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San Clemente, California
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AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE
Meeting Date: April 16, 2024 Agenda Item: 10L
Submitted By: Public Works
Prepared By: Masako Hennequin, Associate Civil Engineer Subject:
..titl e
CONSIDERATION OF A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO CJ CONCRETE CONSTRUCTION, INC. FOR SIDEWALK REPAIRS AND IMPROVEMENTS, CIP PROJECT NO. 24304, IN AN AMOUNT NOT TO EXCEED $165,620, AUTHORIZING THE CITY
MANAGER TO EXECUTE THE CONSTRUCTION CONTRACT, AND FINDING THE PROJECT CATEGORICALLY ..body EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT Fiscal Impact:
The estimated total construction cost of $207,030 is within the approved budget amount of $300,000 from Account No. 001-416-45710-000-24304, FY2024 Sidewalk Repairs and Improvements in the amount of $150,000, and from Account No. 001-416-45710-000-22305, FY2022 Sidewalk Repairs and Improvements in the amount of $150,000.
Summary:
Before the City Council is the award of a construction contract to CJ Concrete Construction, Inc. in an amount not to exceed $165,620, and approving a 10% project contingency, for the Sidewalk Repairs and Improvements.
Background:
The proposed sidewalk repairs and improvements project includes concrete repair work for sidewalk, curb and gutter, curb ramp, driveway approach, cross gutter, and retaining curb to keep safe access for pedestrians throughout the City within the public right-of-way. Proposed sidewalk repair locations are listed on Attachment 2.
On March 14, 2024, staff reached out to local contractors, posted a notice inviting bids for this project on SC Times, and published a bid solicitation on PlanetBids. Bids were opened on March 28, 2024 and the results are presented in the table below. Bids range from $165,620 to $423,713.
There were no bidders from any businesses based in San Clemente. The lowest responsive and responsible bidder is CJ Concrete Construction, Inc. of Santa Fe Springs, California with a total bid amount $165,620.
Company Name Company Location Amount
CJ Concrete Construction, Inc. Santa Fe Springs, CA $165,620.00 Premo Construction, Inc. Irvine, CA $195,200.00
TVR Construction Engineering LLC Riverside, CA $274,600.00 SNZ Contractors, Inc. Irvine, CA $282,200.00
Gentry General Engineering, Inc. Colton, CA $285,490.00 Diamond Construction La Habra, CA $371,200.00
1 Meeting Date: April 16, 2024 Agenda Item: 10L
CITY OF SAN CLEMENTE
CT&T Concrete Paving, Inc. Diamond Bar, CA $423,713.00
Based on the lowest bid, the total estimated project construction cost is $207,030 as summarized below:
Construction Administration, Management,
and Inspection $ 24,850
Construction 165,620
Contingency (10%) 16,560
Total Estimated Construction Cost $207,030
As required by state law and City policy, the Contractor will be required to provide performance and payment bonds simultaneously with execution of the construction contract (Attachment 3).
Project plans and specifications are on file in the City Clerk’s office.
Council Options:
Adopt Resolution No. 24-58 (Attachment 1), awarding the Sidewalk Repairs and Improvements contract to CJ Concrete Construction, Inc., authorizing the City Manager to execute a construction contract an amount not to exceed $165,620, approving a 10% project contingency of $16,562, and finding the project categorically exempt from CEQA under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines. Modify and adopt Resolution No. 24-58.
Continue the item and direct staff to provide additional information. Do not award the contract or construct the sidewalk improvements.
Environmental Review/Analysis:
This project is exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines because it consists of repairs to existing City facilities, involves negligible or no expansion of existing or former use and there is no possibility of a direct or reasonably foreseeable indirect effect on the environment.
Recommended Actions:
..recommendation
..recommendation
Staff recommends that the City Council adopt Resolution No. 24-58, which will:
1. Find the Sidewalk Repairs and Improvements, CIP Project No. 24304, categorically exempt from the CEQA under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines;
2. Award the Sidewalk Repairs and Improvements, CIP Project No. 24304, contract to CJ Concrete Construction, Inc.;
2 Meeting Date: April 16, 2024 Agenda Item: 10L
CITY OF SAN CLEMENTE
3. Authorize the City Manager to execute a contract with CJ Concrete Construction, Inc. in an amount not to exceed $165,620, in a form substantially similar to Contract No. 24-21 (Attachment 3) for the Sidewalk Repairs and Improvements, CIP Project No. 24304; and
4. Approve a 10% construction contingency of $16,560 for this project. ..end
Attachment:
1. Resolution No. 24-58
2. Proposed Sidewalk Repair Locations
3. Contract No. 24-21
Notification:
All bidders
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