San Clemente City Council
June 18, 2024

PROJECT X
2024 Tier 2 Call for Projects Application Form
2024_ECP Tier 2 Application Page 1 of 8

APPLICATION INSTRUCTIONS
x Local Agencies applying for Project X ECP funds are required to complete and submit this application. x In addition to this application, applicants must enter and submit technical project information into the OC Stormwater Tools Planning Module.
x Any projects not in compliance with the CTFP Guidelines will not be eligible for funding.

Applicant Information
Agency: City of San Clemente
Project Title: Poche Beach Water Reclamation Project
BMP Type(s) Low-flow diversion
Project Manager: Niki Beach
Phone: (949) 361-8354
Email: [email protected]
Joint Applicant Information (if applicable)
Agency: Click here to enter text.

Contact Person: Click here to enter text.

Phone: Click here to enter text.

Email: Click here to enter text.

Proposed Funding Summary
Total Project Cost: $7,415,159
M2 ECP Funds Requested: $2,500,000
Local Match Minimum: 66.3%
Match Reduction Opportunities – Check Box if Applicable ܆ Environmental Complete 5%
܆ Design Complete 5%
܆ Right-of-Way Complete 5%
Calculated Local Match
(35% to 50%) 50%
Local Match Amount $4,915,159
$77$&+0(17

PROJECT X
2024 Tier 2 Call for Projects Application Form
2024_ECP Tier 2 Application Page 2 of 8
Proposed Project Schedule Start End
City Council Approval 6/4/2024 6/4/2024
Joint Applicant Agreement (if applicable) N/A N/A
Environmental Document (if applicable) 1/2/2025 12/12/2025 Design 1/2/2025 10/12/2025
Permitting (if applicable) 1/2/2025 10/12/2025
Right-of-Way (if applicable) 1/2/2025 12/12/2025
Award of Contract 12/12/2025
Construction 1/2/2026 8/31/2026
Application Submittal Checklist

YES N/A
A Design/Concept Drawings  ܆
B Environmental Document (if applicable) ܆ ܈
C Preliminary Agreement(s) with Joint Applicant (if applicable) ܆ ܈ D Detailed Cost Estimate  ܆
E Location Maps & Project Site Photos  ܆
F Detailed Schedule  ܆
G City Council Resolution  ܆
H 10-year Draft O&M Plan  ܆

PROJECT X
2024 Tier 2 Call for Projects Application Form
2024_ECP Tier 2 Application Page 3 of 8
Project Description – Describe the project details including location, proposed BMP(s), watershed(s) treated, need, and purpose.

Located in the City of San Clemente, the Poche Beach Water Reclamation Project will install a lowflow diversion system to address bacteria water quality issues at Poche Beach the outfall point of the 4,436-acre Poche Beach subwatershed. The catchment area includes 76.16 acres of freeway, 431.7 acres of local roadways, and has a TPI score of 1. The following table includes the length, lanes, and lane miles (based on standard lanes and not including turning or merging lanes) for the main three arterials within the Poche Beach Watershed:

Length (miles) Lanes Lane Miles
I-5 1.57 10 15.7
Avenida Vista Hermosa 1.33 4 5.32
Avenida La Pata 1.12 4 4.48

Poche Beach suffers from ongoing beach bacteria water quality issues (included on California’s 303(d) list of impaired waters for bacteria), due to its receipt of polluted runoff from a storm drain that empties onto the beach. Heal the Bay, an environmental non-profit organization, monitors over 500 beaches on the West Coast and releases an annual Beach Report Card. The 10 poorest graded beaches during the summer dry months (April – October) fall onto the report’s “Beach Bummer” list.

Over the past 10 years, Poche Beach has received an F grade multiple times and fallen onto this list.

The project will be a critical asset for the City of San Clemente to meet beach water quality standards and increase recycled water supply during dry weather. This will make Poche Beach safer for residents and wildlife while improving water supply resilience during drought conditions.

