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2nd Floor
San Clemente, California
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AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE
Meeting Date: June 18, 2024 Agenda Item: 11O
Submitted By: Public Works
Prepared By: Masako Hennequin, Associate Civil Engineer Subject:
..titl e
CONSIDERATION OF A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO EBS UTILITIES ADJUSTING, INC. FOR PAVEMENT PRESERVATION PROGRAM - UTILITY ADJUSTMENTS, CIP PROJECT NO. 13321, IN AN AMOUNT NOT TO EXCEED $74,185,
AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONSTRUCTION CONTRACT, AND
FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL ..body QUALITY ACT
Fiscal Impact:
The estimated total construction cost of $91,403 is within the remaining approved budget amount of $167,524 from the Pavement Preservation Program, Account No. 012-861-45300-000-13321.
Summary:
Before the City Council is the award of a construction contract to EBS Utilities Adjusting, Inc. in an amount not to exceed $74,185, and approving a 10% project contingency, for the Pavement Preservation Program - Utility Adjustments.
Background:
Existing manhole covers and water valve cans that are not level with the street grade can cause unsafe driving conditions and damage the pavement around the utility covers. The proposed Pavement Preservation Program - Utility Adjustments project includes adjusting existing manhole covers and water valve cans, and removing and replacing damaged manhole frames and covers to improve drivability and prevent pavement damage. In addition, manholes and valve cans will be slightly raised in preparation for slurry seal of City streets. Proposed utility adjustment locations are listed on Attachment 2.
Existing Water Valve Cans Existing Sewer Manhole
1 Meeting Date: June 18, 2024 Agenda Item: 11O
CITY OF SAN CLEMENTE
On May 2, 2024, staff reached out to local contractors, published a notice inviting bids for this project in the SC Times, and published a bid solicitation on PlanetBids. Bids were opened on May 16, 2024, and the results are presented in the table below. Bids range from $74,185 to $92,700.
There were no bidders from any businesses based in San Clemente. The lowest responsive and responsible bidder is EBS Utilities Adjusting, Inc. of Corona, California with a total bid amount of $74,185.
Table 1. Bid Summary
Company Name Company Location Amount
EBS Utilities Adjusting, Inc. Corona, CA $74,185.00
Manhole Adjusting, Inc. Pico Rivera, CA $92,700.00
Based on the lowest bid, the total estimated project construction cost is $91,403 as summarized below:
Table 2. Cost Summary
Construction Management and Inspection $9,800
Construction $74,185
Contingency (10%) $7,418
Total Estimated Construction Cost $91,403
As required by state law and City policy, the EBS Utilities Adjusting will be required to provide performance and payment bonds simultaneously with execution of the construction contract (Attachment 3). Project plans and specifications are on file in the City Clerk’s office.
Council Options:
Adopt Resolution No. 24-105 (Attachment 1), awarding the Pavement Preservation Program - Utility Adjustments contract to EBS Utilities Adjusting, Inc., authorizing the City Manager to execute a construction contract an amount not to exceed $74,185, approving a 10% project contingency of $7,418, and finding the project categorically exempt from CEQA under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines. Modify and adopt Resolution No. 24-105.
Continue the item and direct staff to provide additional information. Do not award the contract or construct the sidewalk improvements.
Environmental Review/Analysis:
This project is exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines because it consists of repairs to existing City facilities, involves negligible or no expansion of existing or former use and there is no possibility of a direct or reasonably foreseeable indirect effect on the environment. 2 Meeting Date: June 18, 2024 Agenda Item: 11O
CITY OF SAN CLEMENTE
Recommended Actions:
Staff Recommendation ..recommendation
Staff recommends that the City Council adopt Resolution No. 24-105, which will:
1. Find the Pavement Preservation Program - Utility Adjustments, CIP Project No. 13321, categorically exempt from the CEQA under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines;
2. Award the Pavement Preservation Program - Utility Adjustments, CIP Project No. 13321, contract to EBS Utilities Adjusting, Inc.;
3. Authorize the City Manager to execute a contract with EBS Utilities Adjusting, Inc. in an amount not to exceed $74,185, in a form substantially similar to Contract No. 24-35 (Attachment 3) for the Pavement Preservation Program - Utility Adjustments, CIP Project No. 13321; and
4. Approve a 10% construction contingency of $7,418 for this project. ..end
Attachment:
1. Resolution No. 24-105
2. Proposed Utility Adjustment Locations
3. Contract No. 24-35
Notification:
All bidders
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