NH White and NH Black registration and turnout counts estimated by NDC. Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2017-2021 American Community Survey and Special Tabulation 5-year data.
2 15,866
-230
-1.43%
14%
73%
1%
8%
10,852
10%
76%
5%
9%
10,323
8%
8%
4%
1%
86%
2%
9,377
7%
7%
3%
1%
87%
2%
6,816
6%
6%
3%
1%
88%
2%
16,771
36%
48%
16%
10%
80%
87%
4%
2%
7%
2%
35%
38%
26%
53%
67%
4%
8%
5%
41%
42%
90%
10%
21%
79%
3 16,035
-61
-0.38%
26%
66%
1%
4%
12,064
11%
81%
1%
4%
10,085
12%
12%
1%
1%
86%
0%
8,774
11%
11%
1%
1%
87%
0%
6,016
10%
9%
1%
0%
88%
0%
15,840
20%
58%
22%
11%
41%
83%
12%
1%
3%
7%
48%
28%
16%
23%
71%
8%
15%
12%
43%
21%
42%
58%
61%
39%
4 15,802
-294
-1.83%
17%
73%
1%
6%
11,936
13%
77%
2%
5%
11,539
8%
8%
2%
1%
88%
1%
10,353
8%
7%
2%
0%
89%
1%
7,820
7%
6%
2%
0%
90%
1%
14,644
18%
47%
34%
12%
83%
86%
8%
3%
3%
4%
48%
29%
19%
23%
62%
14%
11%
9%
40%
26%
74%
26%
30%
70%
Total
64,384
880

5.47%
18%
71%
1%
6%
47,686
12%
78%
2%
6%
44,030
9%
9%
2%
1%
87%
1%
39,449
8%
8%
2%
1%
88%
1%
29,159
7%
7%
2%
0%
89%
1%
64,424
24%
50%
26%
11%
69%
84%
9%
2%
5%
4%
44%
30%
21%
31%
65%
9%
10%
9%
43%
29%
71%
29%
35%
65%
09/20/2023 18:06 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats
11 I
I
I
I
I
Maptitude For R~tctJn,,:
1 5
5 Ave La Pata
Cam Del Rio
W Ave Palizada
Ave Victoria
Ave
Salvador
E Ave Magdalena
Ave Pico
W Ave Valencia
Portico Del Norte
Cll Frontera
Via Socorro
Ave Vaquero
Cam De Los Mares
Ave Talega
Ave Presidio
Ave Vista Hermosa
Cll Del Cerro
Cam La Pedriza
National Demographics Corporation, September 21, 2023
Districting 2023
City of San Clemente
Map 103
Single-District Map
©2021 CALIPER 12
Map 103
District 1
Total Pop 12,958
Deviation from ideal 81
% Deviation 0.63%
% Hisp 17%
% NH White 73%
% NH Black 1%
% Asian-American 6%
Total 9,984
% Hisp 15%
% NH White 76%
% NH Black 2%
% Asian/Pac.Isl. 4%
Total 9,517
% Latino est. 9%
% Spanish-Surnamed 9%
% Asian-Surnamed 3%
% Filipino-Surnamed 1%
% NH White est. 88%
% NH Black 1%
Total 8,515
% Latino est. 8%
% Spanish-Surnamed 8%
% Asian-Surnamed 3%
% Filipino-Surnamed 1%
% NH White est. 88%
% NH Black 1%
Total 6,440
% Latino est. 7%
% Spanish-Surnamed 7%
% Asian-Surnamed 2%
% Filipino-Surnamed 0%
% NH White est. 90%
% NH Black est. 0%
ACS Pop. Est. Total 12,040
age0-19 17%
age20-60 50%
age60plus 32%
immigrants 11%
naturalized 81%
english 85%
spanish 10%
asian-lang 2%
other lang 3%
Language Fluency Speaks Eng. "Less than Very Well" 4%
hs-grad 50%
bachelor 29%
graduatedegree 17%
Child in Household child-under18 22%
Pct of Pop. Age 16+ employed 64%
income 0-25k 13%
income 25-50k 11%
income 50-75k 10%
income 75-200k 42%
income 200k-plus 23%
single family 73%
multi-family 27%
rented 31%
owned 69%
Total population data from the California adjustment to the 2020 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

Total
12,958
81 0.63%
17%
73%
1%
6%
9,984
15%
76%
2%
4%
9,517
9%
9%
3%
1%
88%
1%
8,515
8%
8%
3%
1%
88%
1%
6,440
7%
7%
2%
0%
90%
0%
12,040
17%
50%
32%
11%
81%
85%
10%
2%
3%
4%
50%
29%
17%
22%
64%
13%
11%
10%
42%
23%
73%
27%
31%
69%
09/20/2023 18:15 Page 1 of 2
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats
13 I
I
I
I
I
Maptitude For R~tctJn,,:
3 1
2 4
5 5
Ave La Pata
Cam Del Rio
W Ave Palizada
Ave Victoria
Ave
Salvador
E Ave Magdalena
W Ave Valencia
Portico Del Norte
Cll Frontera
Via Socorro
Ave Vaquero
Cam De Los Mares
Ave Talega
Ave Presidio
Ave Vista Hermosa
Ave Pico
Cll
Del Cerro
Cam La Pedriza
National Demographics Corporation, September 21, 2023
Districting 2023
City of San Clemente
©2021 CALIPER 14
Map 104
Map 104
District 1
Total Pop 16,341
Deviation from ideal 245
% Deviation 1.52%
% Hisp 17%
% NH White 72%
% NH Black 1%
% Asian-American 6%
Total 12,396
% Hisp 12%
% NH White 82%
% NH Black 1%
% Asian/Pac.Isl. 4%
Total 11,794
% Latino est. 8%
% Spanish-Surnamed 8%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 88%
% NH Black 1%
Total 10,721
% Latino est. 8%
% Spanish-Surnamed 7%
% Asian-Surnamed 2%
% Filipino-Surnamed 0%
% NH White est. 89%
% NH Black 1%
Total 8,394
% Latino est. 7%
% Spanish-Surnamed 6%
% Asian-Surnamed 2%
% Filipino-Surnamed 0%
% NH White est. 90%
% NH Black est. 1%
ACS Pop. Est. Total 16,610
age0-19 23%
age20-60 48%
age60plus 29%
immigrants 13%
naturalized 73%
english 85%
spanish 9%
asian-lang 1%
other lang 4%
Language Fluency Speaks Eng. "Less than Very Well" 3%
hs-grad 45%
bachelor 28%
graduatedegree 23%
Child in Household child-under18 31%
Pct of Pop. Age 16+ employed 61%
income 0-25k 11%
income 25-50k 8%
income 50-75k 9%
income 75-200k 44%
income 200k-plus 28%
single family 88%
multi-family 12%
rented 24%
owned 76%
Total population data from the California adjustment to the 2020 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

Latino voter registration and turnout data are Spanish-surname counts adjusted using Census Population Department undercount estimates. NH White and NH Black registration and turnout counts estimated by NDC. Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2017-2021 American Community Survey and Special Tabulation 5-year data.
2 15,309
-787
-4.89%
15%
72%
1%
8%
10,392
13%
69%
6%
13%
9,673
8%
8%
4%
1%
86%
2%
8,766
7%
7%
4%
1%
86%
2%
6,330
7%
6%
3%
1%
87%
2%
16,396
36%
47%
17%
10%
79%
82%
5%
2%
11%
4%
33%
37%
27%
54%
67%
3%
7%
3%
43%
44%
91%
9%
17%
83%
3 16,064
-32
-0.20%
26%
66%
1%
4%
12,203
12%
81%
1%
5%
10,371
12%
12%
1%
1%
86%
0%
9,027
11%
10%
2%
1%
87%
0%
6,162
10%
9%
1%
0%
89%
0%
15,813
18%
57%
24%
12%
46%
81%
13%
2%
4%
7%
46%
29%
17%
22%
71%
9%
14%
13%
43%
22%
47%
53%
58%
42%
4 16,670
574

3.57%
16%
74%
1%
5%
12,696
13%
78%
2%
5%
12,192
8%
8%
2%
1%
89%
0%
10,935
8%
7%
2%
0%
89%
0%
8,272
6%
6%
2%
0%
91%
0%
15,606
19%
48%
33%
10%
81%
87%
8%
2%
3%
4%
50%
27%
18%
23%
61%
13%
11%
10%
41%
25%
71%
29%
33%
67%
Total
64,384
1,361

8.46%
18%
71%
1%
6%
47,686
12%
78%
2%
6%
44,030
9%
9%
2%
1%
87%
1%
39,449
8%
8%
2%
1%
88%
1%
29,159
7%
7%
2%
0%
89%
1%
64,424
24%
50%
26%
11%
69%
84%
9%
2%
5%
4%
44%
30%
21%
31%
65%
9%
10%
9%
43%
29%
71%
29%
35%
65%
09/20/2023 18:18 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats
15 I
I
I
I
I
Maptitude For R~tctJn,,:
3 1
4 2
5 5
Ave La Pata
Cam Del Rio
W Ave Palizada
Ave Victoria
Ave
Salvador
E Ave Magdalena
Ave Pico
W Ave Valencia
Portico Del Norte
Cll Frontera
Via Socorro
Ave Vaquero
Cam De Los Mares
Ave Talega
Ave Presidio
Ave Vista Hermosa
Cll
Del Cerro
Cam La Pedriza
National Demographics Corporation, September 21, 2023
Districting 2023
City of San Clemente
©2021 CALIPER 16
Map 105
-
•
<.,
\
I
Map 105
District 1
Total Pop 16,192
Deviation from ideal 96
% Deviation 0.59%
% Hisp 17%
% NH White 73%
% NH Black 1%
% Asian-American 6%
Total 12,461
% Hisp 15%
% NH White 76%
% NH Black 1%
% Asian/Pac.Isl. 8%
Total 11,659
% Latino est. 8%
% Spanish-Surnamed 8%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 88%
% NH Black 1%
Total 10,556
% Latino est. 8%
% Spanish-Surnamed 7%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 89%
% NH Black 1%
Total 8,260
% Latino est. 7%
% Spanish-Surnamed 6%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 90%
% NH Black est. 1%
ACS Pop. Est. Total 16,722
age0-19 23%
age20-60 47%
age60plus 31%
immigrants 12%
naturalized 71%
english 80%
spanish 10%
asian-lang 2%
other lang 8%
Language Fluency Speaks Eng. "Less than Very Well" 5%
hs-grad 44%
bachelor 27%
graduatedegree 23%
Child in Household child-under18 30%
Pct of Pop. Age 16+ employed 60%
income 0-25k 10%
income 25-50k 7%
income 50-75k 9%
income 75-200k 46%
income 200k-plus 27%
single family 88%
multi-family 12%
rented 22%
owned 78%
Total population data from the California adjustment to the 2020 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

1.02%
25%
66%
1%
5%
11,936
10%
81%
1%
6%
10,510
12%
12%
2%
1%
85%
1%
9,270
11%
10%
2%
1%
86%
1%
6,365
9%
9%
2%
0%
88%
1%
15,729
21%
55%
24%
15%
56%
81%
11%
3%
5%
6%
47%
28%
19%
25%
69%
10%
15%
13%
40%
22%
51%
49%
55%
45%
4 16,168
72 0.45%
16%
75%
1%
4%
13,020
12%
78%
1%
5%
12,055
9%
9%
2%
1%
89%
0%
10,773
8%
8%
2%
0%
89%
0%
8,053
7%
6%
2%
0%
91%
0%
16,350
20%
50%
29%
8%
78%
88%
9%
2%
2%
4%
48%
30%
17%
25%
63%
11%
11%
8%
42%
28%
68%
32%
39%
61%
Total
64,384
495

3.07%
18%
71%
1%
6%
47,686
12%
78%
2%
6%
44,030
9%
9%
2%
1%
87%
1%
39,449
8%
8%
2%
1%
88%
1%
29,159
7%
7%
2%
0%
89%
1%
64,424
24%
50%
26%
11%
69%
84%
9%
2%
5%
4%
44%
30%
21%
31%
65%
9%
10%
9%
43%
29%
71%
29%
35%
65%
09/20/2023 18:21 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats
17 I
I
I
I
I
Maptitude For R~tctJn,,:
2 1
4 3
5 5
Ave La Pata
Cam Del Rio
W Ave Palizada
Ave Victoria
Ave
Salvador
E Ave Magdalena
W Ave Valencia
Portico Del Norte
Cll Frontera
Via Socorro
Ave Vaquero
Cam De Los Mares
Ave Talega
Ave Presidio
Ave Vista Hermosa
Ave Pico
Cll Del Cerro
Cam La Pedriza
National Demographics Corporation, September 21, 2023
Districting 2023
City of San Clemente
Map 106
©2021 CALIPER 18
Map 106
District 1
Total Pop 16,882
Deviation from ideal 786
% Deviation 4.88%
% Hisp 16%
% NH White 73%
% NH Black 1%
% Asian-American 6%
Total 13,033
% Hisp 14%
% NH White 77%
% NH Black 1%
% Asian/Pac.Isl. 8%
Total 11,991
% Latino est. 8%
% Spanish-Surnamed 8%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 88%
% NH Black 1%
Total 10,902
% Latino est. 8%
% Spanish-Surnamed 7%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 89%
% NH Black 1%
Total 8,442
% Latino est. 7%
% Spanish-Surnamed 6%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 90%
% NH Black est. 1%
ACS Pop. Est. Total 17,788
age0-19 25%
age20-60 48%
age60plus 28%
immigrants 12%
naturalized 73%
english 81%
spanish 9%
asian-lang 2%
other lang 8%
Language Fluency Speaks Eng. "Less than Very Well" 5%
hs-grad 44%
bachelor 27%
graduatedegree 23%
Child in Household child-under18 34%
Pct of Pop. Age 16+ employed 60%
income 0-25k 10%
income 25-50k 6%
income 50-75k 9%
income 75-200k 46%
income 200k-plus 29%
single family 89%
multi-family 11%
rented 22%
owned 78%
Total population data from the California adjustment to the 2020 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

Latino voter registration and turnout data are Spanish-surname counts adjusted using Census Population Department undercount estimates. NH White and NH Black registration and turnout counts estimated by NDC. Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2017-2021 American Community Survey and Special Tabulation 5-year data.
2 16,064
-32
-0.20%
26%
66%
1%
4%
12,203
12%
81%
1%
5%
10,371
12%
12%
1%
1%
86%
0%
9,027
11%
10%
2%
1%
87%
0%
6,162
10%
9%
1%
0%
89%
0%
15,813
18%
57%
24%
12%
46%
81%
13%
2%
4%
7%
46%
29%
17%
22%
71%
9%
14%
13%
43%
22%
47%
53%
58%
42%
3 16,105
9 0.05%
16%
71%
2%
8%
10,635
10%
77%
6%
8%
10,093
8%
8%
4%
1%
85%
2%
9,096
8%
7%
3%
1%
86%
2%
6,678
7%
6%
3%
1%
87%
2%
16,288
35%
48%
18%
11%
79%
88%
4%
2%
6%
1%
35%
38%
26%
48%
68%
6%
9%
5%
39%
40%
84%
16%
20%
80%
4 15,334
-762
-4.74%
15%
75%
1%
5%
11,816
14%
76%
2%
5%
11,575
8%
8%
2%
0%
89%
0%
10,424
8%
7%
2%
0%
89%
0%
7,876
6%
6%
2%
0%
91%
0%
14,535
19%
47%
34%
10%
81%
86%
8%
3%
3%
4%
50%
27%
19%
23%
60%
12%
11%
9%
42%
26%
74%
26%
34%
66%
Total
64,384
1,548

9.62%
18%
71%
1%
6%
47,686
12%
78%
2%
6%
44,030
9%
9%
2%
1%
87%
1%
39,449
8%
8%
2%
1%
88%
1%
29,159
7%
7%
2%
0%
89%
1%
64,424
24%
50%
26%
11%
69%
84%
9%
2%
5%
4%
44%
30%
21%
31%
65%
9%
10%
9%
43%
29%
71%
29%
35%
65%
09/25/2023 12:52 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats
19 I
I
I
I
I
Maptitude For R~tctJn,,:
4 3
2 1
5 5
5 Ave La Pata
W Ave Palizada
Ave Victoria
Ave
Salvador
E Ave Magdalena
W Ave Valencia
Portico Del Norte
Cll Frontera
Via Socorro
Ave Vaquero
Cam De Los Mares
Ave Talega
Ave Presidio
Ave Vista Hermosa
Ave Pico
Cll
Del Cerro
Cam La Pedriza
National Demographics Corporation, September 21, 2023
Districting 2023
City of San Clemente
©2021 CALIPER 20
Map 107
Map 107
District 1
Total Pop 12,376
Deviation from ideal -501
% Deviation -3.89%
% Hisp 16%
% NH White 73%
% NH Black 1%
% Asian-American 7%
Total 8,359
% Hisp 17%
% NH White 74%
% NH Black 2%
% Asian/Pac.Isl. 7%
Total 8,077
% Latino est. 8%
% Spanish-Surnamed 8%
% Asian-Surnamed 3%
% Filipino-Surnamed 1%
% NH White est. 87%
% NH Black 1%
Total 7,317
% Latino est. 8%
% Spanish-Surnamed 7%
% Asian-Surnamed 3%
% Filipino-Surnamed 1%
% NH White est. 87%
% NH Black 1%
Total 5,476
% Latino est. 7%
% Spanish-Surnamed 7%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 89%
% NH Black est. 1%
ACS Pop. Est. Total 12,186
age0-19 29%
age20-60 48%
age60plus 23%
immigrants 11%
naturalized 71%
english 80%
spanish 12%
asian-lang 3%
other lang 5%
Language Fluency Speaks Eng. "Less than Very Well" 4%
hs-grad 37%
bachelor 28%
graduatedegree 30%
Child in Household child-under18 40%
Pct of Pop. Age 16+ employed 63%
income 0-25k 9%
income 25-50k 7%
income 50-75k 10%
income 75-200k 44%
income 200k-plus 30%
single family 86%
multi-family 14%
rented 23%
owned 77%
Total population data from the California adjustment to the 2020 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

4.90%
13%
76%
1%
7%
10,738
10%
80%
1%
8%
9,835
7%
7%
2%
1%
89%
0%
8,972
7%
6%
2%
1%
90%
0%
6,856
6%
6%
2%
1%
91%
0%
15,545
30%
46%
23%
10%
79%
85%
4%
1%
10%
4%
43%
30%
23%
42%
63%
7%
6%
7%
43%
37%
95%
5%
14%
86%
3 12,640
-237
-1.84%
26%
63%
1%
6%
8,759
11%
77%
3%
7%
7,968
13%
13%
2%
0%
83%
2%
7,005
11%
11%
2%
0%
84%
2%
4,876
10%
9%
2%
0%
86%
2%
11,917
23%
53%
24%
15%
54%
81%
12%
2%
4%
6%
46%
30%
18%
28%
71%
9%
16%
11%
41%
24%
56%
44%
50%
50%
4 12,677
-200
-1.56%
18%
73%
1%
4%
10,412
9%
83%
1%
4%
9,007
9%
9%
2%
1%
88%
0%
7,990
8%
8%
2%
1%
89%
0%
5,915
7%
7%
2%
1%
90%
0%
12,536
15%
54%
30%
11%
66%
86%
9%
2%
3%
4%
45%
32%
18%
19%
65%
12%
12%
10%
41%
25%
57%
43%
42%
58%
5 13,183
306

2.38%
18%
71%
1%
6%
9,420
16%
72%
3%
7%
9,143
9%
9%
2%
0%
87%
1%
8,165
9%
8%
3%
0%
87%
1%
6,035
7%
7%
2%
0%
90%
1%
12,240
22%
49%
28%
11%
78%
87%
7%
2%
4%
4%
48%
30%
18%
28%
63%
10%
11%
8%
45%
27%
68%
32%
42%
58%
Total
64,384
1,131

