RESOLUTION NO. 25-12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA, DECLARING A SOLE SOURCE EXEMPTION TO THE FORMAL SOLICITATION PROCESS, AWARDING AN AGREEMENT TO TYLER TECHNOLOGIES, INC. FOR EDEN SOFTWARE MAINTENANCE AND SUPPORT SERVICES AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT IN AN AMOUNT NOT TO EXCEED $141,040 OVER A TWO-YEAR TERM WHEREAS, as part of its information technology practices, the City maintains ongoing agreements for software licensing, maintenance, and technical support for software systems that are critical to City operations; and WHEREAS, as one of the City’s critical software systems, the City utilizes the Tyler Technologies ‘Eden’ Enterprise Resource Planning (ERP) system for comprehensive financial and human resources management; and WHEREAS, the Eden ERP system has been in use by City staff for over 20 years, supporting various functions, including budgeting, general ledger, accounts payable, accounts receivable, payroll, project accounting, human resource management and utility billing and there is no acceptable substitute for software maintenance and support over the next two years for that system, which is proprietary; and WHEREAS, Section XI.A.1.7 of City Policy 201-2-1 identifies an exemption to the formal solicitation process when a single supplier is the sole provider of a product or service such that there is not an acceptable substitute; and WHEREAS, Tyler Technologies, Inc. is the sole firm that provides software maintenance and technical support for the Eden system, its pricing is fair and reasonable and it is in the City’s best interest to continue these services.
NOW, THEREFORE, the City Council of the City of San Clemente does hereby find, determine and resolve as follows:
SECTION 1. That the above recitations are true and correct and incorporated fully herein.
SECTION 2. That the procurement of the Eden ERP system is hereby declared exempt from the City’s formal solicitation process under Section XI.A.1.7 of City Policy 201-2-1.
SECTION 3. That an agreement is hereby awarded to Tyler Technologies, Inc. for ongoing maintenance and support of the Eden ERP system for a period of two years commencing January 1, 2025.
SECTION 4. That the City Manager is authorized and directed to execute an agreement with Tyler Technologies, Inc. for ongoing maintenance and support of the Eden ERP system in an amount not to exceed $141,040 over a two-year period.
SECTION 5. That City staff is authorized and directed to execute such other documents and take such other actions as are necessary and proper to accomplish the purposes of this resolution.
SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this _____ day of January, 2025.
ADVANCE \X 317.30_______________________
Mayor of the City of
San Clemente, California
ATTEST:
__________________________
CITY CLERK of the City of
San Clemente, California
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 25-12 was adopted at a regular meeting of the City Council of the City of San Clemente held on _______ day of January 2025, by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________.
ADVANCE \X 317.30_______________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
___________________________
Elizabeth A. Mitchell, City Attorney
Resolution No. 25-12 Page PAGE 3
4860-5047-5367 v1
Attachment 1
4860-5047-5367 v1