CITYOFSANCLEMENTEAPPLICATION FORAQUATICSSPORTSPARTNERSHIPSTATUS AQUATICSSPORTSPARTNERSHIPPOLICYANDPURPOSE:
1.1 ItisthedesireoftheCityofSanClemente(hereinafter"City") to encourageandpromotevarioussportson ayear- round basis withinthecitylimits, andtomakethe bestandmostefficientuse ofCity's amenities, poolsandfacilities. Partneringwithselectoutside organizations/associationsforaquatics programsallows servicetoalargerportion ofthecommunitythan onlyCityprovidedprograms. Citywishesto promote such partnershipsby providingreducedrentalrates, poolallocation priorities, andlimitedsupport services, whichmayincludesite preparationandmaintenance, periodicpoolimprovementsasneeded andlimited administrative/clericalsupport.
1.2 Thepurpose ofthisAquaticsPartnership Policyistosetforthandmakecleartherequirementsand criteriaforpartnerships betweenCityand any organization/association(hereinafter"Applicant") intending to providerecreationalsports programsandrequestfeereductions withinCity. Apartnership agreement madepursuanttothispolicyshallbeknownasanAQPartnership,willcarrytheadditionaldesignationof Senioror Junior, andshallbesubjecttoalltherequirementssetforth hereinandanyadditions, amendmentsorrevisionshereto. Onlya limited numberofAQPartnershipswillbegrantedtothe organizationrepresentingstandard prevalentsports, asdeterminedbythe Beaches, Parks andRecreation Commission.
2.REFERENCES:SanClementeMunicipalCodeChapter12.28.010.
MINIMUMREQUIREMENTS ANDCRITERIATOQUALIFYFORAQPARTNERSHIP:
3.1 TheApplicantmustmeetthefollowingminimumrequirementsandcriteriaforanyAQpartnership:
(a) Becurrentlyregisteredandactivewiththe State ofCalifornia asanot-for-profitcommunity organizationunder Section501(c)(3)or(c)(4)ofthelnternalRevenueCode. (b) Notbethesubjectofanypending investigationbyanygovernmentoradministrativeagency, whetheratthe City, County, State orFederallevelanddemonstratedhistoryofadherence to Cityrules, policiesandallocations
(c) Carryappropriatecommercialandliability insurancewithlimitsnolessthanamountdeterminedby Cityperincident, includingappropriateadditionalinsuredendorsementsinfavorofCity. (a) Demonstratedfinancialhardship ifpartnershipisdeniedandtheApplicantisrequiredto pay regularratesforuse ofCity amenities, poolsand/orfacilities. (f) Organizationmusthaveopenenrollmentpolicyregardless of skilllevel.
Organizationmusthaveminimumplayruleof50%playforallparticipants.
Demonstratedscholarshipsprovidedforthoseinfinancialneed Organizationmusthavea, "nodiscrimination" and" noalcohol" policy.
3.2 Inadditiontotheaboverequirements andcriteriaforAQPartnership,the Applicantmayqualifyforthe levelsofpartnershipasfollows:
(a) SeniorAQPartnership: TheApplicanthas providedthesports programforCityforatleastfive years, andcurrentlyhas atleast300participants, 90% ofwhomresideinCity. Programgamesand practicesmustbeconductedinSan Clementeboundaries.
(b) JuniorAQPartnership: TheApplicanthas providedthesports programforCityforatleasttwo years, andcurrentlyhas atleast100participants, 75% ofwhomresidein City.
PROCEDUREFOREVALUATINGAPPLICATIONFORRSPARTNERSHIP:
4.1 AllrequestsforAQPartnershipshallbesubmittedfirsttothe Beaches, ParksandRecreationDepartment (hereinafter"Department"). Applications willbeacceptedonceayearatatimedeterminedbytheCity.
TheApplicantshallinclude intheirpacketthecompleted applicationformandallsupporting documentation, includingbutnotlimitedto:
(a) City AQPartnershipApplication(applicationforpermitto userecreationalfacilities)and Facility UseApplication.
(b) Proofofcurrent501 (c) (3)or (4)status;
(c) Commercialandliability insurancedeclarationpages;
(d) Applicantarticles,bylawsand othercharterdocuments;
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CITYOFSANC LEMENTEAPPLICATION FORAQUATICSSPORTSPARTNERSHIPSTATUS (e) Proof sufficienttoestablishthefinancialhardshiprequirement, suchasbudgets, profit/loss statements, auditedfinancialstatements, balancestatements, and/ortwoyears oftax returns;
(t) StatisticaldataandrosterstosupportparticipantpopulationandresidencyrequirementforRS Partnerships.
4.2 Organizationsthatmeettheminimumrequirementsasstatedinthispolicyshallbeforwardedforreviewto theBeaches, ParksandRecreationCommission(hereinafter"Commission").
4.3 "Commission shallreviewthe application packet, the Departmentstaff report, andanyadditional information provided bythe Applicantorothers. Commissionmayconsiderwhetherthe Applicanthas satisfiedtheminimumrequirementsset forth in§3.1, whetherpartnership iswarranted in lightofthe policies and purposesset forth in §1.1-1.2, and whetherpartnership is in the best interestsofCityand itsresidents. Inmaking its recommendation to City, CommissionmayalsoconsiderwhetherApplicant deserves partnership, ora particularlevel ofpartnership, notwithstanding the requirementsset forth in §3.1-3.2."
4.4 ifCommissionrecommendsto City Councildisapprovaloftherequestfor AQ Partnership, oranyspecified levelofpartnership, Commissionshallbrieflyinclude inthe Minutesthereasonstherefore. City Council shallmakethefinaldetermination.
AQPARTNERSHIPEXPECTATIONS ANDLONGEVITY
AllAQPartnersshalladheretoallthepoliciesandprocedures ofCityandtheAQPP, andcooperatewith the Departmentand Citystafftoensurethatthepurpose ofthepartnershipismet. AQPartnersshall provide Cityrepresentativeswith access atalltimestoreviewormonitorthesports program. AQPartners shallnotdiscriminateagainstthosein its employee, volunteers orparticipantson accountofrace, religion, nationalorigin, ethnicity, sexualorientationorgender(exceptwheregenderisabonafideissueforthe sports program).
5.2 JuniorAQPartnersshallberequiredtore-applyforpartnershipeverytwoyearsbysubmittingacomplete application packettotheDepartment, followedby Commissionconsideration, and City Councilapprovalas outlinedinthispolicy. JuniorAQPartners areeligibleforbenefitsduringprimaryseasononly.
5.3 SeniorAQPartnersshallberequiredtore-applyforpartnershipeverythreeyearsbysubmittinga completeapplication packettotheDepartment, followedby Commissionconsideration, andCityCouncil approvalasoutlinedinthisPolicy.
5.4 TheDepartmentor Commission, may, atanytime, forcause, temporarilysuspendorrevoke an Applicant'sAQPartnershipstatusandforwardtothe Commission and/ortheCityCouncilfor reconsideration ofpartnershipstatus.
5.5 TheCity Councilmay, atanytime, and withoutcause, suspend orrevoke anApplicant'sAQPartnership status.
5.6 The City CouncilmaygranttheDepartmentand/orCommission authoritytoextend AQPartnershipsfora periodoftimeuptofiveyearsifdoingso wouldbeinthe bestinterests ofCity, itsresidentsandthe Applicant. 9 Page