Agenda packet — San Clemente City Council, June 4, 2024 (part 2 of 3)

TOTAL ESTIMATE
Funding Source(s)
Spring 2026
PSFU-5.10
Digester #2 has been on-line for over 14 years and debris in the tank caused plugging issues with the mixing pump and impacted the digester process. Digester #2 will need to be cleaned by a company that can properly remove the debris and process the sludge to be hauled off site. This funding will provide for structural or mechanical repairs that are needed based on the Digester No. 2 cleaning and analysis report provided by Project 21203 currently underway.

Project Estimate
268
City of San Clemente Capital Project
Project No. 21208
Lead Dept./Division
Supporting Division
Staff Contact
Senior Civil Engineer
(949) 361-6122
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 1,500,000 $ - $ 1,500,000
$ 1,500,000 $ - $ - $ - $ - $ - $ 1,500,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Sewer Deprec. Reserve $ 1,500,000 $ - $ 1,500,000
$ -
$ -
TOTAL FUNDING $ 1,500,000 $ - $ - $ - $ - $ - $ 1,500,000 Funding Source(s)
Fall 2025
PSFU-5.10
This is a joint project between the City and three private properties to regrade the bluff above Linda Lane Pump Station to improve slope stability and to protect the City's wastewater infrastructure. Construction is anticipated in late summer/fall of 2025 depending upon final design, permitting and execution of a construction agreement between the four property owners.

Project Estimate
Sewer
Marquita Slope Reconstruction (Linda Lane PS)
Preliminary Engineering
Construction

TOTAL ESTIMATE
Utilities/Sewer
Engineering
Shawn Ryan
269
City of San Clemente Maintenance Project
Project No. 21203
Lead Dept./Division Utilities
Supporting Division Public Works/Engineering
Staff Contact Shawn Ryan
Senior Civil Engineer
(949) 361-6122
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 200,000 $ 200,000
$ 200,000 $ - $ - $ - $ - $ - $ 200,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast Total
Sewer Deprec. Reserve $ 200,000 $ 200,000
$ -
$ -
TOTAL FUNDING $ 200,000 $ - $ - $ - $ - $ - $ 200,000
Funding Source(s)
Fall 2024
PSFU-5.10
Project Estimate
Digester #2 has been on-line for over 14 years and debris in the tank caused plugging issues with the mixing pump and impacted the digester process. Digester #2 will need to be cleaned by a company that can properly remove the debris and process the sludge to be hauled off site. This project also includes cleaning Sludge Holding Tank No. 1. At the completion of the cleaning a detailed report will be provided for recommendations to make any mechanical or structural repairs.

Sewer
Digester #2 Cleaning Residual Dispoal and Inspection
Preliminary Engineering
Construction

TOTAL ESTIMATE
270
City of San Clemente Maintenance Project
Project No. 32201
Lead Dept./Division Public Works/Engineering
Supporting Division
Staff Contact
Principal Civil Engineer
(949) 361-6140
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 100,000 $ 1,900,000 $ 2,000,000
$ 100,000 $ 1,900,000 $ - $ - $ - $ - $ 2,000,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Sewer Deprec. Reserve $ 100,000 $ 1,900,000 $ 2,000,000 $ -
$ -
TOTAL FUNDING $ 100,000 $ 1,900,000 $ - $ - $ - $ - $ 2,000,000 Sewer
Frontera Lift Station Slope Evaluation
Preliminary Engineering
Construction

TOTAL ESTIMATE
Utilities
Amir Ilkhanipour
Funding Source(s)
Spring 2026
PSFU-5.10
The west side of the slope supporting the Frontera lift station has been noted as having some movement. A feasibility study was completed and additional funding is being requested for design to protect the lift station from slope movement. The estimated total project cost provided by the feasability study is $2,000,000.

Project Estimate
271
City of San Clemente Maintenance Project
Project No. 28206
Lead Dept./Division
Supporting Division Public Works/Engineering
Staff Contact
Principal Civil Engineer
(949) 361-6140
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

TOTAL ESTIMATE
Utilities
Amir Ilkhanipour
Funding Source(s)
Summer 2025
PSFU-5.10
Sewer lines and manholes throughout the City will be lined on an as-needed basis to increase service life and to prevent sewer leaks. The locations are determined by the City's Utilities staff, using underground video of pipelines or inspection of manholes.

Project Estimate
272
City of San Clemente Maintenance Project
Project No. 24200
Lead Dept./Division
Supporting Division Public Works/Engineering
Staff Contact Amir Ilkhanipour
Principal Civil Engineer
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 275,000 $ 275,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 1,750,000 $ 275,000 $ 275,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 1,750,000 FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Sewer Deprec. Reserve $ 275,000 $ 275,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 1,750,000 $ -
$ -
TOTAL FUNDING $ 275,000 $ 275,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 1,750,000 Funding Source(s)
Spring 2026
PSFU-5.10
This project provides for corrective maintenance requirements related to the Water Reclamation Plant and collections systems assets. Funding will be utilized for maintenance and emergency work on pump station valves, motors, pumps and pipelines to improve the overall sewer system.

Project Estimate
Sewer
Sewer System Rehabilitation
Preliminary Engineering
Construction

TOTAL ESTIMATE
Utilities
(949) 361-6140
273
City of San Clemente Maintenance Project
Project No. 24204
Lead Dept./Division Public Works/Maintenance
Supporting Division
Staff Contact
Principal Civil Engineer
(949) 361-6140
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 300,000 $ 200,000 $ 500,000
$ 300,000 $ 200,000 $ - $ - $ - $ - $ 500,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Sewer Deprec. Reserve $ 300,000 $ 200,000 $ 500,000
$ -
$ -
TOTAL FUNDING $ 300,000 $ 200,000 $ - $ - $ - $ - $ 500,000 Sewer
State Park/Calafia Sewer Rehabilitation
Preliminary Engineering
Construction

TOTAL ESTIMATE
Amir Ilkhanipour
Funding Source(s)
Fall 2025
PSFU-5.10
A failure occurred in the sewer line in the State Park in 2022, a temporary repair was completed and one of the two sewer lines was taken out of service. This project will provide replacement of a portion of the pipe and restore the hydraulics within the system.

Project Estimate
274
Capital Improvement Program
Street
Street Master Plan
A section of the City’s General Plan, the Growth
Management Element, established policies and
standards for the street circulation system. Specific
standards were established to ensure that new
development did not degrade or impact the
circulation system. The City also established a
Regional Circulation Financing and Phasing Program
(RCFPP) to ensure that funds would be available to
make improvements when necessary to implement
the circulation standards.

Street Funds
The following funds account for street activities and
capital improvements:
• General Fund
• Gas Tax Fund
• Regional Circulation Financing and Phasing
Program (RCFPP) Fund
• Street Improvement Fund
• Reserve Fund
Street Improvements
The FY 2024-25 budget includes 13 capital
improvement projects for $4.2 million and 9
maintenance projects in the amount of $1.7 million.

The FY 2025-26 budget includes 12 capital
improvement projects for $5.9 million and 8
maintenance projects in the amount of $1.6 million.

Capital improvement projects are listed below:
• Alley /Parking Lot Pavement Rehabilitation
Program
• Arterial Street Improvement Program
• As-Needed Street Improvement Program,
Various Streets
• Califia Complete Streets
• Calle Pueblo Sidewalk Improvements
• Camino Capistrano Crosswalk Improvements
• ECR and Avenida Palizada to Presidio Class 3
Bike Improvements
• Local Street Improvement Program
• Mira Costa Pedestrian Island
• Signal Synchronization, Palizada, Talega,
Saluda, La Pata
• Street Rehabilitation Program
• Street Sign Replacement Program
• Traffic Signal Camera Replacement
• Traffic Signal Camera Upgrades
Maintenance and other projects are:
• As-Needed Pavement Repair Program
(Utilities)
• Major Street Maintenance Program
• Pavement Management System Update
• Pavement Preservation Program FY 2025
• Sewer System Replacement
• Sidewalk Repair & Improvements Program
• Street Improvement Design
• Traffic Calming Program
• Water System Replacement
Individual project sheets for both capital
improvement projects and maintenance projects are
on the following pages.

Funding Sources
Street capital projects are primarily funded through
multiple funding sources, including transfers from the
General Fund, Gas Tax funds, RCFPP Fund, grant
funding, and developer contributions.

The City does not anticipate a lack of funding in the
near future, but has determined the following
alternatives may be used to finance projects:
• Issuance of debt (bond, notes, or special
assessment districts)
• Other grant funding sources
• Increased contributions from other City funds
275
City of San Clemente Capital Project
Project No. TBD
Lead Dept./Division Public Works/Maintenance
Supporting Division
Staff Contact Shawn Ryan
Senior Civil Engineer
(949) 361-6122
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 100,000 $ 100,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 1,000,000 $ 100,000 $ 100,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 1,000,000 FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Street Improvement Fund $ 100,000 $ 100,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 1,000,000 $ -
$ -
TOTAL FUNDING $ 100,000 $ 100,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 1,000,000 Streets
Alley / Parking Lot Rehabilitation Program
Preliminary Engineering
Construction

TOTAL ESTIMATE
Funding Source(s)
Spring 2026
M-1.01
This project consists of grinding, reconstructing deteriorated pavement areas, replacing failed curb and gutter, curb ramps, alley gutters, City owned parking lots and overlaying the existing pavement. This project is part of a multi-year program to rehabilitate the City's public alleys and parking lots.

Project Estimate
276
City of San Clemente Capital Project
Arterial Street Improvement Program Project No. TBD
Lead Dept./Division Public Works/Engineering
Supporting Division
Staff Contact Shawn Ryan
Senior Civil Engineer
(949) 361-6122
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 750,000 $ 750,000 $ 750,000 $ 750,000 $ 750,000 $ 750,000 $ 4,500,000 $ 750,000 $ 750,000 $ 750,000 $ 750,000 $ 750,000 $ 750,000 $ 4,500,000 FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Gas Tax Fund $ 750,000 $ 750,000 $ 750,000 $ 750,000 $ 750,000 $ 750,000 $ 4,500,000 $ -
$ -
TOTAL FUNDING $ 750,000 $ 750,000 $ 750,000 $ 750,000 $ 750,000 $ 750,000 $ 4,500,000 Streets
Preliminary Engineering
Construction

TOTAL ESTIMATE
Funding Source(s)
Spring 2025
M-1.01
This project consists of rehabilitating several arterials as a cost saving measure to extend the life of the existing pavement areas. The project will reconstruct deteriorated pavement areas, crack seal and overlay, and slurry seal the existing pavement, as needed.

Project Estimate
277
City of San Clemente Capital Project
As-Needed Street Improvement Program, Various Streets Project No. TBD Lead Dept./Division Public Works/Engineering
Supporting Division
Staff Contact Shawn Ryan
Senior Civil Engineer
(949) 361-6122
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 200,000 $ 700,000 $ 700,000 $ 700,000 $ 700,000 $ 700,000 $ 3,700,000 $ 200,000 $ 700,000 $ 700,000 $ 700,000 $ 700,000 $ 700,000 $ 3,700,000 FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Gas Tax Fund $ 200,000 $ 700,000 $ 700,000 $ 700,000 $ 700,000 $ 700,000 $ 3,700,000 $ -
$ -
TOTAL FUNDING $ 200,000 $ 700,000 $ 700,000 $ 700,000 $ 700,000 $ 700,000 $ 3,700,000 Streets
Preliminary Engineering
Construction

TOTAL ESTIMATE
Funding Source(s)
Spring 2025
M-1.01
This project will address as-needed pavement structural repairs in an expeditious manner for all items associated with pavement repairs throughout the City.

Project Estimate
278
City of San Clemente Capital Project
Project No. TBD
Lead Dept./Division Public Works / Engineering
Supporting Division
Staff Contact Zak Ponsen
Assistant City Engineer
(949) 361-6135
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ 150,000 $ 150,000
$ 1,000,000 $ 1,000,000
$ 150,000 $ 1,000,000 $ - $ - $ - $ - $ 1,150,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Gas Tax RMRA Fund $ 24,000 $ 158,000 $ 182,000
OC Complete Streets Grant $ 126,000 $ 842,000 $ 968,000 $ -
TOTAL FUNDING $ 150,000 $ 1,000,000 $ - $ - $ - $ - $ 1,150,000 Streets
Calafia Complete Streets
Preliminary Engineering
Construction

TOTAL ESTIMATE
Funding Source(s)
Spring 2026
M-3.02
Design and construction of new bicycles and sidewalk improvements along Avenida Calafia from Ave. Del Presidente to the California State Parks parking lot. City Council authorization of grant submittals for this project was in 2023. This project is dependent upon the awarded grant funding from the Orange County Complete Streets Program for up to $968,000 with a City contribution of $132,000 in matching funds.

Project Estimate
279
City of San Clemente Capital Project
Project No. TBD
Lead Dept./Division Public Works/Engineering
Supporting Division
Staff Contact
Senior Civil Engineer
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ 100,000 $ 100,000
$ 450,000 $ 450,000
$ 100,000 $ 450,000 $ - $ - $ - $ - $ 550,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Gas Tax RMRA $ 100,000 $ 450,000 $ 550,000
$ -
$ -
TOTAL FUNDING $ 100,000 $ 450,000 $ - $ - $ - $ - $ 550,000 Streets
Calle Pueblo Sidewalk Improvements
Preliminary Engineering
Construction

TOTAL ESTIMATE
Shawn Ryan
949-361-6122
Funding Source(s)
Spring 2026
M-2.26, M-2.52
Calle Pueblo, between Avenida Presidio and Calle Miguel has a low point near the middle of the block creating nuisance water issues for residents. This project proposes to remove and replace a section of curb gutter and sidewalk where a new flow-line will be built to provide positive drainage to the existing inlet located at the corner of Calle Pueblo and Calle Miguel.

Project Estimate
280
City of San Clemente Capital Project
Project No. TBD
Lead Dept./Division Public Works / Engineering
Supporting Division
Staff Contact Zak Ponsen
Assistant City Engineer
(949) 361-6135
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ 100,000 $ 100,000
$ -
$ 100,000 $ - $ - $ - $ - $ - $ 100,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Gas Tax RMRA Fund $ 100,000 $ 100,000
$ -
$ -
TOTAL FUNDING $ 100,000 $ - $ - $ - $ - $ - $ 100,000
Funding Source(s)
Spring 2026
M-1.01, M-2.13, M-2.51
Design and construction improvements for addition of new crosswalk on Camino Capistrano at the intersection with Via Breve. This was approved by City Council in 2023.

Project Estimate
Streets
Camino Capistrano Crosswalk Improvements
Preliminary Engineering
Construction

TOTAL ESTIMATE
281
City of San Clemente Capital Project
ECR and Avenida Palizada to Presidio Class 3 Bike Improvements Project No. TBD Lead Dept./Division Public Works / Engineering
Supporting Division
Staff Contact Zak Ponsen
Assistant City Engineer
(949) 361-6135
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ 100,000 $ 100,000
$ -
$ - $ 100,000 $ - $ - $ - $ - $ 100,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Gas Tax RMRA Fund $ 100,000 $ 100,000
$ -
$ -
TOTAL FUNDING $ - $ 100,000 $ - $ - $ - $ - $ 100,000
Streets
Preliminary Engineering
Construction

TOTAL ESTIMATE
Funding Source(s)
Spring 2026
M-2.13, M-2.26
Design and construction of new Class 3 shared bike lane improvements on El Camino Real from Ave. Pico to Calle Del Comercio. Design and construction of new Class 3 shared bike lane improvements from the east terminus of Ave.

Palizada through Ave. Caballeros, El Oriente, Calle Empalme, Calle Miguel to Ave. Presidio. These projects are in conformance with projects identified per the City's adopted Bicycle and Pedestrian Master Plan. The Ave. Palizada to Ave. Presidio route serves as an alternative bicycle route versus using Ave. Pico.

Project Estimate
282
City of San Clemente Capital Project
Local Street Improvement Program Project No. TBD
Lead Dept./Division Public Works/Engineering
Supporting Division
Staff Contact Shawn Ryan
Senior Civil Engineer
(949) 361-6122
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

TOTAL ESTIMATE
Funding Source(s)
Spring 2026
M-1.01
This project consists of rehabilitating citywide local streets as a cost saving measure to extend the life of the existing pavement areas. The project will rehabilitate deteriorated pavement areas, crack seal and overlay, and slurry seal the existing pavement as needed.

Project Estimate
283
City of San Clemente Capital Project
Project No. TBD
Lead Dept./Division Public Works / Engineering
Supporting Division
Staff Contact Zak Ponsen
Assistant City Engineer
(949) 361-6135
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ 150,000 $ 150,000
$ -
$ 150,000 $ - $ - $ - $ - $ - $ 150,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Gas Tax RMRA Fund $ 150,000 $ 150,000
$ -
$ -
TOTAL FUNDING $ 150,000 $ - $ - $ - $ - $ - $ 150,000
Funding Source(s)
Spring 2025
M-2.50
Design and construction for new pedestrian island on Mira Costa at the Mira Costa Public Park.

Project Estimate
Streets
Mira Costa Pedestrian Island
Preliminary Engineering
Construction

TOTAL ESTIMATE
284
City of San Clemente Capital Project
Project No. TBD
Lead Dept./Division Public Works/Maintenance
Supporting Division
Staff Contact Zak Ponsen
Assistant City Engineer
(949) 361-6135
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ 275,000 $ 400,000 $ 675,000
$ -
$ 275,000 $ 400,000 $ - $ - $ - $ - $ 675,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Street Improvement Fund $ 275,000 $ 400,000 $ 675,000
$ -
$ -
TOTAL FUNDING $ 275,000 $ 400,000 $ - $ - $ - $ - $ 675,000 Streets
Signal Synchronization, Palizada, Talega, Saluda, La Pata Preliminary Engineering
Construction

TOTAL ESTIMATE
Funding Source(s)
Spring 2026
M-1.19
Traffic signal synchronization and improvements for the Palizada corridor with El Camino Real, Avenida Talega, Calle Saluda and Avenida La Pata.

Project Estimate
285
City of San Clemente Capital Project
Project No. TBD
Lead Dept./Division Public Works/Maintenance
Supporting Division
Staff Contact Shawn Ryan
Senior Civil Engineer
(949) 361-6122
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 1,300,000 $ 1,300,000 $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 8,600,000 $ 1,300,000 $ 1,300,000 $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 8,600,000 FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Street Improvement Fund $ 1,300,000 $ 1,300,000 $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 8,600,000 $ -
$ -
TOTAL FUNDING $ 1,300,000 $ 1,300,000 $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 8,600,000 Funding Source(s)
Spring 2026
M-1.01, M-3.02
The project consist of rehabilitating various streets that are in need of rehabiltation. Deteriorated and deficient curb, gutter, curb ramps, sidewalks and failed pavement areas will be rehabilitated as needed. Ashpalt rehabilitation will inlcude slurry seal or grind and overlay as to be determined by existing conditions on each street.

Project Estimate
Streets
Street Rehabilitation Program
Preliminary Engineering
Construction

TOTAL ESTIMATE
286
City of San Clemente Capital Project
Street Sign Replacement Program Project No. 21306
Lead Dept./Division Public Works/Engineering
Supporting Division
Staff Contact Randy Little
Maintenance Manager
(949) 361-8255
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 300,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 300,000 FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Gas tax Fund $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 300,000 $ -
$ -
TOTAL FUNDING $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 300,000 Streets
Preliminary Engineering
Construction

TOTAL ESTIMATE
Funding Source(s)
Spring 2026
M-1.18, M-1.33, M-2.11
The City of San Clemente is repsonsibile to maintain all roadway signs within the City boundaries on public streets at a minimum level of retroreflectivity that is mandated by the Federal Highway Administration. The City has completed a Citywide sign inventory and proposes a 10-year replacement program to comply with Federal and State law.

Project Estimate
287
City of San Clemente Capital Project
Project No. TBD
Lead Dept./Division Public Works/Maintenance
Supporting Division
Staff Contact Randy Little
Maintenance Manager
(949) 361-8255
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 900,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 900,000 FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Gas Tax RMRA Fund $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 900,000 $ -
$ -
TOTAL FUNDING $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 900,000 Funding Source(s)
Spring 2026
M-1.01
This project is to replace traffic signal cameras as needed.

Project Estimate
Streets
Traffic Signal Camera Replacement
Preliminary Engineering
Construction

TOTAL ESTIMATE
288
City of San Clemente Capital Project
Project No. TBD
Lead Dept./Division Public Works/Maintenance
Supporting Division
Staff Contact Zak Ponsen
Assistant City Engineer
(949) 361-6135
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 900,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 900,000 FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Reserve Fund $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 900,000 $ -
$ -
TOTAL FUNDING $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 900,000 Streets
Traffic Signal Camera Upgrades
Preliminary Engineering
Construction

TOTAL ESTIMATE
Funding Source(s)
Spring 2026
M-1.01
Contractor to pull Cat 6 cable from current camera locations to existing traffic signal cabinets. Contractor to set up new cameras following manufacturers recommendations. Ave Presidio-Ave Pico/ 4 cameras. Ave Pico-Triton Way/ 3 cameras. Ave Pico-High School entrance/2 cameras.

Project Estimate
289
City of San Clemente Maintenance Project
Project No. TBD
Lead Dept./Division Public Works/Engineering
Supporting Division
Staff Contact Shawn Ryan
Senior Civil Engineer
(949) 361-6122
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 300,000 $ 300,000 $ 350,000 $ 350,000 $ 400,000 $ 400,000 $ 2,100,000 $ 300,000 $ 300,000 $ 350,000 $ 350,000 $ 400,000 $ 400,000 $ 2,100,000 FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Street Improvement Fund $ 300,000 $ 300,000 $ 350,000 $ 350,000 $ 400,000 $ 400,000 $ 2,100,000 $ -
$ -
TOTAL FUNDING $ 300,000 $ 300,000 $ 350,000 $ 350,000 $ 400,000 $ 400,000 $ 2,100,000 Funding Source(s)
Spring 2025
M-1.01
This project will address as-needed pavement structural repairs in an expeditious manner for all items associated with water main breaks, emergency sewer main repairs and repairing temporary utility patches throughout the City.

Project Estimate
Streets
As-Needed Pavement Repair Program (Utilities)
Preliminary Engineering
Construction

TOTAL ESTIMATE
290
City of San Clemente Maintenance Project
Project No. TBD
Lead Dept./Division Public Works/Maintenance
Supporting Division
Staff Contact Shawn Ryan
Senior Civil Engineer
(949) 361-6122
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 550,000 $ 550,000 $ 550,000 $ 550,000 $ 550,000 $ 550,000 $ 3,300,000 $ 550,000 $ 550,000 $ 550,000 $ 550,000 $ 550,000 $ 550,000 $ 3,300,000 FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
General Fund $ 480,000 $ 480,000 $ 470,000 $ 470,000 $ 470,000 $ 470,000 $ 2,840,000 Water Deprec. Fund $ 35,000 $ 35,000 $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ 230,000 Sewer Deprec. Fund $ 35,000 $ 35,000 $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ 230,000 TOTAL FUNDING $ 550,000 $ 550,000 $ 550,000 $ 550,000 $ 550,000 $ 550,000 $ 3,300,000 Funding Source(s)
Fall 2026
M-1.01
This FY 2025 project will rehabilitate various local streets. Streets to be completed will be per the new Pavement Management System reports and will be documented to City Council at the time of contract award.

Project Estimate
Streets
Major Street Maintenance Program
Preliminary Engineering
Construction

TOTAL ESTIMATE
291
City of San Clemente Maintenance Project
Project No. 37301
Lead Dept./Division Public Works/Engineering
Supporting Division
Staff Contact Shawn Ryan
Senior Civil Engineer
(949) 361-6122
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ 125,000 $ 150,000 $ 150,000 $ 425,000
$ -
$ 125,000 $ - $ 150,000 $ - $ 150,000 $ - $ 425,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Street Improvement Fund $ 125,000 $ 150,000 $ 150,000 $ 425,000 $ -
$ -
TOTAL FUNDING $ 125,000 $ - $ 150,000 $ - $ 150,000 $ - $ 425,000 Funding Source(s)
Spring 2025
M-1.01
This project is to fund the Pavement Management System analysis and reporting which is required every two years in order to maintain eligibility for Orange County Measure M funding. This project was originally approved by City Council in September 2020 for purchasing the City's pavement management system software and provide on-going pavement system anaylsis with reporting.

Project Estimate
Streets
Pavement Management System Update
Preliminary Engineering
Construction

TOTAL ESTIMATE
292
City of San Clemente Maintenance Project
Project No. TBD
Lead Dept./Division Public Works/Engineering
Supporting Division
Staff Contact Shawn Ryan
Senior Civil Engineer
(949) 361-6122
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None.

Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Forecast
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,500,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,500,000 FY 2024-25
Budget
FY 2025-26
Forecast
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
General Fund $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,500,000 $ -
$ -
TOTAL FUNDING $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,500,000 Funding Source(s)
Spring 2026
M-1.01
The City annually budgets to use various preservation methods such as fog seal, slurry seal or other methods on City streets identified with the highest need, as determined by staff. The annual Pavement Preservation Program extends the life of the existing City streets and delays the need for rehabilitation or reconstruction.

Project Estimate
Streets
Pavement Preservation Program FY 2025
Preliminary Engineering
Construction

TOTAL ESTIMATE
293
City of San Clemente Maintenance Project
Project No. 24201
Lead Dept./Division Public Works/Maintenance
Supporting Division
Staff Contact Shawn Ryan
Senior Civil Engineer
(949) 361-6122
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 100,000 $ 100,000 $ 120,000 $ 120,000 $ 120,000 $ 120,000 $ 680,000 $ 100,000 $ 100,000 $ 120,000 $ 120,000 $ 120,000 $ 120,000 $ 680,000 FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Sewer Deprec. Reserve $ 100,000 $ 100,000 $ 120,000 $ 120,000 $ 120,000 $ 120,000 $ 680,000 $ -
$ -
TOTAL FUNDING $ 100,000 $ 100,000 $ 120,000 $ 120,000 $ 120,000 $ 120,000 $ 680,000 Streets
Sewer System Replacement
Preliminary Engineering
Construction

TOTAL ESTIMATE
Funding Source(s)
Spring 2026
PSFU-5.10
During pavement projects, sewer lines and manholes will be rehabilitated in conjunction with the Street Improvement Program. City Utility staff will determine the locations through the use of video inspection prior to the design of street replacement overlay. Coordinating sewer replacement prior to street paving will minimize the need for sewer related construction in a recently paved street.

Project Estimate
294
City of San Clemente Maintenance Project
Project No. TBD
Lead Dept./Division Public Works/Engineering
Supporting Division
Staff Contact Shawn Ryan
Senior Civil Engineer
(949) 361-6122
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 900,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 900,000 FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
General Fund $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 900,000 $ -
$ -
TOTAL FUNDING $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 900,000 Funding Source(s)
Fall of 2026
M-2.51, M-2.52
The Sidewalk Repair Program was established to repair deficient sidewalks and remove trip hazards throughout the City. The locations of deficient sidewalks to be repaired and/or replaced are prioritized according to the extent of the vertical displacements.

Project Estimate
Streets
Sidewalk Repair & Improvements Program
Preliminary Engineering
Construction

TOTAL ESTIMATE
295
City of San Clemente Maintenance Project
Project No. 24300
Lead Dept./Division Public Works/Engineering
Supporting Division
Staff Contact Shawn Ryan
Senior Civil Engineer
(949) 361-6122
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 450,000 $ -
$ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 450,000 FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Street Improvement Fund $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 450,000 $ -
$ -
TOTAL FUNDING $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 450,000 Funding Source(s)
Spring 2026
M-1.18, M-1.20, M-3.02
This project will utilize as-needed funds to design street improvements scheduled for construction in the following fiscal year, or to apply for grants for projects that are not yet budgeted. This funding is only used as-needed.

Project Estimate
Streets
Street Improvement Design
Preliminary Engineering
Construction

TOTAL ESTIMATE
296
City of San Clemente Maintenance Project
Project No. TBD
Lead Dept./Division Public Works/Maintenance
Supporting Division
Staff Contact Zachary Ponsen
Assistant City Engineer
(949) 361-6135
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None.

Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 80,000 $ 80,000 $ 80,000 $ 80,000 $ 80,000 $ 80,000 $ 480,000 $ 80,000 $ 80,000 $ 80,000 $ 80,000 $ 80,000 $ 80,000 $ 480,000 FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Air Quality Fund $ 80,000 $ 80,000 $ 80,000 $ 80,000 $ 80,000 $ 80,000 $ 480,000 $ -
$ -
TOTAL FUNDING $ 80,000 $ 80,000 $ 80,000 $ 80,000 $ 80,000 $ 80,000 $ 480,000 Funding Source(s)
Spring of 2025
M-1.19
The Traffic Calming Program enhances safety on the streets and reduces the negative effects of motor vehicles while maintaining acceptable traffic flow. Traffic Calming measures include purchasing new equipment and installation of physical traffic improvements on City streets.

