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910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE 1
Meeting Date: January 14, 2025 Agenda Item: 11L.
Submitted By: Finance and Administrative Services
Prepared By: Brian Brower, Administrative Services Director Subject:
..titl e
CONSIDERATION OF RESOLUTION NO. 25-11, AUTHORIZING AN EXEMPTION TO THE
FORMAL SOLICITATION PROCESS, AWARDING A PIGGYBACK CONTRACT TO DELL MARKETING, L.P. AND AN ENTERPRISE LICENSE AGREEMENT TO MICROSOFT, INC.
FOR MICROSOFT PRODUCTS AND SERVICES, AND AUTHORIZING THE CITY MANAGER TO ENTER INTO THE AGREEMENTS IN THE AMOUNT OF $187,847 PER YEAR OVER A THREE ..body-YEAR TERM
Fiscal Impact:
The annual price of $187,847 is within the Fiscal Year (FY) 2024-25 and 2025-26 Adopted Budget in account number 063-241-43456-000-03903. Funds required for year three will be appropriated through the regular bi-annual budget process.
Summary:
The City utilizes Microsoft software as the platform for nearly every technological function throughout the organization. Licensing for 270 personal computers, 50+ servers, a multitude of enterprise applications and databases, and email services for over 300 computer users all require software from Microsoft. The most efficient and cost-effective method of maintaining these software licenses is through an Enterprise Agreement (EA) in which all licensing fees are combined in a single annual payment.
Resolution No. 25-11 would approve and authorize execution of the Microsoft Volume Licensing Enterprise Agreement and the purchase of the Microsoft Enterprise Software Licensing through the reseller Dell Marketing, L.P., Inc. in the amount of $187,847 per year for a three-year term.
The purpose of the Agreements is to provide for the purchase, ongoing maintenance and support of Microsoft software and online subscription services.
Section XI.A.1.4.3 of City Policy 201-2-1 allows for an exemption to the formal solicitation process when using a competitively awarded agreement of another government agency to obtain the same supplies, equipment or services at the same or lower prices (commonly referred to as piggybacking) that utilized competitive bidding procedures that accomplish the purpose and intent of competitive bidding requirements under City Policy. In this case, piggybacking on the “Riverside Agreement” (Attachment 3) which originated from a request for proposals conducted by the County of Riverside, enables the City to purchase directly from the reseller at competitive pricing.
372
Meeting Date: January 14, 2025 Agenda Item: 11L.
CITY OF SAN CLEMENTE 2
Background:
The City has a policy of maintaining valid licenses for all computer software employed in the course of conducting City business. The City maintains ongoing vendor agreements for software licensing, maintenance, and technical support for systems that are critical to City operations.
These agreements enable continued use of the software, provide access to new versions and updates for functionality and security, and ensure technical support in the event of system instability or failure. Expenditures for software license, maintenance, and support agreements are funded in the Information Technology Fund through the bi-annual budget process.
Through its large account resellers, Microsoft offers a customized Enterprise Agreement (EA) to all government agencies within the state of California. Microsoft’s EA is a volume perpetual licensing program that enables organizations with 250 or more users the flexibility to purchase a complete suite of software licenses and updates under one agreement.
The Enterprise Agreement covers software licenses used by all City staff including but not limited to the Windows Desktop operating system, Windows Server operating system, Microsoft Office suite, Exchange Online (e-mail), Teams, and OneDrive, SQL Database Server, Azure Cloud Services, and other Microsoft products. The following table includes an itemized list of the software and services included in the proposed EA renewal:
Description Quantity
Software Assurance and New Licenses
Microsoft Project - Standard Edition 4
SQL Server - Standard Edition (Reduction) 2
SQL Server Client Access License (CAL) Per-device 70
SQL Server - Standard CORE Edition 8
SQL Server - Standard CORE Edition - (16 Cores Added
NEW) 8
Visual Studio - Enterprise Edition 1
Microsoft Visio - Professional Edition 5
Windows Server - Standard Edition (96 Cores) 48
Windows Server - DataCenter Edition (104 Cores) 52
Windows Server - DataCenter (8 new cores for hardware
upgrade) 4
Windows Remote Desktop Client Access License (CAL) 30
Online Subscription Services
M365 G3 Unified FUSL GCC Sub Per User 305
Entra ID P2 Gov SU Entra ID P1 Per User 305
Entra ID P2 Gov Sub Per User 90
Microsoft Azure Cloud Services Resource Commitment 2
Exchange Online Kiosk GCC Sub Per User 35
Exchange Online P2 GCC Sub Per User 90
Defender O365 P1 GCC Sub Per User 430
As part of its information technology practices, the City typically upgrades and deploys software in a timeframe that keeps City software versions at, or near, the latest current commercial release 373
Meeting Date: January 14, 2025 Agenda Item: 11L.
CITY OF SAN CLEMENTE 3
versions. This practice helps to make sure that critical City software is up to date with securityrelated improvements and functional product enhancements. Acquiring software assurance through the Microsoft Enterprise Agreement allows the City to utilize the latest versions of software as soon as they are available, and enables the City to standardize on a single platform to best ensure security and interoperability. In addition to providing valid licenses and the ability to stay current with new versions, the proposed EA includes additional cybersecurity services to better protect City technology assets.
Council Options:
Adopt Resolution No. 25-11, authorizing an exemption to the formal solicitation process, awarding a piggyback agreement for the purchase of the Microsoft Enterprise License Agreement to Dell Marketing, L.P. under terms and conditions of Riverside Agreement No.
ITARC-00934 for the Microsoft Enterprise License Agreement in an amount not to exceed $187,847 per year over a three year term, awarding an Enterprise License Agreement to Microsoft, Inc. for software products and services, and authorizing the City Manager to execute the agreements.
Modify and adopt Resolution No. 25-11.
Continue the item with direction to provide additional information. Do not adopt Resolution No. 25-11.
Environmental Review/Analysis:
Not a “project” under the California Environmental Quality Act.
Recommended Actions:
Staff Recommendation ..recommendation
Adopt Resolution No. 25-11, which would:
1. Authorize an exemption to the formal solicitation process under Section XI.A.1.4.3 of City Policy 201-2-1; and
2. Award and authorize the City Manager to execute a piggyback agreement for the purchase of the Microsoft Enterprise License Agreement from Dell Marketing, L.P. under terms and conditions substantially similar to Attachment 3 - Riverside Agreement No. ITARC-00934 for the Microsoft Enterprise License Agreement in an amount not to exceed $187,847 per year over a three-year term; and
3. Award and authorize the City Manager to execute the Microsoft Enterprise License Agreement with Microsoft, Inc. in a form substantially similar to Attachment 2 - DRAFT Microsoft Enterprise License Agreement.