The project will divert all dry weather runoff (~400 gallons per minute) from the Prima Deshecha and Cascadita Storm Drains. The diverted water will be conveyed to a new membrane-filtration reverse osmosis (MF-RO) treatment plant to produce 500 acre-feet per year (AFY) of local water supply that meets salinity limits for recycled water. The new water will then be integrated into regional water recycling and distribution systems. The diversions will be installed upstream of the zone of high tide and sea level rise impacts, which should ensure nearly continuous operation during dry weather and make future operations resilient to sea level rise and climate change.

Treatment will operate year-round, including during wet weather months, and the operations of the diversion and treatment system will be automated with telemetry. The project can also potentially be expanded to harvest stormwater flows to bolster water quality and supply benefits.

The project’s treatment of runoff from the 4,436-acre subwatershed and discharge to the sanitary sewer will eliminate runoff discharges to Poche Beach during dry weather which will protect beach water quality. The project will also reclaim 500 AFY (250 Olympic size swimming pools per year) of dry weather runoff for local water supply. Also, the project will increase resilience to sea level rise and climate change impacts by ensuring the diversions are located above the high tide zone and beyond the anticipated sea level for 2100 and build drought resiliency by increasing local water supply reliability.

PROJECT X
2024 Tier 2 Call for Projects Application Form
2024_ECP Tier 2 Application Page 4 of 8

1. Describe the benefits of the proposed project above and beyond water quality improvement (load reduction benefit). (up to 10 points)
Increase Local Water Supplies
Above and beyond the project’s water quality improvements, the project will add 500 AFY of new local water supply to be integrated into regional water recycling and distribution systems. This will improve water supply reliability and drought resiliency in a region with uncertain water supply. The additional local supply will reduce regional dependence on imported water. Reducing dependence on imported water helps ensure the ability to meet local water needs should a catastrophe prevent imported supplies from reaching South Orange County.

The City’s new recycled water supply generated by the project can be stored at Trampas Canyon Reservoir.

One day, this may be utilized by the City’s partner water agency, Santa Margarita Water District, for not only recycled water irrigation, but also direct potable reuse, further increasing local water supply reliability.

Improve Climate Resilience
Additionally, the project will improve community climate resilience through the capture of surface water runoff, a widely recognized mechanism to improve resilience to climate change and identified as critical approach to address climate change in the California Water Plan Update 2023 just released in April 2024 (DWR 2024).

Protection from Sea-level Rise
The infiltration diversions will be located far enough upstream to prevent sea level rise from impeding their function. Their location will be situated above the project sea level in 2100. They will provide reliable diversion and improved resiliency to sea level rise.

PROJECT X
2024 Tier 2 Call for Projects Application Form
2024_ECP Tier 2 Application Page 5 of 8

2. Describe how the project is designed to maximize benefits while reducing costs, such as by aligning with parallel project efforts in the region and/or obtaining additional sources of funding beyond the minimum required match. (up to 10 points)
The proposed Poche Beach Water Reclamation Project will be the first integrative project in the South OC region to both improve water quality and increase local water supplies. The project will lead the way for other South OC municipalities and water districts to implement urban runoff capture and diversion projects.

Lessons learned from the project will benefit these future projects, helping to maximize benefits while reducing costs.

Additionally, the project follows on the heels of a City of San Clemente project that is currently underway to reduce salinity on-site at its Water Reclamation Plant, which will help it produce recycled water with turbidity low enough to be accepted by neighboring water agency Santa Margarita Water District for off-season storage at the regional Trampas Canyon Reservoir for recycled water irrigation, and potentially, future direct potable reuse project(s).

The requested OCTA funds will cover about one third of the estimated total project cost of $7.42 M. Match will cover approximately 66% of this cost, which is beyond the minimum required 50% match. Match funds include a nearly $1 Million Congressionally-designated allocation of federal funds, demonstrating federal interest and the regional significance of the project.

3. Describe how the proposed project would provide a regional benefit. (up to 5 points) For a region that relies heavily on imported water supplies, drought-related impacts could be catastrophic.

