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San Clemente, California
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AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE
Meeting Date: October 17, 2023 Agenda Item: 7I
Department: Public Works
Prepared By Masako Hennequin, Associate Civil Engineer
Subject:
CONSIDERATION OF A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO ROY ALLAN SLURRY SEAL, INC. FOR STREET PAVEMENT MAINTENANCE FOR AVENIDA VAQUERO (VIA CASCADITA TO CAMINO DE LOS MARES), CIP PROJECT NO. 13321;
AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT IN AN AMOUNT NOT TO EXCEED $480,993; AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT
Fiscal Impact:
The estimated total project cost of $579,093 is within the approved budget amount of $700,000 from the Pavement Preservation Program, Account No. 012-861-45300-000-13321.
Summary:
The award of a construction contract to Roy Allan Slurry Seal, Inc. in an amount not to exceed $480,993, plus a 10% project contingency, for the Street Pavement Maintenance for Avenida Vaquero, CIP Project No. 13321. The work includes asphalt pavement and concrete repair work on Avenida Vaquero from Via Cascadita to Camino Los Mares. The pavement work will consist of rehabilitating deteriorated pavement sections, crack seal and overlay and slurry seal as a part of the City’s ongoing pavement maintenance program. The scope also includes grinding sidewalk, and removing and re-striping streets after the completion of pavement repairs.
Background:
The Engineering Division planned and designed to preserve the pavement of Avenida Vaquero originally using the approved Pavement Preservation Program for Arterials (FY22-23) fund of $700,000 and with a supplemental Federal Grant Fund of $200,000.
On February 15, 2022, Resolution No. 22-03 was approved and adopted by the City Council to utilize the Pavement Management Relief Funding (PMRF) program Coronavirus Response and Relief Supplemental Appropriations Act of 2021 (CRRSAA) funds of $200,000 for this project; however, on June 2, 2023, all unobligated CRRSSA funds were rescinded due to the debt ceiling compromise. Accordingly, this supplemental grant funding is no longer available to offset a portion of City funding for this project.
This is the award of the construction contract to Roy Allan Slurry Seal, Inc. in an amount not to exceed $480,993, plus a 10% project contingency, for pavement improvements on Avenida Vaquero from Via Cascadita to Camino De Los Mares as shown on the location map (Attachment 1 ATTACHMENT 4
Meeting Date: October 17, 2023 Agenda Item: 7I
CITY OF SAN CLEMENTE
2).
Staff prepared a bid package, notified local contractors and advertised the project for competitive bidding on the PlanetBids website and in the SC Times. Bids were opened on September 14, 2023 and the results are presented on the attached Bidders’ Listing (Attachment 3). Bids ranged from $480,993 to $794,973. There were no bidders from businesses based in San Clemente.
The lowest responsive and responsible bidder was Roy Allan Slurry Seal, Inc. of Santa Fe Springs,California with a total bid amount of $480,993.
Based on the low bid, the total estimated project cost is $579,093, as summarized below:
Construction $480,993
Construction Design, Management & Inspection $50,000
Project Contingency (10%) $48,100
Estimated Total Project Cost $579,093
As required by City policy and state law, the Contractor will be required to provide performance and payment bonds simultaneously with execution of the construction contract (Attachment 4).
Project plans and specifications are on file in the City Clerk’s Office.
Council Options:
Adopt Resolution No. 23-119, awarding the Street Pavement Maintenance contract to Roy Allan Slurry Seal, Inc.; authorizing the City Manager to execute a construction contract an amount not to exceed $480,993; approving a 10% project contingency of $48,100; and finding the project categorically exempt from CEQA under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines.
Modify and adopt Resolution No. 23-119.
Continue the item with direction to provide additional information. Do not award the contract or construct the pavement repairs.
Environmental Review/Analysis:
This project is categorically exempt from the CEQA under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines because it consists of the operation, repair, maintenance, permitting, leasing licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use.
Recommended Actions:
Staff Recommendation
Adopt Resolution No. 23-119, which will:
2 Meeting Date: October 17, 2023 Agenda Item: 7I
CITY OF SAN CLEMENTE
1. Find the Street Pavement Maintenance for Avenida Vaquero, CIP Project No. 13321 categorically exempt from the CEQA under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines;
2. Award the Street Pavement Maintenance for Avenida Vaquero, CIP Project No. 13321, contract to Roy Allan Slurry Seal, Inc.;
3. Authorize the City Manager to execute a contract with Roy Allan Slurry Seal, Inc. in an amount not to exceed $480,993, for the Street Pavement Maintenance for Avenida Vaquero, Project No. 13321, in a form substantially similar to Contract No. C23-60 (Attachment 4); and
4. Approve a 10% project contingency of $48,100.
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Attachment:
1. Resolution No. 23-119
2. Location Map
3. Bidders’ Listing
4. Contract
Notification:
All bidders.
3