910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE
Meeting Date: December 5, 2023 Agenda Item: 7S
Department: Public Works
Prepared By Belgin Cuhadaroglu, Associate Civil Engineer Subject:
..titl e
CONSIDERATION OF A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO
HARBOR COATING AND RESTORATION FOR THE MARINE SAFETY HEADQUARTER (HQ) BUILDING CONCRETE REPAIRS, CIP PROJECT NO. 24805, IN THE AMOUNT OF $101,750
AND AUTHORIZING THE
..body CITY MANAGER TO EXECUTE THE CONTRACT
Fiscal Impact:
The estimated construction cost of $141,083 is within the available approved project budget of $200,000 from the General Fund / Marine Safety HQ Concrete Repairs, Account No. 001-636- 45700-000-24805.
Summary:
Before the City Council is the approval of a construction contract with Harbor Coating & Restoration for the Concrete Repairs, in an amount of $101,750, and approval of a 19% project contingency of $19,333, for the needed concrete spalling repairs for the Marine Safety HQ Building (Attachment 1).
Background:
The Marine Safety HQ Building was constructed in 1968 and is subjected to severe corrosion from marine exposure and salt water mist from wave action. The building has undergone various maintenance repairs to address concrete spalling due to the highly corrosive marine environment in the past, with the latest repairs in 2020. New concrete spalling on structural components on the west side of the Marine Safety HQ Building was noticed in 2022. Duncan Engineering, a marine structural engineering consultant, was retained to provide an assessment with recommendations for immediate and short-term repairs. Based on Duncan Engineering’s recommendations, the City conducted formal competitive bidding for the Marine Safety HQ Building Concrete Repair, CIP Project No. 24805 (Project) and received nine bids on July 26, 2023. Subsequent to the bid opening on July 26, 2023, additional spalled concrete and corroded reinforcement steel bars were identified. Therefore, City staff recommended rejecting all bids, expanding the scope of work, and re-biding the project. On October 3, 2023, City Council approved rejecting the bids received on July 26, 2023.
Duncan Engineering was retained to provide a re-assessment with recommendations for repairs needed. Based on Duncan Engineering’s repair recommendations, staff prepared a bid package, notified local contractors, and advertised the project for competitive bidding on the PlanetBids website and in the SC Times. Six (6) bids were received on November 16, 2023, ranging from $89,750 to $210,740. The results are presented on the attached Bidders’ Listing (Attachment 3).
The lowest responsive and responsible bidder was Harbor Coating & Restoration of Orange, 1 Attachment 3
Meeting Date: December 5, 2023 Agenda Item: 7S
CITY OF SAN CLEMENTE
California at $89,750. While local contractors were notified of the bid advertising, no local contractors submitted a bid.
Based on the low base bid and alternate bid item (consisting of additional concrete demolition and repair for $12,000), the estimated construction cost for this project is as follows:
Construction Administration, Management &
Inspection: $ 20,000
Construction Contract: 101,750
Contingency (19%): 19,333
Total Estimated Construction Cost: $ 141,083
As required by state law and City policy, the Contractor will be required to provide performance and payment bonds simultaneously with execution of the construction contract (Attachment 4).
Project plans and specifications are on file in the City Clerk’s office.
Council Options:
Adopt Resolution No. 23-144 (Attachment 2), awarding the contract for the Marine Safety HQ Building Concrete Repairs to Harbor Coating & Restoration, and authorizing the City Manager to execute a construction contract in the amount of $101,750, plus a 19% project contingency of $19,333.
Modify and adopt Resolution No. 23-144.
Continue the item and direct staff to provide additional information. Do not adopt Resolution No. 23-144 and put the project on hold.
Environmental Review/Analysis
This project was previously determined to be categorically exempt from the California Environmental Quality Act (CEQA) under Section 15301 of the state CEQA Guidelines, Class 1 (Existing Facilities, 14 CCR 15301). A Notice of Exemption was filed with the County of Orange Recorder’s Office on March 21, 2023 for this project. (See Attachment 5.) Recommended Actions:
Staff Recommendation
..recommendation
Staff recommends that the City Council adopt Resolution No. 23-144, which will:
..recommendation
1. Award the Marine Safety HQ Building Concrete Repairs Project, CIP Project No. 24805, construction contract to Harbor Coating & Restoration, as the lowest responsible and responsive bidder;
2. Authorize the City Manager to execute a construction contract with Harbor Coating & Restoration in an amount of $101,750, and a 19% project contingency of $19,333, in a form substantially similar to Contract No. C23-69 (Attachment 4); and 2 Meeting Date: December 5, 2023 Agenda Item: 7S
CITY OF SAN CLEMENTE
3. Approve a 19% project contingency of $19,333.
..end
Attachments:
1. Location Map
2. Resolution 23-144
3. Bidders’ Listing
4. Contract
5. Notice of Exemption
Notification:
All Bidders
3