..end
Attachments:
1. Resolution 25-11
2. DRAFT Microsoft Enterprise License Agreement
374
Meeting Date: January 14, 2025 Agenda Item: 11L.
CITY OF SAN CLEMENTE 4
3. Riverside Agreement No. ITARC-00934 with Dell Marketing, L. P. For Microsoft Products and Services dated November 1, 2024
Notification:
None.
375
Attachment 1
4860-5047-5367 v1
RESOLUTION NO. 25-11
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN CLEMENTE, CALIFORNIA, AUTHORIZING AN
EXEMPTION TO THE FORMAL SOLICITATION PROCESS,
AWARDING A PIGGYBACK CONTRACT TO DELL
MARKETING, L.P. AND AN ENTERPRISE LICENSE
AGREEMENT TO MICROSOFT, INC. FOR MICROSOFT
PRODUCTS AND SERVICES, AND AUTHORIZING THE
CITY MANAGER TO ENTER INTO THE AGREEMENTS IN
THE AMOUNT OF $187,847 PER YEAR OVER A THREEYEAR TERM
WHEREAS, the City has a policy of maintaining valid licenses for all computer software employed in the course of conducting City business; and WHEREAS, as part of its information technology practices, the City maintains ongoing agreements for software licensing, maintenance, and technical support for software systems that are critical to City operations; and WHEREAS, the City utilizes Microsoft software as the platform for many technological functions throughout the organization and the most efficient and cost-effective method of maintaining the necessary software licenses is through a Microsoft Enterprise License Agreement; and
WHEREAS, Section XI.A.1.4 of City Policy 201-2-1 allows an exemption to the formal solicitation process when using a competitively awarded agreement of another government agency to obtain the same supplies, equipment or services at the same or lower prices (commonly referred to as piggybacking) that utilized competitive bidding procedures that accomplish the purpose and intent of competitive bidding requirements under City Policy; and
WHEREAS, the Riverside Agreement No. ITARC-00934 with Dell Marketing, L. P. dated November 1, 2024 originated from a request for proposals conducted by the County of Riverside enables the City to purchase Microsoft Products and Services directly from the reseller at competitively established pricing; and
WHEREAS, the pricing is fair and reasonable and it is in the City’s best interest to leverage Riverside Agreement No. ITARC-00934.
NOW, THEREFORE, the City Council of the City of San Clemente does hereby find, determine and resolve as follows:
SECTION 1. That the above recitations are true and correct and incorporated fully herein.
SECTION 2. That the procurement of the Microsoft Enterprise License Agreement 376
Resolution No. 25-11 Page 2
4860-5047-5367 v1
from Dell Marketing, L.P. and Microsoft, Inc. is hereby declared exempt from the City’s formal solicitation process under Section XI.A.1.4 of City Policy 201-2-1.
SECTION 3. That an agreement is hereby awarded to Dell Marketing, L.P. for the Microsoft Enterprise License Agreement for a period of three years commencing January 31, 2025.
SECTION 4. That the City Manager is authorized and directed to execute an agreement with Dell Marketing, L.P. under terms and conditions substantially similar to Riverside Agreement No. ITARC-00934 for the Microsoft Enterprise License Agreement presented to City Council on January 14, 2025 in an amount not to exceed $187,847 peryear over a three-year term.
SECTION 5. That the City Manager is authorized and directed to execute the Enterprise License Agreement with Microsoft, Inc. in a form substantially similar to that presented to City Council on January 14, 2025.
SECTION 6. That City staff is authorized and directed to execute such other documents and take such other actions as are necessary and proper to accomplish the purposes of this resolution.
SECTION 7. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this _____ day of January, 2025.
_______________________
Mayor of the City of
San Clemente, California
ATTEST:
__________________________
CITY CLERK of the City of
San Clemente, California
377
Resolution No. 25-11 Page 3
4860-5047-5367 v1
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 25-11 was adopted at a regular meeting of the City Council of the City of San Clemente held on _______ day of January 2025, by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. _______________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
___________________________
Elizabeth A. Mitchell, City Attorney
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Enterprise Enrollment State and Local
Enterprise Enrollment number
(Microsoft to complete)
Framework ID
(if applicable)
Previous Enrollment number
(Reseller to complete)
This Enrollment must be attached to a signature form to be valid.
This Microsoft Enterprise Enrollment is entered into between the entities as identified in the signature form as of the effective date. Enrolled Affiliate represents and warrants it is the same Customer, or an Affiliate of the Customer, that entered into the Enterprise Agreement identified on the program signature form.
This Enrollment consists of: (1) these terms and conditions, (2) the terms of the Enterprise Agreement identified on the signature form, (3) the Product Selection Form, (4) the Product Terms, (5) any Supplemental Contact Information Form, Previous Agreement/Enrollment form, and other forms that may be required, and (6) any order submitted under this Enrollment. This Enrollment may only be entered into under a 2011 or later Enterprise Agreement. By entering into this Enrollment, Enrolled Affiliate agrees to be bound by the terms and conditions of the Enterprise Agreement.
All terms used but not defined are located at http://www.microsoft.com/licensing/contracts. In the event of any conflict the terms of this Agreement control.
Effective date. If Enrolled Affiliate is renewing Software Assurance or Subscription Licenses from one or more previous Enrollments or agreements, then the effective date will be the day after the first prior Enrollment or agreement expires or terminates. If this Enrollment is renewed, the effective date of the renewal term will be the day after the Expiration Date of the initial term. Otherwise, the effective date will be the date this Enrollment is accepted by Microsoft. Any reference to “anniversary date” refers to the anniversary of the effective date of the applicable initial or renewal term for each year this Enrollment is in effect.
Term. The initial term of this Enrollment will expire on the last day of the month, 36 full calendar months from the effective date of the initial term. The renewal term will expire 36 full calendar months after the effective date of the renewal term.
Terms and Conditions
1. Definitions.
Terms used but not defined in this Enrollment will have the definition in the Enterprise Agreement. The following definitions are used in this Enrollment:
“Additional Product” means any Product identified as such in the Product Terms and chosen by Enrolled Affiliate under this Enrollment.
