San Clemente City Council
January 16, 2024


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It-•---- TRENCH WIDTH PLUS 24" MIN. ------i
2• A.C. CAP COLD MILL COLD MILL ANO PAVE--~
2• MIN. A.C CAP
!WIES..
::l w Ii: z ~o
~N
w
z
2 w
D..
ii:
.. . '
~ -- ..
~ -.. ·.·:··.· . ' •, .·
MATCH EXISTING A.C.

BASE COURSE PLUS 1 •
_: : :· •• :· '• ·: . ~ . . .. . ·•·:
·.:· .: .,: .:· . . ·{ •. ,, • .. ·: ··
12• MIN.
(lYP.)
---SAW CUT EXIST. P\IMT. AND

APPLY HEAVY ASPHALT TACK
COAT ON SAW CUT F'ACE .
....._ __ AGGREGATE BASE.

SEE NOTE 7 BELOW.

BEDDING MATERIALS SHALL BE SAND, OR

NATIVE F'REE-DRAJNING GRANULAR MATERIAL

HAVING A SANO EQUIVALENT OF' NOT LESS
THAN 30, ANO PER SECTION 306-6 BEDDING
' OF' STANDARD SPECIFlCATIONS AND SECTION
02223 OF' PROJECT SPECIFlCATIONS.
(•) DRAWING NOT TO SCALE

1. ALL TRENCHING AND BACl<FlLL SHALL BE DONE IN ACCORDANCE WITH SECTION 306, STANDARD SPECIFlCATIONS, EXCEPT THAT THE BACl<FlLL ZONE SHALL BE COMPACTED TO A MINIMUM 90" COMPACTION.

2. IF' THE EDGE OF' THE TRENCH IS WITHIN 3 FT. OF' THE GUTTER, COLD MILL AND PAVE ALL THE WAY TO EDGE OF' THE GUTTER .

3. TRENCHES ON COLLECTOR AND ARTERIAL STREETS SHALL BE GROUND F'ULL WIDTH OF' A TRAVEL LANE.

4. TRENCH RESTORATION SHALL INCLUDE RESTORATION IN KIND OF' ALL EXISTING IMPROVEMENTS REMOVED AND/OR DISTURBED BY THIS WORI<, INCLUDING BUT NOT LIMITED TO SPEED BUMPS AND TRAF'FlC LOOPS.

5. A.C. CAP SHALL BE PLACED NO LATER THAN 5 WORKING DAYS AFTER BASE COURSE. APPLY TACI< BEFORE PLACING A.C. CAP.

6. A.C. BASE COURSE SHALL BE TYPE ¾" TYPE Ill, B2-PG 70-10. A.C. CAP SHALL BE~• TYPE Ill, C3-PG 64-10 PER ORANGE COUNTY PUBLIC WORKS DEPARTMENT STD. PLAN 1805. ASPHALT CEMENT SHALL BE WARM MIX ASPHALT (WMA) WITH O" RAP.

7. MATCH EXISTING AGGREGATE BASE DEPTH. IF' EXISTING AGGREGATE BASE DEPTH IS LESS THAN 7", PROVIDE 7• MIN. CRUSHED MISCELLANEOUS BASE (C.M.B.). C.M.B. SHALL BE PER SECTION 200-2.4 OF' S.S.P.W.C. (GREEN B001<).

8. RECESSED STEEL PLATES ARE REQUIRED AFTER EXCAVATION WHEN TRENCHES ARE NOT READY F'OR BACl<FlWNG OPERATIONS OR MUST REMAIN OPEN F'OR FURTHER WORI< BEFORE RESTORATION CAN COMMENCE. ~----------------------..------------------------..... APPROVED BY: t) Citv of San Clemente ~ ~-====--===--====- C80091 V _ D.T. IIBINSDOD', UTILffllS DIIIC'l'Oi R.C.E. NO. DATE Public Workll Department - lnpneerm, Dhuion ~--------------------...---+-----------------------------1 0 1----------------+---+-----11 STD.NO.
~ Storm Drain Installation,
ii Trench Backfill and SD-1 i Roadway Repair , 0 KARI: RIVISIONS APPR. DATE 166 162
CASE A
I .. A
I - - - - - 7 CURB OPENING
2• 600 mm I• W .1 CATCH BASIN
WHERE NO EXST GUTTER I I 8
PLAN
CURB FACE I I .. -.-----..;a..;a.;.~..;..;..;;.aa..a.-----1 I i-------------~ N K N
FLOW

FLOW - - POINT A PROFILE

POINT B
CASE B
2' 600 mm

WHERE NO EXST GUTTER
,-----7 CURB OPENING I- w • I CATCH BASIN
I I C
PLAN
I I .. .------------------1 Ii-------------~
N L
FLOW
- POINT A
e
E
- •
a..
>-
.....
1 ~POINT G
L N
FLOW
-

PROFILE

SECTION A-A SECTION B-B SECTION C-C
-...eATB>fff'IHE
PIBJC - ST-IIC.
..,, ---. 2005,-.
- 2021

STANDARD PLANS FOR PUBLIC WORKS CONSTRUCTION
ST AN>ARO PLAN
LOCAL DEPRESSIONS AT CATCH BASINS 313-4
167 163
CASE C c
2' 600 mm ~BSIDE I g~:TING WHERE NO EXST GUTTER CATCH BASIN

POINT B
N L

POINT A POINT B
CASED
w ~D
. G • 1 CURB OPENING
CATCH BASIN w/

GRATING

POINT D

POINT C
.-.~D E .----...&....----~ ~
2' 600 mm r------------,

WHERE NO EXST GUTTER I W I
I. D • I

STRAIGHT GRADE
___ N _____ K ___ I :L~

GRATE OR MANHOLE

POINT A POINT B
. . .
..

IJJ
u
c(
u.. :c Ol !5 + GRATIN
u MANHOLE

CURB OPENING

CATCH BASIN
PLAN
N

PROFILE
PLAN
N

PROFILE

SECTION D-D SECTION E-E

STANDARD PLANS FOR PUBLIC WORKS CONSTRUCTION

LOCAL DEPRESSIONS AT CATCH BASINS
ST AN>ARD PLAN
313-4
168 164
,-- --7 CURB OPENING
CASE E I w I CATCH BASIN
~c PLAN ---- ----- ----
::r (600 mm)
---- POINT B

