SAN CL
CITY OF SAN CLEMENTE
MINUTES OF THE GOLF COURSE
COMMITTEE SPECIAL MEETING
CALIFORNIP WEDNESDAY, AUGUST 28, 2024, 6:00 P.M.
A Special Meeting of the Golf Course Committee of the City of San Clemente was called to order by Chair Divel on Wednesday, August 28, 2024, at 4:56 p.m. at City Hall Council Chambers, located at 910 Calle Negocio, 2nd Floor, San Clemente, CA. Committee Member Page led the Pledge of Allegiance.
PRESENT Chair Rick Divel, Vice Chair Mandy Hamilton, Ben Page, Marc Veale, Robert Zumberge
ABSENT None
STAFF PRESENT Samantha Wylie, Beaches, Parks and Recreation Director Randy Little, Maintenance Manager
Debbie Fields, Administrative Assistant
1. NOMINATION AND ELECTION OF CHAIRPERSON AND VICE CHAIRPERSON Motion by Hamilton, second by Veale, CARRIED 4-0-1 to nominate Divel as the Golf Course Committee Chairperson.
AYE: Hamilton, Page, Veale, Zumberge
NOE: None
ABSTAIN: Divel
Motion by Page, second by Divel, CARRIED 4-0-1 to nominate Hamilton as the Golf Course Committee Vice Chairperson.
AYE: Divel, Page, Veale, Zumberge
NOE: None
ABSTAIN: Hamilton
APPROVAL OF MINUTES
A. Approval of Minutes of the Regular Meeting held on May 2, 2024 lotion by Committee Member Page, second by Committee Member Veale, CARRIED 5-0 1 pprove the minutes of the Regular Meeting that we held on May 2, 202 AYE: Divel, Hamilton, Page, Veale, Zumberge
NOE: None
Golf Course Committee Special Meeting Minutes of August 28, 2024 page 2
3. SPECIAL PRESENTATION
A. Presentation by the San Clemente Exchange Club Concerning "Combo Tees" Jim Kemp, with the Exchange Club, requested that his presentation on combo tees be postponed to the next meeting due to short notice.
Motion by Vice Chair Hamilton, second by Committee Member Page, CARRIED 5-0 to bring the Exchange Club presentation on combo tees back to the next meeting.
AYE: Divel, Hamilton, Page, Veale, Zumberge
NOE: None
4. ORAL COMMUNICATIONS
None
5. OLD BUSINESS
A. Review of San Clemente Exchange Club Bock Reservation James Kemp, San Clemente, with the Exchange Club, discussed the process of blocking tee times and releasing unused tee times.
Larry Rannals, San Clemente, with the Exchange Club, provided an overview of the club's contributions to the community, totaling over $34,000 for the year and $574,000 since 2000.
Allan Dahle, with the Exchange Club, discussed the importance of golf meetings for recruiting new members and supporting the community.
Donald Brown, with the Exchange Club, acknowledges the efforts of the committee and the planning commission; and explains the process of managing tee times and the rules in place to ensure efficient play.
Committee Members discussed the block reservation system for the Exchange Club. The Exchange Club requested to revert to four tee times from three; utilization of tee times, including the trend of filling them and the impact of the men's club tournaments on tee time usage; and proposed to adjust the number of tee times on days when the men's club has tournaments, suggesting reducing from four to one tee time on those days.
Motion by Committee Member Page, second by Vice Chair Hamilton, CARRIED 5-0, to restore the fourth tee time for the Exchange Club on Wednesday mornings, with only one tee time on the Men's Club Tournament Wednesdays.
AYE: Divel, Hamilton, Page, Veale, Zumberge
NOE: None
Golf Course Committee Special Meeting Minutes of August 28, 2024 page 3
6. NEW BUSINESS
A. Consideration of Driving Range Errant Ball Netting Extension Amir Ilkhanipour, Senior Civil Engineer with the City of San Clemente, discussed extending the ball netting at the driving range, including the current netting heights, budget, and the need for public feedback.
Motion by Committee Member Zumberge, second by Committee Member Veale, CARRIED 5-0 to move staff recommendation and recommend the City Council look at raising the net protecting the third tee box
AYE: Divel, Hamilton, Page, Veale, Zumberge
NOE: None
B. Development of Golf Course Committee Work Plan for FY 2024-2025 Motion by Committee Member Page, second by Vice Chair Hamilton, CARRIED 5-0 to move staff recommendation and provide work plan items to staff by September 6, 2024, to compile; and that the committee will reconvene at a special meeting to review and finalize.
AYE: Divel, Hamilton, Page, Veale, Zumberge
NOE: None
C. Future Golf Course Committee Meeting Times
The committee discussed moving this item to the next meeting to get feedback from Jordan on a time that works for him.
Motion by Committee Member Veale, second by Committee Member Zumberge, CARRIED 5-0 to defer the decision to the next meeting.
AYE: Divel, Hamilton, Page, Veale, Zumberge
NOE: None
ITEMS FROM STAFF
A. 3rd Quarter Golf Course Activity Report
•
None
B. Staff Communications
Director Wylie introduced Randy Little, Maintenance Manager, and commended him on his tremendous leadership over the golf course and bringing up morale within the golf team.
Randy Little provided an update on the project in repairing the pipe break in the pump room.
Repairs are underway, and insurance is expected to cover the costs.
Director Wylie gave an update on the Noteefy software system, a virtual booking assistant.
The system went live on June 13'h and has been successful, booking 1,500 rounds and generating approximately $78,000 in green fees.
Golf Course Committee Special Meeting Minutes of August 28, 2024 page 4 •
8. ITEMS FROM COMMITTEE MEMBERS
A. Consideration of Establishment of Subcommittees and Appointment of Members House Subcommittee - Hamilton, Zumberge
Greens Subcommittee - Divel, Page
Golf Course Finance Review Subcommittee - Veale, Zumberge B. Subcommittee Reports
i. Greens Subcommittee - Committee Member Page discussed the current condition of the golf course, including fairways, greens, and the impact of weather conditions such as heat and humidity.
il. House Subcommittee - Vice Chair Hamilton mentioned that the House Subcommittee needs to meets with Wedgewood.
ili. Golf Course Finance Review Subcommittee - Committee Member Veale states the subcommittee is trying to get on track with getting regular financial information along with the activity report; and would like to have quarterly financial reports include the budget and actuals, for the quarter to date.
C. Committee Member Items
- Committee Member Page asked about the latest status of the master plan and their involvement.
- Director Wylie responded to Committee Member Page that the master plan process is on schedule, with public meetings and public workshops expected in late September or early October.
- Committee Member Veale - Asked about the work plan, meetings, and meeting agendas.
- Vice Chair Hamilton - None
- Committee Member Zumerge - Concerned about the decisions that have already been made regarding the master plan.
Director Wylie responded to Committee Member Zumberge, that no decisions have been made.
- Chair Divel - None
Golf Course Committee Special Meeting Minutes of August 28, 2024 page 5 •
7. ADJOURNMENT
There being no other business before the Golf Course Committee, CHAIR DIVEL ADJOURNED at 6:25 p.m. to a regular meeting to be held on Thursday, November 7, 2024, at 6:00 p.m. at City Hall Council Chambers, located at 910 Calle Negocio, 2d Floor, San Clemente, CA. 11/13/24
Date:
Golf Course Committee Chair
Germany kyle : 11/13/24
Parks 8
Recreation Director