8.78%
18%
71%
1%
6%
47,686
12%
78%
2%
6%
44,030
9%
9%
2%
1%
87%
1%
39,449
8%
8%
2%
1%
88%
1%
29,159
7%
7%
2%
0%
89%
1%
64,424
24%
50%
26%
11%
69%
84%
9%
2%
5%
4%
44%
30%
21%
31%
65%
9%
10%
9%
43%
29%
71%
29%
35%
65%
09/20/2023 21:06 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats
21 I
I
I
I
I
Maptitude For R~tctJn,,:
4 3
1 2
5 5
5 Ave La Pata
Cam Del Rio
W Ave Palizada
Ave Victoria
Ave
Salvador
E Ave Magdalena
Ave Pico
W Ave Valencia
Portico Del Norte
Cll Frontera
Via Socorro
Ave Vaquero
Cam De Los Mares
Ave Talega
Ave Presidio
Ave Vista Hermosa
Cll
Del Cerro
Cam La Pedriza
National Demographics Corporation, September 21, 2023
Districting 2023
City of San Clemente
©2021 CALIPER 22
Map 108
Map 108
District 1
Total Pop 13,062
Deviation from ideal 185
% Deviation 1.44%
% Hisp 18%
% NH White 72%
% NH Black 1%
% Asian-American 6%
Total 9,642
% Hisp 16%
% NH White 75%
% NH Black 0%
% Asian/Pac.Isl. 8%
Total 9,519
% Latino est. 8%
% Spanish-Surnamed 8%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 88%
% NH Black 1%
Total 8,635
% Latino est. 8%
% Spanish-Surnamed 7%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 89%
% NH Black 1%
Total 6,814
% Latino est. 7%
% Spanish-Surnamed 7%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 90%
% NH Black est. 1%
ACS Pop. Est. Total 13,324
age0-19 24%
age20-60 47%
age60plus 29%
immigrants 13%
naturalized 69%
english 79%
spanish 10%
asian-lang 2%
other lang 9%
Language Fluency Speaks Eng. "Less than Very Well" 6%
hs-grad 43%
bachelor 26%
graduatedegree 25%
Child in Household child-under18 34%
Pct of Pop. Age 16+ employed 60%
income 0-25k 9%
income 25-50k 6%
income 50-75k 8%
income 75-200k 46%
income 200k-plus 32%
single family 93%
multi-family 7%
rented 15%
owned 85%
Total population data from the California adjustment to the 2020 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

4.46%
15%
72%
1%
8%
8,896
11%
73%
6%
9%
8,300
8%
8%
4%
1%
85%
2%
7,508
8%
7%
4%
1%
86%
2%
5,383
7%
6%
3%
1%
87%
2%
14,263
38%
48%
14%
10%
78%
85%
4%
2%
8%
2%
34%
39%
26%
56%
68%
4%
7%
4%
42%
43%
89%
11%
20%
80%
3 12,599
-278
-2.16%
22%
69%
1%
5%
9,693
10%
82%
2%
6%
8,481
11%
11%
2%
0%
86%
1%
7,493
10%
9%
2%
0%
87%
1%
5,299
8%
8%
1%
0%
89%
1%
12,626
20%
52%
28%
13%
61%
83%
10%
3%
4%
6%
46%
29%
19%
24%
68%
11%
14%
14%
39%
22%
61%
39%
48%
52%
4 12,409
-468
-3.63%
21%
71%
1%
4%
10,065
12%
81%
1%
3%
8,422
10%
10%
2%
1%
88%
0%
7,463
9%
9%
2%
1%
88%
0%
5,418
8%
7%
1%
0%
90%
0%
12,747
19%
55%
26%
9%
52%
86%
11%
1%
2%
4%
49%
29%
16%
23%
66%
9%
14%
8%
44%
25%
54%
46%
49%
51%
5 12,862
-15
-0.12%
16%
73%
1%
6%
9,390
13%
77%
2%
6%
9,307
9%
9%
3%
1%
88%
0%
8,350
8%
8%
3%
0%
89%
0%
6,244
6%
6%
2%
0%
91%
0%
11,464
18%
48%
33%
12%
83%
87%
7%
3%
3%
4%
46%
30%
20%
23%
62%
13%
9%
11%
41%
25%
70%
30%
34%
66%
Total
64,384
1,043

8.10%
18%
71%
1%
6%
47,686
12%
78%
2%
6%
44,030
9%
9%
2%
1%
87%
1%
39,449
8%
8%
2%
1%
88%
1%
29,159
7%
7%
2%
0%
89%
1%
64,424
24%
50%
26%
11%
69%
84%
9%
2%
5%
4%
44%
30%
21%
31%
65%
9%
10%
9%
43%
29%
71%
29%
35%
65%
09/20/2023 21:11 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats
23 I
I
I
I
I
Maptitude For R~tctJn,,:
3 4
1 2
5 5
Ave La Pata
Cam Del Rio
W Ave Palizada
Ave Victoria
Ave
Salvador
E Ave Magdalena
W Ave Valencia
Portico Del Norte
Cll Frontera
Via Socorro
Ave Vaquero
Cam De Los Mares
Ave Talega
Ave Presidio
Ave Vista Hermosa
Ave Pico
Cll
Del Cerro
Cam La Pedriza
National Demographics Corporation, September 21, 2023
Districting 2023
City of San Clemente
©2021 CALIPER 24
Map 109
Map 109
District 1
Total Pop 15,611
Deviation from ideal -485
% Deviation -3.01%
% Hisp 13%
% NH White 75%
% NH Black 1%
% Asian-American 7%
Total 11,758
% Hisp 10%
% NH White 81%
% NH Black 0%
% Asian/Pac.Isl. 8%
Total 11,858
% Latino est. 7%
% Spanish-Surnamed 7%
% Asian-Surnamed 3%
% Filipino-Surnamed 1%
% NH White est. 89%
% NH Black 0%
Total 10,836
% Latino est. 7%
% Spanish-Surnamed 7%
% Asian-Surnamed 3%
% Filipino-Surnamed 1%
% NH White est. 89%
% NH Black 0%
Total 8,444
% Latino est. 6%
% Spanish-Surnamed 6%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 90%
% NH Black est. 0%
ACS Pop. Est. Total 16,008
age0-19 26%
age20-60 46%
age60plus 28%
immigrants 12%
naturalized 77%
english 86%
spanish 5%
asian-lang 1%
other lang 8%
Language Fluency Speaks Eng. "Less than Very Well" 4%
hs-grad 43%
bachelor 30%
graduatedegree 23%
Child in Household child-under18 36%
Pct of Pop. Age 16+ employed 62%
income 0-25k 8%
income 25-50k 8%
income 50-75k 6%
income 75-200k 42%
income 200k-plus 36%
single family 95%
multi-family 5%
rented 15%
owned 84%
Total population data from the California adjustment to the 2020 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

4.20%
16%
71%
2%
8%
11,193
13%
74%
5%
7%
10,416
8%
8%
3%
1%
85%
2%
9,370
8%
8%
3%
1%
86%
2%
6,882
7%
6%
3%
1%
88%
2%
16,584
33%
49%
18%
10%
77%
86%
5%
2%
7%
2%
38%
38%
23%
45%
67%
7%
8%
7%
41%
36%
80%
20%
23%
77%
3 16,118
22 0.14%
28%
64%
1%
4%
12,012
16%
76%
2%
6%
9,791
13%
13%
2%
1%
84%
1%
8,527
12%
11%
2%
1%
85%
1%
5,801
10%
10%
1%
0%
87%
1%
15,943
19%
55%
26%
14%
50%
76%
16%
3%
5%
7%
47%
25%
19%
22%
68%
11%
14%
15%
43%
17%
50%
50%
57%
43%
4 15,882
-214
-1.33%
15%
76%
1%
4%
12,723
11%
79%
2%
5%
11,965
8%
8%
2%
1%
89%
0%
10,716
8%
7%
2%
0%
90%
0%
8,032
6%
6%
1%
0%
91%
0%
15,889
20%
49%
31%
9%
78%
88%
8%
2%
2%
4%
47%
29%
19%
24%
62%
11%
10%
8%
43%
29%
70%
30%
37%
63%
Total
64,384
1,161

7.22%
18%
71%
1%
6%
47,686
12%
78%
2%
6%
44,030
9%
9%
2%
1%
87%
1%
39,449
8%
8%
2%
1%
88%
1%
29,159
7%
7%
2%
0%
89%
1%
64,424
24%
50%
26%
11%
69%
84%
9%
2%
5%
4%
44%
30%
21%
31%
65%
9%
10%
9%
43%
29%
71%
29%
35%
65%
09/20/2023 21:18 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats
25 I
I
I
I
I
Maptitude For R~tctJn,,:
3 1
2 4
5 5
Ave La Pata
Cam Del Rio
W Ave Palizada
Ave Victoria
Ave
Salvador
E Ave Magdalena
Ave Pico
W Ave Valencia
Portico Del Norte
Cll Frontera
Via Socorro
Ave Vaquero
Cam De Los Mares
Ave Talega
Ave Presidio
Ave Vista Hermosa
Cll
Del Cerro
Cam La Pedriza
National Demographics Corporation, September 21, 2023
Districting 2023
City of San Clemente
©2021 CALIPER 26
Map 110
Map 110
District 1
Total Pop 16,010
Deviation from ideal -86
% Deviation -0.53%
% Hisp 17%
% NH White 73%
% NH Black 1%
% Asian-American 6%
Total 12,242
% Hisp 15%
% NH White 76%
% NH Black 1%
% Asian/Pac.Isl. 8%
Total 11,539
% Latino est. 8%
% Spanish-Surnamed 8%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 88%
% NH Black 1%
Total 10,459
% Latino est. 8%
% Spanish-Surnamed 7%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 89%
% NH Black 1%
Total 8,178
% Latino est. 7%
% Spanish-Surnamed 6%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 90%
% NH Black est. 1%
ACS Pop. Est. Total 16,531
age0-19 23%
age20-60 47%
age60plus 30%
immigrants 12%
naturalized 71%
english 80%
spanish 10%
asian-lang 2%
other lang 8%
Language Fluency Speaks Eng. "Less than Very Well" 5%
hs-grad 44%
bachelor 27%
graduatedegree 24%
Child in Household child-under18 31%
Pct of Pop. Age 16+ employed 60%
income 0-25k 10%
income 25-50k 7%
income 50-75k 9%
income 75-200k 45%
income 200k-plus 28%
single family 89%
multi-family 11%
rented 21%
owned 79%
Total population data from the California adjustment to the 2020 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

1.31%
14%
73%
1%
8%
11,264
10%
77%
5%
8%
10,679
8%
8%
4%
1%
86%
2%
9,708
7%
7%
3%
1%
87%
2%
7,098
6%
6%
3%
1%
88%
2%
17,237
36%
47%
16%
11%
81%
87%
4%
2%
7%
2%
35%
38%
26%
52%
68%
5%
8%
4%
41%
42%
89%
10%
21%
79%
3 15,397
-699
-4.34%
27%
65%
1%
4%
11,485
12%
81%
1%
5%
9,621
13%
13%
2%
1%
85%
0%
8,347
12%
11%
2%
1%
86%
0%
5,612
10%
10%
1%
0%
88%
0%
15,051
18%
58%
24%
12%
44%
81%
13%
2%
4%
7%
46%
30%
16%
21%
71%
9%
14%
13%
43%
21%
45%
55%
59%
41%
4 16,670
574

7.91%
18%
71%
1%
6%
47,686
12%
78%
2%
6%
44,030
9%
9%
2%
1%
87%
1%
39,449
8%
8%
2%
1%
88%
1%
29,159
7%
7%
2%
0%
89%
1%
64,424
24%
50%
26%
11%
69%
84%
9%
2%
5%
4%
44%
30%
21%
31%
65%
9%
10%
9%
43%
29%
71%
29%
35%
65%
09/20/2023 21:21 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats
27 I
I
I
I
I
Maptitude For R~tctJn,,:
3 1
4 2
5 5
Ave La Pata
Cam Del Rio
W Ave Palizada
Ave Victoria
Ave
Salvador
E Ave Magdalena
W Ave Valencia
Portico Del Norte
Cll Frontera
Via Socorro
Cam De Los Mares
Ave Talega
Ave Presidio
Ave Vista Hermosa
Ave Pico
Cll
Del Cerro
Cam La Pedriza
National Demographics Corporation, September 21, 2023
Districting 2023
City of San Clemente
©2021 CALIPER 28
] Map 111
\ 'i
- J
\.\\ •
v y
~\ \
I
I
Map 111
District 1
Total Pop 16,038
Deviation from ideal -58
% Deviation -0.36%
% Hisp 17.1%
% NH White 72%
% NH Black 1%
% Asian-American 6%
Total 12,116
% Hisp 12%
% NH White 81%
% NH Black 1%
% Asian/Pac.Isl. 5%
Total 11,632
% Latino est. 8%
% Spanish-Surnamed 8%
% Asian-Surnamed 2%
% Filipino-Surnamed 0%
% NH White est. 88%
% NH Black 1%
Total 10,568
% Latino est. 8%
% Spanish-Surnamed 7%
% Asian-Surnamed 2%
% Filipino-Surnamed 2%
% NH White est. 88%
% NH Black 1%
Total 8,303
% Latino est. 10%
% Spanish-Surnamed 6%
% Asian-Surnamed 2%
% Filipino-Surnamed 0%
% NH White est. 90%
% NH Black est. 1%
ACS Pop. Est. Total 16,088
age0-19 23%
age20-60 47%
age60plus 31%
immigrants 13%
naturalized 72%
english 85%
spanish 9%
asian-lang 2%
other lang 4%
Language Fluency Speaks Eng. "Less than Very Well" 3%
hs-grad 44%
bachelor 28%
graduatedegree 24%
Child in Household child-under18 30%
Pct of Pop. Age 16+ employed 61%
income 0-25k 11%
income 25-50k 9%
income 50-75k 8%
income 75-200k 44%
income 200k-plus 28%
single family 88%
multi-family 12%
rented 23%
owned 77%
Total population data from the 2020 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

Latino voter registration and turnout data are Spanish-surname counts adjusted using Census Population Department undercount estimates. NH White and NH Black registration and turnout counts estimated by NDC. Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2017-2021 American Community Survey and Special Tabulation 5-year data.
2 15,612
-484
-3.01%
14%
73%
1%
8%
10,672
12%
70%
5%
12%
9,835
8%
7%
4%
1%
86%
2%
8,919
7%
7%
3%
3%
86%
2%
6,422
9%
6%
3%
1%
88%
2%
16,917
37%
48%
16%
10%
80%
83%
5%
2%
11%
4%
34%
37%
26%
55%
67%
3%
6%
4%
43%
44%
90%
10%
18%
82%
3 16,155
59 0.36%
26%
66%
1%
4%
12,273
12%
81%
1%
5%
10,479
12%
11%
1%
1%
86%
0%
9,123
11%
10%
2%
2%
87%
0%
6,222
17%
9%
1%
0%
89%
0%
15,905
18%
57%
24%
12%
46%
81%
13%
2%
4%
7%
46%
29%
17%
22%
71%
9%
14%
13%
43%
22%
47%
53%
58%
42%
4 16,579
483

3.00%
16%
74%
1%
5%
12,625
13%
78%
2%
5%
12,084
8%
8%
2%
1%
88%
0%
10,839
8%
7%
2%
2%
89%
0%
8,212
10%
6%
2%
0%
91%
0%
15,514
19%
48%
33%
11%
81%
87%
8%
2%
3%
4%
50%
27%
18%
23%
61%
13%
11%
10%
41%
25%
71%
29%
33%
67%
Total
64,384
967

6.01%
18%
71%
1%
6%
47,686
12%
78%
2%
6%
44,030
9%
9%
2%
1%
87%
1%
39,449
8%
8%
2%
2%
88%
1%
29,159
11%
7%
2%
0%
89%
1%
64,424
24%
50%
26%
11%
69%
84%
9%
2%
5%
4%
44%
30%
21%
31%
65%
9%
10%
9%
43%
29%
71%
29%
35%
65%
09/21/2023 12:27 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats
29 I
I
I
I
I
Maptitude For R~tctJn,,:
3 1
2 4
5 5
Ave La Pata
Cam Del Rio
W Ave Palizada
Ave Victoria
Ave
Salvador
E Ave Magdalena
W Ave Valencia
Portico Del Norte
Cll Frontera
Via Socorro
Ave Vaquero
Cam De Los Mares
Ave Talega
Ave Presidio
Ave Vista Hermosa
Ave Pico
Cll
Del Cerro
Cam La Pedriza
National Demographics Corporation, September 21, 2023
Districting 2023
City of San Clemente
©2021 CALIPER 30
] Map 112
-
•
\
/2
\ /2
j
Map 112
District 1
Total Pop 16,145
Deviation from ideal 49
% Deviation 0.30%
% Hisp 16.8%
% NH White 72%
% NH Black 1%
% Asian-American 6%
Total 12,288
% Hisp 12%
% NH White 81%
% NH Black 1%
% Asian/Pac.Isl. 5%
Total 12,071
% Latino est. 8%
% Spanish-Surnamed 8%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 88%
% NH Black 1%
Total 10,971
% Latino est. 8%
% Spanish-Surnamed 7%
% Asian-Surnamed 2%
% Filipino-Surnamed 2%
% NH White est. 89%
% NH Black 1%
Total 8,557
% Latino est. 9%
% Spanish-Surnamed 6%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 90%
% NH Black est. 1%
ACS Pop. Est. Total 16,169
age0-19 22%
age20-60 46%
age60plus 31%
immigrants 13%
naturalized 75%
english 84%
spanish 9%
asian-lang 2%
other lang 6%
Language Fluency Speaks Eng. "Less than Very Well" 4%
hs-grad 45%
bachelor 28%
graduatedegree 23%
Child in Household child-under18 29%
Pct of Pop. Age 16+ employed 60%
income 0-25k 11%
income 25-50k 9%
income 50-75k 8%
income 75-200k 42%
income 200k-plus 30%
single family 91%
multi-family 9%
rented 21%
owned 79%
Total population data from the 2020 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

2.40%
14%
73%
1%
8%
11,141
12%
72%
5%
11%
10,698
8%
7%
4%
1%
86%
2%
9,712
7%
7%
3%
3%
87%
2%
7,153
10%
6%
3%
1%
88%
2%
17,447
36%
47%
17%
10%
77%
84%
5%
2%
9%
3%
34%
37%
27%
54%
67%
3%
6%
4%
43%
44%
91%
9%
16%
84%
3 16,078
-18
-0.11%
26%
66%
1%
4%
12,048
13%
79%
2%
5%
9,800
13%
12%
2%
1%
85%
1%
8,509
11%
11%
2%
2%
86%
1%
5,688
18%
9%
1%
0%
88%
1%
15,769
19%
56%
25%
13%
47%
80%
13%
2%
4%
7%
48%
28%
16%
22%
69%
11%
14%
14%
44%
17%
46%
54%
60%
40%
4 15,679
-417
-2.59%
16%
75%
1%
5%
12,210
14%
78%
2%
5%
11,461
8%
8%
2%
1%
89%
0%
10,258
8%
7%
2%
2%
89%
0%
7,762
10%
6%
2%
0%
91%
0%
15,040
19%
50%
30%
9%
79%
88%
8%
2%
2%
4%
49%
29%
18%
24%
63%
12%
11%
9%
40%
28%
69%
31%
35%
65%
Total
64,384
803

4.99%
18%
71%
1%
6%
47,686
12%
78%
2%
6%
44,030
9%
9%
2%
1%
87%
1%
39,449
8%
8%
2%
2%
88%
1%
29,159
11%
7%
2%
0%
89%
1%
64,424
24%
50%
26%
11%
69%
84%
9%
2%
5%
4%
44%
30%
21%
31%
65%
9%
10%
9%
43%
29%
71%
29%
35%
65%
09/21/2023 12:28 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats
31 I
I
I
I
I
Maptitude For R~tctJn,,:
1 2
3 4
5 5
5 Ave La Pata
Cam Del Rio
W Ave Palizada
Ave Victoria
Ave
Salvador
E Ave Magdalena
W Ave Valencia
Portico Del Norte
Cll Frontera
Via Socorro
Ave Vaquero
Cam De Los Mares
Ave Talega
Ave Presidio
Ave Vista Hermosa
Ave Pico
Cll Del Cerro
Cam La Pedriza
National Demographics Corporation, September 21, 2023
Districting 2023
City of San Clemente
Map 113
©2021 CALIPER 32
Map 113
District 1
Total Pop 12,608
Deviation from ideal -269
% Deviation -2.09%
% Hisp 19%
% NH White 72%
% NH Black 1%
% Asian-American 3%
Total 9,833
% Hisp 11%
% NH White 81%
% NH Black 0%
% Asian/Pac.Isl. 5%
Total 8,638
% Latino est. 9%
% Spanish-Surnamed 9%
% Asian-Surnamed 1%
% Filipino-Surnamed 1%
% NH White est. 89%
% NH Black 0%
Total 7,623
% Latino est. 9%
% Spanish-Surnamed 8%
% Asian-Surnamed 1%
% Filipino-Surnamed 0%
% NH White est. 89%
% NH Black 0%
Total 5,464
% Latino est. 7%
% Spanish-Surnamed 7%
% Asian-Surnamed 1%
% Filipino-Surnamed 0%
% NH White est. 91%
% NH Black est. 0%
ACS Pop. Est. Total 12,667
age0-19 20%
age20-60 54%
age60plus 26%
immigrants 9%
naturalized 63%
english 87%
spanish 9%
asian-lang 2%
other lang 2%
Language Fluency Speaks Eng. "Less than Very Well" 5%
hs-grad 45%
bachelor 30%
graduatedegree 18%
Child in Household child-under18 23%
Pct of Pop. Age 16+ employed 66%
income 0-25k 10%
income 25-50k 12%
income 50-75k 9%
income 75-200k 44%
income 200k-plus 25%
single family 49%
multi-family 51%
rented 54%
owned 46%
Total population data from the California adjustment to the 2020 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