POINT C

POINTE STRAIGHT GRADE
-I
VALLEY
1-

WHERE NO EXST GUTTER
CASE F

STRAIGHT GRADE
VALLEY
K K

CURB OPENING PLAN
CATCH BASIN w/ STRAIGHT GRADE

GRATING VALLEY
~~~:~~~
9 ===:::::;;;=t;:::::::::;:=t:=;:::::::;:::::st;c====:;z!:==t=::1:~000 mm) ~C • WHERE NO EXST GUTTER
CASE G

STRAIGHT GRADE
VALLEY
K
r-----w------,
I W I

POINT C

MANHOLE

IN STREET
K
~c
CURB OPENING p LAN

CATCH BASIN

STRAIGHT GRADE
VALLEY I----+---..---- - - -
~R~i~NR~S """' •--~-K __ c___ WHERE NO EXST GUTTER

SKIMMER
----------T~---_-_-_-_-_-_-_-_---;-[l---,------
OPEN

POINT B (CASE F AND G) PROFILE

POINT B (CASE E)

POINT C (CASE E AND G)

POINT C ( CASE F CASES E, F, G

ST AND ARD PLANS FOR PUBLIC WORKS CONSTRUCTION ST ANDARO PLAN LOCAL DEPRESSIONS AT CATCH BASINS 313-4
169 165
NOTES:

1. ALL EXPOSED EDGES SHALL BE ROUNDED TO A 1/2" (15 mm) RADIUS.

2. THE CURB FACE AT POINTS A AND D SHALL BE THE NORMAL CURB FACE OF THE ADJACENT CURB AT THE ENDS OF THE LOCAL DEPRESSION. THE CURB FACE AT POINTS B AND C SHALL BE THE

NORMAL CURB FACE OF THE ADJACENT CURB AT THE ENDS OF THE LOCAL DEPRESSION PLUS H (SEE APPLICABLE CATCH BASIN STANDARD PLAN.)

3. IN EXISTING STREETS WHERE NO PAVEMENT RECONSTRUCTION IS SPECIFIED ON THE PLANS,

THE ELEVATION OF THE OUTER EDGE OF THE LOCAL DEPRESSION SHALL MEET THE FINISHED STREET SURF ACE.

4. IN NEW STREETS OR IN EXISTING STREETS WHERE PAVEMENT RECONSTRUCTION IS SPECIFIED ON THE PLANS:

THE ELEVATIONS OF POINTS F AND G SHALL BE SET H1 HIGHER THAN THE GUTTER FLOW LINE ELEVATIONS AT POINTS A AND D, RESPECTIVELY.

THE ELEVATIONS OF POINTS P AND R SHALL BE SET H2 HIGHER THAN THE GUTTER FLOW LINE ELEVATIONS AT POINTS B AND C, RESPECTIVELY.

THE ELEVATION OF POINT S SHALL BE SET H2 HIGHER THAN THE ELEVATION AT THE NEAREST GUTTER FLOW LINE.

WHERE THERE IS NO GUTTER ADJACENT TO THE LOCAL DEPRESSION, THE ELEVATION OF POINT E SHALL BE SET H3 HIGHER THAN THE ELEVATION AT THE NEAREST TOE OF CURB.

5. DIMENSIONS:

H, H1, H2 AND H3 SHALL BE AS NOTED ON THE PLANS.

G = 24" (600 mm)
K = 5'-0" (1500 mm)
L = 6'-0" (1800 mm)
M = 4'-0" (1200 mm)
N = 5'-0" (1500 mm}
W = WIDTH OF CURB OPENING FOR CATCH BASIN
WG = WIDTH OF GRA TING(S) FOR CATCH BASIN

ST AND ARD PLANS FOR PUBLIC WORKS CONSTRUCTION

LOCAL DEPRESSIONS AT CATCH BASINS
ST AN>ARD Pl.AN
313-4
170 166
ct.. MAIN LINE RCP OR

REINFORCED MONOLITHIC
ARCH, SEE NOlE 2------
H
J
SEE NOlE 1
H
1• D •1
-r----1--=--
' I 3:11 ---d-l I O I I I
_____ I ~--~t---~ I
I I
I
I
I
I
ROUND
EDGE
ro 3• R
(75 mm) I I
I
I
I I ~---ti I I
-e==---::,l I J
--:::a--,--- -
PLAN
STAllON POINT

CONNECTOR PIPE
3• MIN SEE NOlE 3
(BO mm)
STAllON POINT

LATERAL
SEE NOlE 3
~ OR r O 18"
10M 450 mm) C TIE BAR
REINFORCING STEEL G BARS #4 0 6"
(#13M o 150 mm)
SPRING
LINE

UNDISTURBED
EARTH-----'"" ~-..._H ___________ H_-i
....

F BARS f5 (f16M) 0 3" (75 mm} OC
CONCRElE CRADLE,
450-C-2000 (265-C-14),
SEE NOlE 9
ct.. LAlERAL/

CONNECTOR PIPE

TABLE OF

VALUES FORT
B
12" (300 mm)
15" (375 mm)
18" (450 mm)
21" (525 mm)
24" (600 mm)
2r (675 mm)
30" (750 mm)
33" 825 mm
36" (900 mm
39" 975 mm
T
5" (130 mm)
5" (130 mm)
5" (130 mm)
5" (130 mm)
5 1/2" (140 mm)
G BARS
SECTION z-z SECTION M-M

STANDARD PLANS FOR PUBLIC WORKS CONSTRUCTION
Plt0MULGA 'ID> BY THE PIBJC WIR<S STANDMDS INC.
-CQMTIEE
111114
REY. ltN, 1-, 2009

JUNCTION TRUCTURE-PIPE TO PIPE
N£T 0~24• 600 nm m 00>1 MAl4 LIi: D

USE WITH S ANDARD SPECIFICATIONS
SEE OCPW STANDARD PLAN 331-3-0C FOR CONDITIONS

STANDARD PLAN
331-3
171 167
NOTES

1. THIS JUNCTION STRUCTURE SHALL BE USED WHEN THE OUTSIDE DIAMETER OF THE LATERAL IS GREATER THAN 1 /2 THE INSIDE DIAMETER D OF THE MAIN LINE; OR WHEN THE INSIDE DIAMETER B OF THE LATERAL IS GREATER THAN 24" (600 mm). 8 SHALL NOT EXCEED 0.75 D OR 39" (975 mm).

2. IF THE MAIN LINE IS A REINFORCED MONOLITHIC ARCH STORM DRAIN, D SHALL REFER TO THE CLEAR SPAN OF THE ARCH. REINFORCING STEEL

SHALL BE CUT AND BENT INTO THE JUNCTION STRUCTURE IN THE SAME MANNER AS FOR A PIPE. A CONCRETE CRADLE IS NOT REQUIRED FOR A REINFORCED MONOLITHIC ARCH.

3. STATIONS SHOWN ON THE PLANS FOR LATERALS APPLY AT THE INTERSECTION OF CENTERLINES OF MAIN LINE AND LATERAL. STATIONS

SHOWN ON THE PLANS FOR CATCH BASIN CONNECTOR PIPES

APPLY AT THE INTERSECTION OF THE INSIDE WALL OF THE MAIN LINE WITH THE CONNECTOR PIPE CENTERLINE.

4. VALUES FOR A, B, C AND D SHALL BE SHOWN ON THE PLANS.

ELEVATION R AND ELEVATION S SHALL BE SHOWN ONLY WHEN REQUIRED PER NOTE 5.

5. a. ELEVATIONS R AND S NEED NOT BE SHOWN ON THE PLANS IF THE INLET PIPE IS TO ENTER THE MAIN LINE RADIALLY.
b. ELEVATION R SHALL BE SHOWN ON THE PLANS ONLY IF A

STUB IS TO BE PROVIDED IN THE MAIN LINE FOR FUTURE CONNECTION OF AN INLET PIPE.
c. ELEVATION S SHALL BE SHOWN ON THE PLANS IF AN INLET
PIPE IS TO ENTER THE MAIN LINE OTHER THAN RADIALLY. INLET PIPE

SHALL BE LAID ON A STRAIGHT GRADE FROM ELEVATION S TO THE CATCH BASIN OR GRADE BREAK IN LINE.

6. THE INLET PIPE SHALL ENTER THE MAIN LINE RADIALLY UNLESS OTHERWISE INDICATED. THE INLET PIPE MAY ENTER THE MAIN LINE OTHER THAN RADIALLY IF ANGLE A IS GREATER THAN 45°, B IS LESS THAN OR EQUAL TO 24" (600 mm) AND THE OUTSIDE DIAMETER OF THE INLET PIPE IS LESS THAN

0.5 D: OTHERWISE, SPPWC 340 SHALL BE USED.

7. NO MORE THAN ONE OPENING SHALL BE MADE IN ANY ONE SECTION OF PIPE.

8. THE OPENING FOR THE BREAKOUT SHALL BE RECTANGULAR AND CUT NORMAL TO THE PIPE SURFACE WITHOUT DAMAGING THE REINFORCING STEEL. THE

TRANSVERSE REINFORCEMENT OF THE MAIN LINE SHALL BE CUT AT THE

CENTER OF THE OPENING AND BENT INTO THE TOP AND BOTTOM SLABS OF THE SPUR.

9. THE MAIN LINE SHALL BE REINFORCED WITH A CONCRETE CRADLE AND ENCASEMENT (AS APPLICABLE). A CONCRETE ENCASEMENT IS REQUIRED IF A JOINT IN THE MAIN LINE FALLS WITHIN THE LIMITS OF THE CRADLE. THE CONCRETE ENCASEMENT SHALL EXTEND 12" (300 mm) ABOVE THE TOP OF THE MAIN LINE AND TO THE LIMITS OF THE CRADLE.

IF CONNECTING TO AN EXISTING STORM DRAIN, PORTION OF CRADLE OPPOSITE INLET MAY BE OMITTED.

10. REINFORCING STEEL SHALL CONFORM TO ASTM A 615, GRADE 40, (ASTM A 615M, GRADE 300), AND BE PLACED 1 1 /2" ( 40 mm) CLEAR FROM CONCRETE SURF ACES,

UNLESS OTHERWISE SHOWN F BARS SHALL BE CARRIED TO A POINT NOT LESS THAN J DISTANCE FROM CENTER LINE WITH J=7D/12 + 6" (150 mm).

11. FLOOR OF THE SPUR SHALL BE STEEL-TROWELED TO THE SPRING LINE OF THE SPUR.

STANDARD PLANS FOR PUBLIC WORKS CONSTRUCTION STANDARD PLAN 331-3
IN ID
SEE OCPW STANDARD PLAN 331-3-OC FOR CONDITIONS
172 168
THE FOLLOWING STANDARD PLANS FOR PUBLIC WORKS CONSTRUCllON, 2009 EDlllON, OF THE PUBLIC WORKS STANDARDS, INC. HAVE BEEN ADOPTED BY OCPW WITH CONDlllONS WHICH SHALL APPLY TO OCPW USE. THE CONDlllONS ARE LISTED BELOW.

SP.PWC # OCPW #
331-3 331-3-0C

NAME AND CONDITIONS

JUNCTION STRUCTURE PIPE-TO-PIPE
INLET ID > 24" (600 MM) OR OD > MAIN LINE

1. REVISE THE NAME OF STANDARD PLAN 331-3 TO "JUNCllON
STRUCTURE-TYPE IV".

2. ADD NOTE:

12. JUNCllON STRUCTURE-TYPE IV SHALL BE USED ONLY WHEN
sumc1ENT MEANS OF ACCESS IS AVAILABLE FOR STORM DRAIN
MAINTENANCE.

3. REPLACE "TABLE OF VALUES FOR T" WITH:

TABLE OF

VALUES FORT
B T
12" 6"
15" 6"
18" 6"
21" 6"
24" 7"
27" 7"
30" 7"
33" 8"
36" 8"
39" 8"

4. INCREASE DIMENSION "T" AT EDGES TO A MINIMUM OF
6 INCHES+(PIPE WALL THICKNESS).

COUNTY OF ORANGE, OC PUBLIC WORKS DEP

JUNCTION STRUCTURE-PIPE PIPE
SPPWC STANDARD PLAN - INLET ID> 24" (600 mm) OR OD> 1/2 MAIN LINE ID (JUNCTION STRUCTURE-TYPE IV)
STD.PLAN
SHT. 1 OF 1
6(( 2&3: 67$1'$5' 3/$1 2& )25 &21',7,216
173 169
#4 @ 12" (#13M @ 300 mm)
L
,------560-C-3250 (330-C-23) CONCRETE
1" (25 mm) (TYP)
I
I
I
I
N I
NEW OR o I
EXST PIPE-+--I
I
FLOW
#4 @ 12"
(#13M @ 300 mm
6" MIN.
ro m~r
CUT
NO. 2
LINE--+--
3-#4 ( #13M) CIRCULAR TIES,
SEE'. N6lE 9
0 0
--+--CUT
6" MIN.
150 mm
NO. 2
LINE

3.14 (Dc,-D)
DETAIL "A" (SEE NOTE 10)

SONO-TUBE, OR EQUAL, INTERIOR FORM
CUT NO. 1: SAW THE TUBE AT AN ANGLE OF A/2 WITH THE
TRANSVERSE PLANE. REVERSE ONE SECTION AND TAPE BOTH
SECTIONS TOGETHER FORMING THE DEFLECTION ANGLE A.

CUT NO. 2: SAW THE TUBE LONGITUDINALLY REMOVING A STRIP

3.14 (Do-D ) WIDE ON THE SIDE OPPOSITE THE OPEN JOINT.

BEND THE ENDS OF THE CUT TOGETHER AND INSERT THE
TUBE IN THE PIPE.

D L T
12" (300 mm) 12" (300 mm) 4" (100 mm)
18" (450 mm) 12" (300 mm) 5" (125 mm)
24" (600 mm) 12" (300 mm) 6" (150 mm)
30" (750 mm) 18" (450 mm) 7" (175 mm)
36" (900 mm 18" (450 mm) 9" (225 mm)
~2• (1050 mm) 18" (450 mm) 9" (225 mm)
48" (1200 mm 18" (450 mm) 10" (250 mm
57" (1425 mm) 18" (450 mm) 10" (250 mm
~o" (1500 mm 21" (525 mm) 11" (275 mm)
~6" (1650 mm 21" (525 mm) 11" (275 mm)
172" (1800 mm) 24" (600 mm) 12" (300 mm

SURFACE
DETAIL "B"

TYPICAL JOINT FOR

REINFORCED CONCRETE PIPE

STANDARD PLANS FOR PUBLIC WORKS CONSTRUCTION
PROMULGAlED BY lHE
PUBLIC WORKS STANDARDS INC.

GREENBDOK COMMITlEE
1992
REV. 1996, 1997, 1999, 2009

CONCRETE COLLAR FOR RCP
300 mm THROUGH 12• 1800 mm

STANDARD PLAN
380-4
SHEET 1 OF 2
6(( 2&3: 67$1'$5' 3/$1 2& )25 &21',7,216
174 170
NOTES
12"

1. A CONCRETE COLLAR IS REQUIRED WHERE THE CHANGE IN GRADE EXCEEDS 10%.

2. FOR CURVE JOINTS (SEE DETAIL B, SHEET 1)

IF THE EXTREME ENDS OF THE PIPE LEAVE A CLEAR SPACE
THAT IS GREATER THAN 1" (25 mm), BUT IS LESS THAN 3" (75 mm)

A CONCRETE COVER IS REQUIRED IN ACCORDANCE WITH
SSPWC 306-1.2.4.

IF THE EXTREME ENDS OF THE PIPE LEAVE A CLEAR SPACE
THAT IS EQUAL TO OR GREATER THAN 3" (75 mm), BUT LESS THAN 6" (150 mm), A CONCRETE COLLAR IS REQUIRED. IF THE CLEAR SPACE IS 6" (150 mm) OR GREATER, A TRANSITION STRUCTURE IS REQUIRED.

3. CONCRETE COLLAR SHALL NOT BE USED FOR A SIZE CHANGE ON THE MAIN LINE.

4. CONNECTOR PIPES
A. WHERE PIPES OF DIFFERENT DIAMETERS ARE JOINED WITH A

CONCRETE COLLAR, L AND T SHALL BE THOSE OF THE LARGER
PIPE. D=D1 OR D2, WHICHEVER IS GREATER. B. WHEN D1 IS EQUAL TO OR LESS THAN Dz, JOIN INVERTS AND WHEN D1 IS GREATER THAN D2, JOIN SOFFITS.

5. FOR PIPE LARGER THAN 72" (1800 mm) SPECIAL COLLAR DETAILS ARE REQUIRED.

6. FOR PIPE SIZE NOT LISTED USE NEXT SIZE LARGER.

7. REINFORCEMENT SHALL CONFORM TO ASTM A 615 (A 615 M) GRADE 40 (300).
8 . WHERE REINFORCING IS REQUIRED THE DIAMETER OF THE CIRCULAR TIES SHALL BE D+(2X WALL THICKNESS) + T.

9. REINFORCING SHALL BE USED WHERE THE PIPE DIAMETER IS GREATER THAN 21" (525 mm) AND ON ALL PIPES WHERE THE SPACES BETWEEN THE EXTREME OUTER ENDS IS 3" (75 mm) OR LARGER.

CIRCULAR TIES: PIPE DIAMETER NO. OF

CIRCULAR TIES
21" (525 mm) OR LESS 3
24" (600 mm) TO 30" (750 mm) 3
33" (825 mm) TO 57" (1425 mm) 4
60" (1500 mm) TO 72" (1800 mm) 5
WHERE THE SPACE BETWEEN PIPE ENDS EXCEEDS 3" (75 mm), THE

NUMBER OF CIRCULAR TIES SHALL BE INCREASED TO MAINTAIN AN APPROXIMATE SPACING OF 6" (150 mm) O.C.

10. WHERE THE PIPE IS 21" (525 mm) OR LESS IN DIAMETER AN INTERIOR

FORM OF UNSEALED SONO-TUBE OR EQUAL SHALL BE USED TO
PROVIDE A SMOOTH INTERIOR JOINT. THE PAPER FORM MAY BE
LEFT IN PLACE (SEE DETAIL A). WHEN THE PIPE IS 24" (600 mm)

OR LARGER A REMOVABLE INTERIOR FORM SHALL BE USED OR THE

INTERIOR JOINT SHALL BE COMPLETELY FILLED WITH MORTAR AND NEATLY POINTED.

STANDARD PLANS FOR PUBLIC WORKS CONSTRUCTION STANDARD PLAN 380-4
SHEET 2 OF 2
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175 171
THE FOLLOWING STANDARD PLANS FOR PUBLIC WORKS CONSTRUCTION, 2009 EDITION, OF THE PUBLIC WORKS STANDARDS, INC. HAVE BEEN ADOPTED BY OCPW WITH CONDITIONS WHICH SHALL APPLY TO OCPW USE. THE CONDITIONS ARE LISTED BELOW.

SPPWC # OCPW #
380-4 380-4-0C

NAME AND CONDITIONS

CONCRETE COLLAR FOR RCP
12" THROUGH 72"

1. REPLACE NOTE 1: "A CONCRETE COLLAR IS REQUIRED WHENEVER D1 IS UNEQUAL TO D2 OR THE PERMITTED DEFLECTION AT A PIPE JOINT IS EXCEEDED; THAT IS, WHEN ANGLE "A" IS GREATER THAN THE PERMITTED DEFLECTION ANGLE. (SEE TABLE)"

2. REPLACE NOTE 2: "CONCRETE COLLARS SHALL NOT BE CONSTRUCTED ON MAIN

LINE STORM DRAINS UNLESS SHOWN ON THE PLANS OR ORDERED BY THE ENGINEER."

3. ADD NOTES:

11. THE VALUE FOR ANGLE "A" SHALL BE SHOWN ON THE IMPROVEMENT PLANS.

12. WHERE THE SLOPE OF THE UPSTREAM PIPE IS GREATER THAN THE SLOPE OF THE DOWNSTREAM PIPE, JOIN SOFFITS. WHERE THE SLOPE OF THE UPSTREAM PIPE IS LESS THAN THE SLOPE OF THE DOWNSTREAM PIPE, JOIN INVERTS.

13. BEVELED PIPE MAY BE USED IN LIEU OF A CONCRETE COLLAR IF APPROVED BY THE ENGINEER.

14. A CONCRETE COLLAR SHALL NOT BE CONSTRUCTED CONNECTING A LARGER

DIAMETER PIPE UPSTREAM TO A SMALLER DIAMETER PIPE DOWNSTREAM UNLESS SHOWN ON THE IMPROVEMENT PLANS OR ORDERED BY THE ENGINEER.

4. REPLACE TABLE:

D L T LA
12" (300 mm) 12" (300 mm) 4" (100 mm) 01 ·49'35"
18" (450 mm) 12" (300 mm) 5" (125 mm) 01 ·15•14"
24" (600 mm) 12" (300 mm) 6" (150 mm) 00·58'27"
30" (750 mm) 18" (450 mm) 7" (175 mm) 00°47'23"
36" (900 mm) 18" (450 mm) 9" (225 mm) 00·39'51"
42" (1050 mm) 18" (450 mm) 9" (225 mm) 00°34'23"
48" (1200 mm) 18" (450 mm) 10" (250 mm) 00°30'14"
54" (1372 mm) 18" (450 mm) 10" (250 mm) 00·26'58"
60" (1500 mm) 21" (525 mm) 11" (275 mm) 00·24'21"
66" (1650 mm) 21" (525 mm) 11" (275 mm) 00·22·12"
72" (1800 mm) 24" (600 mm) 12" (300 mm) 00·20•23"
176 172
= co
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SEE STD. PLAN 1306 FOR

FACE PLATE, PROTECTION BAR,
& EYE BOLT DETAILS.
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T ---34"----i• I T ISECTION A-A
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* SEE NOTE 9 ON SHEET 2
** TO BE DETERMINED BY THE ENGINEER
AND AS INDICATED ON PLANS.
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DOWEL DETAIL
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1307 FOR STE

DETAILS
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f 0 STOVE BOLTS

AND LOCKWASHERS
w
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END WALL
DETAIL
½" STOVE BOLTS _____.. ......... ,
AND LOCKWASHERS. iz::::r::i:~
(PLACE BETWEEN LGRATE SLATS).
__ --L--------.i T TOTAL: 4 SECTION W-W
• A PLAN
COUNTY OF ORANGE, OC PUBLIC WORKS DEPA STD.PLAN
Revision: August 2018 1304
INLET TYPE IV SHT. 1 OF 2
177 173
NOTES:

1. BASIN SHALL HA VE ONE GRATING UNLESS OTHERWISE SPECIFIED.

2. CURB OPENING SHALL CONFORM TO CURB ALIGNMENT.

3. CURVATURE OF THE END WALLS AT THE CURB OPENING SHALL BE FORMED BY CURVED FORMS AND SHALL NOT BE MADE BY PLASTERING.

4. DIMENSIONS:

HIKE-UP SHALL BE IN SAME PLANE AS LOCAL DEPRESSION.

R= ~ INCH FOR LOWER END WALL OF A SINGLE BASIN, OR THE LOWEST BASIN OF A SERIES OF SPREAD BASINS.

R=O FOR ALL OTHER END WALLS.

X=81 INCHES FOR TYPE • A2-6" CURB.

X=8 FOR TYPE • A2-8" CURB.

T=6 INCHES FOR H=8 FEET OR LESS.

T=8 INCHES FOR H=8 FEET-1 INCH TO 20 FEET.

H=3 FEET-6 INCHES UNLESS OTHERWISE SPECIFIED.

L=2 FEET-10~ INCHES FOR ONE GRATING. ADD 3 FEET-4~ INCHES FOR EACH ADDITIONAL GRATING.
(SEE NOTE 4, STD. PLAN 1306 WHEN L = 7 FEET).

5. EXPOSED SURF ACES OF THE CATCH BASIN SHALL CONFORM IN SLOPE, GRADE, COLOR, FINISH AND SCORING TO EXISTING IMPROVEMENTS ADJACENT TO THE BASIN. THE TOP SHALL BE FINISHED TO CONFORM TO STANDARD SIDEWALK SLOPE AND FINISH WHERE NO SIDEWALK EXISTS.

6. OUTLET PIPE SHALL BE TRIMMED TO THE FINAL SHAPE AND LENGTH BEFORE CONCRETE IS PLACED.

7. BASIN FLOOR SHALL BE GIVEN A STEEL TROWEL FINISH AND SHALL HAVE A LONGITUDINAL AND LATERAL SLOPE OF 12: 1 (H: V) MINIMUM AND 3: 1 (H: V) MAXIMUM RESPECTIVELY, EXCEPT WHERE THE GUTTER GRADE EXCEEDS 8 PERCENT IN WHICH CASE THE LONGITUDINAL SLOPE OF THE FLOOR SHALL BE THE SAME AS THE GUTTER GRADE. SLOPE FLOOR FROM ALL DIRECTIONS TO THE OUTLET.

8. MISCELLANEOUS: SEE IMPROVEMENT PLANS FOR LENGTHS. SEE STD. PLANS 1306, 1307 AND 1308 FOR FACE PLATE, FACE PLATE ANCHORAGE, MISC. INLET DETAILS, ADDITIONAL NOTES, GRATE AND FRAME DETAILS, STEP DETAILS AND LOCAL DEPRESSION DETAILS.

9. WHEN THE OUTLET PIPE IS CONSTRUCTED WITHIN THE ROADWAY A MIN. OF 30 INCHES (CO. ORD. NO. 6-3-69) OR THE ROADWAY STRUCTURAL SECTION THICKNESS PLUS 6 INCHES, WHICHEVER IS GREATER, SHALL BE MAINTAINED BETWEEN THE TOP OF PIPE AND THE ROADWAY SURFACE. 10 A STAINLESS STEEL MARKER PER THE SPECIAL PROVISIONS WITH THE WORDS •No DUMPING DRAINS TO OCEAN" SHALL BE MOUNTED ON THE TOP OF THE INLET WITH SILKABOND ADHESIVE OR EQUAL.

11. CONCRETE STRENGTH AND TYPE SHALL BE PER STD. PLAN 1803. )
STD.PLAN
Revision: August 2018 1304
INLET TYPE IV SHT. 2 OF 2
178 174
CURB
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ALTERNATE ANCHORS
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FOUNDRY A-3911 APEX STEEL CORPORATION X412
0 OR EQUAL, GALVANIZED BOTH SIDES), FORMED AS SHOWN. .-

BATTER TO

CONFORM WITH

ADJOINING CURB

HEX NUTS
1Jfi" HOLE IN PLACE
. ¾" TYP.> ,@
PROTECTION BAR, SEE NOTE 9
½" 0 STIRRUP
1" SUPPORT BOLT
,~-1:1

FACE PLATE ANCHORAGE

AND CURB SUPPORT DETAIL
LENGTH OF NO. OF ½" 0 ANCHORS,
8" AFTER WELD FACE PLATE CURB OPENING ANCHORS l
__
3'-6" OR LESS 2

ALTERNATE
ANCHORS l ~=====~======~ :
.-
THE ' ½" 0 x 8" STUD SHALL
BE ELECTRICALLY WELDED.
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7'-0"
10'-0"
14'-o"
21'-o"
1)fo" HOLE IN PLATE
%" GALV.

STEEL EYEBOL T
A NELSON H4F SHEAR

CONNECTOR OR EQUAL
SHALL BE USED. EYEBOL T AND ALTERNATE

ANCHOR DETAIL FOR FACE PLATE

COUNTY OF ORANGE, OC PUBLIC WORKS DEPA
Revision: August 2018

MISCELLANEOUS CURB INLET DETAILS AND NOTES
3 4
5 7
STD.PLAN
1306
SHT. 1 OF 3
179 175

ANGLE TO MATCH

CURB FACE
½" GALV.

STIRRUP
¾" 0 PROTECTION BAR

SUPPORT BOLTS

AS NEEDED
½" 0 AT 3'-6" O:_J_
= ·,. ··~ .• :: .• ..... "'---'-4-,t------,-
3½"x 3½"x 9-fs" GALV.

ANGLE FACE PLATE

PROTECTION BAR
1" SUPPORT BOLT

DETAIL A
TOP OF

CURB LINE

COUPLING
(TYP.) 5"
•• ..
:
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I
1Xs"x 10" GALV.

STEEL FACE PLATE
1" CLEAR t6"
--------SEE ..... NOTE 4-------i

PROTECTION BAR DETAIL
STD.PLAN
Re~sion:August2018 1306
MISCELLANEOUS CURB INLET DETAILS AND NOTES SHT. 2 OF 3
180 176
NOTES:

1. ONE EYEBOL T SHALL BE PLACED 12 INCHES FROM EACH END OF FACE PLATE.

2. EYEBOL TS SHALL BE SYMMETRICALLY SPACED IN THE CURB OPENING SO THAT THE UNSUPPORTED SPAN IS NOT MORE THAN 4 FEET; SUPPORT BOLTS, WHEN USED, SHOULD BE CONSIDERED AS EYEBOL TS IN THE SPACING.

3. ONE COUPLING SHALL BE PLACED 6 INCHES TO THE RIGHT OR LEFT OF EACH EYEBOL T WITH THE EXCEPTION OF THE LAST EYEBOL T. COUPLINGS SHALL BE THREADED TO FACILITATE REMOVAL OF PROTECTION BAR.

4. GALVANIZED STEEL SUPPORT BOLTS SHALL BE INSTALLED WHEN LENGTH OF CURB OPENING EXCEEDS 7-FEET AND SHALL BE SPACED AT NOT MORE THAN 7 FEET ON-CENTER AND NOT LESS THAN 5 FEET ON-CENTER.

5. FACE PLATE ANCHORS SHALL BE UNIFORMLY SPACED NOT TO EXCEED 4 FEET BETWEEN CENTERS AND SHALL BE PLACED 4½ INCHES FROM EACH END OF THE FACE PLATE. AN ANCHOR SHALL BE PLACED OVER EACH W-BEAM IN A GRATING INLET.

6. A COUPLING MAY BE OMITTED PROVIDED THE PROTECTION BAR IS REMOVABLE AFTER INSTALLATION.

7. ALL METAL SHALL BE GALVANIZED AFTER FABRICATION.

B. SUPPORT BOLTS, EYEBOLTS, AND ANCHORS MAY BE ATTACHED BY A FULL PENETRATION BUTT WELD AS AN AL TERNA TE.

9. PLACE A ¾-INCH DIA. PROTECTION BAR HORIZONTALLY ACROSS THE ENTIRE LENGTH OF THE CURB OPENING.

10. SEE STD. PLAN 1307 FOR ADDITIONAL MISCELLANEOUS INLET DETAILS AND NOTES.

11. CURB SECTION SHALL MATCH ADJACENT CURB TYPE.

12. CURB OPENING SHALL CONFORM TO CURB ALIGNMENT.

13. HEIGHT OF CURB OPENING WILL VARY WITH THE TYPE OF CURB AND THE DEPTH OF THE LOCAL DEPRESSION (STD. PLAN 1308).

14. THE ANGLE AS SHOWN ON DETAIL A SHALL BE ALLOWED ONLY WHEN ON APPROVED PLANS.

STD.PLAN
Revision: August 2018 1306
MISCELLANEOUS CURB INLET DETAILS AND NOTES SHT. 3 OF 3
181 177
1'-11%"
IX6" 1 • • 11¾" NOTES:
• I- -I 1 • BEARING BARS TO BE
~-I I 3½"x ¼" BARS
ON 1 ¾" CENTERS.
1 OOOO000f O _J ¾" DIA. CROSS BARS
~ 00000lt .... 0 B RESISTANCE WELDED OR
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ii II ll USE TYPICAL FRAME AS SHOWN
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A.........I 1'1s" FILLET WELD FULL DEPTH
¾" DIA. EACH SIDE ALL BARS
L ______..._----..i
~r

SECTION A-A SECTION B-B
A
l
2'-1"
2'-0"
BAR
L4"x 3"x ¼."
2"
WELDED STEEL GRATE ~ SECTION A-A

TYPICAL FRAME
NOTE:

WEIGHT OF GRATE = 155 LBS

USE TYPICAL FRAME AS SHOWN
~B
~
~Jr ~ ~ ~ • ll+HI - ¾" • II - .... ~~~*;~:r=: ¾"~ IIJ~ij-L~ - 1~~~~ ~ SECTION A-A

SECTION B-B

CAST MODULAR GRATE & FRAME DETAILS IRON GRATE
(SEE SHEET 3 FOR LOCKING DEVICE)
STD.PLAN
Revision: August 2018 1307
MISCELLANEOUS CURB INLET DETAILS AND NOTES SHT. 1 OF 3
182 178

STEP DETAIL
NOTES:
¾" GALVANIZED STEEL
STEP (SEE NOTE 4)
#4, TOTAL: 3

ALTERNATE

REINFORCED FLOOR
(SEE NOTE 7)

1. GRATE AND FRAME SHALL BE GALVANIZED; SEE GREENBOOK OR SPECIAL PROVISIONS.

2. FOR "T" WALL THICKNESS SEE TABLE ON INLET PLAN.

3. REINFORCING STEEL SHALL BE (14 BARS AT 18 INCHES ON CENTER PLACED 1½ INCHES CLEAR TO INSIDE OF BOX, UNLESS OTHERWISE SHOWN.

4. STEPS - NONE REQUIRED WHERE "H" IS 3 FEET-6 INCHES OR LESS. INSTALL ONE STEP 16 INCHES ABOVE FLOOR WHEN "H" IS MORE THAN 3 FEET-6 INCHES AND LESS THAN 5 FEET-0 INCHES. WHERE H" IS MORE THAN 5 FEET-0 INCHES, STEPS SHALL BE EVENLY SPACED AT 16 INCHES INTERVALS FROM 16 INCHES ABOVE FLOOR TO WITHIN 12 INCHES OF THE TOP OF THE BOX. PLACE STEPS IN WALL WITHOUT PIPE OPENINGS.

5. PIPE(S) CAN BE PLACED IN ANY WALL.

6. EXCEPT FOR INLETS USED AS JUNCTION BOXES AND AS NOTED ON PLANS, BASIN FLOORS SHALL BE GIVEN A STEEL TROWEL FINISH AND SHALL HA VE A LONGITUDINAL AND LATERAL SLOPE OF 12: 1 (H: V) MINIMUM AND 3: 1 (H: V) MAXIMUM RESPECTIVELY, EXCEPT WHERE THE GUTTER GRADE EXCEEDS B

PERCENT IN WHICH CASE THE LONGITUDINAL SLOPE OF THE FLOOR SHALL BE THE SAME AS THE GUTTER GRADE. SLOPE FLOOR FROM ALL DIRECTIONS TO THE OUTLET.

7. ALTERNATE REINFORCED FLOOR AT THE OPTION OF THE CONTRACTOR.

STD.PLAN
Revision: August 2018 1307
MISCELLANEOUS CURB INLET DETAILS AND NOTES SHT. 2 OF 3
183 179
CONSTRUCTION NOTES:
',) USE ¾ INCH THICK STEEL BAR. DRILL ½ INCH HOLE & COUNTERSINK WITH ¾ INCH \.V DRILL ¾ INCH DEEP. WELD TO GRATE. PAINT TO PREVENT RUST. 0 ½ INCH DIA. ALLEN BOLT. 0 USE ½ INCH CONCRETE ANCHOR QB.½ INCH THREADED RECEIVER WELDED TO FRAME IF THERE ARE AN EYEti NUMBER OF
BARS IN THE GRATE, INSTALL THE HOLDDOWNS IN THE CENTER SPACE 3'-4"
GRATE

TEFLON TAPE

GRATE HOLD-DOWN
Revision: August 2018
IF THERE ARE AN QQ.O. NUMBER OF BARS IN

THE GRATE, INSTALL THE HOLD-DOWNS ON
OPPOSITE SIDES OF THE CENTER BAR.
¾" DIA.

CROSS
BARS
TYP
NOTES:

BEARING
BARS
¾" DIA.
3'-4"

SECTION A-A
BEARING BARS TO BE 3½" X ~"
BARS ON 1 ¼" CENTERS.
¾" DIA.

CROSS
BARS
¾" DIA. CROSS BARS RESISTANCE WELDED
OR ELECTROFORGED TO BEARING BARS.

STD.PLAN
1307
MISCELLANEOUS CURB INLET DETAILS AND NOTES SHT. 3 OF 3
184 180
CF
25'
6'
FACE PLATE; SEE STD. - ------- PLAN 1306 FOR DETAILS ---..._ CF+3"
t.

L 3'
I ½
:" .• •• ·• .• ·•i
--~~--=J-~:::-:::--:-J--...:•·::._. '.::~·-i· ~iif::lJ Grading Plane (0 SECTION A-A ~
TWO 2" DIA. WEEPHOLES AT 12" OC

IN INLET (IF CMB IS UTILIZED IN

ROADWAY STRUCTURAL SECTION)
SEE NOTE 4
25'
6'
(0
PLAN
L
B 3'
.

EN AT

URB RETURN

TRANSITION CURVE TO

DELTA OF CURB RETURN
