Agenda packet — San Clemente City Council, April 16, 2024 (part 4 of 4)

April 23, 2023
Introduction
The City of San Clemente (City) authorized CSI Services, Inc. (CSI) to conduct a tank maintenance paint evaluation on Reservoir No. 4, located adjacent to 419 Avenida Salvador, San Clemente, CA. The focus of the evaluation was the condition of the paint system(s) to develop recommendations for maintenance coating activities. Maintenance recommendations have been made in accordance with the applicable requirements of American Water Works Association’s Standard (AWWA) D102 “Coating Steel Water Storage Tanks,” AWWA Standard M42 “Steel Water Storage Tanks,” Good Painting Practice, and CSI's experience with evaluating over a thousand water storage tanks. A Photo Summary is included to further document some of the conditions observed.

CSI is a third-party independent consulting engineering firm that specializes in tank evaluations with specific expertise in industrial protective coatings and linings. CSI provides many different services including failure analysis, expert witness, evaluations, specifications, in-process inspection, testing, and tank diving. Mr. Patrick Sweeney of CSI was assigned to manage the project and complete the fieldwork. He holds a Bachelor of Science degree and a NACE International Level III Coating Inspector certification. He is also certified by SSPC as a Level III Protective Coating Inspector (PCI), Protective Coating Specialist (PCS), and Master Coating Inspector (MCI). He has over 30 years of extensive experience evaluating tanks. Mr. Sweeney completed the field-work on Monday, April 10, 2023.

Summary
The paint on the exterior of Reservoir No. 4 is in poor condition with an extensive amount of rust development on the roof. The rust on the roof is primarily a result of excessive chalking, while the limited amount of rust on the shell is a result of impact damage to the paint from mechanical scrapes and thrown rocks. Although the paint on the shell has a minor amount of rust, it has poor intercoat adhesion (i.e. poor paint cohesion). The paint was also found to have moderate levels of heavy metals. The condition of the existing paint and the level of corrosion should not significantly change for more than 5-years, and it is recommended that the paint be removed and replaced within this time-frame.

CSI has also presented some comments and observations on the condition of the interior lining and some tank attributes that should be considered for repair or retrofitting prior to any new paint work.
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Reservoir No. 4
City of San Clemente

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Background
Reservoir No. 4 is a welded steel tank that is approximately 54-feet diameter by 32-feet high, providing a nominal capacity of approximately 500,000 gallons. The structure sits within a ravine between residences. Specifically, the tank is located at GPS coordinates

33.432305, -117.60164. The tank was built in 1962 by Consolidated Western Steel Corporation. The tank shell has four 8-foot courses connected to a slightly pitched roof with a drip-edge perimeter. The upper shell course below the drip edge has approximately 20 perimeter vents that involve mesh-grating secured by a bolt fastened steel frame. The tank has a center roof vent, and one round uni-bolt shell manway. The tank shell has one exterior ladder that leads to a roof access hatch. The ladder starts above the first course and has a fall prevention gage. The roof access hatch has an adjacent safety handrail that that extends a few feet to either side of the roof hatch. It is believed that the paint on the tank is the original coating applied, and it appears to be an alkyd based system.

The tank is not anchored to its concrete ringwall foundation. A mechanical water level indicator scale extends along the entire length of the shell. The lowest shell course has inlet/outlet piping that does not have flexible connections. The tank overflow exits the upper course, runs down the shell, and enters the ground without an air-break. There is a wood plank covered vault adjacent to the tank, and it is suspected that this is the location of a floor drain valve. The tank site has perimeter fencing, but the fencing is not believed to be continuous. A smaller fence encloses the tank access ladder area and an impressed current cathodic protection (CP) rectifier box. CP hand-hole covers were located on the roof. That tank has an adjacent pumphouse building comprised of painted CMU block and a simple tar shingle roof.

Field Evaluation
The purpose of this survey was to assess the condition of the coatings and recommend maintenance coating work, where needed. The evaluation involved visual observations, but also involved various testing procedures. For survey purposes, the large tank has been segmented into two defined areas: exterior roof and exterior shell. Samples were collected for laboratory analysis for heavy metals.

A rating system has been developed to quantify the condition of these various tank areas, and each of the rating criteria is found in the Attachments (Charts 1 through 6).

The condition of the coating systems was rated as being poor, fair, good, or excellent (Chart 1). The extent of any rust defects identified within each of the areas was generally determined using the guidelines set forth in ASTM D610 “Standard Test Method for Evaluating the Degree of Rusting of Painted Steel Surfaces” (Chart 2). 801
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Reservoir No. 4
City of San Clemente

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Where applicable, the characteristic or stage of corrosion was determined in accordance with CSI Corrosion Grade criteria (Chart 3). The degree of paint chalking was determined in accordance with ASTM D4214 “Standard Test Method for Evaluating the Degree of Chalking of Exterior Paint Films,” Test Method D659, Method C (Chart 4).

Coating adhesion was assessed in accordance with ASTM D3359 “Standard Test Method for Evaluating Adhesion by Tape Test, modified Method A and/or a modified version of ASTM D6677 “Standard Test Method for Evaluating Adhesion by Knife” (Chart 5). The modified version of ASTM D6677 was used in areas where destructive testing was not found to be practical, and the coating dry film thickness (DFT) was measured with a Positector 6000FN3 Type II gage in accordance with the applicable guidelines set forth SSPC PA2. The visual observations and data collected follow:

Tank Exterior
Close-up visual observations of the paint were limited to the first (lowest) shell course, upper shell areas adjacent to the ladder, and the roof. The exterior paint on the roof and its appurtenances is in poor condition with heavy chalking (ASTM D4214, No. 4) and large fields of dark rust (CSI Corrosion Grade 2). The roof access hatch throat was found to have more advanced corrosion with some pitting and scaling corrosion (CSI Corrosion Grades 3 and 4). Spray patterns from the original paint application work was evident by an underfilm shadowing through a severely thinned finish, and underfilm rust was also evident at the thinnest locations. Some areas of paint had severe cracks with dark rust. The center vent opening appeared to have a continuous and secured screen in place. The screen included a small mesh screen protected by a perforated galvanized grating that was bolted in place. The roof rail assembly had rust present in some areas, but no significant metal loss was observed. The tank roof has a galvanized pole that has an antennae with a cable that extends to the adjacent pumphouse. The amount of corrosion on the roof was estimated to be more than half of the total surface (ASTM D610, 1). The dry film thickness (DFT) of the paint on the roof was measured to range from between 1.5 and 5 mils in areas with an intact and continuous film, and the film adhesion in these areas was poor (ASTM D6677, 4). A paint sample was collected from the roof and labeled CSI -1 for laboratory analysis for heavy metals.

The exterior shell paint is in poor to fair condition with heavy chalking (ASTM D4214, No. 4) and scattered dark rust spots (CSI Corrosion Grade 2). The shell has a relatively minor amount of rust, and the few rust spots appears to be the result of coating breaks from mechanical damage and thrown rocks. The upper shell vents have a few feet of rust staining running down the upper course. This exterior leading edge of the floor plate (lower chine) was free of any notable advanced corrosion, but most of the chine had dark rust where the paint had flaked away to expose bare metal. The lower few feet of the tank shell also had a flaky paint that extended from a light blue undercoat. The paint DFT on the shell was measured to range from between 5 and 7 mils. The film adhesion was found to be poor (ASTM D6677, 2), and the weak bond was between the upper 802
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Reservoir No. 4
City of San Clemente

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paint and a red primer that was measured to be less than 1-mil thick. A paint sample was collected and labeled CSI -2 for laboratory analysis for heavy metals. The water level indicator does not appear to be properly operating.

Tank Interior
The tank interior was not part of the scope of this evaluation, but a cursory evaluation of the interior was completed from a northern CP hand-hole. The hand-hole cover was found detached and resting on the adjacent roof plate, and was loosely reinstalled after the inspection. These internal surfaces have been included for informational purposes and should be considered cursory in nature.

The limited amount of interior surface examined noted that the underside of the roof, including the roof support structure appeared to be in mostly satisfactory condition with localized dark rust. Although most roof support structure edges seen appeared to be properly lined, rust was common to the upper chine, and the topside crevice between the upper rafter-beam and roof plate. Advanced corrosion was noted on the tension rod fasteners and on the secondary rafter tension brackets. The surface below the roof appeared to have a lining in satisfactory condition in that no rust was observed. The floor was noted to have a minor amount of sediment built up adjacent to the floor plate weld seams, btu also free of any notable corrosion. The CP components hanging from the roof appeared to be in satisfactory condition with respect to corrosion.

Laboratory Analysis
Paint samples were collected from the tank exterior to determine the presence of heavy metals (i.e. lead, cadmium, and chromium) in the paint films. Two (2) samples were sent to Schneider Laboratories, Richmond, VA for heavy metals analysis in accordance with EPA Method 3050B/6010B. A summary of the results reported in PPM (mg/kg) follows:

Sample ID Description
Element (ppm)
Cadmium
(Cd)
Chromium
(Cr)
Lead
(Pb)
CSI-1 4MG Tank – Exterior Roof <6.39 6310 6710
CSI-2 4MG Tank – Exterior Roof <5.99 4990 4820
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City of San Clemente

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Discussion
The paint on the exterior of Reservoir No. 4 is in poor condition with an extensive amount of rust development on the roof. The rust on the roof is primarily a result of excessive chalking, while the limited amount of rust on the shell is a result of impact damage to the paint from mechanical scrapes and thrown rocks. Although the paint on the shell has a minor amount of rust, it has poor intercoat adhesion (i.e. poor paint cohesion). The paint was also found to have moderate levels of heavy metals.

Chalking is the term for the powdery characteristic of an aged coating that may also have a faded finish. Chalking is a result of the natural breakdown of a paint system's binder when it is exposed to sun, or ultraviolet (UV) light. The binder (or resin) degrades in UV, which leaves behind the unbound pigment, or chalk. Aside from a faded appearance, chalking can result in corrosion as the film weathers (thins) away through cycles of wind and rain. As the paint endures years of direct sunlight, it begins to weather away, which results in the paint no longer providing enough barrier protection from corrosion. The roof paint has chalked and significantly thinned to a level to where the primer has also been exposed in many areas. This thinning has resulted in fields of underfilm corrosion breaking through the roof paint.

Generally speaking, there are four possible approaches to maintenance coating work.

The coatings can be either completely removed and replaced (repainted), spot repaired, spot repaired and overcoated, or simply overcoated. In evaluating the condition of a coating to determine the best approach there are a number of different factors to consider. The first set of factors includes the determination of the coating's ability to withstand the added stress of an additional coat(s). Attributes impacting this decision include film thickness and adhesion. If a film is too thick or has poor adhesion, the tension from the curing stresses and/or the weight of the additional paint can cause the existing system to disbond. The second set of factors to consider when determining what maintenance coating approach to take is the amount of surface area requiring repair, the overall difficulty in providing access to the structure, and whether the coating system contains heavy metals. The final factor is the condition of the substrate.

When considering whether a spot repair approach is a viable option, a good rule of thumb is that up to 10 percent of the surface area requiring repair is the point at which making spot repairs with overcoat becomes a diminishing return. With 10 percent rusting, overcoating may be an option if the adhesion is better than fair. If there is more than 10 percent rusting and the substrate is free of mill scale, overcoating may be considered an option if the adhesion is satisfactory. Once the amount of surface area exceeds this range, the cost of cleaning and coating the individual rust spots approaches (or exceeds) the total cost of removal and replacement. 804
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City of San Clemente

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The coating does not have the orangish-red primer often associated with lead-based paint, but it has been found to have moderate levels of the element chromium and lead.

The deterioration of this (heavy-metal bearing) paint, which historically provides decades of service before widespread rust develops, indicates the paint is the original paint system applied (more than 60 years old).

The tank paint is suspected of being an alkyd. Alkyd paints in the marine environment of the City should last approximately 35 years if they are not damaged. At this benchmark, the paint is often spot repaired and overcoated to extend the life of the paint, perhaps an additional 25 to 35-years before it might accept another round of maintenance painting. Unfortunately, this maintenance painting was never completed, and the maintenance window for paint work closed perhaps 25-years ago. The paint now requires removal and replacement. The condition of the existing paint and the level of corrosion should not significantly change for more than 5-years, and it is recommended that the paint be replaced within this time-frame.

The future painting project will be adjacent to the high-end neighborhood and a busy street. This will obviously result in significant interest from the community. The fact that moderate levels of heavy metal are present in the existing paint complicates its repainting. The removal of all the paint will require special considerations to protect not only the workers, but also the surrounding environment. These project attributes will likely include specially trained workers, full tank containment, and perhaps regulated waste handling.

The estimated cost of the painting work, as recommended above is $98,500.