Integrative, multi-benefit water quality projects that will also increase local water supplies become that much more important. Two of the four goals of the South Orange County Integrated Regional Water Management Plan (South OC IRWM Plan), the guiding document for water management in South OC, include improving water quality and increasing water supply, reliability, and efficiency. The South OC IRWM Plan also identifies runoff capture and treatment as a strategy to accomplish these goals.

As a region, South Orange County is increasingly pursuing urban runoff capture and treatment projects as a compliance strategy for water quality objectives and to bolster local water supplies. Such projects require partnerships between the County or local cities with local water providers that can help all parties meet joint objectives. This project would serve as an early success and be an example for others in the region to follow.

The City of San Clemente has been coordinating with the County on this project at Poche Beach since its inception, while including in such discussions the managers of its own water distribution and wastewater distribution/treatment system, which serves approximately 80% of the City’s residents. Additionally, the City will continue to develop its existing partnerships with local water districts, especially those that also serve portions of San Clemente, as planning proceeds. This includes working with Santa Margarita Water District to increase locally stored water supplies at Trampas Canyon Reservoir.

Initially, the new recycled water supplies generated by the project will be used for recycled water irrigation. In the future, this reclaimed water may also be used for direct potable reuse, becoming a reliable source of local potable water.

PROJECT X
2024 Tier 2 Call for Projects Application Form
2024_ECP Tier 2 Application Page 6 of 8

4. Describe the proposed project’s readiness with regard to concept development, cost estimates, design, environmental compliance, and construction documents. (up to 5 points) • Site visits and infrastructure research - Completed
• Initial feasibility determined – Completed
• Conceptual design alternatives –Completed
• Project-specific cost estimates – Completed
The City expects to begin design and permitting in earnest concurrently on January 2, 2025, with an estimated completion of construction documents by mid-October 2025, in time to release a bid package and award a construction contract by December 31, 2025. Environmental permitting will also happen concurrently. The City expects to complete the environmental compliance process addressing both the California Environmental Quality Act (CEQA) and National Environmental Protection Act (NEPA - federal cross-cutting regulations must also be addressed due to receipt of Congressionally-designated federal funds for the project) no later than December 2025, prior to finalization of the construction contract.

For more information on the project, please note that project details were entered into OC Stormwater Tools and digitally shared through the portal with OCTA on May 15, 2024.

PROJECT X
2024 Tier 2 Call for Projects Application Form
2024_ECP Tier 2 Application Page 7 of 8
Additional Project Details
Local Match Source(s)
Local match sources may include fair share funds, state or federal grant funds, local city funds, general funds, developer fees, etc. Please list the name and match amount for each source of funding. If there are other grant type(s), include the status of each.

Federal Congressionally Directed Funds (U.S. EPA SRF State and Tribal Assistance Grant) - $959,752 Local Funds - $3,955,407. Initially, this amount will be allocated within the City’s General Fund, to be supplanted by special local funding once the City passes a local funding initiative, such as its previous Clean Ocean Fee, as it expects to do within the next year. As additional project funding assurance, the City is also looking into available State Revolving Fund loans and eventually incorporating some project costs into recycled water rates as allowable under Proposition 218.

Project Management
Provide an assessment of the management capabilities of the Applicant/Lead Agency. At a minimum, include an organization chart (as attachment), showing key project individuals who will be responsible for ensuring that the project is completed and has long-term sustainability.

