RESOLUTION NO. 24-204
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA, AWARDING A CONTRACT TO AMERICAN RAMP COMPANY THROUGH A PIGGYBACK CONTRACT FOR THE CONSTRUCTION OF THE PUMP TRACK FACILITY AT RICHARD T. STEED MEMORIAL PARK IN AN AMOUNT NOT TO EXCEED $605,500, AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT, APPROVING A PROJECT CONTINGENCY IN THE AMOUNT OF $30,275, AND FINDING THE PROJECT IS CONSISTENT WITH THE RICHARD T. STEED MEMORIAL PARK MASTER PLAN IS/MND PREVIOUSLY CERTIFIED BY THE CITY COUNCIL WHEREAS, the Richard T. Steed Memorial Park Pump Track project consists of installing an 18,000 square-foot asphalt bicycle pump track on previously developed land WHEREAS, after a review of available contractors, it has been determined that no local contractors within the City of San Clemente are qualified or equipped to perform the required asphalt and ramp work, making local options nonviable; and WHEREAS, City Policy No. 201-2-1 allows for exemptions to made to the formal solicitation process, including the award of contracts when participating in a cooperative purchasing agreement or program, or using a competitively awarded agreement of another local, state, or federal government agency or joint powers authority made up of government agencies to obtain the same supplies, equipment or services at the same or lower prices (commonly referred to as "piggybacking") that utilized competitive bidding procedures that accomplish the purpose and intent of competitive bidding requirements under City Policy; and WHEREAS, American Ramp Company holds competitively bid contracts with the Cities of Moreno Valley and Maricopa for similar services, and allow for cooperative purchasing (piggybacking) by other public agencies; and WHEREAS, California Public Contract Code allows public agencies to utilize contracts awarded by other jurisdictions through a competitive bidding process, provided such contracts allow for cooperative purchasing; and WHEREAS, utilizing these existing contracts complies with the City of San Clemente’s purchasing policy, which permits the use of cooperative agreements when they offer cost-effectiveness, expediency, and compliance with applicable laws; and WHEREAS, the City received a proposal from American Ramp Company in the amount of $605,500.00 to design and construct the Richard T. Steed Memorial Park Pump Track Project; and WHEREAS, the City Council previously accepted donations from Shimano, Inc., Orange County Mountain Bike Association, and the Friends of San Clemente Beaches, Parks & Recreation Foundation, and further appropriated funds from the Parks Acquisition Fund.
NOW, THEREFORE, the City Council of the City of San Clemente does hereby find, determine and resolve as follows:
Section 1. That the above recitations are true and correct and incorporated herein.
Section 2. That the City Council determines that the construction of an asphalt pump track is consistent with the Richard T. Steed Memorial Park Master Plan and is consistent with the environmental findings established in the IS/MND previously certified by the City Council.
Section 3. That the City Council finds that piggybacking on the competitively awarded agreement of the City of Moreno Valley will obtain the same supplies, equipment or services at the same or lower prices that utilized competitive bidding procedures and accomplishes the purpose and intent of competitive bidding requirements under City Policy and therefore authorizes an exemption to the formal solicitation process allowing for the contract award to be granted to American Ramp Company under Policy 201-2-1 Section XI A.1.4 and 1.4.3(b).
Section 4. That a piggy-back contract is hereby awarded to American Ramp Company, Inc., the lowest responsible bidder in the City of Moreno Valley’s competitive formal bidding process, for the construction of the pump track at Richard T. Steed Memorial Park, in an amount not to exceed $605,500.
Section 5. That the City Manager is authorized to execute a Public Works Contract with American Ramp Company, Inc. providing for the design and construction of the pump track at Richard T. Steed Memorial Park, in an amount not to exceed $605,500, in a form substantial similar to that awarded by the City of Moreno Valley with such project specific changes as may be necessary in the City Manager’s judgment and consistent with City Policy and Public Contracting Law in consultation with the City Attorney.
Section 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this _____ day of ____________________, _______.
ATTEST:
___________________________ __________________________
City Clerk of the City of Mayor of the City of San
San Clemente, California Clemente, California
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 24-204 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, _________, by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. __________________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
____________________________
Elizabeth A. Mitchell, City Attorney
Resolution No. 24-204 Page 2
Attachment 1