Attachment 1
RESOLUTION NO. 24-157
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN CLEMENTE, CALIFORNIA, ADOPTING THE BEACHES,
PARKS & RECREATION COMMMISSION FY 2024-25 WORK
PLAN
WHEREAS, the Beaches, Parks & Recreation Commission is established to act in an advisory capacity to the City Council in all matters pertaining to parks, beaches, recreation, parkways, street trees; and
WHEREAS, the San Clemente Municipal Code § 2.28.020(d) requires that the Beaches, Parks & Recreation Commission develop an annual work plan with specific goals and objectives for the coming year and submit it to the City Council for approval each year; and
WHEREAS, on August 13, 2024, the Beaches, Parks and Recreation Commission held a special meeting to review and recommend approval of seven items to be included in its FY 2024-25 Work Plan.
NOW, THEREFORE, the City Council of the City of San Clemente does hereby resolve as follows:
Section 1. That the above recitations are true and correct and incorporated fully herein.
Section 2. The Beaches, Parks & Recreation Commission FY 2024-25 Work Plan shall consist of all items incorporated and included in Exhibit A, attached hereto and incorporated fully herein by this reference.
Section 3. The Commission may review all additional items that require consideration through the course of the Beaches, Parks & Recreation Department's routine functions, including but not limited to, fee waiver requests, partnership applications, and items directed for further consideration of the Commission by vote of the City Council.
Section 4. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this day of
ATTEST:
City Clerk of the City of Mayor of the City of San
Resolution No. 24-157 Page 2
San Clemente, California Clemente, California
Resolution No. 24-157 Page 3
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
1, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 24-157 was adopted at a regular meeting of the City Council of the City of San Clemente held on the l day of
_ by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _ day of
CITY CLERK of the City of
San Clemente, California
Approved as to form:
Elizabeth A. Mitchell, City Attorney
Resolution No. 24-157 Page 4
Exhibit "A"
Annual Work Plan: Beaches, Parks & Recreation Commission (FY 2024-25) Project Name: (No. 1) Cost of services study review for the use of beaches, parks, and recreation facilities Purpose, Goals, and Deliverables of Project:
Update Recreation Fee Schedule to ensure adequate cost recovery of all parks and recreation services, including programs, events, facilities and permits; Fees for Beaches, Parks, and Recreation facility rentals and services were last updated and approved in 2015. This project seeks to better align existing fees for facility rentals and services with industry standards and comparable agencies, as well as implement new fees that are relevant to current operations. Updated fee structures will likely deliver increased revenue; Final recommendations will be presented to the City Council for adoption.
Estimated Project Costs. If cost is involved, is it included in the adopted City budget? $40,000; included in City Budget
Project Timeline (Anticipated Start and End
Dates): July 2024-March 2025
Resources Needed (including Staff
hours): Staff hours - estimated 30 hours
Is this a new project or unfinished project from the prior fiscal Unfinished
year?
Project Name: (No. 2) Review designs for playground replacement projects at Forster Ranch Community and Talega Parks Purpose, Goals, and Deliverables of Project:
Engage with the community to support the replacement of two playgrounds at City parks. These two playgrounds have been identified as the top replacement needs. Staff will work with the Commission to listen to public feedback to determine best structures and surfacing. Final designs will be forwarded to Council for award of contract and approval.
Estimated Project Costs. If cost is involved, is it included in the adopted City budget? $800,000 included in City Budget
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Project Timeline (Anticipated Start and End
July 2024-June 2025
Dates):
Resources Needed (including Staff
Staff hours - estimated 40 hours
hours:
Is this a new project or unfinished project from the prior fiscal New
year?
Project Name: (No. 3) Review of designs for the anticipated expansion of the skate park Purpose, Goals, and Deliverables of Project:
Engage with the community and stakeholder groups to review conceptual designs of the skate park expansion. The Commission will participate in the evaluation of the proposed designs and opine on the final design of the expansion based on public feedback.
Estimated Project Costs. If cost is involved, is it included in the adopted City $200,000; included in Budget
budget?
Project Timeline (Anticipated Start and End
October 2024 - December 2025
Dates):
Resources Needed (including Staff
60 hours - staff time (RFP, contracts, reports, etc.)
hours:
Is this a new project or unfinished project from the prior fiscal New
year?
Project Name: (No. 4) Review of the conceptual designs for new dog parks at San Luis Rey Park and San Gorgonio Park Purpose, Goals, and Deliverables of Project:
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The Commission will review the conceptual designs for the new dog parks at the subject matter park sites. It will evaluate the layouts, amenities, and safety features. The review will ensure that the designs meet community expectation, promote safe and enjoyable environments for dogs and their owners, and optimize the use of space while maintaining harmony with the existing park facilities.
Estimated Project Costs. If cost is involved, is it included in the adopted City budget? $160,000 (Design); included in Budget
Project Timeline (Anticipated Start and End
Dates): January 2025 - June 2025
Resources Needed (including Staff
hours): 60 hours - staff time (RFP, contracts, reports, etc.) Is this a new project or unfinished project from the prior fiscal year? New
Project Name: (No. 5) Review of the designs of the meadow field space at Vista Hermosa Sports Park Purpose, Goals, and Deliverables of Project:
Provide the Commission with a comprehensive review of the designs for the Meadows field space at VHSP. The review will focus on assessing the conversion of the space to into soccer fields, ensuring that the designs align with community needs, safety standards, and best practices for recreational spaces.
Estimated Project Costs. If cost is involved, is it included in the adopted City budget? $350,000; included in Budget
Project Timeline (Anticipated Start and End
Dates): January 2025 - July 2025
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Resources Needed (including Staff
hours): 60 hours - staff time (RFP, contracts, reports, etc.) Is this a new project or unfinished project from the prior fiscal year? New
Project Name: (No. 6) Update the Aquatics Partnership Policy Purpose, Goals, and Deliverables of Project:
The Recreation Aquatics Partnership Policies were last updated by Council in 2013. The current process is lengthy and requires significant staff time, resources, and administrative oversight. Updating the policy and procedure will likely streamline the process for user groups and allow for greater accessibility to participate in the partnership system.
Estimated Project Costs. If cost is involved, is it included in the adopted City budget? None
Project Timeline (Anticipated Start and End
November 2024 - March 2025
Dates):
Resources Needed (including Staff
20 hours - staff time
hours):
Is this a new project or unfinished project from the prior fiscal New
year?
Project Name: (No. 7) Overview/special presentation of the current master plan for the department Purpose, Goals, and Deliverables of Project:
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Receive a special presentation regarding the status of the parks master plan, including the 2018 adopted plan and the subsequent 2020/21 site specific plans.
Estimated Project Costs. If cost is involved, is it included in the adopted City budget? None
Project Timeline (Anticipated Start and End
December 2024
Dates):
Resources Needed (including Staff
1 hour staff time
hours):
Is this a new project or unfinished project from the prior fiscal New
year?
Project Name: (No. 8) Add a Special Events Ad-Hoc Subcommittee Purpose, Goals, and Deliverables of Project:
Establish an ad-hoc subcommittee consisting of two members to contribute feedback and support in the planning of citywide special events.
Estimated Project Costs. If cost is involved, is it included in the adopted City None
budget?
Project Timeline (Anticipated Start and End
Ongoing
Dates):
Resolution No. 24-157 Page 9
Resources Needed (including Staff
Unknown
hours:
Is this a new project or unfinished project from the prior fiscal New
year?