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2nd Floor
San Clemente, California
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AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE
Meeting Date: April 16, 2024 Agenda Item: 10K
Submitted By: Public Works
Prepared By: Shawn Ryan, Senior Civil Engineer
Subject:
..titl e
CONSIDERATION OF A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO UNITED FIELD CORPORATION FOR THE RESERVOIR NO. 4 EXTERIOR COATING, CIP PROJECT NO. 23404, IN AN AMOUNT NOT TO EXCEED $170,178, AUTHORIZING THE CITY
MANAGER TO EXECUTE THE CONTRACT, AND FINDING THE PROJECT CATEGORICALLY EXEMPT ..body FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT Fiscal Impact:
The estimated total project construction cost of $212,723 is within the approved budget amount of $500,000 from the Water Fund Depreciation Reserve, Account Number 052-466-43420-000- 23404.
Summary:
Before the City Council is the award of a construction contract to Unified Field Services Corporation in an amount not to exceed $170,178, plus a 15% construction contingency, for the exterior rehabilitation of Reservoir No. 4.
Background:
The paint on the exterior of Reservoir No. 4 is in poor condition with rust and chalking present and needs rehabilitation to extend the life of steel reservoir. The proposed project includes full containment of the tank/work area due to its location on Avenida Salvador to minimize impacts to the neighboring homes during the preparation and application of all paint activities, primer, intermediate and finished coats.
Staff prepared a bid package, notified local contractors and advertised the project for competitive bidding on the PlanetBids website and in the SC Times and bids were
opened on January 18, 2024. The bids ranged from
$170,178 to $333,236 (see Attachment 4). While local
contractors have been notified of how to find and bid on City projects, there were no bids from contractors based in San Clemente. The lowest responsive and responsible bidder was Unified Field Services Corporation of Bakersfield, California with a total bid amount of $170,178. 1 Attachment 3
Meeting Date: April 16, 2024 Agenda Item: 10K
CITY OF SAN CLEMENTE
Company Name Company Location Amount
Unified Field Services Corp. Bakersfield, CA 170,177.90 Advanced Industrial Services, Inc. Los Alamitos, CA 207,900.00 Allied Painting, Inc. Williamstown, NJ 289,793.20
F.D. Thomas, Inc. Central Point, OR 314,057.00
Commerce Coating Services Torrance, CA 333,236.00
Based on the lowest bid, the total estimated project construction cost is $212,723, as summarized in the table below:
Construction Management and Inspection $17,018
Construction $170,178
Contingency (15%) $25,527
Total Estimated Construction Cost $212,723
As required by City policy and state law, the Contractor will be required to provide performance and payment bonds simultaneously with execution of the construction contract (Attachment 2).
Project plans and specifications are on file in the City Clerk’s Office.
Council Options:
Adopt Resolution No. 24-57, awarding the construction contract to Unified Field Services Corporation, authorizing the City Manager to execute a construction contract an amount not to exceed $170,178, authorizing a 15% construction contingency of $25,572, and finding the project categorically exempt from CEQA under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines.
Modify and adopt Resolution No. 24-57.
Continue the item with direction to provide additional information. Do not award the contract or construct the pavement repairs.
Environmental Review/Analysis:
This project is categorically exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines because it consists of repair of existing public facilities involving no expansion of an existing use. 2 Meeting Date: April 16, 2024 Agenda Item: 10K
CITY OF SAN CLEMENTE
Recommended Actions:
..recommendation
..recommendation
Staff recommends that the City Council adopt Resolution No. 24-57 which will:
1. Find the Reservoir No. 4 Exterior Coating, CIP Project No. 23404 categorically exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines;
2. Award the Reservoir No. 4 Exterior Coating, CIP Project No. 23404, contract to Unified Field Services Corporation;
3. Authorize the City Manager to execute a contract with Unified Field Services Corporation, in an amount not to exceed $170,178 in a form substantially similar to Contract No. C24-XX (Attachment 4) for the Reservoir No. 4 Exterior Coating, CIP Project No. 23404; and
4. Approve a 15% construction contingency of $25,572..end...end ..end
Attachment:
1. Resolution No. 24-57
2. Contract No. C24-57
3. Tank Paint Evaluation Services Report
4. Bidders Listing
Notification:
All bidders.
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