6" TO 10" CF TRANS 8" TO 12" CF TRANS

POINT DISTANCE BELOW TC DISTANCE BELOW TC
@ 0.38' 0.50'
CB) 0.34' 0.47'
NOTES: SECTION B-B BASED ON 1. 7 PERCENT STREET CROSS SLOPE.

1. LOCAL DEPRESSION SHALL NOT BE CONSTRUCTED UNTIL CONNECTING CURB AND GUTTER HAS BEEN

COMPLETED OR SHALL BE CONSTRUCTED MONOLITHICALLY WITH CONNECTING CURB AND GUTTER, UNLESS OTHERWISE APPROVED BY THE ENGINEER.

2. LOCAL DEPRESSION SHALL CONFORM TO SAME SHAPE WHETHER GRATE INLET OR CURB OPENING, OR BOTH, ARE USED.

3. LENGTH OF OPENING "L" SHALL BE SPECIFIED ON PLANS.

4. BOTH ENDS OF DEPRESSION SHALL BE SYMMETRICAL ABOUT CENTERLINE OF OPENING IN SUMP CONDlllON.

5. SEE STD. PLAN 1306 FOR CURB OPENING DETAIL.

6. SEE STD. PLAN 112-2-0C FOR JOINT DETAILS.

COUNTY OF ORANGE, OC PUBLIC WORKS DEPA STD.PLAN
Revision: August 2018 1308
LOCAL DEPRESSION SHT. 1 OF 2
185 181
STD. CURB
& GUTTER
X
X
WPJ
w

BOTTOM OF 'X'
CF+1"

SECTION A-A
RAMP
w
3' MIN.

X (3' MIN.)

OUTSIDE FACE

OF INLET

SIDEWALK
WPJ
PLAN
I
t. INLET I
TYPE "A"
NOTES:

1. TYPE A LOCAL DEPRESSION SHALL BE USED ADJACENT TO DRIVEWAY DEPRESSIONS ONLY.

2. USE OF TYPE A LOCAL DEPRESSION MAY REQUIRE LENGTHENING OF INLET TO PROVIDE ADEQUATE HYDRAULIC CAPACITY.

COUNTY OF ORANGE, OC PUBLIC WORKS DEPA
Revision: August 2018

LOCAL DEPRESSION
STD.PLAN
1308
SHT. 2 OF 2
?
 
$33(1',;
:$67(0$1$*(0(175(48,5(0(176

186 182
City of San Clemente/Environmental Programs
910 Calle Negocio, Suite 100
San Clemente, CA 92673
Phone (949) 498-9436 / Fax (949) 361-8316
CR&R (877) 728-0446
City of San Clemente Building Permit Applicants
Construction & Demolition Debris Recycling Requirements San Clemente Municipal Code 8.69, Ordinance #1286
To obtain a Building Permit for covered construction and demolition (C&D) projects, Applicants are required to have one of the following:
x An approved Waste Management Plan (WMP)
or
x Elect to use a C&D recycling bin provided by the City’s franchise waste hauler.

Applicants can choose to use the City’s franchise waste hauler and can arrange for service by contacting CR&R at (877) 728-0446 and requesting a C&D bin for their project.

Covered Projects
All construction, demolition, and renovation projects within the City removing recyclable material shall be considered “Covered Projects.”
The WMP documents how Applicants will meet the City's State mandated goal of reducing the quantity of C&D debris disposed of at landfills by 75% or greater.

All forms are available at permit application and must be completed, submitted and approved prior to permit issuance.

Building Permits will not be issued without an approved WMP or CR&R work order.

DO NOT LANDFILL CONSTRUCTION DEBRIS
Local Landfill Does Not Recycle Construction Debris

3OHDVHQRWHWKHORFDO3ULPD'HVKHFKDODQGILOOLV 127 DUHF\FOLQJFHQWHUSOHDVHGRQRWOLVWLWDV\RXUUHF\FOLQJFHQWHU

A Recycling Summary Report (RSR) must be submitted upon completion of construction. The RSR indicates actual recycling activities and documents compliance with Municipal Code 8.69.

Failure to submit a RSR within 60 days of completing the project can result in forfeiture of your security deposit.

Have questions? Please contact the Environmental Programs at (949) 498-9436. WMP forms may be picked up at Building Department.
187 183
City of San Clemente Page 2
What You Need To Do
There are 3 steps to comply with the City's C&D Debris WMP Requirements. (If you elect to use CR&R you only need to contact CR&R and request a C&D bin for your project). x Step 1 - Complete and submit a WMP with your Building Permit application along with the applicable fees. See the attached WMP Fee Schedule to determine the required fee. x Step 2 - During construction/demolition, gather supporting data for your RSR x Step 3 - Submit a completed RSR within 60 days of project completion Construction & Demolition Debris Facilities flyers are available to help you identify facilities that will accept your construction and demolition debris for recycling. For other assistance and questions about filling out forms, call the Environmental Programs at (949) 498-9436.

The WMP is part of your building permit application and is your plan for reusing, diverting, and/or recycling 75% or greater of all construction and demolition debris from your project.

Note: Quantities must be listed in tons to meet City and State mandated reporting requirements. To convert volume (e.g., cubic yards, square feet, etc.) to tons, use the Materials Conversion Worksheet provided.

To avoid delays in obtaining your Building Permit:
x Submit your completed WMP with your permit application. x Allow 3-5 business days for WMP processing.
x Remember that your Building Permit application is deemed incomplete without an approved WMP. Building Permits will not be issued prior to WMP approval.

Step 1 - Complete and Submit a WMP
If your submitted WMP indicates that less than 75% of the C&D debris will be reused or recycled, you may need to provide additional information (in writing) explaining why the 75% requirement cannot be met. For example, written verification of hazardous materials contamination is required if stated as the reason for not meeting the City's waste reduction and recycling requirements.

Where to Submit Forms: Submit completed WMP at the Building Permit Counter, 910 Calle Negocio. Keep a copy for your records.

Who Should Fill Out the WMP: The Applicant (e.g., architect, contractor, owner, etc.) is ultimately responsible for submitting a completed WMP with their Building Permit application.

The WMP can be filled out by whoever is knowledgeable about the types and quantities of debris that will be generated from the project. If you need help, ask the contractor, subcontractor, or estimator for assistance.

Subcontractor Participation: If subcontractors are required to remove debris from the job site, they can play a key role in helping you meet the City's recycling requirements. Inform subcontractors of your waste reduction and recycling program and what is required of them early in 188 184
►
City of San Clemente Page 3
the project. The applicant must provide documentation for any materials subcontractors are hauling.

Documentation must include types, quantities, weights and destination of materials. It must also specify amount salvaged and/or recycled. We strongly recommend including specifications or other language for recycling and/or reuse in your contracts. Informing your sub-contractors of your requirements up front helps eliminate confusion later.

Review Process: The WMP Form will be reviewed to ensure that it is complete and accurate. City staff will review the WMP to determine if the applicant's estimates for quantities of materials generated and overall plan for reducing waste by 75% or greater are realistic.

If the WMP is not acceptable (e.g., the form is incomplete, the calculations are unrealistic, etc.) the applicant will be contacted and advised of needed changes. A HOLD WILL BE PLACED ON ISSUANCE OF THE PERMIT once the applicant has been notified by phone or fax of necessary revisions. The hold remains effective until the identified issue(s) has been addressed and the WMP is approved. The review process for a properly completed WMP is 3 to 5 business days.

Step 2 - Gather Data for Your RSR
After your Building Permit is issued and you are ready to begin work, you will need to begin recording information for your RSR. Unlike the WMP, which is an estimate, the RSR documents your actual tonnages. You are required to keep all weight tags, gate receipts, and/or invoices necessary to document actual quantities of materials generated, reused, recycled, and/or disposed of throughout the project, as well as facilities or service providers used.

It is your responsibility to obtain written receipts from subcontractors and other parties removing debris from your site. Notify subcontractors/hauler(s) of this requirement before work begins.

Important: The City may review weight tags or other related documents at any point in the project.

Step 3 - Complete and Submit Your RSR
A completed RSR must be submitted to the City within 60 days of completion. The RSR is similar to the WMP, except that it indicates actual quantities and destinations of materials rather than estimates. Quantities must be verifiable, based on weight tags or other sufficient documents. If less than 75% of the C&D debris from the project was diverted from landfill disposal, you must submit documentation with your RSR demonstrating that a "good faith" effort was made to achieve the 75% waste reduction goal. Documentation must specify, in detail, the reasons why you could not meet the City's requirement.

Due Date: RSR’s are due within 60 days of completion. They must be submitted to the Environmental Programs at 910 Calle Negocio, San Clemente, 92673. Be sure to keep a copy for your records.

Review Process: The RSR will be reviewed to determine if the applicant met or exceeded the goals for reuse and recycling stated in their WMP.
189 185
►
City of San Clemente Page 4
Rules for Transporting C&D Debris
Q. Who can transport construction and demolition debris in the City of San Clemente? A. It is unlawful for any person other than the City's licensed franchised solid waste collector to collect or haul any solid waste or construction and demolition debris within the City except:
i) Solid waste otherwise within the scope of the Franchise which is transported to an appropriate disposal facility by a resident of the premises upon which the solid waste was generated (includes any contractor of such resident that owns their own dumpster and is on-site throughout the job and is the generator of the debris); ii) Waste material otherwise within the scope of the Franchise which is transported to an appropriate disposal facility by an officer or full time, permanent employee of the commercial, construction or industrial enterprise that generated the waste (includes any contractor of such resident that owns their own dumpster and is on-site throughout the job and is the generator of the debris);
iii) The sale or donation of Recyclable Material or compostable material other than to contractor; provided, however, to the extent permitted by law, a reduction or discount in price for the collection, transportation or processing of such materials shall not be considered a sale or donation;
iv) Waste material or Recyclable Material otherwise within the scope of the Franchise which is collected or transported to a disposal or recycling facility by City employees in the course and scope of their employment with the City;
v) The collection, transportation or disposal of hazardous, bio-hazardous, untreated medical waste, or infectious waste which is transported to an appropriate disposal facility by any person or entity properly licensed and/or certified to collect, transport and dispose of such materials; vi) The collection, transportation, and disposal of clippings, cuttings, yard waste and related solid waste by a gardener, or landscaper, as part of the gardening or landscaping services they provide, provided that such waste is taken to a legal place of composting, diversion, or disposal.
190 186
►
City of San Clemente Page 5
Waste Management Plan (WMP) Fee Schedule
Performance Security Deposit and Administrative Fees
C&D Recycling Performance Security Deposit.

The Applicant for any Covered Project shall submit with the Waste Management Plan a refundable C&D Performance Security Deposit. The amount of the C&D Performance Security Deposit shall be as follows:

A. For each application for a building permit for re-roofing with tear-off of the existing roof, a loft remodel and/or projects with dirt removal, the C&D Performance Security Deposit shall be $250.

B. For each application for a building permit for a Renovation consisting of alteration, remodel, or modification (except for additions, which are addressed in paragraph C below) of a residential or commercial structure, the C&D Performance Security Deposit shall be $500.00.

C. For each application for a building permit for a Renovation that consists of an addition to an existing residential or commercial structure, the C&D Performance Security Deposit shall be $750.00.

D. For each application for a building permit for new Construction of a residential or commercial structure, the C&D Performance Security Deposit shall be $1,000.

E. For each application for a building permit for the Demolition of a residential or commercial structure, the C&D Performance Security Deposit shall be $1,000.

F. For each application for a City-sponsored Project, regardless of size, the C&D Performance Security Deposit shall be $1,000.00.

Note: Failure to submit your Recycling Summary Report within 60 days of project completion will result in forfeiting your security deposit.

Administrative Fee.

Prior to the City's issuance of any permit for a Covered Project, the Applicant shall pay to the City a $60.00 non-refundable fee for processing the Applicant's Waste Management Plan. 191 187





 






 










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City of San Clemente/Environmental Programs
380 Ave. Pico, #N
San Clemente, CA 92672
Phone (949) 498-9436 / Fax (949) 361-8234
[email protected]
CR&R, Inc. (877) 728-0446

DO NOT LANDFILL CONSTRUCTION DEBRIS
Local Landfill Does Not Recycle Construction Debris
Waste Management Plan (WMP)
Complete and submit the following information with each application for a building permit.

Owner Name Owner Phone No.

Owner Address
Contractor Name Contractor Phone No.

Contractor Address
Project Address
Description of Project
Anticipated materials removed from project
Estimated volume or weight of each material type
Estimated volume or weight of material that can feasibly be recycled or reused Location where material will be recycled

3OHDVHQRWHWKHORFDO3ULPD'HVKHFKDODQGILOOLV 127 DUHF\FOLQJFHQWHUSOHDVHGRQRWOLVWLWDV\RXUUHF\FOLQJFHQWHU

Please do not landfill construction debris
most materials are recyclable but if it’s not
a recyclable, name of landfilled used
I certify under penalty of law that I have personally examined and am familiar with the information submitted in this document and all attachments and that, based on my inquiry of those individuals immediately responsible for obtaining and or providing information, I believe that the information is true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and or imprisonment.

SIGNED: DATE:

Contractor
Property Owner
Once the project is finaled, please complete the Recycling Summary and submit with your recycling trip tickets to Environmental Programs at 380 Ave. Pico, #N San Clemente, CA 92672 or fax to (949) 361-8234. Failure to submit your Recycling Summary Report within 60 days of project completion will result in forfeiting your deposit. 194 190

DO NOT LANDFILL CONSTRUCTION DEBRIS
Recycling Summary Report
Project Address___________________________________Contractor Name__________________________ Permit #
Material Reuse/Salvage
(lbs. or tons)
Disposal
(lbs. or tons)
Recycled
(lbs. or tons)
Destination
Mixed Debris (all materials)
Mixed Debris (all materials)
Mixed Debris (all materials)

3OHDVHQRWHWKHORFDO3ULPD'HVKHFKDODQGILOOLV 127 DUHF\FOLQJFHQWHUSOHDVHGRQRWOLVWLWDV\RXUUHF\FOLQJFHQWHU

Name and Address to send refund: (only the person that paid the security deposit can collect the deposit) ____________________________________________________________________________________________ I certify under penalty of law that I have personally examined and am familiar with the information submitted in this document and all attachments and that, based on my inquiry of those individuals immediately responsible for obtaining and or providing information, I believe that the information is true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and or imprisonment.

SIGNED: DATE:

Contractor
Property Owner
Please provide completed form and certified weight tickets to the Environmental Programs within 60 days of completion of the project or your refund will be forfeited. You may mail completed information to 380 Ave. Pico, #N, San Clemente, CA 92672, fax (949) 361-8234 or email to [email protected].

If you have any questions, please call (949) 498-9436.
195 191
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VICINITY MAP

CITY OF SAN CLEMENTE

CORONADO LANE/ AVENIDA VICTORIA

STORM DRAIN IMPROVEMENTS
PROJECT No. 26001

AGENCY INDEX
AT&T (714) 618-9141
COHT.-.CT : KARL JOHNSON SAN OIECO GAS & El.EClRIC (9411) 369-4721 CONTACT : OOLPHVS D,,\\15
SO. CAI.Jr. GAS COMPANY (21l) 231-7608
COX COMMUMICATlONS
CONTACT : MICHAEL KANE
(949)5$3-88e1
CITY or SAN CI.EMEHTE (949)l66-1553
I/TI.JTIES OCPAR'TMOO

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August2023
Sht. SHEET INDEX
No. DESCRIPTION

1. TITLE SHEET

2. NOTES and PLAN & PROFILE
ENGINEERING SCALE: AS SHO'MII
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PROJECT LOCATION
LEGEND
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TITlESHEET

EXISTING STRIPING
DESIGNED BY:A.C.C. 18/24/23
18£4/23

CORONADO LANE / AVENIDA VICTORIA STORM DRAIN IMPROVEMENTS REV. DATE: 0£SCRIPT10N BY: APP'W: APPROVED: ::fl': s/M/2,'$ REVISIONS REFERENCES APPROVALS "·""-'"""'""°" om
Projed.No. 26001
CITY OF SAN C L EMENTE PUBUC WORKS OIRECTOR£CITY OIOINEER S:\cd\Engineering\secure\PROJECTS\PN 26001 - Coronado Lon(! ol ,-_.,,, V,ctorio SD lmprovements\09-Plons & SpKs\Coronodo ot Victoria SD tmprovs.dwg Thursday, August 24, 202.3 11:19:20 AM .....
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STORM DRAIN NOTES:

1. ALL P.V.C. PIPE SHALL BE BEDDED IN ACCORDANCE WITH CITY OF SAN CLEMENTE WATER ANO SEWERAGE STANDARD PLAN S0- 1.

2. ALL CONCRETE IN REINFORCED CONCRETE STRUCTURES SHALL BE M:NIMUM OF 4,000 PSI, PORTI..ANO CEMENT TYPE V CONCRETE.

J. ALL PIPE LENGTHS ARE HORIZONTAL PROJECTS. UNLESS OTHERWISE SHOWN.

4. PRIOR TO THE PLACEMENT OF STORM DRAIN IMPROVEMENTS, THE SOILS

ENGINEER SHALL CERTIFY IN WRITING TO THE CITY'S INSPECTOR THAT THE STORM DRAIN SUBGRAOE IS OF i'DEQIJATE STRENGTH TO SUPPORT THE STRUCTURES ANO 1'Hf ANTICIPATED LOADS.

5. ALL TRENCH EXCAVATIONS SHALL CONFORM TO STATE OF CALIFORNIA CONSTRUCTION SAFETY ORDERS.

6. ALL FILL MATERIAL SHALL BE COMPACTED TO go,: RELATIVE COMPACTION AS DETERMINED BY CALIFORNIA TEST METHOD 216F.

7. ALL MATERIALS TESTING FOR THE DRAINAGE FACILITIES SHALL BE PROVIDED BY THE CONTRACTOR IN ACCORDANCE WITH THE NUMBER. LOCATION AND FREQUENCY REQUESTED BY THE CITY'S INSPECTOR.

8. CONSTRUCTION SITES SHALL BE MAINTAINED IN SUCH A CONDITION Tl-1,',T

AN ANTICIPATED STORM DOES NOT CARRY WASTES OR POLLUTANTS OFF THE SITE OR INTO A CONNECTED SEWER OR STORM DRAIN.

DISCHARGES OF MATERIAL OTHER THAN STORM WATER ARE ALLOWED ONLY

WHEN NECESSARY FOR PERFORMANCE ANO COMPLETION OF CONSTRUCTION PRACTICES AND WHERE THEY DO NOT: CAUSE OR CONTRIBUTE TO A VIOLATION OF 1'Hf WATER QUALITY STANDARD: CAUSE OR THREATEN TO CAUSE POLLUTION. CONTAMINATION, OR NUISNICE: OR CONTAIN A

HAZARDOUS SUBSTANCE IN A QUANTITY REPORTABLE UNDER FEDERAL REGULATIONS 40 CFR PARTS 117 ANO 302.

POTENTIAL POLLUTANTS INCLUDE BUT ARE NOT LIMITED TO: SOLID OR LIQUID CHEMICAL SPILLS: WASTES FROM PAINTS. STAINS. SEALANTS,GLUES. LIMES, PESTICIDES, HERBICIDES, WOOD PRESERVATIVES ANO SOLVENTS; ASBESTOS FIBERS, PAINT FLAKES OR STUCCO FRAGMENTS: FUELS, OILS, LUBRICANTS, AND HYDRAULIC, RADIATOR OR 84.TTERYFLUIOS; FERTILIZERS, VEHICLE/EQUIPMENT WASH WATER ANO CONCRETE WASH WATER: CONCRETE, DETERGENT OR FLOATABLE WASTES; WASTES FROM 1'Hf ENGINE/EQUIPMENT STEAM CLEANING OR CHEMICAL DEGREASING; ANO SUPERCHLORINATED POTABLE WATER LINE FLUSHINGS.

DURING CONSTRUCTION, DISPOSAL OF SUCH MATERIALS SHOULD OCCUR IN

A SPECIFIED ANO CONTROLLED TEMPORARY AREA ON-SITE, PHYSICALLY

SEPARATED FROM POTENTIAL STORM WATER RUN - OFF, WITH ULTIMATE DISPOSAL IN ACCORDANCE WITH LOCAL. STATE AND rEOERAL REQUIREMENTS.

11. A STAINLESS STEEL MARKER PER THE SPECIAL PROVISIONS OF THE ORANGE COUNTY PUBLIC WORKS STANDARD PLANS WITH THE WORDS "NO DUMPING DRAINS TO OCEAN" SHALL BE MOUNTED ON THE TOP OF EACH INLET WITH SILKABONO i'DHESIVE OR EQUAL.

CONSTRUCTION NOTES:
0 REMOVE AND DISPOSE OF EXISTING CATCH BASIN AND GRATE.

REMOVE CURB AND GUTTER TO THE NEAREST JOINT AS NEEDED FOR THE WORK ANO REPLACE IN KIND. MATCH EXISTING GRADE. 0 ~~~olx~~~ic~g~c~DE il~~E G'trro:rsAl~EJ=~E~Hl~o~H~~
MATCH EXISTING GRADE.
@ FURNISH AND INSTALL 12" P.V.C. C9DO (DR 14) DRAIN PIPE PER CITY OF SAN CLEMENTE STD. No. S0- 1 AND PROJECT SPECIFICATIONS. 0 CONSTRUCT JUNCTION STRUCTURE TYPE IV PER OCPWD STD. PLAN JJ1-J-OC.
@ CONSTRUCT INLET TYPE IV PER OCPWD STD. PLAN 1J04, ONE GRATING.
® CONSTRUCT LOCAL DEPRESSION PER SPPWC STD. PLAN J 1J-4, CASEF.
0 CONCRETE SLURRY FILLANDABANOON IN PLACE EXISTING 4" DIA.

DRAIN PIPE.
@ CONSTRUCT CONCRETE COLLAR PER OCPWO STD. PLAN 380-4-0C. (NO PIPE JOINTS 1 0 FT. ON EITHER SIDE OF COLLAR.)
l~ld,ml ~-4F::~~ =:~ /, EXIST.A.C. ...ld::'--- II PAVEMENT , _. ,cc ' - - • ---
GUTTER I II ----·
GENERAL NOTES:

ALL WORK SHALL CONFORM TO THE STANDARD PLANS AND SPECIFICATIONS ARISING FROM SOLE NEGLIGENCE OF THE OWNER OR THE ENGINEER.

OF THE CITY OF SAN CLEMENTE, CONTRACT DOCUMENTS, ANO STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION (SSPWC), LATEST EDITION 21. THE CONTRACTOR SHALL VERIFY ALL CONDITIONS ANO DIMENSIONS ANO ANO SUBSEQUENT SUPPLEMENTS. ALL WORK SHALL BE SUBJECT TO THE SHALL REPORT ALL DISCREPANCIES TO THE ENGINEER PRIOR TO THE CITY ENGINEER'S ACCEPTANCE AS A CONDITION OF COMPLETION OF WORK BY COMMENCEMENT OF WORK.

THE CONTRACTOR.

2. WHERE STANDARD PLANS ARE CAU£0 FOR, STANDARD PLANS FOR PUBLIC

WORKS CONSTRUCTION (SPPWC), ORANGE COUNTY PUBLIC WORKS STANDARD

PLANS, CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS), AMERICAN PUBLIC WORKS ASSOCIATION (APWA), AMERICAN WATER WORKS ASSOCIATION s~-:~), AND CITY OF SAN CLEMENTE STANDARDS, LATEST EDITIONS SHALL BE J . ALL IMPROVEMENTS AND LANDSCAPING WITHIN AND AROUND THE VICINITY OF

CONSTRUCTION LIMITS TO BE PROTECTED IN PLACE UNLESS OTHERWISE NOTED.

4. THE CONTRACTOR SHALL BE RESPONSIBLE FOR DAMAGE TO EXISTING UTILITIES, IMPROVEMENTS, TRAFFlC STRIPING AND MARKINGS, SIGNAL LOOPS,

STRUCTURES, TREES, LANDSCAPING, AND IRRIGATION SYSTEMS, AS A RESULT OF HIS OPERATIONS, AND WILL BE REQUIRED TO REPAIR OR REPLACE SAME TO THE SATISFACTION OF, AND AS DIRECTED BY THE CITY OF SNl CLEMENTE OR UTILITY CDMP1'Hf AT CDNTRACTOR'S COST.

5. THE CONTRACTOR SHALL NOTIFY THE ENGINEER AT LEAST 48 HOURS PRIOR TO BEGINNING OF ANY WORK.

6. WHEN JOINING EXISTING PAVEMENT, CONTRACTOR SHALL FEATHER A MINIMUM OF 10 FEET OR THAT WHICH IS SHOWN ON THE CONSTRUCTION PLAN. NEW CONSTRUCTION JOINING EXISTING PAVING SHALL BE DONE WITH NO DANGEROUS OR NOTICEABLE JOINTS AS DETERMINED BY THE ENGINEER.