“Community” means the community consisting of one or more of the following: (1) a Government, (2) an Enrolled Affiliate using eligible Government Community Cloud Services to provide solutions to a Government or a qualified member of the Community, or (3) a Customer with Customer Data that is subject to Government regulations for which Customer determines and Microsoft agrees that the use of Government Community Cloud Services is appropriate to meet Customer’s regulatory requirements.
Attachment 2
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Membership in the Community is ultimately at Microsoft’s discretion, which may vary by Government Community Cloud Service.
“Enterprise Online Service” means any Online Service designated as an Enterprise Online Service in the Product Terms and chosen by Enrolled Affiliate under this Enrollment. Enterprise Online Services are treated as Online Services, except as noted.
“Enterprise Product” means any Desktop Platform Product that Microsoft designates as an Enterprise Product in the Product Terms and chosen by Enrolled Affiliate under this Enrollment. Enterprise Products must be licensed for all Qualified Devices and Qualified Users on an Enterprise-wide basis under this program.
“Expiration Date” means the date upon which the Enrollment expires. “Federal Agency” means a bureau, office, agency, department or other entity of the United States Government.
“Government” means a Federal Agency, State/Local Entity, or Tribal Entity acting in its governmental capacity.
“Government Community Cloud Services” means Microsoft Online Services that are provisioned in Microsoft’s multi-tenant data centers for exclusive use by or for the Community and offered in accordance with the National Institute of Standards and Technology (NIST) Special Publication 800-145. Microsoft Online Services that are Government Community Cloud Services are designated as such in the Use Rights and Product Terms.
“Industry Device” (also known as line of business device) means any device that: (1) is not useable in its deployed configuration as a general purpose personal computing device (such as a personal computer), a multi-function server, or a commercially viable substitute for one of these systems; and (2) only employs an industry or task-specific software program (e.g. a computer-aided design program used by an architect or a point of sale program) (“Industry Program”). The device may include features and functions derived from Microsoft software or third-party software. If the device performs desktop functions (such as email, word processing, spreadsheets, database, network or Internet browsing, or scheduling, or personal finance), then the desktop functions: (1) may only be used for the purpose of supporting the Industry Program functionality; and (2) must be technically integrated with the Industry Program or employ technically enforced policies or architecture to operate only when used with the Industry Program functionality. “Managed Device” means any device on which any Affiliate in the Enterprise directly or indirectly controls one or more operating system environments. Examples of Managed Devices can be found in the Product Terms.
“Qualified Device” means any device that is used by or for the benefit of Enrolled Affiliate’s Enterprise and is: (1) a personal desktop computer, portable computer, workstation, or similar device capable of running Windows Pro locally (in a physical or virtual operating system environment), or (2) a device used to access a virtual desktop infrastructure (“VDI”). Qualified Devices do not include any device that is: (1) designated as a server and not used as a personal computer, (2) an Industry Device, or (3) not a Managed Device. At its option, the Enrolled Affiliate may designate any device excluded above (e.g., Industry Device) that is used by or for the benefit of the Enrolled Affiliate’s Enterprise as a Qualified Device for all or a subset of Enterprise Products or Online Services the Enrolled Affiliate has selected. “Qualified User” means a person (e.g., employee, consultant, contingent staff) who: (1) is a user of a Qualified Device, or (2) accesses any server software requiring an Enterprise Product Client Access License or any Enterprise Online Service. It does not include a person who accesses server software or an Online Service solely under a License identified in the Qualified User exemptions in the Product Terms. “Reseller” means an entity authorized by Microsoft to resell Licenses under this program and engaged by an Enrolled Affiliate to provide pre- and post-transaction assistance related to this agreement; “Reserved License” means for an Online Service identified as eligible for true-ups in the Product Terms, the License reserved by Enrolled Affiliate prior to use and for which Microsoft will make the Online Service available for activation.
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"State/Local Entity" means (1) any agency of a state or local government in the United States, or (2) any United States county, borough, commonwealth, city, municipality, town, township, special purpose district, or other similar type of governmental instrumentality established by the laws of Customer’s state and located within Customer’s state’s jurisdiction and geographic boundaries. “Tribal Entity” means a federally recognized tribal entity performing tribal governmental functions and eligible for funding and services from the U.S. Department of Interior by virtue of its status as an Indian tribe.
“Use Rights” means, with respect to any licensing program, the use rights or terms of service for each Product and version published for that licensing program at the Volume Licensing Site and updated from time to time. The Use Rights include the Product-Specific License Terms, the License Model terms, the Universal License Terms, the Data Protection Terms, and the Other Legal Terms. The Use Rights supersede the terms of any end user license agreement (on-screen or otherwise) that accompanies a Product.
“Volume Licensing Site” means http://www.microsoft.com/licensing/contracts or a successor site.
2. Order requirements.
a. Minimum order requirements. Enrolled Affiliate’s Enterprise must have a minimum of 250 Qualified Users or Qualified Devices. The initial order must include at least 250 Licenses for Enterprise Products or Enterprise Online Services.
(i) Enterprise commitment. Enrolled Affiliate must order enough Licenses to cover all Qualified Users or Qualified Devices, depending on the License Type, with one or more Enterprise Products or a mix of Enterprise Products and the corresponding Enterprise Online Services (as long as all Qualified Devices not covered by a License are only used by users covered with a user License).
(ii) Enterprise Online Services only. If no Enterprise Product is ordered, then Enrolled Affiliate need only maintain at least 250 Subscription Licenses for Enterprise Online Services.
b. Additional Products. Upon satisfying the minimum order requirements above, Enrolled Affiliate may order Additional Products.
c. Use Rights for Enterprise Products. For Enterprise Products, if a new Product version has more restrictive use rights than the version that is current at the start of the applicable initial or renewal term of the Enrollment, those more restrictive use rights will not apply to Enrolled Affiliate’s use of that Product during that term.
d. Country of usage. Enrolled Affiliate must specify the countries where Licenses will be used on its initial order and on any additional orders.
e. Resellers. Enrolled Affiliate must choose and maintain a Reseller authorized in the United States. Enrolled Affiliate will acquire its Licenses through its chosen Reseller. Orders must be submitted to the Reseller who will transmit the order to Microsoft. The Reseller and Enrolled Affiliate determine pricing and payment terms as between them, and Microsoft will invoice the Reseller based on those terms. Throughout this Agreement the term “price” refers to reference price. Resellers and other third parties do not have authority to bind or impose any obligation or liability on Microsoft.
f. Adding Products.