The City of San Clemente has extensive experience with administering environmental resources programs and plans and implementing and maintaining large scale capital projects. Key staff include Dave Rebensdorf, Public Works Director; Randy Little, Maintenance Manager; Niki Beach, Environmental Programs Analyst; Amir Ilkanipour, Principal Civil Engineer; and Dustin Burnside, Utilities Manager. Niki Beach will serve as Project Manager. A City organization chart for this project is included as Appendix A to this application. City staff bring a substantial level of combined experience to the project and a proven track record of completing projects with long-term sustainability. A few examples of recent and ongoing projects led by the City include:
- Recycled Water Quality Improvement Project (MF/RO), CIP Project No. 13203 (In Design Phase90%) - Recycled Water Expansion Project-Recycled Master Plan Update (In Progress-90%) - Recycled Water Market Study (Completed)
- M01 Grande Vista Structural Repairs (Design)
- Municipal Golf Course Storm Drain Repair (Complete)
- Trash Capture Devices Phases 1-2 (Complete)
- Trash Capture Devices Phases 3 (Design)
- Catch Basin & Storm Drain Improvements at Presidio & Miguel (Design) Supplanting or Replacing Funds
ECP funds are designed to supplement, not supplant, existing water quality programs. Proposed projects must improve and not replace existing pollution reduction efforts by an eligible party. Please clarify that the proposed project will not be supplanting any existing water quality programs or other obligations.

 


























Appendix A – City of San Clemente
Organization Chart
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Appendix B – Project Design Concept
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Appendix C – Project Cost Estimate
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Appendix D – Project Map
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The project is in the City of San Clemente, near Poche Beach.

The total estimated capture and treat runoff area is about 4,400 acres. 3RFKH%HDFK:DWHU5HFODPDWLRQ3URMHFW
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Appendix E – Project Site Photos
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Appendix F – Project Master Schedule
24 of 47

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Appendix G – Draft City Council Resolution
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30 of 47
 


























Appendix H – Draft 10-Year Operation &
Maintenance Plan
31 of 47
Draft 10-Year Operation &
Maintenance (O&M) Plan
Poche Beach Water Reclamation Project
Prepared for:

City of San Clemente
Prepared on:

May 13, 2024
32 of 47
ŝƚLJŽĨ^ĂŶůĞŵĞŶƚĞ
Contents Page No.
^ĞĐƚŝŽŶϭ WƌŽũĞĐƚĞƐĐƌŝƉƚŝŽŶ͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘ϭ ^ĞĐƚŝŽŶϮ WĞƌƐŽŶŶĞů͕ŽĐƵŵĞŶƚĂƚŝŽŶ͕ĂŶĚZĞƉŽƌƚŝŶŐ͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘ϯ

2.1 Maintenance Roles and Responsibilities .............................................................. 3

2.2 Qualification and Training Requirements for Personnel ................................ 4

2.3 Funding Mechanisms ................................................................................................... 4

2.4 Record Keeping Requirements ................................................................................ 5

2.5 Required Permits Associated with Maintenance Activities ............................ 5 ^ĞĐƚŝŽŶϯ /ŶƐƉĞĐƚŝŽŶ͕DŽŶŝƚŽƌŝŶŐ͕ĂŶĚKƉĞƌĂƚŝŽŶΘDĂŝŶƚĞŶĂŶĐĞĐƚŝǀŝƚŝĞƐ͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘ϲ

3.1 Inspection, Monitoring, and Maintenance of Primary Systems .................... 6

3.2 Emergency Response Plan .......................................................................................... 7

3.3 Vector Control.................................................................................................................. 9 ƚƚĂĐŚŵĞŶƚϭ͗ dƌĂŝŶŝŶŐ>ŽŐ&Žƌŵ͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘ϭϬ ƚƚĂĐŚŵĞŶƚϮ͗ /ŶƐƉĞĐƚŝŽŶĂŶĚDĂŝŶƚĞŶĂŶĐĞ>ŽŐ&Žƌŵ͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘ϭϮ ƚƚĂĐŚŵĞŶƚϯ͗ sĞŶĚŽƌKΘD/ŶĨŽƌŵĂƚŝŽŶ͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘͘ϭϰ 33 of 47
Draft 10-Year Operations and Maintenance Plan
WŽĐŚĞĞĂĐŚtĂƚĞƌZĞĐůĂŵĂƚŝŽŶWƌŽũĞĐƚ

ŝƚLJŽĨ^ĂŶůĞŵĞŶƚĞ Section 1

Section 1 Project Description
General Project Attributes and Control Measures
Site Location
The Poche Beach Water Reclamation Project is located near the outfall of the Prima Deshecha storm drain at Poche Beach near the intersection of Pacific Coast Highway and Camino Capistrano in the City of San Clemente.