5.03%
28%
63%
1%
4%
10,037
17%
74%
2%
6%
8,199
13%
13%
2%
1%
84%
1%
7,154
12%
11%
2%
1%
85%
1%
4,939
10%
10%
1%
0%
87%
1%
13,561
20%
53%
26%
14%
52%
76%
17%
3%
4%
8%
47%
24%
19%
24%
67%
11%
13%
15%
42%
18%
57%
43%
51%
49%
3 12,880
3 0.02%
13%
76%
1%
7%
9,712
11%
80%
0%
8%
9,706
7%
7%
3%
1%
89%
0%
8,861
7%
7%
2%
1%
90%
0%
6,918
6%
6%
2%
1%
90%
0%
13,288
26%
47%
26%
12%
74%
84%
5%
1%
10%
5%
45%
28%
23%
38%
61%
8%
6%
7%
45%
34%
95%
4%
14%
86%
4 12,701
-176
-1.37%
15%
72%
1%
8%
8,195
11%
73%
7%
9%
7,843
8%
8%
4%
1%
85%
3%
7,091
8%
7%
4%
1%
85%
3%
5,099
7%
6%
3%
1%
87%
2%
13,159
38%
48%
15%
10%
77%
86%
5%
2%
7%
2%
32%
40%
27%
55%
68%
3%
8%
3%
42%
43%
89%
11%
19%
81%
5 12,671
-206
-1.60%
15%
74%
1%
6%
9,910
12%
79%
2%
5%
9,645
8%
8%
3%
1%
88%
1%
8,720
7%
7%
3%
1%
89%
1%
6,739
6%
6%
2%
0%
90%
1%
11,750
16%
48%
36%
12%
83%
88%
6%
2%
3%
2%
48%
31%
18%
21%
62%
12%
11%
10%
39%
28%
79%
21%
25%
75%
Total
64,384
917

7.12%
18%
71%
1%
6%
47,686
12%
78%
2%
6%
44,030
9%
9%
2%
1%
87%
1%
39,449
8%
8%
2%
1%
88%
1%
29,159
7%
7%
2%
0%
89%
1%
64,424
24%
50%
26%
11%
69%
84%
9%
2%
5%
4%
44%
30%
21%
31%
65%
9%
10%
9%
43%
29%
71%
29%
35%
65%
09/21/2023 17:32 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats
33 I
I
I
I
I
Maptitude For R~tctJn,,:

NDC San Clemente 9/25/2023
Proposed Election Year Sequencing by Map
Current Terms: 2024: Duncan and Loeffler 2026: Cabral, Enmeier, and Knoblock 4-District Maps, Mayor elected in 2026
Map 2024 Elections 2026 Elections
101 1 (Duncan) and 3 (Loeffler) Mayor, 2 (Cabral, Enmeier, & Knoblock) and 4 (vacant)
102 1 (Loeffler) and 2 (Duncan) Mayor, 3 (vacant), and 4 (Cabral, Enmeier, & Knoblock)
104 2 (Duncan) and 3 (Loeffler) Mayor, 1 (Cabral) and 4 (Enmeier & Knoblock) 105 1 (Loeffler) and 2 (Duncan, Enmeier, & Knoblock) Mayor, 3 (Cabral), and 4 (vacant) 106 2 (Loeffler) and 3 (Duncan & Cabral) Mayor, 1 (vacant) and 4 (Enmeier & Knoblock) 109 2 (Duncan, Enmeier, & Knoblock) and 3 (Loeffler) Mayor, 1 (Cabral), and 4 (vacant) 110 2 (Duncan & Cabral) and 3 (Loeffler) Mayor, 1 (vacant) and 4 (Enmeier & Knoblock) 111 2 (Duncan) and 3 (Loeffler) Mayor, 1 (Cabral) and 4 (Enmeier & Knoblock) 112 2 (Duncan) and 3 (Loeffler) Mayor, 1 (Cabral) and 4 (Enmeier & Knoblock) 5-District Maps (rotating Mayor; vacant district options can be swapped) Map 2024 Elections 2026 Elections
103 Single-District Map
107 2 (Loeffler) and 3 (Duncan & Cabral) 1 (vacant), 4 (vacant), and 5 (Enmeier & Knoblock) 108 2 (Duncan) and 3 (Loeffler & Cabral) 1 (vacant), 4 (vacant), and 5 (Enmeier & Knoblock) 113 2 (Loeffler) and 4 (Duncan) 1 (vacant), 3 (vacant), and 5 (Cabral, Enmeier, & Knoblock)
34 910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org

AGENDA REPORT

CITY OF SAN CLEMENTE

CITY COUNCIL MEETING

CITY OF SAN CLEMENTE
Meeting Date: October 3, 2023 Agenda Item: 8B
Department: Community Development Department
Prepared By Danielle Sorahan, Code Compliance Manager
Subject:
. titl e

INTRODUCTION (FIRST READING) PROPOSED ORDINANCE AMENDING SECTION

12.28.030 OF THE MUNICIPAL CODE REGARDING TENTS IN CITY PARKS AND BEACHES,

AND FINDING THE ORDINANCE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL

QUALITY ACT
Fiscal Impact:

None.

Summary:

Section 12.28.030 of the San Clemente Municipal Code currently outlines the restrictions on the use of tents, lodges, shelters, or similar structures in City parks, with exceptions for structures maintaining two open sides. The proposed ordinance amendment is aimed at managing the growing concerns, and complaints submitted by members of the public, surrounding the usage of tents, lodges, shelters, and structures on City beaches.

The recent increase in such structures on City beaches highlights the need for this code to be expanded to include beaches for consistency across all public spaces.

Background:

In recent months, both City staff and residents have noted an increasing presence of tents and similar structures on City beaches. The existing Section 12.28.030 of the Municipal Code specifies regulations for such structures only in City parks, lacking explicit guidelines for beaches.

This omission has limited the ability of staff, including Code Compliance Officers, Park Rangers and the Sheriff’s Department, to enforce regulations consistently on our beaches. As a result, we face challenges in upholding the aesthetic quality and safety standards in these important public spaces.

The proposed ordinance amendment seeks to include City beaches, ensuring that regulations governing the use of such structures in parks are uniformly applicable to City beaches, as well.

As with parks, the ordinance stipulates that these structures can only be used if two sides remain completely open, ensuring an unimpeded interior view from the exterior.

This amendment aligns with the City's commitment to maintaining the aesthetic and recreational value of the City’s parks and beaches, ensuring that the code is consistently enforced across these public spaces, and maintaining public order and safety. The amendment will also provide the City’s enforcement personnel, including the Code Compliance and Park Ranger staff, with the 1 Meeting Date: October 3, 2023 Agenda Item: 8B

CITY OF SAN CLEMENTE
necessary legal tools to address any potential violations effectively. When City personnel is unable to clearly see the interior of a structure unimpeded, further illegal and unsafe activities go unchecked.

Council Options:
 Introduce Ordinance No. 1760 and find the Ordinance exempt from the California Environmental Quality Act (CEQA).
 Modify and then introduce Ordinance No. 1760.
 Do not introduce Ordinance No. 1760.
 Continue the Item and direct staff to provide additional information.

Environmental Review/Analysis:

The proposed ordinance does not qualify as a “project” because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, § 15378(a).) The language of this Ordinance merely refines existing rules concerning the use of tents, lodges, shelters, and similar structures in City parks and beaches.

Alternatively, the City Council can determine the Ordinance is exempt from CEQA review under the "common sense" exemption specified in State CEQA Guidelines section 15061, subdivision (b)(3). This exemption applies when "it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment." In this case, it is evident that the Ordinance will not have a significant environmental impact as it serves only to clarify existing rules governing the use of such structures in public spaces.

Recommended Actions:

Staff Recommendation
Staff recommends that the City Council:

1. Conduct the continued public hearing;

2. Find the Ordinance exempt from CEQA; and

3. Introduce Ordinance No. 1760 entitled “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN CLEMENTE AMENDING SECTION 12.28.030 OF THE SAN CLEMENTE

MUNICIPAL CODE RELATING TO TENTS IN CITY PARKS AND BEACHES, AND FINDING THE ORDINANCE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT” and conduct the first reading.
. recommendation
. end
Attachment:

1. Ordinance No. 1760
Notification:

Public notice published in the San Clemente Times for the September 14, 2023 public hearing.

The public hearing was continued at the September 14, 2023 meeting to a date certain, the October 3, 2023 City Council meeting.
2 Meeting Date: October 3, 2023 Agenda Item: 8B
CITY OF SAN CLEMENTE 3
ATTACHMENT 1
ORDINANCE NO. 1760

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

SAN CLEMENTE, CALIFORNIA, AMENDING SECTION

12.28.030 OF THE SAN CLEMENTE MUNICIPAL CODE

RELATING TO TENTS IN CITY PARKS AND BEACHES, AND

FINDING THE ORDINANCE EXEMPT FROM THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, the City, by virtue of the police powers delegated to it by the California Constitution, is authorized to adopt policies to promote the health, safety, and general welfare of its residents; and
WHEREAS, as a matter of public safety, numerous coastal California cities regulate the various types of "easy-up" devices and tent-style structures that may be used at city parks and/or beaches; and
WHEREAS, at City parks and beaches, numerous individuals have erected and continue to erect tents, lodges, shelters, and/or structures with fabric sides that either partially or completely enclose the covering; and
WHEREAS, structures with enclosed coverings constitute a danger to public safety as they prevent Orange County Sheriff Department officers and other public safety personnel from observing all areas of City parks and beaches, including any illegal activity inside the enclosed structures, such as alcohol consumption, weapons violations, or drug use; and
WHEREAS, these structures also can take up considerable space within the park and beach areas that could otherwise be used by others; and WHEREAS, for the reasons enumerated above, the adoption and enactment of this Ordinance is necessary for the preservation of public health and safety, and the prevention of greater health, welfare, and safety risks as documented in the agenda report presented to the City Council in connection with this ordinance; and WHEREAS, a properly noticed public hearing was held where the City Council received and considered public testimony regarding this ordinance.

NOW, THEREFORE, the City Council of the City of San Clemente does hereby ordain as follows:

Section 1. Incorporation of Recitals. The recitals above are true and correct and are hereby incorporated as findings as if fully set forth herein.

Section 2. CEQA. The City Council finds that this Ordinance is not a “project” as defined under the California Environmental Quality Act (CEQA). This Ordinance 4 Ordinance No.1760 Page 2
does not qualify as a project because it lacks the potential to result in a direct or reasonably foreseeable indirect physical change to the environment (State CEQA Guidelines, § 15378, subd. (a)). The language of this Ordinance merely refines existing rules concerning the use of tents, lodges, shelters, and similar structures in city parks and beaches. Alternatively, the City Council finds that this Ordinance is exempt from CEQA review under the "common sense" exemption specified in State CEQA Guidelines section 15061, subdivision (b)(3). This exemption applies when "it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment." In this case, it is evident that the Ordinance will not have a significant environmental impact as it serves to clarify existing rules governing the use of such structures in public spaces.

Section 3. Code Amendment. Section 12.28.030 of the San Clemente Municipal Code is hereby amended to read in its entirety, as follows (added language is underlined):
"Section 12.28.030 - Tents in City Parks and Beaches”
“Notwithstanding any other section of this Code, it shall be unlawful for any person to erect, maintain, use, or occupy any tent, lodge, shelter, or structure in any park or beach area in the City, unless the tent, lodge, shelter, or structure has two sides open and there is an unobstructed view of the interior from the outside on at least two sides." Section 4. Publication. The City Clerk shall certify to the adoption of this ordinance by the City Council and cause it, or a summary of it, to be published once within 15 days of adoption in a newspaper of general circulation printed and published within the City of San Clemente, and shall post a certified copy of this ordinance, including the vote for and against the same, in the Office of the City Clerk in accordance with California Government Code section 36933.

Section 5. Records. The documents and materials associated with this ordinance that constitute the record of proceedings on which the City Council’s findings and determinations are based are located at City Hall, 910 Calle Negocio, San Clemente, CA 92673.

Section 6. Severability. If any provision of this ordinance or its application to any person or circumstance is held invalid, such invalidity has no effect on the other provisions or applications of the ordinance that can be given effect without the invalid provision or application, and to this extent, the provisions of this ordinance are severable. The City Council declares that it would have adopted this ordinance irrespective of the invalidity of any portion thereof.

Section 7. Effective Date. This Ordinance shall become effective 30 days after its adoption.
5 Ordinance No.1760 Page 3
APPROVED AND ADOPTED this ____ day of _______________, 2023.

ATTEST:
_______________________________ ___________________________ City Clerk of the City of Mayor of the City of San
San Clemente, California Clemente, California

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.

CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, hereby
certify that Ordinance No. 1760 having been regularly introduced at the meeting of _______________, 2023, was again introduced, the reading in full thereof unanimously waived, and duly passed and adopted at a regular meeting of the City Council held on the _____ day of ____, 2023, and said ordinance was adopted by the following vote:

AYES:

NOES:

ABSENT:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of ____________, 2023. __________________________
CITY CLERK of the City of
San Clemente, California
APPROVED AS TO FORM:
________________________________
Elizabeth A. Mitchell, CITY ATTORNEY
6 910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org

AGENDA REPORT

CITY OF SAN CLEMENTE

CITY COUNCIL MEETING

CITY OF SAN CLEMENTE
Meeting Date: October 3, 2023 Agenda Item: 8C
Department: Community Development
Prepared By: Cecilia Gallardo-Daly, Community Development Director Subject:

CONSIDERATION OF A RESOLUTION APPROVING THE 2022-2023 CONSOLIDATED

ANNUAL PERFORMANCE EVALUATION REPORT (CAPER) FOR EXPENDITURE OF

COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
Fiscal Impact:

There is no fiscal impact related to filing the CAPER.

Summary:

This is the review and approval of the Fiscal Year 2022-23 CAPER Report, which summarizes the Community Development Block Grant (CDBG) program's expenditures and accomplishments.

Each year, the City submits an Annual Action Plan in May and the CAPER in September to satisfy federal grant requirements to continue to receive funding from the Department of Housing and Urban Development (HUD). During the 2022-23 reporting period, the City received $297,860 in CDBG funds. In addition, $133,597 in prior year uncommitted funds and $28,922 in program income (i.e., housing rehabilitation loan repayments) were also available. Additionally, in 2020, the City received $654,596 in Community Development Block Grant-Coronavirus (CDBG-CV) funds from HUD. These funds were authorized under the CARES Act of 2020. The City has three years to expend 80 percent of CDBG-CV funds and six years to spend 100 percent of grant funds. The City continued to expend CDBG-CV funds during FY 2022-23.

Background:

Each year, HUD determines the amount of CDBG funds that the City is entitled to receive based on population, income, and housing needs. To continue receiving CDBG funds, the City Council must approve the CAPER, which summarizes program expenditures and accomplishments for each CDBG-funded activity for the prior year, i.e., the FY 2022-23 reporting period. The City must submit the CAPER to HUD within 90 days after the end of the fiscal year.

The CAPER requires a 15-day notice period to allow the public to submit comments in writing.

Residents may also provide comments at the October 3, 2023 City Council meeting. A public meeting is required twice a year to receive Federal CDBG grants. The first meeting is for adopting the Annual Action Plan, typically submitted in May, to use funds during the following fiscal year.

Through the Annual Action Plan, the City outlines the projects, activities, and programs it will undertake to meet the goals identified in the City’s Consolidated Plan. A second meeting is held at the end of the fiscal year to review the CAPER and evaluate how the funds were spent; this meeting meets the latter requirement.
1 Meeting Date: October 3, 2023 Agenda Item: 8C

CITY OF SAN CLEMENTE
Discussion:

Every five years, the City prepares a Consolidated Plan describing the proposed use of CDBG and other applicable federal program funds. The Consolidated Plan, which was updated and adopted in May 2020, identifies the City’s overall vision and strategy for addressing housing and non-housing needs with CDBG funds. At the end of each year, the City is required to submit to HUD its year-end performance report, the CAPER.

One of the high-priority needs identified in the City’s Consolidated Plan is to provide programs to meet low-and moderate-income San Clemente residents' housing needs. The City has provided loans and grants for Home Rehabilitation since 1994 and continues to do so with CDBG funds.

During Fiscal Year 2022-23, six owner-occupied housing units were rehabilitated.

CDBG funds were also utilized to improve the City’s public infrastructure. The 2022-23 Fiscal Year Action Plan provided additional funding to reconstruct sidewalks and ADA-compliant curb ramps on the 100 and 200 blocks of Avenida Cabrillo. This capital improvement project represented approximately 60 percent of CDBG funds spent during the FY 2022-23. The project was initially funded in FY 2019-20; design and engineering were completed in January 2022, and construction began in March 2022. The contractor discovered buried concrete during excavation, delaying the project demolition. Work was suspended in May 2022 due to project supply issues, but resumed in June 2022. The project was completed in June 2023.

CDBG funding is also allocated to support various public service programs. Public service programs benefit the community, families, and individuals by addressing housing, health, and social service needs. During the 2022-23 fiscal year, service providers assisted 4,995 residents through services funded by CDBG. Additionally, CDBG Program Administration funds were allocated to the Fair Housing Foundation and for CDBG program consultants, who help the City administer the grant and the City’s Housing Rehabilitation Program. The CAPER summarizes the following funded programs and identifies how program goals were met.

Table 1: CDBG FUNDED PROGRAMS - FY 2022-2023

CDBG PROGRAM
GRANT
FUNDED
AMOUNT

EXPECTED
NUMBER
ACTUAL
NUMBER
GRANT
FUNDS

EXPENDED
Housing Rehabilitation: Housing
rehabilitation assistance for owner-occupied
& rental housing 1
$67,800
(Plus Program
Income)
3 6 $185,054
Public Improvements:
 Sidewalk Improvements (Av. Cabrillo) 2 $249,412 1 1 $394,633 Business Signs and Façade
Improvements: Grants to local small
businesses to upgrade business signs or
minor façade improvements
$10,000 5 1 $1,967
2 Meeting Date: October 3, 2023 Agenda Item: 8C

CITY OF SAN CLEMENTE

CDBG PROGRAM
GRANT
FUNDED
AMOUNT

EXPECTED
NUMBER
ACTUAL
NUMBER
GRANT
FUNDS

EXPENDED
Public Services:
 Age Well Senior Svcs – In-home support
services
 Camino Health Ctr - Medical care for
uninsured
 Family Assistance Ministries – Food Bank
Homelessness Prevention Services
 Laura’s House - Domestic Violence
Services & Shelter
 Parentis Foundation
 City of San Clemente - Fun on the Run
$4,520
$9,035
$9,040
$9,040
$4,520
$8,520
30 2,650
1,941
216
25 120
18 2,448
2,050
137
26 316
$4,520
$9,035
$9,040
$9,040
$4,520
$8,520
CDBG Administration & Planning:
 Program oversight
 Fair Housing Counseling
$55,505
$4,065
NA
30 NA
57 $38,111
$4,065
TOTAL 2022-23 Grant Funded Amount $431,457 $668,505

1. During the reporting period, $90,000 was reallocated to Housing Rehabilitation from the Cabrillo Park Project.

2. A total of $925,018 in CDBG was allocated to the project over four years – a four-year total of $817,642 was spent on the project. Unspent funds will be reprogrammed.

Typically, some funding is not entirely spent on projects and activities. During the year, the City also receives repayments of past home rehabilitation loans. Unspent funds are carried over to the following fiscal year to help fund additional eligible activities or housing rehabilitation loans.

Additionally, during the FY 2022-23 reporting period, the City continued to implement activities to prevent, prepare for, or respond to local impacts of the COVID-19 pandemic. Under the CARES Act of 2020, HUD allocated the City $654,596 in CDBG-Coronavirus (CDBG-CV) funds in two funding rounds. In 2020, the City allocated CDBG-CV funds for services that assisted lowerincome San Clemente residents at risk of losing housing or utility services due to a COVID-19- related financial impact. Funds were also allocated to provide homeless outreach and engagement services. The latter services were critical to linking the homeless to COVID-19 testing, vaccinations, and other service and housing interventions. During the FY 2022-23 reporting period, 168 homeless individuals were assisted by the City’s Homeless Outreach Team, which CDBG-CV partially funded. Over three years, 1,797 San Clemente residents and 40 businesses have been helped with CDBG-CV funding. Table 2 summarizes expenditures and the number of residents served with CDBG-CV funds during FY 2022-23.

