RESOLUTION NO. 24-187
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA, AUTHORIZING AN EXEMPTION TO THE FORMAL SOLICITATION PROCESS FOR THE PURCHASE OF DELL SERVERS FROM SIDEPATH, INC. IN AN AMOUNT NOT TO EXCEED $72,175 WHEREAS, the City wishes to provide a secure and reliable platform for the City’s data and technology systems and replacing existing servers with four new Dell servers is the best way to do that; and WHEREAS, City Policy No. 1001-1-5 governing technology equipment purchasing, renewal and replacement provides guidelines for the Information Technology Division to replace computing hardware on prescribed intervals in order to maintain system stability, reliability, and acceptable levels of performance; and WHEREAS, the proposed purchase includes four new Servers to replace existing equipment that is nearing the end of its useful life and replacement of the equipment will update the City’s infrastructure, reduce the likelihood of system instability, and provide fault tolerance in the event of hardware failure; and WHEREAS, City Purchasing Policy 201-2-1 identifies exemptions to the formal solicitation process when participating in a cooperative purchasing agreement or program, such as the National Association of State Procurement Officials (NASPO) to achieve time and cost savings; and WHEREAS, Sidepath, Inc is Dell Authorized Reseller under NASPO contract #23026 and California State Participating Addendum #7-23-70-55-01 with Dell Marketing L.P.; and WHEREAS, Sidepathc, Inc. provided Quote No. SIDQ51210 for (4) Dell servers in an amount not to exceed $72,174, which includes the equipment and three years of Dell ProSupport Plus Mission Critical 4-Hour 7x24 On-Site Service.
NOW, THEREFORE, the City Council of the City of San Clemente does hereby find, determine and resolve as follows:
SECTION 1. That the above recitations are true and correct and incorporated fully herein.
SECTION 2. That the City Manager is authorized to execute the purchase of four Dell Servers from Sidepath, Inc. as described in Quote No. SIDQ51210, under substantially the same terms and conditions of NASPO contract #23026 and California State Participating Addendum #7-23-70-55-01, in an amount not to exceed $72,175, which includes four Dell servers and three years of maintenance and support.
SECTION 3. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this _____ day of November, 2024.
ADVANCE \X 317.30_______________________
Mayor of the City of
San Clemente, California
ATTEST:
__________________________
CITY CLERK of the City of
San Clemente, California
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 24-187 was adopted at a regular meeting of the City Council of the City of San Clemente held on _______ day of December 2024, by the following vote:
AYES:
NOES:
ABSENT:
ADVANCE \X 317.30_______________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
____________________________
Elizabeth A. Mitchell, City Attorney
Resolution No. 24-187 Page PAGE 3
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