With a few minor exceptions, the tank interior lining system inspected from the small roof opening appears to be performing properly. The exceptions involve the upper crevice’s and edges of the roof structure. As these locations continue to corrode, they will be the driving for tank relining work. The surfaces below the overflow roof are satisfactory, and this is a result of the proper (past) operation of the cathodic protection (CP) system. Unfortunately, the area above the overflow level does not benefit from the added protection of the CP system. It is recommended that the tank interior be inspected, perhaps with divers within the next 4-years. This maintenance inspection should pay special attention to the roof support structure’s condition to assure that tank coating defects will be corrected before steel replacement is required. It is believed that at least the bolts to some of the earthquake rods and tension bars will require replacement, as those inspected from the small opening have lost notable metal.

Although the scope of this assignment was the tank paint, some other tanks attributes associated with seismic, safety, and operational considerations have been noted for future consideration. The tank piping is rigidly connected to the tank. This includes the 805
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Reservoir No. 4
City of San Clemente

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lower shell inlet/outlet piping, and presumably the floor drain. During an earthquake, there is the potential for the tank (and tank bottom) to move at a different rate than the (below grade) piping. Past earthquakes resulted in these pipe connections being sheared or cracked, which resulted in a loss of water capacity during times when it was most needed during the emergency. The shell piping could be retrofitted with flexible connections for inlet/outlets, and the drain could be abandoned after the installation of a flush clean-out shell manway. This flush clean-out would provide a second manway for confined safety concerns and for better access when the tank is worked on in the future.

The overflow pipe outlet was not identified. The proper design of an overflow pipe on a potable tank should include a screened/sealed air-gap. The sealing is required to prevent animals from gaining access into the tank. This can be accomplished by simply installing screening over the outlet or installing a self-closing flapper valve. Furthermore, the pipe should not enter the ground directly, it should have an air-break or gap above grade to prevent the possibility of back-flow contamination.

The upper shell vents are not believed to be required for proper operation, notably given the relatively large center roof vent. Upper shell perimeter vents tend to be a maintenance issue resulting in rust at crevices and rust stain running down the shell.

Prior to any paint work, it is suggested that the upper shell vents be patched with steel plates. It should be understood that this process will also damage the interior lining in areas that are not protected by the CP system.

The water level indicator is not functioning properly. It should also be repaired with components that will not corrode if it is required for operations (i.e. SCADA is used).

Also, some CA health department offices require a mechanical level indicator in addition to a SCADA system.

The tank was found to have areas that could benefit from an upgrade to it fall prevention system. Ladder and roof rail systems should be designed to prevent the probability of a person falling. There are many designs that can be implemented to prevent a fall. The most cost-effective means would be to install a fall prevention system on the ladder (i.e.

Saf-T-Climb or Yo-Yo type lanyard system). Although, a 360-degree perimeter railing could also be installed on the roof, a more cost effective upgrade could involve a roof life-line at the center of the tank that could be used in conjunction with a climbing harness system to prevent any workers from advancing too close to the tank roof edge.

Although a fence is evident around the site, a healthy looking coyote was seen wandering around within the tank site. This indicates that there is a void within the perimeter fencing. This should be reviewed as part of any tank security concerns. 806
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Reservoir No. 4
City of San Clemente

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Recommendations
Tank Exterior
The following paint work is recommended to be completed within the next 5-years:

1. Remove and replace the paint system using an SSPC QP2 certified painting contractor.

A. Require full containment of the tank during all paint removal activities.

B. Prepare all surfaces in accordance with SSPC-SP6.

C. Apply a zinc-rich primer, epoxy intermediate coat, and acrylic urethane finish coat to the prepared surfaces.
i. Alternately, consider applying a zinc-rich primer with polysiloxane finish coat to reduce concerns with paint fumes.

This alternative would omit the epoxy and urethane coats.

Interior

1. Complete a maintenance inspection of the tank interior within the next 4- years. This next maintenance inspection should pay special attention to the advancing corrosion on the edges of the roof support structure.

Future Miscellaneous Considerations

1. Consider welding steel plates to abandon the upper shell vents (prior to any paint work and with the understanding that interior lining will be damaged).

2. Consider retrofitting the overflow pipe to include a screened air-gap.

3. Consider abandoning the floor drain and retrofitting the tank with a new flush-clean out manway.

4. Consider adding flexible couplants to the lower shell piping.

5. Repair the mechanical water level indicator if it is needed for operations.

6. Retrofit the tank with a better fall prevention system.

7. Verify that the perimeter fencing is continuous
NOTICE: This report represents the opinion of CSI Services, Inc. This report is issued in conformance with generally acceptable industry practices. While customary precautions were taken to ensure that the information gathered and presented is accurate, complete and technically correct, it is based on the information, data, time, and materials obtained and does not guarantee a leak proof tank.
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Reservoir No. 4
City of San Clemente

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Photo Summary
Photo 1 –Overview of Reservoir No .4
and the adjacent Pumphouse.

Photo 2 – Reservoir No. 4 - View of
roof with fields of rust. Also in view is
a CP handhole cover.

Photo 3 – Reservoir No. 4 – View of
roof with fields of rust. Also in view is
a CP handhole cover.
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Reservoir No. 4
City of San Clemente

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Photo 4 – Reservoir No. 4 – View of
roof with fields of rust.

Photo 5 – Reservoir No. 4 - View of
roof with fields of rust. Also in view is
a CP handhole cover.

Photo 6 – Reservoir No. 4 - View of
roof CP handhole cover with
undercutting corrosion extending
from the hole.
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Reservoir No. 4
City of San Clemente

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Photo 7 – Reservoir No. 4 – View of a
roof plate with fields of rust.

Photo 8 – Reservoir No. 4 – View of
rust developing within cracked paint.

Photo 9 – Reservoir No. 4 – View of
roof CP handhole cover with
undercutting corrosion and a conduit
connection also rusting.
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Reservoir No. 4
City of San Clemente

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Photo 10 – Reservoir No. 4 – View of
the center roof vent with fields of rust.

The extent of the roof railing at the top
of the ladder is also in the
background.

Photo 11 – Reservoir No. 4 – Close-up
view of the grating and underlying
mesh to the center vent above.

Photo 11 - Reservoir No. 4 – View of
the roof rail adjacent to the right of the
ladder and hatch access. The rail and
the top of the water level mechanism
is also in view.
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Reservoir No. 4
City of San Clemente

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April 23, 2023
Photo 13 – Reservoir No. 4 - View of
the roof rail adjacent to the left of the
ladder and hatch access. The bottom
of the antenna pole is also in view.

Photo 14 – Reservoir No. 4 – View of
the top of the ladder fall prevention
cage with rust and flaky paint.

Photo 15 – Reservoir No. 4 – View of
down the ladder and fall prevention
cage with rust and flaky paint.
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Reservoir No. 4
City of San Clemente

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Photo 16 – Reservoir No. 4 – View of
the roof access hatch at the top of the
ladder with rust and flaky paint. The
lid opens outward, away from the top
of the ladder.

Photo 17 – Reservoir No. 4 – View of
some more advanced rust in the form
of scaling on the throat of the roof
access hatch.

Photo 18 – Reservoir No. 4 – View of
some more advanced rust in the form
of scaling on the throat of the roof
access hatch.
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Reservoir No. 4
City of San Clemente

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Photo 19 – Reservoir No. 4 – Overview
of the west side of the paint on the
shell that was mostly free of any
widespread rust.

Photo 20 – Reservoir No. 4 – Overview
of the east side of the paint on the
shell that was mostly free of any
widespread rust.

Photo 21 – Reservoir No. 4 – View of
the upper portions of the overflow
pipe, water level indicator, and shell
ladder.
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Reservoir No. 4
City of San Clemente

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April 23, 2023
Photo 21 - Reservoir No. 4 - View of
the lower portion of the water level
indicator and shell ladder within a
smaller fences area. The CP rectifier
box is also in view.

Photo 23 – Reservoir No. 4 – View of
the lower portion of the overflow pipe
that directly enters the ground, and a
possible drain vault covered with
wood planks. The paint in this area
was mostly free of rust, but did have
some flaky paint.

Photo 24 – Reservoir No. 4 – View of
the paint on the lower shell course
that typically was weathered with
some minor mechanical damage.
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Reservoir No. 4
City of San Clemente

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Photo 25 – Reservoir No. 4 – View of
the paint on the lower shell course
that typically was weathered with
some minor mechanical damage.

Photo 26 – Reservoir No. 4 – View of a
CSI test area that reveals the film
thickness readings and poor bond
between the upper coating and red
primer.

Photo 27 – Reservoir No. 4 - View of
the typically weathered paint on the
lower shell piping.
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Reservoir No. 4
City of San Clemente

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Photo 28 – Reservoir No. 4 – Overview
of the uni-bolt manway that had
corrosion common to its surfaces.

Photo 29 – Reservoir No. 4 - View of
the tank name plate that was located
above the manway seen in Photo 28
above.

Photo 30 – Reservoir No. 4 – View of
lower chine that had flaky paint and
rust developing on the leading edge of
the interior floor plate.
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Reservoir No. 4
City of San Clemente

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Photo 31 – Reservoir No. 4 - View of
lower chine that had flaky paint and
rust developing on the leading edge of
the interior floor plate.

Photo 31 – Reservoir No. 4 - View of
lower chine that had flaky paint and
rust developing on the leading edge of
the interior floor plate.

Photo 33 – Reservoir No. 4 – Overview
of the opened rectifier box seen in
Photo 21 above.
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Photo 34 – Reservoir No. 4 – View the
LCD reading within the opened
rectifier box seen in Photo 33 above.

Photo 35 – Reservoir No. 4 – View of
the interior lining within the vapor
space of the tank. Some advance
corrosion is noted on the upper
portion of a tension bar.

Photo 36 – Reservoir No. 4 - View in
the foreground of a tension bar that
once corroded, but as properly
relined. The interior ladder and upper
shell in the background also appears
to be in satisfactory condition.
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City of San Clemente

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Photo 37 – Reservoir No. 4 - View of
two connection of earthquake rods to
a rafter. The fastener noted has
severely corroded.

Photo 38 – Reservoir No. 4 - View CP
components in satisfactory condition
with the roof plate and upper shell in
the background also appearing to be
in satisfactory condition. The
unsealed upper chine has corrosion.

Photo 39 - Reservoir No. 4 - View of
the lower shell and floor that does
not appear to have any rusting
coating defects. The dark lines on the
tank bottom are from sediment that
has accumulated on floor plate weld
seams.
820
© Copyright CSI Services, Inc. 2004
Chart 1 - Condition Rating The table below gives a basic description of the four different categories that CSI Services, Inc. uses to provide a general depiction of the condition of each defined area of a structure. The categories are Poor, Fair, Good, or Excellent. The development of these categories is based on historical knowledge and experience of various paint and lining systems over given periods of time in certain service environments. Basically, the rating is determined based on what should be expected of the paint or lining system at that point in its life cycle. As a result, different determinations are made for maintenance inspection versus warranty inspections. A detailed description of each rating with relative consideration addressed follows:

General Description of Conditions Rating Maintenance Inspection Warranty Inspection Poor
This condition is usually prioritized for
rework in the short-term. Typically, these
surfaces have considerably more coating
defects and/or corrosion than what is
expected for the age of the system.

This condition identifies an area with
wholesale coating defects or corrosion
concerns that will typically require
significant removal and replacement of
the coatings in the area.

Fair
Typically, these surfaces have a level of
coating defects and/or corrosion that is
slightly worse than what should be
expected for the age of the system. This
condition is placed on a short-term
monitoring schedule.

This condition identifies an area with
partial coating defects or corrosion
concerns that will require significant
rework.

Good
This condition is rated for areas without
any considerable coating defects or
corrosion. These surfaces are in a
condition that is typical for the age of the
coating system.

This condition identifies areas with
coating defects or corrosion that is
typically seen in one-year warranty
inspections. Typically, only minor spot
repairs are required.

Excellent
This condition is for areas without any
considerable coating defects or corrosion.

Typically, these surfaces are in a
condition that is better than expected for
the age of the system.

This condition identified areas that
typically are in perfect condition and
require no repair work.
821
Copyright CSI Services, Inc. 2004
Chart 2 -Rust Grade The black and white figures below depict the standards referenced in ASTM D610 “Standard Test Method for Evaluating Degree of Rusting on Painted Surfaces.” Below each standard is a photographic depiction of each level of corrosion, as used by CSI Services, Inc. The standards depict the percentage of rust on a scale from 0 to 10, with 10 having no rust and 0 having complete rust.