Initially, HUD required that 80 percent of CDBG-CV funds be spent within three years and 100 percent spent within six years; however, in April 2023, HUD issued a notice waiving the threeyear/80 percent expenditure threshold. The City expended 100 percent of CDBG-CV funding by June 30, 2023.
3 Meeting Date: October 3, 2023 Agenda Item: 8C

CITY OF SAN CLEMENTE
Table 2: CDBG-CV PROGRAM SUMMARY
FY 2022-23 CDBG-CV PROGRAM
(YEAR 3 OF GRANT)

GRANT FUNDED
AMOUNT
(MULTI-YR. GRANT)
NUMBER

ASSISTED
FY 22-23
GRANT
FUNDS

EXPENDED
(OVER 3 YRS.)
Public Services:
 City of San Clemente’s Community Outreach
Worker – COVID-19 Related Homeless
Outreach & Engagement Services $155,677 168 $155,677
Cumulative CDBG-CV Program
TOTAL CDBG-CV Funded Amount $654,596
1,797
Individuals
40 Businesses
$654,596
Council Options:
 Adopt Resolution No. 23-115, which will approve and adopt the 2022-23 Consolidated Annual Performance Evaluation Report (CAPER) for submittal to the U.S. Department of Housing and Urban Development.
 Modify and adopt Resolution No. 23-115.
 Continue the item with direction to staff to provide additional information.  Do not approve Resolution No. 23-115, which will result in the City being out of compliance with reporting obligations.

Environmental Review/Analysis:

Not a project pursuant to CEQA Guidelines Section 15378 (14 CCR 15378). The approval of the CAPER has no potential for resulting in either a direct or physical change in the environment or a reasonably foreseeable indirect physical change in the environment.

Recommended Action:

STAFF RECOMMENDS THAT the City Council adopt Resolution No. 23-115, which will approve and adopt the 2022-23 Consolidated Annual Performance Evaluation Report (CAPER) for submittal to the U.S. Department of Housing and Urban Development.

Attachments:

1. 2022-2023 CAPER

2. Resolution No. 23-115
Notification:

San Clemente Times
4 CITY OF SAN

CLEMENTE
2022-2023

CONSOLIDATED
ANNUAL

PERFORMANCE
& EVALUATION
REPORT
Draft September 3, 2023
ATTACHMENT 1
5 CAPER 2022-2023 i
OMB Control No: 2506-0117 (exp. 06/30/2018) Draft 9/3/23
CR-05 - Goals and Outcomes ................................................................................................................ 1 CR-10 - Racial and Ethnic composition of families assisted .................................................................... 6 CR-15 - Resources and Investments 91.520(a) ...................................................................................... 7 CR-20 - Affordable Housing 91.520(b)................................................................................................... 9 CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) ................................ 11 CR-30 - Public Housing 91.220(h); 91.320(j) ........................................................................................ 13 CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) ................................................................................. 14 CR-40 - Monitoring 91.220 and 91.230 ............................................................................................... 17 CR-45 - CDBG 91.520(c) ...................................................................................................................... 19 CR-58 – Section 3 ............................................................................................................................... 20

Attachment 1: PR03: CDBG & CDBG-CV Activity Summary Report (GPR) for Program Year 2022 Attachment 2: PR26: CDBG & CDBG-CV Financial Summary Reports 2022 Attachment 3: Map of San Clemente CDBG Target Areas
Attachment 4: Summary of Fair Housing Impediments & Actions to Address Impediments Attachment 5: Public Notice & Summary of Public Comments 6 CAPER 2022-2023 1
OMB Control No: 2506-0117 (exp. 06/30/2018) Draft 9/3/23 CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan.

91.520(a)
The City of San Clemente is a recipient of Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD). CDBG funds may be used for various activities, provided the primary beneficiaries meet HUD’s definition of a low- and moderate-income individual. To receive CDBG funds, the City is required to prepare a strategic plan that identifies housing and community needs, prioritizes needs, and identifies programs and goals to address priority needs.

This strategic plan is known as the Consolidated Plan. The current Consolidated Plan was approved by the City Council in May 2020 for the five years of Fiscal Year (FY) 2020-21 through FY 2024-25. On an annual basis, the City prepares an expenditure plan (the Annual Action Plan) that lists specific activities the City will carry out with CDBG funds that meet the housing and community needs identified in the Consolidated Plan. At the end of each fiscal year, the City is required to prepare an accomplishment report. This report is the Consolidated Annual Performance and Evaluation Report (CAPER). In addition to comparing planned versus actual accomplishments for the respective fiscal year, the CAPER tracks the City’s progress toward meeting the 5-year goals established in the Consolidated Plan.

The 2022-2023 CAPER summarizes the CDBG-funded activities undertaken by the City from July 1, 2022, through June 30, 2023 (FY 2022-23). FY 2022-23 is the third year of the five years covered by the current Consolidated Plan. Accomplishment highlights for the year include the following:
• Infrastructure and Facility Improvements: 4th year of funding for sidewalk improvements at the 100 and 200 Block of Avenida Cabrillo between El Camino Real and Calle Seville. Design and engineering were completed in January 2022, and construction began in March 2022. The contractor discovered buried concrete during excavation, delaying the project demo. Work was suspended in May 2022 due to project supply issues but resumed in June 2022. The project was completed in June 2023.
• Housing Rehabilitation: Six homeowners were assisted during the reporting period. • Public Social Services: Approximately 2,800 lower-income San Clemente residents were assisted during the reporting period.
• At-risk of Homelessness: Over 2,180 individuals were provided financial assistance and support services (e.g., case management, foodbank) to prevent homelessness. • Administration: CDBG funds were used to provide program oversight and coordination and fair housing services to 57 households
• The Orange County Housing Authority (OCHA) reports that it assisted 130 San Clemente households with a rental assistance voucher or certificate during the reporting period.

Pursuant to the CARES Act of 2020, HUD allocated the City $654,596 in CDBG-Coronavirus (CDBG-CV) funds. HUD requires that CDBG-CV funds be used to prevent, prepare for, or respond to local impacts of the Coronavirus pandemic. HUD requires that the City spend 80% of CDBG-CV funds in three years and 100% in six years; however, in April 2023, HUD waived the 80% expenditure requirement. 7 CAPER 2022-2023 2
OMB Control No: 2506-0117 (exp. 06/30/2018) Draft 9/3/23 During the FY 2022-23 reporting period, the City used CDBG-CV funds to provide homeless outreach and engagement services. These services were critical to linking the homeless to COVID-19 testing, vaccinations, and other service and housing interventions. During the FY 2022-23 reporting period, 168 individuals were assisted. The City has used 100% of CDBG-CV funding.

Detailed expenditure and accomplishment information for FY 2022-23 CDBG and CDBG-CV activities undertaken during the reporting period is provided in Attachment 1.

8 CAPER 2022-2023 3
Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Table 1 lists the goals, categories, funding sources and amounts,OMB Control No: 2506-0117 (exp. 06/30/2018) Draft 9/3/23 goal outcome indicators, and targets/actual outcomes/outputs and percentage completed for the five-year Consolidated Plan period and FY 2022-23 (Year 3 of the Consolidated Plan). Table 1 - Accomplishments – Program Year & Strategic Plan to Date Goal Category Source / Amount Indicator Unit of Measure Expected
5 Yr.

Strategic
Plan
Actual
5 Yr.

Strategic
Plan
Percent
Complete
5 Yr.

Expected
Program
FY 22-23
Actual
Program
FY 22-23
Percent
Complete
Program
FY 22-23
Administration and Planning
Administration
CDBG: $42,176 Other Other 300 158 52.67% 30 57 190.00%
Economic Opportunities
Non-Housing Community Development
CDBG: $1,967 Businesses assisted
Businesses Assisted
10 2 20.00% 6 1 16.67%
Homeless Continuum of Care 1
Homeless
CDBG: $18,080
Public service
activities other than Low/Moderate Income Housing Benefit Persons Assisted 1,065 3423 321.41% 2098 2153 102.62%
Homeless Continuum of Care 1
Homeless
Homeless Person Overnight Shelter
Persons Assisted
185 62 33.51% 30 22 73.33%
Homeless Continuum of Care 1
Homeless
Homelessness Prevention
Persons Assisted 1,250 35 2.80% 19 12 63.16%
Housing Preservation
Affordable Housing
CDBG: $185,054
Homeowner Housing Rehabilitated
Household Housing Unit
20 9 45.00% 3 6 200.00%
Housing Preservation
Affordable Housing
CDBG: $0
Rental Housing Rehabilitated
Household Housing Unit
2 0 0.00% 0 0 0.00%
9 CAPER 2022-2023 4
OMB Control No: 2506-0117 (exp. 06/30/2018) Draft 9/3/23 Goal Category Source / Amount Indicator Unit of Measure Expected
5 Yr.

Strategic
Plan
Actual
5 Yr.

Strategic
Plan
Percent
Complete
5 Yr.

Expected
Program
FY 22-23
Actual
Program
FY 22-23
Percent
Complete
Program
FY 22-23
Infrastructure and Facility Improvements
Non-Housing Community Development
CDBG: $394,633
Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit Persons Assisted 7,000 1,810 25.86% 0 1,810 NA 2
Public Social Services
Non-Homeless Special Needs Low & Moderateincome Households CDBG: $26,595
Public service activities other than Low/Moderate Income Housing Benefit Persons Assisted 12,500 7,789 62.31% 2,825 2,808 99.40%

1. "Source/Amount" represents the total CDBG funds utilized for all Homeless Continuum of Care activities.2. The reported accomplishment is for the Cabrillo Av Sidewalk project, initially funded in FY 19-20 (in the prior Consolidated Plan). 10 CAPER 2022-2023 5
OMB Control No: 2506-0117 (exp. 06/30/2018) Draft 9/3/23 Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified.

As summarized in Table 1, the City used CDBG funds to address the priority needs identified in the Consolidated Plan, including safety net programs for lower-income households:
• Camino Health Center provides reduced-cost medical and pediatric dental care services for lower-income households, including the uninsured and the homeless – 2,448 individuals were served during FY 2022-23.
• Family Assistance Ministries (FAM) provides housing and support services for households at risk of becoming homeless and those already homeless. FAM provided case management and food for 2,050 lower-income San Clemente residents, including 12 individuals who received rent or utility assistance.
• The Fair Housing Foundation (FHF) provides services to overcome impediments to accessing safe and decent housing. The FHF provided outreach, education, and enforcement services for tenants, landlords, and property managers - 57 households were served during FY 2022-23. • Fun on the Run, a City-sponsored program, provides after-school and summer recreation services for lower-income youth; 316 youths were assisted during the FY 2022-23 reporting period.
• Laura’s House provides various support services for domestic violence victims, including a 24- hour hotline, referrals, safe house planning, and transitional housing – 137 individuals were served during the reporting period, including 22 with transitional housing. • Parentis Foundation provides reading intervention tutoring for elementary-age children.

Parentis links local senior volunteer tutors with children not reading at grade level. A total of 26 San Clemente youths were assisted during the FY 2022-23 reporting period.

The City offered housing rehabilitation assistance to qualified homeowners and rental property owners.

The programs aim to preserve and improve the City’s existing housing stock. Improvements typically include installing new energy-efficient windows, termite treatment, new water heaters, and other housing health and safety improvements. During the reporting period, housing rehabilitation assistance was provided to six homeowners. As previously reported, OCHA provided rental assistance to 130 San Clemente renter households. Accomplishments for the CDBG grant are summarized in Attachment 1.

City Public Works staff completed sidewalk improvement to the 100 and 200 blocks of Avenida Cabrillo.

The project was initially funded in FY 2019-20. Design and engineering were completed in January 2022, and construction began in March 2022. The contractor discovered buried concrete during excavation, delaying the project demo. Work was suspended in May 2022 due to project supply issues but resumed in June 2022. The project was completed in June 2023.

With respect to CDBG-CV funding, the City utilized $63,558 to support homeless outreach and referral services - 168 individuals were assisted with CDBG-CV funds during the reporting period.

Accomplishments for the CDBG-CV grant are summarized in Attachment 1. 11 CAPER 2022-2023 6
OMB Control No: 2506-0117 (exp. 06/30/2018) Draft 9/3/23 CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted).

91.520(a)
Table 2 – Table of assistance to racial and ethnic populations by source of funds

CDBG CDBG-CV
White 4,233 158
Black or African American 90 7
Asian 95 1
American Indian or American Native 30 0
Native Hawaiian or Other Pacific Islander 30 1
Other * 517 1
Total 4,995 168
Hispanic 2,569 26
Not Hispanic 2,426 142
* By default, Table 2 excludes 147 multi-racial program beneficiaries in IDIS. IDIS also excludes CDBG-CV program beneficiaries Narrative
According to the U.S. Census Bureau, most San Clemente residents are racially White – 79.5% (2021 American Community Survey 5-Year Estimates). This data source also reports that 16.4% of the City’s population is Hispanic/Latino – the City’s largest minority population.

Based on Table 2, approximately 85% of program participants are White; 51% are reported to be ethnically Hispanic/Latino. A closer look at the accomplishment data from individual activities provides additional insight. A significant percentage of safety net program participants, such as medical care and youth recreation services, are lower-income Hispanic/Latino households. Accomplishment data provided by CDBG sub-recipients also indicates that over 89% of program beneficiaries are from extremely low-income households (i.e., a household with income less than 30% of the County median income). While data from the Consolidated Plan indicates no one San Clemente minority population is disproportionally experiencing a housing cost burden (i.e., households paying more than 30% of monthly income for housing), data from Table 2 and sub-recipients indicates that, in general, lower-income households may be economically unstable and seek services to help to stabilize their economic situation.

Performance data for CDBG-CV-funded activities are similar to data from CDBG-funded activities.

Approximately 94% of assisted residents are White, and 15.5% are Hispanic/Latino. Overall, 100.00% of assisted residents are extremely low-income.
12 CAPER 2022-2023 7
OMB Control No: 2506-0117 (exp. 06/30/2018) Draft 9/3/23 CR-15 - Resources and Investments 91.520(a)
Identify the resources made available
Table 3 - Resources Made Available
Source of Funds Source Resources Made
Available
Amount Expended
During Program Year
CDBG CDBG $431,457 $668,505
CDBG CDBG-CV* $654,596 $654,596
* Figures represent three-year cumulative “Available” and “Expended” funds.

Narrative
According to the City’s 2022-23 Annual Action Plan, the City anticipated utilizing $431,457 in CDBG program resources comprised of its 2022 CDBG Annual Allocation of $297,860, plus $133,597 in Prior Year Funds. The City did not anticipate receiving CDBG Program Income funds during the reporting period (i.e., Revolving Loan funds generated by the repayment of prior CDBG-funded housing rehabilitation loans). During the reporting period, the City received its 2022 CDBG grant of $297,860 and had access to $133,597 in Prior Year funds. Additionally, the City received $28,922 in program income.

As identified in Table 3, the City spent $668,505 in CDBG funds during the reporting period.

In 2020, the City received $654,596 in CDBG-CV funding in two rounds. The City expended $63,558 in CDBG-CV funds during the FY 2022-23 reporting period. Cumulatively, the City has spent all CDBG-CV funds. A detailed summary of CDBG and CDBG-CV expenditures is provided in Attachment 2 (PR26:

Financial Summary Reports).

Identify the geographic distribution and location of investments Table 4 – Identify the geographic distribution and location of investments Target Area
Planned
Percentage of
Allocation
Actual
Percentage of
Allocation
Narrative Description
CDBG Census Tracts 58 59 Census Tract Block Groups identified by HUD as eligible for CDBG-funded activities
Citywide 42 41 Citywide program or activity
Narrative
Table 4 indicates that most CDBG expenditures during the 2022-23 reporting period were used in CDBGeligible neighborhoods. All CDBG-CV funds were spent citywide. A list of the City’s CDBG-eligible areas is provided in Attachment 3.
13 CAPER 2022-2023 8
OMB Control No: 2506-0117 (exp. 06/30/2018) Draft 9/3/23 Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan.

The City of San Clemente made an effort to leverage CDBG funds to the greatest extent possible. During the reporting period, $120,300 in other funds were used to support activities consistent with Consolidated Plan goals:
• Cabrillo Av Sidewalk Improvements: $90,200 - Street Improvement Fund • Community Service Grants: $30,000 - American Recovery Plan Act There is no match requirement for the CDBG program.
14 CAPER 2022-2023 9
OMB Control No: 2506-0117 (exp. 06/30/2018) Draft 9/3/23 CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served.

Table 5 – Number of Households
One-Year Goal Actual
Number of Homeless households to be
provided affordable housing units 0 0
Number of Non-Homeless households to be
provided affordable housing units
3 6
Number of Special-Needs households to be
provided affordable housing units 0 0
Total 3 6
Table 6 – Number of Households Supported
One-Year Goal Actual
Number of households supported through
rental assistance 0 0
Number of households supported through
the production of new units 0 0
Number of households supported through
the rehab of existing units 3 6
Number of households supported through
the acquisition of existing units 0 0
Total 3 6
Discuss the difference between goals and outcomes and problems encountered in meeting these goals.

The City exceeded planned housing rehabilitation program goals for the 2022-23 reporting period. The 2022-2023 Annual Action Plan set a one-year goal to rehabilitate three owner-occupied housing units.

During the reporting period, program staff assisted with rehabilitating six owner-occupied units.

Discuss how these outcomes will impact future annual action plans.

During the FY 2016-17 report period, the City undertook a comprehensive re-writing of its housing rehabilitation program. The revised program policies and procedures were necessary to ensure program participant eligibility and proper underwriting (to protect the public’s investment), and to increase program participation. Program staff prepared new program information materials for dissemination in target neighborhoods, and program funding was increased. The result has been an unprecedented number of program applicants and the City expects this trend to continue. 15 CAPER 2022-2023 10
OMB Control No: 2506-0117 (exp. 06/30/2018) Draft 9/3/23 Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity.

Table 7 – Number of Households Served
Number of Households Served CDBG Actual HOME Actual *
Extremely Low-income 3 0
Low-income 3 0
Moderate-income 0 0
Total 6 0
* The City is not a participating jurisdiction in the HOME program.

Narrative Information
Table 7 provides information regarding the households that received housing rehabilitation assistance during FY 2022-23. As previously reported, OCHA provided 130 lower-income San Clemente households with rental assistance during the 2022-23 reporting period.

The City is not a recipient of HOME funds.
16 CAPER 2022-2023 11
OMB Control No: 2506-0117 (exp. 06/30/2018) Draft 9/3/23 CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through:

Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
No CDBG funds were allocated during the 2022-23 reporting period for homeless outreach; however, the City used CDBG-CV funds to provide street outreach services for persons experiencing homelessness. During the 2022-23 reporting period, the City’s Homeless Outreach staff assisted 168 homeless individuals. Street outreach and engagement services were enhanced to provide COVID-19- related information, referrals, and assistance (e.g., COVID-19 testing, vaccination, and housing referrals).

The Orange County Sheriff and regional homeless service providers such as Family Assistance Ministries (FAM) have also established outreach programs that engage homeless families. These efforts align with the regional Continuum of Care and its outreach and assessment strategy.

Addressing the emergency shelter and transitional housing needs of homeless persons During the 2022-23 reporting period, the City allocated CDBG funds to Laura’s House to provide emergency shelter, transitional housing, and support services for victims of domestic violence. Laura’s House provided transitional shelter to 22 individuals during the reporting period.

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs The City’s homeless strategy delineated in the Consolidated Plan calls for providing safety net services that help prevent individuals and families from becoming homeless. To this end, during the 2022-23 reporting period, CDBG funds were allocated to programs that assisted lower-income San Clemente households in maintaining shelter and meeting basic needs. Family Assistance Ministries (FAM) used CDBG funds to assist 12 lower-income San Clemente residents with financial assistance to prevent eviction or utility shut-offs. FAM also provided case management and food bank services to 2,038 lowerincome San Clemente residents. OCHA reports providing rental assistance to nine disabled homeless households with Continuum of Care Permanent Supportive Housing Certificates. Four formerly homeless veterans received Veterans Affairs Supportive Housing (VASH) housing vouchers, and eight households received Emergency Housing Vouchers to address a COVID-19 impact. 17 CAPER 2022-2023 12
OMB Control No: 2506-0117 (exp. 06/30/2018) Draft 9/3/23 Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
During the 2022-23 reporting period, no CDBG funding was allocated to fund permanent housing activities for homeless persons. However, as reported above, OCHA provided nine homeless households with Continuum of Care Permanent Supportive Housing Certificates, four homeless veterans received Veterans Affairs Supportive Housing (VASH), and eight San Clemente households received Emergency Housing Vouchers to address a COVID-19 impact.
18 CAPER 2022-2023 13
OMB Control No: 2506-0117 (exp. 06/30/2018) Draft 9/3/23 CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The City of San Clemente does not own or manage public housing.

Actions taken to encourage public housing residents to become more involved in management and participate in homeownership
Not applicable
Actions taken to provide assistance to troubled PHAs
Not applicable
19 CAPER 2022-2023 14
OMB Control No: 2506-0117 (exp. 06/30/2018) Draft 9/3/23 CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) The 2022-2023 Annual Action Plan indicates that the City would address barriers to affordable housing by considering the following actions:
• Housing Resources: Inclusionary Housing in-lieu fees are available to help nonprofit agencies purchase land or existing housing units to create long-term affordable housing opportunities. • Environmental Review: City staff is available to assist property owners and developers in navigating environmental review regulations to help reduce holding costs associated with the time needed to comply with environmental reviews.
• Planning and Development Fees: The City typically does not offer fee waivers; however, the City Council can approve a waiver, offer deferred or reduced fees, or supplement fees with public funds for affordable housing projects.
• Permit and Processing Procedures: For an affordable housing project, City staff is available to interact with project sponsors to help determine project feasibility and guide a developer through the entitlement process.
• Land Use Controls: In general, land use controls are necessary to protect public health, safety, and welfare and maintain the quality of life. The City has implemented reasonable controls that are appropriate for the community.
• Tax Policies: There is no local tax.