(i) Adding new Products not previously ordered. New Enterprise Products or Enterprise Online Services may be added at any time by contacting a Microsoft Account Manager or Reseller. New Additional Products, other than Online Services, may be used if an order is placed in the month the Product is first used. For Additional Products that are Online Services, an initial order for the Online Service is required prior to use. 381
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(ii) Adding Licenses for previously ordered Products. Additional Licenses for previously ordered Products other than Online Services may be added at any time but must be included in the next true-up order. Additional Licenses for Online Services must be ordered prior to use, unless the Online Services are (1) identified as eligible for true-up in the Product Terms or (2) included as part of other Licenses. g. True-up requirements. Enrolled Affiliate must submit an annual true-up order that accounts for any changes since the initial order or last order. If there are no changes, then an update statement must be submitted instead of a true-up order. (i) Enterprise Products. For Enterprise Products, Enrolled Affiliate must determine the number of Qualified Devices and Qualified Users (if ordering user-based Licenses) at the time the true-up order is placed and must order additional Licenses for all Qualified Devices and Qualified Users that are not already covered by existing Licenses, including any Enterprise Online Services.
(ii) Additional Products. For Additional Products that have been previously ordered under this Enrollment, Enrolled Affiliate must determine the maximum number of Additional Products used since the latter of the initial order, the last true-up order, or the prior anniversary date and submit a true-up order that accounts for any increase. (iii) Online Services. For Online Services identified as eligible for true-up in the Product Terms, Enrolled Affiliate may place a reservation order for the additional Licenses prior to use and payment may be deferred until the next true-up order. Microsoft will provide a report of Reserved Licenses ordered but not yet invoiced to Enrolled Affiliate and its Reseller. Reserved Licenses will be invoiced retrospectively to the month in which they were ordered.
(iv) Subscription License reductions. Enrolled Affiliate may reduce the quantity of Subscription Licenses at the Enrollment anniversary date on a prospective basis if permitted in the Product Terms, as follows:
1) For Subscription Licenses that are part of an Enterprise-wide purchase, Licenses may be reduced if the total quantity of Licenses and Software Assurance for an applicable group meets or exceeds the quantity of Qualified Devices and Qualified Users (if ordering user-based Licenses) identified on the Product Selection Form, and includes any additional Qualified Devices and Qualified Users added in any prior true-up orders.
Step-up Licenses do not count towards this total count. 2) For Enterprise Online Services in a given Product pool that are not a part of an Enterprise-wide purchase, Licenses can be reduced as long as (a) the initial order minimum requirements are maintained and (b) all then-active users of each Online Service are included the total quantity of Licenses remaining after the reduction. An Enrolled Affiliate may reduce Licenses for Online Services on or before the Enrollment anniversary date and place a reservation order for such licenses within 90 days after the anniversary date; however, any licenses ordered as described in this section will be invoiced to the Enrolled Affiliate for the time period the licenses were made available.
3) For Additional Products available as Subscription Licenses, Enrolled Affiliate may reduce the Licenses. If the License count is reduced to zero, then Enrolled Affiliate’s use of the applicable Subscription License will be cancelled.
Invoices will be adjusted to reflect any reductions in Subscription Licenses at the true-up order Enrollment anniversary date and effective as of such date. (v) Update statement. An update statement must be submitted instead of a true-up order if, since the initial order or last true-up order, Enrolled Affiliate’s Enterprise: (1) has not changed the number of Qualified Devices and Qualified Users licensed with Enterprise Products or Enterprise Online Services; and (2) has not increased its usage of Additional 382
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Products. This update statement must be signed by Enrolled Affiliate’s authorized representative.
(vi) True-up order period. The true-up order or update statement must be received by Microsoft between 60 and 30 days prior to each Enrollment anniversary date. The thirdyear true-up order or update statement is due within 30 days prior to the Expiration Date, and any license reservations within this 30 day period will not be accepted. Enrolled Affiliate may submit true-up orders more often to account for increases in Product usage, but an annual true-up order or update statement must still be submitted during the annual order period.
(vii)Late true-up order. If the true-up order or update statement is not received when due, Microsoft may invoice Reseller for all Reserved Licenses not previously invoiced and Subscription License reductions cannot be reported until the following Enrollment anniversary date (or at Enrollment renewal, as applicable). h. Step-up Licenses. For Licenses eligible for a step-up under this Enrollment, Enrolled Affiliate may step-up to a higher edition or suite as follows:
(i) For step-up Licenses included on an initial order, Enrolled Affiliate may order according to the true-up process.
(ii) If step-up Licenses are not included on an initial order, Enrolled Affiliate may step-up initially by following the process described in the Section titled “Adding new Products not previously ordered,” then for additional step-up Licenses, by following the true-up order process.
i. Clerical errors. Microsoft may correct clerical errors in this Enrollment, and any documents submitted with or under this Enrollment, by providing notice by email and a reasonable opportunity for Enrolled Affiliate to object to the correction. Clerical errors include minor mistakes, unintentional additions and omissions. This provision does not apply to material terms, such as the identity, quantity or price of a Product ordered. j. Verifying compliance. Microsoft may, in its discretion and at its expense, verify compliance with this Enrollment as set forth in the Enterprise Agreement.
3. Pricing.
a. Price Levels. For both the initial and any renewal term Enrolled Affiliate’s Price Level for all Products ordered under this Enrollment will be Level “D” throughout the term of the Enrollment. b. Setting Prices. Unless otherwise expressly agreed to by the parties and except for Online Services designated in the Product Terms as being exempt from fixed pricing, Enrolled Affiliate’s prices for each Product or Service will be established by its Reseller. As long as Enrolled Affiliate continues to qualify for the same price level, Microsoft’s prices for Resellers for each Product or Service ordered will be fixed throughout the applicable initial or renewal Enrollment term. Microsoft’s prices to Resellers are reestablished at the beginning of the renewal term.