Rust Grade 10 Rust Grade 9 Rust Grade 8 Rust Grade 7 Rust Grade 6 Rust Grade 5 Rust Grade 4 Rust Grade 3 Rust Grade 2 Rust Grade 1

Rust Grade 0
Rust Grade Description
10 No rusting or less than 0.01% of surface rusted
9 Minute rusting, less than 0.03% of surface rusted
8 Few isolated rust spots, less than 0.1% of surface rusted 7 Less than 0.3% of surface rusted
6 Excessive rust spots, but less than1% of surface rusted 5 Rusting to the extent of 3% of surface rusted
4 Rusting to the extent of 10% of surface rusted
3 Approximately one-sixth of the surface rusted
2 Approximately one-third of the surface rusted
1 Approximately one-half of the surface rusted
0 Approximately 100% of the surface rusted
822
© Copyright CSI Services, Inc. 2004
Chart 3 - Corrosion Grade The figure below depicts the photographic standards referenced by CSI Services, Inc. in the determination of the characteristics and stages of corrosion progression. This standard is used to better quantify the level of corrosion once it has progressed to Rust Grades 3, 2, 1, or 0 (see Chart 2). When applicable, CSI classifies an area as one or more of the five different Corrosion Grades. Corrosion Grades 1 through 5 are described below:

Grade Description Photo Examples
1 Light Rust - This
condition involves
relatively light colored
rust that does not
have any significant
metal loss.
2 Dark Rust -This
condition involves
relatively dark
colored, thicker rust
that is progressing
towards the next
phase, significant
metal loss.
3 Pitting - This
condition involves
isolated or
widespread deep
spot corrosion
(pitting).
4 Scale - Also known
as lamellar or
exfoliation corrosion.

The edges of the
affected area are leaf
like and resemble the
separated pages of a
wetted book.
5 Structural Loss - This
condition involves
metal loss or failure
where components
will require structural
consideration
The photos depicted are examples and were not taken on this project. 823
© Copyright CSI Services, Inc. 2004
Chart 4 - Chalking The figure below depicts the photographic standards referenced in ASTM D4214 “Standard Test Method for Evaluating the Degree of Chalking of Exterior Paint Films,” Method D659, Method C. Generally speaking, chalking is the degradation of a paint’s binder leaving behind loose pigments as the binder reacts with the environment, primarily ultraviolet light and oxygen. Evaluating chalking is a means to measure the performance of a coating system and its life cycle projection. It is also important to quantify for consideration of future overcoating options. This test uses these pictorial standards to quantify the amount of chalking present on paint films. The depictions below represent the mount of colored chalk removed onto a cloth during the test. The scale ranges from 2 to 8 with the rating 2 having the most chalk.

Light Colored Paints
No .8 No. 6 No .4 No. 2

Dark Colored Paints
No .8 No. 6 No .4 No. 2
824
© Copyright CSI Services 2004
Chart 5 - Adhesion Rating The figures below depict the photographic standards and criteria referenced in ASTM D3359 “Standard Test Method for Evaluating Adhesion by Tape Test” and ASTM D6677 “Standard Test Method for Evaluating Adhesion by Knife.” Both Standards are used to assess the condition of a paint system for life-cycle projections. It is also used to evaluate an existing paint system’s ability to withstand the added stress that any overcoating strategies can create. Depending upon the thickness of the paint system, ASTM D3359 has two different test methods. The rating criteria for both standards follow:

ASTM D3359
Method A Method B
Rating Observation
Surface of X-cut from
which flaking/peeling has
occurred
Rating Percent Area
Removed
Surface of cross-cut area from
which flaking has occurred for
six parallel cuts and adhesion
range by percent
5A
No peeling or
removal None 5B 0% none
4A
Trace peeling or
removal along
incisions or their
intersection
4B Less than
5%
3A
Jagged Removal
along incisions up
to 1/16” on either
side
3B 5 – 15%
2A
Jagged removal
along most of
incisions up to 1/8”
on either side
2B 15 – 35%
1A
Removal from most
of the area of the X
under the tape 1B 35-65%
0A
Removal beyond
the area of the X 0B Greater than
65%
ASTM D6677
Rating Description
10 Fragments no larger than ” x ” can be removed with difficulty 8 Chips up to ” x ” can be removed with difficulty
6 Chips up to ” x ” can be removed with slight difficulty 4 Chips larger than ” x ” can be removed with slight pressure 2 Once coating removal is initiated by knife, it can be peeled at least ” 0 Coating can be peeled easily to length greater than ” 825
Attn:

Address: 4XDLO9DOOH\5G Order #:
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Project: &LW\2I6DQ&OHPHQWH5HVHUYRLU
Customer: &6,6HUYLFHV
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Number: PO Number:

Received
Schneider Laboratories Global, Inc
:&DU\6WUHHW5LFKPRQG9LUJLQLD
/$%6

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Location: 6DQ&OHPHQWH&$
Reported

Analysis Report
Cust. Sample ID
Parameter
Sample ID Location
Method Result RL* Units Analysis Date Analyst
Matrix 3DLQW
512517-001 &6, ([WHULRU5RRI
Metals Analysis
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&KURPLXP (3$' 6310 PJNJ '0
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Metals Analysis
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State Certifications
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(3$' &KURPLXP (/$3&HUWLILHG 9(/$3&HUWLILHG
(3$' /HDG (/$3&HUWLILHG 9(/$3&HUWLILHG
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826
827
c:\users\hennequinm\desktop\pn23404 bidders listing.docx

BIDDER'S

LISTING
BID OPEN TIME: 4:00 PM
BID OPEN DATE: 1-18-2024
PRESENT: ELECTRONIC BID
Subject: Bid Opening: Reservoir No. 4 Exterior Coating (Project No. 23404) No. of Bids: 5
Company Information Bid Bond City Bidder is
From
1#
Addendums Email Amount
Unified Field Services
Corp YES
Bakersfield,
CA YES Chad_Johns
[email protected] $170,177.90
Advanced Industrial
Services, Inc. YES
Los Alamitos,
CA YES brett@adins
ervices.com $207,900.00
Allied Painting, Inc. YES
Williamstown,
NJ YES
mmasso@a
lliedpainting
inc.com
$289,793.20
F.D. Thomas, Inc.

YES
Central Point,
OR YES
bids@fdth
omas.com $314,057.00
Commerce Coating
Services NO
Torrance, CA
YES
jorge@co
mmerceser
vices.biz $333,236.00
Attachment 4
828
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org

AGENDA REPORT

CITY OF SAN CLEMENTE

CITY COUNCIL MEETING
CITY OF SAN CLEMENTE 1
Meeting Date: April 16, 2024 Agenda Item: 10L.

Submitted By: Public Works
Prepared By: Masako Hennequin, Associate Civil Engineer Subject:
..titl e

CONSIDERATION OF A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO CJ CONCRETE CONSTRUCTION, INC. FOR SIDEWALK REPAIRS AND IMPROVEMENTS, CIP PROJECT NO. 24304, IN AN AMOUNT NOT TO EXCEED $165,620, AUTHORIZING THE CITY

MANAGER TO EXECUTE THE CONSTRUCTION CONTRACT, AND FINDING THE PROJECT CATEGORICALLY ..body EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT Fiscal Impact:

The estimated total construction cost of $207,030 is within the approved budget amount of $300,000 from Account No. 001-416-45710-000-24304, FY2024 Sidewalk Repairs and Improvements in the amount of $150,000, and from Account No. 001-416-45710-000-22305, FY2022 Sidewalk Repairs and Improvements in the amount of $150,000.

Summary:

Before the City Council is the award of a construction contract to CJ Concrete Construction, Inc. in an amount not to exceed $165,620, and approving a 10% project contingency, for the Sidewalk Repairs and Improvements.

Background:

The proposed sidewalk repairs and improvements project includes concrete repair work for sidewalk, curb and gutter, curb ramp, driveway approach, cross gutter, and retaining curb to keep safe access for pedestrians throughout the City within the public right-of-way. Proposed sidewalk repair locations are listed on Attachment 2.

On March 14, 2024, staff reached out to local contractors, posted a notice inviting bids for this project on SC Times, and published a bid solicitation on PlanetBids. Bids were opened on March 28, 2024 and the results are presented in the table below. Bids range from $165,620 to $423,713.

There were no bidders from any businesses based in San Clemente. The lowest responsive and responsible bidder is CJ Concrete Construction, Inc. of Santa Fe Springs, California with a total bid amount $165,620.

Company Name Company Location Amount
CJ Concrete Construction, Inc. Santa Fe Springs, CA $165,620.00 Premo Construction, Inc. Irvine, CA $195,200.00
TVR Construction Engineering LLC Riverside, CA $274,600.00 SNZ Contractors, Inc. Irvine, CA $282,200.00
Gentry General Engineering, Inc. Colton, CA $285,490.00 Diamond Construction La Habra, CA $371,200.00
829
Meeting Date: April 16, 2024 Agenda Item: 10L.

CITY OF SAN CLEMENTE 2
CT&T Concrete Paving, Inc. Diamond Bar, CA $423,713.00
Based on the lowest bid, the total estimated project construction cost is $207,030 as summarized below:

Construction Administration, Management,
and Inspection $ 24,850
Construction 165,620
Contingency (10%) 16,560
Total Estimated Construction Cost $207,030
As required by state law and City policy, the Contractor will be required to provide performance and payment bonds simultaneously with execution of the construction contract (Attachment 3).

Project plans and specifications are on file in the City Clerk’s office.

Council Options:
 Adopt Resolution No. 24-58 (Attachment 1), awarding the Sidewalk Repairs and Improvements contract to CJ Concrete Construction, Inc., authorizing the City Manager to execute a construction contract an amount not to exceed $165,620, approving a 10% project contingency of $16,562, and finding the project categorically exempt from CEQA under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines.  Modify and adopt Resolution No. 24-58.
 Continue the item and direct staff to provide additional information.  Do not award the contract or construct the sidewalk improvements.

Environmental Review/Analysis:

This project is exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines because it consists of repairs to existing City facilities, involves negligible or no expansion of existing or former use and there is no possibility of a direct or reasonably foreseeable indirect effect on the environment.

Recommended Actions:
..recommendation
..recommendation
Staff recommends that the City Council adopt Resolution No. 24-58, which will:

1. Find the Sidewalk Repairs and Improvements, CIP Project No. 24304, categorically exempt from the CEQA under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines;

2. Award the Sidewalk Repairs and Improvements, CIP Project No. 24304, contract to CJ Concrete Construction, Inc.;
830
Meeting Date: April 16, 2024 Agenda Item: 10L.

CITY OF SAN CLEMENTE 3

3. Authorize the City Manager to execute a contract with CJ Concrete Construction, Inc. in an amount not to exceed $165,620, in a form substantially similar to Contract No. 24-21 (Attachment 3) for the Sidewalk Repairs and Improvements, CIP Project No. 24304; and

4. Approve a 10% construction contingency of $16,560 for this project. ..end
Attachment:

1. Resolution No. 24-58

2. Proposed Sidewalk Repair Locations

3. Contract No. 24-21
Notification:

All bidders
831
Attachment 1
RESOLUTION NO. 24-58

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SAN CLEMENTE, CALIFORNIA, AWARDING A

CONSTRUCTION CONTRACT TO CJ CONCRETE
CONSTRUCTION, INC. TO PERFORM SIDEWALK
REPAIRS AND IMPROVEMENTS, CIP PROJECT NO.
24304; AUTHORIZING THE CITY MANAGER TO EXECUTE

THE CONTRACT IN AN AMOUNT NOT TO EXCEED
$165,620; AND FINDING THE PROJECT CATEGORICALLY

EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT (CEQA) UNDER CLASS 1 (EXISTING
FACILITIES, 14 CCR SECTION 15301) OF THE STATE

CEQA GUIDELINES
WHEREAS, the City conducted formal competitive bidding for the Sidewalk Repairs and Improvements, CIP Project No. 24304 (Project); and
WHEREAS, on March 28, 2024, the City received five (7) responsive bids ranging from $165,620 to $423,713 for the Project; and
WHEREAS, CJ Concrete Construction, Inc. was the lowest responsive and responsible bidder with a bid of $165,620.

NOW, THEREFORE, the City Council of the City of San Clemente does hereby find, determine and resolve as follows:

Section 1. That the above recitations are true and correct and incorporated herein.

Section 2. That the Project is categorically exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines because it consists of repairs to existing City facilities, involves negligible or no expansion of existing or former use and there is no possibility of a direct or reasonably foreseeable indirect effect on the environment.

Section 3. That the Construction Contract Agreement for the Sidewalk Repairs and Improvements, CIP Project No. 24304, is hereby awarded to CJ Concrete Construction, Inc.

Section 4. That the City Manager is authorized and directed to execute a construction contract for the Sidewalk Repairs and Improvements, CIP Project No. 24304 with CJ Concrete Construction, Inc. in an amount not to exceed $165,620, in a form substantially similar to that presented to City Council on April 16, 2024.

Section 5. That a 10% project contingency of $16,562 is hereby approved.

Section 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. 832
Resolution No. 24-58 Page 2
PASSED AND ADOPTED this _____ day of April, 2024.

ATTEST:
___________________________ __________________________
City Clerk of the City of Mayor of the City of San
San Clemente, California Clemente, California

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §

CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 24-58 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of April, 2024, by the following vote:

AYES:

NOES:

ABSENT:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of April, 2024. __________________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
___________________________
Elizabeth A. Mitchell, City Attorney
833
834
835
836
837
838
ATTACHMENT 3
SECTION 00500

CONTRACT

THIS CONSTRUCTION CONTRACT SIDEWALK REPAIRS AND IMPROVEMENTS, PROJECT NO. 24304 (“Contract”) is made this _____ day of _________, 2024, in the County of Orange, State of California, by and between the City of San Clemente hereinafter called City, and CJ Concrete Construction, Inc., a California corporation, hereinafter called Contractor. City and the Contractor for the considerations stated herein agree as follows:

ARTICLE 1. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated the contract and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5 below for the following Project:

SIDEWALK REPAIRS AND IMPROVEMENTS, Project No. 24304
The Contractor and its surety shall be liable to City for any damages arising as a result of the Contractor’s failure to comply with this obligation.

