City of San Clemente
Beaches, Parks & Recreation Department
100 N. Calle Seville, San Clemente, CA 92672
Phone: (949) 361-8264
APPLICATION FOR RECREATION SPORTS PARTNERSHIP Must
be completed by an authorized representative of the organization. Attach extra pages as needed.
It is the desire of the City of San Clemente to encourage and promote various Recreation programs for its residents on a year-round basis within the city limits, and to make the best and most efficient use of City’s amenities, fields and facilities. For a non-profit organization to qualify for Recreation Partnership, they must meet one of the minimum requirements and criteria listed below.
Tier I: must have provided the sports program within the City of San Clemente for at least three years, and currently have at least 300 participants, 90% of whom reside in the City.
Games, tournaments, and practices must be conducted within San Clemente boundaries.
Tier II: must have provided the sports program within the City of San Clemente for at least three years, and currently have at least 300 participants, 85% of whom reside in the City.
Games, tournaments, and practices must be conducted withing San Clemente boundaries.
Tier III: must have provided the sports program for City of San Clemente for at least three years, and currently have 200 participants, 80% of whom reside in the City. Games, tournaments, and practices must be conducted within San Clemente boundaries.
Tier IV: must have provided the sports program withing the City of San Clemente for at least three years, and have at least 100 participants, 70% of whom reside in the City.
The Organization is seeking:
☐ Tier I ☐ Tier II ☐ Tier III ☐ Tier IV
Has the Organization been granted partnership status in the past? ☐ Yes ☐ No If yes, what year? ______ What level? ______________ Section 1: GENERAL INFORMATION
Organization: Federal Tax ID#:
Main Contact: CA Domestic Non
Attachment 5
Profit#:
E-Mail: Primary
Phone:
Address: Alternate
Phone:
Years serving
San Clemente:
Sport/Activity: Ages Served:
Section 2: PROGRAM INFORMATION
2.1 Website
Link to league’s website:
2.2 Mission Statement
Provide your league’s mission statement.
2.3 League Rules
Provide your league rules that align with our sport partnership policy 5.1.1.g
2.3 Primary Season Details
Primary Season Dates:
# Participants Registered Last Year: % San Clemente
residents:
# Participants Anticipated This Year: % San Clemente
residents:
Do players tryout based on skill? ☐ Yes ☐ No
% Participation in recreation-based program:
% Participation in skill-based (Club, Select, All-Star) program:
Are players guaranteed minimum playing time? ☐ Yes ☐ No If yes, how much and explain?
Itemize Costs to Participants (including required equipment purchase – attach pages as needed):
Section 3: ORGANIZATION STRUCTURE
3.1 List the programs and/or sub-divisions offered by your organization:
Title # of
Participants
% San
Clemente
Residents
Cost to
Participate
Skills/Tryout
Based?
% ☐ Yes ☐ No
% ☐ Yes ☐ No
% ☐ Yes ☐ No
% ☐ Yes ☐ No
% ☐ Yes ☐ No
% ☐ Yes ☐ No
% ☐ Yes ☐ No
How are the following positions appointed?
BOARD OF DIRECTORS: ☐ Paid ☐ Volunteer ☐ Other, explain:
_______________ COACHES: ☐ Paid ☐ Volunteer ☐ Other, explain:
___________________________ COORDINATORS: ☐ Paid ☐ Volunteer ☐ Other, explain: _____________________
3.2 How does your organization select/place players on each team during the primary season? Is there any carry-over of players to the same team for the next season?
3.3 Describe the expectations of parents and/or participants in the form of volunteering (including tasks, number of hours, and if there is a monetary donation expected)? Is there a penalty for non-volunteers?
3.4 Does your organization offer camps, clinics, or, private lessons? ☐ Yes ☐ No If yes, list times, dates, and cost(s) to participants.
3.5 Does your organization offer programs for the disabled and/or an inclusive program? ☐ Yes ☐ No If yes, describe program and include times, dates and costs to participants.
Section 4: GAMES AND TOURNAMENTS
4.1 Does your organization host tournaments? ☐ Yes ☐ No If yes, how many and what’s the % of non-resident teams?
4.2 If applicable, please list below tournaments your league will be requesting to host:
Depending on the number of SC All start teams, anywhere from 90-95% of teams are nonresident.
Tournament Date Frame
What percentage of games/tournaments are played outside of San Clemente? % Does your organization compete against out of area/non-resident teams? ☐ Yes ☐ No What percentage of games/tournaments are played against out of area teams? %
4.3 List all other organizations with which your teams compete/participate in? Section 5: SCHOLARSHIP PROGRAMS
5.1 Does your organization provide scholarships and/or reduced rate for families? ☐ Yes ☐ No If yes, provide the number of full scholarships each season, the amount per child, and the criteria for awarding the scholarship below.
# Full Scholarships Scholarship
Amount/Child
Scholarship Criteria
P
RI
M
A
R
Y
$
Number of Partial Scholarships/Reduced Rates Primary Season:
Discount amount per child: $
Reduced Rate Criteria:
Section 6: ADDITIONAL ORGANIZATIONAL INFORMATION
6.1 Does your organization have a current certificate of insurance and endorsements? ☐ Yes ☐ No Has your organization’s insurance ever lapsed? ☐ Yes ☐ No If yes, list date(s) and brief explanation.
6.2 Has your organization been the subject of any investigation (past or pending) by any government or administrative agency, whether at the City, County, State or Federal level? ☐ Yes ☐ No If yes, list date(s) and brief explanation.
6.3 Is your organization up to date on all outstanding balances with the City? ☐ Yes ☐ No If no, list current account balance and anticipated date of receipt of payments?
6.4 Has your organization demonstrated a history of adherence to City rules, policies and allocations? Please explain.
6.5 Please tell us how your organization is going to have a symbiotic relationship with the City.
PLEASE ATTACH ALL OF THE FOLLOWING:
All items on the checklist provided below must be submitted in order to consider your application complete. Incomplete applications will not be considered.
A. Proof of federal non-profit status and CA domestic non-profit status B. Program objectives, philosophy or mission statement
C. List of current board members; including name, position, and contact information D. Articles, bylaws and other charter documents E. An itemized program operating budget
F. Profit/loss statement or audited financial statement G. Last THREE years of tax returns for San Clemente sports program; if part of a district, regional, or nationally based organization the City is requesting tax and/or financial information that is sent to the larger Parent organization.
H. Last primary season’s game/meet schedules including number of teams and game/meet locations
I. Player registration record, including addresses for Primary and Secondary Seas