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2nd Floor
San Clemente, California
www.san-clemente.org
AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE
Meeting Date: October 15, 2024 Agenda Item: 11F
Department: Public Works
Prepared By: Belgin Cuhadaroglu, Senior Civil Engineer
Subject:
..titl e
CONSIDERATION OF A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO HABITAT RESTORATION SCIENCE, INC. FOR THE AVENIDA MONTALVO CANYON AND TRAIL IMPROVEMENTS HABITAT RESTORATION, CIP PROJECT NOS. 22001 & 16004;
AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONSTRUCTION CONTRACT IN AN AMOUNT NOT TO EXCEED $223,299; AND FINDING THE PROJECT CATEGORICALLY EXEMPT ..body FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT Fiscal Impact:
The estimated construction cost of $266,794 is within the available approved project budget of $265,669 from the Local Drainage Facilities Fund, Account No. 033-832-45300-000-16004 and $50,854 from Account No. 059-553-43420-000-22001.
Summary:
This project is to satisfy and comply
with the regulatory (i.e., Regional
Water Quality Control Board and
California Coastal Commission)
mitigation requirements for the
recently completed Avenida Montalvo
Canyon and Trail Improvements.
Before the City Council is the award of
a construction contract to Habitat
Restoration Science, Inc. for habitat
restoration and maintenance for a fiveyear period, in an amount not to exceed $223,299, plus a 15% project
contingency, for the Avenida Montalvo
Canyon and Trail Improvement Habitat
Restoration.
1 Attachment 3
Meeting Date: October 15, 2024 Agenda Item: 11F
CITY OF SAN CLEMENTE
Background:
The Montalvo Canyon outlet drains an area of
approximately 360 acres of a watershed in the
southwest portion of the City, as shown on the location map. The outlet near the ocean and the nearby trail
had experienced some erosion issues and needed
improvements to prevent further erosion of the bluff.
Prior to installation of the gabion baskets as a
mitigation measure for further erosion, environmental
permits had to be secured from the Army Corps of
Engineers, Regional Water Control Board (RWQCB)
and the California Coastal Commission (CCC),
demonstrating that the proposed project has the least
environmental impact. As part of the Coastal
Development Permit (CDP) and RWQCB approval
conditions, the City is required to perform and maintain, for five years, 0.13 acres of habitat restorations in the vicinity of the project per a Habitat Management Plan,
upon completion of the Avenida Montalvo Canyon and Trail Improvement. The habitat restoration generally consists of planting native plants and seeding, maintaining vegetation for five years, installation of temporary irrigation and removal of non-native plants.
Staff prepared a bid package, notified local contractors, and advertised the project for competitive bidding on the PlanetBids website and in the SC Times. On October 3, 2024, the City received two bids, with Base Bids ranging from $223,299 to $427,400, as shown on the table below.
Vendor Name City Bid
Habitat Restoration Sciences Vista $223,299
Diamond Construction & Design San Clemente $427,400
2 MONTALVO
CANYON
WATERSHED
PROJECT
LOCATION
C.ity or s,w CJem,u,t-, t----;-;-"L°'O'c:C"'c'A'-T'-'l':0':-N'..!..._M=A~P,:::__ __ ---1 M ontalvo canyon and Ul O c.n. :'<1 1!.CDd.o, Snlta J.00 s...... a..._: .. u . u ~em T• l (9,iD) :Mi:L-IH OO
P.a: (ii-10) :161- ll:lU1
Trail Improvements
PN 16004
Meeting Date: October 15, 2024 Agenda Item: 11F
CITY OF SAN CLEMENTE
Based on the lowest bid, the total estimated project construction cost is summarized below:
Project Management and Administration $ 10,000
Construction Contract 223,299
Contingency (15%) 33,495
Total Estimated Construction Costs $266,794
As required by City policy and state law, the Contractor will be required to provide performance and payment bonds simultaneously with execution of the construction contract (Attachment 3).
Project plans and specifications are on file in the City Clerk's Office.
To monitor and inspect the habitat restoration performance, per the project Plans and Specifications requirements by Habitat Restoration Sciences, Inc., a qualified arborist/biologist must monitor and inspect the habitat restoration for five years, before the restoration is accepted by the California Coastal Commission and RWQCB. Staff is currently doing a public advertisement to receive proposals for this work. Upon receipt of proposals and evaluation, staff will return to the City Council for approval of a Professional Consultant Services Agreement for the project’s monitoring and inspection of the habitat restoration.
Council Options:
Adopt Resolution No. 24-161 (Attachment 1), awarding the Avenida Montalvo Canyon and Trail Improvement Habitat Restoration to Habitat Restoration Science, Inc.; authorizing the City Manager to execute a construction contract in an amount not to exceed $223,299; approving a 15% project contingency of $33,495; and finding the project categorically exempt from CEQA under Class 2 (Replacement or Reconstruction, 14 CCR section 15302) of the State CEQA Guidelines.
Modify and adopt Resolution 24-161.
Continue the item and direct staff to provide additional information. Do not adopt Resolution No. 24-161 and determine an alternative way to meet regulatory requirements.
Environmental Review/Analysis:
This project is categorically exempt from the California Environmental Quality Act (CEQA) as it pertains to a replacement of an existing storm drain line under Class 2 of the state CEQA Guidelines, Section 15302 - Replacement or Reconstruction. A notice of exemption will be filed for this project.
Recommended Actions:
..recommendation
Staff recommends that the City Council adopt Resolution No. 24-161, which will:
..recommendation
1. Award a contract to Habitat Restoration Science, Inc., as the lowest responsible and responsive bidder, for the Avenida Montalvo Canyon and Trail Improvement Habitat Restoration, CIP Project Nos. 22001 & 16004;
3 Meeting Date: October 15, 2024 Agenda Item: 11F
CITY OF SAN CLEMENTE
2. Authorize the City Manager to execute a contract with Habitat Restoration Science, Inc. in an amount not to exceed $223,299 in a form substantially similar to Contract No. 24-60 (Attachment 2) for the Avenida Montalvo Canyon and Trail Improvement Habitat Restoration, CIP Project Nos. 22001 & 16004;
3. Approve a 15% construction contingency of $33,495 for this Project; and
4. Find the Avenida Montalvo Canyon and Trail Improvement Habitat Restoration, CIP Project Nos. 22001 & 16004, categorically exempt from the CEQA under Class 2 (Replacement or Reconstruction, 14 CCR section 15302) of the State CEQA Guidelines. ..end
Attachment:
1. Resolution 24-161
2. Draft Habitat Restoration Science, Inc. Contract (without attachments) Notification:
All bidders.
4