ARTICLE 2. TIME FOR COMPLETION. The Work shall be commenced on the date stated in City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within 60 working days from the commencement date stated in the Notice to Proceed.

By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work.

ARTICLE 3. CONTRACT PRICE. City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of One Hundred Sixty-Five Thousand Six Hundred Twenty Dollars ($165,620). Payment shall be made as set forth in the General Conditions.

At any time during the term of the Contract, City may, pursuant to the terms and provisions of the Contract Documents, request that the Contractor perform additional work. Contractor shall not perform, nor be compensated for, additional work without prior written authorization from the City pursuant to the terms and provisions of the Contract Documents. Approved additional work shall not exceed the 10% project contingency of $16,562 without prior approval of the City Council.

ARTICLE 4. LIQUIDATED DAMAGES/EARLY COMPLETION INCENTIVE. IN ACCORDANCE WITH GOVERNMENT CODE SECTION 53069.85, IT IS AGREED THAT THE CONTRACTOR WILL PAY CITY THE SUM OF $500 FOR EACH AND EVERY CALENDAR DAY

OF DELAY BEYOND THE TIME PRESCRIBED IN THE CONTRACT DOCUMENTS FOR

FINISHING THE WORK, AS LIQUIDATED DAMAGES AND NOT AS A PENALTY OR FORFEITURE. IN THE EVENT THAT LIQUIDATED DAMAGES ARE NOT PAID, THE

CONTRACTOR AGREES CITY MAY DEDUCT THAT AMOUNT FROM ANY MONEY DUE OR THAT MAY BECOME DUE THE CONTRACTOR UNDER THE CONTRACT. THIS ARTICLE 839
ATTACHMENT 3

DOES NOT EXCLUDE RECOVERY OF OTHER DAMAGES SPECIFIED IN THE CONTRACT DOCUMENTS.

ARTICLE 5. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include the following:

Notice Inviting Bids
Instructions to Bidders
Bid Form
Contractor’s Certificate Regarding Workers’ Compensation Bid Bond
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Declaration form
Iran Contracting Act Certification
Public Works Contractor Registration Certification
Contract
Performance Bond
Payment Bond
General Conditions
Special Conditions
Technical Specifications
Addenda
Plans and Drawings
Approved and fully executed change orders
Any other documents contained in or incorporated into the Contract The Contactor shall complete the Work in strict accordance with all of the Contract Documents.

All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. This Contract shall supersede any prior agreement of the parties.

ARTICLE 6. PROVISIONS REQUIRED BY LAW. Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Project.

ARTICLE 7. INDEMNIFICATION. Contractor shall provide indemnification as set forth in the General Conditions.

ARTICLE 8. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates shall be made available at CITY CLERK, CITY OF SAN CLEMENTE or may be obtained online at http//www.dir.ca.gov/dlsr. and which must be posted at the job site.
840
ATTACHMENT 3
IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the date first indicated above.

CITY OF SAN CLEMENTE
By:________________________________
Andy Hall, City Manager
ATTEST:
______________________________ Dated: ____________________, 20____ CITY CLERK of the City of
San Clemente, California
APPROVED AS TO FORM:
____________________________
Elizabeth A Mitchell, City Attorney

APPROVED AS TO AVAILABILITY
OF FUNDING:
________________________________
Finance Authorization
CJ Concrete Construction, Inc.,
a California corporation
(“CONTRACTOR”)
By:_____________________________
John C. Sarno, Chief Executive Officer,
Secretary
Dated: __________________, 2024
By:_____________________________
Jamie S. Cruz, Chief Financial Officer
Dated: __________________, 2024

END OF CONTRACT
841
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org

AGENDA REPORT

CITY OF SAN CLEMENTE

CITY COUNCIL MEETING
CITY OF SAN CLEMENTE 1
Meeting Date: April 16, 2024 Agenda Item: 10M.

Submitted By: Public Works
Prepared By: Masako Hennequin, Associate Civil Engineer Subject:
..titl e

CONSIDERATION OF A RESOLUTION TO ACCEPT AND FILE A NOTICE OF COMPLETION

FOR THE STREET PAVEMENT MAINTENANCE FOR AVENIDA VAQUERO (VIA CASCADITA TO CAMINO DE LOS MARES), CIP PROJECT NO. 13321 ..body
Fiscal Impact:

The total project construction cost of $498,434 was within the approved construction budget of $579,093.

Summary:

Before the City Council is a Resolution and Notice of Completion for the Street Pavement Maintenance for Avenida Vaquero (Via Cascadita to Camino De Los Mares), as shown on the Location Map (Attachment 2).

Background:

On October 17, 2023, the City Council awarded a construction contract to Roy Allan Slurry Seal, Inc. for the Street Pavement Maintenance for Avenida Vaquero (Via Cascadita to Camino De Los Mares). The project included replacing deteriorated asphalt pavement sections, crack sealing, slurry sealing, grinding concrete sidewalk to improve sidewalk displacements, and re-striping.

A summary of the total construction expenditures is provided below:

Construction Management and Inspection $ 26,550
Construction $471,884
Total Project Construction Cost $498,434
842
Meeting Date: April 16, 2024 Agenda Item: 10M.

CITY OF SAN CLEMENTE 2
Council Options:
 Adopt Resolution No. 24-59, which would accept the completed Street Pavement Maintenance for Avenida Vaquero (Via Cascadita to Camino De Los Mares), CIP Project No. 13321.
 Modify and adopt Resolution No. 24-59.
 Continue the item with direction to provide additional information.

Environmental Review/Analysis:

This project was previously determined to be categorically exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines.

Recommended Actions:
..recommendation
Staff recommends that the City Council Adopt Resolution No. 24-59, which will:

1. Accept the Street Pavement Maintenance for Avenida Vaquero (Via Cascadita to Camino De Los Mares), CIP Project No. 13321, from Roy Allan Slurry Seal, Inc.

2. Authorize the Public Works Director to execute and record the Notice of Completion for the Street Pavement Maintenance for Avenida Vaquero (Via Cascadita to Camino De Los Mares), CIP Project No. 13321.

3. Authorize the City Clerk to release the payment bond 35 days from the recordation of the Notice of Completion upon verification with the Engineering Division that no liens have been levied against the Contractor, Roy Allan Slurry Seal, Inc.

4. Authorize the City Clerk to release the performance bond for this project upon receipt of a warranty bond in a form acceptable to the Public Works Director in the amount of 25% of the total construction cost.
..end
Attachment:

1. Resolution No. 24-59

2. Location Map

3. Notice of Completion

4. Staff Report dated October 17, 2023 (without attachments) Notification:

None
843
Attachment 1
RESOLUTION NO. 24-59

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SAN CLEMENTE, CALIFORNIA, ACCEPTING AS

COMPLETE THE STREET PAVEMENT MAINTENANCE

FOR AVENIDA VAQUERO (VIA CASCADITA TO CAMINO
DE LOS MARES) (CIP PROJECT NO. 13321)
WHEREAS, on October 17, 2023, the City Council awarded a construction contract to Roy Allan Slurry Seal, Inc. for Street Pavement Maintenance for Avenida Vaquero (Via Cascadita to Camino De Los Mares), CIP Project No. 13321; and WHEREAS, the work consisted of asphalt concrete pavement repairs, reconstructing concrete curb and gutter, curb ramps, sidewalk and driveway approaches, and replacing water meter boxes; and
WHEREAS, Roy Allan Slurry Seal, Inc. has completed the work to the satisfaction of the Public Works Director.

NOW, THEREFORE, the City Council of the City of San Clemente does hereby resolve as follows:

Section 1. That the above recitations are true and correct.

Section 2. That the City Council accepts as complete the Street Pavement Maintenance for Avenida Vaquero (CIP Project No. 13321) from Roy Allan Slurry Seal, Inc.

Section 3. That the City Council authorizes the Public Works Director to execute and the City Clerk to record a Notice of Completion for CIP Project No. 13321.

Section 4. That the City Council authorizes the City Clerk to release the payment bond for this project 35 days from the recordation of the Notice of Completion upon verification with the Engineering Division that no liens have been levied against the Roy Allan Slurry Seal, Inc.

Section 5. That the City Council authorizes the City Clerk to release the performance bond for this project upon receipt of a warranty bond in a form acceptable to the Public Works Director in the amount of 25% of the total construction cost.

Section 6. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED AND ADOPTED this _____ day of ____________________, 2024. 844
Resolution No. 24-59 Page 2
ATTEST:
___________________________ __________________________
City Clerk of the City of Mayor of the City of San
San Clemente, California Clemente, California

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §

CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 24-59 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, _________, by the following vote:

AYES:

NOES:

ABSENT:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. __________________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
___________________________
Elizabeth A. Mitchell, City Attorney
845

CL VALLARTA

CL FRONTERA

CL EMBOCADURA

CL AMABLE

CL DULCE

CL CONTENTA

CL BRISA

CL HIDALGO

CL GANADERO

CL VALLARTA

CL FIERROS CL CUMBRE

CM DE LOS MARES

CAMPANILLA CANTILENA

VIA TUNAS

MARBELLA

CL CANASTA

CL VICENTE

VIA SOCORRO EBB TIDE DR

BREAKER DR

PALM DR SEA BREEZE DR BEACH DR CM SAN CLEMENTE

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CL VALLARTA

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CL GAUCHO

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CL GUADALAJARA

CM CAPISTRANO
5 CL HIDALGO

C I T Y O F S A N C L E M E N T E
910 CL Negocio, Suite 100
San CLEMENTE, CA 92673
Tel (949) 361-6100
Fax (949) 361-8316

LOCATION MAP
i:\cd\engineering\secure\projects\pn 13321 - ave vaquero - via cascadita to cm de los mares\06-admin reports\pn13321 location map.dwg 6.6.2022 Street Pavement Maintenance for Avenida Vaquero
(Via Cascadita to Camino De Los Mares)
City Project No. 13321
ATTACHMENT 1 2
846
Attachment 3
Recording Requested By:

City of San Clemente
When Recorded, Mail To:

Public Works Department
City of San Clemente
910 Calle Negocio
San Clemente, CA 92673
Recorded for the benefit of the City of San
Clemente and exempt from recording fees
pursuant to Government Code Section 27383.

Space above this line is for Recorder’s Use Only

NOTICE OF COMPLETION
Notice is hereby given by the City of San Clemente, a Municipal Corporation, that a public work of improvement has been completed as follows:

1. Project title or description of work: Street Pavement Maintenance for Avenida Vaquero (Via Cascadita to Camino De Los Mares), CIP Project No. 13321.

2. Date of completion: March 14, 2024.

3. Street address or legal description of the project site: Avenida Vaquero from Via Cascadita to Camino De Los Mares.

4. Name of owner: City of San Clemente.

5. Interest or estate of owner: Public Facility; Owned in Fee.

6. Address of owner: 910 Calle Negocio, Suite 100, San Clemente, CA 92673

7. Name and address of contractor: Roy Allan Slurry Seal, Inc., 12643 Emmens Way Santa Fe Springs, CA 90670.

I am the Public Works Director / City Engineer for the City of San Clemente, a Municipal Corporation, the owner of the indicated interest or estate in the property described above.

I make this verification on behalf of the City of San Clemente. I have read this Notice of Completion and know its contents. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed on __________________________ in San Clemente, California. _________________________________
Dave Rebensdorf, Public Works Director / City Engineer
City of San Clemente
847
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org

AGENDA REPORT

CITY OF SAN CLEMENTE

CITY COUNCIL MEETING

CITY OF SAN CLEMENTE
Meeting Date: October 17, 2023 Agenda Item: 7I
Department: Public Works
Prepared By Masako Hennequin, Associate Civil Engineer
Subject:

CONSIDERATION OF A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO ROY ALLAN SLURRY SEAL, INC. FOR STREET PAVEMENT MAINTENANCE FOR AVENIDA VAQUERO (VIA CASCADITA TO CAMINO DE LOS MARES), CIP PROJECT NO. 13321;

AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT IN AN AMOUNT NOT TO EXCEED $480,993; AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT
Fiscal Impact:

The estimated total project cost of $579,093 is within the approved budget amount of $700,000 from the Pavement Preservation Program, Account No. 012-861-45300-000-13321.

Summary:

The award of a construction contract to Roy Allan Slurry Seal, Inc. in an amount not to exceed $480,993, plus a 10% project contingency, for the Street Pavement Maintenance for Avenida Vaquero, CIP Project No. 13321. The work includes asphalt pavement and concrete repair work on Avenida Vaquero from Via Cascadita to Camino Los Mares. The pavement work will consist of rehabilitating deteriorated pavement sections, crack seal and overlay and slurry seal as a part of the City’s ongoing pavement maintenance program. The scope also includes grinding sidewalk, and removing and re-striping streets after the completion of pavement repairs.

