AGENDA REPORT
CITY OF SAN CLEMENTE
City Council Meeting
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
Meeting Date: 6/6/2023 Agenda Item: 7D
Department: Public Works
Prepared By Masako Hennequin, Associate Civil Engineer
Subject:
RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO ONYX PAVING COMPANY, INC.
FOR FY 2023 AS-NEEDED PAVEMENT REPAIRS (TRACT 852), PROJECT NO. 23306,
AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT, AND FINDING THE
PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT UNDER CLASS 2 (REPLACEMENT OR RECONSTRUCTION, 14 CCR SECTION 15302) OF
THE STATE CEQA GUIDELINES
Summary:
Before the City Council is the approval of a construction contract with ONYX Paving Company, Inc. in an amount not to exceed $515,000 to provide for the pavement repairs between S. El Camino Real and I-5 on the following streets: W. Ave. San Antonio, W. Ave. Ramona, W. Ave. Carnelio, W. Ave.
Junipero, and W. Ave. San Gabriel as shown on the location map (Attachment 2).
Background:
This project includes asphalt pavement and concrete repair work. The pavement will be ground down and overlaid to repair localized areas and also includes removing and reconstructing deteriorated concrete curb and gutter, curb ramps, sidewalk and driveway approaches. This work also includes removing and replacing seven water meter boxes located within the sidewalk and restriping streets after the completion of pavement repairs.
Bids were opened on May 18, 2023 and the results are presented on the attached Bidder’s Listing (Attachment 3). Bids ranged from $515,000 to $1,014,321.
The lowest responsive bidder was ONYX Paving Company, Inc. of Anaheim, California with a total bid amount of $515,000.
Based on the low bid, the total estimated project cost is $643,750 as summarized below:
Project Cost Summary
Construction $515,000
Construction Design, Management & Inspection (15%) $77,250 Project Contingency (10%) $51,500
Estimated Total Project Cost $643,750
As required by City policy and state law, the Contractor will be required to provide performance and payment bonds simultaneously with execution of the construction contract (Attachment 4). Project CITY OF SAN CLEMENTE Page 1 of 3 Printed on 6/1/2023
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Attachment 4
Meeting Date: 6/6/2023 Agenda Item: 7D
payment bonds simultaneously with execution of the construction contract (Attachment 4). Project plans and specifications are on file in the City Clerk’s Office.
Council Options:
· Adopt Resolution No. 23-32, awarding the paving contract to ONYX, authorizing the City Manager to execute a construction contract an amount not to exceed $515,000, plus a 10% project contingency of $51,500, and finding the project categorically exempt from CEQA under Class 2 (Replacement or Reconstruction, 14 CCR section 15302) of the State CEQA Guidelines.
· Modify and adopt Resolution No. 23-32.
· Continue the item with direction to provide additional information. · Do not award the contract or construct the pavement repairs.
Fiscal Impact:
Yes. The estimated total project cost of $643,750 is within the approved budget amount of $690,000.
A balance transfer of $690,000 from account number 042-848-45300-000-13326 FY 2023 Alley Rehabilitation Program to account number 042-848-43420-000-23306 FY 2023 As Needed Pavement Repairs (Tract 852) is needed to fund the project.
Environmental Review/Analysis:
This project is categorically exempt from the California Environmental Quality Act (CEQA) under Class 2 (Replacement or Reconstruction, 14 CCR section 15302) of the State CEQA Guidelines.
Recommended Actions:
Staff Recommendation
Adopt Resolution No. 23-32, which will:
1. Find the FY 2023 As-Needed Pavement Repairs (Tract 852), Project No. 23306 categorically exempt from the California Environmental Quality Act (CEQA) under Class 2 (Replacement or Reconstruction, 14 CCR section 15302) of the State CEQA Guidelines;
2. Award the FY 2023 As-Needed Pavement Repairs (Tract 852), Project No. 23306, contract to ONYX Paving Company, Inc.;
3. Authorize the City Manager to execute a contract by and between the City of San Clemente and ONYX Paving Company, Inc. in an amount not to exceed $515,000, plus a 10% project contingency of $51,500, for the FY 2023 As-Needed Pavement Repairs (Tract 852), Project No. 23306, in a form substantially similar to Contract No. C23-25 (Attachment 4); and
4. Approve and authorize the budget transfer of $690,000 from account number 042-848-45300- 000-13326 FY 2023 Alley Pavement Rehabilitation, Project No. 13326 to account number 042- 848-43420-000-23306 FY 2023 As-Needed Pavement Repairs (Tract 852), Project No. 23306.
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Meeting Date: 6/6/2023 Agenda Item: 7D
Attachment:
1. Resolution No. 23-32
2. Location Map
3. Bidders List
4. Contract
Notification:
None
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