Project Estimate
Streets
Traffic Calming Program FY 2025
Preliminary Engineering
Construction

TOTAL ESTIMATE
297
City of San Clemente Maintenance Project
Project No. 24400
Lead Dept./Division Public Works/Engineering
Supporting Division
Staff Contact Shawn Ryan
Senior Civil Engineer
(949) 361-6122
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 100,000 $ 100,000 $ 120,000 $ 120,000 $ 120,000 $ 120,000 $ 680,000 $ 100,000 $ 100,000 $ 120,000 $ 120,000 $ 120,000 $ 120,000 $ 680,000 FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Water Deprec. Reserve $ 100,000 $ 100,000 $ 120,000 $ 120,000 $ 120,000 $ 120,000 $ 680,000 $ -
$ -
TOTAL FUNDING $ 100,000 $ 100,000 $ 120,000 $ 120,000 $ 120,000 $ 120,000 $ 680,000 Streets
Water System Replacement
Preliminary Engineering
Construction

TOTAL ESTIMATE
Funding Source(s)
Spring 2026
PSFU-5.05
During pavement projects, existing water distribution system valves, services, main lines, pumps and electrical equipment will be replaced as part of annual maintenance or on as-needed basis. Coordinating water replacement prior to street paving will minimize the need for water related construction in a recently paved street.

Project Estimate
298
Capital Improvement Program Water
Water Master Plan
The City’s Water master plan was originally
developed in 1982, and updated in 1994, 1999,
2001 and 2006. The master plan provides the
following:
• Review of existing facilities and
conditions
• Review of service delivery methods and
capacity of the coordinated efforts of
the regional water supply system from
Municipal Water District of Orange
County and Metropolitan Water District
• Determination of the existing and
ultimate water systems capacity
• Determination of the cost of future
facilities and improvements to existing
facilities
• Operational deficiencies in the water
distribution system
• Funding sources available for
improvements to existing facilities and
construction of new facilities
The master plan is essential to the City because
most of the City’s water supply is purchased
from Municipal Water District of Orange County
and imported through the Joint Transmission
Main and Water Importation Pipeline. The
City’s water needs are supplemented by ground
water pumped from 2 City owned wells.

Additionally, in 2006 the City completed a
Water Asset Management Study that projects
capital costs and funding needs over the next
20 years. The purpose of the study was to
determine required funding for long term
replacement and rehabilitation of the water
infrastructure.

Major components of the Water system
include:
• Reservoirs
• Water Distribution Lines
• Pump Stations
• Pressure Reducing Stations
Water Fund
The following enterprise funds account for
water activities and capital improvements:
• Water Operating Fund
• Water Depreciation Reserve Fund
• Water Acreage Fee Reserve Fund
• Water Other Agency Reserve Fund
Water Improvements
The FY 2024-25 budget includes 6 capital
improvement projects for a total of $5.3 million
and 7 maintenance projects in the amount of
$5.3 million. The FY 2025-26 budget includes 4
capital improvement projects for a total of $3.9
million and 5 maintenance projects in the
amount of $1.6 million.

Capital improvement projects follow:
• AC Pipe Replacement Northwest 308
Zone
• Calle Real Pump Station Rehabilitation
• Calle Vallarta Pressure Reducing Station
• City Wide Copper Service Replacements
• Costero Risco Pressure Reducing Station
Rehabilitation
• El Levante Pressure Reducing Station
Rehabilitation
• Recycled Water Expansion Phase II
• Reservoir No. 5A Replacement
• Well Water Quality System
Improvement
Maintenance and other projects are:
• Dead End Water System Improvements
• JRWSS Agency Projects
• Meter Replacements
• Pico Booster Pump Station Pump
Replacement
• Valve Replacement Program
• Water Distribution Insert Valve Program
• Water System Air-Vac Replacement
Program
• Water System Rehabilitation
299
Capital Improvement Program Water
Individual project sheets for both capital
improvement projects and maintenance
projects are on the following pages.

Funding Sources
Funding for these improvements will be from
the Water Fund Depreciation Reserve, the
Water Acreage Fee Reserve, and the Water
Other Agency Reserve. The Water Depreciation
Reserve consists of funds set aside from the
Water Operating Fund to pay for replacement
equipment, or to rebuild existing water system
infrastructure. The Water Other Agency Fund is
used to set aside funds for repair and
replacement of Joint Regional Water Supply
System (JRWSS) assets. The Water Acreage Fee
Reserve is supported by fees assessed on all
parcels of land that are developed and
connected to the water system. This assures
that development driven infrastructure
improvements are fully funded by the
developers.

The City does not anticipate a lack of funding in
the near future, but has determined the
following alternatives may be used to finance
projects:
• Additional issuance of debt (bond,
notes, advances from other funds)
• Rate increases
• Additional acreage development fees
• Other grant funding sources
• Funding from an alternative City fund
• Reallocation of funds from existing
projects
300
City of San Clemente Capital Project
Project No. 13409
Lead Dept./Division Public Works/Engineering
Supporting Division
Staff Contact Shawn Ryan
Senior Civil Engineer
(949) 361-6122
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 2,000,000 $ 2,000,000
$ - $ 2,000,000 $ - $ - $ - $ - $ 2,000,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Water Deprec. Reserve $ 2,000,000 $ 2,000,000
$ -
$ -
TOTAL FUNDING $ - $ 2,000,000 $ - $ - $ - $ - $ 2,000,000 Water
AC Pipe Replacement Northwest 308 Zone
Preliminary Engineering
Construction

TOTAL ESTIMATE
Funding Source(s)
Spring 2026
PSFU-5.05
AC water lines inland from North El Camino Real along Camino San Clemente are at the end of their useful life and are in need of replacement. The project is currently being designed with construction anticipated in fall of 2025.

Project Estimate
301
City of San Clemente Capital Project
Project No. 19516
Lead Dept./Division Public Works/Engineering
Supporting Division Utilities
Staff Contact Amir Ilkhanipour
Principal Civil Engineer
(949) 361-6140
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 300,000 $ 300,000
$ 300,000 $ - $ - $ - $ - $ - $ 300,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Water Deprec. Reserve $ 300,000 $ 300,000
$ -
$ -
TOTAL FUNDING $ 300,000 $ - $ - $ - $ - $ - $ 300,000
Funding Source(s)
Spring 2025
PSFU-5.05
Calle Real Pump Station has met its useful life and is in need of replacement and upgrades. The upgraded pump station and system will also provide redundancy for improved reliability in the event of an unplanned outage to Reservoir 6 and 10 service zones. To supplement the existing budget based on new cost estimate, additional funding of $300,000 is budgeted 2025.

Project Estimate
Water
Calle Real Pump Station Rehabilitation
Preliminary Engineering
Construction

TOTAL ESTIMATE
302
City of San Clemente Capital Project
Project No. TBD
Lead Dept./Division Public Works/Maintenance
Supporting Division
Staff Contact Amir Ilkhanipour
Principal Civil Engineer
(949) 361-6140
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 350,000 $ 350,000
$ - $ 350,000 $ - $ - $ - $ - $ 350,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Water Deprec. Reserve $ 350,000 $ 350,000
$ -
$ -
TOTAL FUNDING $ - $ 350,000 $ - $ - $ - $ - $ 350,000
Water
Calle Vallarta Pressure Reducing Station
Preliminary Engineering
Construction

TOTAL ESTIMATE
Funding Source(s)
Spring 2026
PSFU-5.05
The Calle Vallarta Pressure Reducing Station Vault has deteriorated and is near the end of its useful life. Critical components of the system have become obsolete making repairs difficult to complete. Design and construction are scheduled for FY 2025.

Project Estimate
303
City of San Clemente Capital Project
Project No. TBD
Lead Dept./Division Utilities
Supporting Division Public Works/Engineering
Staff Contact Amir Ilkhanipour
Principal Civil Engineer
(949) 361-6140
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 500,000 $ 500,000
$ - $ 500,000 $ - $ - $ - $ - $ 500,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Water Deprec. Reserve $ 500,000 $ 500,000
$ -
$ -
TOTAL FUNDING $ - $ 500,000 $ - $ - $ - $ - $ 500,000
Water
City Wide Copper Service Replacements
Preliminary Engineering
Construction

TOTAL ESTIMATE
Funding Source(s)
Spring 2026
PSFU-5.05
To replace inadequate 2” copper main in various locations of the 295 Zone. The existing copper lines have served their purpose and are now degrading due to their lifespan and improvements will maintain adequate fire flow in the future.

Project Estimate
304
City of San Clemente Capital Project
Project No. 11404
Lead Dept./Division Public Works/Maintenance
Supporting Division
Staff Contact Amir Ilkhanipour
Principal Civil Engineer
(949) 361-6140
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 600,000 $ 600,000
$ 600,000 $ - $ - $ - $ - $ - $ 600,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Water Deprec. Reserve $ 600,000 $ 600,000
$ -
$ -
TOTAL FUNDING $ 600,000 $ - $ - $ - $ - $ - $ 600,000
Water
Costero Risco Pressure Reducing Station Rehabilitation
Preliminary Engineering
Construction

TOTAL ESTIMATE
Funding Source(s)
Spring 2025
PSFU-5.05
The Costero Risco Pressure Reducing Station Vault is failing and is in need of replacement. The vault has been experiencing excessive amounts of pore pressures from the slope above. The project installs a new concrete vault in the same location with improved subsurface drainage as well as constructing shoring behind the vault.

Project Estimate
305
City of San Clemente Capital Project
Project No. TBD
Lead Dept./Division Public Works/Maintenance
Supporting Division
Staff Contact Amir Ilkhanipour
Principal Civil Engineer
(949) 361-6140
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 350,000 $ 350,000
$ 350,000 $ - $ - $ - $ - $ - $ 350,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Water Deprec. Reserve $ 350,000 $ 350,000
$ -
$ -
TOTAL FUNDING $ 350,000 $ - $ - $ - $ - $ - $ 350,000
Funding Source(s)
Spring 2025
PSFU-5.05
The El Levante Pressure Reducing Station Vault has deteriorated and is near the end of its useful life. Critical components of the system have become obsolete making repairs difficult to complete. Design and construction are scheduled for FY 2025.

Project Estimate
Water
El Levante Pressure Reducing Station Rehabilitation
Preliminary Engineering
Construction

TOTAL ESTIMATE
306
City of San Clemente Capital Project
Project No. 17405
Lead Dept./Division Public Works/Engineering
Supporting Division Utilities
Staff Contact David Rebensdorf
Public Works Director/City Engineer
(949) 361-6130
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ 200,000 $ 200,000
$ 1,000,000 $ 1,000,000 $ 1,000,000 $ 3,000,000
$ 200,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ - $ - $ 3,200,000 FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Water Acreage $ 200,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 3,200,000 $ -
$ -
TOTAL FUNDING $ 200,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ - $ - $ 3,200,000 Water
Recycled Water Expansion Phase II
Preliminary Engineering
Construction

TOTAL ESTIMATE
Funding Source(s)
Spring 2026
PSFU-5.05, PSFU-5.09
Additional funding for consulting services is required to complete the ongoing Recycled Water Master Plan Expansion to explore further expansions to Forster Ranch, Rancho San Clemente and Presidential Heights. Upon identifying these projects, construction will follow with the budgeted funding.

Project Estimate
307
City of San Clemente Capital Project
Project No. 13412
Lead Dept./Division Public Works / Engineering
Supporting Division Utilities
Staff Contact Amir Ilkhanipour
Principal Civil Engineer
(949) 361-6140
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 3,500,000 $ 3,500,000
$ 3,500,000 $ - $ - $ - $ - $ - $ 3,500,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Water Deprec. Reserve $ 3,500,000 $ 3,500,000
$ -
$ -
TOTAL FUNDING $ 3,500,000 $ - $ - $ - $ - $ - $ 3,500,000 Funding Source(s)
Spring 2025
PSFU-5.05
Reservoir No. 5A is nearing the end of its useful life and is in need of replacement. The replacement of the reservoir is planned for an above ground steel facility. Reservoir 5A will be utilized for operational storage during construction and will be removed on completion of the project. Design is currently underway with construction anticipated in FY 2025.

Project Estimate
Water
Reservoir No. 5A Replacement
Preliminary Engineering
Construction

TOTAL ESTIMATE
308
City of San Clemente Capital Project
Project No. 14460
Lead Dept./Division Public Works/Engineering
Supporting Division Utilities
Staff Contact Amir Ilkhanipour
Principal Civil Engineer
(949) 361-6140
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 350,000 $ 350,000
$ 350,000 $ - $ - $ - $ - $ - $ 350,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Water Deprec. Reserve $ 350,000 $ 350,000
$ -
$ -
TOTAL FUNDING $ 350,000 $ - $ - $ - $ - $ - $ 350,000
Funding Source(s)
Spring 2025
PSFU-5.05
Treated well water from Wells 6 and 8 was reconfigured to discharge directly to Reservoir 1, to meet regulatory requirements. Staff has since needed to manually operate the Mendocino Turnout in order to turnover and maintain the water quality in Reservoir 1. This project identifies and adresses water quality improvements in the Coastal Zone service area.

Project Estimate
Water
Well Water Quality System Improvement
Preliminary Engineering
Construction

TOTAL ESTIMATE
309
City of San Clemente Maintenance Project
Project No. 22404
Lead Dept./Division Public Works/Engineering
Supporting Division Utilities
Staff Contact Amir Ilkhanipour
Principal Civil Engineer
(949) 361-6140
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 50,000 $ 50,000
$ 50,000 $ - $ - $ - $ - $ - $ 50,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Water Deprec. Reserve $ 50,000 $ 50,000
$ -
$ -
TOTAL FUNDING $ 50,000 $ - $ - $ - $ - $ - $ 50,000
Funding Source(s)
Spring 2025
PSFU-5.05
There are several locations throughout the City’s potable water distribution system where the water mains “dead-end” not allowing this water to cycle through the water distribution system. By installing a fire hydrant or blow off at the dead-ends, operators will be able to flush the water out of the system. This will allow the Utilities Department to more effectively maintain the water quality throughout the potable water distribution system.

Project Estimate
Water
Dead End Water System Improvements
Preliminary Engineering
Construction

TOTAL ESTIMATE
310
City of San Clemente Maintenance Project
Project No. 27402
Lead Dept./Division Utilities
Supporting Division Public Works/Engineering
Staff Contact
Utilities Director
(949) 361-6130
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 4,363,250 $ 1,000,000 $ 2,000,000 $ 2,500,000 $ 2,000,000 $ 2,000,000 $ 13,863,250 $ 4,363,250 $ 1,000,000 $ 2,000,000 $ 2,500,000 $ 2,000,000 $ 2,000,000 $ 13,863,250 FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Water Other Agency $ 4,363,250 $ 1,000,000 $ 2,000,000 $ 2,500,000 $ 2,000,000 $ 2,000,000 $ 13,863,250 $ -
$ -
TOTAL FUNDING $ 4,363,250 $ 1,000,000 $ 2,000,000 $ 2,500,000 $ 2,000,000 $ 2,000,000 $ 13,863,250 Funding Source(s)
Spring of 2026
PSFU-5.05
Project Estimate
The City, along with other member agencies of the Joint Regional Water Supply System (JRWSS), are funding capital projects for shared assets as required in the operating Agreements for the potable water importation pipelines known as the Joint and Local Transmission Mains along with two regional reservoirs. Major projects include the replacement of a two section of the system near Vista Calle Torito and Camino del Avion.

Water
JRWSS Agency Projects
Preliminary Engineering
Construction

TOTAL ESTIMATE
David Rebensdorf
311
City of San Clemente Maintenance Project
Project No. 23401
Lead Dept./Division Utilities/Water
Supporting Division Public Works/Engineering
Staff Contact Mark Iverson
Chief Operator - Water
(949) 361-6155
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: Will result in reduction
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 120,000 $ 120,000 $ 150,000 $ 150,000 $ 175,000 $ 175,000 $ 890,000 $ 120,000 $ 120,000 $ 150,000 $ 150,000 $ 175,000 $ 175,000 $ 890,000 FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Water Fund Deprec. Reserve $ 80,000 $ 80,000 $ 100,000 $ 100,000 $ 115,000 $ 115,000 $ 590,000 Sewer Fund Deprec. Reserve $ 40,000 $ 40,000 $ 50,000 $ 50,000 $ 60,000 $ 60,000 $ 300,000 $ -
TOTAL FUNDING $ 120,000 $ 120,000 $ 150,000 $ 150,000 $ 175,000 $ 175,000 $ 890,000 Funding Source(s)
Spring 2026
PSFU-5.05
The City maintains approximately 17,200 water meters within its service area. To keep the City's accounting of water use accurate, meters are replaced for maintenance reasons or at the end of their useful life. The majority of the current funding is to replace meters that have become either stuck, broken or have developed cracked lenses.

Project Estimate
Water
Meter Replacements
Preliminary Engineering
Construction

TOTAL ESTIMATE
312
City of San Clemente Maintenance Project
Project No. 26408
Lead Dept./Division Public Works/Engineering
Supporting Division Utilities
Staff Contact Amir Ilkhanipour
Principal Civil Engineer
(949) 361-6140
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ 200,000 $ 200,000
$ 800,000 $ 800,000
$ 200,000 $ - $ 800,000 $ - $ - $ - $ 1,000,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Water Deprec. Reserve $ 200,000 $ 800,000 $ 1,000,000
$ -
$ -
TOTAL FUNDING $ 200,000 $ - $ 800,000 $ - $ - $ - $ 1,000,000 Water
Pico Booster Pump Station Pump Replacement
Preliminary Engineering
Construction

TOTAL ESTIMATE
Funding Source(s)
Spring 2025
PSFU-5.05
The Pico Pump Station coveys water from the Reservoir 11 subzone. During the Recycled Water Expansion project, Reservoir 11A was constructed for potable water use and Reservoir 11 was converted to recycled water storage.

Reservoir 11A has less volume than Reservoir 11. Pump replacement at the Pico Pump Station will improve pumping efficiency and reduce power consumption.

Project Estimate
313
City of San Clemente Maintenance Project
Project No. 24405
Lead Dept./Division Utilities
Supporting Division Public Works/Engineering
Staff Contact Amir Ilkhanipour
Principal Civil Engineer
(949) 361-6140
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 200,000 $ 200,000 $ 400,000
$ 200,000 $ 200,000 $ - $ - $ - $ - $ 400,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Water Deprec. Reserve $ 200,000 $ 200,000 $ 400,000
$ -
$ -
TOTAL FUNDING $ 200,000 $ 200,000 $ - $ - $ - $ - $ 400,000 Funding Source(s)
Spring 2026
PSFU-5.05
As water valves reach the end of their useful life, they need to be replaced. This project provides funding for water valve replacements. In addition, critical valves are replaced more frequently to ensure operation to prevent large area shutdowns or supply of critical infrastructure.

Project Estimate
Water
Valve Replacement Program
Preliminary Engineering
Construction

TOTAL ESTIMATE
314
City of San Clemente Maintenance Project
Project No. 27407
Lead Dept./Division Utilities
Supporting Division Public Works/Engineering
Staff Contact Amir Ilkhanipour
Principal Civil Engineer
(949) 361-6140
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 30,000 $ 30,000
$ 30,000 $ - $ - $ - $ - $ - $ 30,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Water Deprec. Reserve $ 30,000 $ 30,000
$ -
$ -
TOTAL FUNDING $ 30,000 $ - $ - $ - $ - $ - $ 30,000
Water
Water Distribution Insert Valve Program
Preliminary Engineering
Construction

TOTAL ESTIMATE
Funding Source(s)
Spring 2025
PSFU-5.05
Water system valves provide operators the ability to isolate portions of the water systems in emergencies, tie-ins, and maintenance procedures. Many of the water valves in the downtown area no longer operate properly due to their age.

This project will install insert style valves throughout the downtown area. This type of valve can be installed without shutting down the distribution system.

Project Estimate
315
City of San Clemente Maintenance Project
Project No. 29404
Lead Dept./Division Utilities/Water
Supporting Division Public Works/Engineering
Staff Contact Mark Iverson
Chief Operator - Water
(949) 361-6155
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 25,000 $ 25,000
$ - $ 25,000 $ - $ - $ - $ - $ 25,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Water Deprec. Reserve $ 25,000 $ 25,000
$ -
$ -
TOTAL FUNDING $ - $ 25,000 $ - $ - $ - $ - $ 25,000
Funding Source(s)
Spring 2026
PSFU-5.05
Air vacuum devices are utilized throughout the City's water distribution system to eliminate the air in the pipelines at high points in the system. This program will replace components throughout the water system that are at the end of their useful life.

Project Estimate
Water
Water System Air-Vac Replacement Program
Preliminary Engineering
Construction

TOTAL ESTIMATE
316
City of San Clemente Maintenance Project
Project No. 24401
Lead Dept./Division Utilities/Water
Supporting Division Public Works/Engineering
Staff Contact Mark Iverson
Chief Operator - Water
(949) 361-6155
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 300,000 $ 300,000 $ 350,000 $ 350,000 $ 350,000 $ 350,000 $ 2,000,000 $ 300,000 $ 300,000 $ 350,000 $ 350,000 $ 350,000 $ 350,000 $ 2,000,000 FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Water Deprec. Reserve $ 300,000 $ 300,000 $ 350,000 $ 350,000 $ 350,000 $ 350,000 $ 2,000,000 $ -
$ -
TOTAL FUNDING $ 300,000 $ 300,000 $ 350,000 $ 350,000 $ 350,000 $ 350,000 $ 2,000,000 Funding Source(s)
Spring 2026
PSFU-5.05
Existing water distribution systems valves, services, main lines, pumps and electrical equipment will be replaced as part of annual maintenance or on an as-needed basis.

Project Estimate
Water
Water System Rehabilitation
Preliminary Engineering
Construction

TOTAL ESTIMATE
317
Capital Improvement Program
Facilities and Other Improvements
City Facilities Master Plan
In 2000, the City developed a master plan for City
Facilities. The plan was designed to address the City’s needs for new City Facilities in relationship to the
estimated construction costs and available funding
sources.

Facilities and Other Improvement Funds
The following funds account for City facilities and
other capital improvements:
• General Fund
• Public Facilities Construction Fee Fund
• Developers Improvement Fund
• Reserve Fund – Capital Equipment, Facilities
Maintenance, and Park Asset Replacement
• Fleet Maintenance Reserve Fund
Other Facility Improvements
The FY 2024-25 budget includes 7 capital
improvement projects for a total of $2.1 million and
11 maintenance projects in the amount of $4.7
million. The FY 2025-26 budget includes 1 capital
improvement projects for a total of $0.5 million and 4
maintenance projects in the amount of $0.7 million.

Capital improvement projects are listed below:
• City Hall Emergency Standby Generator
Installation
• Forster Ranch Park Playground Replacement
• Golf Course Pump Station Upgrade
• LPVH Three Artificial Field Synthetic Turf
Replacement (Fields 5, 6 and 1)
• Muni Golf Course Bunker Renovation and
Other Improvements
• OCSD Substation 910 Calle Negocio Fence
Installation
• Pier Fire Suppression System Replacement
• Talega Park Playground Replacement

Maintenance and other projects are:
• Casa Romantica Maintenance
• Climate Action Plan
• Local Hazard Mitigation Plan
• Major Facilities Maintenance Program
• Marine Safety HQ Relocation Study
• Old City Hall Remedial Parking Lot Temporary
Slope Grading
• Pedestrian Audible Warning System for
Railroad
• Replace All HVAC Units at Senior Center
• Replace Cooling Tower at City Hall
• Replace Water Heater at OHBC and VHAC
• Repaint Exterior of Vista Hermosa Aquatic
Center
• Roof Repairs at Community Center
• Urban Forest Management Plan
Individual project sheets for both capital
improvement projects and maintenance projects are
on the following pages.

Funding Sources
Facility and Other Improvement capital projects are
primarily funded through multiple funding sources,
including transfers from the General fund, the
Reserve funds, other reimbursements, and grants.

The City does not anticipate a lack of funding in the
near future, but has determined the following
alternatives may be used to finance projects:
• Issuance of debt (bond, notes, advances from
other funds)
• Charges to departments to fund additional
reserves
• Other grant funding sources
• Reallocation of funds from existing projects
318
City of San Clemente Capital Project
Project No. 14812
Lead Dept./Division Public Works/Engineering
Supporting Division
Staff Contact Belgin Cuhadaroglu
Associate Civil Engineer
(949) 361-6128
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact:

Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 300,000 $ 300,000
$ 300,000 $ - $ - $ - $ - $ - $ 300,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Public Facilities $ 300,000 $ 300,000
$ -
$ -
TOTAL FUNDING $ 300,000 $ - $ - $ - $ - $ - $ 300,000
Funding Source(s)
Spring 2025
S-7.01
In order to improve the power system reliability in case of emergency and power outage, the City is in the process of procuring and installing a stationary standby generator including an electrical distribution system upgrade at City Hall.

The City has received a grant, in the amount of $300,000, from the California Governor's Office of Emergency Services (CalOES) for the procurement of the generator. Currently, design is ongoing and start of construction is anticipated in Fall of 2024.

Project Estimate
Facilities/Other Improvements
City Hall Emergency Standby Generator Installation
Preliminary Engineering
Construction

TOTAL ESTIMATE
319
City of San Clemente Capital Project
Project No. TBD
Lead Dept./Division Beaches, Parks & Recreation
Supporting Division
Staff Contact Samantha Wylie
BPR Director
(949) 429-8874
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact:None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 500,000 $ 500,000
$ 500,000 $ - $ - $ - $ - $ - $ 500,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Reserve Fund $ 500,000 $ 500,000
$ -
$ -
TOTAL FUNDING $ 500,000 $ - $ - $ - $ - $ - $ 500,000
Funding Source(s)
Spring 2025
BPR-2.03
This project includes in-kind replacement of playground equipment at Forster Ranch Park. Replacement will include all play equipment and ADA compliant surfacing.

Project Estimate
Facilities/Other Improvements
Forster Ranch Park Playground Replacement
Preliminary Engineering
Construction

TOTAL ESTIMATE
320
City of San Clemente Capital Project
Project No. 14813
Lead Dept./Division Public Works/Maintenance
Supporting Division Golf
Staff Contact Shawn Ryan
Senior Civil Engineer
(949) 361-6122
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 50,000 $ 50,000
$ 50,000 $ - $ - $ - $ - $ - $ 50,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Golf Fund $ 50,000 $ 50,000
$ -
$ -
TOTAL FUNDING $ 50,000 $ - $ - $ - $ - $ - $ 50,000
Funding Source(s)
Spring 2025
BPR-5.02; PSFU-5.09
The pump station serving the Muni Golf Course is in need of upgrades. The project consists of replacement of the check valves and impellers for all the existing three pumps. The project also proposes to add a magnetic flange to improve the pH neutralization and reduce chlorides. $60,000 was budgeted in FY 2023/2024.

Project Estimate
Facilities/Other Improvements
Golf Course Pump Station Upgrade
Preliminary Engineering
Construction

TOTAL ESTIMATE
321
City of San Clemente Capital Project
Project No. TBD
Lead Dept./Division Public Works/Maintenance
Supporting Division
Staff Contact Randy Little
Maintenance Manager
(949) 361-8255
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 800,000 $ 800,000
$ 800,000 $ - $ - $ - $ - $ - $ 800,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Reserve Fund $ 800,000 $ 800,000
$ -
$ -
TOTAL FUNDING $ 800,000 $ - $ - $ - $ - $ - $ 800,000
Funding Source(s)
Spring 2026
BPR-2.03
This project consists of replacing three artificial turf fields at the La Pata and Vista Hermosa Sports Parks (LPVH). The turf fields are 12 years old and are in need of replacement. $1,200,000 was budgeted in FY 2023/2024 for this project.

Project Estimate
Facilities/Other Improvements
LPVH Three Artificial Fields Synthetic Turf Replacement (Fields 5, 6 and 1)
Preliminary Engineering
Construction

TOTAL ESTIMATE
322
City of San Clemente Capital Project
Muni Golf Course Bunker Renovation and Other Improvements Project No. TBD Lead Dept./Division Public Works/Engineering
Supporting Division Golf
Staff Contact Jordan Gilmore
Golf Course Manager
(949) 361-8387
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ 70,000 $ 70,000
$ 430,000 $ 430,000
$ - $ 500,000 $ - $ - $ - $ - $ 500,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
$ 500,000 $ 500,000
$ -
$ -
TOTAL FUNDING $ - $ 500,000 $ - $ - $ - $ - $ 500,000
Facilities/Other Improvements
Preliminary Engineering
Construction

TOTAL ESTIMATE
Golf Fund
Funding Source(s)
Spring 2026
BPR-5.02
The project proposes reconstruction of the current bunkers, re-shaping and regrading of the golf course, and drainage and sand improvements.

Project Estimate
323
City of San Clemente Capital Project
Project No. 10546
Lead Dept./Division Public Works/Engineering
Supporting Division
Staff Contact Shawn Ryan
Senior Civil Engineer
(949) 361-6122
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 175,000 $ 175,000
$ 175,000 $ - $ - $ - $ - $ - $ 175,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Public Facilities $ 175,000 $ 175,000
$ -
$ -
TOTAL FUNDING $ 175,000 $ - $ - $ - $ - $ - $ 175,000
Facilities/Other Improvements
OCSD Substation 910 Calle Negocio Fence Installation
Preliminary Engineering
Construction

TOTAL ESTIMATE
Funding Source(s)
Spring 2025
S-7.01; UD-4.01
The Orange County Sheriff Department (OCSD) Substation project will include installation of exterior fencing around the northeast portion of the City Hall parking lot to provide a secure area for OCSD vehicles and equipment. The project also includes the electrical and remote control operation.

Project Estimate
324
City of San Clemente Capital Project
Project No. 22806
Lead Dept./Division Public Works/Maintenance
Supporting Division
Staff Contact
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

TOTAL ESTIMATE
Randy Little
Maintenance Manager
(949) 361-8255
Funding Source(s)
Spring 2026
BPR-3.03
This includes replacment of the San Clemente Pier fire suppression system. Work includes replacing PIV, install backflow, replace valve manifold and all piping and sprinklers. $140,000 was budgeted in FY 2022. Due to increased costs, additional funding is needed.