Background:

The Engineering Division planned and designed to preserve the pavement of Avenida Vaquero originally using the approved Pavement Preservation Program for Arterials (FY22-23) fund of $700,000 and with a supplemental Federal Grant Fund of $200,000.

On February 15, 2022, Resolution No. 22-03 was approved and adopted by the City Council to utilize the Pavement Management Relief Funding (PMRF) program Coronavirus Response and Relief Supplemental Appropriations Act of 2021 (CRRSAA) funds of $200,000 for this project; however, on June 2, 2023, all unobligated CRRSSA funds were rescinded due to the debt ceiling compromise. Accordingly, this supplemental grant funding is no longer available to offset a portion of City funding for this project.

This is the award of the construction contract to Roy Allan Slurry Seal, Inc. in an amount not to exceed $480,993, plus a 10% project contingency, for pavement improvements on Avenida Vaquero from Via Cascadita to Camino De Los Mares as shown on the location map (Attachment 1 ATTACHMENT 4
848
Meeting Date: October 17, 2023 Agenda Item: 7I

CITY OF SAN CLEMENTE
2).

Staff prepared a bid package, notified local contractors and advertised the project for competitive bidding on the PlanetBids website and in the SC Times. Bids were opened on September 14, 2023 and the results are presented on the attached Bidders’ Listing (Attachment 3). Bids ranged from $480,993 to $794,973. There were no bidders from businesses based in San Clemente.

The lowest responsive and responsible bidder was Roy Allan Slurry Seal, Inc. of Santa Fe Springs,California with a total bid amount of $480,993.

Based on the low bid, the total estimated project cost is $579,093, as summarized below:

Construction $480,993
Construction Design, Management & Inspection $50,000
Project Contingency (10%) $48,100
Estimated Total Project Cost $579,093
As required by City policy and state law, the Contractor will be required to provide performance and payment bonds simultaneously with execution of the construction contract (Attachment 4).

Project plans and specifications are on file in the City Clerk’s Office.

Council Options:
 Adopt Resolution No. 23-119, awarding the Street Pavement Maintenance contract to Roy Allan Slurry Seal, Inc.; authorizing the City Manager to execute a construction contract an amount not to exceed $480,993; approving a 10% project contingency of $48,100; and finding the project categorically exempt from CEQA under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines.
 Modify and adopt Resolution No. 23-119.
 Continue the item with direction to provide additional information.  Do not award the contract or construct the pavement repairs.

Environmental Review/Analysis:

This project is categorically exempt from the CEQA under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines because it consists of the operation, repair, maintenance, permitting, leasing licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use.

Recommended Actions:

Staff Recommendation
Adopt Resolution No. 23-119, which will:
8492
Meeting Date: October 17, 2023 Agenda Item: 7I

CITY OF SAN CLEMENTE

1. Find the Street Pavement Maintenance for Avenida Vaquero, CIP Project No. 13321 categorically exempt from the CEQA under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines;

2. Award the Street Pavement Maintenance for Avenida Vaquero, CIP Project No. 13321, contract to Roy Allan Slurry Seal, Inc.;

3. Authorize the City Manager to execute a contract with Roy Allan Slurry Seal, Inc. in an amount not to exceed $480,993, for the Street Pavement Maintenance for Avenida Vaquero, Project No. 13321, in a form substantially similar to Contract No. C23-60 (Attachment 4); and

4. Approve a 10% project contingency of $48,100.
..end
..end
Attachment:

1. Resolution No. 23-119

2. Location Map

3. Bidders’ Listing

4. Contract
Notification:

All bidders.
8503
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org

AGENDA REPORT

CITY OF SAN CLEMENTE

CITY COUNCIL MEETING
CITY OF SAN CLEMENTE 1
Meeting Date: April 16, 2024 Agenda Item: 10N.

Submitted By: Public Works
Prepared By: Masako Hennequin, Associate Civil Engineer Subject:
..titl e

CONSIDERATION OF A RESOLUTION TO ACCEPT AND FILE A NOTICE OF COMPLETION FOR THE FY 2024 STREET IMPROVEMENT PROGRAM, FY 2024 ALLEY REHABILITATION PROGRAM, FY 2024 MAJOR STREET MAINTENANCE, FY 2024 LOCAL STREET PAVEMENT MAINTENANCE, AND TRAFFIC CALMING PROGRAM, CIP PROJECT NOS. 14337, 14336, 24302, 14335 AND 39807 ..body
Fiscal Impact:

The combined total construction cost was $2,855,613 ($1,125,613 from account number 042- 848-45300-000-14337, $400,000 from account number 042-848-45300-000-14336, $550,000 from account number 001-416-45720-000-24302, $750,000 from account number 012-861- 45300-000-14335, and $30,000 from account number 019-819-43690-000-39807). The total project construction cost of $2,855,613 was within the approved construction budget of $3,167,183.

Summary:

Before the City Council is a Resolution and Notice of Completion for the FY 2024 Street Improvement Program, FY 2024 Alley Rehabilitation Program, FY 2024 Major Street Maintenance, FY 2024 Local Street Pavement Maintenance, and Traffic Calming Program, as shown on the Location Map (Attachment 2).

Background:

On July 18, 2023, the City Council awarded a construction contract to Roy Allan Slurry Seal, Inc. for the FY 2024 Street Improvement Program, FY 2024 Alley Rehabilitation Program, FY 2024 Major Street Maintenance, FY 2024 Local Street Pavement Maintenance, and Traffic Calming Program. The project performed asphalt pavement maintenance and concrete repair work on various streets, alleys and parking lots. The work included crack sealing, repairing selected pavement areas, slurry sealing full width of streets, replacing concrete sidewalk, curb and gutter, driveway approaches, re-striping streets, and adjusting utility covers.

A summary of the total construction expenditures is provided below:

Construction Management and Inspection $ 105,500
Construction 2,750,113
Total Project Construction Cost $2,855,613
851
Meeting Date: April 16, 2024 Agenda Item: 10N.

CITY OF SAN CLEMENTE 2
Council Options:
 Adopt Resolution No. 24-60, which would accept the completed FY 2024 Street Improvement Program, FY 2024 Alley Rehabilitation Program, FY 2024 Major Street Maintenance, FY 2024 Local Street Pavement Maintenance, and Traffic Calming Program, CIP Project Nos. 14337, 14336, 24302, 14335 and 39807.
 Modify and adopt Resolution No. 24-60.
 Continue the item with direction to provide additional information.

Environmental Review/Analysis:

Recommended Actions:
..recommendation
Staff recommends that the City Council Adopt Resolution No. 24-60, which will:

1. Accept the FY 2024 Street Improvement Program, FY 2024 Alley Rehabilitation Program, FY 2024 Major Street Maintenance, FY 2024 Local Street Pavement Maintenance, and Traffic Calming Program, CIP Project Nos. 14337, 14336, 24302, 14335 and 39807, from Roy Allan Slurry Seal, Inc.

2. Authorize the Public Works Director to execute and record the Notice of Completion for the FY 2024 Street Improvement Program, FY 2024 Alley Rehabilitation Program, FY 2024 Major Street Maintenance, FY 2024 Local Street Pavement Maintenance, and Traffic Calming Program, CIP Project Nos. 14337, 14336, 24302, 14335 and 39807.

1. Resolution No. 24-60

2. Location Map

3. Notice of Completion

4. Staff Report dated July 18, 2023 (without attachments) Notification:

None.
852
Attachment 1
RESOLUTION NO. 24-60

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SAN CLEMENTE, CALIFORNIA, ACCEPTING AS
COMPLETE THE FY 2024 STREET IMPROVEMENT
PROGRAM, FY 2024 ALLEY REHABILITATION PROGRAM,
FY 2024 MAJOR STREET MAINTENANCE, FY 2024 LOCAL

STREET MAINTENANCE, AND TRAFFIC CALMING
PROGRAM (CIP PROJECT NOS. 14337, 14336, 24302,
14335 and 39807)
WHEREAS, on July 18, 2023, the City Council awarded a construction contract to Roy Allan Slurry Seal, Inc. for FY 2024 Street Improvement Program, FY 2024 Alley Rehabilitation Program, FY 2024 Major Street Maintenance, FY 2024 Local Street Maintenance, and Traffic Calming Program, CIP Project Nos. 14337, 14336, 24302, 14335 and 39807; and
WHEREAS, the work consisted asphalt pavement maintenance and concrete repair work on City streets; and
WHEREAS, Roy Allan Slurry Seal, Inc. has completed the work to the satisfaction of the Public Works Director.

NOW, THEREFORE, the City Council of the City of San Clemente does hereby resolve as follows:

Section 1. That the above recitations are true and correct.

Section 2. That the City Council accepts as complete the FY 2024 Street Improvement Program, FY 2024 Alley Rehabilitation Program, FY 2024 Major Street Maintenance, FY 2024 Local Street Maintenance, and Traffic Calming Program (CIP Project Nos. 14337, 14336, 24302, 14335 and 39807).

Section 3. That the City Council authorizes the Public Works Director to execute and the City Clerk to record a Notice of Completion for CIP Project Nos. 14337, 14336, 24302, 14335 and 39807.

Section 6. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
853
Resolution No. 24-60 Page 2
PASSED AND ADOPTED this _____ day of ____________________, 2024.

ATTEST:
___________________________ __________________________
City Clerk of the City of Mayor of the City of San
San Clemente, California Clemente, California

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §

CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 24-60 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, _________, by the following vote:

AYES:

NOES:

ABSENT:

