AGENDA REPORT
CITY OF SAN CLEMENTE
City Council Meeting
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
Meeting Date: 11/15/2022 Agenda Item: 4F
Department: Public Works
Prepared By: Amir K. Ilkhanipour, Principal Civil Engineer Subject:
CONSTRUCTION CONTRACT AWARD TO JENNETTE COMPANY, INC. FOR THE WATER RECLAMATION PLANT SLUICE GATES REPLACEMENT (PHASE 2), CIP PROJECT NO. 26212 Fiscal Impact:
Yes. The estimated total construction cost of $245,000 is within the available approved project budget of $601,110 from the Sewer Depreciation Reserve Fund, CIP Project No. 21001.
Summary:
Staff recommends approval of a construction contract with Jennette Company, Inc., in the amount of $193,000 (i.e. base bid and alternate item), for the Water Reclamation Plant Sluice Gates Replacement (Phase 2).
Background:
The Water Reclamation Plant (WRP) has multiple sluice gates that have reached the end of their useful life due to corrosion and are in need of replacement. Sluice gates are used to direct or stop flows to various treatment processes throughout the WRP.
A bid package for the replacement of two sluice gates, including some mechanical and electrical components and a grating cover, was advertised for competitive bidding on the PlanetBids website.
Six bids were received on October 19, 2022, ranging from $193,000 to $365,755, as shown on Attachment 2. The lowest responsive bidder was Jennette Company, Inc. of San Diego, California at $193,000. Based on the low bid, construction costs are estimated as follows:
Construction Management, Administration and Inspection $ 23,000 Construction Contract 193,000
Project Contingency (15%) 29,000
Total Estimated Construction Costs $245,000
As required by City Policy and State Law, the Contractor will be required to provide performance and payment bonds simultaneously with execution of the construction contract (Attachment 3). Project plans and specifications are on file in the City Clerk's office.
Plan and Policy Consistency:
The project is consistent with the following General Plan Goals and Policies:
· Urban Design - Maintenance Goal: Achieve a sustained level of maintenance and improvement of properties, buildings, landscaping and infrastructure that protects values, encourages additional CITY OF SAN CLEMENTE Page 1 of 2 Printed on 11/9/2022
powered by Legistar™ 1
ATTACHMENT 3
Meeting Date: 11/15/2022 Agenda Item: 4F
public and private investments and promotes San Clemente’s high quality of life. · Policy UD-4.06. Maintenance of Infrastructure and Public Realm. As resources allow, we maintain and where appropriate, improve infrastructure and the public realm, including landscaping, sidewalks, signage, furniture and other streetscape elements.
Council Strategy:
The project is consistent with Council Strategy 3 - Update and maintain infrastructure that reflects best available technology and service - in that the project maintains City infrastructure.
Recommended Actions:
Staff Recommendation
1. Approve the plans and specifications for the WRP Gates Replacement (Project #2), CIP Project No. 26212; and
2. Approve, and authorize the Public Works Director/City Engineer to execute, Contract No. ______, by and between the City of San Clemente and Jennette Company, Inc., in the amount of $193,000, for the WRP Sluice Gates Replacement (Project #2), CIP Project No. 26212.
Attachment:
1. Location Map
2. Bidders' List
3. Contract without Attachments
Notification:
None.