7. TRAFFIC STRIPING SHALL BE REPLACED UPON THE FINISHED SURFACE AT THE SAME LOCATION, UNLESS SHOWN OTHERWISE ON THE IMPROVEMENT PLAN.

PRIOR TO CONSTRUCTION, ALL SURVEY MONUMENTS ANO CENTERLINE TIES ARE TO BE LOCATED IN THE FIELD. UPON COMPl.ETlON OF CONSTRUCTION,

ALL DAMAGED OR DESTROYED CENTERLINE TIES AND SURVEY MONUMENTS ARE TO BE RESET AND "CORNER RECORDS" PREPARED FOR SURVEY MONUMENTS

FOR SUBMISSION TO THE CITY'S ENGINEERING DIVISION AND FILING WITH THE COUNTY SURVEYOR IN COMPLIANCE WITH AB 14 14. THIS MUST BE COMPLETED PRIOR TO CERTIFYING COMPLETION OF THE PROJECT. ALL RESTORATIONS OF SURVEY MONUMENTS SHALL BE CERTIFIED BY A CALIFORNIA LICENSED SURVEYOR IN ACCORDANCE WITH SECTION 8771 OF THE BUSINESS AND PROFESSIONS CODE.

WORK SHOWN OR INDICATED ON THESE PLANS, OR CALLED FOR IN THE SPECIFICATIONS. BUT NOT INCLUDED AS PAY QUANTITY ITEMS, SHALL BE CONSIDERED INCIDENTAL WORK - COST OF WHICH SHALL BE INCLUDED IN THE CONTRACTOR'S BID FOR PAY QUANTITY ITEMS.

25. THE CONTRACTOR SI-IALL HAVE COPIES OF THE PLANS AND SPECIFICATIONS FOR THIS PROJECT ON THE SITE AT ALL TIMES. AND SHALL BE FAMILIAR WITH ALL APPLICABLE STANDARDS ANO SPECIFICATIONS.

THE CONTRACTOR SHALL CONDUCT HIS CONSTRUCTION OPERATIONS IN SUCH A MANNER THAT STORM OR OTHER WATERS MAY PROCEED UNINTERRUPTED ALONG THE STREET OR DRAINAGE COURSES.

27. ALL EXISTING IMPROVEMENTS INCLUDING CURB AND GUTTERS, SIDEWALK, AC

OR PCC PAVING WHICH ARE BEING JOINED OR MATCHED IN CONNECTION WITH THE PROJECT, SHALL BE JOINED, OR WATCHED IN A MANNER SATISFACTORY TO THE CITY, INCLUDING NECESSARY SAWCUTTING, REMOVAL. REPLACING OR CAPPING. 8. THE CONTRACTOR SHALL PROVIDE AND MAINTAIN TRAFFIC CONTROL DEVICES

AT ALL TIMES IN ACCORDANCE WITH THE STANDARD SPECIFICATIONS, THE PROJECT SPECIAL PROVISIONS, AND AS DIRECTED BY THE ENGINEER. 28. THE CONTRACTOR SHALL REPAIR AND/OR REMODEL EXISTING IRRIGATION SYSTEMS AS NECESSARY TO FACILJTATE CONSTRUCTION TO THE SATISFACTION OF THE CITY OR PROPERTY OWNER, WHOEVER IS THE CASE. 9. THE CONTRACTOR SHALL SUBMIT TRAFFIC CONTROL DRAWINGS TO THE CITY

FOR REVIEW AND APPROVAL

10. THE CONTRACTOR SHALL FURNISH Alff AND ALL SURVEY WORK REQUIRED TO PERFORM THIS WORK AS PART OF THE CONTRACT PRICE.

11. THE CONTRACTOR SHALL OBTAIN ALL NECESSARY PERMITS AND NOTIFY ALL UTILITY COMPANIES A MINIMUM OF 72 HOURS PRIOR TO THE START OF CONSTRUCTION. IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO COORDINATE ALL PHASES OF CONSTRUCTION WITH THE UTILITIES COMPANIES JO.

INVOLVED.

12. A CITY OF SAN CLEMENTE BUSINESS LICENSE SHALL BE OBTAINED BY THE

DEWATERING OF CONTAIJINATED GROUNDWATER, OR DISCHARGING CONTAMINATED SOILS VIA SURFACE EROSION IS PROHIBITED. DEWATERING OF NON-CONTAM INATED GROUNDWATER REQUIRES A NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM PERMIT FROM THE RESPECTIVE STATE REGIONAL WATER QUALITY CONTROL BOARD. COORDINATE WITH THE CITY OF SNl CLEMENTE REPRESENTATIVES.

THE CONTRACTOR SHALL MAINTAIN AND PROVIDE THE CITY WITH A "RECORD SET" OF AS- BUILT DRAWINGS AT THE COMPl.ETlON OF ALL WORK.

CONTRACTOR, AT HIS EXPENSE, PRIOR TO STARTING WORK. SUBCONTRACTORS NOTES TO CONTRACTOR:

WORKING FOR THE GENERAL CONTRACTOR ON THIS PROJECT SHALL ALSO BE REQUIRED TO HAVE A CITY OF SAN CLEMENTE BUSINESS LICENSE WHILE 1. IT IS KNOWN OF THE EXISTENCE OF GROUNDWATER IN THE AREA OF THIS WORK. SOME OF THIS GROUNDWATER DRAINS TO THE STREET GUTTER FROM

RESIDENCES AND BUSINESS THROUGH CURB CORES AT DIFFERENT LOCATIONS WHIL£ OTHER IS FIRST COLLECTED IN A SUMP AND LATER PUMPED OUT AT IRREGULAR INTERVALS. THE LATTER IS THE CASE WHERE THE SUMP IS

LOCATED WITHIN A PRIVATE PROPERTY (THE SAN CLEMENTE COVE RESORT CONDOMINIUMS. 104 SO. ALA"4EDA LANE). FROM THERE THE W-'TER REACHES

THE STREET GUTTER VIA A SMALL DRAIN PIPE TO A SMALL SUMP DRAIN LOCATED BEHIND THE EXISTING CONCRETE CURB. THE CONTRACTOR SHALL

PREPARE A PLAN SHOWING THE MANNER IN WHICH THIS WATER WILL BE

DIVERTED TO ENSURE ITS SAFE AND PROPER HANDLING AND/OR DISPOSAL

CONTRACTOR SHALL SUBMIT THIS PLAN FOR REVIEW AND APPROVAL BY THE ENGINEER. PAYMENT FOR THIS WORK SHALL BE PER LUMP SUM PRICE. NO OTHER COMPENSATION WILL BE ALLOWED.

WORKING ON THIS PROJECT.
1J. ALL EXISTING CITY-OWNED UTILITIES LOCATED IN SIDEWALK, DRIVEWAY APPROACH, ACCESS RAMP OR Alff AREA REQUIRING GRADE ADJUSTMENT DUE TO THE PROPOSED IMPROVEMENTS SHALL BE CONSIDERED APPURTENANT TO THE BID ITEM FOR WHICH THE ADJUSTMENT IS REQUIRED.

14. HARD HATS AND RED VESTS SHALL BE WORN AT ALL TIMES WHEN WORKING ON THE PROJECT. IT IS THE CONTRACTOR'S RESPONSIBILITY TO ENSURE THAT THIS REQUIREMENT IS ENFORCED.

15. AT NO TIME IS 1'Hf RESIDENCE OR BUSINESS TO BE WITHOUT ACCESS UNLESS OTHERWISE APPROVED.

2. GROUNDWATER AND WET/SATURATED SOIL CONDITIONS SHOULD BE ANTICIPATED

16. THE LOCATION AND EXISTENCE OF ALL UTI LITIES, IMPROVEMENTS, STRUCTURES DURING CONSTRUCTION AND DEWATERING MAY BE REQUIRED. WHEN REQUIRED

AND SUBSTRUCTURES SHOWN ON THESE PLANS ARE APPROXIMATE AND TAKEN DEWATERING SHALL BE PERFORMED PER PROJECT SPECIFICATIONS, FROM AVAILABLE RECORDS AND UNDERGROUND SERVICE ALERT. IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO VERIFY THEIR LOCATION AND J . AT ALL LOCA.TIONS WHERE CONCRETE IS TO BE REMOVED OR NEW CONCRETE IS PROTECT THEM IN Pl.ACE WHETHER OR NOT SHOWN ON THESE PLANS. JOINING, THE CONTR,t.CTOR SHALL 5'1.WCUT EXISTING CONCRETE TO NEAREST JOINT CONTRACTOR SHALL EXPOSE FAR ENOUGH IN ADVANCE OF PIPE LAYING UNLESS DIRECTED OTHERWISE 8'f THE CITY REPRESENTATIVE. OPERATIONS UTILITIES WHICH MAY CONFLICT WITH HIS WORK IN ORDER TO MAKE NECESSARY ADJUSTMENTS IN GRADE TO CLEAR THESE UTILITIES. NO ADDITIONAL PAYMENT SHALL BE ALLOWED FOR SUCH ADJUSTMENTS. 17, THE CONTRACTOR IS RESPONSIBLE FOR DESIGNING, CONSTRUCTING, AND

MAINTAINING ALL SAFETY DEVICES AND BE RESPONSIBLE FOR CONFORMING TO

ALL LOCAL, STATE, AND FEDERAL SAFETY AND HEALTH STANDARDS, LAWS AND REGULATIONS. THE CITY SHALL NOT BE RESPONSIBLE FOR ENFORCING SAFETY MEASURES OR REGULATIONS.

18. WHEN WORKING IN STREETS ADJACENT TO STREETS ALREADY IN USE, THE

CONTRACTOR SHALL USE PROPER SAFETY SIGNING AND BARRICADING SUCH AS THOSE GIVEN IN THE WA T.C.H. MANUAL OR THE MANUAL OF WARNINGS

LIGHTS AND DEVICES FOR USE IN PERFORMANCE OF WORKS IN HIGHWAYS PUBLISHED BY THE CALIFORNIA DEPARTMENT OF PUBLIC WORKS .

19. WORKING HOURS FROM 8:00 AM TO 4:30 PM, MONDAY THROUGH FRIDAY, SHALL BE MAINTAINED. ANY EXCEPTIONS SHALL REQUIRE ENGINEER'S APPROVAL.

20. THE CONTRACTOR AGREES THAT HE SHALL ASSUME SOLE AND COMPLETE

RESPONSIBILITY FOR JOB SITE CONDITIONS DURING THE COURSE OF THE

CONSTRUCTION OF THIS PROJECT, INCLUDING SAFETY OF ALL PERSONS AND PROPERTY; THAT THIS REQUIREMENT SHALL APPLY CONTINUOUSLY AND NOT BE LIMITED TO NORMAL WORKING HOURS; AND THE CONTRACTOR SHALL DEFEND, INDEMNIFY AND HOLD THE OWNER AND THE ENGINEER HARMLESS FROM 1'Hf AND ALL LIABILITY, REAL OR ALLEGED IN CONNECTION WITH THE PERFORMANCE OF THE WORK ON THIS PROJECT, EXCEPTING FOR LIABILITY ENGINEERING SCALE : AS SHOWN ORA'MNG NO;
IB/24/2J
Is;2412J
NOTES & Pl.AN AND PROFILE

CORONADO LANE / AVENIDA VICTORIA STORM DRAIN IMPROVEMENTS APPR0'-,0): SEE SHEET 1 OF 2 Project No. 26001 SHEET -~-- o-~-~---------------~~-----i---------------+---------------i

REVISIONS R E F E R E N C E S A P P R O V A L S CITY OF SAN CLEMENTE S:\cd\Engineerlng\secure\PROJECTS\PN 26001 - Coronodo Lone ot Ave Victorio SD lmprovem ents\09-Plons & Spec s\Coronodo ot Victorio SD lm provs.dwg Thursdoy, August 24, 202J 11:19:54 AM T"""
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UNDERGROUND SOLUTIONS
Your First Choice For Potholing Services
120 N. Andreasen Dr., Escondido, CA 92029 Ph# 760/ 294-9449 Fax# 760/ 294-9490 -XO\

Amir K. Ilkhanipour, P.E.

City of San Clemente
910 Calle Negocio
San Clemente, CA 92673
Dear Mr. Ilkhanipour:

I would like to take this opportunity to personally thank you for putting your trust in Underground Solutions, Inc. to perform the utility locating on this project. Over the last  years USI has prided itself on being the potholing company of choice of our clients, we have a 99% repeat customer base. Your opinion matters to us. We welcome any comments or suggestions that will help us improve our service and keep you coming back.

The following proprietary report details our findings for the pothole locations identified by your company, complete with photographs of individual utilities found during our investigation. Underground Solutions’ mission statement has never changed; we strive to provide the most professional and accurate state-of-the-art service. This is achieved by our top of the line equipment and professional field team.

Once again, thank you for this opportunity and we look forward to a continued working relationship with you and your firm!
Sincerely,
Michael E Arme
President
Underground Solutions, Inc.
201 197

UNDERGROUND
~ SOLUTIONS
"
Table of Contents
y Pothole Summary Sheet(s)
y Area Map(s) / Pothole Exhibit
y Pothole Report
y Data and Photo Logs
y Traffic Control Plans (if applicable)
y Picture Thumbnails
y Legends
202 198
UNDERGROUND • SOLUTIONS
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POTHOLE SUMMARY SHEET(S)
203 199

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~ SOLUTIONS
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120 N. Andreasen Dr. Escondido, CA 92029
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AREA MAP(S) / POTHOLE EXHIBIT
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120 N. Andreasen Dr. Escondido, CA 92029
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" Underground Solutions, Inc.
120 N. Andreasen Dr. Escondido, CA 92029
(760) 294-9449 • Fax (760) 294-9490 • www.usipothole.com

DATA & PHOTO LOGS
219 215

UNDERGROUND
~ SOLUTIONS
"
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LiNDEr-GRO~ VNO SOUJTIONS
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Date: / - I '2.
- 2 3 · : REPORT DATA AND PHOTO LOG
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EXHIBIT
City of San Clemente
¥ j 910 Calle Negocio, Suite 100 Proposed Project Staging Area for i s~ef1c::·r:s1c!-6f:t3 Coronado Lane/Avenida Victoria Storm Drain Improvements o!i Fax (949) 361-8316
j L-......::= ::::...._ ,1._ ________ ----1 ________ P_.N_._26_00_1 _____ _ City of San Clemente
Bidders' Listing for "Coronado Lane/Avenida Victoria Storm Drain Improvements (PN 26001)"Issued on 08/24/2023Bid Due on September 12, 2023 2:00 PM (PDT)Vendor Name Address City State Zip Bid AmountGCI Construction, Inc 1031 Calle Recodo, Suite D San Clemente CA 92673 $95,800.00PALP dba Excel Paving Co. 2230 Lemon Ave. Long Beach CA 90806 $98,300.00 $WWDFKPHQW
230 226
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233 229
Statutory Exemptions. State code number:
_______________________________________________
Print Form
Notice of Exemption Appendix E
To: Office of Planning and Research From: (Public Agency): ____________________________ P.O. Box 3044, Room 113 _______________________________________________ Sacramento, CA 95812-3044 County Clerk
(Address)
___________________________
___________________________
County of: __________________
Project Title: ____________________________________________________________________________ Project Applicant: ________________________________________________________________________ Project Location - Specific:

Project Location - City: ______________________ Project Location - County:

Description of Nature, Purpose and Beneficiaries of Project:
_____________________
Name of Public Agency Approving Project: _____________________________________________________ Name of Person or Agency Carrying Out Project: ________________________________________________ Exempt Status: (check one):

Ministerial (Sec. 21080(b)(1); 15268);
Declared Emergency (Sec. 21080(b)(3); 15269(a));
Emergency Project (Sec. 21080(b)(4); 15269(b)(c));
Reasons why project is exempt:

Lead Agency
Contact Person: ____________________________ Area Code/Telephone/Extension: _______________ If filed by applicant:
 Attach certified document of exemption finding.
 Has a Notice of Exemption been filed by the public agency approving the project? Yes No Signature: ____________________________ Date:
6LJQHG E\ /HDG $JHQF\ 6LJQHGE\ $SSOLFDQW
Authority cited: Sections 21083 and 21110, Public Resources Code. Date Received for filing at OPR:

Reference: Sections 21108, 21152, and 21152.1, Public Resources Code. _______________
Categorical Exemption. State type and section number: ____________________________________ ______________________________________________
______________ Title: _______________________
Revised 2011
$WWDFKPHQW
230
City of San Clemente
Engineering Division, 910 Calle Negocio
San Clemente, CA 92673; Attn: Amir K. Ilkhanipour
Coronado Lane / Avenida Victoria Storm Drain Improvements City of San Clemente
at the Corner of Coronado Lane and Avenida Victoria
San Clemente Orange
The project replaces the existing non-functioning catch basin and storm drain pipe to be operational again for safety and convenience of the public.

City of San Clemente
City of San Clemente
Section 15302, Class 2
Consistent with Section 15302, Class 2, the project consists of replacement of existing storm drain facilities.

Kiel Koger (949) 361-6187
Public Works Director
■ ■
234
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ATTACHMENT 4
4893-7738-2247 v1
RESOLUTION NO. 24-01

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SAN CLEMENTE, CALIFORNIA, ACCEPTING THE

CORONADO LANE STORM DRAIN IMPROVEMENTS, CIP
PROJECT NO. 26001, FROM GCI CONSTRUCTION, INC.

WHEREAS, on October 3, 2023, the City Council awarded a construction contract to GCI Construction, Inc. for the Coronado Lane / Avenida Victoria Storm Drain Improvements, CIP Project No. 26001; and
WHEREAS, the Coronado Lane / Avenida Victoria Storm Drain Improvements replaced an existing 4” PVC storm drain pipe and a small inlet at the corner of Coronado Lane and Avenida Victoria with a 12” PVC pipe and a larger catch basin; and WHEREAS, the project has been completed to the satisfaction of the Public Works Director/City Engineer.

NOW, THEREFORE, the City Council of the City of San Clemente hereby resolves as follows:

SECTION 1. The foregoing recitals are true and correct and incorporated by this reference.

SECTION 2. The work performed by GCI Construction, Inc. for the Coronado Lane / Avenida Victoria Storm Drain Improvements, CIP Project No. 26001, is hereby accepted.

SECTION 3. The Public Works Director/City Engineer is authorized and directed to execute and record the Notice of Completion for the work completed by GCI Construction, Inc. for the Coronado Lane Storm Drain Improvements, CIP Project No. 26001.

SECTION 4. The City Clerk is authorized and directed to release the payment bond 35 days from the recordation of the Notice of Completion upon verification with the Engineering Division that no liens have been levied against the Contractor, GCI Construction, Inc.

SECTION 5. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. 235
Resolution No. 24-01 Page 2
4893-7738-2247 v1
PASSED AND ADOPTED this _____ day of January, 2024.
_______________________
Mayor of the City of
San Clemente, California
ATTEST:
__________________________
CITY CLERK of the City of
San Clemente, California
236
Resolution No. 24-01 Page 3
4893-7738-2247 v1

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §

CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 24-01 was adopted at a regular meeting of the City Council of the City of San Clemente held on _______ day of January 2024, by the following vote:

AYES:

NOES:

ABSENT:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____day of _________________, ________. _______________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
___________________________
Elizabeth A. Mitchell, City Attorney
237
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org

AGENDA REPORT

CITY OF SAN CLEMENTE

CITY COUNCIL MEETING

CITY OF SAN CLEMENTE
Meeting Date: January 16, 2024 Agenda Item: 7E
Department: Public Works
Prepared By: Amir K. Ilkhanipour, P.E., Principal Civil Engineer Subject:
..titl e

CONSIDERATION OF A RESOLUTION TO ACCEPT AND FILE NOTICE OF COMPLETION FOR THE SEWER LINE POINT REPAIRS AND LINING, CIP PROJECT NO. 28206 ..body Fiscal Impact:

The total construction cost of $375,139 is within the approved CIP budget of $376,000 in the Sewer Fund Depreciation Reserve, Account No. 054-476-43420-000-28206.

Summary:

Before the City Council is the acceptance and Notice of Completion (Attachment 2) for Sewer Line Point Repairs and Lining, as shown on the Location Map (Attachment 1).

Background:

On September 14, 2023, the City Council awarded a construction contract to Insituform Technologies, LLC for Sewer Line Point Repairs and Lining (Attachment 3). The work consisted of repair and rehabilitation of seven segments of sewer gravity mains that were in need of repair.

Repairs were completed by lining with no excavation required and minimal impact to the community and two point repairs that required excavation to repair damage pipe. The repairs are located at the intersection of El Camino Real and Camino Capistrano, Calle Frontera just east of the intersection with Calle Cuadra, and in the vicinity of the intersection of Avenida Vaquero and Calle Vallarta.

A summary of the total construction expenditures is provided below:

Construction Administration, Management & Inspection $ 9,100 Construction Contract 366,039
Total Construction Cost $375,139
Council Options:
 Adopt Resolution No. 24-02(Attachment 4), which would accept the completed construction work for Sewer Line Point Repairs and Lining, CIP Project No. 28206.  Adopt Resolution No. 24-02 with modifications.
 Continue the item with direction to provide additional information. 1 Meeting Date: January 16, 2024 Agenda Item: 7E

CITY OF SAN CLEMENTE
Environmental Review/Analysis
Acceptance and filing of a notice of completion is not a “project” under the California Environmental Quality Act. The work undertaken was previously determined to be categorically exempt from the California Environmental Quality Act (CEQA) under Class 1 (Repair and Maintenance - 14 CCR §15301) of the State CEQA Guidelines.

Recommended Actions:

STAFF RECOMMENDS THAT the City Council adopt Resolution No. 24-02, which would:

1. Accept Sewer Line Point Repairs and Lining, CIP Project No. 28206, from Insituform Technologies, LLC;

2. Authorize the Public Works Director/City Engineer to execute and record the Notice of Completion for the completed Sewer Line Point Repairs and Lining; and

3. Authorize the City Clerk to release the payment bond 35 days from the recordation of the Notice of Completion upon verification with the Engineering Division that no liens have been levied against the Contractor, Insituform Technologies, LLC. ..recommendation
..end
Attachment:

1. Location Map

2. Notice of Completion

3. Staff Report dated, September 14, 2023

4. Resolution No. 24-02
Notification:

None.
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Sewer Line Point Repairs
and Lining (CIPP) Near M01

PROJECT

LOCATIONS
PN 28206
Attachment 1

NOT TO SCALE
3 C
l
910 Calle Negocio, Suite 100
San Clemente, CA 92673
Tel (949) 361-6100
Fax (949) 361-8316
ATTACHMENT 2
Recording Requested By:

City of San Clemente
When Recorded, Mail To:

Public Works Department
City of San Clemente
910 Calle Negocio
San Clemente, CA 92673
Recorded for the benefit of the City of San
Clemente and exempt from recording fees
pursuant to Government Code Section 27383.

Space above this line is for Recorder’s Use Only

NOTICE OF COMPLETION
Notice is hereby given by the City of San Clemente, a Municipal Corporation, that a public work of improvement has been completed as follows:

1. Project title or description of work: Purchase and Installation of Sewer Line Point Repairs and Lining, CIP Project No. 28206

2. Date of completion: November 17, 2023

3. Street address or legal description of the project site: Intersection of Avenida Vaquero and Calle Vallarta, Intersection of Camino Capistrano and El Camino Real and Calle Frontera, San Clemente, CA 92672

4. Name of owner: City of San Clemente

5. Interest or estate of owner: City Sewer Gravity Mains within public streets

6. Address of owner: 910 Calle Negocio, San Clemente, CA 92673

7. Name and address of contractor: Insituform Technologies, LLC, 580 Goddard Avenue, Chesterfield, MO, 63005-1120
I am the Public Works Director/City Engineer for the City of San Clemente, a Municipal Corporation, the owner of the indicated interest or estate in the property described above.

I make this verification on behalf of the City of San Clemente. I have read this Notice of Completion and know its contents. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed on __________________________ in San Clemente, California. ________________________________________
David Rebensdorf, Public Works Director/City Engineer
City of San Clemente
4 910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org

AGENDA REPORT

CITY OF SAN CLEMENTE

CITY COUNCIL MEETING

CITY OF SAN CLEMENTE
Meeting Date: September 14, 2023 Agenda Item: 7J
Department: Public Works
Prepared By Amir K. Ilkhanipour, Principal Civil Engineer Subject:

CONSIDERATION OF A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO

INSITUFORM TECHNOLOGIES, LLC FOR SEWER LINE POINT REPAIRS AND LINING (CIPP), CIP PROJECT NO. 28206; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT IN AN AMOUNT NOT TO EXCEED $307,595; AND APPROVING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $126,000 FROM THE SEWER

FUND DEPRECIATION RESERVE
Fiscal Impact:

Yes. The estimated construction cost of $360,595 is over the current available funding of $235,800; therefore, a supplemental appropriation in the amount of $125,000 is recommended from the Sewer Fund Deprecation Reserve to Account No. 054-476-43420-000-28206, Sewer System Lining.

This CIP Project and funding provides for anticipated needed sewer Cured-in-Place Pipe (CIPP) lining throughout the fiscal year. Should any additional needs come up during the remainder of the fiscal year, staff will come back to the City Council to request an additional supplemental appropriation.

Summary:

As part of routine sewer and storm drain Closed Circuit TV (CCTV) inspection by Utilities’ staff, a number of sewer gravity mains were identified that are in need of repairs, as shown on the Location Map (Attachment 1). The sizing of these gravity mains range from 8 to 18 inches in diameter.