One affordable housing development project was initiated during the reporting period that accessed these policies. The Memorial Care Senior Housing & Medical Office project will contain 250 units - 20 units for very low-income senior households. The project received a density bonus and modified development standards for height and number of stories.

Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) The City recognizes that special needs populations face challenges due to low income and their unique conditions (e.g., a disability). These factors make such individuals more likely to become homeless and often require housing and supportive services. The City considers supportive services and housing for special needs populations a priority. Supportive services are also considered a high priority in the Continuum of Care of Orange County. During FY 2022-23, the City-funded public service agencies provided a social safety net to help at-risk households. Services included access to reduced health care for lower-income San Clemente residents. Other special needs services funded during the reporting period include counseling and safe housing for domestic violence victims. These services became increasingly crucial during the reporting period in response to the social and financial impacts of the COVID-19 virus on San Clemente residents.
20 CAPER 2022-2023 15
OMB Control No: 2506-0117 (exp. 06/30/2018) Draft 9/3/23 Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) The Residential Lead-Based Paint (LBP) Hazard Reduction Act of 1992 changed the federal approach to addressing LBP by emphasizing preventing childhood lead poisoning through housing-based approaches.

In response, the City includes lead-based paint hazard reduction as an eligible activity in its housing rehabilitation programs.

All application packets for the City’s housing rehabilitation program include a notice to educate residents about the health dangers of lead and encourage screening of children for elevated blood-lead levels. All existing units are screened for lead-based paint before using federal funds. Housing units identified as having lead-based paint hazards are treated so the lead-based paint hazards are abated per federal requirements. The City’s housing rehabilitation program is also designed to ensure safe work practices, as dictated by HUD, are implemented to address lead-paint hazards. One housing unit rehabilitated during FY 2022-23 was constructed after 1978; therefore, it is exempt from lead-based paint hazards compliance. The other units rehabilitated during the reporting period were exempt from Lead-based paint compliance.

Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) According to the U.S. Census Bureau, approximately 5.3% of San Clemente residents have incomes below the poverty level. This figure includes approximately 4.6% of City residents aged 65 and older and 2.7% of children under 18.[1] The Consolidated Plan and Annual Action Plan indicate that the City will support social services and housing activities for households below the poverty line in recognition that income enhancement services can help to increase household stability.

Recognizing that poverty-level households may need assistance, the City funded several activities to assist lower-income residents. For example, Camino Health Center, which provides reduced-cost medical and pediatric dental services for lower-income San Clemente residents, reports that approximately 83% of the program’s FY 2022-23 beneficiaries have extremely low incomes. As previously reported, approximately 95% of households assisted by Family Assistance Ministries with food, rent, and utility assistance are extremely low-income. It is evident from this data that CDBG and CDBG-CV resources were critical resources in the community and assisted many individuals living in or near poverty. [1.] POVERTY STATUS IN THE PAST 12 MONTHS, 2021 American Community Survey 5-Year Estimates, S1701.

Actions taken to develop institutional structure. 91.220(k); 91.320(j) During FY 2022-23, the City continued efforts to eliminate institutional gaps and coordinate programs within the community and regionally. For example, the City partnered with local nonprofits to deliver public services. City departments also worked together to evaluate projects funded in whole or in part with CDBG funds that address priority needs. The City assisted OCHA by participating in the Cities Advisory Committee – a quarterly meeting of cities and OCHA to discuss federal rental housing assistance and regional housing issues. On a regional basis, the City supported the Orange County Continuum of Care (CoC) as it prepared the County’s CoC Homeless Assistance grant application for HUD consideration. 21 CAPER 2022-2023 16
OMB Control No: 2506-0117 (exp. 06/30/2018) Draft 9/3/23 The City also supports the CoC’s efforts to develop the County’s plan to end chronic homelessness and the regional discharge plan.

Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j)
As indicated above, the City participated in regional coordination of services by participating in the quarterly Cities Advisory Committee held by OCHA to discuss federal rental housing assistance issues and as a member of the Orange County CoC Forum. Furthermore, through its CDBG and general fund grant programs, the City has coordinated the delivery of social services to the community that address various needs. The City has also established relationships with residential for-profit and nonprofit developers that may be prepared to respond to local affordable housing development opportunities.

Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) Consolidated Plan regulations require CDBG recipients to (1) examine and attempt to alleviate housing discrimination within their jurisdiction; (2) promote fair housing choice for all persons; (3) provide opportunities for all persons to reside in any given housing development, regardless of race, color, religion, sex, disability, familial status, or national origin; (4) promote housing that is accessible to and usable by persons with disabilities; and (5) comply with the non-discrimination requirements of the Fair Housing Act. HUD encourages jurisdictions to consult with one another and initiate metropolitan-wide fair housing planning. The Analysis of Impediments to Fair Housing Choice (AI) is the primary document for this purpose.

During the FY 2020-21 reporting period, the City participated as one of 20 jurisdictions in preparing the Orange County 2020-2024 Analysis of Impediments to Fair Housing (OC-AI). The OC-AI identified various actions that can be implemented over five years to address regional and local barriers to fair housing. The City contracts with the Fair Housing Foundation to provide fair housing outreach, education, and enforcement services and help the City address the impediments to fair housing identified in the OC-AI. A summary of AI-related actions is provided in Attachment 4. 22 CAPER 2022-2023 17
OMB Control No: 2506-0117 (exp. 06/30/2018) Draft 9/3/23 CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements
The City’s monitoring program has been designed to provide program staff with information to verify the accuracy of data supplied by sub-recipients, ensure that sub-recipients are carrying out individual activities as described in their contracts, and ensure that sub-recipients use appropriate accounting and record-keeping methods to manage CDBG funds. CDBG program policies help ensure sub-recipients receive training regarding CDBG grant management, CDBG program goals, and subrecipient obligations.

Due to the COVID-19 pandemic, training was not held during the FY 2022-23 reporting period; however, it is anticipated that this training will be held during FY 2023-24.

On-site monitoring of sub-recipients is conducted biennially unless program or administrative issues are identified or the grant recipient is new to CDBG. The City conducted on-site monitoring during the FY 2021-22 reporting period. In general, sub-recipients are complying with program requirements. Staff anticipates that sub-recipient monitoring will take place during FY 2023-24.

During the reporting period, program staff worked closely with City departments to ensure CDBG program regulations and other federal requirements were implemented. City departments and public service grant sub-recipients submit quarterly accomplishment reports. Subrecipients are also required to provide documentation to support CDBG reimbursement requests. Program staff conducts a desk monitoring of this information to ensure CDBG program compliance.

The City also made every effort to comply with CDBG and Consolidated Plan regulations. The City’s Citizen Participation Plan ensures that community input is considered before undertaking a substantial amendment or submitting an annual update to HUD. It also provides residents the opportunity to review and comment on annual performance. Construction, professional service, and subrecipient agreements have been prepared to ensure compliance with applicable federal regulations. Additionally, the City has implemented an open procurement process that encourages bidding from minority and women-owned businesses.
23 CAPER 2022-2023 18
OMB Control No: 2506-0117 (exp. 06/30/2018) Draft 9/3/23 Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports.

To encourage resident participation in the City’s CDBG program, the City published a notice in the San Clemente Times on September 14, 2023, announcing a 15-day public comment period and public hearing for the 2022-23 CAPER. The CAPER was available for public review on the City’s website (www.sanclemente.org/department-services/social-services/housing-services). An additional opportunity for public comments was availed at the October 3, 2023, San Clemente City Council meeting. A copy of this notice and a summary of written comments are provided in Attachment 5. 24 CAPER 2022-2023 19
OMB Control No: 2506-0117 (exp. 06/30/2018) Draft 9/3/23 CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences.

No Consolidated Plan or action plans were amended during the reporting period.

Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants?
No
[BEDI grantees] Describe accomplishments and program outcomes during the last year.

Not applicable
25 CAPER 2022-2023 20
OMB Control No: 2506-0117 (exp. 06/30/2018) Draft 9/3/23 CR-58 – Section 3
Identify the number of individuals assisted and the types of assistance provided Total Labor Hours CDBG HOME ESG HOPWA HTF
Total Number of Activities 1 NA NA NA NA
Total Labor Hours 1185
Total Section 3 Worker Hours 296
Total Targeted Section 3 Worker Hours 59
Table 5 – Total Labor Hours
Qualitative Efforts - Number of Activities by Program CDBG HOME ESG HOPWA HTF Outreach efforts to generate job applicants who are Public Housing Targeted Workers
Outreach efforts to generate job applicants who are Other Funding Targeted Workers.

Direct, on-the job training (including apprenticeships).

Indirect training such as arranging for, contracting for, or paying tuition for, off-site training.

Technical assistance to help Section 3 workers compete for jobs (e.g., resume assistance, coaching).

Outreach efforts to identify and secure bids from Section 3 business concerns.

Technical assistance to help Section 3 business concerns understand and bid on contracts.

Division of contracts into smaller jobs to facilitate participation by Section 3 business concerns.

Provided or connected residents with assistance in seeking employment including: drafting resumes,preparing for interviews, finding job opportunities, connecting residents to job placement services.

Held one or more job fairs.

Provided or connected residents with supportive services that can provide direct services or referrals.

Provided or connected residents with supportive services that provide one or more of the following: work readiness health screenings, interview clothing, uniforms, test fees, transportation.

Assisted residents with finding child care.

Assisted residents to apply for, or attend community college or a four year educational institution.

Assisted residents to apply for, or attend vocational/technical training.

Assisted residents to obtain financial literacy training and/or coaching.

Bonding assistance, guaranties, or other efforts to support viable bids from Section 3 business concerns.

Provided or connected residents with training on computer use or online technologies.

Promoting the use of a business registry designed to create opportunities for disadvantaged and small businesses.

Outreach, engagement, or referrals with the state one-stop system, as designed in Section 121(e)(2) of the Workforce Innovation and Opportunity Act.

Other.

Table 6 – Qualitative Efforts - Number of Activities by Program 26 CAPER 2022-2023 21
OMB Control No: 2506-0117 (exp. 06/30/2018) Draft 9/3/23 Narrative
One project was completed during the reporting period that was subject to Section 3 reporting during FY 2022-23. The contractor has certified that it met the minimum labor hours thresholds for Section 3 and Target Section 3 laborers.
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143 - Avenida Cabrillo Sidewalks
Project:IDIS Activity:
0010 - Capital Project: Avenida Cabrillo Sidewalks
PGM Year: 2019
Description:

Street Improvements (03K) Matrix Code:Create suitable living environmentsSustainability Objective:Outcome:

Open910 Calle Negocio Citywide San Clemente, CA 92673-6268 National Objective: LMA Status:Location:Installation of missing and replacement of deteriorated sidewalks. 11/04/2019
Activity to prevent, prepare for, and respond to Coronavirus:Initial Funding Date:

No
Financing
Fund Type Grant Year Grant Funded Amount Drawn In Program Year Drawn Thru Program Year CDBGTotal
ENTotal
20182019202020212022
B18MC060599B19MC060599B20MC060599B21MC060599B22MC060599 $236,514.61 $0.00 $236,514.61$227,918.00 $41,423.61 $227,918.00$276,271.00 $276,271.00 $276,271.00$150,178.47 $76,938.39 $76,938.39 $34,135.92 $0.00 $0.00
$925,018.00 $394,633.00 $817,642.00
Proposed Accomplishments
People (General) : 1,810Total Population in Service Area: 1,810Census Tract Percent Low / Mod: 77.90 Annual Accomplishments
Years Accomplishment Narrative # Benefitting201920202021 The 2019-20 CDBG funds were allocated to reconstruct sidewalks on the 100 and 200 Block of Avenida Cabrillo. The project design andspecifications for sidewalk improvements and ADA-compliant curb ramps were completed during the reporting period. Additional funding wasallocated for this project in FY 2020-21. Construction is scheduled to begin during the FY 20-21 reporting period.Year 2 of funding approved by the City Council on May 19, 2020 ($348,000).Additional CDBG funds were allocated to the project. Project engineering started in December 2019, with the goal to complete engineering byJune 2021; however, this work was delayed due to staffing and supply chain issues. Design and engineering were completed in January 2022and was let for bidding at the end of January 2022. The construction contract was awarded on February 15, 2022. Construction began in March2022 with excavation and demolition. During excavation, the contractor discovered buried concrete, which delayed the project demo. An existingretaining wall was demolished in late April 2022. Work was suspended on May 5, 2022 due to project supplies issues - CMU blocks - workresumed on June 1, 2022. It is anticipated that the project will take 3 months to complete.

Attachment 1
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Years Accomplishment Narrative # Benefitting2022 An additional $249,412 was allocated to the project via the FY 22-23 Annual Action Plan. The project was completed in April 2023. The project included reconstruction of an existing retaining wall and installation of sidewalk tiles that replicated the original tiles installed when the city wasbuilt in the 1930s were installed over two city blocks. The project is complete. $90,000 in unspent funds (2021 funds) was reallocated to the FY22-23 Housing Rehab program. An unspent balance of $107,376 ($73,240.08 2021 plus $34,135.92 in 2022 funds) will be reprogrammed.

Attachment 1
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157 - CV-Homelessness Mobile Street Outreach Services
Project:IDIS Activity:
0009 - CDBG-CV Homeless Services
PGM Year: 2020
Description:

Operating Costs of Homeless/AIDSPatients Programs (03T) Matrix Code:

Create suitable living environmentsAvailability/accessibility Objective:Outcome:

Completed 6/30/2023 12:00:00 AM940 Calle Negocio San Clemente, CA 92673-6279 National Objective: LMC
Status:Location:Funding for the Citys liaison to other service providers and mobile street outreach organizations to coordinate services and provide linkages to available resources for people andfamilies experiencing homelessness due to the COVID-19 pandemic 08/26/2021
Activity to prevent, prepare for, and respond to Coronavirus:Initial Funding Date:

Yes
Financing
Fund Type Grant Year Grant Funded Amount Drawn In Program Year Drawn Thru Program Year CDBGTotal
ENTotal
2020 B20MW060599 $155,677.00 $63,558.00 $155,677.00
$155,677.00 $63,558.00 $155,677.00
Proposed Accomplishments
People (General) : 10
Actual AccomplishmentsNumber assisted:

Person
Hispanic
0 00000000900
26 White:

Black/African American:Asian:American Indian/Alaskan Native:Native Hawaiian/Other Pacific Islander:American Indian/Alaskan Native & White:Asian White:Black/African American & White:American Indian/Alaskan Native & Black/African American:Other multi-racial:Asian/Pacific Islander:Hispanic:

Owner
Total Hispanic
0 00 00 00 00000000000000000
Renter
Total Hispanic
00 00
00000000000000000000
Total
Total Hispanic Total
158
10 1121000
12 0
000000000000
000000000000
Attachment 1
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35 Total: 0 0 0 0 0 0 185
Female-headed Households: 000Income Category:Extremely LowLow ModModerateNon Low ModerateTotalPercent Low/Mod Owner
00000
Renter
00000
Total
00000
Person
168
000
168
100.0%
Annual Accomplishments
Years Accomplishment Narrative # Benefitting202020212022 CDBG-CV funds were used to hire a case manager to conduct street outreach services. Outreach services were initiated during the 4th quarterof the FY 20-21 reporting period - 48 individuals experiencing homelessness, which is a vulnerable population for COVID-19 exposure andinfection, were assisted during the FY 20-21 reporting period. In addition to case management services program participants were providedreferrals to medical facilities and transportation to obtain COVID testing or the COVID vaccine.CDBG-CV funds were used to provide enhances homeless outreach and case management services with the goal to reduce the spread ofCOVID-19 among the city's homeless. Services provided include referrals, employment assistance, financial assistance, mental/health careservices, and food/hygiene assistance. Individuals are also provided PPE such as masks, hand sanitizer, paper towels and hand soap. Staffreports 108 individuals have been assisted during the FY 21-22 report period - program staff reports 54 "exited from the streets and are nolonger homeless." Enhanced outreach services include a complete COVID health screening for each client. Transportation assistance wasprovided to obtain COVID testing, vaccines or vaccine boosters. Additionally, personal protective equipment (PPE) consisting of masks, handsanitizer, paper towels and soap was distributed to local homeless. On 5-9-22 an additional $636 in CDBG-CV funds were allocated to thisactivity from Act #156 (Business Grants).In 2002, the City reallocated $43,653 in unspent CDBG-CV admin funds (Act #155) to continue homeless outreach services that includesservices to help prevent the spread of the COVID-19 virus among the City's homeless population. A total of 168 individuals were engagedduring the FY 22-23 report period. Homeless individuals are provided case management, referrals, and housing navigation services. All clientsreceive COVID screening including COVID testing. Resources were also used to purchase PPE for program staff and clients such asdisinfectant wipes, face masks, gloves, trash bags and hand sanitizer. The Activity is complete.

Attachment 1
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166 - Single-Family Housing Rehabilitation
Project:IDIS Activity:
0001 - Single-Family Housing Rehabilitation Program
PGM Year: 2022
Description:

Rehab; Single-Unit Residential (14A) Matrix Code:Provide decent affordable housingAffordability Objective:Outcome:

Completed 8/19/2023 3:34:26 PMAddress Suppressed
National Objective: LMH
Status:Location:CDBG funded housing rehabilitation loans or grants for eligible homeowners 11/30/2022
Activity to prevent, prepare for, and respond to Coronavirus:Initial Funding Date:

No
Financing
Fund Type Grant Year Grant Funded Amount Drawn In Program Year Drawn Thru Program Year CDBGTotal
ENRLTotal
20212022
B21MC060599B22MC060599
$90,000.00 $90,000.00 $90,000.00$66,132.00 $66,132.00 $66,132.00$28,922.00 $28,922.00 $28,922.00 $185,054.00 $185,054.00 $185,054.00
Proposed Accomplishments
Housing Units : 3
Actual AccomplishmentsNumber assisted:

Person
Hispanic
00000000000
White:Black/African American:Asian:American Indian/Alaskan Native:Native Hawaiian/Other Pacific Islander:American Indian/Alaskan Native & White:Asian White:Black/African American & White:American Indian/Alaskan Native & Black/African American:Other multi-racial:Asian/Pacific Islander:

Owner
Total Hispanic
6 00 00 00 000000000000000
Renter
Total Hispanic
00 00
000000000000000000
Total
Total Hispanic Total
00000000000
60000000000
00000000000
Attachment 1
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00 0
Hispanic:Total:
0060
000 0
0060 0
Female-headed Households: 40 4
Income Category:Extremely LowLow ModModerateNon Low ModerateTotalPercent Low/Mod Owner
33006
100.0%
Renter
00000
Total
33006
100.0%
Person
00000
Annual Accomplishments
Years Accomplishment Narrative # Benefitting2022 CDBG funds allocated to provide housing rehabilitation loans and grants to lower-income homeowners. A total of 6 homes were rehabilitated during the FY 22-23 report period. $90,000 in 2021 CDBG funds was reallocated to this activity from the Cabrillo Sidewalk Improvement project(Act #143). The activity is complete. An unspent balance of $1,668.00 (2022 funds) will be reprogrammed.

Attachment 1
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CDBG Activity Summary Report (GPR) for Program Year 2022

SAN CLEMENTE
Page: PR03 - SAN CLEMENTE 7 of 24
167 - Age Well Senior Services
Project:IDIS Activity:
0002 - Age Well Senior Services
PGM Year: 2022
Description:

Senior Services (05A) Matrix Code:Create suitable living environmentsAvailability/accessibility Objective:Outcome:

Completed 6/30/2023 12:00:00 AM910 Calle Negocio Citywide San Clemente, CA 92673-6268 National Objective: LMC Status:Location:Services for seniors
11/30/2022
Activity to prevent, prepare for, and respond to Coronavirus:Initial Funding Date:

No
Financing
Fund Type Grant Year Grant Funded Amount Drawn In Program Year Drawn Thru Program Year CDBGTotal
ENTotal
2022 B22MC060599 $4,520.00 $4,520.00 $4,520.00
$4,520.00 $4,520.00 $4,520.00
Proposed Accomplishments
People (General) : 30
Actual AccomplishmentsNumber assisted:

Person
Hispanic
0 800000000000
8 White:Black/African American:Asian:American Indian/Alaskan Native:Native Hawaiian/Other Pacific Islander:American Indian/Alaskan Native & White:Asian White:Black/African American & White:American Indian/Alaskan Native & Black/African American:Other multi-racial:Asian/Pacific Islander:Hispanic:Total:

Owner
Total Hispanic
0 00 0000
0 0 00000000000000000
Renter
Total Hispanic
000
00 00000000000000000000
0 Total
Total Hispanic Total
18 0000000000
000000000000
000000000000
0 0 18
Attachment 1
34 08-Sep-2023 U.S. Department of Housing and Urban Development 15:328
Date: Time: Page:

Office of Community Planning and Development
Integrated Disbursement and Information System
CDBG Activity Summary Report (GPR) for Program Year 2022

SAN CLEMENTE
Page: PR03 - SAN CLEMENTE 8 of 24
Female-headed Households: 00 0Income Category:Extremely LowLow ModModerateNon Low ModerateTotalPercent Low/Mod Owner
00000
Renter
00000
Total
00000
Person
15 300
18 100.0%
Annual Accomplishments
Years Accomplishment Narrative # Benefitting2022 CDBG funds to support case management and in-home support services for San Clemente seniors. A total of 18 individuals were assisted during the FY 22-23 report period. Services provided include assessments, access to durable medical equipment (i.e., walkers, wheelchairs,toilet seat raisers, shower chairs), and referrals to support services (i.e. meals on wheels and transportation services). The activity is complete.

