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AGENDA REPORT
SAN CLEMENTE CITY COUNCIL MEETING
Meeting Date: August 16, 2022
Public Works/ Engineering
Amir K. llkhanipour, Principal Civil Engineer
Agenda Item _,1.t±._
Approvals:
City Manager iJ __ ..Y
Dept. Head &-?----= 1J>
Attorney (.;t.T
Finance:t%---
PURCHASE OF A STANDBY GENERATOR AND ELECTRICAL DISTRIBUTION SYSTEM FROM CATERPILLAR INC. FOR THE CITY HALL BUILDING, PROJECT No. 10546 Yes. The City previously received a grant in the amount of $300,000 from the California Office of Emergency Services' Community Power Resiliency Allocation program to purchase a standby generator and related electrical distribution systems for the City Hall Building. The estimated equipment cost of $350,000 is available from the CalOES grant in the amount of $300,000 and from Public Facilities Fund Account No. 030-818-05300-000-10546, in the amount of $50,000
Staff recommends that the City Council approve a purchase order with Caterpillar Inc. (CAT) in an amount of not-to-exceed $350,000 to procure a standby generator and related electrical distribution systems for the City Hall Building.
On April 20, 2021, the City Council accepted a grant from the California Office of Emergency Services' Community Power Resiliency Allocation program and allocated the grant to the Orange County Sheriff Department (OCSD) Substation project budget (Attachment 2). City staff is in the process of having the entire system designed and this is the first phase of the work. The generator and other electrical components need to be procured first, in order to meet a deadline for the grant. The project will improve the power system reliability in case of an emergency and power outage.
Based on a Preliminary Design Report (Attachment 3) prepared by a Michael Baker International, a 350kW generator with a 72-hour run sub-base fuel tank, located at the northwest corner of the City Hall building, will provide sufficient operating power for the building to operate for 72 hours, including the OCSD Substation during a power outage.
The City of San Clemente is a member of Sourcewell, a National Purchasing Cooperative organization that streamlines the buying processes for public schools, municipalities and other governmental agencies. Contracts and venders that are awarded through Sourcewell, are competitively procured to assist members to be compliant with local and state procurement requirements. Utilizing a Cooperative organization allows the City to save time and resources from preparing and conducting a formal bid process. Additional savings are also realized through competitive pricing.
Staff recommends approval of this purchase order to Caterpillar Inc. under a Cooperative Agreement through Sourcewell (Attachment 4 ).
Public Works Agenda Report
8-16-22 I 4H-1
Attachment 5
Agenda Report Page 2
Plan and Policy
Consistency: The Action is consistent with Policy and Procedure 201-2-1, Purchasing Policies and Procedures for supplies, materials and equipment in that purchasing through a Cooperative Purchasing Agreement is permitted by Policy and Procedure 201-2-1, subsection 6.17.3
Recommended
Action: STAFF RECOMMENDS THAT the City Council approve and authorize the Public Works Director I City Engineer to execute a purchase order with Caterpillar Inc. for a Standby Generator and Related Distribution Systems in accordance with the Sourcewell National Purchasing Cooperative Agreement Contract No. 120617-CAT in the amount not to exceed $350,000 for the City Hall Building, Project No. 10546.
Attachments: 1. Location Map
2. Staff Report Dated April 20, 2021 (without attachments)
3. Preliminary Design Report
4. Sourcewell Cooperative Purchasing Agreement
Notification: None
s:lcdlengineeringlsecureladmin\202218· 1613rlagenda report docx 8-16-22 I 4H-2