AGENDA REPORT
CITY OF SAN CLEMENTE
City Council Meeting
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
Meeting Date: 7/18/2023 Agenda Item: 6H
Department: Public Works
Prepared By Masako Hennequin, Associate Civil Engineer
Subject:
RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO ROY ALLAN SLURRY SEAL, INC. FOR THE FY 2023-2024 STREET IMPROVEMENT PROGRAM, PROJECT NO. 14337,
AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT, AND FINDING THE
PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
Summary:
The FY 2023-2024 Street Improvement Program, Project No. 14337 includes asphalt pavement and concrete repair work on various streets, alleys and parking lots. The pavement work will consist of rehabilitating deteriorated pavement sections, crack seal and overlay as a part of the City’s ongoing pavement maintenance program. The scope also includes removing and reconstructing deteriorated concrete curb and gutter, cross gutter, sidewalk and driveway approaches, removing and replacing water meter boxes, adjusting utility boxes, installing traffic detection loops, and restriping streets after the completion of pavement repairs.
Before the City Council is the award of a construction contract to Roy Allan Slurry Seal, Inc. in an amount not to exceed $2,754,072, plus a 10% project contingency, for pavement improvements on various streets as shown on the location map (Attachment 2).
Background:
Bids were opened on June 22, 2023 and the results are presented on the attached Bidder’s Listing (Attachment 3). Bids ranged from $2,754,072 to $4,550,000. There were no responsive and responsible bidders from businesses based in San Clemente.
Every year the Public Works Department spends approximately $5M to $8M dollars for pavement rehabilitation, repair and maintenance. This project is one of two Citywide street improvements projects that Public Works will bid and award each fiscal year, one project in fall and another in spring.
The lowest responsive and responsible bidder was Roy Allan Slurry Seal, Inc. of Santa Fe Springs, California with a total bid amount of $2,754,072.
Based on the low bid, the total estimated project cost is $3,167,183, as summarized below:
CITY OF SAN CLEMENTE Page 1 of 3 Printed on 7/12/2023
powered by Legistar™ 1
ATTACHMENT 4
Meeting Date: 7/18/2023 Agenda Item: 6H
Project Cost Summary
Construction $2,754,072
Construction Design, Management & Inspection (5%) $137,704 Project Contingency (10%) $275,407
Estimated Total Project Cost $3,167,183
As required by City policy and state law, the Contractor will be required to provide performance and payment bonds simultaneously with execution of the construction contract (Attachment 4). Project plans and specifications are on file in the City Clerk’s Office.
BIDDER AMOUNT
1 Roy Allan Slurry Seal, Inc. $ 2,754,071.62
2 R.J. Noble Company $ 3,443,958.10
3 All American Asphalt $ 3,533,335.30
4 PALP, Inc. $ 3,552,762.00
5 Hardy & Harper, Inc. $ 4,550,000.00
Council Options:
· Adopt Resolution No. 23-65, awarding the FY 2023-2024 paving contract to Roy Allan Slurry Seal, Inc., authorizing the City Manager to execute a construction contract an amount not to exceed $2,754,072, plus a 10% project contingency of $275,407, and finding the project categorically exempt from CEQA under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines.
· Modify and adopt Resolution No. 23-65.
· Continue the item with direction to provide additional information. · Do not award the contract or construct the pavement repairs.
Fiscal Impact:
Yes. The estimated total project cost of $3,167,183 is within the approved budget amount of $3,230,000. A combined amount of $1,500,000 from account number 042-848-45300-000-14337 FY 2024 Street Improvement Program, $400,000 from account number 042-848-45300-000-14336 FY 2024 Alley Rehabilitation Program, $550,000 from account number 001-416-45720-000-24302 FY 2024 Major Street Maintenance, $750,000 from account number 012-861-45300-000-14335 FY 2024 Local Street Pavement Maintenance, and $30,000 form account number 019-819-43690-000-39807 Traffic Calming Program will be used to fund the project.
Environmental Review/Analysis:
This project is categorically exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines.
CITY OF SAN CLEMENTE Page 2 of 3 Printed on 7/12/2023
powered by Legistar™ 2
Meeting Date: 7/18/2023 Agenda Item: 6H
Recommended Actions:
Staff Recommendation
Adopt Resolution No. 23-65 which will:
1. Find the FY 2023-2024 Street Improvement Program, Project No. 14337 categorically exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines;
2. Award the FY 2023-2024 Street Improvement Program, Project No. 14337, contract to Roy Allan Slurry Seal, Inc.; and
3. Authorize the City Manager to execute a contract with Roy Allan Slurry Seal, Inc. in an amount not to exceed $2,754,072, plus a 10% project contingency of $275,407, for the FY 2023-2024 Street Improvement Program, Project No. 14337, in a form substantially similar to Contract No. C23-39 (Attachment 4).
Attachment:
1. Resolution No. 23-65
2. Location Map
3. Summary of Bids
4. Contract
Notification:
None.
CITY OF SAN CLEMENTE Page 3 of 3 Printed on 7/12/2023
powered by Legistar™ 3