Attachment 1
35 08-Sep-2023 U.S. Department of Housing and Urban Development 15:329
Date: Time: Page:

Office of Community Planning and Development
Integrated Disbursement and Information System
CDBG Activity Summary Report (GPR) for Program Year 2022

SAN CLEMENTE
Page: PR03 - SAN CLEMENTE 9 of 24
168 - Camino Health Center
Project:IDIS Activity:
0003 - Camino Health Center
PGM Year: 2022
Description:

Health Services (05M) Matrix Code:Create suitable living environmentsAffordability Objective:Outcome:

Completed 6/30/2023 12:00:00 AM1031 Avenida Pico San Clemente, CA 92673-6352 National Objective: LMC
Status:Location:Low cost medical and pediatric dental services for low- and moderate-income persons 11/30/2022
Activity to prevent, prepare for, and respond to Coronavirus:Initial Funding Date:

No
Financing
Fund Type Grant Year Grant Funded Amount Drawn In Program Year Drawn Thru Program Year CDBGTotal
ENTotal
2022 B22MC060599 $9,035.00 $9,035.00 $9,035.00
$9,035.00 $9,035.00 $9,035.00
Proposed Accomplishments
People (General) : 2,650
Actual AccomplishmentsNumber assisted:

Person
Hispanic
0 20
15 1300000
34 1,242
1,297
White:Black/African American:Asian:American Indian/Alaskan Native:Native Hawaiian/Other Pacific Islander:American Indian/Alaskan Native & White:Asian White:Black/African American & White:American Indian/Alaskan Native & Black/African American:Other multi-racial:Asian/Pacific Islander:Hispanic:Total:

Owner
Total Hispanic
0 00 0000
0 0 00000000000000000
Renter
Total Hispanic
000
00 00000000000000000000
0 Total
Total Hispanic Total
2,291
12542310
0000
58 0
000000000000
000000000000
0 0 2,448
Attachment 1
36 08-Sep-2023 U.S. Department of Housing and Urban Development 15:3210
Date: Time: Page:

Office of Community Planning and Development
Integrated Disbursement and Information System
CDBG Activity Summary Report (GPR) for Program Year 2022

SAN CLEMENTE
Page: PR03 - SAN CLEMENTE 10 of 24
Female-headed Households: 00 0Income Category:Extremely LowLow ModModerateNon Low ModerateTotalPercent Low/Mod Owner
00000
Renter
00000
Total
00000
Person
2,102
260
5729
2,448

98.8%
Annual Accomplishments
Years Accomplishment Narrative # Benefitting2022 CDBG funds to support local community health center serving lower-income San Clemente residents. Medical services provided include acute care, chronic disease management, well-child exams, cancer detection screenings and immunization. Dental services include exams, x-rays,cleaning, and fillings. A total of 2448 individuals were assisted during the FY 22-23 report period. The activity is complete.

Attachment 1
37 08-Sep-2023 U.S. Department of Housing and Urban Development 15:3211
Date: Time: Page:

Office of Community Planning and Development
Integrated Disbursement and Information System
CDBG Activity Summary Report (GPR) for Program Year 2022

SAN CLEMENTE
Page: PR03 - SAN CLEMENTE 11 of 24
169 - Family Assistance Ministries
Project:IDIS Activity:
0004 - Family Assistance Ministries
PGM Year: 2022
Description:

Operating Costs of Homeless/AIDSPatients Programs (03T) Matrix Code:

Create suitable living environmentsAvailability/accessibility Objective:Outcome:

Completed 6/30/2023 12:00:00 AM910 Calle Negocio Citywide San Clemente, CA 92673-6268 National Objective: LMC Status:Location:Housing assistance, support services, and case management for households that are at risk of homelessness and those that are homeless 11/30/2022
Activity to prevent, prepare for, and respond to Coronavirus:Initial Funding Date:

No
Financing
Fund Type Grant Year Grant Funded Amount Drawn In Program Year Drawn Thru Program Year CDBGTotal
ENTotal
2022 B22MC060599 $9,040.00 $9,040.00 $9,040.00
$9,040.00 $9,040.00 $9,040.00
Proposed Accomplishments
People (General) : 528
Actual AccomplishmentsNumber assisted:

Person
Hispanic
0 0007146100
656280
955
White:Black/African American:Asian:American Indian/Alaskan Native:Native Hawaiian/Other Pacific Islander:American Indian/Alaskan Native & White:Asian White:Black/African American & White:American Indian/Alaskan Native & Black/African American:Other multi-racial:Asian/Pacific Islander:Hispanic:Total:

Owner
Total Hispanic
0 00 0000
0 0 00000000000000000
Renter
Total Hispanic
000
00 00000000000000000000
0 Total
Total Hispanic Total
1,513
7435
7 19131016
5 358
0 000000000000
000000000000
0 0 2,050
Attachment 1
38 08-Sep-2023 U.S. Department of Housing and Urban Development 15:3212
Date: Time: Page:

Office of Community Planning and Development
Integrated Disbursement and Information System
CDBG Activity Summary Report (GPR) for Program Year 2022

SAN CLEMENTE
Page: PR03 - SAN CLEMENTE 12 of 24
Female-headed Households: 00 0Income Category:Extremely LowLow ModModerateNon Low ModerateTotalPercent Low/Mod Owner
00000
Renter
00000
Total
00000
Person
1,946
101
30 2,050
100.0%
Annual Accomplishments
Years Accomplishment Narrative # Benefitting2022 CDBG funds to support a continuum of housing and support services for lower-income San Clemente residents, residents at risk of homelessness, and those that are homeless. A total of 2050 San Clement residents were assisted during the FY 22-23 report period. Servicesprovided include case management, financial counseling, and foodbank assistance. 12 individuals also benefitted from utility assistance toprevent shut-off and from rental assistance to prevent eviction. The activity is complete.

Attachment 1
39 08-Sep-2023 U.S. Department of Housing and Urban Development 15:3213
Date: Time: Page:

Office of Community Planning and Development
Integrated Disbursement and Information System
CDBG Activity Summary Report (GPR) for Program Year 2022

SAN CLEMENTE
Page: PR03 - SAN CLEMENTE 13 of 24
170 - Fun On The Run
Project:IDIS Activity:
0005 - Fun On The Run
PGM Year: 2022
Description:

Youth Services (05D) Matrix Code:Create suitable living environmentsAvailability/accessibility Objective:Outcome:

Completed 6/30/2023 12:00:00 AM910 Calle Negocio Citywide San Clemente, CA 92673-6268 National Objective: LMC Status:Location:Youth recreation program
11/30/2022
Activity to prevent, prepare for, and respond to Coronavirus:Initial Funding Date:

No
Financing
Fund Type Grant Year Grant Funded Amount Drawn In Program Year Drawn Thru Program Year CDBGTotal
ENTotal
2022 B22MC060599 $8,520.00 $8,520.00 $8,520.00
$8,520.00 $8,520.00 $8,520.00
Proposed Accomplishments
People (General) : 120
Actual AccomplishmentsNumber assisted:

Person
Hispanic
0 00000000000
247
247
White:Black/African American:Asian:American Indian/Alaskan Native:Native Hawaiian/Other Pacific Islander:American Indian/Alaskan Native & White:Asian White:Black/African American & White:American Indian/Alaskan Native & Black/African American:Other multi-racial:Asian/Pacific Islander:Hispanic:Total:

Owner
Total Hispanic
0 00 0000
0 0 00000000000000000
Renter
Total Hispanic
000
00 00000000000000000000
0 Total
Total Hispanic Total
276
00010140
34 0
000000000000
000000000000
0 0 316
Attachment 1
40 08-Sep-2023 U.S. Department of Housing and Urban Development 15:3214
Date: Time: Page:

Office of Community Planning and Development
Integrated Disbursement and Information System
CDBG Activity Summary Report (GPR) for Program Year 2022

SAN CLEMENTE
Page: PR03 - SAN CLEMENTE 14 of 24
Female-headed Households: 00 0Income Category:Extremely LowLow ModModerateNon Low ModerateTotalPercent Low/Mod Owner
00000
Renter
00000
Total
00000
Person
262
50 40
316
100.0%
Annual Accomplishments
Years Accomplishment Narrative # Benefitting2022 CDBG funds to support recreation program for lower-income youths. A total of 316 individuals were assisted during the FY 22-23 report period.

Services provided include access to the OC Mobile Library, and supervised sports, crafts and STEM education. The Activity is complete.

Attachment 1
41 08-Sep-2023 U.S. Department of Housing and Urban Development 15:3215
Date: Time: Page:

Office of Community Planning and Development
Integrated Disbursement and Information System
CDBG Activity Summary Report (GPR) for Program Year 2022

SAN CLEMENTE
Page: PR03 - SAN CLEMENTE 15 of 24
171 - Laura's House
Project:IDIS Activity:
0006 - Laura's House
PGM Year: 2022
Description:

Services for victims of domesticviolence, dating violence, sexualassault or stalking (05G) Matrix Code:

Create suitable living environmentsAvailability/accessibility Objective:Outcome:

Completed 6/30/2023 12:00:00 AM910 Calle Negocio Citywide San Clemente, CA 92673-6268 National Objective: LMC Status:Location:Shelter, counseling, and support services for victims of domestic violence 11/30/2022
Activity to prevent, prepare for, and respond to Coronavirus:Initial Funding Date:

Person
Hispanic
0 00000020000
45 47
White:Black/African American:Asian:American Indian/Alaskan Native:Native Hawaiian/Other Pacific Islander:American Indian/Alaskan Native & White:Asian White:Black/African American & White:American Indian/Alaskan Native & Black/African American:Other multi-racial:Asian/Pacific Islander:Hispanic:Total:

Owner
Total Hispanic
0 00 0000
0 0 00000000000000000
Renter
Total Hispanic
000
00 00000000000000000000
0 Total
Total Hispanic Total
123
2300044010
000000000000
000000000000
0 0 137
Attachment 1
42 08-Sep-2023 U.S. Department of Housing and Urban Development 15:3216
Date: Time: Page:

Office of Community Planning and Development
Integrated Disbursement and Information System
CDBG Activity Summary Report (GPR) for Program Year 2022

SAN CLEMENTE
Page: PR03 - SAN CLEMENTE 16 of 24
Female-headed Households: 00 0Income Category:Extremely LowLow ModModerateNon Low ModerateTotalPercent Low/Mod Owner
00000
Renter
00000
Total
00000
Person
110
1710
0 137
100.0%
Annual Accomplishments
Years Accomplishment Narrative # Benefitting2022 CDBG funds to support services and housing for victims of domestic violence. A total of 137 individuals were assisted during the FY 22-23 report period. Services included 24-hour hotline, crisis intervention and safety planning; 22 individuals were provided transitional housing. TheActivity is complete.

Attachment 1
43 08-Sep-2023 U.S. Department of Housing and Urban Development 15:3217
Date: Time: Page:

Office of Community Planning and Development
Integrated Disbursement and Information System
CDBG Activity Summary Report (GPR) for Program Year 2022

SAN CLEMENTE
Page: PR03 - SAN CLEMENTE 17 of 24
172 - Parentis Health Foundation
Project:IDIS Activity:
0007 - Parentis Health Foundation
PGM Year: 2022
Description:

Youth Services (05D) Matrix Code:Create suitable living environmentsAvailability/accessibility Objective:Outcome:

Completed 6/30/2023 12:00:00 AM1304 Calle Valle Boys & Girls Club San Clemente, CA92672-3838 National Objective: LMC Status:Location:Children's literacy program that links students age 5 to 11 with a trained older adult tutor 11/30/2022
Activity to prevent, prepare for, and respond to Coronavirus:Initial Funding Date:

Person
Hispanic
0 501000000900
15 White:Black/African American:Asian:American Indian/Alaskan Native:Native Hawaiian/Other Pacific Islander:American Indian/Alaskan Native & White:Asian White:Black/African American & White:American Indian/Alaskan Native & Black/African American:Other multi-racial:Asian/Pacific Islander:Hispanic:Total:

Owner
Total Hispanic
0 00 0000
0 0 00000000000000000
Renter
Total Hispanic
000
00 00000000000000000000
0 Total
Total Hispanic Total
12 2300000090
000000000000
000000000000
0 0 26
Attachment 1
44 08-Sep-2023 U.S. Department of Housing and Urban Development 15:3218
Date: Time: Page:

Office of Community Planning and Development
Integrated Disbursement and Information System
CDBG Activity Summary Report (GPR) for Program Year 2022

SAN CLEMENTE
Page: PR03 - SAN CLEMENTE 18 of 24
Female-headed Households: 00 0Income Category:Extremely LowLow ModModerateNon Low ModerateTotalPercent Low/Mod Owner
00000
Renter
00000
Total
00000
Person
16 334
26 84.6%
Annual Accomplishments
Years Accomplishment Narrative # Benefitting2022 CDBG funds to support elementary-age student literacy program. The program links at risk students (grades First through Sixth) with a local senior volunteer tutor. The local Boys and Girls Club refers students to the program. A total of 26 individuals were assisted during the FY 22-23report period. During the year a literacy specialist consultant conducted reading evaluations of students referred to the program. Parentis staffrecruited and trained tutors. During subsequent quarters, students were provided in-person literacy intervention to help improve reading fluencyand accuracy. The activity is complete.

Attachment 1
45 08-Sep-2023 U.S. Department of Housing and Urban Development 15:3219
Date: Time: Page:

Office of Community Planning and Development
Integrated Disbursement and Information System
CDBG Activity Summary Report (GPR) for Program Year 2022

SAN CLEMENTE
Page: PR03 - SAN CLEMENTE 19 of 24
173 - Fair Housing Foundation
Project:IDIS Activity:
0008 - Fair Housing Foundation
PGM Year: 2022
Description:

Fair Housing Activities (subject to20% Admin Cap) (21D) Objective:Outcome:Matrix Code:

Completed 6/30/2023 12:00:00 AM ,
National Objective:

Status:Location:Fair housing outreach, education, and enforcement services to reduce and eliminate impediments to fair access to housing.A total of 57 households were assisted during the FY 22-23 report period.Six fair housing allegations were received (3 re: mental disability, 2 re: physical disability, and 1 re: national origin).Four allegations were resolved, however, 1 mental disability and 1 national origin cases were opened for further investigation.Primary Landlord-Tenant housing issues addressed during the year were related to habitability, rent increases, notices and evictions.With respect to education and outreach, Fair Housing workshops were offered via Zoom, hundreds of pieces of fair housing literature were distributed in addition to several social mediaposting.77% of assisted household were lower-income; 28% were ethnic or racial minorities.The activity is complete. 11/30/2022
Activity to prevent, prepare for, and respond to Coronavirus:Initial Funding Date:

No
Financing
Fund Type Grant Year Grant Funded Amount Drawn In Program Year Drawn Thru Program Year CDBGTotal
ENTotal
2022 B22MC060599 $4,065.00 $4,065.00 $4,065.00
$4,065.00 $4,065.00 $4,065.00
Proposed AccomplishmentsActual AccomplishmentsNumber assisted:

Person
Hispanic
White:Black/African American:Asian:American Indian/Alaskan Native:Native Hawaiian/Other Pacific Islander:American Indian/Alaskan Native & White:Asian White:Black/African American & White:American Indian/Alaskan Native & Black/African American:

Owner
Total Hispanic
Renter
Total Hispanic
Total
Total Hispanic Total
000000000
000000000
Attachment 1
46 08-Sep-2023 U.S. Department of Housing and Urban Development 15:3220
Date: Time: Page:

Office of Community Planning and Development
Integrated Disbursement and Information System
CDBG Activity Summary Report (GPR) for Program Year 2022

SAN CLEMENTE
Page: PR03 - SAN CLEMENTE 20 of 24
0 Other multi-racial:Asian/Pacific Islander:Hispanic:Total: 00 0 0 000
000
00 0
Female-headed Households: 0Income Category:Extremely LowLow ModModerateNon Low ModerateTotalPercent Low/Mod Owner
0 Renter
0 Total
00000
Person
0 Annual Accomplishments
No data returned for this view. This might be because the applied filter excludes all data.

Attachment 1
47 08-Sep-2023 U.S. Department of Housing and Urban Development 15:3221
Date: Time: Page:

Office of Community Planning and Development
Integrated Disbursement and Information System
CDBG Activity Summary Report (GPR) for Program Year 2022

SAN CLEMENTE
Page: PR03 - SAN CLEMENTE 21 of 24
174 - CDBG Program Administration
Project:IDIS Activity:
0009 - CDBG Program Administration
PGM Year: 2022
Description:

General Program Administration (21A)
Objective:Outcome:Matrix Code:

Open ,
National Objective:

Status:Location:CDBG program oversight and coordination.A total of $17,394.00 in unspent 2022 funds will be reprogrammed.The activity is complete. 11/30/2022
Activity to prevent, prepare for, and respond to Coronavirus:Initial Funding Date:

No
Financing
Fund Type Grant Year Grant Funded Amount Drawn In Program Year Drawn Thru Program Year CDBGTotal
ENTotal
2022 B22MC060599 $55,505.00 $38,111.00 $38,111.00
$55,505.00 $38,111.00 $38,111.00
Proposed AccomplishmentsActual AccomplishmentsNumber assisted:

Person
Hispanic
0 White:Black/African American:Asian:American Indian/Alaskan Native:Native Hawaiian/Other Pacific Islander:American Indian/Alaskan Native & White:Asian White:Black/African American & White:American Indian/Alaskan Native & Black/African American:Other multi-racial:Asian/Pacific Islander:Hispanic:Total:

Owner
Total Hispanic
00 Renter
Total Hispanic
00 Total
Total Hispanic Total
000000000000
000000000000
00 0
Attachment 1
48 08-Sep-2023 U.S. Department of Housing and Urban Development 15:3222
Date: Time: Page:

Office of Community Planning and Development
Integrated Disbursement and Information System
CDBG Activity Summary Report (GPR) for Program Year 2022

SAN CLEMENTE
Page: PR03 - SAN CLEMENTE 22 of 24
Female-headed Households: 0Income Category:Extremely LowLow ModModerateNon Low ModerateTotalPercent Low/Mod Owner
0 Renter
0 Total
00000
Person
0 Annual Accomplishments
No data returned for this view. This might be because the applied filter excludes all data.

Attachment 1
49 08-Sep-2023 U.S. Department of Housing and Urban Development 15:3223
Date: Time: Page:

Office of Community Planning and Development
Integrated Disbursement and Information System
CDBG Activity Summary Report (GPR) for Program Year 2022

SAN CLEMENTE
Page: PR03 - SAN CLEMENTE 23 of 24
175 - Business Sign and Facade Improvement Grants
Project:IDIS Activity:
0010 - Business Sign and Facade Improvement Grants
PGM Year: 2022
Description:

Rehab; Publicly or Privately-OwnedCommercial/Industrial (14E) Matrix Code:

Create economic opportunitiesAffordability
Objective:Outcome:

Completed 6/30/2023 12:00:00 AM910 Calle Negocio San Clemente, CA 92673-6268 National Objective: LMA
Status:Location:Grants to update or upgrade business signs or facades 11/30/2022
Activity to prevent, prepare for, and respond to Coronavirus:Initial Funding Date:

No
Financing
Fund Type Grant Year Grant Funded Amount Drawn In Program Year Drawn Thru Program Year CDBGTotal
ENTotal
2022 B22MC060599 $1,967.00 $1,967.00 $1,967.00
$1,967.00 $1,967.00 $1,967.00
Proposed Accomplishments
Businesses : 5Total Population in Service Area: 2,570Census Tract Percent Low / Mod: 76.65 Annual Accomplishments
Years Accomplishment Narrative # Benefitting2022 CDBG funds to support grants for small business to upgrade business signs or other minor exterior improvements to store fronts that serve the City's lower-income areas. One business was assisted during the FY 22-23 report period. A total of $8,033.00 in unspent funds (2022 funds) willbe reprogrammed. The activity is complete.

