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2nd Floor
San Clemente, California
www.san-clemente.org
AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE
Meeting Date: February 6, 2024 Agenda Item: 7G
Submitted By: Public Works
Subject:
..titl e
CONSIDERATION OF A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO PRESTIGE PAVING COMPANY, INC. FOR THE FY 2024 PAVEMENT PRESERVATION PROGRAM, CIP PROJECT NO. 24303, IN AN AMOUNT NOT TO EXCEED $144,956,
AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT, AND FINDING THE
PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ..body ACT
Fiscal Impact:
The estimated total project construction cost of $173,948 is within the approved budget amount of $250,000 from Account Number 001-416-45730-000-24303 will be used to fund the project.
Summary:
The FY 2024 Pavement Preservation Program, CIP Project No. 24303 includes asphalt pavement work and re-striping on parking lots. The pavement work will consist of cold mill and overlay asphalt concrete to rehabilitate pavement in City parking lots. The scope also includes removing and reinstalling concrete wheel stop and parking stall striping.
Before the City Council is the award of a construction contract to Prestige Paving Company, Inc. in an amount not to exceed $144,956, plus a 10% project contingency, for pavement improvements on two parking lots as shown on the location map (Attachment 2).
Background:
Staff prepared a bid package, notified local contractors and advertised the project for competitive bidding on the PlanetBids website and in the SC Times. Bids were opened on January 11, 2024 and the results are presented on the attached Bidder’s Listing (Attachment 3). Bids ranged from $144,956 to $240,815. There were no responsive and responsible bidders from businesses based in San Clemente. The lowest responsive and responsible bidder was Prestige Paving Company, Inc. of La Mirada, California with a total bid amount of $144,956.
Based on the low bid, the total estimated construction cost is $173,948, as summarized below:
Construction $144,956
Construction Design, Management &
Inspection (10%) $14,496
Project Contingency (10%) $14,496
Estimated Total Project Cost $173,948
1 Attachment 3
Meeting Date: February 6, 2024 Agenda Item: 7G
CITY OF SAN CLEMENTE
As required by City policy and state law, the Contractor will be required to provide performance and payment bonds simultaneously with execution of the construction contract (Attachment 4).
Project plans and specifications are on file in the City Clerk’s Office.
Council Options:
Adopt Resolution No. 24-15, awarding the FY 2024 paving contract to Prestige Paving Company, Inc., authorizing the City Manager to execute a construction contract an amount not to exceed $144,956, authorizing a 10% project contingency of $14,496, and finding the project categorically exempt from CEQA under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines.
Modify and adopt Resolution No. 24-15.
Continue the item with direction to provide additional information. Do not award the contract or construct the pavement repairs.
Environmental Review/Analysis
This project is categorically exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines because it consists of repair of existing public facilities involving no expansion of an existing use.
Recommended Actions:
Staff Recommendation ..recommendation
Adopt Resolution No. 24-15 which will:
1. Find the FY 2024 Pavement Preservation Program, CIP Project No. 24303 categorically exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines;
2. Award the FY 2024 Pavement Preservation Program, CIP Project No. 24303, contract to Prestige Paving Company, Inc.; and
3. Authorize the City Manager to execute a contract with Prestige Paving Company, Inc., in an amount not to exceed $144,956, plus a 10% project contingency of $14,496, in a form substantially similar to Contract No. C24-05 (Attachment 4) for the FY 2024 Pavement Preservation Program, CIP Project No. 24303...end
Attachment:
1. Resolution No. 24-15
2. Location Map
3. Summary of Bids
4. Contract No. C24-05
2 Meeting Date: February 6, 2024 Agenda Item: 7G
CITY OF SAN CLEMENTE
Notification:
All bidders.
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