Project Estimate
325
City of San Clemente Capital Project
Project No. TBD
Lead Dept./Division Beaches, Parks & Recreation
Supporting Division
Staff Contact Samantha Wylie
BPR Director
(949) 429-8874
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 250,000 $ 250,000
$ 250,000 $ - $ - $ - $ - $ - $ 250,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Reserve Fund $ 250,000 $ 250,000
$ -
$ -
TOTAL FUNDING $ 250,000 $ - $ - $ - $ - $ - $ 250,000
Facilities/Other Improvements
Talega Park Playground Replacement
Preliminary Engineering
Construction

TOTAL ESTIMATE
Funding Source(s)
Spring 2025
BPR-2.03
The project includes in-kind replacement of the playground equipment at Talega Park and ADA compliant surfacing.

Project Estimate
326
City of San Clemente Maintenance Project
Project No. 26701
Lead Dept./Division Public Works/Maintenance
Supporting Division
Staff Contact Randy Little
Maintenance Manager
(949) 361-8255
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 180,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 180,000 FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
General Fund $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 180,000 $ -
$ -
TOTAL FUNDING $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 180,000 Facilities/Other Improvements
Casa Romantica Maintenance
Preliminary Engineering
Construction

TOTAL ESTIMATE
Funding Source(s)
Spring 2026
HP-2.02, HP-2.05
This project provides for maintenance and reimbursement obligations for the Casa Romantica building per the amended lease with the Casa Romantica Cultural Center, dated July 1, 2008.

Project Estimate
327
City of San Clemente Maintenance Project
Project No. TBD
Lead Dept./Division Public Works/Engineering
Supporting Division
Staff Contact Niki Beach
Environmental Programs Analyst
(949) 361-8354
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ 350,000 $ 350,000
$ -
$ - $ 350,000 $ - $ - $ - $ - $ 350,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
General Fund $ 70,000 $ 70,000
Grants $ 280,000 $ 280,000
$ -
TOTAL FUNDING $ - $ 350,000 $ - $ - $ - $ - $ 350,000
Funding Source(s)
Spring 2026
NR-5.03
This project will provide consulting services to update the City’s Climate Action Plan. City staff will be pursuing grants, up to 80% of the cost, for this project.

Project Estimate
Facilities/Other Improvements
Climate Action Plan
Preliminary Engineering
Construction

TOTAL ESTIMATE
328
City of San Clemente Maintenance Project
Project No. TBD
Lead Dept./Division Planning Division
Supporting Division Public Works/Engineering
Staff Contact Jonathan Lightfoot
City Planner
(949) 361-8254
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ 200,000 $ 200,000
$ -
$ 200,000 $ - $ - $ - $ - $ - $ 200,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
General Fund $ 200,000 $ 200,000
$ -
$ -
TOTAL FUNDING $ 200,000 $ - $ - $ - $ - $ - $ 200,000
Facilities/Other Improvements
Local Hazard Mitigation Plan
Preliminary Engineering
Construction

TOTAL ESTIMATE
Funding Source(s)
Spring 2025
S-7.01, S-7.02, S-7.09
This project is to prepare an update to the Local Hazard Mitigation Plan. Per the requirements of FEMA and California Office of Emergency Services (OES), these plans can be no more than five years old if the City intends to qualify for Federal and/or State disaster assistance in the event of an emergency in the City.

Project Estimate
329
City of San Clemente Maintenance Project
Project No. TBD
Lead Dept./Division Public Works/Engineering
Supporting Division
Staff Contact Randy Little
Maintenance Manager
(949) 361-8255
Target Completion
General Plan Policy BPR-2.03; NR-7.02; UD-4.01
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 1,800,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 1,800,000 FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
General Fund $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 1,800,000 $ -
$ -
TOTAL FUNDING $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 1,800,000 Funding Source(s)
Spring 2026
Facilities throughout the City will be rehabilitated on an as-needed basis to increase service life. The locations are determined by the City's Maintenance staff. Projects include Re-Key all Facilities, Verde Park Tennis Fence, San Gorgonio Park concrete repairs, Forster Ranch Hardscape Repairs, RSC Park Hardscape/Curb Repairs, and Marblehead Park Curb Replacement.

Project Estimate
Facilities/Other Improvements
Major Facilities Maintenance Program
Preliminary Engineering
Construction

TOTAL ESTIMATE
330
City of San Clemente Maintenance Project
Project No. 31501
Lead Dept./Division Public Works/Engineering
Supporting Division
Staff Contact Amir Ilkhanipour
Principal Civil Engineer
(949) 361-6140
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ - $ 50,000 $ 50,000
$ 400,000 $ 6,000,000 $ - $ 6,400,000
$ - $ 50,000 $ - $ 400,000 $ 6,000,000 $ - $ 6,450,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
General Fund $ - $ 50,000 $ 400,000 $ 6,000,000 $ - $ 6,450,000 $ -
$ -
TOTAL FUNDING $ - $ 50,000 $ - $ 400,000 $ 6,000,000 $ - $ 6,450,000 Funding Source(s)
Spring 2026
UD-4.01; S-7.01
Due to a diminishing shoreline and per a requirement under a recent Coastal Development Permit, a feasibility study evaluated alternatives to relocate the existing Marine Safety Building or reconstruct it in a different configuration that would be less susceptible to coastal erosion. Additional $50,000 is budgeted in FY 2025 for project management, administration and early permit coordination with the Coastal Commission.

Project Estimate
Facilities/Other Improvements
Marine Safety HQ Relocation Study
Preliminary Engineering
Construction

TOTAL ESTIMATE
331
City of San Clemente Maintenance Project
Old City Hall Remedial Parking Lot Temporary Slope Grading Project No. TBD Lead Dept./Division Public Works/Engineering
Supporting Division
Staff Contact Zack Ponsen
Assistant City Engineer
(949) 361-6135
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ 10,000 $ 10,000
$ 90,000 $ 90,000
$ 100,000 $ - $ - $ - $ - $ - $ 100,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
General Fund $ 100,000 $ 100,000
$ -
$ -
TOTAL FUNDING $ 100,000 $ - $ - $ - $ - $ - $ 100,000
Facilities/Other Improvements
Preliminary Engineering
Construction

TOTAL ESTIMATE
Funding Source(s)
Spring 2025
UD-4.01
This project provides the temporary remedial grading needed for the slope next to the old City Hall parking lot.

Project Estimate
332
City of San Clemente Maintenance Project
Project No. TBD
Lead Dept./Division Public Works/Maintenance
Supporting Division
Staff Contact Amir Ilkhanipour
Principal Civil Engineer
(949) 361-6140
Target Completion
General Plan Policy M-2.13, BPR-1.05, BPR-4.02
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ 400,000 $ 400,000
$ 1,600,000 $ 1,600,000
$ 2,000,000 $ - $ - $ - $ - $ - $ 2,000,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
General Fund $ 2,000,000 $ 2,000,000
$ -
$ -
TOTAL FUNDING $ 2,000,000 $ - $ - $ - $ - $ - $ 2,000,000 Funding Source(s)
Spring 2025
The current Pedestrian Audible Warning System (PAWS) is no longer supported by its original manufacturer. This project will retrofit the existing signal cabinets with new and pre-approved equipment to ensure the continued function of the City's PAWS along the beach trail as part of the City's current waiver with the Federal Railroad Administration.

Project Estimate
Facilities/Other Improvements
Pedestrian Audible Warning System for Railroad
Preliminary Engineering
Construction

TOTAL ESTIMATE
333
City of San Clemente Maintenance Project
Project No. TBD
Lead Dept./Division Public Works/Maintenance
Supporting Division
Staff Contact Randy Little
Maintenance Manager
(949) 361-8255
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 150,000 $ 150,000
$ 150,000 $ - $ - $ - $ - $ - $ 150,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
General Fund $ 150,000 $ 150,000
$ -
$ -
TOTAL FUNDING $ 150,000 $ - $ - $ - $ - $ - $ 150,000
Facilities/Other Improvements
Replace All HVAC Units at Senior Center
Preliminary Engineering
Construction

TOTAL ESTIMATE
Funding Source(s)
Spring 2025
UD-4.01
This project removes and replaces all the HVAC units at the Senior Center. Units are 20 years old and are proprietary equipment.

Project Estimate
334
City of San Clemente Maintenance Project
Project No. TBD
Lead Dept./Division Public Works/Maintenance
Supporting Division
Staff Contact Randy Little
Maintenance Manager
(949) 361-8255
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 1,200,000 $ 1,200,000
$ 1,200,000 $ - $ - $ - $ - $ - $ 1,200,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Reseve Fund $ 1,200,000 $ 1,200,000
$ -
$ -
TOTAL FUNDING $ 1,200,000 $ - $ - $ - $ - $ - $ 1,200,000 Facilities/Other Improvements
Replace Cooling Tower at City Hall
Preliminary Engineering
Construction

TOTAL ESTIMATE
Funding Source(s)
Spring 2025
UD-4.01; UD-4.02
This project will replace the cooling tower at the City Hall including valves, pumps, electrical panels and wires. The cooling tower is over 30 years old and well past it's useful life. Despite the ongoing repairs, it is still difficult to keep the cooling system operational.

Project Estimate
335
City of San Clemente Maintenance Project
Project No. TBD
Lead Dept./Division Public Works/Maintenance
Supporting Division
Staff Contact Randy Little
Maintenance Manager
(949) 361-8255
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 70,000 $ 70,000
$ 70,000 $ - $ - $ - $ - $ - $ 70,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
General Fund $ 70,000 $ 70,000
$ -
$ -
TOTAL FUNDING $ 70,000 $ - $ - $ - $ - $ - $ 70,000
Facilities/Other Improvements
Replace Water Heaters at Ole Hanson Beach Club and VHAC Preliminary Engineering
Construction

TOTAL ESTIMATE
Funding Source(s)
Spring 2025
BPR-2.03; UD-4.01
This project is to remove and replace the water heaters at the Ole Hanson Beach Club and Vista Hermosa Aquatic Center (VHAC). The heaters have reached the end of their useful life.

Project Estimate
336
City of San Clemente Maintenance Project
Project No. TBD
Lead Dept./Division Public Works/Maintenance
Supporting Division
Staff Contact Randy Little
Maintenance Manager
(949) 361-8255
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 150,000 $ 150,000
$ 150,000 $ - $ - $ - $ - $ - $ 150,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
General Fund $ 150,000 $ 150,000
$ -
$ -
TOTAL FUNDING $ 150,000 $ - $ - $ - $ - $ - $ 150,000
Facilities/Other Improvements
Repaint Exterior of Vista Hermosa Aquatic Center
Preliminary Engineering
Construction

TOTAL ESTIMATE
Funding Source(s)
Spring 2026
BPR-2.03
The Vista Hermosa Aquatic Center exterior paint is peeling off on all sides. This project will repaint all the exterior surfaces.

Project Estimate
337
City of San Clemente Maintenance Project
Project No. TBD
Lead Dept./Division Public Works/Maintenance
Supporting Division
Staff Contact Randy Little
Maintenance Manager
(949) 361-8255
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ -
$ 120,000 $ 120,000
$ 120,000 $ - $ - $ - $ - $ - $ 120,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
General Fund $ 120,000 $ 120,000
$ -
$ -
TOTAL FUNDING $ 120,000 $ - $ - $ - $ - $ - $ 120,000
Funding Source(s)
Spring 2025
UD-4.01
The Community Center roof is leaking in multiple locations within the building and is in need of replacement. This project will replace the roof.

Project Estimate
Facilities/Other Improvements
Roof Repairs at Community Center
Preliminary Engineering
Construction

TOTAL ESTIMATE
338
City of San Clemente Maintenance Project
Project No. TBD
Lead Dept./Division Public Works/Maintenance
Supporting Division
Staff Contact Niki Beach
Environmental Programs Analyst
(949) 361-8354
Target Completion
General Plan Policy
(Please refer to the General Plan for policy code descriptions) Project Description:

Operating Budget Impact: None
Estimated Costs and Funding Sources:

FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
Land/Right of Way $ -
$ 350,000 $ 350,000
$ -
$ 350,000 $ - $ - $ - $ - $ - $ 350,000
FY 2024-25
Budget
FY 2025-26
Budget
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
Total
General Fund $ 70,000 $ 70,000
Grants $ 280,000 $ 280,000
$ -
TOTAL FUNDING $ 350,000 $ - $ - $ - $ - $ - $ 350,000
Facilities/Other Improvements
Urban Forest Management Plan
Preliminary Engineering
Construction

TOTAL ESTIMATE
Funding Source(s)
Spring 2025
NR-5.07
This project will provide consulting services to prepare a new Urban Forest Management Plan for consideration in certifying the City as a “Tree City USA”. City staff will be pursuing grants, up to 80% of the cost, for this project.

Project Estimate
339
340
Capital Improvement Program
The Carry Forward section is pending on the
FY 2023-24 year end data. Information will
be provided as part of year end document.
341
Capital Improvement Program
The Carry Forward section is pending on
the FY 2023-24 year end data.
(Second page)
342
Capital Improvement Program
The Carry Forward section is pending on
the FY 2023-24 year end data.
(Third page)
343
344
Appropriations Limit
Appropriations Limit
State Proposition 4, commonly known as the Gann Initiative, was approved by California Voters in November 1979.

Proposition 4 created Article XIIIB of the California State Constitution, which places limits on the amount of revenue that can be spent by government agencies. This is referred to as the Gann Appropriation Limit or Gann Limit.

A subsequent related State initiative, Proposition 111, was approved by the State’s voters in June 1990. This legislation provided new adjustment formulas to make the Gann Limit more responsive to local growth issues and to address concerns regarding the accountability of local governments in adopting their limits. Prior to each fiscal year, city councils must adopt by resolution the Gann Appropriation Limit for the city for the upcoming year. In addition, cities are required to conduct a review of their limits during annual financial audits.

The appropriations limitation imposed by Propositions 4 and 111 creates a restriction on the amount of revenue that can be appropriated in any fiscal year. The limit is based on actual appropriations during the 1978-79 fiscal year and is increased each year using population and inflation growth factors. Only revenues that are classified as “proceeds of taxes” are subject to the limit. The use of “non-tax proceeds” (user fees, rental income, franchise fees, Gas Tax revenue) is not restricted.

During any fiscal year, a city may not appropriate any proceeds of taxes it receives in excess of its established limit.

Excess funds received in any given year may be carried into the subsequent year for use if the city is below its limit for that year. Any excess funds remaining after the second year would be required to be returned to local taxpayers by reducing tax rates or fees. As an alternative, a majority of the voters may approve an “override” to increase the city’s appropriation limits.

The Gann Limit had little impact in the early 1980s as a result of the high rate of inflation during that period.

Because the appropriations limit for most cities increased faster than actual revenue growth, cities were generally below their limits. This trend changed during the mid-1980s, as exemplified by the State of California’s $1.1 billion refund to taxpayers in 1987 when it collected revenues in excess of its Limit. The Limit also served as the major barrier to increasing taxes on gasoline in the late 1980s. In recent years, the trend has reversed again for most cities. As the rate of revenue growth slows and the growth factors, especially population, increase at a steady rate, most cities, including San Clemente, are experiencing comfortable gaps between their appropriations limits and their actual appropriations.

345
Appropriations Limit
To be replaced with Appropriations Limit Graph upon receipt of necessary data from State of California, typically received in mid May.
346
Debt Summary
Debt Summary
The debt summary section of the budget is intended to provide an overview of the City’s debt capacity and provide a listing of outstanding debt, including bond repayment schedules.

The City of San Clemente does not expect to incur additional indebtedness for general government operations over the next five years. All capital improvements will be paid on a pay-as-you-go basis (utilizing fund balances) and through the use of mitigation and developer fees. The following narratives summarize the City’s Fiscal and Debt Policies, Bond Ratings, Debt Capacity, Outstanding Debt, Debt Repayment Schedules, and Other Debt.

Fiscal and Debt Policies
The City Council adopted Fiscal Policy provides guidance pertaining to the issuance of both short-term and long-term debt. As indicated in the policy, the City prefers to use special assessment, revenue, or other self supporting bonds instead of general obligation bonds. Additionally, the City is required to confine long-term borrowing to capital improvements that cannot be funded from current revenues.

The City has also adopted a Debt Policy that established the parameters for issuing and managing debt issued by the City and component units. The policy provides guidance to the City Council so as not to exceed acceptable levels of indebtedness and risk; directs staff on objectives to be achieved, both before bonds are sold and for the ongoing management of the debt program; facilitates the debt issuance process by making important decisions ahead of time; and promotes objectivity in decision making and limits the role of political influence. Council policies have been established to ensure that debt payments are made in a timely manner.

Bond Ratings
The City of San Clemente’s current bond rating from Standard & Poor’s = AAA.

Debt Capacity
The City has a legal debt limitation not to exceed 3.75% of the total assessed valuation of taxable property within City boundaries. The City’s legal debt margin is indicated in the table below:

General Obligation Bonds Outstanding June 30, 2024 None Computation of Legal Debt Margin
for Fiscal Year Ending June 30, 2024
Total assessed value

$ 21,731,416,106
Debt Limit
(3.75% of total assessed value) $ 814,928,104
Outstanding City Debt
The following is a summary of both external and internal City debt:

Certificates of Participation
Certificates of Participation (COP’s) were issued in June 1993 in the amount of $3.8 million to finance the purchase of a commercial building for use by the City’s Public Works and Community Development departments. Of this amount, $1.24 million was tax-exempt and $2.56 million was taxable debt. Rents from leasing a portion of the Negocio building to third parties are used to repay debt service principal and interest. The tax-exempt portion of the COP’s was fully paid in FY 2012 347
Debt Summary
leaving only the taxable portion outstanding. The defeasance (payoff) of the Negocio Certificates of Participation was completed in July 2016 with an irrevocable trust created and funded with cash resources to defease the Negocio Certificates of Participation. The irrevocable trust investments include United States Government and State and Local Government Series Securities (“SLGS”) for the purpose of generating resources to fund all future debt service payments. The defeased certificates based on Governmental Accounting Standards are considered no longer outstanding.

State Revolving Fund (SRF) Loan
In June 2013, the City of San Clemente entered into a loan agreement with the California State Water Resources Control Board under a State Revolving Fund loan program to finance the Recycled Water System Expansion Project construction. The project included a reclamation plant expansion, a pump station, pipelines, and the conversion of a recycled water reservoir. The $14,370,000 approved loan amount had an interest rate of 2.2% payable with the loan to be paid over a period of 20 years.

Interest during the construction period was added to the principal amount of the loan. Principal and interest payments commenced in June 2015 upon the project completion, with repayment secured by the Water Fund net revenues.

Water Fund Debt
Date
Issued Amount Issued Outstanding June 30, 2024
Outstanding
June 30, 2025
Outstanding
June 30, 2026
State Revolving Fund (SRF) Loan 6/2015 $14,494,395 $8,714,616 $8,005,736 $7,281,259 The amortization schedule for the SRF loan follows:

Fiscal Year Interest Principal Outstanding
$14,494,395
2015-16 $ 631,358 $ 269,244 13,863,036
2016-17 595,616 304,987 13,267,421
2017-18 608,719 291,883 12,658,702
2018-19 622,111 278,491 12,036,591
2019-20 635,797 264,805 11,400,793
2020-21 649,785 250,817 10,751,008
2021-22 664,080 236,522 10,086,928
2022-23 678,690 221,912 9,408,238
2023-24 693,621 206,981 8,714,616
2024-25 708,881 191,722 8,005,736
2025-26 724,476 176,126 7,281,259
2026-27 740,415 160,188 6,540,844
2027-28 756,704 143,899 5,784,141
2028-29 773,351 127,251 5,010,789
2029-30 790,365 110,237 4,220,424
2030-31 807,753 92,849 3,412,671
2031-32 825,524 75,079 2,587,147
2032-33 843,685 56,917 1,743,462
2033-34 862,246 38,356 881,216
2034-35 881,216 19,387 -0-
$ 14,494,395 $ 3,517,655
Golf Operating Fund
In June 2007, the Golf Course Clubhouse project, totaling $5.3 million, was funded from Golf Course Improvement Reserve fund balances and an interim Interfund Loan Agreement in the amount of $2,500,000. In June 2012, the interim loan was converted into two long term loans; a five-year, fully amortized $750,000 Interfund Loan with the Workers’ Compensation 348
Debt Summary
Fund, and a $1.75 million interest-only loan, bearing a 2% rate, from the Golf Depreciation and Capital Improvement Reserves.

The Workers’ Compensation loan was fully paid in FY 2016-2017.

Principal repayments on the remaining loan balance were not made during FY 2020-2021 to improve the Golf Operating Fund net working capital balance. In FY 2021-2022, the $1.75 million loan was renewed and principal of $200,000 was paid on June 30th. Repayments are considered annually and are being paid annually.

Golf Operating Fund Debt
Date
Issued
Amount
Issued
Outstanding
June 30, 2024
Outstanding
June 30, 2025
Outstanding
June 30, 2026
Golf Depreciation/Capital Reserves Loan 6/2012 $1,750,000 $1,350,000 $1,150,000 $950,000 The repayment schedule of the Golf Course loan cannot currently be determined and is based on available funds.

Former Redevelopment Agency
In July 1998, the RDA refinanced outstanding debt used to purchase the Casa Romantica historical site. Additionally, financing was included for two major capital projects and to fund operating deficits in the RDA. The total financing amounted to $3,849,000. In July, 2002 the existing interfund loans from the Sewer Depreciation Reserve and the General Liability SelfInsurance Fund were consolidated and repaid with a new interfund loan from the General Fund. The new loan amounted to $3,420,690, with structured annual payments.

On February 1, 2012 the RDA was dissolved and payments on the outstanding loan balance ceased. In compliance with State Law, the City obtained a Finding of Completion related to the dissolution process which authorized the reinstatement of the loan balance upon the approval of the Successor Agency board.

The Agency filed a Last and Final Recommended Obligation Payment Schedule (ROPS) in September 2016 and received a letter on November 1, 2016 from the California Department of Finance approving the Agency’s Last and Final ROPS. The only outstanding obligation was the repayment of the loan back to the City of San Clemente’s General Fund. The balance outstanding on the loan was revised and annual repayments are being made from Redevelopment Property Tax Trust Fund (RPTTF) amounts. Repayments on the loan are listed in a table below.

Repayment Schedule
RPTTF distribution ROPS (Period A) ROPS (Period B) Annual Total 2017-18 $ 137,419 $ 156,408 $ 293,827
2018-19 140,547 159,537 300,084
2019-20 143,738 162,727 306,465
2020-21 146,992 165,982 312,974
2021-22 169,302 169,301 338,603
2022-23 172,688 172,687 345,375
2023-24 176,142 176,141 352,283
2024-25 179,665 98,950 278,615
RDA Debt
Date
Issued Amount Issued
Outstanding
June 30, 2024
Outstanding
June 30, 2025
Outstanding
June 30, 2026
Loan from General Fund 7/2002 $3,420,690 $352,283 $278,615 $0 349
Debt Summary
Other Debt - Assessment Districts and Community Facility District Debt The information below provides a general description of the Assessment Districts and the related debt and the debt outstanding. These obligations are not direct obligations of the City, and the data is provided for informational purposes only.

Re-Assessment District No. 2016-1, refinanced issued in July, 2017 in the amount of $9,615,000 defeased and redeemed the remaining outstanding bonds of the City of San Clemente Public Financing Authority Reassessment Refunding Revenue Bonds.

The debt was originally related to the Assessment District No. 98-1 Limited Obligation Improvement Bonds which were used to finance public improvements (wastewater) for the Forster Ranch development.

Community Facilities District No. 99-1 of the City of San Clemente 2021 Special Tax Refunding Bonds were issued for the purpose of refunding the District’s outstanding 2011 Special Tax Refunding Bonds. The bonds were refunded on July 21, 2021 in the amount of $2,520,000. Community Facilities District 99-1 (Plaza Pacifica), issued in August 2011 in the amount of $5,005,000 to refund outstanding debt of the December, 1999 issue that was issued in the amount of $5,755,000 to finance construction of various public improvements within the district, commonly referred to as Plaza Pacifica. The Community Facilities District 99-1 (Plaza Pacifica) was refinanced at the beginning of FY 2021-22 to achieve annual savings to the property owners.

Community Facilities District 2006-1 (Marblehead Coastal), issued in January 2016 in the amount of $55,490,000 to finance construction of various public improvements within the district, commonly referred to as Marblehead at Sea Summit.

Assessment District Debt
Date
Issued
Amount
Issued
Outstanding
June 30, 2024
Outstanding
June 30, 2025
Outstanding
June 30, 2026
Re-Assessment District 2016-1
Improvement & Sewer Refinancing 7/2017 $ 9,615,000 $ 4,285,000 $ 3,460,000 $2,620,000 Community Facilities District No. 99-1
of the City of San Clemente 2021
Special Tax Refunding Bonds
7/2021 $ 2,520,000 $ 2,050,000 $ 1,790,000 $1,520,000
Community Facilities District 2006-1
(Marblehead Coastal) 1/2016 $ 55,490,000 $51,300,000 $ 50,670,000 $49,935,000

350
Fiscal Policy
Core Values of Financial Sustainability
Financial stability – The City will create financial stability to provide the community with a consistent and adequate level of public services. The City will take a long-term approach to its finances by developing and maintaining longterm plans, carefully weighing the cost and benefits of development opportunities and adhering to sound debt, reserve and investment policies.

Quality of life and local economic vitality – The City will provide effective and efficient services to ensure a safe and healthy atmosphere for its residents, businesses and visitors, while preserving and enhancing its unique cultural and environmental attributes.

Accountability and Financial Planning – The City will institute financial planning that ensures City services are provided at the best value and that the services are in alignment with the needs and wants of the community.

Environmental and economic sustainability – The City’s financial strategy will support continued investment in the renovation and maintenance of physical infrastructure/facilities and in policies and programs that support a clean and healthy natural environment.

Transparency and engagement – The City will be accountable for producing value for the community by implementing planning and report mechanisms that make it clear how the City plans to use its resources to achieve the community vision. The City is committed to engaging the public as a partner in formulating plans and delivering services.

Fiscal Policy Statement Status Comments
Operating Budget Policies
The City will adopt a balanced budget by June 30 of each year. A balanced budget is defined as one in which total expenditures equal total revenue. An entity has a budget surplus if expenditures are less than revenues. It has a budget deficit if expenditures are greater than revenues.
√
An annual base operating budget will be developed by verifying or conservatively projecting revenues and expenditures for the current and forthcoming fiscal year.
√
Current revenues will be sufficient to support current operating expenditures and a budgeted positive operating position will be maintained.
√
The City will annually review the General Fund operating position to determine if funds are available to operate and maintain future capital facilities. If funding is not available for operations and maintenance costs, the City will delay construction of the new facilities.
√
351
Fiscal Policy
Fiscal Policy Statement Status Comments
Revenue Policies
The City will try to maintain a diversified and stable revenue system to shelter it from short-term fluctuations in any one revenue source.
√
The City will estimate its annual revenues by an objective, analytical process utilizing trend, judgmental, and statistical analysis as appropriate.
√
All City Council-established General Fund User fees will be reviewed and adjusted annually as part of the budget process by each City department and the analysis with recommended changes will be provided to the City Council. The basis for adjustment will be the cost of providing services, inflationary impacts, or other budgetary factors as appropriate. User fees will be established to recover the full cost of services provided, except when the City Council determines that a subsidy from the General Fund is in the public interest.
√
One-time operating, capital, and reserve revenues will be used for one-time expenditures. Exceptions must be formally adopted by Council action and may only offset operating expenditures for a limited time period of less than five fiscal years.
√
The City will annually identify developer fees and permit charges received from “non-recurring” services performed in the processing of new development and use those funds to meet peak workload requirements.
√
Allocate one-third of total Transient Occupancy Tax dollars toward the unfunded pension liability.
√
UAL payments of $4.3
million are budgeted in FY
2025
Expenditure Policies
The purchase of new or replacement capital equipment with a value of $5,000 or more and with a minimum useful life of two years will require budget approval.
√
The City will annually project its equipment replacement and maintenance needs for the next five years and will update this projection each year. A maintenance and replacement schedule will be developed and followed.
√
352
Fiscal Policy
Fiscal Policy Statement Status Comments
Utility Rates and Fees Policies
The City will set fees and user charges for each utility fund at a level that fully supports the total direct and indirect cost of the activity. Indirect costs include the cost of annual depreciation of capital assets and overhead charges.
√
Utility rates will be established for each of the next five years and this rate projection will be updated annually.
√
Capital Improvement Budget Policies
The City will make all capital improvements in accordance with an adopted capital improvement program and will include an annual six- year plan for capital improvements (CIP design, development, implementation, and operating and maintenance costs.) The first year of the six-year plan must be fully funded in the adopted budget. Projects that are not fully funded must be removed or delayed until adequate funding exists for design, construction, operating and maintenance.
√
CIP is addressed in the
Capital Improvement
Section of the Budget
Capital Improvement projects must project operating and maintenance costs for the five-year forecast period to ensure that future year budgets maintain a positive operating position. √
The Park Acquisition & Development Fund and other special development impact funds may only be used to fund facilities included in the Master Plan for City Facilities.
√
Short-Term Debt Policies
The City may use short-term debt to cover temporary or
emergency cash flow shortages. All short-term borrowing will be subject to Council approval by ordinance or resolution. √ The City may issue interfund loans to meet short-term cash flow needs. Short-term is defined as a period of one year or less.