Attachment 1
50 08-Sep-2023 U.S. Department of Housing and Urban Development 15:3224
Date: Time: Page:

Office of Community Planning and Development
Integrated Disbursement and Information System
CDBG Activity Summary Report (GPR) for Program Year 2022

SAN CLEMENTE
Page: PR03 - SAN CLEMENTE 24 of 24
$1,371,961.00$1,247,191.00$732,063.00
Total Funded Amount:Total Drawn Thru Program Year:Total Drawn In Program Year:

Attachment 1
51 PR26 - CDBG Financial Summary Report
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:

TIME:

PAGE: 1
15:35
09-08-23
Program Year 2022

SAN CLEMENTE , CA
Metrics
Grantee
Program Year
PART I: SUMMARY OF CDBG RESOURCES
01 UNEXPENDED CDBG FUNDS AT END OF PREVIOUS PROGRAM YEAR 02 ENTITLEMENT GRANT
03 SURPLUS URBAN RENEWAL
04 SECTION 108 GUARANTEED LOAN FUNDS
05 CURRENT YEAR PROGRAM INCOME
05a CURRENT YEAR SECTION 108 PROGRAM INCOME (FOR SI TYPE) 06 FUNDS RETURNED TO THE LINE-OF-CREDIT
06a FUNDS RETURNED TO THE LOCAL CDBG ACCOUNT
07 ADJUSTMENT TO COMPUTE TOTAL AVAILABLE
08 TOTAL AVAILABLE (SUM, LINES 01-07)
PART II: SUMMARY OF CDBG EXPENDITURES
09 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION 10 ADJUSTMENT TO COMPUTE TOTAL AMOUNT SUBJECT TO LOW/MOD BENEFIT 11 AMOUNT SUBJECT TO LOW/MOD BENEFIT (LINE 09 + LINE 10) 12 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION
13 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS
14 ADJUSTMENT TO COMPUTE TOTAL EXPENDITURES
15 TOTAL EXPENDITURES (SUM, LINES 11-14)
16 UNEXPENDED BALANCE (LINE 08 - LINE 15)
PART III: LOWMOD BENEFIT THIS REPORTING PERIOD
17 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS
18 EXPENDED FOR LOW/MOD MULTI-UNIT HOUSING
19 DISBURSED FOR OTHER LOW/MOD ACTIVITIES
20 ADJUSTMENT TO COMPUTE TOTAL LOW/MOD CREDIT
21 TOTAL LOW/MOD CREDIT (SUM, LINES 17-20)
22 PERCENT LOW/MOD CREDIT (LINE 21/LINE 11)

LOW/MOD BENEFIT FOR MULTI-YEAR CERTIFICATIONS
23 PROGRAM YEARS(PY) COVERED IN CERTIFICATION
24 CUMULATIVE NET EXPENDITURES SUBJECT TO LOW/MOD BENEFIT CALCULATION 25 CUMULATIVE EXPENDITURES BENEFITING LOW/MOD PERSONS
26 PERCENT BENEFIT TO LOW/MOD PERSONS (LINE 25/LINE 24) PART IV: PUBLIC SERVICE (PS) CAP CALCULATIONS
27 DISBURSED IN IDIS FOR PUBLIC SERVICES
28 PS UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 29 PS UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 30 ADJUSTMENT TO COMPUTE TOTAL PS OBLIGATIONS
31 TOTAL PS OBLIGATIONS (LINE 27 + LINE 28 - LINE 29 + LINE 30) 32 ENTITLEMENT GRANT
33 PRIOR YEAR PROGRAM INCOME
34 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PS CAP
35 TOTAL SUBJECT TO PS CAP (SUM, LINES 32-34)
36 PERCENT FUNDS OBLIGATED FOR PS ACTIVITIES (LINE 31/LINE 35) PART V: PLANNING AND ADMINISTRATION (PA) CAP
37 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION
38 PA UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 39 PA UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 40 ADJUSTMENT TO COMPUTE TOTAL PA OBLIGATIONS
41 TOTAL PA OBLIGATIONS (LINE 37 + LINE 38 - LINE 39 +LINE 40) 42 ENTITLEMENT GRANT
43 CURRENT YEAR PROGRAM INCOME
44 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PA CAP
45 TOTAL SUBJECT TO PA CAP (SUM, LINES 42-44)
46 PERCENT FUNDS OBLIGATED FOR PA ACTIVITIES (LINE 41/LINE 45)

SAN CLEMENTE , CA
2,022.00
557,867.08
297,860.00

0.00 0.00
28,922.00

0.00 0.00

0.00 0.00
884,649.08
626,329.00

0.00 626,329.00
42,176.00

0.00 0.00
668,505.00
216,144.08

0.00 0.00
626,329.00

0.00 626,329.00
100.00%
PY: 2020 PY: 2021 PY: 2022
1,093,617.50
1,093,617.50
100.00%
44,675.00

0.00 0.00

0.00 44,675.00
297,860.00
7,508.67

0.00 305,368.67

14.63%
42,176.00

0.00 0.00

0.00 42,176.00
297,860.00
28,922.00

0.00 326,782.00

12.91%
Attachment 2 1 of 6
52 PR26 - CDBG Financial Summary Report
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:

TIME:

PAGE: 2
15:35
09-08-23
Program Year 2022

SAN CLEMENTE , CA
LINE 17 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 17 No data returned for this view. This might be because the applied filter excludes all data.

LINE 18 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 18 No data returned for this view. This might be because the applied filter excludes all data.

LINE 19 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 19 Plan
Year
IDIS
Project
IDIS
Activity
Voucher
Number Activity Name MatrixCode
National
Objective Drawn Amount
2019
2019
2019
2019
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
Total
10 10
10 10
4 4
2 2
2 2
5 5
7 7
7 6
6 6
6 3
3 3
3 1
1 1
1 10
143
143
143
143
169
169
167
167
167
167
170
170
172
172
172
171
171
171
171
168
168
168
168
166
166
166
166
175
6715038
6737877
6761591
6796456
6715038
6737877
6715038
6737877
6761591
6796456
6715038
6796456
6737877
6761591
6796456
6715038
6737877
6761591
6796456
6715038
6737877
6761591
6796456
6715038
6737877
6761591
6796456
6737877
Avenida Cabrillo Sidewalks
Avenida Cabrillo Sidewalks
Avenida Cabrillo Sidewalks
Avenida Cabrillo Sidewalks
Family Assistance Ministries
Family Assistance Ministries
Age Well Senior Services
Age Well Senior Services
Age Well Senior Services
Age Well Senior Services
Fun On The Run
Fun On The Run
Parentis Health Foundation
Parentis Health Foundation
Parentis Health Foundation
Laura's House
Laura's House
Laura's House
Laura's House
Camino Health Center
Camino Health Center
Camino Health Center
Camino Health Center
Single-Family Housing Rehabilitation
Single-Family Housing Rehabilitation
Single-Family Housing Rehabilitation
Single-Family Housing Rehabilitation
Business Sign and Facade Improvement Grants
03K
03K
03K
03K
03K
03T
03T
03T
05A
05A
05A
05A
05A
05D
05D
05D
05D
05D
05D
05G
05G
05G
05G
05G
05M
05M
05M
05M
05M
14A
14A
14A
14A
14A
14E
14E
LMA
LMA
LMA
LMA
Matrix Code
LMC
LMC
Matrix Code
LMC
LMC
LMC
LMC
Matrix Code
LMC
LMC
LMC
LMC
LMC
Matrix Code
LMC
LMC
LMC
LMC
Matrix Code
LMC
LMC
LMC
LMC
Matrix Code
LMH
LMH
LMH
LMH
Matrix Code
LMA
Matrix Code
$251,715.00
$98,677.00
$43,041.00
$1,200.00
$394,633.00
$2,960.00
$6,080.00
$9,040.00
$1,130.00
$1,130.00
$1,130.00
$1,130.00
$4,520.00
$2,024.00
$6,496.00
$1,500.00
$1,400.00
$1,620.00
$13,040.00
$2,248.00
$2,280.00
$3,308.00
$1,204.00
$9,040.00
$2,258.00
$2,259.00
$2,259.00
$2,259.00
$9,035.00
$30,759.00
$3,144.00
$7,285.00
$143,866.00
$185,054.00
$1,967.00
$1,967.00
$626,329.00
LINE 27 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 27 Plan
Year
IDIS
Project
IDIS
Activity
Voucher
Number
Activity to
prevent,
prepare for,
and respond
to
Coronavirus
Activity Name Grant Number Fund
Type
Matrix
Code
National
Objective
Drawn Amount
2022
2022
2022
4 4
2 169
169
167
6715038
6737877
6715038
No
No
No
Family Assistance Ministries
Family Assistance Ministries
Age Well Senior Services
B22MC060599
B22MC060599
B22MC060599
EN
EN
EN
03T
03T
03T
05A
LMC
LMC
Matrix Code
LMC
$2,960.00
$6,080.00
$9,040.00
$1,130.00 Attachment 2 2 of 6
53 PR26 - CDBG Financial Summary Report
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:

TIME:

PAGE: 3
15:35
09-08-23
Program Year 2022

SAN CLEMENTE , CA
Plan
Year
IDIS
Project
IDIS
Activity
Voucher
Number
Activity to
prevent,
prepare for,
and respond
to
Coronavirus
Activity Name Grant Number Fund
Type
Matrix
Code
National
Objective
Drawn Amount
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
Total
2 2
2 5
5 7
7 7
6 6
6 6
3 3
3 3
167
167
167
170
170
172
172
172
171
171
171
171
168
168
168
168
6737877
6761591
6796456
6715038
6796456
6737877
6761591
6796456
6715038
6737877
6761591
6796456
6715038
6737877
6761591
6796456
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
Age Well Senior Services
Age Well Senior Services
Age Well Senior Services
Fun On The Run
Fun On The Run
Parentis Health Foundation
Parentis Health Foundation
Parentis Health Foundation
Laura's House
Laura's House
Laura's House
Laura's House
Camino Health Center
Camino Health Center
Camino Health Center
Camino Health Center
Activity to prevent, prepare for, and respond to Coronavirus B22MC060599
B22MC060599
B22MC060599
B22MC060599
B22MC060599
B22MC060599
B22MC060599
B22MC060599
B22MC060599
B22MC060599
B22MC060599
B22MC060599
B22MC060599
B22MC060599
B22MC060599
B22MC060599
EN
EN
EN
EN
EN
EN
EN
EN
EN
EN
EN
EN
EN
EN
EN
EN
05A
05A
05A
05A
05D
05D
05D
05D
05D
05D
05G
05G
05G
05G
05G
05M
05M
05M
05M
05M
LMC
LMC
LMC
Matrix Code
LMC
LMC
LMC
LMC
LMC
Matrix Code
LMC
LMC
LMC
LMC
Matrix Code
LMC
LMC
LMC
LMC
Matrix Code
$1,130.00
$1,130.00
$1,130.00
$4,520.00
$2,024.00
$6,496.00
$1,500.00
$1,400.00
$1,620.00
$13,040.00
$2,248.00
$2,280.00
$3,308.00
$1,204.00
$9,040.00
$2,258.00
$2,259.00
$2,259.00
$2,259.00
$9,035.00
$44,675.00
$44,675.00
LINE 37 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 37 Plan
Year
IDIS
Project
IDIS
Activity
Voucher
Number Activity Name MatrixCode
National
Objective Drawn Amount
2022
2022
2022
2022
2022
2022
2022
2022
Total
9 9
9 9
8 8
8 8
174
174
174
174
173
173
173
173
6715038
6737877
6761591
6796456
6715038
6737877
6761591
6796456
CDBG Program Administration
CDBG Program Administration
CDBG Program Administration
CDBG Program Administration
Fair Housing Foundation
Fair Housing Foundation
Fair Housing Foundation
Fair Housing Foundation
21A
21A
21A
21A
21A
21D
21D
21D
21D
21D
Matrix Code
Matrix Code
$13,030.00
$8,918.00
$6,230.00
$9,933.00
$38,111.00
$994.00
$1,002.00
$1,118.00
$951.00
$4,065.00
$42,176.00
Attachment 2 3 of 6
54 PR26 - CDBG-CV Financial Summary Report
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:

TIME:

PAGE: 1
15:38
09-08-23

SAN CLEMENTE , CA
Metrics
New Grantee (CV)
PART I: SUMMARY OF CDBG-CV RESOURCES
01 CDBG-CV GRANT
02 FUNDS RETURNED TO THE LINE-OF-CREDIT
03 FUNDS RETURNED TO THE LOCAL CDBG ACCOUNT
04 TOTAL CDBG-CV FUNDS AWARDED
PART II: SUMMARY OF CDBG-CV EXPENDITURES
05 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION 06 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION
07 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS
08 TOTAL EXPENDITURES (SUM, LINES 05 - 07)
09 UNEXPENDED BALANCE (LINE 04 - LINE8 )
PART III: LOWMOD BENEFIT FOR THE CDBG-CV GRANT
10 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS
11 EXPENDED FOR LOW/MOD MULTI-UNIT HOUSING
12 DISBURSED FOR OTHER LOW/MOD ACTIVITIES
13 TOTAL LOW/MOD CREDIT (SUM, LINES 10 - 12)
14 AMOUNT SUBJECT TO LOW/MOD BENEFIT (LINE 05)
15 PERCENT LOW/MOD CREDIT (LINE 13/LINE 14)
PART IV: PUBLIC SERVICE (PS) CALCULATIONS
16 DISBURSED IN IDIS FOR PUBLIC SERVICES
17 CDBG-CV GRANT
18 PERCENT OF FUNDS DISBURSED FOR PS ACTIVITIES (LINE 16/LINE 17) PART V: PLANNING AND ADMINISTRATION (PA) CAP
19 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION
20 CDBG-CV GRANT
21 PERCENT OF FUNDS DISBURSED FOR PA ACTIVITIES (LINE 19/LINE 20)

SAN CLEMENTE , C
654,596.00

0.00 0.00
654,596.00
628,871.00
25,725.00

0.00 654,596.00

0.00 0.00

0.00 628,871.00
628,871.00
628,871.00
100.00%
335,871.00
654,596.00

51.31%
25,725.00
654,596.00

3.93%
Attachment 2 4 of 6
55 PR26 - CDBG-CV Financial Summary Report
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:

TIME:

PAGE: 2
15:38
09-08-23

SAN CLEMENTE , CA
LINE 10 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 10 No data returned for this view. This might be because the applied filter excludes all data.

LINE 11 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 11 No data returned for this view. This might be because the applied filter excludes all data.

LINE 12 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 12 Plan Year IDIS Project IDIS
Activity
Voucher
Number Activity Name MatrixCode
National
Objective Drawn Amount
2020
Total
8 9
11 151
152
153
154
157
156
6447667
6480669
6535737
6480669
6535737
6447667
6480669
6480669
6535737
6626742
6535737
6594230
6626742
6667282
6715038
6796456
6535737
CV-Age Well Senior Services
CV-Age Well Senior Services
CV-Age Well Senior Services
CV-Camino Health Center
CV-Camino Health Center
CV-City Net
CV-City Net
CV-Family Assistance Ministries
CV-Family Assistance Ministries
CV-Family Assistance Ministries
CV-Homelessness Mobile Street Outreach Services
CV-Homelessness Mobile Street Outreach Services
CV-Homelessness Mobile Street Outreach Services
CV-Homelessness Mobile Street Outreach Services
CV-Homelessness Mobile Street Outreach Services
CV-Homelessness Mobile Street Outreach Services
CDBG-CV - Small Business Grants
05A
05A
05A
05M
05M
03T
03T
05W
05W
05W
03T
03T
03T
03T
03T
03T
18A
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMJ
$10,000.00
$10,000.00
$20,000.00
$15,003.00
$18,535.00
$46,478.00
$20,178.00
$16,510.00
$5,245.00
$18,245.00
$7,093.00
$47,695.00
$19,501.00
$17,830.00
$32,548.00
$31,010.00
$293,000.00
$628,871.00
LINE 16 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 16 Plan Year IDIS Project IDIS
Activity
Voucher
Number Activity Name MatrixCode
National
Objective Drawn Amount
2020 8
9 151
152
153
154
157
6447667
6480669
6535737
6480669
6535737
6447667
6480669
6480669
6535737
6626742
6535737
6594230
6626742
6667282
CV-Age Well Senior Services
CV-Age Well Senior Services
CV-Age Well Senior Services
CV-Camino Health Center
CV-Camino Health Center
CV-City Net
CV-City Net
CV-Family Assistance Ministries
CV-Family Assistance Ministries
CV-Family Assistance Ministries
CV-Homelessness Mobile Street Outreach Services
CV-Homelessness Mobile Street Outreach Services
CV-Homelessness Mobile Street Outreach Services
CV-Homelessness Mobile Street Outreach Services
05A
05A
05A
05M
05M
03T
03T
05W
05W
05W
03T
03T
03T
03T
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
$10,000.00
$10,000.00
$20,000.00
$15,003.00
$18,535.00
$46,478.00
$20,178.00
$16,510.00
$5,245.00
$18,245.00
$7,093.00
$47,695.00
$19,501.00
$17,830.00 Attachment 2 5 of 6
56 PR26 - CDBG-CV Financial Summary Report
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:

TIME:

PAGE: 3
15:38
09-08-23

SAN CLEMENTE , CA
Plan Year IDIS Project IDIS
Activity
Voucher
Number Activity Name MatrixCode
National
Objective Drawn Amount
2020
Total
9 157 6715038
6796456
CV-Homelessness Mobile Street Outreach Services
CV-Homelessness Mobile Street Outreach Services
03T
03T
LMC
LMC
$32,548.00
$31,010.00
$335,871.00
LINE 19 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 19 Plan Year IDIS Project IDIS
Activity
Voucher
Number Activity Name MatrixCode
National
Objective Drawn Amount
2020
Total
10 155 6480669
6535737
6594230
6626742
6667282
CDBG-CV Administration
CDBG-CV Administration
CDBG-CV Administration
CDBG-CV Administration
CDBG-CV Administration
21A
21A
21A
21A
21A
$16,084.00
$7,136.00
$813.00
$1,140.00
$552.00
$25,725.00
Attachment 2 6 of 6
57 CITY OF SAN CLEMENTE CDBG ELIGIBLE AREA MAP
Attachment 3 1 of 1
58 he:1f!COCH-,
Qz,13 CAL!P~; e2c12 ""°'vreo
s.,,,.0f<ot•,iu1,
eoch
..
c:,..-" h,~d.•10,. ·~ 0,i.c,/r,. c,,.

Ca'l"pll•-,fltto,.
,.,.,,.~,co,uen~
LEGEND
Census Place D Census Tract
Water Area - Railroad
D Block Group D CDBG Area
City of San Clemente Analysis of Impediments to Fair Housing Summary 1 of 2
Attachment 4
PROPOSED AI GOALS AND STRATEGIES FY 2022-2023 ACCOMPLISHMENTS 1) In collaboration with the OCHA:
a) Attend quarterly Orange County Housing Authority (OCHA) Housing Advisory Committee to enhance the exchange ofinformation regarding the availability, procedures, andpolicies related to the Housing Assistance Voucher programand regional housing issues. b) Support OCHA's affirmative fair marketing plan and deconcentration policies by providing five-year and annual PHA plan certifications.
c) In coordination with OCHA and fair housing services provider, conduct landlord education campaign to educate propertyowners about State law prohibiting discrimination based onhousehold income. a) City staff will attend online meetings.b) The City provided the PHA Plan certifications to OCHA staff upon request.c) California law expanded “source of income” protections to individuals who use housing rent assistance (e.g., Housing Choice Voucher) effective January 2020. The Fair HousingFoundation (FHF) is prepared to receive and address these types of complaints. FHFreceived no allegations from San Clemente residents during the FY 22-23 reportingperiod related to the source of income. 2) Through the City's fair housing contractor:
a) Provide fair housing education and information to apartment managers and homeowner associations on why denial ofreasonable modifications/accommodations is unlawful. b) Conduct multi-faceted fair housing outreach to tenants, landlords, property owners, realtors, and propertymanagement companies. Methods of outreach may includeworkshops, informational booths, presentations tocommunity groups, and distribution of multi-lingual fairhousing literature. c) Provide general fair housing counseling and referral services to address tenant-landlord issues, investigate allegations offair housing discrimination, and take appropriate actions toconciliate cases or refer to appropriate authorities. d) Include testing/audits within the scope of work with fair housing provider.
a) The FHF received 1 inquiry regarding reasonable accommodation from a San Clemente resident during the reporting period. The inquiry was successfully resolved – thereasonable accommodation was granted. b) Due to the regional nature of FHF’s services, most training sessions for tenants and rental property owners/managers were conducted online. Regionally, 56 fair housing workshops, staff training, and tester training were held during the reporting period. All activities were available to San Clemente residents, landlords, and property managers.