PUERTO ROYAL

MARBLEHEAD

ELEMENTARY
SCHOOL
PA4 SEWER LIFT

STATION

CM FORESTAL

AVE MESITA

VIA DURAZNO

VIA PECANA

VIA CLAVEL

VIA IRIS

VIA VINA

VIA HELECHO

VIA PIMPOLLO

VIA PETUNIA

VIA TULIPAN

VIA CALENDULA

BRILLANTE CL FINO CLARETE

DIAMANTE

LEGENDARIO

CEPA UNO

CARTA DE PLATA

CL SIN RIVAL

CARTA TAZA

AVE IMPERIAL

VINA VIAL

SANGRE DE TORO
RIOJA

PENEDES

CARRETERA

CM VERA CRUZ

COSTERO VISTA

COSTERO RISCO COSTA SALADA

SARMENTOSO

VIA SOLANA

SARMENTOSO

CRESTA BABIA

MAR ESCARPA

AIRE DE LA SAL

COSTA ESPUMA

CM ESCOLLO

CM COSTADO

AQUA DEL CABALLETE CM CACHONES

COSTA ESCONDIDA

COSTA MARITIMA

VISTA DE OLMO

CM BOSQUECILLO

CM MOJADO

S CL POLVOROSA

N CL POLVOROSA CM NUBES

CM ROCOSO

CM TIERRA

CM MARINERO

TERRAZA ESCONDIDA

CL DEL CIMA

COLINA PUESTA CM CRESTA

COLINA PACIFICA

CM DE LOS MARES

PORTICO DEL SUR

CL CARMELITA

CL DOMINGO

CL VECINO

CL CLASICO CL PORTADA CL MARDARINA

CL PROSPERO

AV FORTUNA

DOMADOR

MIRA DEL SUR MIRA DEL NORTEMIRA DEL OESTE

MIRA VELERO MIRA ADELANTE

MIRA ALLENDE

MIRA LAS OLAS

MIRA COLLADO MIRA PUERTA

TRES RIOS

MALANCHA

PENASCO

VILLAMAR

VIA AMAPOLA

CL VALLARTA

CL HERALDO

CL ESTEBAN

CL FRONTERA

CL EMBOCADURA

CL AMABLE

CL DULCE

CL CONTENTA

CL BRISA

CL GANADERO CL HIDALGO

CL VALLARTA

CL FIERROS

VIA MORADA

CL GUADALAJARA

CL CUMBRE

VIA BELLOTA

CL PIEDRAS

CL DONCELLA

VIA BLANCO

CL HERALDO

PAVOREAL
OTERO

CL GUADALAJARA
ARROYO

PANADERO

CAMINANTE

NOVILUNIO

RIACHUELO
CERCA
LLANO

ARENILLAS

RIACHUELO
PELODO

ENSENADA

GERALDO
CADENA

ALDEANO
ALTURA

DEL CABO

INCLANADO

ROBERTO

ROSALINDA

ESTAMPIDA

AFLORAMIENTO

SOMBREADO

CABALLISTA DEL SUR

CERCADO

LAS POSAS

VIA SAGE
GANADO
FELIPE

ANABELLA

ENRIQUE

NOVILLA

ESTANCIAHIERRO
ARREOS

VIA HOMBRE CL EMILIA

PANTANO

VIA SAGE

VIA NARCISO

VIA VIOLETA

DOMADOR

BONANZA
VACUNO

ESTRIBO

EMINENCIA DEL NORTE

PORTICO DEL NORTE

BONANZA

ALFORJA OBRAJERO

CABALLISTA DEL NORTE

JINETE REBANO

COSTERO RISCO

ACANTILADO

ARBOLADO

CM VERA CRUZ

CAMPO RASO
CHARCO
COSTA

TORRENTERRA

VIA TULIPAN

VIA SOLANA VIA VIEJO
MARANA
TESORO

CANTILENA

VIA TUNAS

RESTA DEL SOL

CL CANASTA

CL VICENTE

VIA GOLETA

VIA SUENO
MARANA

SAN REMO
ZOCALA
MERCED

MAR DEL REY

VIA FAISAN VIA ZAFIRO

CL ONICE CL JADE

CL AQUAMARINA

CORTE TOPACIO

CL OPALO

VIA MERO

CORTE AMATISA CL ONICE

AVE PICO

COAST HWY

VIA SOCORRO

CL DE LOS MOLINOS

EBB TIDE DR BREAKER DR

PALM DR SEA BREEZE DR BEACH DR

CM SAN CLEMENTE

CL ESMERALDA

AVE PICO

VIA SAN ANDREAS VIA BALLENA

AVE MASTIL

AVE ESPADA CL TINAJA

VIA SENDA

VIA CHALUPA CL BURROCL CUADRA

VIA ARBOLEDA

VIA MONTECITO VIA SANTO TOMAS

VIA VISTOSA

VIA CASA LOMA

AVE VAQUERO

VIA VERBENA

VIA MONTEZUMA

AVE VAQUERO

VIA MONTEGO

VIA BANDITA VIA LADO

VIA MONTECITO

CL VISTA TORITOVIA MONTEGO

VIA ALEGRE

CL BARANDA CL GAUCHO CL DESCANSO

CL JUAREZ VIA JUAREZ

CL MACHO

CL SORPRESO CL LUEGO

CL FRONTERA

CL AMIGO

VIA HIDALGO

CL LOBINA

VIA SARGO

AVE MAREJADA CL BALANDRA

VIA MERLUZA VIA MERLUZA

CM FARO

CM GALEON

CM ANCLA

CL PAISANO

CL CHUECA

VIA CHUECA

CL REATACL GUADALAJARA

CL CORRAL

CM CORSO RIO CM BUCANERO

CL ALMIRANTE

AVE DE LA ESTRELLA

CL DE INDUSTRIAS AVE NAVARRO

CL OLA VERDE VIA MANTARAYA VIA CONCHA

AVE FACETA

CM LAUREL

VIA TECA

VIA AGUILA

VIA GAVILAN

AVE PLATANAR

CL CIDRA

AVE OLIVA VIA CEREZA

VIA PALMITO

VIA PERA

VIA ZUMAQUE

CL CHAYOTE

VIA GOLONDRINA

PASEO LARO

VIA MANGO

VIA MERLA

VIA NAUTILA

CORTE CARDELINA

AVE AZOR

AVE VISTA HERMOSA VIA TURQUEZA

VIA CASCADITA BAY DR

SANDY DR

SHELL DR

SURF DR OCEAN DR

PACIFIC DR

AVE VAQUERO
A. T. & S. F. R. R.

VIA SAN GORGONIO

VIA SAN JACINTO

LA VENTANA

VIA NADA

VIA CORBINA

CL ARCO

CL CAMPANA

VIA MALAGA

VIA MARBRISA VIA ONDA

CL SALUDA

VIA SONRISA

CL PRECIPICIO

TIERRAS ALTAS

COSTERO VIENTOS

CM VENTOSA

CM DEL VISTAZO

LADERA BRISA

CL MARAVILLA
CHICO

VIA ESPIRITU

VIA PACIFICA

AVENIDA MERIDA

AVE PICO

VIA PALACIO

VIA ASALEA CL PARADISO

CL EMPALME CL MIGUEL

AVE PRESIDIO

CL ESCUELA CL FIESTA CL NEBLINA

CL DEL JUEGO

CL SALIDA

CL SANDIA

CL EMPALME

CL DEL CERRO

MARACAY

BURRIANA

CARTAGENA

SEGOVIA

CL PESCADOR

CL VILLARIO

CL DORADO

CL FELICIDAD

AVE SALVADOR

CL FAMILIA

CL DELICADA

CL PUEBLO

CL ROBLES CL FAMILIA

CL MENDOZA

AVE PRESIDIO

PUERTO MORANT

PUERTO CARAVACA

PUERTO VALDEMO

MONTILLA

CL AGUILLA

CL AMANECER

CL NEGOCIO
LORCA

VIA OTONO VIA NUBLADO

VIA UMBROSO

CM IBIZA VIA VILLAGIO

CL TREPADORA

VIA SONRISA

COSTA RUSTICO

VIA TULIPAN

BRILLANTE

AVE VISTA MONTANA
ARISTA

TERRAMAR

DEL CABO

JULIANA RENALDO

SHORECLIFFS GOLF COURSE

MARBLEHEAD

COASTAL
CM

COAST HWY

CM CAPISTRANO

CM FARO

AVE VISTA HERMOSA

BERNICE AYER MIDDLE SCHOOL

SAN GORGORNIO PARK

SHORECLIFFS COURSE

SHORECLIFFS GOLF COURSE

TRUMAN BENEDICT ELEMENTARY SCHOOL

SHORECLIFFS MIDDLE SCHOOL
ORENSE

CITY LIMIT

CL VALLARTA

CL FRONTERA

CL GAUCHO

VIA BLANCO

AVE FACETA

AVE FRONTERA

CL VALLARTA AVE VAQUERO

MIRA PUERTA

CL NUEVO

CL GUADALAJARA
5 CL MIGUEL

CL CORDILLERA

CL FIESTA CL NEBLINA

CL PUEBLO

CL FAMILIA CL DELICADA

CM DE LOS MARES

CM DEL RIO

EMINENCIA DEL SUR

MONTE VISTA

AVE VISTA HERMOSA

JIM JOHNSON MEMORIAL PARK

VISTA HERMOSA

SPORTS PARK

BELLO PANORAMA

VERDE PARK

FORSTER RANCH

COMMUNITY PARK

CL DE LOS MOLINOS

CM SAN CLEMENTE

AVENIDA LA PATA

AVENIDA VISTA HERMOSA

CALLE SALUDA

CAMINO DEL RIO

CORTE MERLANGO CALAMAR
CORTE
VIA

BARRACUDA

INCLANADO

CM VERA CRUZ PLAZA PACIFICA

COLINA RODANTE

MONTANA DEL SOL

C I T Y O F S A N C L E M E N T E
910 CL Negocio, Suite 100
San CLEMENTE, CA 92673
Tel (949) 361-6100
Fax (949) 361-8316

LOCATION MAP
i:\cd\engineering\secure\projects\pn 14xxx - fy 2024 sip\06-admin reports\cad\pn14337 fy24 sip location map.dwg 6.20.2023

Page 1 ends

ATTACHMENT 1
FY 2024 STREET IMPROVEMENT PROGRAM
Project No. 14337
855
W. CANADA

AVE PRESIDIO
5 CL LASUEN

AVE SAN LUIS REY
W. AVE ALESSANDRO CL DE LOS ALAMOS

CL LAS PALMAS

AVE LA COSTA LOS BAUTISMOS LN

AVE CRESPI
S. OLA VISTA

AVE LOBEIRO

AVE MONTALVO AVE CALAFIA

PLAZA A LA PLAYA CL CAPRI CL MADIERA

CL MONTE CARLO

CL MAJORCA

PASEO DE LA SERENATA

CL DEL PACIFICO
W. AVE MAGDALENA

CL CITA

AVE DOMINGUEZ

AVE SANTA INEZ

AVE MAGDALENA

AVE SANTA MARGARITA

AVE COSTANSO

AVE COTA

CL BAHIA

ARDILLA LN

CL GOMEZ

AVE MAGDALENA CL DEL
CL DEL

CL BAHIA
A. T. & S. F. R. R.

CL DE LAS FOCAS

CL TIBURON

EL CAMINO REAL (COAST HWY)
A. T. & S. F. R. R.

AVE LUCIA

AVE DOLORES

AVE BUENA VENTURA AVE SAN FERNANDO

AVE SAN DIEGO

AVE SAN DIMAS

AVE SANTA MARGARITA

VISTA MARINA

EL CAMINO REAL (COAST HWY)

EL CAMINO REAL

CL DE LOS MOLINOS

AVE PICO

LOS OBREROS LN

CL LAGO

CL DESHECHA

AVE PICO AVE ESTACION

DA DE LA PLAYA

BUENA VISTA CL SACRAMENTO

AVE HACIENDA

CL LAS BOLAS

LA PLACENTIA

CL VALLE

AVE DE LA ESTRELLA

CL REDONDEL

CL BONITO

CL MIRADOR

AVE DEL REPOSO

EL PRADO

RINCON CT

CHIQUITA
W. EL PORTAL

LA RONDA

AVE SIERRA

REVUELTA CT

CL DE INDUSTRIAS AVE NAVARRO

AVE LAS FLORES

AVE DE LA ESTRELLA

EL PORTAL

CL CAMPO
A. T. & S. F. R. R.

A. T. & S. F. R. R.

AVE DE LA GRULLA

AVE ARAGON

AVE PELAYO EL PORTAL

DIJE CT

CAPISTRANO LN

ARENOSO LN LINDA LN
W. MARIPOSA W. MARQUITA
S. ALAMEDA LN

CORONADO LN

AVE VICTORIA MONTEREY LN

CORTO LN
N. ALAMEDA LN

STA ANA LN
WEST MARQUITA LA PALOMA W. CANADA W. MARIPOSA
AVE DEL PONIENTE W. ESCALONES

CL PUENTE

ENCINO LN
W. ESCALONES AVE DEL PONIENTE

ESPLANADE

ELENA LN

PASADENA CT

CORONA LN

CL SEVILLE

ACEBO LN

AVE PALIZADA

LOMA LN

SAN MARTIN VIA COCO

CM KATIA

VIA PRESA

AVE VISTA MONTANA

GURREGO

LA FREMONTIA

CL DEL APICE

EL CAMINO REAL (COAST HWY)

VIA MIMOSA

EL CAMINO REAL

VISTA ENCANTA

VISTA DEL PONTO

N LA ESPERANZA
S. OLA VISTA

AVE SALVADOR

AVE PRINCESA

AVE ACAPULCO

AVE CORNELIO
W. AVE RAMONA W. AVE CORNELIO
W. AVE SAN ANTONIO W. AVE ALESSANDRO
W. AVE SAN ANTONIO
W. AVE JUNIPERO

AVE SAN PABLO

AVE JUNIPERO

AVE SAN GABRIEL AVE SAN GABRIEL CL LA SERNA

VISTA CAYENTA

AVE SAN JUAN

VISTA CANTORA

AVE SAN JUAN
W. PASEO DE CRISTOBAL W. AVE CORDOBA W. AVE GAVIOTA W. AVE VALENCIA

AVE VERDE AVE DE LOS LOBOS MARINOS CL MARIA

VIA LA JOLLA

VIA CATALINA

VIA AVILA

AVE CORDOBA

LADERA LN

AVE ARLENA

LA ESPERANZA

AVE PRESIDIO

VIA LA MESA

VIA ROBINA CL PATRICIA

AVE ARLENA VISTA VALINDA

CL ESMARCA CL ALTA

VIA ENSUENO

CERRITO CIELO

AVE RAMONA

CL REGLA

AVE TRIESTE

CL LETICIA

LA CIMA

CL AMENO

VISTA ALCEDO

VISTA VALINDA

AVE SAN PABLO

AVE MAGDALENA

AVE ADOBE

AVE BAJA

AVE ACAPULCO

CL CUERVO

AVE DEL VERDOR VIA COLIBRI

VIA DELFIN

VIA FLORIDA

VIA DESEO

CL EMPALME

AVE CABALLEROS
SOLANO

EL ORIENTE

AVE DE LA PAZ

AVE PIZARRO

AVE LA CUESTA

CL MIGUEL

CL ESCUELA CL FIESTA CL NEBLINA

CL DEL JUEGO

CL SALIDA

CL SANDIA

ESPLANADE

CL MARINA
AVE SANTIAGO W. AVE BARCELONA

EL LEVANTE

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C I T Y O F S A N C L E M E N T E
910 CL Negocio, Suite 100
San CLEMENTE, CA 92673
Tel (949) 361-6100
Fax (949) 361-8316

LOCATION MAP
i:\cd\engineering\secure\projects\pn 14xxx - fy 2024 sip\06-admin reports\cad\pn14337 fy24 sip location map.dwg 6.20.2023

Page 2 ends

ATTACHMENT 1
FY 2024 STREET IMPROVEMENT PROGRAM
Project No. 14337
856
Attachment 3
Recording Requested By:

City of San Clemente
When Recorded, Mail To:

Space above this line is for Recorder’s Use Only

NOTICE OF COMPLETION
Notice is hereby given by the City of San Clemente, a Municipal Corporation, that a public work of improvement has been completed as follows:

1. Project title or description of work: FY 2024 Street Improvement Program, FY 2024 Alley Rehabilitation Program, FY 2024 Major Street Maintenance, FY 2024 Local Street Pavement Maintenance and Traffic Calming Program, CIP Project Nos. 14337, 14336, 24302, 14335 and 39807.