Before the City Council is the approval of a construction contact with Insituform Technologies, LLC for the Sewer Line Point Repairs and Lining (CIPP), in an amount of not to exceed $307,595, plus a 10% project contingency of $31,000, for rehabilitating these sewer mains, together with a supplemental appropriation in the amount of $125,000 from the Sewer Fund Deprecation Reserve to Account No. 054-476-43420-000-28206, Sewer System Lining, to fund these repairs.

Background:

Based on the Utilities Collections staff’s CCTV inspections, it was determined that these sewer line repairs could most likely be expeditiously be done by utilizing the Cured-in-Place Pipe (CIPP) rehabilitation method for both repair of segments needing a more broad repair as well as for the three segments needing specific point repairs as opposed to an open trench excavation. If open excavations are not needed, the project cost will be reduced to the base bid amount as shown below.
1 Attachment 3
5 Meeting Date: September 14, 2023 Agenda Item: 7J

CITY OF SAN CLEMENTE
Staff prepared a bid package, notified local contractors and advertised the project for competitive bidding on the PlanetBids website. Two bids were received on August 30, 2023, ranging from $307,595 to $395,430, including the open trench alternative bid items. The lowest responsive and responsible bidder was from Insituform Technologies, LLC, of Santa Fe Springs, in the amount of $307,595. While local contractors were notified of the bid advertising, no local contractors submitted any bids.

BIDDER BASE BID
AMOUNT
BASE BID +

ALTERNATES
1 Insituform Technologies, LLC $242,692 $307,595
2 Sancon Technologies, Inc. $244,930 $395,430
Based on the low base bid and alternate bid item (consisting of open trench point excavation repair) the estimated construction cost for this project is as follows:

Construction Administration, Management & Inspection: $ 22,000 Construction Contract: 307,595
Contingency (10%): 31,000
Total Estimated Construction Cost: $ 360,595
As required by the City policy and state law, the Contractor will be required to provide performance and payment bonds simultaneously with execution of the construction contract (Attachment 3). Project plans and specifications are on file in the City Clerk’s office.

Council Options:
 Adopt Resolution No. 23-99, awarding the contract for sewer line point repairs and lining to Insituform Technologies, LLC, authorizing the City Manager to execute a construction contract in an amount not to exceed $307,595, approving a 10% project contingency of $31,000, and making a supplemental appropriation of $126,000 from the Sewer Fund Deprecation Reserve to Account No. 054-476-43420-000-28206, Sewer System Lining.  Modify and adopt Resolution No. 23-99.
 Continue the item and direct staff to provide additional information.

Environmental Review/Analysis:

This project is categorically exempt from the California Environmental Quality Act (CEQA) as it pertains to repair of already existing sewage facilities under Class 1 of the state CEQA Guidelines, Section 15301 – Existing Facilities. A notice of exemption has been filed with the County of Orange Recorder’s Office on August 31, 2023 for this project. (See attachment 4.) Recommended Actions:

Staff Recommendation
Staff recommends that the City Council adopt Resolution No. 23-99, which will:
26 11
Meeting Date: September 14, 2023 Agenda Item: 7J

CITY OF SAN CLEMENTE

1. Approve a supplemental appropriation in the amount of $126,000 from the Sewer Fund Depreciation Reserve to Account No. 054-476-43420-000-28206;

2. Award the Sewer Line Point Repairs and Lining (CIPP), CIP Project No. 28206, construction contract to Insituform Technologies, LLC as the lowest responsible and responsive bidder;

3. Authorize the City Manager to execute a construction contract with Insituform Technologies, LLC in an amount not to exceed $307,595, in a form substantially similar to Contract No.

C23-53 (Attachment 3); and

4. Approve a 10% project contingency of $31,000.
..end
Attachment:

1. Location Map

2. Resolution 23-99

3. Draft Contract

4. Notice of Exemption
Notification:

All bidders.
73 ATTACHMENT 4
4882-9904-3949 v1
RESOLUTION NO. 24-02

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SAN CLEMENTE, CALIFORNIA, ACCEPTING THE SEWER
LINE POINT REPAIRS AND LINING, CIP PROJECT NO.
28206
WHEREAS, On September 9, 2023, the City Council awarded a construction contract to Insituform Technologies, LLC for the Sewer Line Point Repairs and Lining Project, CIP Project No. 28206; and
WHEREAS, the work consisted of repairs and rehabilitation of seven segments of sewer gravity mains including trunk lines with severe deficiencies and has been completed to the satisfaction of the Public Works Director/City Engineer; and WHEREAS, the repairs are located at the intersection of El Camino Real and Camino Capistrano, Calle Frontera just east of the intersection with Calle Cuadra, and in the vicinity of the intersection of Avenida Vaquero and Calle Vallarta.

NOW, THEREFORE, the City Council of the City of San Clemente does hereby find, determine and resolve as follows:

SECTION 1. That the above recitations are true and correct and incorporated herein.

SECTION 2. That the Sewer Line Point Repairs and Lining, CIP Project No. 28206, is hereby accepted from Insituform Technologies, LLC.

SECTION 3. The Public Works Director/City Engineer is authorized and directed to execute and record the Notice of Completion for the Sewer Line Point Repairs and Lining, CIP Project No. 28206.

SECTION 4. The City Clerk is authorized and directed to release the payment bond 35 days from the recordation of the Notice of Completion upon verification with the Engineering Division that no liens have been levied against the Contractor, Insituform Technologies, LLC.

SECTION 5. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED AND ADOPTED this _____ day of ____________________, 2024.

ATTEST:
___________________________ __________________________
City Clerk of the City of Mayor of the City of San
San Clemente, California Clemente, California
8 Resolution No. 24-02 Page 2
4882-9904-3949 v1

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §

CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 24-02 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, 2024, by the following vote:

AYES:

NOES:

ABSENT:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. __________________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
___________________________
Elizabeth A. Mitchell, City Attorney
9 910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org

AGENDA REPORT

CITY OF SAN CLEMENTE

CITY COUNCIL MEETING

CITY OF SAN CLEMENTE
Meeting Date: January 16, 2024 Agenda Item: 7F
Department: Public Works
Prepared By Rick Milam, Maintenance Operations Supervisor Subject:
..titl e

CONSIDERATION OF A RESOLUTION APPROVING THE PURCHASE AND INSTALLATION/REPLACEMENT OF 11 venSTATION XC PAY STATIONS FROM A SOLE

SOURCE VENDOR, PACIFIC PARKING, AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT ..body Fiscal Impact:

Yes. The funding for the pay station purchases and replacements was approved in the Fiscal Year 2023-2024 Budget. New stations are budgeted in the amount of $120,000.00 from the Parking Maintenance, Other Operating Supplies Fund, Account Number 014-817-45500.

Summary:

Before the City Council is consideration of a resolution authorizing expenditures for Fiscal Year 2023-2024 for (2) two new pay station purchases and (9) nine replacements from Pacific Parking Systems, Inc. a sole source vendor, based on the attached Sole Source Justification document.

Background:

The City currently has (9) nine pay station locations to be replaced: (3) three at North Beach, (2) two at Linda Lane, and (4) four at the Pier bowls, totaling 501 spaces. The San Clemente beach environment has and is taking its toll on the internal components and bodies and need replaced.

On July 6, 2023 the coin-only meters were removed from T-Street November 3, 2022, and replaced with Passport signs giving direction on how to pay for parking with the Passport app.

San Clemente currently has 51 spaces at T-street. San Clemente staff later found a need for additional payment methods because not everyone is/was able to connect to the Passport app, or carried a cell phone. Therefore, San Clemente could not enforce T-street. If approved, Pacific Parking Systems, Inc. will be installing (2) two new pay stations at T-Street, which based on the attached document, Vehicle Code Section 22508.5 will allow the City to continue enforcement at this location.

Discussion:

City Policy Number 201-2-1 "Purchasing Policies & Procedures for Supplies, Materials and Equipment" allows for these types of purchases as follows:

Section 6.2.3 of the Policy allows these types of purchases under a "Contract Purchase Order" which is an agreement whereby the terms and conditions, pricing, and special provisions are agreed to and apply to individual commitments within a pre-established time period. The price 1 Meeting Date: January 16, 2024 Agenda Item: 7F

CITY OF SAN CLEMENTE
quote attached for Fiscal Year 2023-24 from Pacific Parking Systems; Inc. would result in Contract Purchase Orders.

Section 6.2.3.1 of the Policy regarding "Exclusive Requirements" would apply to these Contract Purchase Orders since no guarantee is made as to the quantity to be purchased, but it is agreed any and all requirements will be purchased only under each Contract Purchase Order and from no other sources.

Section 6.17.2 of the Policy allows for exemption from the Informal and Formal Bidding Process for "Sole Source" suppliers which allows approval of the attached price quote for this vendor since Pacific Parking Systems, Inc. is the only distributor in Southern California for venSTATION XC Multi Rate Pay by Space Automated Multi-Space Pay Station Machine the City purchases.

Council Options:
 Adopt Resolution No. 24-03.
 Modify and approve Resolution No. 24-03.
 Provide additional direction to staff.

Environmental Review/Analysis
Find the project categorically exempt from the California Environmental Quality Act (CEQA) under Class 2 (Replacement or Reconstruction) of the State CEQA Guidelines.

Recommended Actions:

Staff Recommendation
..recommendation
STAFF RECOMMENDS THAT the City Council adopt Resolution No. 24-03, which will:

1. Find the project categorically exempt from the California Environmental Quality Act (CEQA) under Class 2 (Replacement or Reconstruction) of the State CEQA Guidelines.

2. Approve the purchase of Pay Stations from Pacific Parking Systems, Inc. based on the attached fixed price quote;

3. Approve the expenditure for Pay Station purchases for Fiscal Year 2023-24 for a total amount not to exceed $120,000.
..end
Attachment:

1. Resolution No. 24-03

2. Price quote for Pay Stations from Pacific Parking Systems, Inc. for Fiscal Year 2023-24.

3. City Policy 201-2-1 "Purchasing Policies & Procedures for Supplies, Materials and Equipment".

4. CEQA Notice of Exemption Form.

5. Sole Source Document.

6. Vehicle Code section 22508.5
2 Meeting Date: January 16, 2024 Agenda Item: 7F

CITY OF SAN CLEMENTE
Notification:

None.
3 Attachment 1
RESOLUTION NO. 24-03

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SAN CLEMENTE, CALIFORNIA, AWARDING A SOLE

SOURCE CONTRACT FOR THE PURCHASE AND
INSTALLATION/REPLACEMENT OF 11 venSTATION XC
PAY STATIONS TO PACIFIC PARKING SYSTEMS, INC.

IN AN AMOUNT NOT TO EXCEED $119,973,

AUTHORIZING EXECUTION OF RELATED CONTRACT

DOCUMENTS AND FINDING THE PROJECT

CATEGORICALLY EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT (CEQA) UNDER CLASS
2 (REPLACEMENT OR RECONSTRUCTION, 14 CCR
SECTION 15302) OF THE STATE CEQA GUIDELINES,
SECTION 15302
WHEREAS, the City of San Clemente provides adequate public parking; and WHEREAS, City currently has nine (9) pay station locations for paid parking:
three (3) at North Beach, two (2) at Linda Lane, and four (4) at the Pier Bowl, which are in need of replacement; and
WHEREAS, 51 coin-only parking meters at T-Street were removed and two (2) new pay stations are required to complete the meter replacement and allow enforcement; and
WHEREAS, City staff researched pay stations and received feedback from other agencies related to pay stations; and
WHEREAS, among the options available, venSTATION XC Multi Rate Pay by Space Automated Multi-Space Pay Station Machines, which the City currently employs, are the most reliable, the highest quality, and the best fit for the City's needs for pay stations; and
WHEREAS, Pacific Parking Systems, Inc. is the only distributor in Southern California for venSTATION XC Multi Rate Pay by Space Automated Multi-Space Pay Station Machines; and
WHEREAS, Section 6.17.2 of City Policy Number 201-2-1 (Purchasing Policies & Procedures for Supplies, Materials and Equipment) allows for an exemption from the Informal and Formal Bidding Process for sole source suppliers within the geographic region; and
WHEREAS, on October 16, 2023, Pacific Parking Systems, Inc. provided the City with a quote for fixed pricing for the venSTATION XC Pay Stations that the City uses for Fiscal Year 2023/24; and
WHEREAS, purchasing the venSTATION XC Pay Stations from Pacific Parking Systems, Inc. is in the best interests of the City and the public. 4 Resolution No. 24-03 Page 3
NOW, THEREFORE, the City Council of the City of San Clemente does hereby find, determine and resolve as follows:

Section 1. That the above recitals are true and correct and incorporated herein as findings.

Section 2. That based on substantial evidence in the record as a whole, this project is categorically exempt from the California Environmental Quality Act (CEQA) under Class 2 (Replacement or Reconstruction, 14 CCR 15302) of the State CEQA Guidelines, Section 15302 because it consists of replacement of existing structures and facilities where the new structures will be located on the same site as the structures replaced and will have substantially the same purpose and capacity as the structures replaced involving negligible or no expansion of existing or former use, and there is no reasonable possibility that the activity will have a significant direct or foreseeable indirect effect on the environment.

Section 3. That Pacific Parking Systems, Inc. is a sole source vendor for venSTATION XC Multi Rate Pay by Space Automated Multi-Space Pay Station Machines and this procurement is exempt from bidding requirements pursuant to Section 6.17.2 of City Policy Number 201-2-1 (Purchasing Policies & Procedures for Supplies, Materials and Equipment).

Section 4. That a contract for the purchase and installation of eleven (11) venSTATION XC Multi Rate Pay by Space Automated Multi-Space Pay Station Machines is hereby awarded to Pacific Parking Systems, Inc. in an amount not to exceed $119,973 and based on the fixed price quote dated October 16, 2023 and presented to the City Council on January 16, 2024.

Section 5. That the City Manager or his designee is authorized and directed to execute such documents and take such actions as are necessary and proper to accomplish the purchase and installation of the pay stations.

Section 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED AND ADOPTED this _____ day of ____________________, 2024.

ATTEST:
___________________________ __________________________
City Clerk of the City of Mayor of the City of San
San Clemente, California Clemente, California
5 Resolution No. 24-03 Page 3

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §

CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 24-03 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, 2024, by the following vote:

AYES:

NOES:

ABSENT:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. __________________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
___________________________
Elizabeth A. Mitchell, City Attorney
6 QUOTATION/PROPOSAL
PACIFIC PARKING SYSTEMS, INC. DATE: 10/16/2023
216 C Technology Drive
Irvine, CA 92618
(800) 663-7008 Toll Free
(949) 453-9898 (949) 453-9595 Fax CA OSMB Certified
TO: Estimated Delivery
From Receipt
of Order: 4-6 Weeks
City of San Clemente
390 Pico Blvd.

San Clemente, CA
TERMS: N30

SALESMAN
Glenn L. Mossman
F.O.B.

Ship Point

SHIP VIA
Surface Freight
QTY PART NO. DESCRIPTION PRICE UNIT AMOUNT
11 VS-XC venSTATION XC Multi Rate Pay By Space Automated Multi-Space Pay Station Machine w/Stacking Bill Acceptor, Coin Acceptor, High Speed Thermal Printer, Cloud Based
Software Platform, 110VAC.
$8,850 00 $97,350 00
4 SOLAR Solar Power Option, Panel & Controller. 950 00 3,800 00 11 WRAP Custom Wrap-Details Provided by City-Includes Proofs 350 00 3,850 00 11 CHANGER Coin Changer/Dispensing Option, New Gryphon 6-Tube. 800 00 8,800 00 11 CARD On-Line Credit Card Acceptance & Non-PIN Based Debit Card Acceptance Option. Includes Card Reader & Cellular Modem. (Does Not Include Cellular Account Hosting)
0 00 0 00
11 PROGRAM Program City of San Clemente Rate Structure, Enforcement Application & Network.
0 00 0 00
1 TRAINING On-Site Training On All Pay Station Facets. 0 00 0 00 1 WARRANTY One-Year On-Site Field & Shop Labor & Parts. 0 00 0 00 1 DISC Multi-Unit Discount-Existing Customer <5,750 00> <5,750 00> Sub-Total $108,050 00

7.75% Sales Tax 8,373 87
Labor-Apply Wrap 4 Sided-In-House 2,800 00
Freight 750 00
Total $119,973 87
Pay Stations to Integrate with Current/Existing Merchant Account for The City of San Clemente. (Does Not Include Applicable venDIRECT, Factory Server or Cellular Hosting-Billed Separately Factory Direct) Quote Valid For 30 Days From Date Above
SIGNATURE:

GLENN L. MOSSMAN, SALES MANAGER

PROUDLY MANUFACTURED IN CALIFORNIA, USA
Attachment 2
7 ~
Attachment 3
City Purchasing Policies
City Policy Number 201-2-1 "Purchasing Policies & Procedures for Supplies, Materials and Equipment" allows for these types of purchases as follows:
 Section 6.2.3 of the Policy allows these types of purchases under a "Contract Purchase Order" which is an agreement whereby the terms and conditions, pricing, and special provisions are agreed to and apply to individual commitments within a pre-established time period. The price quote attached for Fiscal Year 2023-24 from Pacific Parking Systems; Inc. would result in Contract Purchase Orders.
 Section 6.17.2 of the Policy allows for exemption from the Informal and Formal Bidding Process for "Sole Source" suppliers which allows approval of the attached price quote for this vendor since Pacific Parking Systems, Inc. is the only distributor in Southern California for venSTATION XC Multi Rate Pay by Space Automated Multi-Space Pay Station Machine the City purchases. 8 4
9 □
Attachment
Notice of Exemption Appendix E
To: Office of Planning and Research
P.O. Box 3044, Room 11 3
Sacramento, CA 95812-3044
From: (Public Agency): City of San Clemente
390 Avenida Pico, Bldg N
San Clemente, CA 92672 County Clerk
County of: _o_ra_n_ge _ _ ___ _ (Address)
P.O. Box 238
Santa Ana, CA 92702
Project Title: Replacement of 9 existing pay stations and 51 Meter heads with 2 new pay stations at T-Street Project Applicant: City of San Clemente Maintenance Department Project Location - Specific:

North Beach (3) Linda Lane (2) Pier Bowls (4)
Project Location - City: San Clemente Project Location - County : _O_r_a_ng_e _ ___ _ _ Description of Nature, Purpose and Beneficiaries of Project:

Enhance the publics experience visiting San Clemente
Name of Public Agency Approving Project: _C_it_y_o_f_S_a_n_C_ le_m_e_n_t_e _ _ ____ ____ _ _ _ _ Name of Person or Agency Carrying Out Project: _C_i_ty_o_f_S_a_n_ C_le_m_e_n_t_e _ _ _ ___ _ ____ _ Exempt Status: (check one):
□ Ministerial (Sec. 21080(b)(1 ); 15268);
D Declared Emergency (Sec. 21080(b)(3); 15269(a));
D Emergency Project (Sec. 21080(b)(4); 15269(b)(c));
[!I Categorical Exemption. State type and section number: Section 15302. Class 2 REPLACEMENT OR RECONSTRUCTION □ Statutory Exemptions. State code number: _ _ _ _ _____________ _ _ _ Reasons why project is exempt:

Class 2 consists of replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced.

Lead Agency Contact Person: David Rebensdorf, Public Works Director/Engineer Area Code/Telephone/Extension: (949) 361 -6130 If filed by applicant:

1. Attach certified document of exemption finding.

2. Has a Notic of Exemption been filed by the public agency approving the project? ■ Yes No ■ Signed by Lead Agency Signed by Applicant
Authority cited: Sections 21083 and 21110, Public Resources Code.

Reference: Sections 21108, 21152, and 21152.1, Public Resources Code.

Title: Public Works Director/Engineer
Date Received for filing at QPR: ____ _
Revised 2011
SOLE SOURCE JUSTIFICATION: 08/10/2023
Items requested:
• venSTATION XC Multi Rate Pay By Space Automated Multi-Space Pay Station Machine.

1. Is item requested a one-of-a-kind item? Explain how this was determined. • The venSTATION is the only product of its type manufactured in California or the United States, in its price range with the functions it offers.

2. Why was this particular product and / or vendor chosen? • This is the sole vendor who has supplied this type of equipment for the purpose of issuing venSTATION automated pay station systems to Southern California cities, colleges and universities including the existing pay station machines at the City of Laguna Beach, City of San Juan Capistrano, Fullerton College, Irvine Valley College, Orange County Parks, Saddleback College, and others.

3. Can purchase be made from another vendor? If no, why not? Is chosen vendor the manufacturer?
• No, there are no other vendors for sales, nor service support of this product, covering this area. The vendor, Pacific Parking Systems is the only certified venSTATION product provider in Southern California.
• No other supplier can provide a system compatible with the existing pay station machines and the existing pay station machine network, merchant services account.

4. Do you require an item with unique features to successfully perform your service? Why are these specific performance features required to perform your function? What is the function?
• A user friendly, field proven product insuring reliability is crucial to revenues collected while offering patrons a flexible variety of payment options for parking permits including bill acceptance, coin acceptance and credit/debit cards for use in collecting parking fees.
• venVUE provides a unique remote reporting database that allows the city to monitor all systems in real time.