Interfund loans will be permitted only if a specific source of repayment is identified within the “borrowing” fund. Excess funds must be available and the use of these funds will not impact the “lending” fund’s current operations. The prevailing interest rate, as established by the City Treasurer, will be paid to the lending fund.

Short-term interfund loans require Council approval.
√
353
Fiscal Policy
Fiscal Policy Statement Status Comments
Long-Term Debt Policies
The City will confine long-term borrowing to capital improvements that cannot be funded from current revenues. √
The City may issue long-term interfund loans to fund capital improvements. Interfund loans will be permitted only if a specific source of repayment is identified within the “borrowing” fund. Excess funds must be available and the use of these funds will not impact the “lending” fund’s long-term operations. Long-term interfund loans will be fully amortized (principal and interest included in payment). The prevailing interest rate and duration of the loan will be established by the City Treasurer. Principal and interest will be paid to the lending fund.

Long-term interfund loans require Council approval. Long-term interfund loans will be disclosed in the City’s annual Operating Budget. √
The City will establish and maintain a Debt Policy. √
The City will establish a restricted reserve in the Water Operating Fund equal to one year’s debt service on the State Revolving Loan. The purpose of this reserve will be to provide a debt reserve as required under the State Revolving Fund loan financing agreement. √ State Revolving Loan Reserve
= $900,600
Fund Balance and Reserve Policies
The City will maintain emergency reserves equal to 18% of operating expenditures of the General Fund. The primary purpose of this reserve is to provide stability during a significant economic downturn, or to offset a significant one-time loss of revenue. The reserve exists in order to provide short-term funding to protect the City’s essential service programs and funding requirements or to provide for unanticipated or emergency expenditures that could not be reasonably foreseen during preparation of the budget.
√
FY 2025 Emergency Reserve =
$15.0 million, or 18% of
General Fund operating
expenditures
The City will maintain an emergency reserve equal to 12% of operating expenses for Enterprise Funds. The primary purpose of these reserves is to protect the Funds during periods of economic downturn, other unanticipated expenses, or emergency expenses that could not be reasonably foreseen during preparation of the budget.
√
--
--
√
√

FY 2024-25 Emergency
Reserves:

Water $1,528,000
Sewer - $195,000
Storm Drain - $116,000
Solid Waste - $35,000
Golf - $359,000
The City will establish an account to accumulate funds to be used for payment of accrued employee benefits for terminated employees. The level of this reserve will be maintained at a level at least equal to projected costs for employees who are eligible for retirement. --

354
Fiscal Policy
Fiscal Policy Statement Status Comments
The City will establish a Capital Equipment Replacement reserve and a Facilities Maintenance Capital Asset reserve for accumulation of funds for the replacement or worn and obsolete equipment other than vehicles and for costs associated with the maintenance of all City facilities. These reserves will be maintained at a level at least equal to the projected five-year capital asset replacement and maintenance costs.
√
√
FY 2024-25 Capital Equipment
Reserve = $2,005,000;
FY 2024-25 Facilities
Maintenance Reserve =
$1,720,000
The City will establish Water, Sewer, Storm Drain and Golf depreciation reserves for costs associated with the major maintenance and capital improvement costs included in the Enterprise Funds. The minimum reserve level shall be at a level equal to the projected three-year capital and major maintenance costs.
--
--
--
√
FY 2024-25 Depreciation
Reserves:

Water = $7.6 million
Sewer = $3.6 million
Storm Drain = $0.9 million
Golf = $3.8 million
The City will establish a Golf Course Improvement reserve for costs associated with capital improvements budgeted in the Golf Course Fund.

The reserve will be maintained at a level at least equal to the projected three year costs.
√
FY 2024-25 Golf Course
Improvement reserve = $1.3
million
The City will establish a Park Asset Replacement Reserve with a target balance of $1.2 million for replacement of park assets in the future. The reserve balance will be reviewed annually and funded through one-time revenues or undesignated General Fund balance transfers, when available.
--

FY 2024-25 Park Asset
Replacement Reserve = $0.3
million
The General Liability self-insurance reserve will be maintained at a level which, together with purchased insurance policies, adequately protects the City. The City will maintain a reserve of one times its annual insurance authority premium. In addition, the City will perform an annual analysis to document those claims which are not covered by the insurance pool to which the City belongs, and reserve an additional appropriate amount to pay for such uncovered claims.
√
FY 2024-25 General Liability
Reserve = $3.2 million
The Workers’ Compensation self-insurance reserve will be maintained at a level which, together with purchased insurance policies, adequately protects the City. The City will maintain a reserve of three times its self insurance retention for those claims covered by the insurance pool (of which the City is a member). In addition, the City will perform an annual analysis of past claims not covered by the insurance pool, and reserve an appropriate amount to pay for uncovered claims.
√ FY 2024-25 Workers
Compensation Reserve = $2.0
million
The City will establish a Fleet Replacement Reserve for costs associated with the replacement of vehicles and other rolling stock (such as trailers, compressors or other equipment on wheels) as they become unserviceable, obsolete or reach a predetermined service life. The reserve will be maintained at a level at least equal to the projected fiveyear fleet replacement costs. √
FY 2024-25 Fleet Replacement
Reserve = $3.7 million
355
Fiscal Policy
Fiscal Policy Statement Status Comments
Investment Policies
The City Treasurer will annually submit an investment policy to the City Council for review and adoption. √
Accounting, Auditing & Financial Reporting Policies
The City’s accounting and financial reporting systems will be maintained in conformance with generally accepted accounting principles and standards of the government Accounting Standards Board. √
An annual audit will be performed by an independent public accounting firm with the subsequent issue of an official Comprehensive Annual Financial Report, including an audit opinion.
√
A fixed asset system will be maintained to identify all City assets, their condition, historical cost, replacement value, and useful life.

√ A Fixed Asset inventory is
maintained annually.

Quarterly financial, capital improvement program and investment reports will be submitted to the City Council and will be made available to the public.
√
An annual revenue manual will be prepared after the close of the fiscal year. The manual will provide information on the revenue source, legal authorization, timing of receipts and historical collection over the last five year period. Fee schedules or calculations will also be provided. √
Full and continuing disclosure will be provided in the general financial statements and bond representations.
√
A good credit rating in the financial community will be maintained. √ Standard & Poor’s = AAA Establish and maintain a formal compensation plan for all employee salary or wage ranges and maintain a formal salary schedule for every approved position title showing the current pay rate for each identified position. The salary schedule will be approved and adopted by the City Council and will be made publicly available.
√
Establish a position control system to ensure that staffing levels are maintained at the levels approved by City Council. √

356
Fiscal Policy
Legend:
√ Budget complies with Fiscal Policy Standard
Fiscal Policy Standard is not met in Budget
Fiscal Policy Statement Status Comments
Long Term Financial Policies
Annually prepare a five year forecast that maintains the current level of services, including known changes that will occur during the forecast period. If the forecast does not depict a positive operating position in all five-years of the forecast, the City will strive to balance the operating budget for all years included in the five-year financial forecast. √
Annually evaluate trends from a budget-to-actual perspective and from a historical year-to-year perspective to identify areas where resources have been over allocated. This would improve the accuracy of revenue and expenditure forecast by eliminating the impact of recurring historical variances.
√
Risk Financing Policies
The City will maintain adequate insurance coverage, pooled coverage, or self-insurance for general liability, property, errors and omissions, subsidence, automobile liability, workers’ compensation, and other identified loss exposures.
√
The City will maintain a risk financing strategy, which shall include an annual review of insurance policy limits, types of coverage, reserve requirements, and self-insurance limits, if applicable. √
Pension Policies
The required actuarial contributions shall be made to cover the current service cost and unfunded liabilities based on the actuarially determined contribution rate.
√
Annually, review the City Pension plans funding levels and identify areas where funding may be utilized to target a funding ratio of 90% or higher for each of the City’s individual pension plans.
--
357
358
Performance Measures
Performance measures are designed to determine accountability, improve service quality, allocate resources and evaluate departmental performance in meeting San Clemente’s Mission Statement. In this section, performance measures are presented by the City’s major departments and reflect operations of all City funds.

A summary by department of the performance measures to the Mission Statement focus is summarized in the table below. Performance measures assess workloads, efficiency and effectiveness in meeting the needs of the citizens of San Clemente.

Detailed performance measures are presented this section by Department.

Mission Statement Focus
DEPARTMENTS Safe/Healthy
Atmosphere
Responsible
Growth &
Preservation
LongTerm
Stability
Balanced
Community
General Government encompasses the City Manager, City Clerk, and Economic Development. Performance measures focus on providing information to citizens, citizen interaction and general oversight to ensure ongoing efficiency and effectiveness.
√ √ √ √
Finance and Administrative Services is comprised of Treasury, Finance, Human Resources, Risk Management, Fleet Management and Information Technology functions. Performance measures focus on financial accountability, workforce activity, risk services and technology demands to allow City activities to function. √
Public Safety includes Police and Fire contracted services and Marine Safety. Performance measures in this area address the timeliness and service levels related to ongoing public safety as well as public preventative and education services.
√
Community Development consists of Building, Planning, and Code Enforcement divisions. Performance measures address the implementation of the City’s vision through land development, housing, construction and code enforcement activities.
√ √ √
Public Works includes Administration, Engineering, Maintenance (City Facilities, Streets, Beaches and Parks) and their related infrastructure. √ √ √
Utilities includes Water, Sewer, Storm Drain, Clean Ocean and Solid Waste services. Performance measures address the development, operations and maintenance of safe water supplies and sanitary disposal of waste, and improving local water quality.
√ √
Beaches, Parks & Recreation includes Administration and Recreation services. Golf is also included. Performance measures address the use of City parks and other recreational facilities, including special community events, and the offering of recreation activities to meet the community needs while maintaining the City’s character. √ √ √
359
2022-23 2023-24 2024-25 2025-26
Actual Projected Budget Budget
Number of Regular City Council minutes prepared within 21 days of meeting
29 20 20 20
Number of Regular City Council Agendas/Packets posted 4 days prior to meeting
29 20 20 20
Number of formal public records requests 1277 1750 1925 2100 Number of contracts released within 7 working days of
receipt of completed contract and securities
121 101 110 120
Number of Council-adopted resolutions processed within 7 working days of adoption
82 182 200 215
Number of Council-adopted ordinances processed within 7 working days of adoption
19 20 20 20
Percent of Regular Council Minutes produced within 21
days
100.0% 100.0% 100.0% 100.0%
Percentage of Agendas/Packets provided at least 4 days
prior to the meeting
100.0% 100.0% 100.0% 100.0%
Percentage of public records requests responded to within 10 days
100.0% 100.0% 100.0% 100.0%
Percent of contracts released within 7 working days of
receipt of completed contract and securities
100.0% 100.0% 100.0% 100.0%
Percent of Council adopted resolutions processed within 7 working days of adoption.
100.0% 100.0% 100.0% 100.0%
Percent of Council adopted ordinances processed within 7 working days of adoption.
100.0% 100.0% 100.0% 100.0%
General Government
City Clerk
Performance Measures
Effectiveness:

Workload Outputs:

Performance Measures
360
2022-23 2023-24 2024-25 2025-26
Actual Projected Budget Budget
Percentage of quarterly reports completed within the end of the month after the financial close of the quarter.
100.0% 100.0% 100.0% 100.0%
Rate of return on investments 3.12% 2.91% 3.00% 3.00%
Percentage of City operating funds in balance* 100.0% 95.0% 95.0% 95.0% Percentage of adopted fiscal policies in compliance* 87.7% 90.0% 90.0% 90.0% * Annual measurement.

Number of accounting transactions processed 26,991 27,000 27,100 27,300 Number of utility bills generated per year 226,227 226,170 226,300 226,350 Number of business licenses issued 5,759 5,634 5,775 5,800 Average cost to process accounting transactions $46.64 $46.00 $46.50 $46.50 Average cost to generate a utility bill $3.42 $3.90 $3.75 $3.75 Average cost to generate a business license $32.13 $32.50 $33.00 $33.00 Percentage accuracy of financial transactions within
established accuracy rates
100.0% 100.0% 100.0% 100.0%
Percentage of receivables written off 0.08% 0.15% 0.15% 0.15% Percentage of receivables over 60 days old 42.5% 40.0% 42.0% 42.0% Finance & Administrative Services Administration
Efficiency:

Performance Measures
Efficiency:

Workload Outputs:

Effectiveness:

Finance & Administrative Services
Performance Measures
Finance Division
Effectiveness:
361
2022-23 2023-24 2024-25 2025-26
Actual Projected Budget Budget
Number of recruitments 38 32 30 30
Number of employees hired 37 25 30 30
Number of open Workers' Compensation claims 19 15 17 17 Number of personnel Action Forms processed 638 650 650 650 Percentage of recruitments opened within 2 workdays of
being approved
100.0% 100.0% 100.0% 100.0%
Percentage of employees scheduled for pre-employment
orientation within 2 work days of receipt of PA by Human Resources office
100.0% 100.0% 100.0% 100.0%
Percentage of employees on Workers' Compensation whose
initial paperwork is processed within 1 work day
100.0% 100.0% 100.0% 100.0%
Number of workstation computers administered 313 315 317 318 Number of IT Help Desk service requests closed 2,587 2,800 2,800 2,800 Number of server computers administered (virtual (52),
physical (16), and other (11))
77 79 80 82
Percentage of requests for computer services initial
response provided within 1 business hour

96.9% 98.5% 99.5% 99.5%
Percent of requests for computer services resolved within SLA Estimated Resolution Timeframe

97.7% 98.5% 99.0% 99.0%
Effectiveness:

Finance & Administrative Services
Human Resources
Performance Measures
Performance Measures
Efficiency:

Workload Outputs:

Efficiency:

Information Technology
Workload Outputs:
362
2022-23 2023-24 2024-25 2025-26
Actual Projected Budget Budget
Total number of vehicles maintained 160 160 161 161
Number of work orders completed 745 590 667 628
Number of preventative maintenance services completed 267 270 269 270 Number of repeat work orders needed 0 0 0 0
Percentage of fleet available per month 99.4% 99.0% 99.2% 99.1% Percentage of reworks relative to total work orders 0.0% 0.0% 0.0% 0.0% Percentage of preventative maintenance services 100.0%
completed within 1 day
100.0% 100.0% 100.0% 100.0%
Performance Measures
Performance Measures
Effectiveness:

Finance & Administrative Services
Contract Fleet Maintenance
Workload Outputs:
363
2022-23 2023-24 2024-25 2025-26
Performance Measures Actual Projected Budget Budget
Number of total calls for service 25,964 24,986 25,475 25,730 Number of emergency calls received (Priority 1) 404 346 375 360 Number of traffic collision reports 354 368 361 364
Number of Group A crimes committed per
1,000 population - annual

34.31 33.87 34.09 34.10
Average response time from dispatch to on-scene
emergency calls
4:51 4:50 4:52 4:51
# of use of force 54 55 56 53
# of arrests 1,147 1,322 1,234 1,278
# of parking violations 6,353 7,799 7,081 7,440
# of moving violations 2,937 3,301 3,119 3,210
# of Group A Crimes 2,273 2,244 2,258 2,251
# of Group B Crimes 7,791 7,801 7,796 7,799
Percentage of emergency calls responded to in 5 minutes or less

83.5% 82.1% 80.9% 80.7%
Percentage change in Group A crimes
from prior year to current year*

2.7% -1.3% 0.7% -0.3%
Number of emergency calls 5,820 5,890 5,913 5,975
Number of new construction fire inspections performed 403 404 416 421 Number of fire inspections performed 1,039 1,034 1,037 1,057 Number of fire plan checks completed 344 355 394 395
Number of technical on-site inspections completed* N/A 449 462 476 Average response time for emergency calls 7:06 7:10 7:05 7:04

64.0% 77.8% 78.0% 78.0%

97.3%

98.0% 99.0% 98.5% 98.6%
Percentage of 10 day turn around plan checks completed
within goal

97.8% 94.8% 97.4% 97.5%
**In FY 2023-24 performance metrics for response times changed from 7 minutes to 8 minutes and 30 seconds.

Effectiveness:

Performance Measures
Public Safety
Contract Police Services

97.4%
Efficiency:

Percentage of all plan checks completed within adopted
turn around time goals based on plan types

96.8%
*In FY 2023-24, this stat took place of % of technical on-site inspections completed within 72 hours that had previously been under the Effectiveness section.

Workload Outputs:

Percentage of 5 day turn around plan checks completed
within goal

97.5%
Workload Outputs:

Efficiency:

Contract Fire Services
* In June 2021 statistical data changed from Uniform Crime Reporting (UCR) to the National Incident-Based Reporting System (NIBRS). UCR reports the most serious offense committed in a single incident while NIBRS reports all offenses that occur within a single incident. The reporting differences explain increases in Group A crimes.

Percentage of calls with response time within 8 minutes 30 seconds**
Effectiveness:
364
2022-23 2023-24 2024-25 2025-26
Performance Measures Actual Projected Budget Budget
Number of beach visitors (estimate) 2,380,100 2,494,289 2,466,825 2,483,084 Number of swimmer rescues 1,489 1,536 1,764 1,775
Number of preventative actions via public
education/warnings
22,030 25,493 28,293 28,597
Number of people reached through public education
programs
32,087 38,029 40,757 40,255
Number of drownings with lifeguards on duty 0 0 0 0
Visitors per lifeguard (8 hour shift) 714 704 767 774
Percent of City elementary schools reached through public education*

87.0% 95.0% 90.0% 90.0%
* Annual measurement
Workload Outputs:

Efficiency:

Public Safety
Marine Safety
Performance Measures
Effectiveness:
365
2022-23 2023-24 2024-25 2025-26
Performance Measures Actual Projected Budget Budget
Number of building permits issued 3,201 2,491 2,500 2,500 Number of Plan Reviews performed 3,609 2,514 2,450 2,450 Number of building inspections completed 11,516 10,972 10,000 10,000 Number of Plan Reviews performed per Plan Check staff 1,203 1,200 975 975 Number of inspections conducted per inspector 4,249 4,388 4,300 4,300 Percentage of new projects first review
completed within 15 work days

92.6% 99.0% 99.0% 99.0%
Percentage plan review rechecks %
reviewed within 10 work days

88.6% 98.0% 98.0% 98.0%
Number of discretionary applications 138 124 138 120
Number of new administrative applications 255 250 255 240 Number of zoning plan check reviews 2,035 2,100 2,035 2,100 Number of planning agenda items (CC, PC, ZA,
DRSC, PC SS) 88 110 88 100
Number of Special Projects (GP IM's/ZO updates, etc.)
initiated 4 4 4 4
Number of people assisted at counter/ over phone 3,761 2,750 3,761 3,500 Number of outreach meetings attended (Business Liaison, Housing/Social Services, etc.) 40 92 71 70
Number of Historic Preservation-related applications 33 25 33 30 Number of Quality Assurance staff hours 66 20 66 50
Number of people assisted at counter/phone/FTE /Qtr 126.8 112.0 112.0 115.0 Number of Plan checks completed/FTE/Quarter 69 86 71 75 Efficiency:

Planning
Community Development
Workload Outputs:

Workload Outputs:

Building
Effectiveness:

Performance Measures
Efficiency:
366
2022-23 2023-24 2024-25 2025-26
Performance Measures Actual Projected Budget Budget
Percentage of HPPA properties maintained in compliance 80.0% 80.0% 80.0% 85.0% Percentage of plan reviews completed within deadline 82.5% 77.9% 82.0% 85.0% Percent of discretionary applications completed within
deadline
100.0% 100.0% 100.0% 100.0%
Percent of calls returned within one business day 79.1% 85.4% 79.0% 85.0% Percent of counter served within 10 minutes 63.5% 67.3% 62.0% 80.0% Percent of counter served over 10 minutes 36.5% 32.7% 37.0% 10.0% Number of new cases 1,144 1,400 1,568 1,646
Number of complaints processed 1,931 2,488 2,562 2,690
Number of cases closed 1,020 1,100 1,180 1,239
Number of case actions 5,155 6,732 7,068 7,422
Number of site visits conducted 1,282 2,196 2,305 2,421 Number of hours for certification/training 210 16 231 244 Number of outreach hours provided 100.0%81 0 0 0
Number of hours assisting customers at public counter 27 24 27 29 Number of non-parking violations addressed 3036 20,232 21,243 22,305 Number of parking violations addressed 142 1,570 1,491 1,566 Number of Park & Beach patrols/visits 29,847 28,152 32,831 36,114 Number of hours for certification/training 112 120 142 160 Number of hours assisting reservation/rental customers at Parks/Beaches 244 716 751 789
Number of Maintenance issues reported/addressed 149 92 163 180 Number of hours assisting at special events/escorts 12 49 18 24 Number of permit/business license inspections 4 12 18 26 Number of complaints responded to 514 664 796 956
Number of new cases per officer 136 244 470 517
Number of cases closed per officer 121 367 422 485
Number of site visits per day per officer 1.3 2.0 2.2 2.4 Number of actions per officer 154 2,244 2,356 2,474
Number of cases (caseload) per officer 39 51 53 56
Number of total violations addressed/week/FTE Ranger 15.2 96 110 126 Number of Park & Beach patrols/week/FTE Ranger 140.3 139 168 201 Average number of hours assisting reservation & rental
customers/rental

0.5 4.0 4.4 4.8
Workload Outputs:

Community Development
Performance Measures
Planning (continued)
Code Compliance
Effectiveness:

Efficiency:
367
2022-23 2023-24 2024-25 2025-26
Performance Measures Actual Projected Budget Budget
Percentage of cases acknowledged within 2 days 45.0% 60.0% 66.0% 72.6% Percentage of cases resolved within 10 days 42.7% 44.7% 46.9% 49.2% Percentage of cases resolved within 30 days 47.8% 58.7% 61.6% 64.6% Percentage of cases over 60 days old 56.8% 70.0% 53.9% 51.2% Number of Home Rehab loans provided to property owners 6 3 5 5 Number of businesses receiving commercial facade grants 1 3 3 3 Number of non-profits receiving Social Program grants 5 4 5 5 Percentage of Home Rehab loans expended 100.0% 100.0% 100.0% 100.0% Percentage of business commercial façade grants expended 25.0% 25.0% 100.0% 100.0% Percentage of Social Service Program Grants expended 100.0% 100.0% 100.0% 100.0% Economic Development/Housing Administration
Workload Outputs:

Community Development
Performance Measures
Effectiveness:

Effectiveness:

Code Compliance (continued)
368
2022-23 2023-24 2024-25 2025-26
Actual Projected Budget Budget
Number of permits issued 481 450 450 450
Number of inspections 4,218 3,000 3,500 3,500
Number of projects submitted for 1st plan check 45 50 50 50 Number of projects submitted for additional plan checks 80 90 90 90 Number of research projects conducted 315 330 330 330
Number of miles of streets rehabilitated 15.00 17.00 9.00 17.00 Number of citizen traffic complaints received 190 220 220 220 Time spent per first plan review (average hours) 5.75 6.00 6.00 6.00 Time spent per additional plan review (average hours) 4.67 5.00 5.00 5.00 Time spent per research project 0.33 0.40 0.40 0.40
Percent of response to citizen complaints within 45 days 80.6% 85.0% 85.0% 85.0% Percent of project reviews completed in 15 days (1st plan check)

91.1% 90.0% 85.0% 85.0%
Percent of project reviews completed in 10 days (add'l plan check)

84.2% 85.0% 85.0% 85.0%
Percent of research projects completed in 10 days 100.0% 95.0% 95.0% 95.0% Percent of projected street miles rehabilitated 63.0% 100.0% 100.0% 100.0% Percent of traffic complaints resolved 80.6% 85.0% 85.0% 85.0% Engineering
Performance Measures
Effectiveness:

Public Works
Workload Outputs:

Efficiency:

Performance Measures
369
2022-23 2023-24 2024-25 2025-26
Actual Projected Budget Budget
Number of potholes repaired 7 20 12 12
Number of signs repaired or replaced 415 1,000 800 800
Number of work orders received/completed by Facilities
Maintenance Section
270 1,000 700 700
Number of street light/traffic signal repairs 728 750 700 700 Number of USA responses (Underground Service Alerts) 80 200 200 200 Trim 2,500 trees annually to ensure a 8 year cycle 1,970 1,700 2,000 2,000 Number of graffiti cases 1,108 750 750 750
Average sq. ft. of pothole repairs provided per day of
service
171.5 220.0 200.0 200.0
Average # of signs maintained per hour of service provided 0.3 0.6 0.6 0.6 Average # of facilities maintenance work orders completed per day of service

1.2 4.0 4.0 4.0
Average # of USA completed per day of service 0.4 1.0 1.0 1.0 Average number of streetlight/traffic signal repairs per day 3.2 4.0 3.0 3.0 Cost of graffiti removal per case $97 $130 $130 $130

65.0%
Percentage of trees trimmed to maintain an average 8-year trimming cycle

54.7% 50.0% 75.0% 75.0%
Percentage of signage repair requests responded to and
completed within 3 working days

96.7% 90.0% 90.0% 90.0%

93.0%
Percentage of street light / traffic signal service requests completed within 3 working days

96.9% 93.0% 93.0% 93.0%
Percentage of USA service requests completed within 3
working days
100.0% 100.0% 100.0% 100.0%
Percent of graffiti cases closed within 6 hours 60.0% 72.0% 70.0% 70.0% Percentage of facilities maintenance work orders responded to in 3 working days

97.2%
Performance Measures

93.0%
Percentage of pothole service requests repaired within 3 working days

93.0%

65.0% 65.0%
Workload Outputs:

Maintenance
100.0%
Effectiveness:

Public Works
Efficiency:

Performance Measures
370
2022-23 2023-24 2024-25 2025-26
Actual Projected Budget Budget
Acre Feet of Potable water delivered 6,121 6,660 6,850 6,800 Customer Service requests completed 2,780 2,500 2,300 2,300 Millions of gallons of Wastewater processed 3.57 3.60 3.60 3.60 Acre feet of Recycled water delivered 911 1,060 1,500 1,600 # of miles of leak detection on potable water pipeline 80 83 85 85 # of Fire Hydrants serviced per year 290 230 225 225
# of potable/recycled water valves exercised per year 1,580 1,033 1,500 1,500 # of miles of Sewer lines cleaned 30 50 75 75
# of Storm Drain catch basins inspected 410 350 1,400 1,400 # of Storm Drain catch basins cleaned 42 75 150 150
# of miles of Sewer lines inspected by video 54.0 40.0 35.0 50.0 # of miles of Storm Drain lines inspected by video 14.0 10.0 8.0 8.0 Water loss audit validity score (annual) 67.0 70.0 72.0 72.0 Preventive maintenance procedures completed per asset 10,136 13,500 13,500 13,500 Percentage of Sewer collection system cleaned annually 20.4% 50.0% 50.0% 50.0% Percentage of catch basins inspected annually 19.3% 50.0% 50.0% 50.0% Percentage of catch basins cleaned annually 2.2% 10.0% 10.0% 10.0% % Water Distribution system integrity - number of water
service leaks & main breaks per 100 miles of pipe

16.5 25.0 25.0 25.0
Performance Measures
Efficiency:

Workload Outputs:

Performance Measures
Utilities
Effectiveness:

Water/Sewer/Storm Drain
371
2022-23 2023-24 2024-25 2025-26
Actual Projected Budget Budget
Number of facilities inspected for storm water compliance 253 300 260 260 Number of water quality enforcement actions issued 117 140 140 140 Number of local outreach impressions per year 1,891,118 2,000,000 1,900,000 1,900,000 Number of facility inspections per FTE 253 300 260 260
Number of water quality enforcement actions issued 117 140 140 140 Number of public outreach "impressions" per capita 29 30 30 30 ** "impressions" refers to the estimated number views of educational materials
Number of households participating in the Household
Hazardous Waste (HHW) Program
655 1,400 1,300 1,300
Number of Waste Management Plans approved 859 700 700 700 Number of Public Outreach impressions 1,567,440 1,500,000 1,567,440 1,567,440 Number of trash barrel placement violations 245 300 300 300 Tons of Solid Waste diverted from landfill 33,203 25,000 30,000 30,000 Total % of participation for households HHW pick-ups
(19,000 households)

3.45% 2.8% 3.5% 3.5%
Total number of Waste Management Plans approved per
quarter within 24 hours
859 700 800 800
Total number of trash barrel placement violations resolved within 7 days
245 600 300 300
Cost of Public Outreach impressions $0.40 $0.40 $0.41 $0.41 Solid Waste program cost per ton diverted $3.19 $3.30 $3.18 $3.18

0.0%
* Solid Waste performance measures are based on waste
diversion controlled by CR&R
Utilities
Workload Outputs:

Performance Measures
Efficiency:

Efficiency:

Performance Measures
Clean Ocean
Workload Outputs:

Effectiveness:

Solid Waste
372
2022-23 2023-24 2024-25 2025-26
Actual Projected Budget Budget
Number of recreation registrations 26,086 27,000 27,100 27,150 Number of attendees at aquatics centers 42,486 42,000 42,000 42,100 Number of classes offered 2,802 3,152 3,152 3,152
Number of facility bookings 4,212 3,500 3,550 3,570
Number of beach, ballfield, and park bookings 12,663 11,000 11,400 11,450 Number of partnered community events 42 26 26 27
Number of attendees at special events 160,270 75,000 76,000 76,500 Percent of registrations taken on-line 76.2% 78.0% 79.0% 79.0% Percentage of total expenditures recovered by revenues 64.7% 62.0% 62.0% 63.0% 48.9% 62.0% Average number of facility bookings per day 11.6 8.5 8.5 8.5 Average number of beach, ballfield, and park bookings per day

34.8 34.0 34.0 36.0
Average attendence per class 11.1 10.0 11.0 11.0
Recreation
Performance Measures
Performance Measures
Beaches, Parks & Recreation
Efficiency:

Workload Outputs:

Effectiveness:
373
2022-23 2023-24 2024-25 2025-26
Actual Projected Budget Budget
Number of golf rounds played - projected 94,585 88,000 88,000 88,000 Number of golf course acres maintained 133 133 133 133
Total revenue generated by the Golf Course $2,553,016 $2,500,000 $2,500,000 $2,500,000 Course utilization (rounds played/available tee times*) 79.3% 85.0% 85.7% 85.7% Cost per round $29.60 $35.50 $35.50 $35.50
Percentage cost of recovery 130.0% 99.0% 99.0% 99.0%
Average green speed (Stimpmeter) 10'2" 10' 10'10" 10'10" Maintenance quality of golf course retained at a level B May through October
100.0% 100.0% 100.0% 100.0%
Maintenance quality of golf course retained at a level C November through April
100.0% 100.0% 100.0% 100.0%
Golf Operating
Performance Measures
Performance Measures
Beaches, Parks & Recreation
Effectiveness:

Efficiency:

Workload Outputs:
374
Staffing
The City enters FY 2025 with a San Clemente City Employees Association (SCCEA) agreement expiring on June 30, 2024. Management is currently in negotiations with the Association’s representatives for a successor agreement. The existing Memorandum of Understanding (MOU) is located on the City website and a summary of pension information, including rates and funding, is in this Budget section.

