Attachment 2
DRAFT PARTICIPATING AGENCY TERMS AND CONDITIONS
PARTICIPATING AGENCY LETTERHEAD
[DRAFT DATE 4-19-24]
April 19, 2024
Re: Letter of Commitment as a Participating Agency in the WEROC Multijurisdictional Hazard Mitigation Plan (MJHMP) and America’s Water Infrastructure Act of 2018 Required Components Risk/Resiliency Assessments (RRA) and Emergency Response Plans (ERP) Project Dear Ms. Osborn,
The City of San Clemente is submitting this letter of commitment to confirm that City of San Clemente has agreed to participate in the WEROC Water Infrastructure Act of 2018 Required Components Risk/Resiliency Assessments (RRA) and Emergency Response Plans (ERP) Project.
Further, as a condition to participating in the AWIA update process; City of San Clemente agrees to provide such cooperation as is necessary and in a timely manner to WEROC and the consultant to complete documents and joint planning processes in conformance with FEMA and EPA requirements and deadlines. Participation is anticipated to be in tasks to prioritize and meet each participating agency’s deadlines for the specific product(s) they will be participating in. Missing meetings and deadlines will be at the Participating Agency’s own risk and could result in not meeting AWIA deadlines.
City of San Clemente understands that it must engage in the following planning process, including, but not limited to:
Committing and designating at least one staff member from City of San Clemente to participate in various processes for each Phase of the project, including but not limited to:
Four RRA Virtual Workshops (consistent 3 representatives are required to participate) Data request spreadsheets
Review and provide to the selected consultant and/ or WEROC staff existing plans and programs to facilitate the completion of a Compliance Crosswalk between previous vulnerability and risk assessments and the requirements for RRAs and ERPs under AWIA 2018. The selected consultant will be held to a strict Non-Disclosure Agreement and will be required to provide all documents and products back to individual participating agencies. Documents may include, but are not limited to:
Vulnerability Assessment (most recent)
Emergency Response Plan (most recent)
Standard Operating Procedures (SOPs)/ Standard Operating Guides (SOGs) Emergency Response Plan (ERP)/ Emergency Operations Plan (EOP) ERP Appendix or Checklists for response to natural and manmade hazards Dam Emergency Action Plans
Vulnerability Assessments – physical and/ or cyber
Water and/or Wastewater Master Plans
Capital Improvement Plans
Financial Policies
Reserve Policies
Financial Audit Findings
Procurement Policies/ Programs/ Emergency Response Contract Plans Hazard Mitigation Plans
Continuity of Operations Plans (COOPs)/ Continuity of Government Plans (COGs)/ Business Continuity Plans Recovery Plans
Water Outage/ Emergency Drinking Water Plans
Water Reliability Studies
Furthermore, City of San Clemente recognizes that there is an estimated cost share for the agency’s participation in the RRA up to $49,450.00, ERP up to $17,250.00 for a total agency cost share of up to $66,700.00 and is committed to pay MWDOC for this cost.
Sincerely,
_____________________________
Andy Hall
City Manager
City of San Clemente