Narrative Project
Description:

The Poche Beach Water Reclamation Project proposes to divert dry weather runoff from the Prima Deshecha and Cascadita storm drains, treat the water using membrane filtration and reverse osmosis to meet recycled water quality targets, and then discharge it to the city sewer system for recycling and distribution. Treatment will operate year-round, including during wet weather, and the operations of the diversion and treatment system will be automated with telemetry

34 of 47
Draft 10-Year Operations and Maintenance Plan
WŽĐŚĞĞĂĐŚtĂƚĞƌZĞĐůĂŵĂƚŝŽŶWƌŽũĞĐƚ

ŝƚLJŽĨ^ĂŶůĞŵĞŶƚĞ Section 1

System
ID
Type Narrative Description Location Other
Considerations
System
1 Diversion
Structure
Diversion structure located
in the Prima Deshecha
storm drain.

Prima Deshecha
storm drain just
upstream of the
confluence of the
Prima Deshecha
and Cascadita
storm drains.

System
2 Diversion
Structure
Diversion structure located
in the Cascadita storm
drain.

Cascadita storm
drain just
upstream of the
confluence of the
Prima Deshecha
and Cascadita
storm drains.

System
3 Trash Collection
Manhole
Manhole with trash
separation screens from
diversion from Prima
Deshecha storm drain.

Adjacent to
diversion structure
on Prima Deshecha
storm drain.

System
4 Trash Collection
Manhole
Manhole with trash
separation screens from
diversion from Cascadita
storm drain.

Adjacent to
diversion structure
on Cascadita storm
drain.

System
5 Pump
Station/Manhole
Pump manhole containing
pumps to pump water to
MFRO system.

Adjacent to and in
between Prima
Deshecha &
Cascadita trash
collection
manholes.

System
6 Membrane
Filtration/
Reverse
Osmosis
Treatment of dry weather
runoff diverted from Prima
Deshecha and Cascadita
storm drains and conveyed
via a dedicated pipe to a
treatment system utilizing
membrane filtration and
reverse osmosis system
Existing concrete
pad located in
railroad right—ofway south of the
intersection of
PCH and Camino
Capistrano.
35 of 47
Draft 10-Year Operations and Maintenance Plan
WŽĐŚĞĞĂĐŚtĂƚĞƌZĞĐůĂŵĂƚŝŽŶWƌŽũĞĐƚ

ŝƚLJŽĨ^ĂŶůĞŵĞŶƚĞ Section 2

Section 2 Personnel, Documentation, and
Reporting

2.1 Maintenance Roles and Responsibilities
The roles related to O&M of the primary project systems are defined as follows:
x Facility Owner – The Facility Owner is the party who is ultimately responsible for the functionality of all systems.
x Responsible Party – The Responsible Party is the party that shall have direct responsibility for the O&M of the project systems. This party shall be the designated contact with inspectors and lead maintenance personnel. The Responsible Party shall sign self-inspection reports and any correspondence regarding the verification of inspections and required maintenance. The Responsible Party will establish a system to delegate general inquiries to the appropriate maintenance personnel concerning the operation and maintenance of the systems. x Designated Emergency Respondent – The Designated Emergency Respondent is the party responsible for directing activities and communications during emergencies such as broken irrigation pipes, landslides, hazardous spill responses etc., that would require immediate response should they occur during off-hours. It is the responsibility of the Designated Emergency Respondent to communicate the emergent situation with the Responsible Party as soon as possible. x Key Maintenance Personnel – Key Maintenance Personnel are the designated lead field manager(s) or supervisor(s) who directly oversee and delegate the maintenance activities, maintain the scheduling, and coordinate activities between all personnel. These tend to change more often than other personnel over time, so their names do not necessarily need to be included in the O&M Plan.