As part of the expiring multi-year agreement, a Class and Compensation Study was to be initiated during FY 2023 with the study recommendations to be implemented at the City Councils’ discretion. The consultant’s study of benefited City positions kicked off in late January 2023 and was completed over the course of the calendar year. The study resulted in a variety of recommended changes that included expansion of certain job classification series, salary range adjustments, and position reclassifications. The study recommendations were approved by the City Council in December 2023 and implemented in January 2024. The changes adjusted salaries to the median of the comparable labor market to ensure the City’s pay structure is competitive.

Staffing Changes:

With the recent implementation of the Class and Compensation Study, the only staffing changes incorporated into this Budget address Council priorities and organization critical needs. City staffing levels continue to improve since pandemic lows, with multiple hires during the 2023 calendar year. Staffing reassessments continue as vacancies arise and Human Resources is still prioritizing resources toward filling staff vacancies to meet service delivery needs to the citizens.

While staffing is considered with the budgetary process, Council may approve changes throughout the year, such as with classification changes in the City Manager’s office to address operational needs. Additionally, flexible job positions are modified throughout the year.

Staffing changes incorporated are minimal based on the completion and implementation of the Class and Compensation study. Council prioritized the addition of an Emergency Services Officer position to focus on emergency services activities and to maintain the City’s response plan for major public emergencies. Additionally, enforcement at parks continues to be addressed with the addition of two Park Ranger positions; one position added in each of the next two fiscal years.

Other minor staffing changes are incorporated, but these are routine in nature. Any further staffing changes to meet departmental operational needs or Council priority will be accomplished by City Council modifications during the year, as required. Staffing modifications that can be accomplished through the City Council approved Personnel Rules may not be brought to City Council but communicated by the City Manager.
375
376
Staffing
Executive, 5.00
Manager, 30.95
Confidential, 5.00
General, 155.05
Sworn, 6.00
Benefited Parttime, 1.25
Limited Term,

0.00 Workforce by Category
187 186 192 197 195 191 191 192 194 199 202
11 11
10 6 5
5 5 4 4
1 1
0 50
100
150
200
250
2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-26 Historical FTE Comparison
Benefited P/T Full-Time
377
Staffing
General Fund Workforce Summary:

Police is the largest Department in the General Fund with 54 FTE positions and is staffed by OCSD. Information on these positions are on the Contract Staffing Chart. In addition to these 58 positions that serve the City of San Clemente directly, regional positions which total 16.9 FTE and are funded, which include traffic, auto theft, detectives, court, and other assistance.

Public Works is the second largest Department, with 44.30 FTE positions. The Staff breakout is listed in the Staffing Chart and include Administration, Engineering, and Maintenance. Staff maintains capital assets and all facilities (including other funds) and staff costs are partially recovered from capital project activity and General Fund Overhead charges.

Fire is part of the General Fund with 39 FTE positions and is staffed by OCFA. Information on these positions are listed on the Contract Staffing Chart. Ambulance staff is not listed, these services are provided by CARE ambulance.

Community Development has 37 FTE positions. The Staff breakout is listed in the Staffing Chart and these activities include Administration, Building, Planning, and Code Compliance operations. This exlcludes 2 FTE funded by other funds.

Finance and Administrative Services has 19.50 FTE positions. The Staff breakout is listed in the Staffing Chart and these activities include FAS Admin, Financial Services, Business Services, and Human Resources operations. These divisions provide services to all funds a portion of staff costs are recovered through General Fund Overhead charges.

Beaches, Parks and Recreation has 18.75 FTE positions. The Staff breakout is listed in the Staffing Chart and includes Recreation Administration and Recreation operations.

Marine Safety has 6 FTE positions, with one limited-term. The Staff breakout is listed in the Staffing Chart and these activities include the Marine Safety operations.

General Government has 8 FTE positions. The Staff breakout is listed in the Staffing Chart and these activities include the City Manager and City Clerk operations. Since these divisions provide services to all funds, a portion of staff costs are partially recovered through General Fund Overhead charges.

General
Government, 8.00
Police, 58.00 Fire, 39.00
Marine Safety, 6.00
Community
Development, 37.00
Finance & Admin
Services, 19.50 Public Works, 45.30
Beaches, Parks &
Recreation, 18.75
General Fund -
Workforce by Department
378
Status FY 2021-22 FY 2022-23 FY 2023-24
FY 2024-25 &
FY 2025-26
City Manager
City Manager E 1.00 1.00 1.00 1.00
Executive Assistant C 1.00 1.00 0.00 0.00
Executive Analyst C 0.00 0.00 1.00 1.00
Economic Development Officer M 0.50 0.50 0.00 0.00
Assistant to the City Manager M 1.00 1.00 0.00 0.00
Principal Management Analyst M 0.00 0.00 1.00 0.00
Coastal Administrator M 0.00 0.00 1.00 1.00
Public Information Coordinator C 0.00 0.00 0.00 1.00
Total Full Time 3.50 3.50 4.00 4.00
Total City Manager 3.50 3.50 4.00 4.00
Finance & Admin. Services
Assistant City Manager/FAS Director E 1.00 1.00 0.00 0.00 Chief Administative Officer/ACM E 0.00 0.00 1.00 0.00
Adiminstrative Services Director E 0.00 0.00 0.00 1.00
Senior Administrative Assistant C 1.00 1.00 0.00 0.00
Office Specialist G 0.00 0.00 1.00 1.00
Total Full Time 2.00 2.00 2.00 2.00
Total Finance & Admin. Services 2.00 2.00 2.00 2.00
City Clerk
Legislative Administrator M 1.00 1.00 1.00 1.00
Deputy City Clerk G 1.00 1.00 1.00 1.00
Records Management Coordinator G 1.00 1.00 1.00 1.00
Office Specialist G 1.00 1.00 1.00 1.00
Total Full Time 4.00 4.00 4.00 4.00
Total City Clerk 4.00 4.00 4.00 4.00
Financial Services
Finance Manager M 0.00 0.00 1.00 1.00
Financial Services Officer M 1.00 1.00 0.00 0.00
Accounting Supervisor M 0.00 0.00 1.00 1.00
Accountant G 1.00 1.00 1.00 1.00
Senior Accountant G 1.00 1.00 0.00 0.00
Payroll Coordinator C 1.00 1.00 0.00 0.00
Senior Accounting Specialist G 1.00 2.00 3.00 3.00
Management Analyst G 1.00 1.00 1.00 1.00
Accounting Specialist G 1.00 1.00 1.00 1.00
Total Full Time 7.00 8.00 8.00 8.00
Total Financial Services 7.00 8.00 8.00 8.00
Business Services
Accounting Specialist G 0.50 0.00 0.00 0.00
Business License Specialist G 1.00 1.00 1.00 1.00
Revenue Supervisor G 1.00 1.00 1.00 1.00
Senior Utility Billing Specialist G 0.00 0.00 0.00 1.00 Utility Billing Specialist G 4.11 4.00 4.00 3.00
Total Full Time 6.61 6.00 6.00 6.00
Total Business Services 6.61 6.00 6.00 6.00
Staffing Chart
379
Status FY 2021-22 FY 2022-23 FY 2023-24
FY 2024-25 &
FY 2025-26
Staffing Chart
Central Services
Accounting Specialist G 0.50 0.00 0.00 0.00
Total Full Time 0.50 0.00 0.00 0.00
Total Central Services 0.50 0.00 0.00 0.00
General Liability
Human Resources Analyst (Risk) C 0.00 0.00 1.00 1.00
Risk Management/Human Resources Officer M 1.00 1.00 0.00 0.00 Total Full Time 1.00 1.00 1.00 1.00
Total General Liability 1.00 1.00 1.00 1.00
Information Technology
Information Technology Manager M 1.00 1.00 1.00 1.00
Senior Information Technology Analyst G 0.00 0.00 2.00 2.00 Information Technology Analyst G 3.00 3.00 1.00 1.00
GIS Coordinator G 1.00 1.00 1.00 1.00
Systems Applications Analyst G 1.00 1.00 1.00 1.00
Total Full Time 6.00 6.00 6.00 6.00
Total Information Technology 6.00 6.00 6.00 6.00
Human Resources
Human Resources Manager M 1.00 1.00 1.00 1.00
Human Resources Analyst C 1.00 1.00 1.00 2.00
Human Resources Specialist C 1.00 1.00 1.00 0.00
Human Resources Specialist PT 0.00 0.00 0.00 0.50
Office Specialist PT 0.50 0.50 0.50 0.00
Total Full Time 3.00 3.00 3.00 3.00
Total Part Time 0.50 0.50 0.50 0.50
Total Human Resources 3.50 3.50 3.50 3.50
Engineering
Assistant City Engineer M 0.00 0.00 1.00 1.00
Associate Civil Engineer M 2.00 2.00 2.00 2.00
Assistant Engineer G 5.00 5.00 5.00 5.00
Sr. Construction Inspector G 1.00 1.00 1.00 1.00
Sr. Engineering Technician G 2.00 2.00 2.00 2.00
Principal Civil Engineer M 0.00 0.00 1.00 1.00
Senior Civil Engineer M 4.00 4.00 3.00 4.00
Construction Inspector G 1.00 1.00 1.00 1.00
Total Full Time 15.00 15.00 16.00 17.00
Total Engineering 15.00 15.00 16.00 17.00
Maintenance Services
Maintenance Manager M 1.00 1.00 1.00 1.00
Maintenance Operations Supervisor M 2.00 2.00 2.00 2.00 Facilities Maintenance Coordinator G 1.00 1.00 1.00 1.00 Sr. Facilities Maintenance Specialist G 1.00 1.00 1.00 1.00 Facilities Maintenance Specialist G 4.00 4.00 3.00 3.00 Facilities Maintenance Technician G 0.00 0.00 1.00 1.00 Maintenance Leadworker G 1.00 1.00 1.00 1.00
Electricial Coordinator G 1.00 1.00 1.00 1.00
Electrician G 3.00 3.00 3.00 3.00
380
Status FY 2021-22 FY 2022-23 FY 2023-24
FY 2024-25 &
FY 2025-26
Staffing Chart
CMMS Coordinator G 0.30 0.30 0.30 0.30
Parking Meter Technician G 1.00 0.00 0.00 0.00
Maintenance Worker G 3.00 4.00 4.00 4.00
Administrative Assistant G 1.00 1.00 1.00 1.00
Contract Maintenance Coordinator G 1.00 1.00 1.00 2.00
Maintenance Contract Inspector G 1.00 1.00 1.00 1.00
Maintenance Inspection Coordinator G 1.00 1.00 1.00 0.00 Office Specialist G 1.00 1.00 1.00 1.00
Total Full Time 23.30 23.30 23.30 23.30
Total Maintenance Services 23.30 23.30 23.30 23.30
Public Works Administration
Public Works Director/City Engineer E 1.00 1.00 0.50 0.50 Deputy Public Works Director M 1.00 1.00 0.50 0.50
Emergency Services Officer M 0.00 0.00 0.00 1.00
Management Analyst G 1.00 1.00 1.00 1.00
Administrative Assistant G 1.00 1.00 1.00 1.00
Office Specialist G 2.00 2.00 2.00 1.00
Total Full Time 6.00 6.00 5.00 5.00
Total Public Works Administration 6.00 6.00 5.00 5.00
Building
Building Official M 1.00 1.00 1.00 1.00
Senior Building Inspector G 1.00 1.00 1.00 1.00
Plans Examiner G 2.00 2.00 2.00 2.00
Senior Plans Examiner M 0.00 0.00 1.00 1.00
Sr. Plan Check Engineer M 1.00 1.00 0.00 0.00
Building Inspector G 2.00 2.00 2.00 2.00
Senior Permit Technician G 1.00 1.00 1.00 1.00
Permit Technician G 1.00 1.00 2.00 2.00
Administrative Assistant G 1.00 1.00 1.00 1.00
Permit Technician PT 0.75 0.75 0.00 0.00
Total Full Time 10.00 10.00 11.00 11.00
Total Part Time 0.75 0.75 0.00 0.00
Total Building 10.75 10.75 11.00 11.00
Code Compliance
Code Compliance Manager M 1.00 1.00 1.00 1.00
Senior Code Compliance Officer G 1.00 1.00 1.00 1.00
Community Outreach Worker G 1.00 2.00 2.00 2.00
Code Compliance Officer G 2.00 2.00 2.00 2.00
Code Compliance Technician G 2.00 2.00 2.00 2.00
Lead Park Ranger G 1.00 1.00 1.00 1.00
Senior Park Ranger G 0.00 0.00 2.00 4.00
Office Specialist G 1.00 1.00 1.00 1.00
Total Full Time 9.00 10.00 12.00 14.00
Total Code Compliance 9.00 10.00 12.00 14.00
Planning
Deputy Community Development Director M 1.00 1.00 0.00 0.00 Principal Planner M 0.00 0.00 0.00 1.00
381
Status FY 2021-22 FY 2022-23 FY 2023-24
FY 2024-25 &
FY 2025-26
Staffing Chart
City Planner M 0.00 0.00 1.00 1.00
Senior Planner M 2.00 2.00 2.00 1.00
Associate Planner G 4.00 4.00 3.00 4.00
Lead Project Planner G 0.00 0.00 1.00 1.00
Planning Technician G 0.00 0.00 1.00 1.00
Community Development Technician G 1.00 1.00 0.00 0.00
Economic Development Officer M 0.50 0.50 1.00 0.00
Administrative Assistant G 1.00 1.00 1.00 0.00
Office Specialist G 1.00 1.00 1.00 1.00
Total Full Time 10.50 10.50 11.00 10.00
Total Planning 10.50 10.50 11.00 10.00
Community Development Admin.

Community Development Director E 1.00 1.00 1.00 1.00
Management Analyst G 1.00 1.00 1.00 1.00
Community Development Coordinator G 0.00 0.00 0.00 1.00 Senior Customer Service Specialist G 0.00 0.00 1.00 1.00 Customer Service Specialist G 1.00 1.00 0.00 0.00
Total Full Time 3.00 3.00 3.00 4.00
Total CD Administration 3.00 3.00 3.00 4.00
Beaches, Parks & Recreation Administration
Beaches, Parks & Recreation Director E 1.00 1.00 1.00 1.00 Management Analyst G 1.00 1.00 0.00 0.00
Senior Administrative Assistant G 1.00 1.00 1.00 0.00
Administrative Assistant G 0.00 0.00 0.00 1.00
Total Full Time 3.00 3.00 2.00 2.00
Total Beaches, Parks & Recreation Administration 3.00 3.00 2.00 2.00 Recreation
Aquatics Supervisor G 1.00 1.00 1.00 1.00
Recreation Supervisor G 1.00 1.00 2.00 2.00
Recreation Coordinator G 5.00 5.00 5.00 5.00
Recreation Specialist G 4.00 5.00 5.00 5.00
Sr. Customer Service Specialist G 1.00 1.00 1.00 1.00
Customer Service Specialist G 2.00 2.00 2.00 2.00
Customer Service Specialist PT 0.75 0.75 0.75 0.75
Total Full Time 14.00 15.00 16.00 16.00
Total Part Time 0.75 0.75 0.75 0.75
Total Recreation 14.75 15.75 16.75 16.75
Marine Safety
Marine Safety Chief S 0.00 0.00 1.00 1.00
Marine Safety Captain S 1.00 1.00 0.00 0.00
Marine Safety Lieutenant S 1.00 1.00 1.00 1.00
Marine Safety Officer S 3.00 3.00 4.00 4.00
Office Specialist PT 0.75 0.00 0.00 0.00
Ocean Lifeguard Supervisor PT 1.50 1.50 0.00 0.00
Total Full Time 5.00 5.00 6.00 6.00
Total Part Time 2.25 1.50 0.00 0.00
Total Marine Safety 7.25 6.50 6.00 6.00
382
Status FY 2021-22 FY 2022-23 FY 2023-24
FY 2024-25 &
FY 2025-26
Staffing Chart
Golf Course
Golf Course Manager M 1.00 1.00 1.00 1.00
Golf Course Maintenance Leadworker G 1.00 1.00 1.00 1.00 Golf Course Mechanic G 1.00 1.00 1.00 1.00
Golf Course Maintenance Worker G 3.00 3.00 3.00 3.00
Golf Course Groundskeeper G 4.00 4.00 4.00 4.00
Total Full Time 10.00 10.00 10.00 10.00
Total Golf Course 10.00 10.00 10.00 10.00
Water
Public Works Director/City Engineer E 0.50 0.50 0.50 0.50 Deputy Public Works Director M 0.00 0.00 0.25 0.25
Utilities Manager M 0.45 0.45 0.45 0.45
Assistant Utiities Manager M 0.75 0.75 0.00 0.00
Utilities Superintendent Water M 0.00 0.00 1.00 1.00
Utilities Superintendent Collections/Maint. M 0.00 0.00 0.35 0.35 Utilities Maintenance Supervisor M 0.35 0.35 0.00 0.00
Utilities Superintendent Environmental M 0.00 0.00 0.10 0.10 Utilities Operations Supervisor M 0.10 0.10 0.00 0.00
Office Specialist G 0.50 0.50 0.50 0.50
Sr. Office Specialist G 0.50 0.50 0.50 0.50
Lead Operator G 2.00 2.00 2.00 2.00
Chief Operator Water Systems G 0.00 0.00 1.00 1.00
Chief Operator (water) G 1.00 1.00 1.00 1.00
Chief Operator (reclaimation) G 0.20 0.20 0.20 0.20
Plant Operator G 1.75 1.75 0.75 0.75
Systems Operator G 0.00 0.00 2.00 2.00
System Operations/Water Quality Coordinator G 1.00 1.00 0.00 0.00 Distribution Operator G 9.00 9.00 8.00 8.00
Lead Electrical Instrumentation Technician G 0.40 0.40 0.40 0.40 Electrical Instrumentation Technician G 0.80 0.80 0.80 0.80 Utilities Mechanic G 1.20 1.20 1.20 1.20
Utilities Chief Mechanic G 0.40 0.40 0.40 0.40
Maintenance Leadworker (Water) G 1.00 1.00 1.00 1.00
SCADA Specialist G 0.50 0.50 0.50 0.50
CMMS Coordinator G 0.30 0.30 0.30 0.30
Management Analyst G 0.50 0.50 0.50 0.50
Water Conservation Analyst G 0.85 0.85 0.85 0.85
Regulatory Compliance Analyst G 0.00 0.00 1.00 1.00
Recycled Water Specialist G 1.00 1.00 0.00 0.00
Laboratory Coordinator G 0.30 0.30 0.30 0.30
Total Full Time 25.35 25.35 25.85 25.85
Total Water 25.35 25.35 25.85 25.85
Sewer
Utilities Director E 0.50 0.50 0.00 0.00
Deputy Public Works Director M 0.00 0.00 0.25 0.25
Utilities Manager M 0.45 0.45 0.45 0.45
Assistant Utilities Manager M 0.20 0.20 0.00 0.00
Utilities Superintendent Environmental M 0.00 0.00 0.85 0.85 Utility Operations Supervisor M 0.85 0.85 0.00 0.00
383
Status FY 2021-22 FY 2022-23 FY 2023-24
FY 2024-25 &
FY 2025-26
Staffing Chart
Utilities Superintendent Collections/Maint. M 0.00 0.00 0.55 0.55 Utility Maintenance Supervisor M 0.65 0.65 0.00 0.00
Sr. Office Specialist G 0.50 0.50 0.50 0.50
Office Specialist G 0.50 0.50 0.50 0.50
Lead Operator G 0.50 0.50 0.50 0.50
Chief Operator (Sewer) G 0.70 0.70 0.70 0.70
Chief Operator (Reclaimation) G 0.80 0.80 0.80 0.80
Plant Operator G 4.25 4.25 4.25 4.25
Lead Electrical Instrumentation Technician G 0.60 0.60 0.60 0.60 Electrical Instrumentation Technician G 1.05 1.05 0.90 0.90 Utilities Mechanic G 1.65 1.65 1.80 1.80
Utilities Chief Mechanic G 0.60 0.60 0.60 0.60
Collection Systems Operator G 3.50 3.50 3.50 3.50
SCADA Specialist G 0.50 0.50 0.50 0.50
Management Analyst G 0.50 0.50 0.50 0.50
CMMS Coordnator G 0.35 0.35 0.35 0.35
Water Conservation Analyst G 0.15 0.15 0.15 0.15
Laboratory Coordinator G 0.70 0.70 0.70 0.70
Total Full Time 19.50 19.50 18.95 18.95
Total Sewer 19.50 19.50 18.95 18.95
Environmental Services Operating
Environmental Programs Supervisor M 1.00 1.00 0.00 0.00 Environmental Programs Analyst M 0.00 0.00 1.00 1.00
Total Full Time 1.00 1.00 1.00 1.00
Total Environmental Services Operating 1.00 1.00 1.00 1.00 Storm Drain Utility
Utilities Manager M 0.10 0.10 0.10 0.10
Assistant Utilities Manager M 0.05 0.05 0.00 0.00
Utilities Superintendent Collections/Maint. M 0.00 0.00 0.10 0.10 Utility Operations Supervisor M 0.05 0.05 0.00 0.00
Utilities Superintendent Environmental G 0.00 0.00 0.05 0.05 Chief Operator (Sewer) G 0.30 0.30 0.30 0.30
Lead Operator (Sewer) G 0.50 0.50 0.50 0.50
CMMS Coordinator G 0.05 0.05 0.05 0.05
Electrical Instrumentation Technician G 0.15 0.15 0.30 0.30 Utilities Mechanic I/II G 0.15 0.15 0.00 0.00
Collection Systems Operator G 1.50 1.50 1.50 1.50
Total Full Time 2.85 2.85 2.90 2.90
Total Storm Drain Utility 2.85 2.85 2.90 2.90
Solid Waste Management
Environmental Services Coordinator G 1.00 1.00 1.00 1.00 Total Full Time 1.00 1.00 1.00 1.00
Total Solid Waste Management 1.00 1.00 1.00 1.00
Grand Total Full Time 192.11 194.00 199.00 202.00
Grand Total Benefited Part Time (FTE)* 4.25 3.50 1.25 1.25 Total 196.36 197.50 200.25 203.25
Status: E = Executive, M = Manager, C = Confidential, G = General, S = Sworn, PT = Benefited Part-Time, L = Limited-Term *Includes only Benefited Part-time positions. FTE’s for hourly, non-benefited Part-time staff are not included in the 384
FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26
Fire Contract (OCFA)
Battalion Chief 3.00 3.00 3.00 3.00 3.00
Fire Captains 6.00 6.00 6.00 6.00 6.00
Fire Paramedic Captains 3.00 3.00 3.00 3.00 3.00
Fire Engineers 6.00 6.00 6.00 6.00 6.00
Paramedic Engineers 3.00 3.00 3.00 3.00 3.00
Paramedic Firefighters 12.00 12.00 12.00 12.00 12.00
Firefighters 6.00 6.00 6.00 6.00 6.00
Total Fire Contract * 39.00 39.00 39.00 39.00 39.00
Police Contract (OCSD)
Captain 1.00 1.00 1.00 1.00 1.00
Patrol Sergeant 4.00 4.00 4.00 4.00 4.00
Administrative Sergeant 1.00 1.00 1.00 1.00 1.00
Investigator 4.00 4.00 4.00 4.00 4.00
Deputy 35.00 34.00 39.00 39.00 39.00
Deputy/Motorcycle 2.00 3.00 2.00 2.00 2.00
Community Services Officer 4.00 4.00 4.00 4.00 4.00
Crime Prevention Specialist 1.00 1.00 1.00 1.00 1.00
Office Specialist 2.00 2.00 2.00 2.00 2.00
Police Contract - Direct Staffing 54.00 54.00 58.00 58.00 58.00 Regional Staffing ** 16.90 16.90 16.90 16.90 16.90
Total Police Contract** 70.90 70.90 74.90 74.90 74.90
Animal Services Contract
General Manager 1.00 1.00 1.00 1.00 1.00
Animal Services Officer Supervisor 0.00 0.00 1.00 1.00 1.00 Animal Services Officer 2.00 2.00 2.00 2.00 2.00
Kennel Attendant 3.00 3.00 3.00 3.00 3.00
Animal Services Supervisor 1.00 1.00 0.00 0.00 0.00
Customer Service Specialist II 1.00 1.00 1.00 1.00 1.00 Total Animal Services Contract 8.00 8.00 8.00 8.00 8.00 Fleet Contract
General Manager 0.80 0.80 0.80 0.80 0.80
Technician II 2.00 2.00 2.00 2.00 2.00
Office Clerk 0.75 0.75 0.75 0.75 0.75
Total Fleet Contract 3.55 3.55 3.55 3.55 3.55
** The OCSD Contract also includes 16.90 FTE of Regional support for Traffic, Auto Theft, Detective and other aspects.

Contract Staffing Chart
* In FY 2017-18, all Emergency Transport Services were discontinued with OCFA and transitioned to a private ambulance contract with a private provider, providing two full-time Ambulances servicing the City of San Clemente. 385
Pension Summary
The City has four pension plans, which are summarized in the following chart. The chart lists the pension plan, plan administration information, participant groups and the benefit levels.

Plan Plan Administration Participants Benefit
Marine Safety CalPERS Lifeguards (Full Time) 3% @ 55 (Classic)

2.7% @ 57 (PEPRA)
Safety (Inactive) CalPERS Former police and fire employees 2% @50 (Classic)

2.7% @57 (PEPRA)
Miscellaneous CalPERS General employees (non-safety) 2% @ 55 (Classic) 2% @ 62 (PEPRA)
City of San Clemente Employee
Retirement Plan (CSCERP)
Milliman / Empower Former City employees and Coastal
Animal Services employees
2% @ 55 (Classic)
2% @ 62 (PEPRA)

PENSION CONTRIBUTIONS
Each pension plan’s contribution rates change annually and the FY 2024-25 and FY 2025-26 actuarially determined rates are budgeted. Contributions are comprised of two factors: 1) A percentage rate based on payroll costs to fund the normal cost and 2) An annual flat dollar amount to pay the Unfunded Accrued Liability (UAL) required contribution. The employee rate is paid by employees and the employer rate and the UAL payment are paid by the City.

EMPLOYER PAID PORTION
Plan
FY 2024-25
Employee Rate
FY 2024-25
Employer Rate UAL Amount
Marine Safety 14.5% (PEPRA)

9.00% (Classic)

14.72% (PEPRA)

26.29% (Classic)
$ 37,600
Safety (Inactive) 0% 0% $ 1.35 million
Miscellaneous 8.25% (PEPRA)

7.00% (Classic)

9.82% (PEPRA)

9.82% (Classic)
$ 1.3 million
Past City employees and Coastal
Animal Services employees

10.70% (PEPRA)

7.00% (Classic)

19.00% (PEPRA)

19.00% (Classic)
$ 1.7 million

PENSION PLAN FUNDING
The funding ratio for all of the plans decreased from last year’s 76% to 71% due to a decrease in the CalPERS discount rate from 6.80% and the negative returns during 2022. Individual plans are funded at different levels with a range from 57% to 84%, with the percentages listed by Plan in the following chart.

