RESOLUTION NO. 24-174
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA, AWARDING A THREE-YEAR MAINTENANCE SERVICE AGREEMENT TO GREAT SCOTT TREE SERVICE, INC., WITH TWO OPTIONAL ONE-YEAR RENEWALS, AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT, AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT WHEREAS, the City’s maintains approximately 3,770 trees annually and performs emergency tree trimming and removal as needed; and WHEREAS, the City conducted a formal request for proposal for tree trimming for trees requiring annual tree trimming and trees with a less frequent trimming cycle; and WHEREAS, in May 2024, City staff public publicly advertised the City-Wide Tree Trimming Request for Proposals on the city’s electronic bidding system Planet Bids; WHEREAS, on May 23, 2024, four proposals were received ranging from $310,619 to $571,690; and WHEREAS, City staff reviewed the proposals, conducted interviews with all four prospective bidders and rated them according to the weighted criteria listed in the Request for Proposals and determined that Great Scott Tree Service, Inc. ranked the highest and had the lowest price.
NOW, THEREFORE, the City Council of the City of San Clemente does hereby find, determine and resolve as follows:
SECTION 1. That the above recitations are true and correct and incorporated fully herein.
SECTION 2. That based on review of the record as a whole, this project is categorically exempt from the California Environmental Quality Act under Class 1 (Existing Facilities, 14 CCR 15301) of the state CEQA Guidelines.
SECTION 3. That a Three-Year Maintenance Services Agreement is hereby awarded to Great Scott Tree Service, Inc.
SECTION 4. That the City Manager is authorized and directed to execute a Three-Year Maintenance Services Agreement with Great Scott Tree Service, Inc. in the amount of $310,619 for year one, $319,937.57 for year two and $329,535.70 for year three with an additional up to an annual $60,000 per year for emergency as needed services, and two optional one-year extensions exercisable in the City Manager’s discretion, and in a form substantially similar to that presented to the City Council on November 19, 2024.
SECTION 5. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this _____ day of ____________________, 2024.
ATTEST:
___________________________ __________________________
City Clerk of the City of Mayor of the City of San
San Clemente, California Clemente, California
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 24-174 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, _________, by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. ________________________ CITY CLERK of the City of
San Clemente, California
Approved as to form:
___________________________
Elizabeth A. Mitchell, City Attorney
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Resolution No. 24-174 Page 3
Attachment 1