However, they must be properly trained as recorded in the training logs (Section 2.2).

The table below lists the roles for this project. This table must be updated whenever changes occur.

Role Name (Title
and
Affiliation)
Phone
Number
Address Email Address
Facility
Owner/Responsible
Party/Designated
Emergency
Respondent
City of San
Clemente;
Contact: David
Rebensdorf,
Public Works
Director
(949) 361-
6130
380 E. Avenida Pico,
Building N,
San Clemente, CA
92672
RebensdorfD@sanclemente.org
36 of 47
Draft 10-Year Operations and Maintenance Plan
WŽĐŚĞĞĂĐŚtĂƚĞƌZĞĐůĂŵĂƚŝŽŶWƌŽũĞĐƚ

ŝƚLJŽĨ^ĂŶůĞŵĞŶƚĞ Section 2

2.2 Qualification and Training Requirements for Personnel Activities associated with maintenance of the Poche Beach Water Reclamation Project require an experienced skillset to identify and remediate potential issues that could compromise the functionality of the MF/RO system.

Activities that typically require maintenance personnel with specialized qualifications, training, and/or engineering oversight include:
x Inspection and/or repair of inflow and outflow structures; x Inspection and/or repair of underground elements;
x Spill response and remediation.

Maintenance personnel who have identified a potential major issue with any facility should contact the designated key maintenance personnel for the facility immediately.

Training must be provided for all personnel performing maintenance tasks on or providing maintenance oversight of structural systems. The table below provides the personnel and relevant training topics.

Training Logs contained in Attachment 1 should be used to document training of maintenance personnel.

Training Topic Responsible Party Designated
Emergency
Respondent
Key
Maintenance
Personnel
Proper Maintenance of all system
components X X
Identification and clean-up
procedures for spills and overflows X X X
Safety concerns when maintaining
devices and responding to
emergency situations
X X X

2.3 Funding Mechanisms
The City of San Clemente is responsible for operation and maintenance and funding of the operation and maintenance of the Poche Beach Water Reclamation Project. 37 of 47
Draft 10-Year Operations and Maintenance Plan
WŽĐŚĞĞĂĐŚtĂƚĞƌZĞĐůĂŵĂƚŝŽŶWƌŽũĞĐƚ

ŝƚLJŽĨ^ĂŶůĞŵĞŶƚĞ Section 2

2.4 Record Keeping Requirements
Documentation of site conditions, maintenance activities performed, and any other remaining maintenance required is necessary during each inspection/maintenance visit. Inspection and maintenance records shall be retained in an accessible, secure location for the life of the facility, and not less than 10 years.

The following documentation mechanisms and procedures have been established for this O&M Plan:
x Training Logs: Personnel will document training activities as part of implementing this O&M Plan. Attachment 1 contains a sample training log.
x Inspection and Routine Maintenance Logs: Maintenance personnel are required to maintain logs of inspection and maintenance activities. Attachment 2 contain inspection and maintenance logs.
x Rehabilitative and Corrective Maintenance Log and Reporting: Rehabilitation and corrective maintenance activities will be documented at a degree of detail that is commensurate to the complexity/significance of the activity. Corrective maintenance that does not result in design changes will be documented as a special entry in the maintenance logs to provide pertinent details of that rehabilitative or corrective maintenance activity. x Monitoring and Assessment: Monitoring and assessment of the performance of the project will be documented for the project.

2.5 Required Permits Associated with Maintenance Activities Encroachment permits may be needed with the OC Flood Control District for the diversion structures in the Prima Deshecha and Cascadita storm drains. 38 of 47
Draft 10-Year Operations and Maintenance Plan
WŽĐŚĞĞĂĐŚtĂƚĞƌZĞĐůĂŵĂƚŝŽŶWƌŽũĞĐƚ

ŝƚLJŽĨ^ĂŶůĞŵĞŶƚĞ Section 3

Section 3 Inspection, Monitoring, and
Operation & Maintenance Activities
This section identifies the inspection and O&M activities for each of the primary systems incorporated into the Poche Beach Water Reclamation Project.