Plan
Respective
Fund(s)
Market Value
of Assets Liability
Unfunded
Amount
Funding
Ratio
Marine Safety* General Fund $ 6,667,372 $ 7,927,752 $ 1,260,380 84 % Safety (Inactive)* General Fund 29,240,686 42,719,447 13,478,761 68 % Miscellaneous* All City Funds 65,021,671 83,918,076 18,896,405 78 % CSCERP** All Funds 24,328,000 42,565,000 18,237,000 57 % Totals $ 125,257,729 $ 177,130,275 $ 51,872,546 71 %
* CalPERS valuation information as of 6/30/2022.
** CSCERP valuation information as of 7/1/2023 valuation. 386
List of Acronyms
AB Assembly Bill
ACFR Annual Comprehensive Financial Report
AQMD Air Quality Management District
CAC Coastal Advisory Committee
CalPERS California Public Employees Retirement System
CASA Coastal Animal Services Authority
CDBG Community Development Block Grant
CDBG-CV Community Development Block Grant – Coronavirus CIP Capital Improvement Program
CJPIA California Joint Powers Insurance Authority
CMMS Computerized Maintenance Management System
COBRA Consolidated Ominbus Budget Reconciliation Act
COLA Cost of Living Allowance
COPS Citizens Options for Public Safety Grant
CWA Clean Water Act
DOJ Department of Justice Grant
EDMS Electronic Document Management System
EPA Envirnmental Protection Agency Grant
FEMA Federal Emergency Management Agency
FHWA Federal Highway Administration
FLSA Fair Labor Standards Act
FTE Full Time Equivalent
FY Fiscal Year (June 30th)
GAAP Generally Accepted Accounting Principles
GASB Government Accounting Standards Board
GDP Gross Domestic Product
GFOA Government Finance Officers Association
GMA Growth Management Area
HUD US Department of Housing and Urban Development
HVAC Heating, ventilation, and air conditioning
IPMC International Property Maintenance Code
JRWSS Joint Regional Water Supply System
LTFP Long-Term Financial Plan
MWD Metropolitan Water District of Southern California
NPDES National Pollution Discharge Elimination System
OCFA Orange County Fire Authority
OCSD Orange County Sheriff’s Department
OCTA Orange County Transit Authority
OES Office of Emergency Services
OHBC Ole Hanson Beach Club
OPEB Other (than pensions) Post Employment Benefits
PERS Public Employee Retirement System
RCFPP Regional Circulation Financing and Phasing Program RDA Redevelopment Agency (Dissolved 2/1/2012)
SCAC San Clemente Aquatics Center
SCADA Supervisory Control and Data Acquisition System
SCAQMD South Coast Air Quality Management District
SCCEA San Clemente City Employee Association (City union employees) SDWA Safe Drinking Water Act
SONGS San Onofre Nuclear Generating Station
SOCWA South Orange County Wastewater Authority
387
List of Acronyms
SRF State Revolving Fund
STLU Short Term Lodging Unit
SWRCB State Water Resources Control Board
TEA Transportation Enhancement Activities
TOT Transient Occupancy Tax
UAL Unfunded Accrued Liability
URMP Urban Runoff Management Plan
VHSP Vista Hermosa Sports Park
VLF Vehicle License Fees
388
Glossary
AB939:

In 1989, Assembly Bill 939, known as the Integrated Waste Management Act, was passed because of the increase in waste stream and the decrease in landfill capacity. Mandates a reduction of waste being disposed: jurisdictions were required to meet diversion goals of 25% by 1995 and 50% by the year 2000. AB 939 also established an integrated framework for program implementation, solid waste planning, and solid waste facility and landfill compliance.

AB2928:

A State of California Assembly Bill entitled “Traffic Congestion Relief Act” that provides funding for the street and highway pavement maintenance, rehabilitation and reconstruction of necessary associated facilities.

Accounting System:

The City’s financial set of records and procedures that record, classify, and report information on the status and operations of the City.

Accrual Basis Accounting:

Under this accounting method, transactions are recognized when they occur, regardless of the timing of related cash receipts and disbursements. All proprietary and fiduciary funds are accounted for using the accrual basis of accounting.

Air Quality Improvement Fund:

The Air Quality Improvement Fund is used to account for revenues and expenditures relating to the reduction of vehicle pollution.

American Rescue Plan Act (ARPA):

The American Rescue Plan Act (ARPA) of 2021 is a $1.9 trillion economic stimulus bill. Within the ARPA, the Coronavirus State and Local Fical Recovery Fund (CSLFRF) provides $350 billion for states, municipalities, counties, tribes, and territories, including $130 billion for local governments split evenly between municipalities and counties.

Amortization:

The process of decreasing, or accounting for, an amount over a period of time.

Annual Comprehensive Financial Report (ACFR):

The official financial report of the City. It includes an audit opinion as well as basic financial statements and supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions.

Appropriation:

An authorization made by the City Council which permits officials to incur obligations against and to make expenditures of governmental resources. Appropriations are typically granted for a one-year period.

Appropriation Ordinance:

The official legal document approved by the City Council authorizing city officials to obligate and expend resources.

Assessed Valuation:

The estimated value of real and personal property used by the Orange County Assessor as the basis for levying property taxes.

Actuarial Assumptions:

Mathematical/statistical assumptions on a variety of information that dictate the rates paid by public employers and employees (Life expectancy, number of FTE’s, market rate assumptions etc.) Balanced Budget:

A balanced budget is one in which total expenditures equal total revenue. An entity has a budget surplus if expenditures are less than revenues. It has a budget deficit if expenditures are greater than revenues.

Bond (Debt Instrument):

A written promise to pay a specified sum of money at a specified future date, at a specified interest rate. Bonds are typically used to finance capital facilities.
389
Glossary
Bond Rating:

The City has an “issuer bond rating” of AAA awarded by the rating firm of Standard & Poor’s. An obligation rated “AAA” is the highest rating assigned by Standard & Poor’s. This means that the City’s capacity to meet its financial commitment on the debt obligation is extremely strong.

Budget:

A financial plan, including proposed expenditures and estimated revenues, for a period in the future.

Budget Document:

The official financial spending and resource plan submitted by the City Manager and adopted by the City Council explaining the approved budget to the public and City Council.

California Public Employees Retirement System (CalPERS):

Public Employees Retirement System provided for Public Safety personnel by the State of California.

Capital Assets:

Assets of significant value and having a useful life of several years. Capital assets are also called fixed assets.

Capital Expenditures:

Expenditures which result in the acquisition of or additions to fixed assets. Examples include land, buildings, machinery and equipment, and construction projects.

Capital Improvements:

Buildings, structures, or attachments to land such as sidewalks, trees, drives, pipelines, drains and sewers.

Capital Improvement Program (CIP):

A plan, over a period of six years, setting forth each capital project; the amount to be expended in each year; and the method of financing capital expenditures.

Capital Projects Fund:

In governmental accounting, this is a fund that accounts for financial resources to be used for the acquisition or construction of capital facilities. The total cost of a capital project is accumulated in a single expenditure account which accumulates until the project is completed, at which time the fund ceases to exist.

Community Development Block Grant (CDBG):

Federal grant funds distributed from the U.S. Department of Housing and Urban Development (HUD). The City primarily uses these funds for housing rehabilitation, public improvements, and local public service programs.

Carry Forward Projects:

Capital improvement projects approved in prior fiscal years which have been brought forward into the new fiscal year budget.

Central Services Fund:

The Central Services Fund is used to account for the cost of providing central mail, reprographic services and for the operating costs of routine and emergency communications for all City Departments.

California Joint Powers Insurance Authority (CJPIA):

This is a public-entity risk pool comprised of a cooperative group of governmental agencies joined together to finance the exposure of liability and workers’ compensation risks. The City is self-insured for both liability and workers’ compensation insurance. CJPIA provides excess coverage on liability losses.

Citizens Options for Public Safety (COPS) Grant:

The City receives these funds based on California legislative approval of the annual appropriation to counties and cities for public safety.

The grants are distributed based on population. The funds are restricted to “front-line” law enforcement efforts and are used to partially fund a deputy position.
390
Glossary
Clean Ocean Fund:

This fund, created in January of 2003, accounts for activities associated with improving surface water quality and for complying with Federal and State mandated storm water/urban runoff discharge issues.

Clean Ocean Improvement Reserve:

The Clean Ocean Improvement Reserve provides for capital improvements necessary to comply with the requirements of the State of California clean ocean water quality program.

Clean Water Act (CWA):

The primary federal law in the U.S. governing water pollution. Its objective is to restore and maintain the chemical, physical, and biological integrity of the nation’s waters by preventing point and nonpoint pollution sources, providing assistance to publicly owned treatment works for the improvement of wastewater treatment, and maintaining the integrity of wetlands.

Coastal Advisory Committee (CAC):

A City Council appointed committee to make recommendations on coastal zone policies and to serve as an advocate on coastal related issues.

Coastal Animal Services Authority (CASA):

The Joint Powers Agency (JPA) which provides animal control and shelter for the cities of San Clemente and Dana Point.

Commputerized Maintenance Management System (CMMS):

A computer database of information about the City’s maintenance operations.

Consolidated Ominbus Budget Reconciliation Act (COBRA):

Congress passed the landmark Consolidated Omnibus Budget Reconciliation Act (COBRA) health benefit provisions in 1986. The law amends the Employee Retirement Income Security Act (ERISA), the Internal Revenue Code and the Public Health Service Act to provide continuation of group health coverage that otherwise would be terminated.

Cost of Living Allowance (COLA):

Cost of Living Allowance agreed to between the City and the San Clemente City Employee Association (SCCEA).

Constant Dollars:

A measure of the cost of goods or services with the effects of inflation removed.

Contingency:

A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted.

Contingent Liabilities:

Items which may become liabilities of the City but are undetermined at a given date, such as pending lawsuits, unsettled disputed claims, unfilled purchase orders, and uncompleted contracts.

Contract Services:

Services provided to the City from the private sector or other public agencies.

Contributed Capital:

Resources which are externally restricted for the acquisition or construction of capital assets. This category includes, but is not limited to, capital grants, residual equity transfers in and contributions from developers.

Cost Allocation:

A fair and equitable methodology for identifying and distributing direct and indirect costs, from a service provider to the service consumer.

In the City’s case, the general fund is the service provider, while the external funds are the service consumer.

Debt Service:

Payment of interest and repayment of principal to holders of the City's debt instruments. 391
Glossary
Debt Service Fund:

A fund established to account for the accumulation of resources for the payment of long-term debt principal and interest.

Decision Package:

A standardized format whereby departments may request budgetary consideration for new programs, positions, capital equipment, and reclassification.

Deficit:

The excess of liabilities over assets.

Depreciation:

Cost recorded based on an assets estimated useful life due to a decrease in value based on wear and tear, decay and general decline in value.

Developer Fees:

Fees that are charged for specific Community Development services.

Developers Improvement Fund:

The Developers Improvement Fund is used to account for the proceeds of settlements from developers and the future costs of maintaining and/or improving the streets or other infrastructure in the related development tracts.

Electronic Document Management System (EDMS):

The City implemented a two-year project in 2000 to convert the City’s current and future records from paper to electronic storage. The Electronic Document Management System (EDMS) provides a program that allows retrieval of stored documents by staff and the public.

Within the Central Services Fund, funding is appropriated for the on-going conversion of documents to the system. Divisions are allocated EDMS charges through interdepartmental charges, one year in arrears, for the scanning of documents.

Encumbrance:

An amount of money committed for the payment of goods and services not yet received or paid for.

Enterprise Fund:

In governmental accounting, a fund that provides goods or services to the public for a fee that makes the entity self-supporting. It basically follows GAAP as does a commercial enterprise.

Environmental Protection Agency (EPA) Grant:

The Environmental Protection Agency (EPA) grant funding is dispersed by the EPA to the City via project-specific grants for the planning and implementation of urban runoff water quality improvement initiatives. Under terms of these grants, the City is required to provide matching funds for 45% of the project cost.

Expenditures:

Accounts kept on the accrual or modified accrual basis of accounting to track when expenditures are recognized, such as goods are received or services rendered.

Facilities Maintenance Reserve:

The Facilities Maintenance Reserve provides a funding source for maintenance of City facilities. Facilities maintenance expenditures include costs such as flooring replacement, roof replacement, interior and exterior painting, HVAC replacement and parking lot seal coat/striping for all City facilities, plus the compressor, speed drive and boiler for the City pool.

Federal Emergency Management Agency (FEMA):

Federal Emergency Management Agency. A Federal Agency that supports citizens and first responders to ensure that we work as a nation to build, sustain and improve our capability to prepare for, protect against, respond to, and recover from all hazards.

Federal Safe Water Drinking Act (SDWA):

The principal federal law in the U.S. intended to ensure safe drinking water for the public. SDWA applies to every public water system in the U.S.; however, it does not regulated bottled water.
392
Glossary
Fiduciary Funds:

Funds used to report assets held in a trustee or agency capacity for others.

Fiscal Year:

A 12-month period to which the annual operating budget applies and at the end of which the City determines its financial position and results of its operations. San Clemente's fiscal year runs from July 1 - June 30.

Financial Overview:

This section provides an overview of the changes adopted in the budget. Additionally, the significant impacts of budgetary changes are outlined along with dollar amounts (Increase/Decrease).

Five-Year Financial Forecast:

Estimates of future revenues and expenditures to help predict the future financial condition of the community. The Five Year Financial Forecast is included in the City’s annual Long Term Financial Plan.

Fixed Assets:

Assets which are intended to be held or used for a long term, such as land, buildings, improvements other than buildings, machinery and equipment.

Fleet Maintenance Fund:

The Fleet Maintenance Fund is used to account for the operation, maintenance and replacement of City owned vehicles and equipment.

Fleet Replacement Reserve:

The Fleet Replacement Reserve accounts for funds set aside for replacement of Fleet vehicles and equipment.

Fair Labor Standards Act:

The Fair Labor Standards Act sets minimum wage, overtime pay, equal pay and Child Labor Standards for private and public sector employees. Enforcement of the FLSA is assigned to the Department of Labor, Wage and Hour Division.

Full Time Equivalents:

The amount of time a position has been budgeted for in terms of the amount of time a regular, full-time employee normally works in a year.

For example, a full-time employee (1 FTE) is paid for 2,080 hours per year, while a .5 FTE would work 1,040 hours per year.

Fund:

An independent fiscal and accounting entity with a self-balancing set of accounts recording cash and/or other resources together with all related liabilities, obligations, reserves and equities.

Fund Accounting:

System used by nonprofit organizations, particularly governments. Since there is no profit motive, accountability is measured instead of profitability. The main purpose is stewardship of financial resources received and expended in compliance with legal requirements.

Fund Balance:

The excess of fund assets and resources over fund liabilities is also defined as Fund Equity. A portion of Fund Equity may be unspendable, restricted, committed, assigned and unassigned; the remainder is available for appropriation, and is referred to as the Fund Balance.

Fund Equity:

The excess of fund assets and resources over fund liabilities. A portion of the equity of a governmental fund may be unspendable, restricted, committed, assigned and unassigned; the remainder is referred to as fund balance.

Funded Status:

A measure of how well funded, or how “on track” a plan or risk pool is with respect to assets versus accrued liabilities. A ratio greater than 100 percent means the plan or risk pool has more assets than liabilities and a ratio less than 100 percent means liabilities are greater than assets.
393
Glossary
Gas Tax Fund:

The Gas Tax Fund accounts for revenues and expenditures apportioned under the Streets and Highways Code of the State of California.

Expenditures may be made for any street related purpose in the City’s system of streets, County bikeways and pedestrian walkways.

General Employee:

Administrative and clerical support, maintenance workers, skilled trade and craft workers.

General Fund:

In governmental accounting, the fund used to account for all assets and liabilities of a nonprofit entity, except those particularly assigned for other purposes in another more specialized fund. It is the primary operating fund of the City of San Clemente.

General Government:

City Manager, City Council, City Clerk, and Economic Development Divisions.

General Liability Self-Insurance Fund:

The General Liability Self-Insurance Fund is used to provide the City with liability and property insurance. Coverage is provided through the City’s participation in a joint powers agreement through the CJPIA.

General Obligation Bonds:

Bonds for which the full faith and credit of the City is pledged for payment.

General Plan:

Document which incorporates the strategic vision of the community into guiding principals for land use, urban design, housing, mobility, economic development, public health and safety, environmental resources, utilities, recreation and historic and cultural resources.

Generally Accepted Accounting Principles:

Uniform minimum standards for financial accounting and reporting that govern the form and content of the basic financial statements..

Government Finance Officers Association:

The GFOA develops a body of recommended best practices in the functional areas of public finance to give state and local governements more guidance on sound financial management practices.

Golf Course Capital Improvement Reserve:

The Golf Course Capital Improvement Reserve provides for capital improvements to the existing golf course.

Golf Course Fund:

The Gold Course Fund accounts for the operation, maintenance and assets associated with the City-owned 18-hole golf course.

Golf Depreciation Reserve:

The Golf Depreciation Reserve accounts for funds set aside for replacement or major repairs of Golf Fund equipment or facilities.

Government Accounting Standards Board:

An organization created to provide comparability and consistency between different government agencies. GASB issues statements regarding various accounting issues and provides guidelines on how accounting transactions should be recorded.

Governmental Fund:

Governmental Funds are a self-balance set of accounts whose primary sources are taxes, intergovernmental revenues, and other nonexchange revenues.

Homeowners Exempt Subvention:

Supplemental homeowner’s property tax used for public utilities.

Housing and Urban Development:

US Department of Housing and Urban Development. Fedearl Agency set up to create strong, sustainable, inclusive communities and quality afforadable housing for all.
394
Glossary
Improvements:

Buildings, structures, or attachments to land such as sidewalks, trees, drives, tunnels, drains and sewers.

Information Technology Fund:

The Information Technology Fund accounts for costs associated with the City's centralized computer system and is used to distribute these costs to the benefiting departments on a pro rata basis. Costs for hardware and software maintenance and development, computer training and staff support are included
Interdepartmental/Interfund Transfers:

Flows of assets (such as cash or goods) without equivalent flows of assets in return and without a requirement for repayment.

Interest and Rentals:

Revenue derived from the use of property or money.

Interfund Payments:

Expenditures made to other City funds for services rendered.

Interfund Transfers:

Revenues earned for services provided to other City funds.Intergovernmental Revenue:

Revenue received from other governmental agencies and municipalities, such as grants from the State or Federal government.

Intergovernmental Services:

Purchases from other governments of those specialized services typically performed by local governments.

Internal Service Fund:

Funds used to account for the financing of goods or services provided by one department to other departments or agencies of the City.

Joint Regional Water Supply System:

A joint powers authority that ownes, operates and maintains the water system infrastructure.

Lease-Purchase Agreements:

Contractual agreements which are termed "leases", but which in substance amount to purchase contracts.

Levy:
(Verb) To impose taxes, special assessments or service charges for the support of governmental activities. (Noun) The total amount of taxes, special assessments or service charges imposed by Orange County levying property taxes.

Licenses and Permits:

Revenues earned by the issuance of licenses or permits levied in accordance with the benefits conferred by the license or permit.

Local Drainage Facilities Fund:

The Local Drainage Facilities Fund is used to account for drainage fees collected to defray the cost of designing and constructing local drainage facilities and the expenditures for those purposes.

Long-Term External Debt:

Debt borrowed from a source outside the City with a maturity of more than one year after the date of issuance.

Long-Term Financial Plan:

A plan which identifies fiscal issues and opportunities, establishes fiscal policies and goals, examines fiscal trends, produces a financial forecast, and provides for feasible solutions.

Lucity:

A software for public works, offering solutions and support to provide effective asset and maintenance management. Lucity is used by the public works division in connection with the payroll as a time-management tool. 395
Glossary
Maintenance:

Expenditures made to keep an asset in proper condition or to keep an asset in working order to operate within its original capacity.

Major Fund:

Funds in which revenues, expenditures, assets or liabilities are at least 10% of corresponding totals for all governmental or enterprise funds, and at least 5% of the aggregate amount for all governmental and enterprise funds for the same item.

Measure M2:

A local initiative that increased sales taxes by one-half percent approved by Orange County Voters in 1990, which provides funding for transportation improvements. This was extended and is now call Measure M2.

Medical Insurance Fund:

The Medical Insurance Fund accounts for expenditures for medical benefits offered to all regular full-time employees.

Metropolitan Water District (MWD) of Southern California:

Metropolitan Water District of Southern California is a wholesaler that provides water to cities and water districts. These cities and water districts provide drinking water to people in parts of Los Angeles, Orange, San Diego, Riverside, San Bernadino and Ventura counties.

Miscellaneous Grants Fund:

The Miscellaneous Grants Fund accounts for federal grants received from the Department of Housing and Urban Development (HUD). The grants are to be used for the development of a viable community by providing decent housing, a suitable living environment and expanding economic opportunities, principally for persons of low and moderate income.

Modified Accrual Basis:

Under this accounting method, revenues are recognized when they become both measurable and available to finance expenditures of the current period. Expenditures for the most part are recognized when the related fund liability is incurred except for prepayments, accumulated employee leave and long-term debt. All governmental funds are accounted for using the modified accrual basis of accounting.

Net Working Capital:

Net Working Capital is a common accounting formula used for financial analysis. It is defined as current assets minus current liabilities.

Usually simply called working capital.

National Pollution Discharge Elimination System:

Permit system established by the U. S. Environmental Protection Agency to regulate discharge of treated sewage, storm water and urban runoff.

Object:

An expenditure classification which refers to the type of item purchased or the service obtained. Examples include personnel, supplies, and contract services.

Orange County Transit Authority:

Orange County Transit Authority serves Orange County residents and travelers by providing countywide bus and paratransit service, Metrolink rail service, the 91 Express Lanes, freeway, street and road improvement projects, individual and company commuting solutions, motorist aid services and by regulating taxi operations.

Office of Emergency Services:

Office of Emergency Services of the State of California helps to protect lives and property, build capabilities, and support communities by preparing for, protecting against, responding to, and recovering from the impacts of all hazards and threats.

Operating Budget:

The operating budget is the primary means by which most of the financing of acquisition, spending and service delivery activities of a government are controlled. The use of annual operating budgets is required by law. 396
Glossary
Operating Funds:

Funds which are utilized to account for the day-to-day activities of the fund. Examples of this type of fund would be Water Operating, Sewer Operating, Central Services and the General Fund.

Operating Transfer:

Routine or recurring transfer of assets between funds.

Other Charges:

Expenditures that do not fit in other categories, such as insurance premiums and claims, and service/social program expenditures.

Other (than pensions) Post Employment Benefits:

Other Post Employment Benefits refer to benefits other than pensions paid by the employer for retired employees. This refers to retiree medical, dental, prescription drug, vision, life insurance, group legal and long-term care benefits.

Other Revenues:

Revenues from sources other than those specifically identified that are too immaterial in amount to justify the creation of new revenue account line items.

Overhead Charges:

General Fund Overhead (Cost Allocation Program) charges are the recapturing of the cost of services provided to the other funds from the General Fund. These costs would include Personnel, Finance, Payroll, Accounts Payable, Accounts Receivable, City Clerk, and general administration, utilities, maintenance, etc.

Parimutuel Taxes:
“Parimutuel” is a system of betting on races in which the winning bettors share the total amount bet minus a percentage to the operators.

The tax is collected by registered racetracks (collectors) and remitted to the City.

Parks Acquisition and Development Fund:

The Parks Acquisition and Development Fund is used to account for the revenues received from developer fees and the expenditures for the acquisition, construction, improvement or renovation of City owned parks.

Park Asset Replacement Reserve:

The City Council has established a Park Asset Replacement Reserve with a target balance of $1.2 million for the replacement of park assets.

Performance Measure:

Represents the objectives of each City department along with a target date for achieving the objective.

Performance Results:

A summary of major accomplishments and objectives that were met during the fiscal year.

Personnel:

Salaries paid to City employees. Included are items such as regular full time, regular part time, premium overtime and special duty pay.

Personnel Benefits:

Those benefits paid by the City as conditions of employment. Examples include insurance and retirement benefits.

Police Grants Fund:

The Police Grants Fund is used to account for revenues and expenditures relating to police grants.

Professional:

Technical experts, analysts, professional engineers and planners.

Program:

Organizational units directed to attain specific purposes or objectives. 397
Glossary
Projected Surplus/Deficit:

The projected surplus/deficit is the net of forecasted receipts and forecasted disbursements. A surplus is the result of receipts exceeding disbursements, and a deficit is the result of disbursements exceeding receipts.

Proposition 13:

Limits the local property tax rate to a maximum of 1% of a property's assessed market value, rolled back assessments to 1975 values, and unless a property was sold, capped the increase in assessed values at 2%. New taxes, such as a parcel tax, must be approved by two-thirds of local voters.

Proposition 42:

Transportation Funding Plan that requires, effective July 1, 2008, existing revenues resulting from state sales and use taxes be used for public transit and mass transportation; city and county street and road repairs and improvements; and state highway improvements.

Imposes the requirement for a two-thirds of the Legislature to suspend or modify the percentage allocation of the revenues.

Proposition 50:

Proposition 50, the Water Security, Clean Drinking Water, Coastal and Beach Protection Act was approved by the voters in 2002. The bill authorizes grants and loans for the purpose of protecting drinking water from intentional contamination.

Proposition 57:

Proposition 57, the Governor’s Economic Recovery Bond bill, was approved by the voters in March 2004. This bill authorized the State to sell $15 billion of deficit financing bonds to put the budget back in balance. Proposition 57 includes a proposed “triple flip” which essentially swaps one-quarter percent of the local sales tax for an equal amount of “in-lieu” sales tax.

Proposition 58:

Passed in March 2004, this proposition changed the State Constitution and mandates the passage of a balanced budget. If the Legislature and Governor do not pass a balanced budget by July 1, the appropriation level from the previous year’s budget will remain in effect.

Constitutional changes were enacted upon which set up a special reserve account that would reach $8 billion or 5% of the General Fund.

This legislation also restricts the use of certain types of borrowing to cover state deficits.

Proposition 218:

A statewide initiative passed by the voters of California on November 5, 1996. The initiative provided voters with the right to vote on new taxes. The passage of Proposition 218 also eliminated the City’s Lighting & Landscape assessment district because assessments considered “general benefits” such as beach maintenance could not be assessed to property owners.

Proprietary Fund:

Proprietary Funds are a self-balance set of accounts that focus on determination of operating income and whose primary revenue sources are user charges to achieve cost recovery.

Public Facilities Construction Fund:

The Public Facilities Construction Fund is used to account for developer fees collected at the time a building permit is issued to provide for future public facilities necessitated by new development and expenditures for construction of beach parking facilities, public safety buildings or equipment and public facilities.

Purpose Statement:

This provides a general description of the primary purpose of a department or division.

Quimby Act:

The Quimby Act was first established in 1965 by the California legislature. It provides provisions in the Subdivision Map Act for the dedication of fees and/or parkland. California State law requires developers to dedicate fees or land for public parks at a ratio of 5 acres per 1,000 residents in the new development.

Regional Circulation Financing and Phasing Program Fund:

The Regional Circulation Financing and Phasing Program Fund is used to account for the revenues received from developer traffic impact fees and the expenditures for roadway improvements to accommodate new development. 398
Glossary
Reserve:

An account used to indicate that a portion of fund equity is restricted for a specific purpose.

Reserve Fund:

The Reserve Fund is used to account for funds set aside for capital equipment replacement, facilities maintenance, park asset replacement and accrued employee benefits for retired, terminated or former employees funded from the General Fund.

Resources:

Total dollars available for appropriations including estimated revenues, fund transfers and beginning fund balances.

Revenue Bonds:

Bonds issued pledging future revenues, usually water or sewer charges to cover debt payments.

Safety/Quiet Zone:

A designated section or railroad including one or more consecutive public grade crossings in which trains are prohibited from sounding their horns.

Supervisory Control and Data Acquistion System:

Supervisory Control and Data Acquisition System refers to industrial control systems used to control infrastructure processes, facilitiy based processes, or industrial processes.

Service Charges:

Charges for specific services rendered.

Service Description:

A description of the services or functions provided by each department or division.

Sewer Connection Fee Reserve:

The Sewer Connection Fee Reserve is used to construct new facilities required to collect, transport and treat the additional sewage generated by new development.

Sewer Depreciation Reserve:

The Sewer Depreciation Reserve accounts for funds set aside for replacement or major repairs of Sewer Fund equipment or sewer system infrastructure.

Sewer Fund:

The Sewer Fund is used to account for the activities associated with the collection and treatment of wastewater by the City.

Solid Waste Management Fund:

The Solid Waste Management Fund is used to account for the activities associated with the collection, recycling, and disposal of residential and commercial solid waste within the City.

San Onofre Nuclear Generating Station:

San Onofre Nuclear Generating Station.

South Coast Air Quality Management District:

AQMD is the air pollution control agency for all of Orange County and the urban portions of Los Angeles, Riverside and San Bernardino counties.

South Orange County Wastewater Authority:

Created on July 1, 2001 as a Joint Powers Authority with no taxing authority to plan for, acquire, construct, maintain, repair, manage, operate and control facilities for the collection, transmission, treatment and disposal of wastewater, the reclamation and use of wastewater for beneficial purposes, and the production, transmission, storage and distribution of non-domestic water. Special Assessment Bonds:

Bonds payable from the proceeds of special assessments. 399
Glossary
Special Revenue Fund:

In governmental accounting, fund used to account for the proceeds of special revenue sources (other than special assessments, expendable trusts, or for major capital projects) that are legally restricted to expenditure for specified purposes.

State Revolving Fund:

State program provides low-cost financing to public agencies for a wide variety of infrastructure projects.

State Water Resources Control Board:

Oversees the allocation of the state’s water resources to various entities and for diverse uses, from agriculture irrigation to hydo electrical power generation to municipal water supplies, and for safeguarding the cleanliness and purity of California’s water.

Storm Drain Depreciation Reserve:

The Storm Drain Depreciation Reserve accounts for funds set aside for replacement or major repairs of the Storm Drain Utility Fund equipment or storm drain system infrastructure.