5. What are the unique performance features of the product you have specified that are not available in any other brand or product? Itemize and describe each. • Unique features include:
• venVUE database. Existing venVUE network & merchant account. • Acceptance of Bills/Coins/Cards and provide change-dispensing.

Attachment 5
10 ⚫ Page 2
• Self-Adjusting high-speed thermal printing. Print speed increases with volume requirements for faster ticket issuance under busy conditions. • Extensive remote programming options of machine without the requirement of a laptop or handheld communication device.
• Capable of charging multiple or "quick pick" programmable rates for varying special events, split rates, pay & display or pay by space without requiring hardware changes to the equipment in the field.
• It is the only equipment that comes with a one-year field labor warranty with all training on operation and use included, with over 30-years of proven track record in service and maintenance with local service and sales representation.
• All manufacturing, service and support within the state of California.

6. Are these features available in other models?
• No other manufacturers currently offer a machine with all of the above features.

7. What other comparable models currently in production have been examined and why were they rejected? Provide brand name, model, vendor name, date and name of each person contacted. Complete "S O S Phone Quote Worksheet" form (P-18_ or attach written quotations from the vendors.
• Potential competitive manufacturers:
• Scheidt & Bachmann - Germany - 49-(0)21 66/266-0
• Cale - Sweden - 46 881 08 15
• Sagem - France - 33 (1) 40 70 85 53

8. Not Applicable.
11 Attachment 6
12 ,.it-,
---==
~

1.LGI.SL,\ll\11
c:c11.•Nsrt
l\lllUAlf

STATE OF CA LI FORNIA

AUTHENTICATED ELECTRONIC LEG AL MATERIAL
State of California
VEHICLE COD~
Section 22508.5
22508.5. (a) A vehicle may park, for up to the posted time limit, in any parking space that is regulated by an inoperable parking meter or an inoperable parking payment center.
(b) A vehicle may park without time limit in any parking space that does not have a posted time limit and that is regulated by an inoperable parking meter or inoperable parking payment center, subject to any other applicable regulations regarding parking vehicles.
( c) A local authority may limit parking to four hours for a parking space that does not have a posted time limit and that is regulated by an inoperable parking meter or an inoperable parking payment center, if the local authority posts signs clearly providing notice of the time limitation applicable when that parking meter or parking payment center is inoperable.
( d) If a parking space is regulated by a parking meter or parking payment center that cannot physically accept payment, a local authority shall not issue a citation for nonpayment of parking fees notwithstanding the fact that the parking meter or parking payment center may accept payment by other nonphysical means. ( e) Except as provided in subdivision ( c ), a local authority shall not, by ordinance or resolution, prohibit or restrict the parking of vehicles in a space that is regulated by an inoperable parking meter or inoperable parking payment center. (f) For purposes of this section:
(1) "Inoperable parking meter" means a meter located next to and designated for an individual parking space that has become inoperable and cannot accept payment in any form or cannot register that a payment in any fo1m has been made. (2) "Inoperable parking payment center" means an electronic parking meter or pay station serving one or more parking spaces that is closest to the space where a person has parked and that cannot accept payment in any form, cannot register that a payment in any fonn has been made, or cannot issue a receipt that is required to be displayed in a conspicuous location on or in the vehicle. (Amended by Stats. 2018, Ch. 92, Sec. 210. (SB 1289) Effective January 1, 2019.) 910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org

AGENDA REPORT

CITY OF SAN CLEMENTE

CITY COUNCIL MEETING

CITY OF SAN CLEMENTE
Meeting Date: January 16, 2024 Agenda Item: 7G
Department: Building Division
Prepared By Robert Ferguson, Building Official
Subject:
..titl e

CONSIDERATION OF A RESOLUTION AWARDING TWO PROFESSIONAL SERVICES

AGREEMENTS FOR AS-NEEDED BUILDING PLAN REVIEW SERVICES AND AUTHORIZING

THE CITY MANAGER TO EXECUTE BOTH THREE-YEAR CONTRACTS IN AMOUNTS NOT TO EXCEED ..body$85,000 EACH PER YEAR
Fiscal Impact:

The vacant Senior Plan Check Engineer position is budgeted in the FY 2023-2024 budget. The cost of both contracts (a combined total not to exceed $170,000 annually) will not exceed the budgeted amount of the vacant Senior Plan Check Engineer position. Subsequent budget years will be budgeted during the bi-annual budget process.

Summary:

Before the Council is a request to consider approval of two professional services agreements to provide on-call (as needed) building plan review services. Utilizing two companies for on-call plan review services allows the Building Division flexibility to ensure expected deadlines and turnaround times are met as the workload fluctuates.

The proposed agreements with West Coast Code Consultants and VCA Code are each for a three-year term with a not-to-exceed contract amount of $85,000 per year each. The combined contract amount for both contracts will not exceed the budgeted amount for the vacant Senior Plan Check Engineer position per year. Since these are as needed contracts, if the City is able to fill the vacant Senior Plan Check Engineer, it would be able to substantially reduce or entirely eliminate the need for the proposed on-call services.

Background:

The Building Division has typically utilized outside plan review services to augment City staff when the workload exceeds staff’s capacity. While the majority of building plan reviews are completed in-house, continuing to have the option for contract building plan review services remains a critical component in ensuring that expected deadlines and turnaround times are met, especially during busier periods. Since the Building Division has been unsuccessful in filling the Senior Plan Check Engineer position, the more complicated plans requiring review by an engineer will need to be reviewed by a company that has structural engineers on staff.

Staff posted a Request for Proposals for building as-needed plan reviews on Planet Bids on September 25, 2023 and reached out to local consultants. Fourteen companies submitted proposals. None of the fourteen were local vendors. Upon review of the proposals, staff 1 Meeting Date: January 16, 2024 Agenda Item: 7G

CITY OF SAN CLEMENTE
interviewed the top three firms, including West Coast Code Consultants and VCA Code. West Coast Code Consultants and VCA Code were found to be the most qualified companies to provide the on-call plan review services that the City requires and their proposed pricing was found to be fair and reasonable.

Council Options:
 Adopt Resolution No, 24-04, which would award professional services agreements to West Coast Code Consultants and VCA Code for on-call building plan review services, and authorize the City Manager to execute both contracts for three-year terms not to exceed $85,000 per year each.
 Modify and adopt Resolution No. 24-04.
 Continue the item and direct staff to provide additional information.  Do not award the contracts to West Coast Code Consultants and VCA Code for as-needed building plan review services.

Environmental Review/Analysis
Not a “project” under the California Environmental Quality Act Guidelines section 15378 (14 CCR section 15378). The approval of contracts for Building Plan Review Services has no potential result in either a direct or physical change in the environment or a reasonably foreseeable indirect physical change in the environment.

Recommended Actions:
..recommendation
Staff Recommends that the City Council Adopt Resolution No, 24-04, which would:

1. Award a professional services agreement to West Coast Code Consultants and award a professional services agreement to VCA Code for on-call building plan check services on an as needed basis;

2. Authorize the City Manager to execute a professional services agreement (Attachment 2) with West Coast Code Consultants, for a term of three (3) years in an amount not to exceed $85,000 annually; and

3. Authorize the City Manager to execute a professional services agreement (Attachment 3) with VCA Code, for a term of three (3) years in an amount not to exceed $85,000 annually. ..end
Attachment:

1. Resolution No. 24-04

2. Professional Services Agreement with West Coast Code Consultants.

3. Professional Services Agreement with VCA Code.

Notification:

All proposers.
2 ATTACHMENT 1
RESOLUTION NO. 24-04

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SAN CLEMENTE, CALIFORNIA, AWARDING TWO
PROFESSIONAL SERVICES AGREEMENTS FOR ASNEEDED BUILDING PLAN REVIEW SERVICES AND

AUTHORIZING THE CITY MANAGER TO EXECUTE BOTH

THREE-YEAR CONTRACTS IN AMOUNTS NOT TO
EXCEED $85,000 EACH PER YEAR
WHEREAS, the Building Division requires outside plan review services to augment City staff; and
WHEREAS, the Senior Plan Check Engineer position has been vacant and the City receives building plans that require review by an engineer; and WHEREAS, a request for proposals was prepared for on-call (as-needed) building plan review services and fourteen (14) responsive proposals were received; and WHEREAS, after evaluation of the proposals received and interviews of leading firms, West Coast Code Consultants and VCA Code submitted the best proposals, are the most qualified companies to perform the services needed and have prices that are fair and reasonable; and
WHEREAS, utilizing both companies for on-call (as-needed) plan review services allows flexibility to ensure expected deadlines and turnaround times are met as the workload fluctuates and is in the best interests of the City and the public.

NOW, THEREFORE, the City Council of the City of San Clemente does hereby find, determine and resolve as follows:

Section 1. That the above recitations are true and correct and incorporated herein.

Section 2. That professional services agreements for on-call (as-needed) building plan review services are hereby awarded to West Coast Code Consultants and VCA Code.

Section 3. That the City Manager is authorized and directed to execute a professional services agreement with West Coast Code Consultants for a term of three years in an amount not to exceed $85,000 annually in a form substantially similar to that presented to City Council on January 16, 2024.

Section 4. That the City Manager is authorized to and directed to execute a professional services agreement with VCA Code for a term of three years in an amount not to exceed $85,000 annually in a form substantially similar to that presented to City Council on January 16, 2024.

Section 5. The City Clerk shall certify to the passage and adoption of this resolution 3 Resolution No. 24-04 Page 2
and enter it into the book of original resolutions.

PASSED AND ADOPTED this _____ day of ____________________, 2024.

ATTEST:
___________________________ __________________________
City Clerk of the City of Mayor of the City of San
San Clemente, California Clemente, California

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §

CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 24-04 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, 2024, by the following vote:

AYES:

NOES:

ABSENT:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. __________________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
_________________________
Elizabeth A. Mitchell, City Attorney
4 Attachment 2

CITY OF SAN CLEMENTE

PROFESSIONAL CONSULTANT SERVICES AGREEMENT

1. PARTIES AND DATE.

This Agreement is made and entered into this _____ day of ________, 2024, by and between the City of San Clemente, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 910 Calle Negocio , San Clemente, California, 92673 ("City") and WEST COAST CODE CONSULTANTS, a California Corporation, with its principal place of business at 2124 S. El Camino Real, Suite 201, Oceanside, CA 92054 ("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties."

2. RECITALS.

2.1 Consultant.

Consultant desires to perform and assume responsibility for the provision of certain professional Building Plan Review consulting services required by the City on an as needed, on-call basis on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional Building Plan Review consulting services to public clients, is licensed in the State of California, if applicable, and is familiar with the plans of City.

2.2 Project.

City desires to engage Consultant to render such professional Building Plan Review consulting services as set forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional Building Plan Review services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. The term of this Agreement shall be from February 1, 2024 to January 31, 2027, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.

3.2 Responsibilities of Consultant.

3.2.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this 5 2
Agreement. City retains Consultant on an independent contractor basis and not as an employee.

Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control, the City being only concerned with the finished results of the work being performed. Neither City, nor any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be solely responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Neither Consultant nor Consultant's employees shall in any event be entitled to any benefits to which City employees are entitled, including, but not limited to, overtime, retirement benefits, workers’ compensation benefits, injury leave or other leave benefits. Consultant is solely responsible for all such matters, as well as compliance with social security and income tax withholding and all other regulations and laws governing such matters.

3.2.2 PERS Eligibility and Employee Payments Indemnification. In the event that Consultant's employee providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employer and employee contributions for PERS benefits on behalf of the employee as well as for payment of any penalties and interest on such contributions that would otherwise be the responsibility of the City. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant's employees providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation and benefit including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contributions to be paid by City for employer contributions and/or employee contributions for PERS benefits. Consultant agrees to defend and indemnify the City for any obligation, claim, suit or demand for tax, retirement contribution including any contribution to the PERS, social security, salary or wages, overtime payment, or workers’ compensation payment that the City may be required to make for work done under this Agreement. The provisions of this section 3.2.2 are continuing obligations that shall survive expiration or termination of this Agreement.

3.2.3 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant's conformance with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.2.4 Endorsement on PS&E/ Other Data. Consultant shall sign all plans, specifications, estimates (PS&E) and engineering data furnished by Consultant, and where appropriate will indicate Consultant’s authorized signature and professional registration number.

3.2.5 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.
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3.2.6 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City.

3.2.7 City's Representative. The City hereby designates Robert Ferguson, Building Official, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Work or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Work or change the Consultant's total compensation subject to the provisions contained in Section 3.3 of this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee.

3.2.8 Consultant's Representative. Consultant hereby designates Chris Kimball, Vice President, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement.

The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.9 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times.

3.2.10 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement.

As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed 7 4
from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

3.2.11 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If Consultant performs any work knowing it to be contrary to such laws, rules and regulations, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees, agents, and volunteers free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.2.12 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions, where applicable, shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subconsultants, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

3.2.13 Insurance. Consultant agrees to procure and maintain, at Consultant’s expense all insurance specified in Exhibit “C” attached hereto and by this reference incorporated herein. Consultant shall require all subconsultants to carry the same policies and limits of insurance that the Consultant is required to maintain, unless otherwise approved in writing by the City.

3.3 Fees and Payments.

3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "D" attached hereto and incorporated herein by reference. The total compensation shall not exceed Eighty-Five Thousand Dollars ($85,000) per year without prior written approval of the City Council or City Manager as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.3.2 Payment of Compensation. Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice.

City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges thereon. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein.
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3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City, or included in Exhibit "D" of this Agreement.

3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City.

3.3.5 Rate Increases. In the event that this Agreement is renewed pursuant to Section 3.1.2, the rate set forth in Exhibit “D” may be adjusted each year at the time of renewal as set forth in Exhibit “D.”

3.3.6 Labor Code Requirements.

3.3.6.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.3.6.2 Registration. If the Services are being performed as part of an applicable “public works” or “maintenance” project, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the project and require the same of any subconsultants. This project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code sections 1725.5 and 1771.1 shall not apply to Services performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code sections 1725.5 and 1771.1.

3.4 Accounting Records.

3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of four (4) years from the date of final payment under this Agreement.
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3.5 General Provisions.

3.5.1 Termination of Agreement.

3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time, with or without cause, by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause.

3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.

3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Consultant: West Coast Code Consultants, Inc.
2124 S. El Camino Real, Suite 201
Oceanside, CA 92054
ATTN: Chris Kimball, Vice President
City: City of San Clemente
910 Calle Negocio
San Clemente, CA 92673
ATTN: Laura Campagnolo, City Clerk and Robert
Ferguson, Building Official
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.5.3 Ownership of Materials and Confidentiality.

3.5.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all 10 7
subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data.

Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk.

3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

3.5.3.3 Confidential Information. The City shall refrain from releasing Consultant’s proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information.

Consultant shall have five (5) working days after receipt of the Release Notice to give City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney’s fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of the Objection Notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non-appealable order by a court of competent jurisdiction requires that City release such information.

3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.5.5 Attorney's Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and all other costs of such action.

3.5.6 Indemnification.

3.5.6.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property 11 8
or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's Services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.

3.5.6.2 If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Orange County.

3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.5.10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.

3.5.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.5.12 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.5.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.
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3.5.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

3.5.16 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.5.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.5.20 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.5.21 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.5.22 Counterparts/Electronic Signatures. This Agreement may be signed in counterparts, each of which shall constitute an original. This Agreement may be signed electronically with the same force and effect as an original ink signature. 13 10

3.6 Subcontracting.

3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed on the respective dates set forth opposite of their signatures.

CITY OF SAN CLEMENTE
By:________________________________
Andy Hall, City Manager
ATTEST:
______________________________ Dated: ____________________, 2024 CITY CLERK of the City of
San Clemente, California
APPROVED AS TO FORM:
____________________________
Elizabeth A. Mitchell, City Attorney

APPROVED AS TO AVAILABILITY
OF FUNDING:
________________________________
Finance Authorization
West Coast Code Consultants, Inc., a
California corporation
(“CONSULTANT”)