Additionally, the FHF distributed over 2,000 pieces of fair housing literature throughout San Clemente during the reporting period.
c) The FHF assisted 57 unduplicated San Clemente households by addressing various housing issues, disputes, and inquiries. The primary issues addressed during the reporting period included habitability, notices, and rent increases. Most cases wereresolved through education and counseling. During the reporting period, the FHFreceived 6 allegations of fair housing law violations from San Clemente residents – 3allegations were related to mental disability, 2 related to a physical disability, and 1related to national origin. 4 allegations were resolved through counseling; however, 1case regarding mental disability and 1 case regarding national origin was opened for further investigation. A resolution is pending regarding national origin. The allegation of 59 City of San Clemente Analysis of Impediments to Fair Housing Summary 2 of 2
Attachment 4
PROPOSED AI GOALS AND STRATEGIES FY 2022-2023 ACCOMPLISHMENTS e) Regularly consult with the City's fair housing contractor on potential strategies for affirmatively furthering fair housing on an ongoing basis. mental disability investigation sustained the allegation; the complaint was resolved through conciliation. d) FHF conducts its audits based on the most common protected classes. During FY 22-23, audits focused on national origin and limited English proficiency discrimination –1 audit was conducted in San Clemente. e) On an annual basis, City staff discuss fair housing programming strategies with the FHF regarding education and enforcement activity.
3) Support local eviction prevention strategies to reduce the number of homeless individuals and families (homelessness prevention services). The City used CDBG and CDBG-CV funds to support services to prevent the loss of housing due to COVID-19.
4) Prepare a new Housing Element that is compliant with all current State laws and is certified by the California Department of Housing and Community Development (HCD). The City Council adopted the Housing Element on September 20, 2022, and HCD certified it on October 12, 2022.
5) Update zoning ordinance to comply with current State law. The City revised its Accessory Dwelling Unit (ADU) code to comply with current State law in FY 21-22.
6) Offer a variety of housing opportunities to enhance mobility among residents of all races and ethnicities by facilitating affordable housing throughout the community through 1) flexible development standards; 2) density bonuses; and 3) other zoning tools The City provides affordable housing project incentives for income-eligible households.

The City reviews projects according to density bonus regulations, implements the Affordable Housing Overlay Zone that allows affordable housing projects in nonresidential zones and sites in the Housing Element inventory, implements the Inclusionary Housing Program, and explores HCD’s website to identify a funding source for affordable housing, and meets annually with housing organizations. In FY 22-23, the City approved the development of 250 units, including 20 units for very low-income residents. The project benefitted from a density bonus. 7) Review the type and effectiveness of current affordable housing development incentives and amend/augment as may be necessary to increase the production of affordable housing units. The City completed the evaluation and update of its Inclusionary Housing Program, establishing a new streamlined methodology to determine inclusionary in-lieu fees and preferences for the in-lieu fees and allocation during FY 20-21. The City updated the Housing Element and implementation programs for the 2021- 2029 cycle that include ongoing evaluation of incentives that may increase the production of affordable during FY 21-22. 60 Publish: 9/14/2023

NOTICE OF PUBLIC COMMENT PERIOD AND PUBLIC MEETING

NOTICE IS HEREBY GIVEN THAT A PUBLIC MEETING WILL BE HELD BY THE CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA ON THE PROPOSED SUBMISSION OF THE 2022-2023 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT AND COMMENCEMENT OF THE FIFTEEN (15) DAY COMMENT PERIOD 9/14/23 – 10/2/2023
Community Development Block Grant – the Consolidated Annual Performance Report for 2022-2023 NOTICE IS HEREBY GIVEN that the City of San Clemente City Council will hold a public meeting and a public comment period regarding the 2022-2023 Consolidated Annual Performance and Evaluation Report (CAPER) for the Community Development Block Grant (CDBG).

The City of San Clemente is a recipient of Community Development Block Grant (CDBG) funds, awarded to the City by the U. S. Department of Housing and Urban Development (HUD). In order to receive CDBG funds, the City is required to prepare a multi-year strategic plan known as the Consolidated Plan. At the beginning of each year, the City also prepares a one-year expenditure plan outlining the planned use of CDBG funds. At the conclusion of the fiscal year, the City must prepare a year-end performance report known as the Consolidated Annual Performance and Evaluation Report (CAPER).

During Fiscal Year 2022-2023, the City of San Clemente also received and allocated Community Development Block Grant-Coronavirus (CDBG-CV) funds from HUD. CDBG-CV funds were awarded to the City pursuant to the CARES Act of 2020, to prevent, prepare for, or respond to the local impacts of the COVID-19 pandemic.

The 2022-2023 CAPER covers the period of July 1, 2022, through June 30, 2023, and provides a summary of activities undertaken with CDBG and CDBG-CV funds during the reporting period.

Notice is hereby given that an initial environmental assessment for the above item was processed and completed in accordance with the California Environmental Quality Act (CEQA). Staff determined that the above item is not a project pursuant to State CEQA Guidelines, section 15378 (b) (2) and (4). 15-Day Public Comment Period
In compliance with program regulations, the draft CAPER must be available for a 15-day public review and comment period. Accordingly, the 15-day public comment period will begin September 14, 2023, and will end at noon, October 2, 2023. The draft report will be available for public inspection during regular business hours at City Hall, located at 910 Calle Negocio, and the City’s website at https://www.sanclemente.org/departments-services/housing-and-social-services. Written comments should be directed to Janet Batchelor, Management Analyst, at [email protected] or (949) 361-6105 on or before noon on October 2, 2023.
2022-23 CAPER Public Meeting
A public meeting is scheduled before the City Council of the City of San Clemente on October 3, 2023, at 6:00 p.m., regarding the 2022-23 Consolidated Annual Performance and Evaluation Report (CAPER) for Attachment 5 1 of 3 61
the Community Development Block Grant (CDBG). If you challenge this item in court, you may be limited to raising only those issues you or someone else raised at the public meeting described in this notice, or in written correspondence delivered to the City of San Clemente at, or prior to, the public meeting.

To allow staff adequate time to confirm software compatibility, individuals wishing to utilize electronic visual aids to supplement their oral presentations at the meeting, must submit the electronic files to the City Clerk by no later than 12:00 p.m. on the day of the meeting. Only compatible electronic formats will be permitted to be used on City audio/visual computer equipment. Staff makes no guarantee that such material will be compatible but will use its best efforts to accommodate the request.

NOTICE IS FURTHER GIVEN that in addition to the comment period, interested parties will be afforded an opportunity to provide comments on the 2022-2023 CAPER at the City of San Clemente City Council meeting on October 3, 2023, at 6:00 p.m. in the Council Chambers, located at 910 Calle Negocio, 2nd Floor, San Clemente, CA. All interested persons are invited to attend said meeting, or to submit written communication, to express their opinion for or against the 2022-2023 CAPER.

Laura Campagnolo
Legislative Administrator

Attachment 5 2 of 3 62

SUMMARY OF PUBLIC COMMENTS
15-DAY COMMENT PERIOD
TBD

CITY COUNCIL MEETING
TBD
Attachment 5 3 of 3 63
ATTACHMENT 2
RESOLUTION NO. 23-115

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SAN CLEMENTE, CALIFORNIA, APPROVING AND
ADOPTING THE 2022-2023 CONSOLIDATED ANNUAL

PERFORMANCE EVALUATION REPORT (CAPER) FOR
SUBMITTAL TO THE U. S. DEPARTMENT OF HOUSING

AND URBAN DEVELOPMENT
WHEREAS, the City received $297,860 in Community Development Block Grant (CDBG) funds in Fiscal Year 2022-23 from the U.S. Department of Housing and Urban Development (HUD). In addition, the City received $133,597 in prior year uncommitted funds and $28,922 in program income (i.e., housing rehabilitation loan repayments). Additionally, in 2020, the City received $654,596 in Community Development Block Grant-Coronavirus (CDBG-CV) funds. These funds were authorized under the CARES Act of 2020; and WHEREAS, to continue receiving CDBG funds, the City Council must approve the Consolidated Annual Performance Report (CAPER), which summarizes program expenditures and accomplishments for Fiscal Year 2022-23; and WHEREAS, the City must submit the CAPER to HUD within 90 days after the end of the fiscal year; and
WHEREAS, the required 15-day notice period to allow the public to submit comments in writing on the CAPER was provided and residents were also given the opportunity to provide comments at the October 3, 2023 City Council meeting; and WHEREAS, the City Council considered any and all comments submitted by the public on the CAPER.

NOW, THEREFORE, the City Council of the City of San Clemente does hereby resolve as follows:

Section 1. That the above recitations are true and correct and incorporated herein.

Section 2. That the 2022-23 Consolidated Annual Performance Evaluation Report (CAPER) is adopted and approved as submitted to City Council on October 3, 2023.

Section 3. That staff is authorized and directed to submit the 2022-23 Consolidated Annual Performance Evaluation Report (CAPER) to the U.S. Department of Housing and Urban Development.

Section 4. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED AND ADOPTED this _____ day of ____________________, 2023. 64 Resolution No. 23-115 Page 2
ATTEST:
___________________________ __________________________
City Clerk of the City of Mayor of the City of San
San Clemente, California Clemente, California

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §

CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 23-115 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, _________, by the following vote:

AYES:

NOES:

ABSENT:

AGENDA REPORT

CITY OF SAN CLEMENTE

CITY COUNCIL MEETING

CITY OF SAN CLEMENTE
Meeting Date: October 3, 2023 Agenda Item: 10A
Department: City Clerk
Prepared By Laura Campagnolo, City Clerk
Subject:

INTRODUCTION (FIRST READING) OF CODE AMENDMENT TO CHANGE THE ARTS AND

CULTURE COMMITTEE FROM FIVE TO SEVEN MEMBERS AND UPDATING THE DUTIES OF

THE BEACHES, PARKS AND RECREATION COMMISSION
Fiscal Impact:

Fiscal impact is minor. With the dissolution of the Citizens Amphitheater Committee, five stipends were removed and with the increase in membership of the Arts and Culture Committee by two, there will be a net decrease of three commission/committee stipends.

Summary:

At its meeting of September 14, 2023, Council directed Staff to dissolve the Citizens Amphitheater Committee and transition those duties to the newly created Arts and Culture Committee. As part of that transition, Council requested the Arts and Culture Committee be increased from five to seven members.

Additionally, with the establishment of the Coastal Advisory Committee, some of the Beaches, Parks and Recreation Commission duties will be carried over to the Coastal Advisory Committee.

The proposed Ordinance, provided as Attachment 1 to this agenda report, provides for all of the changes directed by Council, with redlines indicating where changes were made.

Below is a summary of the changes, as reflected in the Exhibits attached to the proposed Ordinance:

Exhibit A
Beaches, Parks and Recreation Commission
 References made to the Beaches, Parks and Recreation Commission duties which relate to coastal issues, including ocean and beach quality have been removed. Coastal issues will fall under the Coastal Advisory Committee.

Exhibit B
Arts and Culture Committee
 Increase the number of Arts and Culture Committee members from five to seven.  Include analysis of an amphitheater in the function of the Arts and Culture Committee. 1 Meeting Date: October 3, 2023 Agenda Item: 10A

CITY OF SAN CLEMENTE
Council Options:
 Introduce the Ordinance and conduct the first reading (by title only).  Amend the Ordinance, introduce the amended Ordinance and conduct the first reading.  Direct Staff to return to Council with additional information.  Take no action.

Environmental Review/Analysis:

This is not a “project” under the California Environmental Quality Act.

Recommended Actions:

Staff Recommendation
Introduce and conduct a first reading of Ordinance No. 1761 entitled AN ORDINANCE OF THE

CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA, AMENDING CHAPTER

2.28 OF THE MUNICIPAL CODE OF THE CITY OF SAN CLEMENTE, RELATING TO THE BEACHES, PARKS AND RECREATION COMMISSION AND CHAPTER 2.45 RELATING TO THE ARTS AND CULTURE COMMITTEE.
..end
Attachment:

1. Proposed Ordinance No. 1761
Notification:

None.
2 Attachment 1
ORDINANCE NO. 1761

AN ORDINANCE OF THE CITY COUNCIL OF THE

CITY OF SAN CLEMENTE, CALIFORNIA,
AMENDING CHAPTER 2.28 OF THE MUNICIPAL

CODE OF THE CITY OF SAN CLEMENTE,

RELATING TO THE BEACHES, PARKS AND
RECREATION COMMISSION AND CHAPTER 2.45

RELATING TO THE ARTS AND CULTURE

COMMITTEE
WHEREAS, at its meeting of September 14, 2023, the San Clemente City Council expressed the desire to change the Arts and Culture Committee from five to seven members and to update the responsibilities of the Committee to include feasibility of an amphitheater; and
WHEREAS, with the establishment of the Coastal Advisory Committee, changes to the Beaches, Parks and Recreation Commission duties need to be made; and WHEREAS, these changes require amendments and additions to the San Clemente Municipal Code (SCMC); and
WHEREAS, the City Council introduced and conducted a first reading of the ordinance at its regular meeting of October 3, 2023 and considered any public input provided at that time; and
WHEREAS, updating the SCMC is in the City’s and public’s best interest.

NOW, THEREFORE, the City Council of the City of San Clemente, California, hereby ordains as follows:

Section 1: Chapter 2.28 of the SCMC, relating to the Beaches, Parks and Recreation Commission, is hereby modified to read in its entirety as set forth in Exhibit A attached hereto and incorporated fully herein (underlines are additions and strikethroughs are deletions).

Section 2: Chapter 2.45, relating to the creation of an Arts and Culture Committee, is hereby is hereby modified to read in its entirety as set forth in Exhibit B attached hereto and incorporated fully herein (underlines are additions and strikethroughs are deletions).

Section 3: If any section, subsection, subdivision, paragraph, sentence, clause or phrase added by this Ordinance, or any part thereof, is for any reason held to be unconstitutional or invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof 3 Ordinance No. 1761 Page 2
irrespective of the fact that any one or more subsections, subdivisions, paragraphs, sentences, clauses or phrases are declared unconstitutional, invalid or ineffective.

Section 4. This Ordinance shall become effective on November 16, 2023.

Section 5. Upon this Ordinance becoming effective, all previous Ordinances and Resolutions that are inconsistent herewith are hereby repealed to the extent of such inconsistency.

Section 6. The City Clerk shall certify to the adoption of this ordinance and cause it, or a summary thereof, to be published once within fifteen (15) days of adoption in a newspaper of general circulation printed and published within the City of San Clemente, and shall post a certified copy of this ordinance, including the vote for and against the same, in the Office of the City Clerk in accordance with California Government Code Section 36933.

APPROVED AND ADOPTED this _____day of _________________, ________.

ATTEST:
_______________________________ ___________________________ City Clerk of the City of Mayor of the City of
San Clemente, California San Clemente, California
4 Ordinance No. 1761 Page 3

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.

CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, hereby certify that Ordinance No. 1761, having been regularly introduced at the meeting of _______________________, was again introduced, the reading in full thereof unanimously waived, and duly passed and adopted at a regular meeting of the City Council held on the _____day of _____________, _______, and said ordinance was adopted by the following vote:

AYES:

NOES:

ABSENT:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of ______________________, ________.
__________________________
CITY CLERK of the City of
San Clemente, California
Approved as to Form:
__________________________
Elizabeth A. Mitchell, City Attorney
5 Ordinance No. 1761 Page 4

EXHIBIT A
CHAPTER 2.28 - BEACHES, PARKS AND RECREATION COMMISSION

2.28.010 - Establishment of the Beaches, Parks and Recreation Commission; composition; appointment of members.

There is established a Beaches, Parks and Recreation Commission which shall consist of seven San Clemente citizens appointed by the City Council.

2.28.020 Function.

The Beaches, Parks and Recreation Commission's functions and duties are to:

A. Act in an advisory capacity to the City Council in all matters pertaining to parks, beaches, recreation and parkways,
B. Provide feedback on projects to be considered during the annual budget for parks, beaches, recreation and parkways during the preparation of the annual budget and make recommendations with respect thereto to the City Council and the City Manager;
C. Assist in the planning of parks and support the coordination of recreation programs for the public, promote and stimulate public interests therein, and to that end solicit, to the fullest extent possible, the cooperation of all public and private agencies interested therein;
D. Evaluate and review park development plans of the City; E. Develop an annual work plan with specific goals and objectives for the coming year. The work plan, with recommendations, shall be submitted to the City Council no later than October 1 of each year. The plan shall be submitted in written form for approval at a City Council meeting. Any amendments to the work plan shall require Council approval;
F. Limit meetings to three hours unless otherwise approved by a majority vote of the Commission plus the concurrence of the primary staff support to the Commission; and
G. Perform such other duties as may be prescribed by the City Council. (Prior code § 2A-3.7)

2.28.030 Beaches, Parks and Recreation Commission—Term of office.

The terms of office of members of the Beaches, Parks and Recreation Commission shall be for two years from July 1st to June 30th of the second following year, and with such terms staggered so that four Commissioners are appointed in even-numbered years and three Commissioners are appointed in odd-numbered years. Annually, at the first meeting after the newly appointed Commission members assume office in July, the Commission shall select a chair and vice-chair from among its members, No less than 60 days prior to the expiration of terms, the City Clerk shall notify the City Council of the 6 Ordinance No. 1761 Page 5
forthcoming vacancies and the City Council shall make the necessary appointments prior to the expiration of the terms. In the event the City Council does not make the necessary appointments prior to the expiration of the terms, existing members with expiring terms shall continue to serve as Beaches, Parks and Recreation Commissioners until successors are appointed by the City Council and assume office. (Ord. 1178 § 1 (part), 1996: prior code § 2A-3.2)

2.28.040 Meetings—Attendance.

The Beaches, Parks and Recreation Commission shall hold meetings bi-monthly (every two months) in accordance with the rules of procedure to be enacted and recorded in a book of official proceedings. The location, dates, time and organization of Beaches, Parks and Recreation Commission meetings shall be established by resolution of the Beaches, Parks and Recreation Commission. Any member of the Beaches, Parks and Recreation Commission who is absent from two consecutive regular meetings of the Beaches, Parks and Recreation Commission, without furnishing to the City Clerk a certificate of illness from a duly practicing physician, or without the authorization of the Beaches, Parks and Recreation Commission to be absent from two consecutive regular meetings for good cause, shall, as a result, surrender his or her office on the Beaches, Parks and Recreation Commission and the office shall be considered vacant.
(Prior code § 2A-3.3)

2.28.050 Filling of vacancies—Removal of members.

Any vacancy occurring in the office of a member of the Beaches, Parks and Recreation Commission shall be filled in the same manner as the original appointment, and a successor shall hold office for the unexpired portion of the term of his or her predecessor. Each member of the Beaches, Parks and Recreation Commission shall serve at the pleasure of the City Council and may be removed from office with or without cause during his or her term in office by a majority vote of all members of the City Council.
(Prior code § 2A-3.4)

2.28.060 Voting power of members.

The members of the Beaches, Parks and Recreation Commission shall each have one vote on any matter pending before the commission.
(Prior code § 2A-3.5)

2.28.070 Commission subject to state law, etc.

The Beaches, Parks and Recreation Commission shall be subject to the rules and regulations regarding the conduct of meetings under state and city law and to the provisions of this Code and any other ordinance of the City. (Prior code § 2A-3.6)
7 Ordinance No. 1761 Page 6

EXHIBIT B
Chapter 2.45 ARTS & CULTURE COMMITTEE

2.45.010 Establishment of the Arts & Culture Committee; composition; appointment of members.

There is established an Arts and Culture Committee which shall consist of seven San Clemente citizens appointed by the City Council and shall be actively involved in the arts.

2.45.020 Function.

The Arts and Culture Committee’s functions and duties are to:

A. Act in an advisory capacity to the City Council in all matters pertaining to the arts and cultural program including the feasibility of an amphitheater in San Clemente, developing and making recommendations on arts acquisition and proposals for art works for public buildings and public spaces; B. Recommend rules and regulations necessary for the administration, preservation, and perpetuation of fine arts, performing arts, and aesthetic aspects of the community and make recommendations with respect thereto to the City Council and the City Manager;
C. Elevate arts and cultural events and programming in San Clemente by providing direction and support for continued development and presentation of a variety of arts in the city; foster the inclusion of arts and cultural aspects in local events;
D. Evaluate and review arts and culture plans of the City; E. Develop an annual work plan with specific goals and objectives for the coming year. The work plan, with recommendations, shall be submitted to the City Council no later than October 1 of each year. The plan shall be submitted in written form for approval at a City Council meeting. Any amendments to the work plan shall require Council approval;
F. Limit meetings to three hours unless otherwise approved by a majority vote of the Commission plus the concurrence of the primary staff support to the Commission.

G. Perform such other duties as may be prescribed by the City Council.

2.45.030 Arts and Culture Committee —Term of office.

The terms of office of members of the Arts and Culture Committee shall be for two years from July 1st to June 30th of the second following year, and with such terms staggered so that three Committee members are appointed in even-numbered years and two Committee members are appointed in odd-numbered years. Annually, at the 8 Created: 2023-05-08 13:20:20 [EST]
(Supp. No. 59, Update 1)

Page 7 of 8 ends

San Clemente City CouncilOctober 3, 2023

San Clemente City Council
October 3, 2023