2. Date of completion: March 20, 2024.

3. Street address or legal description of the project site: Various streets.

4. Name of owner: City of San Clemente.

5. Interest or estate of owner: Public Facility; Owned in Fee.

6. Address of owner: 910 Calle Negocio, Suite 100, San Clemente, CA 92673

7. Name and address of contractor: Roy Allan Slurry Seal, Inc., 12643 Emments Way, Santa Fe Springs, CA 90670.

I am the Public Works Director / City Engineer for the City of San Clemente, a Municipal Corporation, the owner of the indicated interest or estate in the property described above.

Executed on __________________________ in San Clemente, California. _________________________________
Dave Rebensdorf, Public Works Director / City Engineer
City of San Clemente
857

AGENDA REPORT

CITY OF SAN CLEMENTE
City Council Meeting
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
Meeting Date: 7/18/2023 Agenda Item: 6H
Department: Public Works
Prepared By Masako Hennequin, Associate Civil Engineer
Subject:

RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO ROY ALLAN SLURRY SEAL, INC. FOR THE FY 2023-2024 STREET IMPROVEMENT PROGRAM, PROJECT NO. 14337,

AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT, AND FINDING THE

PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
Summary:

The FY 2023-2024 Street Improvement Program, Project No. 14337 includes asphalt pavement and concrete repair work on various streets, alleys and parking lots. The pavement work will consist of rehabilitating deteriorated pavement sections, crack seal and overlay as a part of the City’s ongoing pavement maintenance program. The scope also includes removing and reconstructing deteriorated concrete curb and gutter, cross gutter, sidewalk and driveway approaches, removing and replacing water meter boxes, adjusting utility boxes, installing traffic detection loops, and restriping streets after the completion of pavement repairs.

Before the City Council is the award of a construction contract to Roy Allan Slurry Seal, Inc. in an amount not to exceed $2,754,072, plus a 10% project contingency, for pavement improvements on various streets as shown on the location map (Attachment 2).

Background:

Bids were opened on June 22, 2023 and the results are presented on the attached Bidder’s Listing (Attachment 3). Bids ranged from $2,754,072 to $4,550,000. There were no responsive and responsible bidders from businesses based in San Clemente.

Every year the Public Works Department spends approximately $5M to $8M dollars for pavement rehabilitation, repair and maintenance. This project is one of two Citywide street improvements projects that Public Works will bid and award each fiscal year, one project in fall and another in spring.

The lowest responsive and responsible bidder was Roy Allan Slurry Seal, Inc. of Santa Fe Springs, California with a total bid amount of $2,754,072.

Based on the low bid, the total estimated project cost is $3,167,183, as summarized below:

CITY OF SAN CLEMENTE Page 1 of 3 Printed on 7/12/2023
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ATTACHMENT 4
858
Meeting Date: 7/18/2023 Agenda Item: 6H
Project Cost Summary
Construction $2,754,072
Construction Design, Management & Inspection (5%) $137,704 Project Contingency (10%) $275,407
Estimated Total Project Cost $3,167,183
As required by City policy and state law, the Contractor will be required to provide performance and payment bonds simultaneously with execution of the construction contract (Attachment 4). Project plans and specifications are on file in the City Clerk’s Office.

BIDDER AMOUNT
1 Roy Allan Slurry Seal, Inc. $ 2,754,071.62
2 R.J. Noble Company $ 3,443,958.10
3 All American Asphalt $ 3,533,335.30
4 PALP, Inc. $ 3,552,762.00
5 Hardy & Harper, Inc. $ 4,550,000.00
Council Options:
· Adopt Resolution No. 23-65, awarding the FY 2023-2024 paving contract to Roy Allan Slurry Seal, Inc., authorizing the City Manager to execute a construction contract an amount not to exceed $2,754,072, plus a 10% project contingency of $275,407, and finding the project categorically exempt from CEQA under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines.
· Modify and adopt Resolution No. 23-65.
· Continue the item with direction to provide additional information. · Do not award the contract or construct the pavement repairs.

Fiscal Impact:

Yes. The estimated total project cost of $3,167,183 is within the approved budget amount of $3,230,000. A combined amount of $1,500,000 from account number 042-848-45300-000-14337 FY 2024 Street Improvement Program, $400,000 from account number 042-848-45300-000-14336 FY 2024 Alley Rehabilitation Program, $550,000 from account number 001-416-45720-000-24302 FY 2024 Major Street Maintenance, $750,000 from account number 012-861-45300-000-14335 FY 2024 Local Street Pavement Maintenance, and $30,000 form account number 019-819-43690-000-39807 Traffic Calming Program will be used to fund the project.

Environmental Review/Analysis:

This project is categorically exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines.

CITY OF SAN CLEMENTE Page 2 of 3 Printed on 7/12/2023
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Meeting Date: 7/18/2023 Agenda Item: 6H
Recommended Actions:

Staff Recommendation
Adopt Resolution No. 23-65 which will:

1. Find the FY 2023-2024 Street Improvement Program, Project No. 14337 categorically exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines;

2. Award the FY 2023-2024 Street Improvement Program, Project No. 14337, contract to Roy Allan Slurry Seal, Inc.; and

3. Authorize the City Manager to execute a contract with Roy Allan Slurry Seal, Inc. in an amount not to exceed $2,754,072, plus a 10% project contingency of $275,407, for the FY 2023-2024 Street Improvement Program, Project No. 14337, in a form substantially similar to Contract No. C23-39 (Attachment 4).

Attachment:

1. Resolution No. 23-65

2. Location Map

3. Summary of Bids

4. Contract
Notification:

None.

CITY OF SAN CLEMENTE Page 3 of 3 Printed on 7/12/2023
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910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org

AGENDA REPORT

CITY OF SAN CLEMENTE

CITY COUNCIL MEETING
CITY OF SAN CLEMENTE 1
Meeting Date: April 16, 2024 Agenda Item: 10O.

Submitted By: Public Works
Prepared By: Amir Ilkhanipour, Principal Civil Engineer Subject:
..titl e

CONSIDERATION OF A RESOLUTION TO ACCEPT AND FILE A NOTICE OF COMPLETION FOR THE PARK MONUMENT SIGN REPLACEMENT PROGRAM (AUGUST 2023), MAX BERG PLAZA AND MARBLEHEAD PARKS, CIP PROJECT NO. 29103 ..body Fiscal Impact:

The total construction cost of $82,390 was within the approved construction budget of $94,090 from the General Fund, Account No. 001-635-45700-000-29103, Park Monument Sign Replacement Program.

Summary:

Before the City Council is a resolution and Notice of Completion (Attachment 2) for the Park Monument Sign Replacement Program (August 2023), Max Berg Plaza and Marblehead Parks, as shown on the Location Map (Attachment 1).

Background:

On October 3, 2023, the City Council awarded a construction contract to A&D Signs Corporation dba America’s Instant Signs to replace park monument signs at Max Berg Plaza and Marblehead Parks, as part of the Master Wayfinding Sign Program (Attachment 3).

A summary of the total construction expenditures is provided below:

Construction Administration, Management & Inspection: $15,500 Construction Contract: $66,890
Total Construction Cost $82,390
861
Meeting Date: April 16, 2024 Agenda Item: 10O.

CITY OF SAN CLEMENTE 2
Council Options:
 Adopt Resolution No. 24-61 (Attachment 4), which would accept the completed construction work for the Park Monument Sign Replacement Program (August 2023), Max Berg Plaza and Marblehead Parks.
 Adopt Resolution No. 24-61 with modifications.
 Continue the item with direction to provide additional information.

Environmental Review/Analysis:

Acceptance and filing of a notice of completion is not a project pursuant to the California Environmental Quality Act (CEQA). The work undertaken was previously determined to be categorically exempt from CEQA under Class 2 of the State CEQA Guidelines, Section 15302 – Replacement of Existing Facilities. A notice of exemption was filed with the County of Orange Recorder’s Office on June 10, 2021 for this project (Attachment 5).

Recommended Actions:
..recommendation
Staff recommends that the City Council adopt Resolution No. 24-61, which will:

1. Accept the Park Monument Sign Replacement Program (August 2023), Max Berg Plaza and Marblehead Parks, CIP Project No. 29103, from A&D Signs Corporation dba America’s Instant Signs.

2. Authorize the Public Works Director to execute and record the Notice of Completion for the Park Monument Sign Replacement Program (August 2023), Max Berg Plaza and Marblehead Parks, CIP Project No. 29103.

1. Location Map

2. Notice of Completion

3. Staff Report dated October 3, 2023

4. Resolution 24-61

5. Notice of Exemption
Notification:

None
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Park Monument Sign
Replacement - August 2023

PROJECT

LOCATIONS
PN 29103
Attachment 1

NOT TO SCALE
Max Berg
Park

LOCATION MAP
Marblehead
Park
863
Attachment 2
Recording Requested By:

City of San Clemente
When Recorded, Mail To:

Space above this line is for Recorder’s Use Only

NOTICE OF COMPLETION
Notice is hereby given by the City of San Clemente, a Municipal Corporation, that a public work of improvement has been completed as follows:

1. Project title or description of work: Park Monument Sign Replacement Program (August 2023), Max Berg Plaza and Marblehead Parks

2. Date of completion: March 26, 2024

3. Street address or legal description of the project site: Max Berg Plaza Park and Marblehead Park, San Clemente, CA 92672

4. Name of owner: City of San Clemente

5. Interest or estate of owner: Fee ownership

6. Address of owner: 910 Calle Negocio, San Clemente, CA 92673

7. Name and address of contractor: A&D Signs Corporation dba America’s Instant Signs, 1260 N. Hancock Street, Unit 106, Anaheim, CA, 90631 I am the Public Works Director/City Engineer for the City of San Clemente, a Municipal Corporation, the owner of the indicated interest or estate in the property described above.

Executed on __________________________ in San Clemente, California. ________________________________________
David Rebensdorf, Public Works Director/City Engineer
City of San Clemente
864

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Bidders' Listing for "Project Park Monument Sign Replacement Program (PN 29103 - August 2023)"Issued on 07/26/2023Bid Due on August 31, 2023 2:00 PM (PDT)Vendor Name Address City State Zip Bid AmountAmerica's Instant Signs 1260 N Hancock St Unit 106 Anaheim CA 92807 $62,790.02premo construction inc 7 copper hill Irvine CA 92620 $73,800.00Bravo Sign and Design 520 S. Central Park Ave. E. Anaheim CA 92802 $83,460.00Abajian Enterprise 1640 E. EDINGER AVE STE C Santa Ana CA 92705 $84,900.00Oppenheimer national 31878 Del obispo st ste 118510 San Juan Capistrano CA 92675 $88,400.00Corporate Project Management Inc 9130 Santa Margarita Road Atascadero CA 93422 $152,580.00newbuild Construction and restoration Inc 625 W. Katella ave ste 27 Orange CA 92867 $169,800.00 $WWDFKPHQW
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Attachment 4
RESOLUTION NO. 24-61

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SAN CLEMENTE, CALIFORNIA, ACCEPTING AS

COMPLETE THE PARK MONUMENT SIGN
REPLACEMENT PROGRAM (AUGUST 2023), MAX BERG
PLAZA AND MARBLEHEAD PARKS, CIP PROJECT NO.
29103
WHEREAS, on October 3, 2023, the City Council awarded a construction contract to A&D Signs Corporation dba America’s Instant Signs to replace park monument signs at Max Berg Plaza and Marblehead Parks, as part of the Master Wayfinding Sign Program, CIP Project No. 29103; and
WHEREAS, the work consisted of sign replacements at the Max Berg Plaza and Marblehead Parks; and
WHEREAS, A&D Signs Corporation dba America’s Instant Signs has completed the work to the satisfaction of the Public Works Director.

NOW, THEREFORE, the City Council of the City of San Clemente does hereby resolve as follows:

Section 1. That the above recitations are true and correct.

Section 2. That the City Council accepts as complete the Park Monument Sign Replacement Program (August 2023), Max Berg Plaza and Marblehead Parks, CIP Project No. 29103, from A&D Signs Corporation dba America’s Instant Signs.

Section 3. That the City Council authorizes the Public Works Director to execute and the City Clerk to record a Notice of Completion for the Park Monument Sign Replacement Program (August 2023), Max Berg Plaza and Marblehead Parks, CIP Project No. 29103.

Section 5. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED AND ADOPTED this _____ day of ____________________, 2024. 980
Resolution No. 24-61 Page 2
ATTEST:
___________________________ __________________________
City Clerk of the City of Mayor of the City of San
San Clemente, California Clemente, California

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §

CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 24-61 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, _________, by the following vote:

AYES:

NOES:

ABSENT:

AGENDA REPORT

CITY OF SAN CLEMENTE

CITY COUNCIL MEETING
CITY OF SAN CLEMENTE 1
Meeting Date: April 16, 2024 Agenda Item: 10P.

