AGENDA REPORT
CITY OF SAN CLEMENTE
City Council Meeting
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
Meeting Date: 6/6/2023 Agenda Item: 7G
Department: Public Works
Prepared By Belgin Cuhadaroglu, Associate Civil Engineer Subject:
ACCEPTANCE AND NOTICE OF COMPLETION FOR THE COMPLETED REPAIR WORK FOR
THE T-STREET PEDESTRIAN OVERPASS CONCRETE REHABILITATION BY SKYLINE SERVICES, INC., AND CONTRACT AWARD TO HARBOR COATING AND RESTORATION FOR
THE REMAINDER OF THE REPAIR WORK FOR THE T-STREET PEDESTRIAN OVERPASS CONCRETE REHABILITATION, CIP PROJECT NO. 23804
Summary:
At the time of the initial contract award, the marine structural engineer’s estimate for the amount of concrete repairs needed for the T-Street Pedestrian Overpass was estimated at approximately 13.2 cubic feet. Due to unforeseen concrete deterioration discovered during construction and caused by severe marine environment conditions, the initial scope of work for the project was insufficient to complete the needed repairs and necessitated an increase in the square footage of the repairs and corresponding construction costs over the originally approved 20% contingency. Because of this issue, the original scope was completed and staff re-bid the remaining extra work (which is essentially more of the same kind of repairs). Before the Council tonight is approval of a Notice of Competition (Attachment 2) for the original contract with Skyline Services, Inc. (Skyline) for the completed work; and approval of a new construction contract (Attachment 3) with Harbor Coating & Restoration, Inc. (Harbor Coating) in an amount not to exceed $64,650, for the remainder of the repair work needed on the T-Street Pedestrian Overpass Concrete Rehabilitation Project to ensure that it is safe.
Background:
On September 28, 2022, the City retained Duncan Engineering, a marine structural engineering consultant, to provide an assessment with recommendations for immediate/short term repairs needed to the overpass. Based on Duncan Engineering’s original recommendations as to the scope of work needed, on October 18, 2022, City Council awarded a construction contract to Skyline in the amount of $53,522 with a contingency of $10,600 for the T-Street Pedestrian Overpass Concrete Rehabilitation (Attachment 4), for a total not to exceed amount of $79,122. This project consisted of addressing localized concrete spalls to prevent falling debris. During construction, additional concrete spalls and deteriorated reinforcement steel were identified that needed to be repaired immediately.
Skyline offered a change order for the identified additional work in the amount of $34,500, which exceeded the originally approved 20% contingency of $10,600. Because of this issue, staff bid out the remaining work.
Staff prepared a bid package based on estimates for the remainder of the work outside the scope of the original project and requested informal bids from the six contractors who originally bid the project.
On May 5, 2023, two bids were received from Harbor Coating of Orange, California and Skyline in the respective amounts of $41,000 and $63,100 for Base Bid Items. The lowest responsive bidder CITY OF SAN CLEMENTE Page 1 of 3 Printed on 6/1/2023
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ATTACHMENT 4
Meeting Date: 6/6/2023 Agenda Item: 7G
the respective amounts of $41,000 and $63,100 for Base Bid Items. The lowest responsive bidder was Harbor Coating at $41,000. Based on the low base bid and the alternate bid item (consisting of additional concrete demolition and repair for $10,000), the estimated construction cost is as follows:
Construction Administration, Management & Inspection $ 6,000 Construction Contract 51,000
Project Contingency (10%) 7,650
Total Estimated Construction Cost $64,650
Construction administration and management will be performed by City staff and inspection services will be provided separately by a structural engineer. The project contingency will only be used if additional unforeseen issues arise during the construction work.
As required by the City policy and state law, the Contractor will be required to provide performance and payment bonds simultaneously with execution of the construction contract (Attachment 4).
Project plans and specifications are on file in the City Clerk’s office.
Council Options:
· Adopt Resolution No. 23-35, which would (a) accept the completed repair work for the T-Street Pedestrian Overpass Concrete Rehabilitation from Skyline Services, Inc., and (b) authorize the City Manager to execute a new contract with Harbor Coating & Restoration, Inc. providing for the constructions of the remainder of the repair work for the T-Street Overpass Concrete Rehabilitation in an amount of $51,000, plus a 10% Project contingency of $7,650. · Adopt Resolution No. 23-35 with modifications.
· Do not adopt Resolution No. 23-35.
· Continue the item with direction to provide additional information.
Fiscal Impact:
Yes. The cost of the completed repair work by Skyline Services, Inc. of $64,037.50 and the estimated total construction cost for the remaining repair work of $64,650 are within the approved project budget of $195,000 from the General Fund, CIP Project No. 23804.
Environmental Review/Analysis:
In connection with the original contract award, staff previously determined that this project is categorically exempt from the California Environmental Quality Act (CEQA) under Class 2 (Replacement or Reconstruction, 14 CCR section 15302) of the State CEQA Guidelines.
Recommended Actions:
Staff Recommendation
Adopt Resolution No. 23-35, which will:
1. Accept the completed portion of the work performed for the T-Street Pedestrian Overpass Concrete Rehabilitation, CIP Project No. 23804, from Skyline Services, Inc.;
2. Authorize the Public Works Director/City Engineer to execute and record the Notice of CITY OF SAN CLEMENTE Page 2 of 3 Printed on 6/1/2023
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Meeting Date: 6/6/2023 Agenda Item: 7G
2. Authorize the Public Works Director/City Engineer to execute and record the Notice of Completion for the completed portion of the work completed by Skyline Services, Inc. for the T -Street Pedestrian Overpass Concrete Rehabilitation, CIP Project No. 23804.
3. Authorize the City Clerk to release the Payment Bond 35 days from the recordation of the Notice of Completion upon verification with the Engineering Division that no liens have been levied against the Contractor, Skyline Services, Inc.; and,
4. Authorize the City Manager to execute, Contract No. C23-26, by and between the City of San Clemente and Harbor Coating & Restoration, Inc., providing for the construction of the remainder of the work for the T-Street Overpass Concrete Rehabilitation, in an amount of $51,000, plus a 10% Project contingency of $7,650.
Attachment:
1. Location Map
2. Notice of Completion
3. Construction Contract with Harbor Coating & Restoration, Inc., without attachments
4. Staff Report (22-104) dated October 18, 2022
5. Resolution 23-35
Notification:
None.
CITY OF SAN CLEMENTE Page 3 of 3 Printed on 6/1/2023
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