3.1 Inspection, Monitoring, and Maintenance of Primary Systems The section is organized by type of structural system the inspection/monitoring frequency and the maintenance activities of each of the primary systems for the Poche Beach Water Reclamation Project.

System
ID
Type Inspection & Monitoring
Frequency
Maintenance
Systems
1 & 2
Diversion
Structure
- Once during dry season
- Monthly during wet season
- Debris removal and vacuum cleaning as
needed
- Hydrojetting annually
Systems
3 & 4
Trash Collection
Manhole
- Once during dry season
- Monthly during wet season
- Vacuum all debris and sediment in
manhole with each cleaning as needed per
inspection
- Full cleanout at the end of the wet
season
System
5 Pump
Station/Manhole
- Minimum monthly during
dry season
- Minimum monthly during
wet season or per
manufacturers guidelines
- Vacuum all debris and sediment in
manhole with each cleaning as needed per
inspection
- If standing water, remove all standing
water, debris, and sediment and test if
pump station now functions
- If still no pumping replace with backup
pump (per design specifications) and
perform maintenance on the primary
pump.

System
6 Membrane
Filtration/
Reverse
Osmosis
- During the first two weeks
after installation of MF
modules and RO membrane
elements,
- Operation and maintenance per
manufacturers guidelines
Primary elements:
39 of 47
Draft 10-Year Operations and Maintenance Plan
WŽĐŚĞĞĂĐŚtĂƚĞƌZĞĐůĂŵĂƚŝŽŶWƌŽũĞĐƚ

ŝƚLJŽĨ^ĂŶůĞŵĞŶƚĞ Section 3

documenting baseline
performance conditions of the
MF and RO system (e.g., MF
transmembrane pressure, MF
and RO temperature-corrected
specific flux, RO pressures,
temperature, flow rates, and
water recovery) via operating
parameter data collection and
data processing, and water
quality analyses for potential
scalants and foulants;
- Bi-weekly (once every two
weeks) operating performance
data collection and analysis for
at least one year; and
- Quarterly (or semi-annual)
water quality analyses of the
MF feed water and RO
permeate for at least one year
to observe trends in feed water
quality and quantify RO
rejection of key constituents.

Pre-Filter Replacement: Typically, every
6-9 months to protect RO membranes.

RO Membrane Replacement: Typically,
every 2-3 years.

RO Clean-In-Place (CIP) System
CIPs are used to control scaling and
fouling caused by particulate matter,
precipitation of inorganic salts, and
biological matter adhering to the
membrane surface. A CIP is an involved
process that consists of soaking and
recirculating a heated high pH solution
and low pH solution through the RO
membranes for an extended period of time.

Flushing: The RO flush system is
designed to hold sufficient permeate to
flush all RO trains during shutdowns. A
flush tank stores enough permeate to flush
all RO trains including an additional
20% to account for piping.

Chemical System: The two chemicals
dosed within the MF/RO process are
sodium hypochlorite and antiscalant.

Sodium hypochlorite is dosed into the
ammonia rich feed water to provide a
continuous monochloramine
concentration at the MF feed.

Monochloramine is used within the
process to control fouling of the MF and
RO systems. Antiscalant is used to
mitigate scaling on the RO membranes.

3.2 Emergency Response Plan
In some cases, adverse conditions may occur which could be an imminent threat to human or environmental health or severe damage to infrastructure or property. For example, a spill of hazardous substances in the drainage area of the Poche Beach Water Reclamation Project could cause harmful substances to enter the water capture system and affect environmental and public 40 of 47
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ŝƚLJŽĨ^ĂŶůĞŵĞŶƚĞ Section 3

health. In the event of an actual or suspected hazardous material release, the following plan shall take effect.

The primary importance of initial response to an actual or suspected spill will be public safety, control of the source of pollution, and containment of spills that have occurred, as applicable. The table below provides the emergency contact information for hazardous materials spills affecting BMPs.

