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San Clemente, California
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AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE
Meeting Date: November 7, 2023 Agenda Item: 7H
Department: Public Works
Prepared By: Amir K. Ilkhanipour, Principal Civil Engineer Subject:
CONSIDERATION OF A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO CONDOR, INC. FOR THE AQUATIC CENTER MAIN POOL REPLASTER, CIP PROJECT NO. 12808; AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT IN AN AMOUNT NOT TO EXCEED $616,000
Fiscal Impact:
The estimated construction cost of $788,000 is within the available approved project budget of $1,098,805 from the General Fund, Vista Hermosa Aquatic Center Pool Replaster, Account No. 016-804-45300-000-12808.
Summary:
On August 17, 2021, the City Council authorized a supplemental appropriation in the municipal budget using ARPA funding to replaster of the Avenida Vista Hermosa Sports Park Main Pool.
The existing plastering is at the end of its useful life and is in need of replacement. The work generally includes replastering the pool, installation of new LED underwater lighting and recommissioning of the pool with balanced chemicals.
Staff is requesting the City Council consider approval of a construction contact with Condor, Inc. for the Aquatic Center Main Pool Replaster, in an amount of not to exceed $616,000, plus a 19% construction contingency of $117,000, for the replaster and rehabilitation of the Aquatic Center Main Pool.
Background:
After years of service, the main pool
located at the Vista Hermosa Sports
Park is in need of replastering as a
result of normal wear and tear from
the pool chemicals. While the pool is
drained, other general repairs and
improvements related to the pool such
as the installation of new LED lighting,
waterproofing of the various surfaces,
adjacent gutters, and surge tank, the
rebalancing of water chemistry upon refill of the pool and the replacement of the main drains inside of the pool will be performed.
1 ATTACHMENT 3
Meeting Date: November 7, 2023 Agenda Item: 7H
CITY OF SAN CLEMENTE
Staff prepared a bid package, notified local contractors and advertised the project for competitive bidding on the PlanetBids website. Three bids were received on October 20, 2023, ranging from $616,000 to $1,210,000, including the alternative bid items. The lowest responsive and responsible bidder, based on the “Base Bid”, was from Condor, Inc., of El Monte, in the amount of $598,000 with a total of $616,000 including bid alternatives. While local contractors were notified of the bid advertising, no local contractors submitted a bid.
Based on the low base bid and alternate bid items, the estimated construction cost for this project is as follows:
Construction Administration, Management & Inspection: $ 55,000 Construction Contract: 616,000
Contingency (19%): 117,000
Total Estimated Construction Cost: $ 788,000
As required by the City policy and state law, the Contractor will be required to provide performance and payment bonds simultaneously with execution of the construction contract (Attachment 3). Project plans and specifications are on file in the City Clerk’s office.
For informational purposes, the smaller pool at the Vista Hermosa Sports Park and the pool at the Ole Hanson Beach Club will remain open during the replastering of the main pool.
Council Options:
Adopt Resolution No. 23-127, awarding the contract for Aquatic Center Main Pool Replaster to Condor, Inc., authorizing the City Manager to execute a construction contract in an amount not to exceed $616,000, and approving a 19% construction contingency of $117,000.
Modify and adopt Resolution No. 23-127.
Continue the item and direct staff to provide additional information.
Environmental Review/Analysis:
It was previously determined that this project was categorically exempt from the California Environmental Quality Act (CEQA) as it pertains to repair of already existing pool facilities under Class 1 of the state CEQA Guidelines, Section 15301 – Existing Facilities. A notice of exemption has been filed with the County of Orange Recorder’s Office on October 26, 2023 for this project. (See attachment 4.)
Recommended Actions:
Staff Recommendation
STAFF RECOMMENDS THAT the City Council adopt Resolution No. 23-127, which will:
1. Award the Aquatic Center Main Pool Replaster, CIP Project No. 12808, construction contract to Condor, Inc. as the lowest responsible and responsive bidder; 2 Meeting Date: November 7, 2023 Agenda Item: 7H
CITY OF SAN CLEMENTE
2. Authorize the City Manager to execute a construction contract with Condor, Inc. in an amount not to exceed $616,000, in a form substantially similar to Contract No. C23-65 (Attachment 3); and
3. Approve a 19% construction contingency of $117,000.
..end
Attachment:
1. Location Map
2. Resolution 23-127
3. Draft Contract
4. Notice of Exemption
Notification:
All bidders.
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