910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE
Meeting Date: October 1, 2024 Agenda Item: 11I
Submitted By: Public Works
Prepared By: Masako Hennequin, Associate Civil Engineer Subject:
..titl e
CONSIDERATION OF A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO ROY ALLAN SLURRY SEAL, INC. FOR PAVEMENT PRESERVATION PROGRAM - CRACK FILLING, CIP PROJECT NO. 25304; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT IN AN AMOUNT NOT TO EXCEED $125,595; AND FINDING THE PROJECT CATEGORICALLY ..body EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT Fiscal Impact:
The estimated total construction cost of $162,435 is within the total approved budget amount of $250,000 from the Pavement Preservation Program, Account No. 001-416-45730-000-25304.
Summary:
Before the City Council is the award of a construction contract to Roy Allan Slurry Seal, Inc. in an amount not to exceed $125,595 and approval of a 15% project contingency, for the Pavement Preservation Program.
Background:
As a part of Pavement Preservation Program this project focuses on crack filling various local streets to repair cracks and to prevent further damages to the pavement. The proposed crack filling streets are listed in Attachment 2.
Existing cracks Existing cracks
On August 15, 2024, staff reached out to local contractors and published a notice inviting bids for this project in the SC Times and on PlanetBids. Bids were opened on September 5, 2024, and 1 Attachment 4
Meeting Date: October 1, 2024 Agenda Item: 11I
CITY OF SAN CLEMENTE
the results are presented in the table below. Bids ranged from $125,595 to $178,860. There were no local bidders from San Clemente. The lowest responsive and responsible bidder is Roy Allan Slurry Seal, Inc. of Santa Fe Springs, California with a total bid amount of $125,595.
Table 1. Bid Summary
Company Name Company Location Amount
Roy Allan Slurry Seal, Inc. Santa Fe Springs, CA $125,594.70 Mendoza Engineering Company,
Inc.
Fontana, CA $141,500.00
Global Road Sealing, Inc. DBA
GRSI
Stanton, CA $162,300.00
ONYX Paving Company, Inc. Anaheim, CA $178,860.00
Based on the lowest bid, the total estimated project construction cost is $162,435 as summarized below:
Table 2. Cost Summary
Construction Management and Inspection $18,000
Construction $125,595
Contingency (15%) $18,840
Total Estimated Construction Cost $162,435
As required by state law and City policy, the Roy Allan Slurry Seal, Inc. will be required to provide performance and payment bonds simultaneously with execution of the construction contract (Attachment 3). Project plans and specifications are on file in the City Clerk’s office.
Council Options:
Adopt Resolution No. 24-156 (Attachment 1), awarding the Pavement Preservation Program – Crack Filling contract to Roy Allan Slurry Seal, Inc., authorizing the City Manager to execute a construction contract an amount not to exceed $125,595, approving a 15% project contingency of $18,840, and finding the project categorically exempt from CEQA under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines. Modify and adopt Resolution No. 24-156.
Continue the item and direct staff to provide additional information. Do not award the contract or construct the sidewalk improvements.
Environmental Review/Analysis:
This project is exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines because it consists of repairs to existing City facilities, involves negligible or no expansion of existing or former use and there is no possibility of a direct or reasonably foreseeable indirect effect on the environment. 2 Meeting Date: October 1, 2024 Agenda Item: 11I
CITY OF SAN CLEMENTE
Recommended Actions:
Staff Recommendation ..recommendation
Staff recommends that the City Council adopt Resolution No. 24-156, which will:
..recommendation
1. Find the Pavement Preservation Program – Crack Filling, CIP Project No. 25304, categorically exempt from the CEQA under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines;
2. Award the Pavement Preservation Program – Crack Filling, CIP Project No. 25304, contract to Roy Allan Slurry Seal, Inc.;
3. Authorize the City Manager to execute a contract with Roy Allan Slurry Seal, Inc. in an amount not to exceed $125,595, in a form substantially similar to Contract No. C24-57 (Attachment 3) for the Pavement Preservation Program – Crack Filling, CIP Project No. 25304; and
4. Approve a 15% construction contingency of $18,840 for this project. ..end
Attachment:
1. Resolution No. 24-156
2. Proposed Crack Filling Streets
3. Contract No. C24-57
Notification:
All bidders
3