Storm Drain Utility Fund:

The Storm Drain Utility Fund is used to account for the activities associated with the operation and maintenance of the City’s storm water collection system.

Street Improvement Fund:

The Street Improvement Fund is used to account for revenues and expenditures related to the rehabilitation of City streets.

Successor Agency:

The entity responsible for winding down the operations of the Redevelopment Agency.

Subsidence Claims:

Claims pending against the City’s General Liability Self-insurance Fund for land movement.

Subventions:

Revenues collected by the State which are allocated to the City on a formula basis. For example, motor vehicle and gasoline taxes.

Supplemental Appropriation:

An appropriation approved by the Council after the initial budget is adopted.

Supplies:

An expenditure classification for articles and commodities purchased for consumption or resale. Examples include office and operating supplies, fuel, power, water, gas, inventory or resale items and small tools and equipment.

Sworn:

Full-time Lifeguard and safety personnel. Fire & Police personnel are included within Police & Fire contracts with the County of Orange.

Taxes:

Compulsory charges levied by the City, County & State for the purpose of financing services performed for the common benefit.

Transient Occupancy Tax:

Pursuant to the California State Revenue and Taxation Code Section 7280, a tax levied on any person occupying a hotel or motel room or renal property for less than 30 consecutive calendar days. The City’s levy is 10% of the rent charged to the occupant.

Transportation Bond Program:

Proposition 1B provides that a percentage of proceeds of State bonds be used to fund the mobility, safety, and air quality improvements of Street and highway maintenance, rehabilitation, reconstruction, or storm damage repair conducted by cities. 400
Glossary
Unfunded Accrued Liability (UAL):

When a plan or pool’s Value of Assets is less than its Accrued Liability, the difference is the plan or pool’s Unfunded Accrued Liability (or unfunded liability). If the unfuned liability is positive, the plan or pool will have to pay contributions exceeding the Normal Cost.

Urban Runoff Management Plan:

A plan to identify and implement programs that will reduce or eliminate polluted discharges and improve local water quality. The plan consists of three main components; structural treatment projects, dry weather monitoring/illegal discharge detection and elimination and public education. The URMP is managed through the Clean Ocean Fund.

Vehicle License Fees:

An annual fee on the ownership of a registered vehicle in California paid to the Department of Motor Vehicles (DMV). The state retains authority over both the amount of revenues that are collected and the method of their distribution to local governments and the Legislature holds the authority to alter the level of VLF revenues.

Water Acreage Fee Reserve:

The Water Acreage Fee Reserve accounts for fees assessed to developers on all parcels of land developed and connected to the City’s water system. Expenditures from this fund are made to plan, design, inspect and construct new water system infrastructure and equipment.

Water Depreciation Reserve:

The Water Depreciation Reserve accounts for funds set aside for replacement or major repairs of Water Fund equipment or water system infrastructure.

Water Fund:

The Water Fund is used to account for the activities associated with the purchase, treatment, distribution and transmission of water by the City and its users.

Workers’ Compensation Fund:

The Workers’ Compensation Fund accounts for the cost to provide Workers’ Compensation insurance coverage to all City employees in compliance with State of California requirements.

Working Capital:

A financial calculation, which represents operating liquidity to the City. It is calculated as current assets minus current liabilities. 401
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org

AGENDA REPORT

CITY OF SAN CLEMENTE

CITY COUNCIL MEETING
CITY OF SAN CLEMENTE 1
Meeting Date: June 4, 2024 Agenda Item: 10A.

Submitted By: Community Development
Prepared By: Adam Atamian, Community Development Director Subject:
..titl e

CONSIDERATION OF A RESOLUTION TO APPROVE A COOPERATIVE SERVICES

AGREEMENT WITH THE COUNTY OF ORANGE FOR UNMANNED AVIATION SYSTEMS (DRONE) SERVICES TO INSPECT OPEN SPACE AREAS FOR FIRE HAZARDS AND SLOPE MONITORING ..body
Fiscal Impact:

A budget appropriation in the amount of $50,000 to account #001-451-43890-000-00000 was approved by the City Council with the adoption of the Fiscal Year 2023-24. Subsequent years are anticipated to be funded through the annual budget process.

Summary:

On May 25, 2022, the City Council directed staff to establish an Unmanned Aviation System (drone) Patrol Program for inspections over the City’s open space areas to identify and address potential fire hazards. At the August 16, 2022 City Council meeting, staff provided a presentation regarding constraints related to having a City-staffed drone-inspection program, and identified an opportunity to contract for the inspections needed. At the conclusion of the presentation, Council directed staff to contract with the County of Orange to provide unmanned aviation systems (drone) inspection services. Staff has worked with the County of Orange over the past two years to conduct a number of drone inspections and reviewed resulting imagery to ensure the process, once contracted, would be effective for the City’s purposes. Additionally, in light of recent bluff and slope failures in the City, staff recommends incorporating slope-monitoring services into the presented contract.

Discussion:

For the Council’s consideration is a resolution to approve a Cooperative Services Agreement with the County of Orange for drone-inspection services for a three-year term in the amount of $150,000, not to exceed $50,000 each year.

The proposed contracted services include:
 Drone inspection performed by highly trained and experienced pilots using County-owned and maintained equipment. Due to the nature of these types of inspections, multiple drones and many sets of back-up batteries are required, beyond City staff’s capacity to maintain.
 Trained and experienced specialists reviewing camera footage/photos using their own licensed software programs and required computer systems. 402
Meeting Date: June 4, 2024 Agenda Item: 10A.

CITY OF SAN CLEMENTE 2
 Inspection information and pin-point mapping provided to the City for Code Compliance staff to follow up to address fire safety issues.
 Slope monitoring data provided through change-detection mapping and time-series comparisons. The County’s drones are capable of mapping out landforms using very accurate locational data that can be compared over time through a series of collected mapped images to detect areas of potential landform changes. This work is recommended to assist the City in identifying areas of future concern.

Council Options:
 Adopt Resolution No. 24-79, which would approve the Cooperative Services Agreement with the County of Orange for Unmanned Aviation Systems (Drone) Services to inspect open space areas and authorize the City Manager to execute the three-year Cooperative Services Agreement, in the amount of $150,000, not to exceed $50,000 per year.  Modify and adopt Resolution No.24-79.
 Continue the Item and provide staff with direction.
 Do not approve the Cooperative Services Agreement with the County of Orange for Unmanned Aviation Systems (Drone) Services.

Environmental Review/Analysis:

The Community Development Department completed an initial environmental assessment of the project pursuant to the California Environmental Quality Act (CEQA). Staff recommends the City Council determine the project is Categorically Exempt from CEQA pursuant to CEQA Guidelines Section 15307 (Class 7: Actions By Regulatory Agencies For Protection Of Natural Resources) because the project involves the use of unmanned aviation systems to inspect open space areas for potential fire hazards and landform changes that could significantly damage existing environmentally-sensitive areas and resources. Furthermore, the County of Orange and City will coordinate as necessary, and with resource agencies as may be appropriate, to avoid drone operations that could potentially impact environmental resources while conducting such inspections for the protection of natural resources.

Recommended Actions:

Staff Recommendation
Staff recommends that the City Council adopt Resolution No. 24-79, which will:

1. Determine the project is Categorically Exempt from CEQA pursuant to CEQA Guidelines Section 15307 (Class 7: Actions By Regulatory Agencies For Protection Of Natural Resources).

2. Approve the Cooperative Services Agreement with the County of Orange for Unmanned Aviation Systems (Drone) Services to inspect open spaces; and 403
Meeting Date: June 4, 2024 Agenda Item: 10A.

CITY OF SAN CLEMENTE 3

3. Approve and authorize the City Manager to execute the Cooperative Services Agreement with the County of Orange, for a term of three years, in the amount of $150,000, not to exceed $50,000 per year.
..recommendation
..endAttachment:

1. Resolution No. 24-79

2. Cooperative Services Agreement between the County of Orange and the City of San Clemente.
..endNotification:

None.
404
Attachment 1
RESOLUTION NO. 24-79

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SAN CLEMENTE, CALIFORNIA, FOR CONSIDERATION OF

APPROVING A COOPERATIVE SERVICES AGREEMENT

WITH THE COUNTY OF ORANGE FOR UNMANNED
AVIATION SYSTEMS (DRONE SERVICES).

WHEREAS, the City’s climatic, topographical, circulation, seismic, geological, and wildland-urban interface conditions create an increased risk of fires and areas of landform movement;
WHEREAS, the City, by virtue of the police powers delegated to it by the California Constitution, is authorized to provide services to promote the health, safety, and general welfare of its residents and provide for the protection of natural resources.

WHEREAS, the City Council desires to establish an Unmanned Aviation System (Drone) Patrol Program for inspections over the City’s open space areas to identify and address potential hazards, including fires and changes in landforms, that could significantly damage existing natural resources, life, property, and infrastructure; and
WHEREAS, the City Council considered a Cooperative Services agreement with the County of Orange for Unmanned Aviation Systems (Drones); and WHEREAS, such services can be utilized for purposes of inspections of open space areas for fire prevention and slope monitoring; and NOW, THEREFORE, the City Council of the City of San Clemente does hereby find, determine and resolve as follows:

Section 1. The foregoing recitals are true and correct and incorporated herein.

Section 2. The project is categorically exempt from CEQA pursuant to CEQA Guidelines Section 15307 (Class 7: Actions By Regulatory Agencies For Protection Of Natural Resources) because the project involves the use of unmanned aviation systems to inspect open spaces areas for potential fire hazards and landform changes that could significantly damage existing environmentally-sensitive areas and resources. Furthermore, the County of Orange and City will coordinate as necessary, and with county, state, and federal resource agencies, as may be appropriate, to avoid drone operations that could potentially impact environmental resources while conducting inspections for the protection of such natural resources. 405
Resolution No. 24-79 Page 2
Section 3. The contract, provided as Attachment 2 to the City Council Agenda Report dated June 4, 2024, and entitled, “Consideration Of A Resolution To Approve A Cooperative Services Agreement With The County Of Orange For Unmanned Aviation Systems (Drone) Services To Inspect Open Space Areas For Fire Hazards And Slope Monitoring,” is approved.

Section 4. The City Manager, or the City Manager's designee, is authorized to execute said contract for a term not to exceed three years, or in excess of a total amount of $150,000 or $50,000 per year, and to take such other actions and execute such other documents as are necessary and proper to accomplish the purposes of this resolution.

Section 5. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED AND ADOPTED this _____ day of ____________________, 2023.

ATTEST:
___________________________ __________________________
City Clerk of the City of Mayor of the City of San
San Clemente, California Clemente, California
406
Resolution No. 24-79 Page 3

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §

CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 24-79 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, _________, by the following vote:

AYES:

NOES:

ABSENT:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. __________________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
____________________________
Elizabeth A. Mitchell, City Attorney
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Attachment 2

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COOPERATIVE SERVICES AGREEMENT

BETWEEN

THE COUNTY OF ORANGE AND THE CITY OF SAN CLEMENTE
This AGREEMENT, made and entered into by and between the City of San Clemente, a municipal corporation located within the County of Orange, State of California, hereinafter referred to as "AGENCY", and the County of Orange, a political subdivision of the State of California, hereinafter referred to as "COUNTY". AGENCY and COUNTY shall sometimes be referred to individually as "PARTY" or collectively as "PARTIES"

RECITALS
WHEREAS, pursuant to California Government Code Section 54981, the legislative body of any local agency may contract with any other local agency for the performance by the latter of municipal services or functions within the territory of the former; and WHEREAS, such services or functions may include infrastructure monitoring services for maintenance purposes using aerial imagery services, aerial drone imagery services including Administrative Support, Unmanned Aerial Systems (UAS) Flights, Data Processing, and Data Delivery; and
WHEREAS, the PARTIES mutually desire to serve the citizens of Orange County by providing extensive, effective, and precise geographical and environmental information without extensive ground personnel and equipment operations, traffic and construction related impediments; and collection of information with significantly high efficiency. These services will provide County citizens and stakeholders with the necessary comprehensive current information to make the required strategic decisions for effective and efficient planning and execution decisions for maintenance of slopes to protect existing infrastructure. By working closely with our mutual agency partners, the County will be able to provide much needed and desired services 408

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to our agency partners, the County will also develop and enhance our capabilities and efficiencies, thereby enhancing our County operations and projects; and WHEREAS, AGENCY wishes to contract with COUNTY for the performance of various municipal services or functions as more specifically described in Attachment "A," herein referred to as "SERVICES"; and
WHEREAS, COUNTY is willing to provide these SERVICES to AGENCY in accordance with the terms, conditions and provisions of this AGREEMENT and accept payment from AGENCY for the cost of those services;
NOW, THEREFORE, AGENCY and COUNTY mutually agree as follows:

GENERAL PROVISIONS
SECTION 1- PURPOSE AND DEFINITIONS
A. PURPOSE:

The PARTIES are entering into this AGREEMENT pursuant to authority granted by California Government Code Section 54981 to establish the terms, conditions and provisions upon which AGENCY may request COUNTY to perform SERVICES on the AGENCY's behalf, including but not limited to aerial imagery services. The COUNTY may use any COUNTY staff as the COUNTY deems appropriate. All COUNTY staff utilized to perform SERVICES will work under COUNTY's direction and supervision.

B. DEFINITIONS

1. "AGENCY" shall mean the City of San Clemente, a municipal corporation.

2. "AGENCY MANAGER" shall mean the AGENCY's City Manager or authorized designee.

3. "AGREEMENT CAPACITY" shall mean the maximum aggregate dollar value of all SERVICES that may be provided by COUNTY to AGENCY under this AGREEMENT. 409

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4. "BILLING SCHEDULE" is the component of a WORK ORDER that describes the time and manner in which AGENCY shall pay COUNTY for SERVICES provided under that WORK ORDER.

5. "COUNTY" shall mean the County of Orange, a political subdivision of the State of California.

6. "COUNTY RESOURCES" shall mean the COUNTY personnel that may be used to provide AGENCY with SERVICES under this AGREEMENT. The COUNTY may utilize any COUNTY staff as the COUNTY deems appropriate to provide the requested SERVICES.

7. "DIRECTOR" shall mean the Director of OC Public Works, or authorized designee.

8. "EFFECTIVE DATE" shall be the date that both PARTIES execute this AGREEMENT.

9. "ONE-TIME SERVICES" are SERVICES provided by COUNTY under this AGREEMENT that may be utilized for a specific project or location. ONE-TIME SERVICES do not include work that is properly classified as RECURRING SERVICES.

10. "PARTY" or "PARTIES" shall mean either or collectively the AGENCY or COUNTY.

11. "RATE SHEET" shall mean the rate sheet for all SERVICES that COUNTY may provide under this AGREEMENT, prepared by the COUNTY upon execution of this AGREEMENT. The RATE SHEET, along with a brief description of the types of work that may be performed under this AGREEMENT, shall constitute Attachment "A" to this AGREEMENT.

12. "RECURRING SERVICES" are SERVICES that are performed on routine, repetitive basis within a given time period.
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13. "SCOPE OF WORK" is a detailed description of the SERVICES and the manner in which they will be provided.

14. "SERVICES" shall mean the routine, recurring services, or one-time projects, provided to AGENCY by COUNTY under the terms of this AGREEMENT, and shall more explicitly be defined in Attachment "A" hereto.

15. A "STOP WORK ORDER NOTICE" shall mean a written notice by the COUNTY to the AGENCY, immediately stopping or cancelling all or any part of a WORK ORDER.

16. A "WORK ORDER" shall be a document created collaboratively by the AGENCY and COUNTY for the purpose of describing and ordering the time, manner and duration in which the COUNTY provides AGENCY with SERVICES under this AGREEMENT. A WORK ORDER shall consist of a SCOPE OF WORK, Estimated Timeline for performance of the SERVICES, Cost Estimate for performing the SERVICES, and BILLING SCHEDULE describing the time and manner in which AGENCY shall pay COUNTY for SERVICES provided thereunder. Once approved by the AGENCY MANAGER, a WORK ORDER shall incorporated into this AGREEEMENT as an Exhibit to Attachment A.

SECTION 11- ADMINISTRATION OF AGREEMENT
A. PARTIES' REPRESENTATIVES: AGENCY MANAGER shall be AGENCY's representative in all matters pertaining to this AGREEMENT and will act as liaison between AGENCY and COUNTY and coordinate the activities of AGENCY staff assigned to work with COUNTY staff to implement the terms of this AGREEMENT.

COUNTY'S DIRECTOR shall be authorized to act as COUNTY's representative in all matters pertaining to this AGREEMENT, and shall act as liaison between AGENCY and COUNTY and coordinate the activities of COUNTY staff assigned to work with AGENCY staff to implement the terms of this AGREEMENT.
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B. PROVISION OF SERVICES:

The PARTIES agree that:

1. AGENCY may request COUNTY to provide SERVICES of the types described in Section III at any time; and

2. Subject to the availability of COUNTY RESOURCES and the limitations of Paragraph 4 herein below, COUNTY may provide SERVICES when requested by AGENCY; and

3. All COUNTY RESOURCES utilized to perform SERVICES will work under COUNTY's direction and supervision; and

4. If COUNTY RESOURCES are unavailable for whatever reason as determined by the DIRECTOR, or the DIRECTOR determines that provision of the SERVICES requested by AGENCY would not be in the COUNTY's best interest or would impair the COUNTY's ability to provide government services of any type in areas outside the AGENCY's jurisdiction, COUNTY may decline to provide the requested SERVICES at no penalty to the COUNTY.

5. If COUNTY agrees to provide SERVICES requested by AGENCY, COUNTY, in collaboration with AGENCY, will prepare a WORK ORDER for approval of AGENCY MANAGER. Upon approval by AGENCY MANAGER, an approved WORK ORDER shall become part of the AGREEMENT between the PARTIES as described in Section VII(C) herein; provided, however, WORK ORDERS may not materially change the terms of this AGREEMENT or any Attachments, but rather may only specify the times, manner and total cost to particular SERVICES to be provided under this AGREEMENT.

Upon obtaining AGENCY's approval of a WORK ORDER, COUNTY will perform or cause to be performed the requested SERVICES and shall invoice the AGENCY in the manner described in Section III.
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6. The COUNTY may, at any time, by written STOP WORK ORDER NOTICE to the AGENCY, immediately stop or cancel all or any part of a WORK ORDER, for a period of 90 days after the STOP WORK ORDER NOTICE is delivered to the AGENCY and for any further period to which the Parties may agree. Within a period of 90 days after a STOP WORK ORDER NOTICE is delivered to the AGENCY, or within any period to which the Parties shall have agreed, the COUNTY shall either:
a. Cancel the STOP WORK ORDER NOTICE; or
b. Cancel the WORK ORDER immediately in whole or in part in writing as soon as feasible.

C. AGREEMENT CAPACITY:

The AGREEMENT CAPACITY shall be $150,000, with a maximum of $50,000 permitted to be used each year.

SECTION 111 - SERVICES
A. WARRANTIES BY AGENCY: Agency warranties, promises and agrees as follows:

1. The SERVICES ordered by AGENCY and provided under this AGREEMENT do not violate the force account limits applicable to AGENCY.

2. The AGENCY will not order any SERVICES that would violate any statutory or contractual obligation of AGENCY.

B. DEFINITION OF SERVICES: The COUNTY may provide the following types of SERVICES to the AGENCY in the following manner:

1. RECURRING SERVICES: AGENCY may request, and COUNTY may provide, RECURRING SERVICES of the following types:
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i. UAS Flight, Data Process, Data Delivery, Administrative Support and Extra Work as described in Attachment A.

2. ONE-TIME SERVICES: AGENCY may request, and COUNTY may provide, ONE-TIME SERVICES of the following types:
i UAS Flight, Data Process, Data Delivery, Administrative Support and Extra Work as described in Attachment A.

C. LIMITS ON THE PROVISION OF SERVICES: SERVICES may be provided to AGENCY in the following manner:

1. Delivery of RECURRING SERVICES: RECURRING SERVICES may only be provided by COUNTY to AGENCY by utilizing COUNTY personnel. a. COUNTY shall not procure contracts for the sole benefit of AGENCY.

COUNTY shall not use Job Order Contracts to provide RECURRING SERVICES to AGENCY.
b. The aggregate cost of RECURRING SERVICES provided to AGENCY may be in any amount up to the AGREEMENT CAPACITY

2. Delivery of ONE-TIME SERVICES: ONE-TIME SERVICES may only be provided by COUNTY to AGENCY by utilizing COUNTY personnel. a. COUNTY shall not procure contracts for the sole benefit of AGENCY provided. COUNTY shall not use Job Order Contracts to provide ONETIME SERVICES to AGENCY.

D. ORDERING SERVICES: RECURRING SERVICES and ONE-TIME
SERVICES may be ordered by the drafting of a WORK ORDER. The WORK ORDER, as part of the SCOPE OF WORK, shall also memorialize the AGENCY's completion of any necessary 414

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environmental review, and shall specify which PARTY is responsible for obtaining necessary permits.

The PARTIES shall collaborate in the drafting of any WORK ORDER. No WORK ORDER shall be effective until signed by both the AGENCY MANAGER and DIRECTOR or designee. Once effective, WORK ORDERS shall amend and become part of this AGREEMENT, except that WORK ORDERS may not change the terms of the General Provisions or any Attachments. No WORK ORDER shall result in the expenditure of any funds or provision of any SERVICES that would exceed the AGREEMENT CAPACITY. No WORK ORDER shall have a period of performance that exceeds the TERM of this AGREEMENT.

E. COST OF SERVICES: Cost Estimates for SERVICES provided under this AGREEMENT shall be drafted according to the RATE SHEET prepared by COUNTY. The RATE SHEET shall be prepared and updated annually by COUNTY, in the manner authorized by COUNTY's Board of Supervisors, during the TERM of this AGREEMENT, and shall be made part of this AGREEMENT as Attachment "A" and incorporated herein by reference once prepared by COUNTY and provided to AGENCY.

SECTION IV- BILLING AND INVOICING
COUNTY shall submit invoice(s) to AGENCY for SERVICES provided. The invoiced amount shall reflect the agreed upon costs and fees set in the manner authorized by COUNTY's Board of Supervisors or as set forth in a contract awarded by, or pursuant to authority delegated by, COUNTY's Board of Supervisors. All amounts invoiced to AGENCY shall reasonably reflect COUNTY's actual costs for providing those SERVICES to AGENCY in accordance with applicable COUNTY Revenue Policy.
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AGENCY shall pay all invoices sent by COUNTY in the manner described in the relevant WORK ORDER. AGENCY assumes all risk of loss if payments are mailed. Payment shall be deemed complete when received by the COUNTY.

Notwithstanding any other provision of this AGREEMENT, this obligation of AGENCY to pay for SERVICES performed by the COUNTY shall remain in effect until such time as COUNTY has received all payment for the SERVICES it has performed.

SECTION V - DEFENSE AND INDEMNIFICATION
COUNTY agrees to indemnify, defend with counsel approved in writing by AGENCY, protect and hold harmless the AGENCY, its officers, elected or appointed officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, or liability of any kind or nature which the AGENCY, its officers, elected or appointed officials, employees and volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons or damage to property arising out of COUNTY's grossly negligent or willful wrongful acts in performing under the terms of this AGREEMENT. COUNTY shall defend, at its expense, including attorney fees, AGENCY, its officers, agents, employees, independent contractors and volunteers in any legal action or claim of any kind based upon such alleged acts or omissions. COUNTY shall not be liable in any way or indemnify the AGENCY, its officers, elected or appointed officials, employees and volunteers for AGENCY' S negligence or the negligence of AGENCY's officers, officials, employees or volunteers.

AGENCY agrees to indemnify, defend with counsel approved in writing by COUNTY, protect and hold harmless the COUNTY, its officers, elected or appointed officials, employees and volunteers from and against any and all claims, demands, losses, defense cost or expenses, or liability of any kind or nature which the COUNTY, its officers, elected or appointed officials, employees or volunteers may sustain or incur or which may be imposed upon them for injury to 416

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or death of persons or damage to property arising out of the AGENCY's negligent or wrongful acts in performing under the terms of this AGREEMENT. The AGENCY shall not be liable in any way or indemnify the COUNTY, its officers, elected or appointed officials, employees and volunteers for COUNTY's gross and willful negligence, or the gross and willful negligence of COUNTY's officers, elected or appointed officials, employees or volunteers. If judgment is entered against AGENCY and COUNTY by a court of competent jurisdiction because of the concurrent active negligence of AGENCY or COUNTY, AGENCY and COUNTY agree that liability will be apportioned as determined by the court. Neither PARTY shall request a jury apportionment.

Each PARTY agrees to fully cooperate with the other and assist the other PARTY hereto in all matters relating to losses covered by the terms of this AGREEMENT, and more specifically but not being limited thereby, each PARTY will:

1. Give prompt notification of all occurrences covered or likely to be covered by Section V of this AGREEMENT;

2. If claim is made, or suit is brought against a PARTY on occurrences covered or likely to be covered by the terms hereof, such PARTY shall immediately forward every claim, demand, notice, summons or other process received by it to the other PARTY.

Either PARTY may, at its own expense, participate in the defense of any suit, or in the prosecution of any appeal affecting matters herein involved where the duty of defense or prosecution is imposed on the other PARTY, and where that other PARTY has consented to that participation.

SECTION VI - DISPUTE RESOLUTION
In the event that either PARTY contends that the other PARTY has failed to perform any of its obligations under this AGREEMENT, that PARTY shall, within ten (10) business days of 417

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becoming aware of the facts constituting that dispute, provide notice of the dispute to the other PARTY in the manner set forth in this AGREEMENT. Thereafter, the DIRECTOR and AGENCY MANAGER shall meet and confer in good faith to resolve any such dispute.

In no event shall either PARTY initiate any action in equity or at law prior to engaging in the meet and confer process described in this Section.

SECTION VII - MISCELLANEOUS PROVISIONS
A. TERM: The term of this AGREEMENT shall commence upon its EFFECTIVE DATE and shall remain in effect for three (3) years; until the AGREEMENT CAPACITY has been expended; or otherwise terminated by either PARTY.

B. TERMINATION: Either PARTY may at any time, for any reason, and with or without cause, terminate this AGREEMENT by serving upon the non-terminating PARTY, in the manner set forth in Section VII(D) herein, a written Notice of Termination at least thirty (30) days prior to the date of termination. The terminating PARTY shall not be obligated to provide any reason for exercising its right to terminate this AGREEMENT. If COUNTY initiates a Notice of Termination, that Notice shall include an invoice for all SERVICES that have not yet been invoiced to AGENCY. If AGENCY initiates a Notice of Termination, upon receipt of said Notice, COUNTY shall prepare and serve on AGENCY a final invoice for all SERVICES performed by COUNTY that have not yet been invoiced to AGENCY. AGENCY'S obligations under this AGREEMENT shall remain in effect until COUNTY has received all payments for SERVICES previously performed.

C. ENTIRE AGREEMENT AND CONSTRUCTION: This AGREEMENT, any Attachments and any WORK ORDER issued under the provisions herein, constitutes the entire agreement between the PARTIES with respect to the matters provided for herein. 418

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D. NOTICE: All notices or other communication provided for herein shall be in writing and shall be personally served or delivered by United States mail, registered or certified return receipt requested, postage prepaid, addressed as follows:

AGENCY: COUNTY:

Adam Atamian Cameron Smith
910 Calle Negocio
San Clemente, CA 92673
601 N. Ross Street, Santa Ana, CA
92865
949-361-6196 657-285-7704
[email protected] [email protected]
Any PARTY may, by notice to the others, designate a different address for notices that shall be substituted for that specified above. Any notice given as provided in this subparagraph shall be deemed to have been received, if personally served, as of the date and time of service, or if deposited in the mail as provided above, forty-eight (48) hours after deposit in the mail.

E. NON-ASSIGNMENT: This AGREEMENT shall not be assigned except by written amendment to this AGREEMENT.

F. EXECUTION IN COUNTERPARTS: This AGREEMENT may be executed in counterparts, each of which when executed and delivered shall be considered an original, and when taken together shall constitute a single document.

G. ATTORNEY'S FEES: In any action or proceeding brought to enforce or interpret any provision of this AGREEMENT, or where any provision hereof is validly asserted as a defense, each PARTY shall bear its own attorney's fees and costs.

H. AMENDMENTS: No alteration or variation of the terms of this AGREEMENT shall be valid unless made in and signed by the PARTIES hereto, and no oral understanding or AGREEMENT not incorporated herein shall be binding on any of the PARTIES hereto. 419

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I. COMPLIANCE WITH APPLICABLE LAW: Each PARTY and their respective contractors shall at all times and in all respects comply with all applicable federal, state and local laws, ordinances, regulations, and permits with respect to their performance of this AGREEMENT.

J. INTERPRETATION: This AGREEMENT shall be construed and enforced in accordance with California law. The PARTIES acknowledge that the PARTIES and their counsel have both reviewed and revised this AGREEMENT, that it is the product of the PARTIES ' mutual drafting efforts, and that therefore the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting PARTY shall not be employed in the interpretation of this AGREEMENT or any exhibits or amendments hereto.

K. CALENDAR DAYS: Any reference to the word "day" or "days" shall mean calendar day or calendar days respectively, unless otherwise expressly provided.

L. FORCE MAJEURE: COUNTY shall not be assessed with damages or penalties for unsatisfactory performance during any delay in the performance of any work under this AGREEMENT caused by any act of God, war, civil disorder, employment strike or other cause beyond its reasonable control, provided COUNTY gives written notice of the cause of the delay to the AGENCY within 24 hours of the start for the delay.