CITY OF SAN CLEMENTE Page 2 of 2 Printed on 11/9/2022
powered by Legistar™ 2
CLE LAGO
A V
E
T R A B U C O
AVE ARAGON
EL CAMINO REAL (COAST HWY) CLE DE LOS MOLINOS
AVE PICO
LOS OBREROS LN
BOCA DE LA PLAYA
AVE ESTACION CLE DESHECHA SENDA DE LA PLAYA
CLE COLINA
BUENA VIS
CLE SACRAMENTO
AVE HACIENDA
CLE LAS BOLAS
CLE VALLE
AVE DE LA CLE REDONDEL
CLE BONITO
CLE MIRADOR
AVE DEL REPOSO
EL PRADO
RINCON CT
CLE DE INDUSTRIAS AVE NAVARRO
A. T. & S. F. R. R. AVE DE LA GRULLA
AVE FLORENCIA DIJE CT CLE PUENTE
PACIFIC OCEAN
VIA PICO
ESTRELLA
EL CAMINO REAL (COAST HWY)
DE LOS
CALLE MOLINOS
SAN CLEMENTE
WATER RECLAMATION
PLANT
ARBLEHEAD
LOCATION MAP
Attachment 1
PROJECT
LOCATION
NOT TO SCALE
WRP/Sluice Gates
Replacement (Project #2)
PN 26212
3 City of San Clemente
Bid Results for Project WRP Sluice Gate Replacement Project #2 (Project No. 26212) Issued on 09/19/2022
Bid Due on October 19, 2022 2:00 PM (PDT)
Vendor Name Address City State Zip Bid Amount Format
Jennette Company Inc. 9235 Trade Place Suite B San Diego CA 92126 $193,000.00 Electronic Vicon Enterprise Inc PO Box 18208 Anaheim CA 92817 $218,000.00 Electronic Tharsos Inc. 7839 University Ave La Mesa CA 91942 $228,655.00 Electronic Canyon Springs Enterprises PO BOX 2810 hemet CA 92546 $299,000.00 Electronic Wier Construction Corp 16884 Old Survey Rd Escondido CA 92025 $344,400.00 Electronic MLC Constructors Inc 710 Rimpau Ave Suite 208 Corona CA 92879 $365,755.00 Electronic Attachment 2
4 SECTION 00500
CONTRACT 1
55452.01510\32905704.2
SECTION 00500
CONTRACT
THIS CONTRACT is made this day of , 20 , in the County of Orange, State of California, by and between the City of San Clemente hereinafter called City, and Jennette Company, Inc., hereinafter called Contractor. City and the Contractor for the considerations stated herein agree as follows:
ARTICLE 1. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated the contract and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5 below for the following Project:
WRP Sluice Gate Replacement Project #2
The Contractor and its surety shall be liable to City for any damages arising as a result of the Contractor’s failure to comply with this obligation.
ARTICLE 2. TIME FOR COMPLETION. The Work shall be commenced on the date stated in City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within 150 working days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work.
ARTICLE 3. CONTRACT PRICE. City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of One Hundred Ninety Three Thousand Dollars ($193,000). Payment shall be made as set forth in the General Conditions.
At any time during the term of the Contract, City may, pursuant to the terms and provisions of the Contract Documents, request that the Contractor perform additional work. Contractor shall not perform, nor be compensated for, additional work without written authorization from the City pursuant to the terms and provisions of the Contract Documents.
ARTICLE 4. LIQUIDATED DAMAGES/EARLY COMPLETION INCENTIVE. In accordance with Government Code section 53069.85, it is agreed that the Contractor will pay City the sum of $1000_for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event that Liquidated Damages are not paid, the Contractor agrees City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents.
ARTICLE 5. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include the following:
Notice Inviting Bids
Instructions to Bidders
Attachment 3
5 SECTION 00500
CONTRACT
SECTION 00500
CONTRACT 3
55452.01510\32905704.2
Bid Form
Contractor’s Certificate Regarding Workers’ Compensation Bid Bond
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Declaration form
Iran Contracting Act Certification
Public Works Contractor Registration Certification
Contract
Performance Bond
Payment Bond
General Conditions
Special Conditions
Technical Specifications
Addenda
Plans and Drawings
Approved and fully executed change orders
Any other documents contained in or incorporated into the Contract The Contactor shall complete the Work in strict accordance with all of the Contract Documents.
All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. This Contract shall supersede any prior agreement of the parties.
ARTICLE 6. PROVISIONS REQUIRED BY LAW. Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Project.
ARTICLE 7. INDEMNIFICATION. Contractor shall provide indemnification as set forth in the General Conditions.
ARTICLE 8. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates shall be made available at the office of City Clerk or may be obtained online at http//www.dir.ca.gov/dlsr. and which must be posted at the job site.
IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written.
6 SECTION 00500
CONTRACT
SECTION 00500
CONTRACT 3
55452.01510\32905704.2
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed on the respective dates set forth opposite of their signatures.
CITY OF SAN CLEMENTE
By:
ATTEST: Its:
Dated: , 20
CITY CLERK of the City of
San Clemente, California
APPROVED AS TO FORM:
BEST BEST & KRIEGER
City Attorney
APPROVED AS TO AVAILABILITY
OF FUNDING:
Finance Authorization
(“CONTRACTOR”)
By:
Its:
Dated: , 20
END OF CONTRACT
7