4. Payment terms.
For the initial or renewal order, Microsoft will invoice Enrolled Affiliate’s Reseller in three equal annual installments. The first installment will be invoiced upon Microsoft’s acceptance of this Enrollment and remaining installments will be invoiced on each subsequent Enrollment anniversary date. Subsequent orders are invoiced upon acceptance of the order and Enrolled Affiliate may elect to pay annually or upfront for Online Services and upfront for all other Licenses. 383
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5. End of Enrollment term and termination.
a. General. At the Expiration Date, Enrolled Affiliate must immediately order and pay for Licenses for Products it has used but has not previously submitted an order, except as otherwise provided in this Enrollment.
b. Renewal option. At the Expiration Date of the initial term, Enrolled Affiliate can renew Products by renewing this Enrollment for one additional 36-month term or by signing a new Enrollment. Microsoft must receive a Renewal Form, Product Selection Form, and renewal order prior to or at the Expiration Date. Microsoft will not unreasonably reject any renewal.
Microsoft may make changes to this program that will make it necessary for Customer and its Enrolled Affiliates to enter into new agreements and Enrollments at renewal. c. If Enrolled Affiliate elects not to renew.
(i) Software Assurance. If Enrolled Affiliate elects not to renew Software Assurance for any Product under its Enrollment, then Enrolled Affiliate will not be permitted to order Software Assurance later without first acquiring a new License with Software Assurance. (ii) Online Services eligible for an Extended Term. For Online Services identified as eligible for an Extended Term in the Product Terms, the following options are available at the end of the Enrollment initial or renewal term.
1) Extended Term. Licenses for Online Services will automatically expire in accordance with the terms of the Enrollment. An extended term option that allows Online Services to continue month-to-month (“Extended Term”) is available. During the Extended Term, Online Services will be invoiced monthly at the then-current published price as of the Expiration Date plus a 3% administrative fee for up to one year. If Enrolled Affiliate wants an Extended Term, Enrolled Affiliate must submit a request to Microsoft at least 30 days prior to the Expiration Date.
2) Cancellation during Extended Term. At any time during the first twelve months of the Extended Term, Enrolled Affiliate may terminate the Extended Term by submitting a notice of cancellation to Microsoft for each Online Service. Thereafter, Microsoft may condition the continued use of each Online Service on the acceptance of new terms by the Enrolled Affiliate. Enrolled Affiliate will be notified in writing of any new terms at least 60 days before any such changes take effect. Enrolled Affiliate acknowledges and agrees that after the notice described in this section, its continued use of each Online Service after the effective date provided in the notice will constitute its acceptance of the new terms. If Enrolled Affiliate does not agree to the new terms, it must stop using the Online Services and terminate the Extended Term as provided in this section. Enrolled Affiliate’s termination under this section will be effective at the end of the month following 30 days after Microsoft has received the notice. (iii) Subscription Licenses and Online Services not eligible for an Extended Term. If Enrolled Affiliate elects not to renew, the Licenses will be cancelled and will terminate as of the Expiration Date. Any associated media must be uninstalled and destroyed and Enrolled Affiliate’s Enterprise must discontinue use. Microsoft may request written certification to verify compliance.
d. Termination for cause. Any termination for cause of this Enrollment will be subject to the “Termination for cause” section of the Agreement. In addition, it shall be a breach of this Enrollment if Enrolled Affiliate or any Affiliate in the Enterprise that uses Government Community Cloud Services fails to meet and maintain the conditions of membership in the definition of Community.
e. Early termination. Any early termination of this Enrollment will be subject to the “Early Termination” Section of the Enterprise Agreement.
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For Subscription Licenses, in the event of a breach by Microsoft, or if Microsoft terminates an Online Service for regulatory reasons, Microsoft will issue Reseller a credit for any amount paid in advance for the period after termination.
6. Government Community Cloud.
a. Community requirements. If Enrolled Affiliate purchases Government Community Cloud Services, Enrolled Affiliate certifies that it is a member of the Community and agrees to use Government Community Cloud Services solely in its capacity as a member of the Community and, for eligible Government Community Cloud Services, for the benefit of end users that are members of the Community. Use of Government Community Cloud Services by an entity that is not a member of the Community or to provide services to non-Community members is strictly prohibited and could result in termination of Enrolled Affiliate’s license(s) for Government Community Cloud Services without notice. Enrolled Affiliate acknowledges that only Community members may use Government Community Cloud Services. b. All terms and conditions applicable to non-Government Community Cloud Services also apply to their corresponding Government Community Cloud Services, except as otherwise noted in the Use Rights, Product Terms, and this Enrollment.
c. Enrolled Affiliate may not deploy or use Government Community Cloud Services and corresponding non-Government Community Cloud Services in the same domain. d. Use Rights for Government Community Cloud Services. For Government Community Cloud Services, notwithstanding anything to the contrary in the Use Rights:
(i) Government Community Cloud Services will be offered only within the United States. (ii) Additional European Terms, as set forth in the Use Rights, will not apply. (iii) References to geographic areas in the Use Rights with respect to the location of Customer Data at rest, as set forth in the Use Rights, refer only to the United States. 385
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Document X20-12940
Enterprise and Enterprise Subscription Enrollment
Product Selection Form
Enrollment Number
Microsoft to complete for initial term.
Reseller or Software Advisor to
complete for renewal or with prior
qualifying Enrollment/Agreement
Step 1. Enter all fields in the table below (Required).
Profile Qualified
Devices Qualified Users
Enterprise
Product
Platform
Licensing Model
Enterprise Choose One Choose One
Device Profile
(e.g. Call Center) Choose One Choose One
Step 2. Select the Products and Quantities Enrolled Affiliate is ordering on its initial Enrollment Order. Quantity may not include any Licenses which Enrolled Affiliate has selected for optional future use, or to which it is stepping-up within Enrollment term.