Name Phone When to Report
Local Emergency Response (Fire Department) 911 Immediately Orange County 24-Hour Water Pollution
Problem Reporting Hotline
1-877-897-7455 Immediately
CalOES State Warning Center 1-800-852-7550 Immediately
The first number to call is emergency response (9-1-1), followed by the California Governor’s Office of Emergency Services (CalOES), formerly the California Emergency Management Agency (CalEMA). (CalOES) maintains guidance and instructions of what to do in the event of a spill of hazardous substances (http://www.caloes.ca.gov/cal-oes-divisions/fire-rescue/hazardousmaterials/spill-release-reporting). This plan is based on the guidance provided by CalOES (CalOES, 2014).

1. If an actual or suspected hazardous material incident exists, maintenance personnel will immediately call 911 and the CalOES State Warning Center.

2. The Designated Emergency Respondent and Responsible Party assigned to the facility (from Section 2.1) must also be notified of any actual or potential spill.

3. Remediation of contamination in the water quality facility should be handled as a corrective maintenance issue per Section 3.2 of this O&M plan.

In the event that a potential spill is identified prior to it reaching the diversion system, the Designated Emergency Respondent will implement an isolation protocol to prevent the spill from entering the diversion system. An inflatable plug, Hazmat Plug, or equivalent device as approved by the Designated Emergency Respondent will be installed within the storm drains or catch basins to block upstream flow from reaching and contaminating the diversion system. The temporary plug will be an interim measure until the spill is properly maintained and remediated and the Designated Emergency Respondent has determined the risk to the diversion system of contamination no longer exists.
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ŝƚLJŽĨ^ĂŶůĞŵĞŶƚĞ Section 3

Similar measures should be taken in the event of a landslide, mudslide, or major erosion within the drainage area of the Poche Beach Water Reclamation Project to prevent sediment from damaging the BMP to the extent possible.

3.3 Vector Control
In addition to the inspection and maintenance activities listed in Section 3, all the diversion systems shall be inspected for standing water on a regular basis. Standing water which exists for longer than 72 hours may contribute to mosquito breeding areas. Standing water may indicate that the diversion system is not functioning properly and proper action to remedy the situation shall be taken in a timely manner. The Orange County Vector Control District may be contacted for more information and support at 714-971-2421 or 949-654-2421 or www.ocvcd.org. 42 of 47
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ŝƚLJŽĨ^ĂŶůĞŵĞŶƚĞ Attachment 1

Attachment 1: Training Log Form
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ŝƚLJŽĨ^ĂŶůĞŵĞŶƚĞ Attachment 1

TRAINING / EDUCATIONAL LOG
Date of Training/Educational Activity:

Name of Person Performing Activity
(Printed):

Signature:

Topic of Training/Educational Activity:

Name of Participant Signature of Participant

For newsletter or mailer educational activities, please include the following information:
ƒ Date of mailing:
ƒ Number distributed:
ƒ Method of distribution:
ƒ Topics addressed:

If a newsletter article was distributed, please include a copy of it. 44 of 47
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ŝƚLJŽĨ^ĂŶůĞŵĞŶƚĞ Attachment 2

Attachment 2: Inspection and Maintenance Log
Form
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ŝƚLJŽĨ^ĂŶůĞŵĞŶƚĞ Attachment 2

BMP OPERATION & MAINTENANCE LOG

POCHE BEACH WATER RECLAMATION PROJECT
Today’s Date:

Name of Person Performing Activity
(Printed):

Signature:

System Name or Type
(As Shown in O&M Plan)
Brief Description of Operation,
Maintenance, or Inspection Activity
Performed
Summary of Notable Observations
or Outcomes from Activity

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ŝƚLJŽĨ^ĂŶůĞŵĞŶƚĞ Attachment 3

Attachment 3:Vendor O&M Information
Membrane filtration/reverse osmosis information from the manufacturer to be included in this attachment once a specific system is selected.
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