M. SEVERABILITY: If any part of this AGREEMENT is held, determined or adjudicated to be illegal, void or unenforceable by a court of competent jurisdiction, the remainder of this AGREEMENT shall be given effect to the fullest extent reasonably possible.

N. AUTHORITY: The PARTIES represent and warrant that this AGREEMENT has been duly authorized and executed and constitutes the legally binding obligation of their respective organization or entity, enforceable in accordance with its terms.

O. PRECEDENCE: In the event there is a conflict in language between any component documents of this AGREEMENT, the conflict in language shall be resolved by 420

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treating the language of the General Provisions as controlling over the language of any Attachments and any WORK ORDERS; and the language of any Attachments as controlling over the language of any WORK ORDERS.
[SIGNATURE PAGES FOLLOW]
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IN WITNESS WHEREOF, the PARTIES hereto have executed this AGREEMENT on the dates following their respective signatures effective as of the date first above written:

CITY OF SAN CLEMENTE ("AGENCY")
By: _____________________________________
Adam Atamian, Community Development Director
City of San Clemente, California
Date: ____________________________________

APROVED AS TO FORM
By: _____________________________________
City Attorney
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COUNTY OF ORANGE ("COUNTY")
By:

Jim Treadway, OC Public Works Director
County of Orange, California
Date:

APPROVED AS TO FORM

OFFICE OF THE COUNTY COUNSEL ORANGE

COUNTY, CALIFORNIA
By:

Deputy
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ATTACHMENT A

SCOPE OF SERVICES / RATE SHEET
Part 1. General Provisions
A. COUNTY Shall:

1. Provide UAS (drone) services or functions within the territory of the AGENCY as requested by the AGENCY.

2. Perform services indicated in this Scope of Work of COUNTY employees. All COUNTY resources utilized to perform services work under the COUNTY’s direction and supervision.

3. Prepare a cost estimate and work order for review/approval of AGENCY prior to work being scheduled/performed. The work order will include a scope of work, estimated timeline for performance of the services, and cost estimate form performing the services.

4. Perform services requested by AGENCY utilizing COUNTY resources subject to availability and the limitations of Section II.B. Paragraph 4 of the Agreement.

5. Perform UAS flights conformed to FAA UAS Regulations under Part 107 (https://www.ecfr.gov/current/title-14/part-107).

B. AGENCY Shall:

1. Designate an official or designated employee that is authorized to act as their Responsible Party in all matters pertaining to the Agreement. The Responsible Party shall authorize services, review reports and invoices, and authorize payments. In the event there is a change in Responsible Party, the AGENCY shall submit written notice with the name of the new official or designated employee. Through the Agreement, the DIRECTOR or his designee, as identified within this document, shall be the COUNTY’s Responsible Party.

2. Request for Service: AGENCY shall contact the assigned COUNTY representative to request services. The Responsible Party shall provide details as to the service type requested, quantities, scope, and requested completion date. The Responsible Party shall notify the assigned COUNTY representative of priority service requests to be included within the following three-week work schedule.

3. Acknowledge that services provided by COUNTY is provided for data collection purposes only. AGENCY acknowledges that COUNTY is not providing analysis to the data collected from service(s) provided. AGENCY acknowledges that analysis of data provided by service(s) is the responsibility of AGENCY.

4. Review cost estimates, work orders, and provide approval to COUNTY via signature on work orders.
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5. Serve as liaison with individual homeowners, homeowners associations, citizen groups, and others concerning performance of work and levels of service provided under this Agreement.

6. Pay COUNTY for actual costs incurred to include all costs for labor, equipment, materials, contractor services/rates, and all applicable overhead and supervisory expenses in accordance with established COUNTY prices, rates, fees and charges at the time the work is performed.

C. Service Charges:

Services available within this document consist of the following identifiable type(s) of cost:

1. Time and Material Service Costs shall include all costs for COUNTY labor, equipment, and materials, using actual number of man-hours and equipment-hours required (including travel time to and from project location), and actual contract(s) costs (using the actual cost of materials and staff time, including burden, overhead and indirect costs).

Specialty requests and additional items not listed in this document, including emergency response, shall be charged as time and materials service costs.

D. Overtime: For all time and materials services, overtime shall be available upon the DIRECTOR’s authorization and the AGENCY’s approval only. From time to time, overtime may be directed by the AGENCY’s official or designee to ensure field services are performed with minimal disruption to the general public. Overtime shall be calculated as 1.5 times the base hourly rate with overhead.

E. Billing: OC Public Works accounting shall compile an itemized invoice of monthly costs for services performed during the previous month and submit the invoice to the AGENCY. Within 30 days of receipt of the invoice, AGENCY shall pay the cost of services contained within the invoice or, within 10 days of receipt of invoice, provide COUNTY written notice of any disputed costs.
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Part 2. Scope of Services and Rate Sheet

SERVICE SCOPE/DESCRIPTION UNIT
UNIT
PRICE
Administrative
Support
COUNTY will provide administrative support, which shall include but not be limited to generate work orders; schedule COUNTY crews and COUNTY contractor services to perform
requested services; prepare cost estimates/cost outs; perform reconciliation of all charges for invoicing; prepare budget status reports; data input; and maintain web application deliverables.

Labor
Hours
$100
UAS Flight COUNTY will accomplish thistask by utilizing COUNTY FAA Certified Drone Pilots and COUNTY FAA Registered UASs.

COUNTY will create flight plans in accordance with FAA
safety guidelines.

COUNTY will deploy two-member teams to conduct the UAS
flight. Each member will be a FAA Certified Drone Pilot and pilot their drone.

The flights will follow the flight plan developed in agreement with the AGENCY. This includes capturing aerial imagery of the area proposed by the AGENCY. The work includes
capturing documentation in the form of oblique photos and photospheres with a secondary drone.

The operations will be conducted in accordance with FAA regulations. COUNTY will terminate any flights that cannot be conducted in a safe manner due to factors beyond the control of the COUNTY (e.g. weather, Temporary Flight Restrictions (TFRs).

Labor
Hours
$250
Data Processing COUNTY will accomplish this task by utilizing COUNTY owned hardware and software. COUNTY will process the data captured during the UAS Flight.

The COUNTY staff will produce an orthomosaic image of the flight area. COUNTY will produce photo and photosphere
locations in the web application.

Process
Hours
$250
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Data Delivery COUNTY will accomplish this task by hosting the AGENCY data in an online web application. The COUNTY will publish the processed data and provide the AGENCY access to the web application.

The deliverable includes a web application with the aerial imagery, oblique photos, and photospheres.

Each $150
Extra Work This includes a variety of work items. COUNTY will perform extra work on a time and materials basis as requested by the AGENCY.

The AGENCY may request a hard drive with the data (aerial imagery, oblique photos, photospheres, and raw photo files) for an additional cost.

Time &
Data
Processing
N/A
427
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org

AGENDA REPORT

CITY OF SAN CLEMENTE

CITY COUNCIL MEETING
CITY OF SAN CLEMENTE 1
Meeting Date: June 4, 2024 Agenda Item: (1)
428
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
Council Chambers

CITY OF SAN CLEMENTE
Tuesday, May 21, 2024
City Council
Special and Regular Meeting Minutes
4:00 p.m. - Budget Workshop (Special Meeting)
5:00 p.m. - Closed Session
6:00 p.m. - Business Meeting
Mayor Cabral
Mayor Pro Tem Enmeier
Councilmember Duncan
Councilmember Knoblock
Councilmember Loeffler
These minutes reflect the order in which items appeared on the meeting agenda and do not necessarily reflect the order in which items were actually considered.

A Special and Regular Meeting of the San Clemente City Council was called to order by Mayor Cabral on May 21, 2024 at 4:00 p.m. in the San Clemente City Council Chambers, located at 910 Calle Negocio, 2nd Floor, San Clemente.

PRESENT: Duncan, Enmeier, Knoblock, Loeffler and Mayor Cabral STAFF PRESENT: Andy Hall, City Manager; Elizabeth Mitchell, City Attorney; Laura Campagnolo, City Clerk; Megan Jimenez, Deputy City Clerk

BUDGET WORKSHOP
A. FISCAL YEARS 2024-2025 and 2025-2026 CITY BUDGET WORKSHOP City Manager Hall provided an introduction to the Fiscal Year 2024-25 and 2025-26 biannual budget.

Finance Manager Rahn and Administrative Services Director Brower narrated a PowerPoint presentation entitled "City of San Clemente Budget Workshop Fiscal Year 24-25 and Fiscal Year 25-26 May 21, 2024" and responded to Council inquiries. A hard copy of the presentation is on file with the City Clerk.

Amanda Q commented on the proposed biannual budget and the proposed projects within.

Kelly Leclair, Chair of the San Clemente Downtown Business Association, narrated a PowerPoint presentation entitled "San Clemente Downtown Business Association Proposal to Support Downtown Businesses". A hard copy of the presentation is on file with the City Clerk.

Motion by Councilmember Duncan, second by Mayor Pro Tem Enmeier, to increase the Downtown Business Association funding by $11,000 from $34,000 to $45,000 annually. (This motion was not considered and was superseded by the substitute motion below that carried 3-2).

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City Council Special and Regular Meeting Minutes May 21, 2024 Substitute motion by Councilmember Knoblock, second by Mayor Cabral, CARRIED 3-2 (Councilmember Duncan and Mayor Pro Tem Enmeier voting NOE) to consider all city contributions to organizations and/or non-profits as a separate discussion item during the budget public hearing on June 4, 2024. The City Council requested that the organizations that are being considered for funding provide information concerning how the reimbursements/fee waivers are utilized.

AYE: Knoblock, Loeffler and Mayor Cabral
NOE: Duncan and Enmeier
Motion by Councilmember Duncan, second by Mayor Pro Tem Enmeier, to authorize the City Manager and Councilmember Duncan, as the Orange County Fire Authority Representative, the authority to inquire from the Orange County Fire Authority whether or not they have an interest and/or capability to provide an Emergency Services Officer that would oversee public safety services within the City including Orange County Fire Authority, Orange County Sheriff's Department and Marine Safety. (This motion was not considered and was superseded by the substitute motion below that carried 4-1) Substitute motion by Councilmember Knoblock, second by Mayor Cabral, CARRIED 4-1 (Councilmember Duncan voting NOE) to direct the City Manager to prepare an administrative report concerning options for an Emergency Services Officer to oversee the City's public safety services, including Orange County Fire Authority, Orange County Sheriff's Department and Marine Safety.

AYE: Enmeier, Knoblock, Loeffler and Mayor Cabral
NOE: Duncan

CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Motion by Mayor Pro Tem Enmeier, second by Councilmember Knoblock, CARRIED 5-0, to recess to Closed Session at 5:08 p.m. to discuss the following:

A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Existing litigation pursuant to Government Code Section 54956.9(d)(1) Number of Cases: 8

1. Case Name: Harbor View Estates Homeowners Association v. City of San Clemente, Orange County Superior Court Case No. 30-2024-01371169 -CU-WM-CXC.

2. Case Name: Ruth Martin v. City of San Clemente, Orange County Superior Court Case No. 30-2023-01332706-CU-MC-CXC.

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City Council Special and Regular Meeting Minutes May 21, 2024

3. Case Name: City of San Clemente v. Alfie Shahid, et al., Orange County Superior Court Case No. 30-2024-01381591-CU-MC-CJC.

4. Case Name: Freda Philomena D’Souza v. City of San Clemente, et al., U.S.

District Court, Central District of California, Case No. 8:20-CV-01863 -JVS-DFM.

5. Case Name: Peggy Burke v. City of San Clemente, et al., Orange County Superior Court Case No. 30-2023-01303894-CU-PO-CJC.

6. Case Name: Priscilla Mejia v. City of San Clemente, et al., Orange County Superior Court Case No. 30-2023-01343945-CU-PO-CJC.

7. Case Name: Kenneth Elsner v. City of San Clemente, Chad Biggs, et al., Orange County Superior Court Case No. 30-2023-01344114-CU-PA-CJC.

8. Case Name: Lawrence Brotman v. City of San Clemente, et al., Orange County Superior Court Case No. 30-2022-01275173-CU-WT-NJC.

AYE: Duncan, Enmeier, Knoblock, Loeffler and Mayor Cabral NOE: None
Closed Session concluded at 5:42 p.m.

BUSINESS MEETING
The meeting reconvened at 6:00 p.m. with all Councilmembers present.

INVOCATION
Catherine Bingham, San Clemente Stake Relief Society President, Church of Jesus Christ of Latter-day Saints, gave the invocation.

PLEDGE OF ALLEGIANCE
Flag Ceremony presented by the San Clemente High School Army Junior Reserve Officers Training Corps (JROTC); Aaron Letwin led the Pledge of Allegiance.

1. Special Presentations
A. Presentation of Commendation - Aaron Letwin
The City Council presented a Commendation to Aaron Letwin in recognition of achieving the rank of Eagle Scout and being admitted to the United States Military Academy at West Point.

B. Presentation of Commendation - San Clemente High School Dance Team The City Council presented a Commendation to the San Clemente High School

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431
City Council Special and Regular Meeting Minutes May 21, 2024 Dance Team in recognition of their achievement at the United Spirit Association Dance Nationals.

C. San Clemente Chamber of Commerce Food to Fuel Recycling Program Susie Lantz, Chief Executive Officer, San Clemente Chamber of Commerce, and Sara Peterson, Chamber Ambassador and owner of Zebra House Coffee, provided an overview of the San Clemente Chamber of Commerce environmental education program ‘Food to Fuel’. A hard copy of the photograph and the link to the video displayed are on file with the City Clerk.

Special Presentations Time Extension
Motion by Councilmember Duncan, second by Councilmember Knoblock, CARRIED 5-0, to extend the time allotted for Special Presentations past 15 minutes.

AYE: Duncan, Enmeier, Knoblock, Loeffler and Mayor Cabral NOE: None
D. Presentation of Proclamation - National Beach Safety Week: May 20 - 27, 2024
The City Council presented a proclamation to San Clemente Marine Safety Chief Mellott and Marine Safety Lieutenant Staudenbaur setting apart May 20-27, 2024 as National Beach Safety Week. Lieutenant Staudenbaur presented a flyer for beach and ocean safety tips. A hard copy of the flyer is on file with the City Clerk.

E. Orange County 2024 Point-in-Time Count
Community Development Director Atamian and Community Outreach Workers Hunter and Shenker narrated a PowerPoint presentation entitled "County of Orange Point-in-Time Count 2024" and responded to Council inquiries. A hard copy of the presentation is on file with the City Clerk.

2. Council Member Reports
PierPride Yacht Rock Sunset Cruise
Councilmember Knoblock reported on his attendance at PierPride’s Yacht Rock Sunset Cruise fundraiser on May 16, 2024.

Cal Cities Coastal Cities Leadership Group Presentation on Beach Nourishment
Mayor Pro Tem Enmeier reported that he presented to the Cal Cities - Coastal Cities Leadership Group concerning San Clemente’s beach nourishment project.

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City Council Special and Regular Meeting Minutes May 21, 2024 Potential Federal Funding for Mariposa Bridge Replacement Mayor Pro Tem Enmeier reported that U.S Congressman Levin is earmarking $10 million dollars for the replacement of the Mariposa Bridge.

Incident Response at the San Clemente Pier
Councilmember Loeffler reported on an incident at the pier on May 10, 2024 related to a report of a swimmer in distress; commended the response from Marine Safety, Orange County Fire Authority, Orange County Sheriff's Department and park rangers.

Orange County Fire Authority Air Operations Tour
Councilmember Duncan reported on his attendance at the Orange County Fire Authority air operations tour in one of the Orange County Fire Authority helicopters.

Orange County Coastal Rail Resiliency Study
Councilmember Duncan reported that the Orange County Transportation Authority is holding a Bluff Residents Listening Session on May 23, 2024 at 5:00 p.m.

Ribbon Cutting - Gibroni's Pizza
Mayor Cabral and Councilmember Loeffler reported their attendance at the ribbon cutting ceremony for Gibroni’s Pizza.

San Clemente Sports Hall of Fame
Mayor Cabral and Councilmember Loeffler reported their attendance at the San Clemente Sports Hall of Fame induction ceremony hosted by the Friends of San Clemente Beaches, Parks and Recreation Foundation on May 18, 2024.

Orange County Point-in-Time County Meeting
Mayor Cabral reported his attendance at a meeting with the County of Orange regarding the Point-in-Time Count.

3. Oral Communications (Part 1)
Jenifer Massey, San Clemente, opined that the City should require electric bicycle riders to follow the same regulations as motorcycles.

Amanda Q narrated a PowerPoint presentation entitled "CRRS". A hard copy of the presentation is on file with the City Clerk.

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City Council Special and Regular Meeting Minutes May 21, 2024 Mike Kay commented that the City should investigate the feasibility of utilizing goats to reduce the amount of vegetation in the canyons and other areas to reduce fire risk.

Thor Johnson invited the City Council and the community to attend an event sponsored by the Chabad of San Clemente on Sunday, June 2, 2024 at 7:00 p.m. at the San Clemente Community Center where Joseph Alexander, holocaust survivor, will speak on his life; announced the Together as One Foundation's 8th Annual Knott's Berry Farm trip, which aids children affected by autism.

Electric Bicycle Education
Councilmember Loeffler requested that signage be placed on the Beach Trail regarding the prohibition of electric bicycles on the beach trail and have the Park Rangers educate electric bicycle riders.

4. Motion waiving reading in full of all Resolutions and Ordinances Motion by Mayor Pro Tem Enmeier, second by Councilmember Knoblock, CARRIED 5-0, to waive reading in full of all Resolutions and Ordinances.

AYE: Duncan, Enmeier, Knoblock, Loeffler and Mayor Cabral NOE: None

5. Consideration of agendizing items requiring immediate action None.

6. Closed Session Report - City Attorney
City Attorney Mitchell announced that the following action was taken in Closed Session:

Direction given; no reportable action concerning:

1. Case Name: Harbor View Estates Homeowners Association v. City of San Clemente, Orange County Superior Court Case No. 30-2024-01371169 -CU-WM-CXC.

No reportable action concerning:

2. Case Name: Ruth Martin v. City of San Clemente, Orange County Superior Court Case No. 30-2023-01332706-CU-MC-CXC.

3. Case Name: City of San Clemente v. Alfie Shahid, et al., Orange County Superior Court Case No. 30-2024-01381591-CU-MC-CJC.

4. Case Name: Freda Philomena D’Souza v. City of San Clemente, et al., U.S.

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City Council Special and Regular Meeting Minutes May 21, 2024 District Court, Central District of California, Case No. 8:20-CV-01863 -JVS-DFM.

5. Case Name: Peggy Burke v. City of San Clemente, et al., Orange County Superior Court Case No. 30-2023-01303894-CU-PO-CJC.

6. Case Name: Priscilla Mejia v. City of San Clemente, et al., Orange County Superior Court Case No. 30-2023-01343945-CU-PO-CJC.

7. Case Name: Kenneth Elsner v. City of San Clemente, Chad Biggs, et al., Orange County Superior Court Case No. 30-2023-01344114-CU-PA-CJC.

8. Case Name: Lawrence Brotman v. City of San Clemente, et al., Orange County Superior Court Case No. 30-2022-01275173-CU-WT-NJC.

7. Staff Communications
None.

8. Public Hearings
8A. PUBLIC HEARING ON CONDUIT FINANCING FOR THE MENDOCINO AT

TALEGA I APARTMENTS AFFORDABLE HOUSING PROJECT
Mayor Cabral opened the Public Hearing.

Administrative Services Director Brower reviewed the contents of the Administrative Report and responded to Council inquiries.

Vikki Rodriguez, Vice President of Development, Jamboree Housing, responded to Council inquiries.

There being no one desiring to speak, the public hearing was closed.

Motion by Mayor Pro Tem Enmeier, second by Councilmember Loeffler, CARRIED 5-0, to adopt Resolution No. 24-66 entitled A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA,

APPROVING THE ISSUANCE OF THE CALIFORNIA MUNICIPAL FINANCE

AUTHORITY EXEMPT FACILITY BONDS FOR A QUALIFIED RESIDENTIAL

RENTAL PROJECT IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO
EXCEED $25,000,000 FOR THE PURPOSE OF FINANCING OR

REFINANCING THE ACQUISITION, REHABILITATION, IMPROVEMENT AND

EQUIPPING OF MENDOCINO AT TALEGA I AND CERTAIN OTHER
MATTERS RELATING THERETO.

AYE: Duncan, Enmeier, Knoblock, Loeffler and Mayor Cabral NOE: None

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City Council Special and Regular Meeting Minutes May 21, 2024 8B. PUBLIC HEARING ON CONDUIT FINANCING FOR THE MENDOCINO AT

TALEGA II APARTMENTS AFFORDABLE HOUSING PROJECT
Mayor Cabral opened the Public Hearing.

Administrative Services Director Brower reviewed the contents of the Administrative Report and responded to Council inquiries.

Vikki Rodriguez, Vice President of Development, Jamboree Housing, responded to Council inquiries.

There being no one desiring to speak, the public hearing was closed.

Motion by Mayor Pro Tem Enmeier, second by Councilmember Knoblock, CARRIED 5-0, to adopt Resolution No. 24-67 entitled A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA,

APPROVING THE ISSUANCE OF THE CALIFORNIA MUNICIPAL FINANCE

AUTHORITY EXEMPT FACILITY BONDS FOR A QUALIFIED RESIDENTIAL

RENTAL PROJECT IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO
EXCEED $15,000,000 FOR THE PURPOSE OF FINANCING OR

REFINANCING THE ACQUISITION, REHABILITATION, IMPROVEMENT AND

EQUIPPING OF MENDOCINO AT TALEGA II AND CERTAIN OTHER
MATTERS RELATING THERETO.

AYE: Duncan, Enmeier, Knoblock, Loeffler and Mayor Cabral NOE: None

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City Council Special and Regular Meeting Minutes May 21, 2024 8C. BID PROTEST HEARING FOR THE CYPRUS SHORE GRADING, STORM

DRAIN, AND SEWER LIFT STATION AND FORCE MAIN IMPROVEMENTS, CIP PROJECT NOS. 12004 & 12210, AND CONSIDERATION OF A

RESOLUTION AWARDING A CONSTRUCTION CONTRACT FOR THE

PROJECT TO THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER,

APPROVING SUPPLEMENTAL APPROPRIATIONS FROM THE STORM

DRAIN FUND DEPRECIATION RESERVE, THE SEWER FUND CONNECTION

FEE RESERVE AND THE SEWER FUND DEPRECIATION RESERVE, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONSTRUCTION

CONTRACT
Mayor Cabral opened the bid protest hearing.

Public Works Director/City Engineer Rebensdorf and Principal Civil Engineer Ilkhanipour narrated a PowerPoint presentation entitled "Cyprus Shore Grading, Storm Drain and Sewer Lift Station Improvements" and responded to Council inquiries. A hard copy of the presentation is on file with the City Clerk.

Mayor Cabral announced the opportunity for any parties related to the bid protest to speak on the item.

There being no one desiring to speak, the bid protest hearing was closed.

Motion by Mayor Pro Tem Enmeier, second by Mayor Cabral, CARRIED 5-0, to:

Adopt Resolution No. 24-72, which will:

1. Deny the bid protest submitted by Kay Construction Company, Inc. and waive strict compliance with the bid documents with respect to the inconsequential and immaterial deviation in the bid submitted by GMZ Engineering, Inc.

2. Award the Cyprus Shore Grading, Storm Drain and Sewer Lift Station Improvements, CIP Project No. 12004 & 12210, construction contract to GMZ Engineering, Inc. as the lowest responsible and responsive bidder.

3. Approve, and authorize the City Manager to execute, Contract No. C24-23, by and between the City of San Clemente and GMZ Engineering, Inc., providing for the Cyprus Shore Grading, Storm Drain and Sewer Lift Station Improvements, in an amount of $4,145,075, in a form substantially similar to Contract No. C24-23 (Attachment 2).

4. Approve a 19% project contingency of $787,500.

5. Approve a supplemental appropriation in the amount of $735,479 to account #059-553-45300-000-12004 from the Storm Drain Fund Depreciation Reserve and a supplementation appropriation of $2,619,657 to account #054-477-45300- 000-12210 with $300,000 from the Sewer Fund Connection Fee Reserve and

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City Council Special and Regular Meeting Minutes May 21, 2024 $2,319,657 from the Sewer Fund Depreciation Reserve.

AYE: Duncan, Enmeier, Knoblock, Loeffler and Mayor Cabral NOE: None

9. Unfinished Business
None.

10. New Business
None.

11. Consent Calendar
A. City Council Minutes
Motion by Councilmember Loeffler, second by Councilmember Knoblock, CARRIED 5-0, to:
(1) APPROVE THE CITY COUNCIL REGULAR MEETING MINUTES OF MAY 7, 2024.

AYE: Duncan, Enmeier, Knoblock, Loeffler and Mayor Cabral NOE: None
B. Commission/Committee Minutes
Motion by Councilmember Loeffler, second by Councilmember Knoblock, CARRIED 5-0, to receive and file the following:
(1) GOLF COURSE COMMITTEE SPECIAL MEETING MINUTES OF NOVEMBER 30, 2023.
(2) GOLF COURSE COMMITTEE JOINT MEETING MINUTES OF JANUARY 22, 2024.
(3) GOLF COURSE COMMITTEE JOINT MEETING MINUTES OF FEBRUARY 12, 2024.
(4) PLANNING COMMISSION REGULAR MEETING MINUTES OF MAY 8, 2024.

AYE: Duncan, Enmeier, Knoblock, Loeffler and Mayor Cabral NOE: None
C. Warrant Register
None.

Payroll Register
None.

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City Council Special and Regular Meeting Minutes May 21, 2024 11D. NOTICE OF COMPLETION - FY 2024 PAVEMENT PRESERVATION

PROGRAM
Motion by Councilmember Loeffler, second by Councilmember Knoblock, CARRIED 5-0, to:

Adopt Resolution No. 24-73, which will:

1. Accept the FY 2024 Pavement Preservation Program, CIP Project No. 24303, from the contractor, Prestige Paving Company, Inc.

2. Authorize the Public Works Director/City Engineer to execute and record the Notice of Completion for the FY 2024 Pavement Preservation Program.

3. Authorize the City Clerk to release the payment bond 35 days from the recordation of the Notice of Completion upon verification with the Engineering Division that no liens have been levied against the contractor, Prestige Paving Company, Inc.

4. Authorize the City Clerk to release the performance bond for this project upon receipt of a warranty bond in a form acceptable to the Public Works Director/City Engineer in the amount of 25% of the total construction cost.

AYE: Duncan, Enmeier, Knoblock, Loeffler and Mayor Cabral NOE: None
11E. NOTICE OF COMPLETION - CALAFIA PUMP STATION FLOW METER AND

VAULT REPLACEMENT
Motion by Councilmember Loeffler, second by Councilmember Knoblock, CARRIED 5-0, to:

Adopt Resolution No. 24-74, which will:

1. Accept the Calafia Pump Station Flow Meter and Vault Replacement, CIP Project No. 24401, from the contractor, Vicon Enterprise, Inc.

2. Authorize the Public Works Director/City Engineer to execute and record the Notice of Completion for the Calafia Pump Station Flow Meter and Vault Replacement.

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City Council Special and Regular Meeting Minutes May 21, 2024 AYE: Duncan, Enmeier, Knoblock, Loeffler and Mayor Cabral NOE: None
11F. CONTRACT AWARD - RESERVOIRS 5A AND 10 CHEMICAL LINES

IMPROVEMENT, AND FINDING THE PROJECT CATEGORICALLY EXEMPT

FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
Motion by Councilmember Loeffler, second by Councilmember Knoblock, CARRIED 5-0, to:

Adopt Resolution No. 24-75, which will:

1. Find the Reservoir 5A and 10 Chemical Lines Improvement, CIP Project No. 24404, categorically exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines.

2. Award the Reservoir 5A and 10 Chemical Lines Improvement contract to Jennette Company, Inc. including the bid alternate.

3. Approve, and authorize the City Manager to execute, Contract No. C24-24, by and between the City of San Clemente and Jennette Company, Inc., providing for the Reservoir 5A and 10 Chemical Lines Improvement, in an amount not to exceed $130,300, in a form substantially similar to Contract No.

C24-24 (Attachment 2).

4. Approve a 15% construction contingency of $19,545 for this project.

AYE: Duncan, Enmeier, Knoblock, Loeffler and Mayor Cabral NOE: None
11G. CONSIDERATION OF A RESOLUTION APPROVING THE PURCHASE OF

TWO PROGRAMMABLE LOGIC CONTROLLERS AND INSTALLATION
MATERIALS, FOR REPLACEMENT AT THE CITY’S WATER RECLAMATION

PLANT, AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM

THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
Motion by Councilmember Loeffler, second by Councilmember Knoblock, CARRIED 5-0, to:

Adopt Resolution No. 24-76, which will:

1. Find the project categorically exempt from the California Environmental Quality Act (CEQA) under Class 2 (Replacement or Reconstruction, 14 CCR Section 15302) of the State CEQA Guidelines.

2. Approve the expenditure for Programmable Logic Controllers (PLCs) for Fiscal Year 2023-24 for a total amount not to exceed $122,794.

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San Clemente City CouncilJune 4, 2024

San Clemente City Council
June 4, 2024