Products Enterprise
Quantity
Device Profile
(e.g. Call Center)
Microsoft 365
Microsoft 365 E3 USL
Microsoft 365 E3 Add-on
Microsoft 365 E5 USL
Microsoft 365 E5 Add-on
Office Professional Plus/Microsoft 365 Apps for enterprise Office Professional Plus
Microsoft 365 Apps for enterprise
Office 365 Plans
Office 365 Plan E1 USL
Office 365 Plan E3 USL
Office 365 Plan E5 USL
Office 365 Plan E1 Add-on
Office 365 Plan E3 Add-on
Office 365 Plan E5 Add-on
Office 365 Plan E3 without Apps for enterprise
Add-on
Client Access License (CAL)
Choose Core CAL or Enterprise CAL: <Choose One> <Choose One> Core CAL or Enterprise CAL
Bridge for Office 365
Bridge for Enterprise Mobility Suite
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Products Enterprise
Quantity
Device Profile
(e.g. Call Center)
Windows Desktop
Windows Enterprise E3 and LTSB Upgrade per
Device
Windows Enterprise E5 per Device SL
Windows Enterprise E3 per User SL
Windows Enterprise E3 per User Add-on SL
Windows Enterprise E5 per User SL
Windows Enterprise E5 per User Add-on SL
Windows Enterprise E5 per Device Add-on SL
Windows VDA
Windows VDA per User SL
Enterprise Mobility + Security
Enterprise Mobility + Security E3 USL
Enterprise Mobility + Security E3 Add-on
Enterprise Mobility + Security E5 USL
Enterprise Mobility + Security E5 Add-on
Step 3. Establish the Enrolled Affiliate’s price level. Unless otherwise indicated in the associated contract documents, the price level for each Product offering/pool is set based upon the quantity to price level mapping. DO NOT INCLUDE BRIDGE CALs OR ADD-ONs.
Price
Group 1 2 3 4
Enterprise
Products
Office Professional
Plus + Microsoft 365
Apps for enterprise
+ Office 365 (Plans
E3 and E5) +
Microsoft 365 USL
Client Access
License + Office
365 (Plans E1,
E3, and E5) +
Microsoft 365 USL
Client Access
License +
Enterprise Mobility
and Security USL
+ Microsoft 365
USL
Windows Enterprise
E3 and LTSB
Upgrade+ Windows
Enterprise E5 + Win
E3/E5 USL + Win
E3/E5 per Device +
Windows VDA +
Windows Enterprise
E3 per User SL +
Windows Enterprise
E5 per User SL +
Windows VDA per
User USL +
Microsoft 365 USL
Quantity
Product Offering / Pool Price Level
Enterprise Products and Enterprise Online Services USLs: Unless otherwise indicated in associated contract documents, Price Level is set using the highest quantity from Groups 1 through 4.
Additional Product Application Pool: Unless otherwise indicated in associated contract documents, Price Level is set using quantity from Group 1.
Additional Product Server Pool: Unless otherwise indicated in associated contract documents, Price Level is set using the highest quantity from Group 2 or 3.
Additional Product Systems Pool: Unless otherwise indicated in associated contract documents, Price Level is set using quantity from Group 4. 387
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Quantity of Licenses and Software Assurance to Price Level Mapping:
Quantity of Licenses and Software Assurance Price Level 2,399 and below A
2,400 to 5,999 B
6,000 to 14,999 C
15,000 and above D
Notes:
1. Enterprise Online Services may not be available in all locations. Please see the Product Terms for a list of locations where these may be purchased.
2. If Enrolled Affiliate does not order an Enterprise Product or Enterprise Online Service associated with an applicable Product pool, the price level for Additional Products in the same pool will be price level “A” throughout the term of the Enrollment.
3. Unless otherwise indicated in the associated Agreement documents, the CAL selection must be the same across the Enterprise for each Profile.
This form must be attached to a signature form to be valid. 388
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Enrollment Details
1. Enrolled Affiliate’s Enterprise.
Identify which Agency Affiliates are included in the Enterprise. (Required) Enrolled Affiliate’s Enterprise must consist of entire offices, bureaus, agencies, departments or other entities of Enrolled Affiliate, not partial offices, bureaus, agencies, or departments, or other partial entities. Check only one box in this section. If no boxes are checked, Microsoft will deem the Enterprise to include the Enrolled Affiliate only. If more than one box is checked, Microsoft will deem the Enterprise to include the largest number of Affiliates:
Enrolled Affiliate only
Enrolled Affiliate and the following Affiliate(s):
Unless specifically identified above, all Affiliates of Customer, either existing at the execution of this Enrollment or created or acquired after the execution of this Enrollment, will be excluded from the Enterprise. To request that an additional Affiliate be included in Customer’s Enterprise, Customer must identify an Affiliate to Microsoft in writing and provide any required documentation. Microsoft will reasonably review requests under this paragraph and may approve the inclusion of an Affiliate in Customer‘s Enterprise in its sole discretion.
1. Contact information.
Each party will notify the other in writing if any of the information in the following contact information page(s) changes. The asterisks (*) indicate required fields. By providing contact information, Enrolled Affiliate consents to its use for purposes of administering this Enrollment by Microsoft, its Affiliates, and other parties that help administer this Enrollment. The personal information provided in connection with this Enrollment will be used and protected in accordance with the privacy statement available at https://www.microsoft.com/licensing/servicecenter.
a. Primary contact. This contact is the primary contact for the Enrollment from within Enrolled Affiliate’s Enterprise. This contact is also an Online Administrator for the Volume Licensing Service Center and may grant online access to others. The primary contact will be the default contact for all purposes unless separate contacts are identified for specific purposes Name of entity (must be legal entity name)*
Contact name: First* Middle Last*
Contact email address*
Street address*
City*
State* CA
Postal code* -
(Please provide the zip + 4, e.g. xxxxx-xxxx)
Country* United States
Phone*
Tax ID
* indicates required fields
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b. Notices contact and Online Administrator. This contact (1) receives the contractual notices, (2) is the Online Administrator for the Volume Licensing Service Center and may grant online access to others, and (3) is authorized to order Reserved Licenses for eligible Online Servies, including adding or reassigning Licenses and stepping-up prior to a true-up order.
Same as primary contact (default if no information is provided below, even if the box is not checked).
Contact name: First* Middle Last*
Contact email address*
Street address*
City*
State*
Postal code* -
(Please provide the zip + 4, e.g. xxxxx-xxxx)
Country*
Phone*
Language preference. Choose the language for notices. English This contact is a third party (not the Enrolled Affiliate). Warning: This contact receives personally identifiable information of the Customer and its Affiliates. * indicates required fields
c. Online Services Manager. This contact is authorized to manage the Online Services ordered under the Enrollment and (for applicable Online Services) to add or reassign Licenses and step-up prior to a true-up order.
Same as notices contact and Online Administrator (default if no information is provided below, even if box is not checked)
Contact name: First* Middle Last*
Contact email address*
Phone*
This contact is from a third party organization (not the entity). Warning: This contact receives personally identifiable information of the entity. * indicates required fields
d. Reseller information. Reseller contact for this Enrollment is:
Reseller company name* Dell, Inc.