Submitted By: Beaches, Parks and Recreation
Prepared By: Samantha Wylie, Beaches, Parks & Recreation Director Subject:
..titl e

BID REJECTION
..body
– NORTH BEACH PLAYGROUND REPLACEMENT
Fiscal Impact:

None.

Summary:

The purpose of this report is to recommend the rejection of all bids received for the North Beach Playground Replacement Project due to a significant change in the scope of work. Pursuant to the California Government Code, specific justifications for the bid rejection will be provided, and alternative actions will be proposed. In lieu of an expanded playground, staff will seek alternative options for play equipment that will include a like-for-like replacement of existing features and further incorporate some beach themed play elements that will appeal to young beach goers.

Background:

The North Beach Playground Replacement Project, as initially proposed, aimed to upgrade the existing playground equipment and improve the surrounding amenities to enhance recreational opportunities for the community. It included an expansion of the existing footprint of the playground that would incorporate additional play features. The project was outlined with specific scope, budget, and timeline parameters.

Bids for the project were solicited in accordance with the public procurement process outlined in Section 4217 of the California Government Code, which mandates fair competition and transparency in the bidding process.

During the evaluation of the received bids, coupled with the dramatic loss of sand and beach space, it became evident that a dramatic change in the scope of work is necessary to better align with the community's needs and maximize the project's long-term benefits.

Rejecting all bids for the North Beach Playground Replacement Project is a necessary step to ensure that the project aligns with the ever-changing landscape at North Beach and the community's evolving needs and objectives. By adhering to the provisions of the California Government Code and revising the project scope accordingly, the City can proceed with confidence in delivering a playground facility that enhances the quality of life for North Beach residents while taken into consideration the coastal infrastructure. 983
Meeting Date: April 16, 2024 Agenda Item: 10P.

CITY OF SAN CLEMENTE 2
Council Options:

1. Adopt Resolution No. 24-62, which will reject all bids for the North Beach Playground Replacement project and authorize rebidding the project with a modified scope.

2. Modify and adopt the resolution.

3. Provide alternate direction to the project scope of work.

4. Deny the resolution, which will result in staff proceeding with bringing a contract award back to the City Council at a later date and will include a playground with an expanded footprint.

Environmental Review/Analysis:

In accordance with CEQA Guidelines Section 15378, a "project" is defined as "the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment." In this case, the rejection of bids does not involve any physical changes to the environment. It is an administrative action taken by the City Council in response to a change in project scope and does not result in any direct or indirect physical alteration of the environment.

Furthermore, CEQA Guidelines Section 15378(c) specifies that "project" does not include "organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment." The bid rejection falls within the realm of administrative activities undertaken by the City Council and does not entail any physical changes to the environment.

Recommended Actions:

Staff Recommendation ..recommendation
Adopt Resolution No. 24-62, which will reject all bids for the North Beach Playground Replacement project and authorize rebidding the project with a modified scope. ..end
Attachment:

1. Resolution No. 24-62
Notification:

All responsive bidders
984
Attachment 1
RESOLUTION NO. 24-62

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SAN CLEMENTE, CALIFORNIA, REJECTING ALL BIDS FOR

THE PLAYGROUND REPLACEMENT PROJECT AT NORTH
BEACH (PROJECT NO. 14193) DUE TO A SIGNIFICANT

CHANGE IN SCOPE
WHEREAS, the City of San Clemente initiated the North Beach Playground Replacement Project (No. 14193) to upgrade existing playground equipment and improve surrounding amenities at North Beach; and
WHEREAS, bids were solicited for the project in accordance with the public procurement process outlined by the City; and
WHEREAS, the City received bids for the North Beach Playground Replacement Project; and
WHEREAS, the City Council has determined that a dramatic change in the scope of work is necessary due to the loss of sand and infrastructure along the beach and playground location; and
WHEREAS, the change in scope of work requires a reassessment of the project requirements, including modifications to address the impacts of the loss of sand and infrastructure around the playground location; and
WHEREAS, it is in the best interest of the City and its residents to reject all bids for the North Beach Playground Replacement Project in order to reassess the project scope and seek alternate options that address revised project requirements.

NOW, THEREFORE, the City Council of the City of San Clemente does hereby resolve as follows:

Section 1. That all bids received for the North Beach Playground Replacement Project are hereby rejected.

Section 2. That the City Manager and/or his designee is authorized to take all necessary actions to reassess the project scope and requirements, including modifications to address the impacts of the loss of sand and infrastructure along the beach and playground location.

Section 3. That the City Manager and/or his designee is authorized to solicit new bids for the North Beach Playground Replacement Project once the reassessment of the project scope and requirements is complete.

Section 4. That this resolution shall take effect immediately upon adoption.

Section 5. The City Clerk shall certify to the passage and adoption of this resolution 985
Resolution No. 24-62 Page 2
and enter it into the book of original resolutions.

PASSED AND ADOPTED this _____ day of ____________________, _______.

ATTEST:
___________________________ __________________________
City Clerk of the City of Mayor of the City of San
San Clemente, California Clemente, California
986
Resolution No. 24-62 Page 3

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §

CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 24-62 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, _________, by the following vote:

AYES:

NOES:

ABSENT:

AGENDA REPORT

CITY OF SAN CLEMENTE

CITY COUNCIL MEETING
CITY OF SAN CLEMENTE 1
Meeting Date: April 16, 2024 Agenda Item: 10Q.

Submitted By: City Manager
Prepared By: Courtney Farrell, Executive Analyst
Subject:
..titl e
CONSIDERATION OF COUNCILMEMBER TRAVEL AND TRAINING EXPENSES ..body Fiscal Impact:

Up to $550 related to the Mayor’s attendance at the Senate Transportation Subcommittee on LOSSAN Rail Corridor Resiliency.

Summary:

In accordance with City Council Policy 1201-8, Attachment 1 details anticipated expenses related to travel and training for a City Councilmember.

Background:

City Council Policy 1201-8 was adopted by the City Council to ensure the full body of the City Council is aware of travel or training expenses. The policy indicates that any travel or training expense in excess of $250 will be placed on the consent calendar for consideration by the City Council. The full cost breakdown for the travel request is provided as Attachment 1 of this Administrative Report.

Travel and training expenses will be related to Mayor Cabral attending the informational hearing of the Senate Transportation Subcommittee on LOSSAN Rail Corridor Resiliency in Sacramento, CA on April 29, 2024. The Subcommittee will receive updates from local agencies on the recent track closure in San Clemente and hear from leadership at both the California State Transportation and Natural Resources Agencies.

Council Options:
 Authorize travel and training expenses detailed in Attachment 1  Request additional information.
 Deny the request for travel and training
Environmental Review/Analysis:

Not a “project” under the California Environmental Quality Act. 988
Meeting Date: April 16, 2024 Agenda Item: 10Q.

CITY OF SAN CLEMENTE 2
Recommended Actions:

Staff Recommendation
..recommendation
Authorize an expenditure of up to $500 related Mayor Cabral’s attendance at The Senate Transportation Subcommittee on LOSSAN Rail Corridor Resiliency in Sacramento, California. ..end
Attachment:

1. Itemized travel for Mayor Cabral
Notification:

None.
989
ATTACHMENT 1
Itemized Travel and Training Expenses
Councilmember Victor Cabral
Training/Conference The Senate Transportation Subcommittee on LOSSAN Rail Corridor Resiliency
Date(s) April 29, 2024
Location Sacramento, CA
Flight Expense $500
Mileage Expense $0
Hotel Expense $0
Ground Transportation $50
Incidentals $0
Total Not to Exceed $550
990
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org

AGENDA REPORT

CITY OF SAN CLEMENTE

CITY COUNCIL MEETING
CITY OF SAN CLEMENTE 1
Meeting Date: April 16, 2024 Agenda Item: (1)
Submitted By: City Clerk
Prepared By: Laura Campagnolo, City Clerk
Subject:
..titl e

SCHEDULING OF MEETINGS TO INTERVIEW AND APPOINT INDIVIDUALS TO SERVE ON

VARIOUS CITY COMMISSIONS AND COMMITTEES
..body
Fiscal Impact:

None.

Summary:

The City’s Municipal Code requires that the City Clerk report to the City Council at least 60 days prior to the expiration of terms of City appointees. The purpose of this provision is to enable the City Council to authorize the City Clerk to advertise the vacancies and to schedule a date(s) for the City Council to interview applicants and make appointments. Accordingly, this item is agendized for City Council consideration at this time.

The terms of 22 individuals who serve on City Commissions and Committees will expire on June 30, 2024, and resignation of a Coastal Advisory Committee member whose term was set to expire on June 30, 2025, are as follows:

Beaches, Parks and Recreation Commission – 4 Vacancies
Coastal Advisory Committee – 4 Vacancies (1 term expires on June 30, 2025 due to the resignation of Suzie Whitelaw whose term was set to expire on June 30, 2025).

Golf Course Committee – 3 Vacancies
Human Affairs Committee – 4 Vacancies
Investment Advisory Committee –1 Vacancy
Planning Commission – 4 Vacancies
Public Safety Committee – 3 Vacancies
Attachment 1 of this Administrative Report is a Local Appointments List that identifies the current position incumbents whose terms are due to expire on June 30, 2024.

The City Council may wish to allow the current City Commission and Committee members whose terms are set to expire the opportunity to stay on their respective Commissions/Committees without the need to reapply and interview, in which case, Staff would contact the individuals whose terms are set to expire and let them know they are able to remain on their respective Commissions/Committees without the need to reapply and interview. Those individuals would need to make their decision no later than May 4, 2024, to give the City Clerk time to advertise to fill the vacant positions.
991
Meeting Date: April 16, 2024 Agenda Item: (1)
CITY OF SAN CLEMENTE 2
Council Options:
 Direct the City Clerk to advertise to fill the vacancies on the Commissions and Committees and set interview dates.
 Allow current Commission/Committee members whose terms are set to expire the opportunity to stay on their respective Commission/Committee without the need to reapply.  Direct Staff to return with additional information.
 Take no action.

Environmental Review/Analysis:

This is not a “project” under the California Environmental Quality Act.

Recommended Actions:

Staff Recommendation ..recommendation

1. Should the City Council choose to allow current City Commission and Committee members whose terms are set to expire the opportunity to stay on their respective Commissions/Committees without the need to reapply and interview, direct Staff to contact the Commission/Committee members and provide direction to notify us no later than April 22, 2024 with their decision. Staff would then advertise only for vacant positions on each of the Commissions and Committees.

2. Authorize the City Clerk to advertise to fill 22 vacancies on the Beaches, Parks and Recreation Commission, Coastal Advisory Committee, Golf Course Committee, Human Affairs Committee, Investment Advisory Committee, Planning Commission, and Public Safety Committee. All positions are for two-year terms to expire June 30, 2026.

3. Authorize the City Clerk to advertise to fill 1 vacancy on the Coastal Advisory Committee for a one-year term to expire June 30, 2025, to fill the position of Suzie Whitelaw, who recently resigned.

4. Establish two meeting dates in June 2024 to interview and appoint individuals to fill the upcoming vacancies.
..end
Attachment:

1. Local Appointments List

2. 2024 City Council Meeting Calendar
Notification:

City Commissions and Committees
992
POSTED ON CITY WEBSITE WWW.SAN-CLEMENTE.ORG AND BULLETIN BOARD ON DECEMBER 7, 2023 (updated 12/7/23) Attachment 1
Local Appointments List
Commission and Committee
Member Terms to Expire in 2024
Commission/Committee Date of
Appointment
Date Term
Expires
Qualifications
Beaches, Parks and Recreation
Commission
Jennifer Elliott July 2022 June 2024 City Resident
Rob Feurstein July 2022 June 2024 City Resident
Shari Grace October 2023 June 2024 City Resident
Teri Rousseau October 2023 June 2024 City Resident
Coastal Advisory Committee
John Dolegowski December 2023 June 2024 City Resident
Matthew Schmitt October 2023 June 2024 City Resident
Aaron Washington October 2023 June 2024 City Resident
Golf Course Committee
Nick Azzolini July 2022 June 2024 City Resident
Mandy Hamilton July 2022 June 2024 City Resident
Ben Page July 2022 June 2024 City Resident
Human Affairs Committee
Stuart Anderson July 2022 June 2024 City Resident
Rosemary Salas July 2022 June 2024 City Resident
Jill Schachter (Resigned) July 2022 June 2024 City Resident Dick Veale July 2023 June 2024 City Resident
Investment Advisory Committee
Amanda Conley July 2023 June 2024 City Resident
Planning Commission
Cameron Cosgrove July 2022 June 2024 City Resident
Gary McCaughan July 2022 June 2024 City Resident
Scott McKhann July 2022 June 2024 City Resident
Karen Prescott-Loeffler July 2022 June 2024 City Resident Public Safety Committee
Michael Greenwald September 2022 June 2024 City Resident Scottland Roeber September 2022 June 2024 City Resident Gary Walsh July 2023 June 2024 City Resident
993
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994

San Clemente City CouncilApril 16, 2024

San Clemente City Council
April 16, 2024