By: Giyan Senaratne
Its: Chief Executive Officer, Chief
Financial Officer, Secretary
Dated: __________________, 2024
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EXHIBIT "A"

SCOPE OF SERVICES
West Coast Code Consultants (WC3) will provide the following services as requested by the City on an as needed, on call basis (collectively, the “Services”):
 Perform building plan reviews as needed.
 Perform complete building plan reviews on a variety of single family residential, multifamily residential, commercial and industrial buildings.  Perform complete or partial reviews of projects for compliance with fire and life safety, structural, energy, green code, accessibility, electrical, mechanical, and plumbing requirements in accordance with current applicable state and local codes.  Ensure construction documents and plans comply with the current Building Standards contained in California Code of Regulations, Title 24 as well as San Clemente Municipal Code – local amendments, and that the 2022 California Codes with local amendments are currently in effect.
 Nonstructural plan reviews shall be performed by certified plans examiners.

Structural reviews shall be performed by (or under the supervision of) a licensed engineer. Disabled access reviews shall be performed by (or under the supervision of) a CASp certified individual.
 Submit clear and concise correction list to the Building Division for distribution to project applicant/designer. (General format of WC3’s correction list shall be reviewed and approved by the City).
 Respond to telephone inquires from City staff and permit applicants regarding review comments.
 Perform recheck reviews on projects to ensure plan corrections have been resolved satisfactorily.
 Stamp plans “approved” for compliance with applicable codes.  Return approved plans to City Building Division office.  Meat or beat the City’s requirements of the minimum review turnaround timeframes to maintain the desired customer service level. 15 12
 Maintain, at all times, a professional appearance and demeanor. 16 13
EXHIBIT "B"

SCHEDULE OF SERVICES
The Consultant shall provide and the City requires the following maximum review turnaround timeframes in order to maintain the desired customer service level:

Required Minimum Level of Service
New Single Family Dwellings - 1st review = 15 working days 2nd review = 10 working days
3rd or more = 5 working days
New Multi Family Dwellings - 1st review = 15 working days 2nd review = 10 working days
3rd or more = 5 working days
New Commercial/Industrial - 1st review = 15 working days 2nd review = 10 working days
3rd or more = 5 working days
Tenant Improvements - 1st review = 10 working days
Subsequent rechecks = 5 working days
Residential Addition/Alterations - 1st review = 10 working days Subsequent rechecks = 5 working days
17 55452.01100\31193624.5
EXHIBIT “C”

INSURANCE REQUIREMENTS

3.2.12 Insurance.

3.2.12.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section.

3.2.12.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.
(A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 0001, or the exact equivalent, with limits of not less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross-liability); or (3) containing any other exclusion(s) contrary to the terms or purposes of this Agreement. (B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $1,000,000 combined limit for each occurrence. (C) Workers' Compensation: Workers' Compensation
Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease. (D) Professional Liability (Errors & Omissions): Professional Liability insurance or Errors & Omissions insurance appropriate to Consultant’s profession with limits of not less than $1,000,000 per claim. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least three (3) years from termination or expiration of this Agreement. (E) Cyber Liability Insurance with limits not less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Contractor in this agreement and shall include, but not be limited to, claims involving security breach, system failure, data recovery, 18 55452.01100\31193624.5
business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses.

3.2.12.3 Insurance Endorsements. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
(A) Commercial General Liability:
(1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement.

Additional Insured Endorsements shall not (1) be
restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other exclusions contrary to the terms or purposes of this Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement.
(2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability:
(1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.

3.2.12.4 Professional Liability (Errors & Omissions):
(A) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Contractual Liability Exclusion Deleted: This insurance shall include contractual liability applicable to this Agreement. The policy must “pay on behalf of” the insured and include a provision establishing the insurer’s duty to defend.

3.2.12.5 Workers' Compensation:
(A) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.

3.2.12.6 Primary and Non-Contributing Insurance. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other 19 55452.01100\31193624.5
insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

3.2.12.7 Waiver of Subrogation. All policies of Commercial General Liability and Automobile Liability insurance shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against the City, its officials, officers, employees, agents, and volunteers, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

3.2.12.8 Deductibles and Self-Insured Retentions. Any deductible or selfinsured retention greater than $5,000 must be approved in writing by the City and shall protect the City, its officials, officers, employees, agents, and volunteers in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.

3.2.12.9 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

3.2.12.10 Failure to Maintain Coverage. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement effective upon notice.

3.2.12.11 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A- VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

3.2.12.12 Enforcement of Agreement Provisions (non estoppel).

Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder.
20 55452.01100\31193624.5

3.2.12.13 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Appendix are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance.

3.2.12.14 Insurance for Subconsultants. Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consultant’s subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant’s compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City.
21 55452.01100\31193624.5
EXHIBIT “D”

COMPENSATION
In full compensation for the Services provided under this Agreement, the City shall pay the Consultant as follows:

Plan Review Services Fixed Fee Contract Rate
Comprehensive Building Plan Review 65% of City Plan Review Fees Expedited Plan Review
Fourth/Subsequent Plan Review
Revisions/ Deferred Submittals /RFIs / ASIs
Minimum Plan Review
Electronic Plan Review/Auto Coordination
150% of Hourly Rates Listed Below
$144.00 / Hour
$144.00 / Hour
$288.00 (2- Hour Minimum Rate)
No Additional Cost
Plan Review Services – Plan check services include an initial review, second review and minor third review (if needed) for approval of the plans. Any additional time required beyond the third plan review will be billed on an hourly basis, with prior approval by the City. Specialized consulting services and/or meetings between plan review staff, applicants and/or City staff will also be billed on a hourly basis, with prior approval by the City.

Preliminary, Revisions and Deferred Submittals – Preliminary plan reviews, review of revisions after a project has been approved, review of shop drawings, and review of deferred submittals, etc., will be completed on an hourly basis with a minimum charge of 2-hours and a mutually acceptable not-toexceed amount.

Expedited Plan Review – Expedited plan review may be accommodated upon request with 24 hours’ notice. This service will be accommodated for both percentage based and fixed fee/contract rate packages, as well as for hourly rate contracts and services.

Electronic Plan Review – Electronic plan review services will be performed for percentage-based plan review services facilitated off-site at WC3 office locations, as well for hourly plan review projects associated with in-house City services. WC3 will automatically coordinate all processes.

Annual Hourly Rate Adjustment – WC3’s hourly rates are applicable through May 31, 2025. Thereafter, hourly rates are subject to an annual increase based on a minimum 3% cost-of-living, the Engineering News Record’s (ENR) Construction Cost Index (CCI), or the Consumer Price Index – Urban (CPI-U); whichever is greater.

On-site, In-House or Inspection Services – On site or in-house services will be provided in eight (8) hour segments.

Overtime- On-site, in-house or inspection services more than forty (40) hours a week, overtime work, holiday work, weekend work, etc., will be invoiced as follows:
 Overtime – One hundred fifty percent (150%) of regular rates. Overtime is defined as working more than forty (40) hours a week, more than eight (8) hours a day or more than six (6) consecutive days in a week.
 Double Overtime – Two hundred percent (200%) of regular rates. Double overtime is defined as working more than twelve (12) hours a day or working more than eight (8) hours on the seventh consecutive day of work,
 Holidays and Weekends – Two hundred percent (200%) of regular rates.

Reimbursable Expenses – Reimbursable expenses (i.e., specialized equipment rental or printing costs) will be authorized prior to charge and billed at actual cost + 10% mark up.

Courier/ Delivery Expenses – Should the need arise, WC3 will use our established shipping service to 22 55452.01100\31193624.5
pick up documents for courier/delivery to and from our WC3 office(s) at no additional cost.

Mileage Expenses – When applicable, reimbursements for mileage are for the use of personal automobiles within the City’s limits, typically Building Inspectors. Reimbursements for mileage are applicable to the staff hourly rate plus the Internal Revenue Service’s (IRS) standard mileage rate.

Invoicing Procedures – At the beginning of each month, WC3 will furnish the City an invoice and a statement of work performed for compensation during the preceding month.

Total compensation under the Agreement shall in no event exceed $85,000 per year. 23 55452.01100\31193624.5
WORKER’S COMPENSATION INSURANCE CERTIFICATION

WORKERS' COMPENSATION DECLARATION
I hereby affirm under penalty of perjury one of the following declarations:
(ONE OF THE BOXES BELOW MUST BE CHECKED)
I have and will maintain a certificate of consent from the California Labor Commission to self-insure for workers' compensation, as provided for by Section 3700 of the Labor Code, for the performance of the work to be performed under this contract.

I have and will maintain workers' compensation insurance, as required by Section 3700 of the Labor Code, for the performance of the work to be performed under this contract. My workers' compensation insurance carrier and policy number are:

Carrier____________________________________________________ Policy Number______________________________________________ I certify that, in the performance of the work under this Agreement, I shall not employ any person in any manner so as to become subject to the workers' compensation laws of California, and I hereby agree to indemnify, defend, and hold harmless the City of San Clemente and all of its officials, employees, and agents from and against any and all claims, liabilities, and losses relating to personal injury or death, economic losses, and property damage arising out of my failure to provide such worker’s compensation insurance. I further agree that, if I should become subject to the workers' compensation provisions of Section 3700 of the Labor Code, I shall forthwith comply with those provisions.

WARNING: FAILURE TO SECURE WORKERS’ COMPENSATION

COVERAGE IS UNLAWFUL, AND SHALL SUBJECT AN EMPLOYER TO

CRIMINAL PENALTIES AND CIVIL FINES UP TO ONE HUNDRED THOUSAND DOLLARS ($100,000), IN ADDITION TO THE COST OF COMPENSATION, DAMAGES AS PROVIDED FOR IN SECTION 3706 OF THE LABOR CODE, INTEREST, AND ATTORNEY’S FEES.

Dated: ________________________, 20____
________________________________
(“CONSULTANT”)
By: ________________________________
________________________________
Title
24 n
□
C
55452.01100\31193624.5
________________________________
Address
________________________________
25 Attachment 3

CITY OF SAN CLEMENTE

PROFESSIONAL CONSULTANT SERVICES AGREEMENT

1. PARTIES AND DATE.

This Agreement is made and entered into this _____ day of ________, 2024, by and between the City of San Clemente, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 910 Calle Negocio , San Clemente, California, 92673 ("City") and VCA CONSULTANTS, a California Corporation, with its principal place of business at 1845 W. Orangewood Ave., Suite 210, Orange, CA 92868 ("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties."

2. RECITALS.

2.1 Consultant.

Consultant desires to perform and assume responsibility for the provision of certain professional Building Plan Review consulting services required by the City on an as needed, on call basis on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional Building Plan Review consulting services to public clients, is licensed in the State of California, if applicable, and is familiar with the plans of City.

2.2 Project.

City desires to engage Consultant to render such professional Building Plan Review consulting services as set forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional Building Plan Review services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. The term of this Agreement shall be from February 1, 2024 to January 31, 2027, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.

3.2 Responsibilities of Consultant.

3.2.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee.

Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control, the City being only concerned with the finished 26 2
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results of the work being performed. Neither City, nor any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be solely responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Neither Consultant nor Consultant's employees shall in any event be entitled to any benefits to which City employees are entitled, including, but not limited to, overtime, retirement benefits, workers’ compensation benefits, injury leave or other leave benefits. Consultant is solely responsible for all such matters, as well as compliance with social security and income tax withholding and all other regulations and laws governing such matters.

3.2.2 PERS Eligibility and Employee Payments Indemnification. In the event that Consultant's employee providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employer and employee contributions for PERS benefits on behalf of the employee as well as for payment of any penalties and interest on such contributions that would otherwise be the responsibility of the City. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant's employees providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation and benefit including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contributions to be paid by City for employer contributions and/or employee contributions for PERS benefits. Consultant agrees to defend and indemnify the City for any obligation, claim, suit or demand for tax, retirement contribution including any contribution to the PERS, social security, salary or wages, overtime payment, or workers’ compensation payment that the City may be required to make for work done under this Agreement. The provisions of this section 3.2.2 are continuing obligations that shall survive expiration or termination of this Agreement.

3.2.3 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant's conformance with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.2.4 Endorsement on PS&E/ Other Data. Consultant shall sign all plans, specifications, estimates (PS&E) and engineering data furnished by Consultant, and where appropriate will indicate Consultant’s authorized signature and professional registration number.

3.2.5 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.

3.2.6 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the 27 3
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Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City. The key personnel for performance of this Agreement are as follows: Bob Heinrich, Principal/President

3.2.7 City's Representative. The City hereby designates Robert Ferguson, Building Official, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Work or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Work or change the Consultant's total compensation subject to the provisions contained in Section 3.3 of this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee.

3.2.8 Consultant's Representative. Consultant hereby designates Bob Heinrich, Principal/President, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.9 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times.

3.2.10 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement.

As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

3.2.11 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall 28 4
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give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If Consultant performs any work knowing it to be contrary to such laws, rules and regulations, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees, agents, and volunteers free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.2.12 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions, where applicable, shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subconsultants, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

3.2.13 Insurance. Consultant agrees to procure and maintain, at Consultant’s expense all insurance specified in Exhibit “C” attached hereto and by this reference incorporated herein. Consultant shall require all subconsultants to carry the same policies and limits of insurance that the Consultant is required to maintain, unless otherwise approved in writing by the City.

3.3 Fees and Payments.

3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "D" attached hereto and incorporated herein by reference. The total compensation shall not exceed Eighty-Five Thousand Dollars ($85,000) per year without prior written approval of the City Council or City Manager as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.3.2 Payment of Compensation. Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice.

City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges thereon. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein.

3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City in advance, or included in Exhibit "D" of this Agreement.

3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the 29 5
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Parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City.

3.3.5 Rate Increases. In the event that this Agreement is renewed pursuant to Section 3.1.2, the rate set forth in Exhibit “D” may be adjusted each year at the time of renewal as set forth in Exhibit “D.”

3.3.6 Labor Code Requirements.

3.3.6.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.3.6.2 Registration. If the Services are being performed as part of an applicable “public works” or “maintenance” project, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the project and require the same of any subconsultants. This project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code sections 1725.5 and 1771.1 shall not apply to Services performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code sections 1725.5 and 1771.1.

3.4 Accounting Records.

3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of four (4) years from the date of final payment under this Agreement.

3.5 General Provisions.

3.5.1 Termination of Agreement.

3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time, with or without cause, 30 6
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by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause.

3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.

3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Consultant: VCA Consultants, Inc.
1845 W. Orangewood Ave., Suite 210
Orange, CA 92868
ATTN: Bob Heinrich, Principal/President
City: City of San Clemente
910 Calle Negocio
San Clemente, CA 92673
ATTN: Laura Campagnolo, City Clerk and Robert
Ferguson, Building Official
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.5.3 Ownership of Materials and Confidentiality.

3.5.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data.

Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 31 7
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3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

3.5.3.3 Confidential Information. The City shall refrain from releasing Consultant’s proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information.

Consultant shall have five (5) working days after receipt of the Release Notice to give City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney’s fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of the Objection Notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non-appealable order by a court of competent jurisdiction requires that City release such information.

3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.5.5 Attorney's Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and all other costs of such action.

3.5.6 Indemnification.

3.5.6.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's Services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.

3.5.6.2 If Consultant’s obligation to defend, indemnify, and/or hold 32 8
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harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Orange County.

3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.5.10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.

3.5.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.5.12 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.5.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