Street address (PO boxes will not be accepted)* One Dell Way City* Round Rock
State* TX
Postal code* 78682
Country* United States
Contact name* Government Contract Admin
Phone* 847-465-3700
Contact email address* [email protected]
* indicates required fields
By signing below, the Reseller identified above confirms that all information provided in this Enrollment is correct.
Signature*
Printed name*
Printed title*
Date*
* indicates required fields
390
EA20241EnrGov(US)SLG(ENG)(Oct2023) Page 10 of 10
Document X20-10636
Dell Customer Communication - Confidential
Changing a Reseller. If Microsoft or the Reseller chooses to discontinue doing business with each other, Enrolled Affiliate must choose a replacement Reseller. If Enrolled Affiliate or the Reseller intends to terminate their relationship, the initiating party must notify Microsoft and the other party using a form provided by Microsoft at least 90 days prior to the date on which the change is to take effect.
e. If Enrolled Affiliate requires a separate contact for any of the following, attach the Supplemental Contact Information form. Otherwise, the notices contact and Online Administrator remains the default.
(i) Additional notices contact
(ii) Software Assurance manager
(iii) Subscriptions manager
(iv) Customer Support Manager (CSM) contact
1. Financing elections.
Is a purchase under this Enrollment being financed through MS Financing? Yes, No.
If a purchase under this Enrollment is financed through MS Financing, and Enrolled Affiliate chooses not to finance any associated taxes, it must pay these taxes directly to Microsoft. 391
PrevEnrAgrForm(WW)(ENG)(Oct2019) Page 1 of 1
Document X20-12873
Previous Enrollment(s)/Agreement(s) Form
Entity Name:
Contract that this form is attached to: <choose>
For the purposes of this form, “entity” can mean the signing entity, Customer, Enrolled Affiliate, Government Partner, Institution, or other party entering into a volume licensing program agreement.
Please provide a description of the previous Enrollment(s), Agreement(s), Purchasing Account(s), and/or Affiliate Registration(s) being renewed or consolidated into the new contract identified above. a. Entity may select below any previous contract(s) from which to transfer MSDN subscribers to this new contract. Entity shall ensure that each MSDN subscriber transferred is either properly licensed under the new contract or is removed. b. Entity may select below only one previous contract from which to transfer the Software Assurance (SA) Benefit contact details, i.e., benefits contact (not the SA manager) and the program codes, to this new contract.
c. An Open License cannot be used to transfer either the SA Benefit details or MSDN subscribers.
d. The date of the earliest expiring Enrollment/Agreement that contains SA or Online Services will be the effective date of the new contract (or SA coverage period for Select Plus). e. Please insert the number of the earliest expiring Enrollment/Agreement with SA or Online Services in the appropriate fields of the new contract.
Enrollment/Agreement/
Purchasing Account/Affiliate
Registration Description
Enrollment/Agreement/
Purchasing Account/Affiliate
Registration Public Customer
Number
Transfer
SA Benefit
Contact
Transfer
MSDN
Subscribers
392
ProgramSignForm(MSSign)(NA,LatAm)ExBRA,MLI(ENG)(May2020) Page 1 of 2 Document X20-12883
Dell Customer Communication - Confidential
Program Signature Form
MBA/MBSA number Proposal ID
Agreement number 8084445
Note: Enter the applicable active numbers associated with the documents below. Microsoft requires the associated active number be indicated here, or listed below as new.
For the purposes of this form, “Customer” can mean the signing entity, Enrolled Affiliate, Government Partner, Institution, or other party entering into a volume licensing program agreement.
This signature form and all contract documents identified in the table below are entered into between the Customer and the Microsoft Affiliate signing, as of the effective date identified below.
Contract Document Number or Code
<Choose Agreement> Document Number or Code
<Choose Agreement> Document Number or Code
<Choose Agreement> Document Number or Code
<Choose Agreement> Document Number or Code
<Choose Agreement> Document Number or Code
Enterprise Enrollment X20-10636
<Choose Enrollment/Registration> Document Number or Code <Choose Enrollment/Registration> Document Number or Code <Choose Enrollment/Registration> Document Number or Code <Choose Enrollment/Registration> Document Number or Code Document Description Document Number or Code
Document Description Document Number or Code
Document Description Document Number or Code
Document Description Document Number or Code
Document Description Document Number or Code
By signing below, Customer and the Microsoft Affiliate agree that both parties (1) have received, read and understand the above contract documents, including any websites or documents incorporated by reference and any amendments and (2) agree to be bound by the terms of all such documents.
Customer
Name of Entity (must be legal entity name)*
Signature*
Printed First and Last Name*
Printed Title
Signature Date*
Tax ID
* indicates required field
393
ProgramSignForm(MSSign)(NA,LatAm)ExBRA,MLI(ENG)(May2020) Page 2 of 2 Document X20-12883
Dell Customer Communication - Confidential
Microsoft Affiliate
Microsoft Corporation
Signature
Printed First and Last Name
Printed Title
Signature Date (date Microsoft Affiliate countersigns)
Agreement Effective Date
(may be different than Microsoft’s signature date)
Optional 2nd Customer signature or Outsourcer signature (if applicable) Customer
Name of Entity (must be legal entity name)*
Signature*
Printed First and Last Name*
Printed Title
Signature Date*
* indicates required field
Outsourcer
Name of Entity (must be legal entity name)*
Signature*
Printed First and Last Name*
Printed Title
Signature Date*
* indicates required field
If Customer requires additional contacts or is reporting multiple previous Enrollments, include the appropriate form(s) with this signature form.
After this signature form is signed by the Customer, send it and the Contract Documents to Customer’s channel partner or Microsoft account manager, who must submit them to the following address. When the signature form is fully executed by Microsoft, Customer will receive a confirmation copy.
Microsoft Corporation
Dept. 551, Volume Licensing
6880 Sierra Center Parkway
Reno, Nevada 89511
USA
394
$WWDFKPHQW
395
396
397
398
399
400
401
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448
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE 1
Meeting Date: January 14, 2025 Agenda Item: 11M.
