RESOLUTION NO. 24-77
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA, APPROVING A SPECIAL EVENT PARTNERSHIP WITH THE HAWAIIAN SURF CLUB OF SAN ONOFRE WHEREAS, the Hawaiian Surf Club of San Onofre (the “Surf Club”), a not-for-profit 501(c)(3) organization, has hosted its annual Polynesian Festival and Luau at the Community Center for over 30 years; and WHEREAS, the event was established as an opportunity “to perpetuate the spirit of Hawai’i” while contributing to the Surfing Heritage and Cultural Center and the Surfrider Foundation; and WHEREAS, the City Council has established Policy No. 204-1 which encourages partnership with not-for-profit organizations to promote activities, facility rentals, and special events/programs on a year-round basis that provide valuable cultural, recreational, and civic benefits to residents, visitors, and businesses of San Clemente. The Policy requires a minimum of two fee waiver requests for the activity, facility rental, or special event within two years prior to formalizing the partnership; and WHEREAS, the Surf Club received two fee waivers in 2022 and 2023, therefore qualifying the organization for a partnership agreement.
NOW, THEREFORE, the City Council of the City of San Clemente does hereby resolve as follows:
Section 1. A Partnership Agreement (“Partnership”) is approved by and between the Surf Club and the City of San Clemente. Through this Partnership, the Surf Club is permitted to host its annual Polynesian Festival and Luau at the San Clemente Community Center, located at 100 N. Calle Seville, for one day per year. It is authorized to hold the activity with all fees waived that are associated with the facility rental portion of the permit, not to exceed $2,175 annually. Certain fees are not waived, including the compliance damage deposit and event application fee.
Section 2. The Surf Club is required to apply for a Special Event Permit (“SEP”) annually. The SEP process may impose further restrictions on the event as outlined in Chapter 12.34 of the San Clemente Municipal Code or as considered necessary for the safety and health of the public.
Section 3. The Partnership shall remain in effect for an initial term of three years with an option to extend for one additional one-year term. In approving this Partnership, the City Council reserves the right to recall the Agreement at any time, including the review of fees waived.
Section 4. The City Manager is authorized and directed to execute the Partnership in a form substantially similar to that presented to the City Council on May 21, 2024.
Section 5. The City Clerk shall certify the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this _____ day of ____________________, _______.
ATTEST:
___________________________ __________________________
City Clerk of the City of Mayor of the City of San
San Clemente, California Clemente, California
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 24-77 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, _________, by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. __________________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
___________________________
Elizabeth A. Mitchell, City Attorney
Resolution No. 24-77 Page 2
Attachment 1