3.5.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

3.5.16 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 33 9
55452.01100\31193624.5

3.5.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.5.20 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.5.21 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.5.22 Counterparts/Electronic Signatures. This Agreement may be signed in counterparts, each of which shall constitute an original. This Agreement may be signed electronically with the same force and effect as an original ink signature.

3.6 Subcontracting.

3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
34 10
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed on the respective dates set forth opposite of their signatures.

CITY OF SAN CLEMENTE
By:________________________________
Andy Hall, City Manager
ATTEST:
______________________________ Dated: ____________________, 2024 CITY CLERK of the City of
San Clemente, California
APPROVED AS TO FORM:
____________________________
Elizabeth A. Mitchell, City Attorney

APPROVED AS TO AVAILABILITY
OF FUNDING:
________________________________
Finance Authorization

VCA Consultants, Inc.__
(“CONSULTANT”)
By: Thomas VanDorpe_
Its: Chief Executive Officer, Secretary
Dated: __________________, 2024
By: Gina Birkett
Its: Chief Financial Officer
Dated: __________________,2024
35 11
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EXHIBIT "A"

SCOPE OF SERVICES
Consultant shall provide the following services to the City as requested on an as needed, on call basis (collectively, the “Services”):

Consultant will provide complete building plan reviews on a variety of single family residential, multifamily residential, commercial, and industrial buildings, and may be requested to perform complete or partial reviews of projects for compliance with fire and life safety, structural, energy, green code, accessibility, electrical, mechanical, and plumbing requirements in accordance with current applicable state and local codes.

All buildings in San Clemente are required to comply with the current Building Standards contained in California Code of Regulations, Title 24 as well as San Clemente Municipal Code – local amendments.

The 2022 California Codes with local amendments are currently in effect.

Nonstructural plan reviews shall be performed by certified plans examiners. Structural reviews shall be performed by (or under the supervision of) a licensed engineer. Disabled access reviews shall be performed by (or under the supervision of) a CASp certified individual.

Consultant is responsible for the following deliverables:

1. Perform building plan reviews as needed

2. Submit clear and concise correction list to the Building Division for distribution to project applicant/designer. (General format of Consultant’s correction list shall be reviewed and approved by the City)

3. Respond to telephone inquires from City staff and permit applicants regarding review comments

4. Perform recheck reviews on projects to ensure plan corrections have been resolved satisfactorily.

5. Stamp plans “approved” for compliance with applicable codes

6. Return approved plans to City Building Division office

7. Maintain, at all times, a professional appearance and demeanor. 36 Attachment 3
EXHIBIT "B"

SCHEDULE OF SERVICES
Consultant shall perform and the City requires the following maximum review turnaround timeframes in order to maintain the desired customer service level:

Required Minimum Level of Service
New Single Family Dwellings - 1st review = 15 working days 2nd review = 10 working days
3rd or more = 5 working days
New Multi Family Dwellings - 1st review = 15 working days 2nd review = 10 working days
3rd or more = 5 working days
New Commercial/Industrial - 1st review = 15 working days 2nd review = 10 working days
3rd or more = 5 working days
Tenant Improvements - 1st review = 10 working days
Subsequent rechecks = 5 working days
Residential Addition/Alterations - 1st review = 10 working days Subsequent rechecks = 5 working days
37 55452.01100\31193624.5
EXHIBIT “C”

INSURANCE REQUIREMENTS

3.2.12 Insurance.

3.2.12.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section.

3.2.12.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.
(A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 0001, or the exact equivalent, with limits of not less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross-liability); or (3) containing any other exclusion(s) contrary to the terms or purposes of this Agreement. (B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $1,000,000 combined limit for each occurrence. (C) Workers' Compensation: Workers' Compensation
Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease. (D) Professional Liability (Errors & Omissions): Professional Liability insurance or Errors & Omissions insurance appropriate to Consultant’s profession with limits of not less than $1,000,000 per claim. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least three (3) years from termination or expiration of this Agreement. (E) Cyber Liability Insurance with limits not less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Contractor in this agreement and shall include, but not be limited to, claims involving security breach, system failure, data recovery, 38 55452.01100\31193624.5
business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses.

3.2.12.3 Insurance Endorsements. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
(A) Commercial General Liability:
(1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement.

Additional Insured Endorsements shall not (1) be
restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other exclusions contrary to the terms or purposes of this Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement.
(2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability:
(1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.

3.2.12.4 Professional Liability (Errors & Omissions):
(A) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Contractual Liability Exclusion Deleted: This insurance shall include contractual liability applicable to this Agreement. The policy must “pay on behalf of” the insured and include a provision establishing the insurer’s duty to defend.

3.2.12.5 Workers' Compensation:
(A) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.

3.2.12.6 Primary and Non-Contributing Insurance. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other 39 55452.01100\31193624.5
insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

3.2.12.7 Waiver of Subrogation. All policies of Commercial General Liability and Automobile Liability insurance shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against the City, its officials, officers, employees, agents, and volunteers, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

3.2.12.8 Deductibles and Self-Insured Retentions. Any deductible or selfinsured retention greater than $5,000 must be approved in writing by the City and shall protect the City, its officials, officers, employees, agents, and volunteers in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.

3.2.12.9 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

3.2.12.10 Failure to Maintain Coverage. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement effective upon notice.

3.2.12.11 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A- VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

3.2.12.12 Enforcement of Agreement Provisions (non estoppel).

Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder.
40 55452.01100\31193624.5

3.2.12.13 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Appendix are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance.

3.2.12.14 Insurance for Subconsultants. Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consultant’s subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant’s compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City.
41 55452.01100\31193624.5
EXHIBIT “D”

COMPENSATION
In complete compensation for the Services under this Agreement, the City shall pay the Consultant as follows:

Service Fee
Plan Review ( include 3 reviews) 65% of City collected plan check fee (min. $230) Revisions, Reviews Beyond 3rd Check,
Meetings, Other Projects as Agreed Upon
(hourly rates)
 ICC Plans Examiner: $115 to $125 per
hour
 Plan Check Engineer: $125 to $135 per
hour
 Structural Eng./Specialist: $140 to $150
per hour
Expedited Plan Check, Overtime 1.5 x
Rates are subject to annual CPI adjustment.

In no event shall the total compensation paid under this Agreement exceed $85,000 annually. 42 55452.01100\31193624.5
WORKER’S COMPENSATION INSURANCE CERTIFICATION

WORKERS' COMPENSATION DECLARATION
I hereby affirm under penalty of perjury one of the following declarations:
(ONE OF THE BOXES BELOW MUST BE CHECKED)
I have and will maintain a certificate of consent from the California Labor Commission to self-insure for workers' compensation, as provided for by Section 3700 of the Labor Code, for the performance of the work to be performed under this contract.

I have and will maintain workers' compensation insurance, as required by Section 3700 of the Labor Code, for the performance of the work to be performed under this contract. My workers' compensation insurance carrier and policy number are:

Carrier____________________________________________________ Policy Number______________________________________________ I certify that, in the performance of the work under this Agreement, I shall not employ any person in any manner so as to become subject to the workers' compensation laws of California, and I hereby agree to indemnify, defend, and hold harmless the City of San Clemente and all of its officials, employees, and agents from and against any and all claims, liabilities, and losses relating to personal injury or death, economic losses, and property damage arising out of my failure to provide such worker’s compensation insurance. I further agree that, if I should become subject to the workers' compensation provisions of Section 3700 of the Labor Code, I shall forthwith comply with those provisions.

WARNING: FAILURE TO SECURE WORKERS’ COMPENSATION

COVERAGE IS UNLAWFUL, AND SHALL SUBJECT AN EMPLOYER TO

CRIMINAL PENALTIES AND CIVIL FINES UP TO ONE HUNDRED THOUSAND DOLLARS ($100,000), IN ADDITION TO THE COST OF COMPENSATION, DAMAGES AS PROVIDED FOR IN SECTION 3706 OF THE LABOR CODE, INTEREST, AND ATTORNEY’S FEES.

Dated: ________________________, 20____
________________________________
(“CONSULTANT”)
By: ________________________________
________________________________
Title
43 n
C
55452.01100\31193624.5
________________________________
Address
________________________________
44 910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org

AGENDA REPORT

CITY OF SAN CLEMENTE

CITY COUNCIL MEETING

CITY OF SAN CLEMENTE
Meeting Date: January 16, 2024 Agenda Item: 7H
Department: Finance and Administrative Services
Prepared By Jake Rahn, Financial Services Officer
Subject:
..titl e

CONSIDERATION OF A RESOLUTION AWARDING A CONTRACT TO SEMA, LLC DBA CBE OFFICE SOLUTIONS FOR A 60 MONTH MULTI-FUNCTIONAL COPIER DEVICE LEASE AND

SERVICE AGREEMENT FOR ALL CITY OFFICES, AUTHORIZING THE CITY MANAGER TO

EXECUTE RELATED CONTRACT DOCUMENTS AND DECLARING EXISTING COPIERS SURPLUS UPON REPLACEMENT ..body
Fiscal Impact:

The annual lease cost is approximately $36,150, plus $.0049 for black and white prints and $.049 for color prints, and is budgeted in Central Services Fund for FY 2023-24.

Summary:

The City’s existing copier lease expired in 2021 and staff has been using equipment that has exceeded its useful life and maintenance service obligations from the contractor. Leveraging the National Associations of State Procurement Officials (NASPO) cooperative purchasing program would allow expedient replacement at competitive pricing from SEMA, LLC dba CBE Office Solutions (CBE) for like-kind Sharp replacements with City Council approval.

Background:

Central Services oversees the maintenance and operation of multi-function copier devices citywide and recovers the operating cost of the equipment through inter-departmental charges, based on usage.

For the past 12 years, the City partnered with CBE, which distributes Sharp and Cannon multifunctional devices and provides equipment maintenance services. The five-year term of that lease expired in 2021. As a result of lower usage during the pandemic, staff was able to prolong equipment operability with supplemental maintenance contracts provided by CBE. Current equipment has exceeded its useful life and is experiencing more outages and repair activities.

Due to the expiration of the service maintenance contract and the service repairs required, the current equipment is in need of immediate replacement.

Discussion:

Leveraging cooperative procurement programs is allowed in the City of San Clemente’s Purchasing Policy 201-2-1 and saves staff time through simplifying the procurement process.

Staff recommends participation in the NASPO ValuePoint Master Agreement Number 140603 with CBE for Sharp Electronics Corporation equipment. That cooperative purchase agreement sets discounted pricing through July 31, 2024 for the procurement of print services competitively 1 Meeting Date: January 16, 2024 Agenda Item: 7H

CITY OF SAN CLEMENTE
bid by NASPO and awarded by State of California Participating Addendum No. 7-19-70-46-07 (which has been amended twice and will now end on July 31, 2024 as reflected in Attachment 2).

The City’s most recent purchase of copiers was made seven (7) years ago and the pricing under the proposed agreement remains unchanged. Accordingly, staff is recommending that the City Council approve the cooperative purchase to expedite replacement. Alternatively, the City Council could direct staff to go out to bid; however, given the current high rate of inflation and the fact that the pricing on the CBE/Sharp contract would be the same as seven years ago, going out to bid is unlikely to result in cost savings.

CBE, the City’s longtime contractor, was awarded the last two consecutive bids and is a supplier for the distribution and maintenance of equipment from Sharp Electronics. Additionally, the City has experienced a good working relationship with CBE in the past. In anticipation of this procurement, staff requested that CBE evaluate current equipment inventories and CBE made recommendations for direct replacement based on use, volume and capability. Staff then evaluated service requirements with each of the City departments and adjusted CBE recommendations accordingly. Before acquisition of any copiers, staff will make a final determination on equipment needs and incorporate any minor enhancements to ensure all department needs are met.

The quote from CBE for new versions of Sharp copiers equivalent to existing equipment is $36,150 annually with maintenance services billed at a rate of $.0049 for black and white and $.049 for color prints. This pricing is comparable to the last copier agreement. The proposal includes replacing copiers at City Hall, Community Development, Community Center, Vista Hermosa Sports Park, Maintenance Services, Water, Sewer, Marine Safety, and CASA.

Once the new copiers are in place, the hard drives on the old copiers will be erased and the copiers will be disposed of in a safe manner. City Policy No. 201-2-4 requires the City Council to declare the copiers as surplus property before it is disposed of.

Council Options:
 Adopt Resolution No. 23-148, which will award a sixty (60) month lease and service agreement for Sharp multi-function copier devices to CBE, authorize the City Manager to execute related contract documents using the NASPO ValuePoint Master Agreement Number 140603, and declare the existing copiers surplus and authorize disposal as outlined in Policy No. 201-2-4.
 Modify and adopt Resolution No. 23-148.
 Continue the Item and direct staff to provide additional information.  Deny the request to adopt Resolution No. 23-148.

Environmental Review/Analysis
This is not a “project” under the California Environmental Quality Act. 2 Meeting Date: January 16, 2024 Agenda Item: 7H

CITY OF SAN CLEMENTE
Recommended Actions:

Staff Recommendation
..recommendation
Adopt Resolution No. 23-148, which would:

1. Award a sixty (60) month lease and service agreement for Sharp multi-function copier devices to CBE at a total cost of approximately $36,150 annually, plus $.0049 for black and white and $.049 for color prints;

2. Authorize the City Manager to execute related contract documents based on State of California Participating Addendum No. 7-19-70-46-07 to the NASPO ValuePoint Master Agreement Number 140603 and CBE’s proposal dated November 21, 2023; and

3. Declare that, effective upon the replacements becoming operational, the existing copiers shall constitute surplus and are authorized for disposal pursuant to Policy No. 201-2-4. ..end
Attachment:

1. Resolution No. 23-148

2. State of California Participating Addendum No. 7-19-70-46-07 (and amendments) for NASPO ValuePoint Master Agreement Number 140603

3. CBE’s Proposal dated November 21, 2023
Notification:

None.
3 ATTACHMENT 1
4867-3182-8585 v1
RESOLUTION NO. 23-148

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SAN CLEMENTE, CALIFORNIA, AWARDING A CONTRACT
TO SEMA, LLC DBA CBE OFFICE SOLUTIONS FOR A 60

MONTH MULTI-FUNCTIONAL COPIER DEVICE LEASE

AND SERVICE AGREEMENT FOR ALL CITY OFFICES,

AUTHORIZING THE CITY MANAGER TO EXECUTE

RELATED CONTRACT DOCUMENTS AND DECLARING

EXISTING COPIERS SURPLUS UPON REPLACEMENT
WHEREAS, the City wishes to provide operational functionality to departments for copiers and managed print services; and
WHEREAS, City Purchasing Policy 201-2-1 allows participation in cooperative purchasing programs; and
WHEREAS, the State of California entered into participating Addendum Number 7- 19-70-46-07 for copiers and managed print services under NASPO ValuePoint Master Agreement Number 140603 and two (2) amendments thereto with the most recently amended term expiring on July 31, 2024, which is a cooperative purchase agreement that meets the requirements of Purchasing Policy 201-2-1; and WHEREAS, SEMA, LLC dba CBE Office Solutions (CBE) submitted a proposal dated November 21, 2023 to provide the City with Sharp multi-function copier devices under the State of California participating Addendum Number 7-19-70-46-07 for NASPO ValuePoint Master Agreement Number 140603, which will meet the City’s needs.

NOW, THEREFORE, the City Council of the City of San Clemente does hereby find, determine and resolve as follows:

SECTION 1. That the above recitations are true and correct and incorporated herein.

SECTION 2. That a sixty (60) month lease and service agreement for Sharp multifunction copier devices is hereby awarded to CBE based on CBE’s November 21, 2023 proposal.

SECTION 3. That the City Manager, or his designee, is authorized and directed to execute such documents and take such actions as are necessary and proper to purchase Sharp multi-function copier devices and services from CBE at pricing no greater than that quoted in CBE’s November 21, 2023 proposal and on terms and conditions substantially similar to those under the State of California participating Addendum Number 7-19-70-46-07 for NASPO ValuePoint Master Agreement Number 140603.

SECTION 4. That, effective upon the replacement copier devices becoming operational, the existing copiers are hereby declared to be surplus and are authorized for disposal pursuant to Policy No. 201-2-4.
4 Resolution No. 23-148 Page 2
4867-3182-8585 v1
SECTION 5. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED AND ADOPTED this _____ day of _________, 2024.

ATTEST:
___________________________ __________________________
City Clerk of the City of Mayor of the City of San
San Clemente, California Clemente, California

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §

CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 23-148 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of ________, 2024, by the following vote:

AYES:

NOES:

ABSENT:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. __________________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
___________________________
Elizabeth A. Mitchell, City Attorney
5 Attachment 2
6 STATE OF CALIFORNIA
PARTICIPATING ADDENDUM NUMBER 7-19-70-46-07
Copiers and Managed Print Services
Colorado NASPO ValuePoint Master Agreement Number 140603 Sharp Electronics Corporation (Contractor)
This Participating Addendum Number 7-19-70-46-07 is entered into between the state of California, Department of General Services (hereafter referred to as "State" or "DGS") and Sharp Electronics Corporation (hereafter referred to as "Contractor'') under the lead state of Colorado NASPO ValuePoint Master Agreement Number 140603.

1. SCOPE
A. This Participating Addendum covers the purchase of Copiers and Managed Print Services under the Colorado NASPO Value Point Master Agreement. The Colorado NASPO ValuePoint Master Agreement Number 140603 is hereby incorporated by reference. Product/service categories included under this Participating Addendum are identified in Section 5 (Available Products and Services).

B. This Participating Addendum is available for use by California state agencies and local governments. A local government is defined as any city, county, city and county, district, or other local governmental body, school district or corporation empowered to expend public funds. The State Agency Listing (https://www.ca.gov/agenciesall/) provides a comprehensive list of state agencies.

C. Each local government is to make its own determination whether this Participating Addendum and the Colorado NASPO ValuePoint Master Agreement are consistent with its procurement policies and regulations.

2. TERM
A. The term of this Participating Addendum shall begin upon signature approval by the State and will end December 31, 2021, or upon termination by the State, whichever occurs first.

B. Lead State amendments to extend the NASP-O ValuePoint Master Agreement term date are not automatically incorporated into this Participating Addendum.

Extension(s) to the term of this Participating Addendum will be through a written amendment upon mutual agreement between the State and the Contractor.

C. Order placement and execution shall be on or before the expiration of this Participating Addendum. However, delivery of products or completion of services may be after the Participating Addendum expiration date.