Submitted By: Finance and Administrative Services
Prepared By: Brian Brower, Administrative Services Director Subject:
..titl e
CONSIDERATION OF RESOLUTION NO. 25-12 DECLARING A SOLE SOURCE EXEMPTION
TO THE FORMAL SOLICITATION PROCESS, AWARDING AND AUTHORIZING EXECUTION
OF AN AGREEMENT FOR TYLER EDEN SOFTWARE MAINTENANCE AND SUPPORT OVER A TWO ..body-YEAR TERM
Fiscal Impact:
The Year-One cost of $68,799.45 and estimated Year-Two cost of $72,240 are within the Fiscal Year 2024-25 and 2025-26 Adopted Budget in the Information Technology Fund, account number 063-241-43456-000-00000.
Summary:
As one of the City’s critical enterprise software systems, the City utilizes the Tyler Technologies ‘Eden’ Enterprise Resource Planning (ERP) system for comprehensive financial and human resources management.
As part of its information technology practices, the City maintains ongoing agreements for software licensing, maintenance, and technical support for software systems that are critical to City operations. These agreements enable continued use of the software, provide access to updates for functionality and security, and ensure technical support in the event of system instability or failure. Expenditures for software maintenance agreements are funded in the Information Technology Fund through the annual budget process.
Resolution No. 25-12 would approve and authorize payment for ongoing maintenance and support of the Tyler ‘Eden’ software over a two-year period. The total amount for the current year renewal for Eden is $68,799.45. The estimated cost for the following year is shown in the table below, based on a maximum annual increase of 5%. Actual expenditures shall not exceed the amount included in the adopted annual budget.
Fiscal Year Estimated Cost
2024-25 $68,799.45
2025-26 $72,239.42 (estimate)
Section XI.A.1.7 of City Policy 201-2-1 permits the purchase of goods and services from solesource providers where a single supplier is the sole provider of a product or service such that there is not an acceptable substitute. In this case, Tyler Technologies, Inc. is the sole firm that provides software maintenance and technical support for the Eden system, which is proprietary. 449
Meeting Date: January 14, 2025 Agenda Item: 11M.
CITY OF SAN CLEMENTE 2
Background:
The Eden ERP system has been in use by City staff for over 20 years, supporting various functions, including budgeting, general ledger, accounts payable, accounts receivable, payroll, project accounting, human resource management, and utility billing. The original Software License and Use Agreement that has governed the Eden ERP system services during this period is included as Attachment 1.
Council Options:
Adopt Resolution No. 25-12, authorizing an exemption to the formal solicitation process, awarding an agreement to Tyler Technologies, Inc. for maintenance and support of the Eden ERP System and authorizing the City Manager to execute the agreement in an amount not to exceed $141,040 over a two-year term.
Modify and adopt Resolution No. 25-12.
Continue the item with direction to provide additional information. Do not adopt Resolution No. 25-12.
Environmental Review/Analysis:
Not a “project” under the California Environmental Quality Act.
Recommended Actions:
Staff Recommendation ..recommendation
Adopt Resolution No. 25-12, which would:
1. Declare a sole source exemption to the formal solicitation process under Section XI.A.1.7 of City Policy 201-2-1 for the Eden Enterprise Resource Planning (ERP) system;
2. Award an agreement to Tyler Technologies, Inc. for ongoing maintenance and support of the Eden ERP system for two years effective January 1, 2025; and
3. Authorize the City Manager to execute an agreement with Tyler Technologies, Inc. in an amount not to exceed $141,040 over a two-year period.
..end
Attachment:
1. Resolution No. 25-12
2. Eden Software License and Use Agreement
Notification:
None.
450
Attachment 1
4860-5047-5367 v1
RESOLUTION NO. 25-12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN CLEMENTE, CALIFORNIA, DECLARING A SOLE
SOURCE EXEMPTION TO THE FORMAL SOLICITATION
PROCESS, AWARDING AN AGREEMENT TO TYLER
TECHNOLOGIES, INC. FOR EDEN SOFTWARE
MAINTENANCE AND SUPPORT SERVICES AND
AUTHORIZING THE CITY MANAGER TO EXECUTE THE
AGREEMENT IN AN AMOUNT NOT TO EXCEED $141,040
OVER A TWO-YEAR TERM
WHEREAS, as part of its information technology practices, the City maintains ongoing agreements for software licensing, maintenance, and technical support for software systems that are critical to City operations; and WHEREAS, as one of the City’s critical software systems, the City utilizes the Tyler Technologies ‘Eden’ Enterprise Resource Planning (ERP) system for comprehensive financial and human resources management; and
WHEREAS, the Eden ERP system has been in use by City staff for over 20 years, supporting various functions, including budgeting, general ledger, accounts payable, accounts receivable, payroll, project accounting, human resource management and utility billing and there is no acceptable substitute for software maintenance and support over the next two years for that system, which is proprietary; and WHEREAS, Section XI.A.1.7 of City Policy 201-2-1 identifies an exemption to the formal solicitation process when a single supplier is the sole provider of a product or service such that there is not an acceptable substitute; and WHEREAS, Tyler Technologies, Inc. is the sole firm that provides software maintenance and technical support for the Eden system, its pricing is fair and reasonable and it is in the City’s best interest to continue these services.
NOW, THEREFORE, the City Council of the City of San Clemente does hereby find, determine and resolve as follows:
SECTION 1. That the above recitations are true and correct and incorporated fully herein.
SECTION 2. That the procurement of the Eden ERP system is hereby declared exempt from the City’s formal solicitation process under Section XI.A.1.7 of City Policy 201-2-1.
SECTION 3. That an agreement is hereby awarded to Tyler Technologies, Inc. for ongoing maintenance and support of the Eden ERP system for a period of two years 451
Resolution No. 25-12 Page 2
4860-5047-5367 v1
commencing January 1, 2025.
SECTION 4. That the City Manager is authorized and directed to execute an agreement with Tyler Technologies, Inc. for ongoing maintenance and support of the Eden ERP system in an amount not to exceed $141,040 over a two-year period.
SECTION 5. That City staff is authorized and directed to execute such other documents and take such other actions as are necessary and proper to accomplish the purposes of this resolution.
SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this _____ day of January, 2025.
_______________________
Mayor of the City of
San Clemente, California
ATTEST:
__________________________
CITY CLERK of the City of
San Clemente, California
452
Resolution No. 25-12 Page 3
4860-5047-5367 v1
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 25-12 was adopted at a regular meeting of the City Council of the City of San Clemente held on _______ day of January 2025, by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________.
_______________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
___________________________
Elizabeth A. Mitchell, City Attorney
453
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